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Library Board Meeting 4:00 PM - Thursday, October 10, 2019 City Hall Council Chambers

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Library Board Meeting 4:00 PM - Thursday, October 10, 2019 City Hall Council Chambers AGENDA Library Board Meeting 4:00 PM - Thursday, October 10, 2019 City Hall Council Chambers Page 1. APPROVAL OF AGENDA 2. APPROVAL OF MINUTES 2.1. Approval of minutes from the September 12, 2019 Library Board meeting 3 - 5 190912 Library Board Minutes 3. FINANCIAL REPORT 3.1. Financial Report - September 2019 6 - 13 191010 Financial Summary Report 191010 Budget Report & Balance Sheet 4. LIBRARIAN'S REPORT 4.1. Library Department Activities Report and Statistics (Paulina Poplawska) 14 - 24 1909 Library Department Activities and Statistics 4.2. Programming (April Ide) 4.3. Roof Update (Paulina Poplawska) 4.4. Children's Room Committee (Paulina Poplawska) 4.5. Upcoming Library Job Posting (Paulina Poplawska) 4.6. Follow Up: Electronic Recycling (Paulina Poplawska) 4.7. Follow Up: Impact of fine free on circulation at Traverse des Sioux libraries that are fine free (Paulina Poplawska) 5. ACTION ITEMS 5.1. Resolution 2019-26 Second Reading Approving 2020 Library Fees and Fines 25 - 26 Schedule Resolution_2019_26 Approving 2020 Library Fees and Fines Schedule 2020 Library Fees 5.2. Resolution 2019-28 Accepting June 8 - October 6, 2019 Donations and 27 - 28 Memorials Resolution_2019_28 Accepting June 8-October 6, 2019 Donations and Memorials 191010 Donations & Memorials 5.3. Resolution 2019-29 Awarding Bid for Carpet Replacement 29 - 33 Resolution_2019_29 Awarding Bid for Carpet Replacement Hiller Commercial Floors New Ulm Furniture Puhlmann Lumber & Design Page 1 of 33 6. OTHER BUSINESS 7. ADJOURNMENT Page 2 of 33 New Ulm Public Library Board Meeting Thursday, September 12, 2019 – 4 pm City Council Chambers Meeting called to order by Vince Bourgault at 4:01 p.m. Library Board members present: Vince Bourgault, Sue Kimmel, Jerilyn Kjellberg, Dave Martinka, David Wendland, Carl Zeidler. Others present: Library Director Paulina Poplawska, Assistant Library Director April Ide and New Ulm Community Access Television Absent: Margaret Blomberg, Holly Postel, Bernice Schmitz I) Approval of agenda Motion: Vince Bourgault Second: Jerilyn Kjellberg Discussion: None Ayes: 5 Nays: 0 Abstains: 0 II) Approval of minutes from the August 15, 2019 Library Board Meeting Motion: Vince Bourgault Second: Carl Zeidler Discussion: None Ayes: 5 Nays: 0 Abstains: 0 III) August 2019 Financial Report and Summary We are 68.22% through 2019, and our budget is approximately 56.72% expended. Contractual maintenance building bills in August (over budget) included remittances to Full Service Electric for a cable connector and coupling emergency lights ($1267.94) [The MMHF issued us a check to cover their $229.92 portion.], Gag Sheet Metal to rebuild curb insulation hole by skylight ($830.45) and to check and clean AC units 1 & 2 ($475), Gopher Alarms ($49), and Riverview Sanitation ($71.37). Full Service Electric replaced most of the library’s emergency lights, which were not working. IV) Librarians Report 1. Library Department Activities Report and Statistics (Paulina Poplawska) The Library Director and Reference Librarian attended a New Ulm Networking meeting on August 13. New Ulm Public Library's ABE instructor from Mankato Adult Basic Education is now teaching full time at Southwestern College and a new instructor started August 27. The Library Director and Reference Librarian met with Siobhan Hagan, Project Manager of the Memory Lab Network on August 20. We were able to finally enable VHS to DVD conversion as well as establish the perfect setup. We are currently working on workflows for staff and patrons. Sue Kimmel joined the meeting. The Library Director will be participating in the 2019-2020 Network New Ulm cohort. She has applied for a TdS Honorarium to cover the cost and it was accepted. Two sugar maples were planted on the boulevard on August 28. Page 3 of 33 The Brown County libraries met on August 21 with the Brown County Commissioners during their budget work session along with patrons to present on a $5000 increase for next year to cover a rise in Overdrive fees, the platform for e-book and e-audiobook content. The Brown County library board discussed a potential 2% increase for 2020. Acquisitions Librarian Betty Roiger submitted her letter of retirement on August 19. Her last day at the library will be October 3. 2. Programming (April Ide) The MN Valley Civil War Round Table starts up again on Tuesday, September 17 at 6:30 p.m. Denny Warta will present “The First Minnesota Volunteer Infantry at Gettysburg.” The Civil War Round Table meets on the third Tuesday of the month September-May. The Art Group has resumed meeting on Wednesdays from 2-5:30 p.m. They will meet through November 13 before breaking for the holiday season. Historical Re-enactor Arn Kind will present “Minnesota in the Great War” on Tuesday, September 24 at 6:30 p.m. This is part of a two-program series remembering WWI and is funded by an Arts and Cultural Heritage subgrant through TdS. On Tuesday, October 1 at 6:30 p.m. the library will screen “They Shall Not Grow Old,” Peter Jackson’s documentary made with restored and colorized WWI film. On Thursday, September 26 at 6 p.m. the library will host a screening of “The Public,” followed by a discussion of homelessness in Brown County. “The Public” is a dramatic film that highlights the role that one library played in serving its city’s homeless population. Minnesota Valley Action Council (MVAC) Homelessness Prevention Supportive Services Counselor Kate Hengy-Gretz, retired Brown County Human Services Director Tom Henderson, NUMAS Haus Shelter Coordinator Karla Diehn, and NUMAS HAUS Board President and Nora Unitarian Universalist Church Pastor Lisa Doege will help facilitate the discussion with information about their agencies’ services to the homeless in Brown County. Children’s Programming o Storytime resumed Monday, September 9. It meets Mondays at 10 a.m. and Wednesdays at 10 a.m. and 6 p.m. o LEGO Club will resume on Thursday, September 19 from 3:30-5 p.m. o On Monday, October 7 from 9:30 a.m.-1:30 p.m. New Ulm Public Library and New Ulm Park and Recreation will host the University of Minnesota Bell Museum’s Exploradome traveling planetarium. Age-specific shows will be offered for children and teens. Registration for specific showtimes is required. Visit or call the library at 507-359-8331 to register. 3. Brown County Library Board Update (Paulina Poplawska) The Brown County library directors met with the Brown County Board of Commissioners on Wednesday, August 21 at 2:30 p.m. in the County Commissioners’ chambers at the Brown County Courthouse to discuss the 2020 county support. The libraries requested an increase of $5000; the commissioners were in favor of a 2% increase in county library support for 2020. The Brown County library directors may meet before November to discuss other funding options. 4. Roof Update (Paulina Poplawska) Workers have been working on covering up edges of the roof. There has been one stray leak in the staff restroom. The City Building Official has tried to contact the skylight vendor and received little response from the vendor. 5. Carpet Replacement (Paulina Poplawska) The Library Director reached out to vendors including Hiller, Puhlman, and New Ulm Furniture; vendors came to take measurements this past week and are expected to submit estimates by Friday, September 20. The current plan is to replace the first floor area around the service desk and public computer stations. The Board discussed waiting until after the spring thaw to see if the roof repair is effective. The Board asked the Library Director to confirm how long quotes are effective for the vendors. Page 4 of 33 6. Children’s Room Committee (Paulina Poplawska) The Committee will reconvene on Thursday, September 26 at 4 p.m. V) Action Items Resolution No. 2019-25 Second Reading and Adoption Approving Update of Outreach Policy Motion: Carl Zeidler Second: Jerilyn Kjellberg Discussion: Zeidler suggested that references to “board of trustees” be changed to “library board.” Board members agreed. Ayes: 6 Nays: 0 Abstains: 0 Resolution No. 2019-26 First Reading Approving 2020 Library Fees and Fines Schedule Discussion: The Duluth Public Library just went fine free. New Ulm Public Library does not subsist on fine revenue. The Board asked Poplawska to add a line indicated that items are considered lost if they have not been returned 30 days after the due date. Resolution No. 2019-27 First Reading and Adoption Approving Recommendation to Designate Library Items for Surplus Motion: Sue Kimmel Second: Carl Zeidler Discussion: Park and Recreation claimed #14 hanging projection screen. The Board asked the Library Director to confirm electronic recycling fees with the City’s IT Director. Bourgault noted the M&I Electronics may recycle many items for free. The library is currently working through a backlog of surplus items, and the goal is to move items through surplus more quickly in the future. City policy requires the library use the surplus process in order to guarantee proper disposal and use of items. Ayes: 6 Nays: 0 Abstains: 0 VI) Other Business The Library Director and the Assistant Library Director have begun assessment of the presentation technology available in the meeting room, which is an activity outlined in the library’s strategic plan. The goal is to make sure the library has up-to-date equipment and connections that will allow presenters to use a convenient and professional system and one that will decrease the amount of set-up and take-down time required of library staff. The library is also exploring options to make sure the technology accommodates the needs of those who are hearing-impaired. The Library Director and Assistant Director met with NuCAT staff and the City IT Director on August 6 to discuss options and their recommendations.
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