AGENDA Library Board Meeting 4:00 PM - Thursday, October 10, 2019 City Hall Council Chambers
Page
1. APPROVAL OF AGENDA
2. APPROVAL OF MINUTES
2.1. Approval of minutes from the September 12, 2019 Library Board meeting 3 - 5 190912 Library Board Minutes
3. FINANCIAL REPORT
3.1. Financial Report - September 2019 6 - 13 191010 Financial Summary Report 191010 Budget Report & Balance Sheet
4. LIBRARIAN'S REPORT
4.1. Library Department Activities Report and Statistics (Paulina Poplawska) 14 - 24 1909 Library Department Activities and Statistics
4.2. Programming (April Ide)
4.3. Roof Update (Paulina Poplawska)
4.4. Children's Room Committee (Paulina Poplawska)
4.5. Upcoming Library Job Posting (Paulina Poplawska)
4.6. Follow Up: Electronic Recycling (Paulina Poplawska)
4.7. Follow Up: Impact of fine free on circulation at Traverse des Sioux libraries that are fine free (Paulina Poplawska)
5. ACTION ITEMS
5.1. Resolution 2019-26 Second Reading Approving 2020 Library Fees and Fines 25 - 26 Schedule Resolution_2019_26 Approving 2020 Library Fees and Fines Schedule 2020 Library Fees
5.2. Resolution 2019-28 Accepting June 8 - October 6, 2019 Donations and 27 - 28 Memorials Resolution_2019_28 Accepting June 8-October 6, 2019 Donations and Memorials 191010 Donations & Memorials
5.3. Resolution 2019-29 Awarding Bid for Carpet Replacement 29 - 33 Resolution_2019_29 Awarding Bid for Carpet Replacement Hiller Commercial Floors New Ulm Furniture Puhlmann Lumber & Design Page 1 of 33
6. OTHER BUSINESS
7. ADJOURNMENT
Page 2 of 33 New Ulm Public Library Board Meeting Thursday, September 12, 2019 – 4 pm City Council Chambers
Meeting called to order by Vince Bourgault at 4:01 p.m.
Library Board members present: Vince Bourgault, Sue Kimmel, Jerilyn Kjellberg, Dave Martinka, David Wendland, Carl Zeidler. Others present: Library Director Paulina Poplawska, Assistant Library Director April Ide and New Ulm Community Access Television
Absent: Margaret Blomberg, Holly Postel, Bernice Schmitz
I) Approval of agenda
Motion: Vince Bourgault Second: Jerilyn Kjellberg
Discussion: None
Ayes: 5 Nays: 0 Abstains: 0
II) Approval of minutes from the August 15, 2019 Library Board Meeting
Motion: Vince Bourgault Second: Carl Zeidler
Discussion: None
Ayes: 5 Nays: 0 Abstains: 0
III) August 2019 Financial Report and Summary We are 68.22% through 2019, and our budget is approximately 56.72% expended. Contractual maintenance building bills in August (over budget) included remittances to Full Service Electric for a cable connector and coupling emergency lights ($1267.94) [The MMHF issued us a check to cover their $229.92 portion.], Gag Sheet Metal to rebuild curb insulation hole by skylight ($830.45) and to check and clean AC units 1 & 2 ($475), Gopher Alarms ($49), and Riverview Sanitation ($71.37). Full Service Electric replaced most of the library’s emergency lights, which were not working.
IV) Librarians Report
1. Library Department Activities Report and Statistics (Paulina Poplawska) The Library Director and Reference Librarian attended a New Ulm Networking meeting on August 13. New Ulm Public Library's ABE instructor from Mankato Adult Basic Education is now teaching full time at Southwestern College and a new instructor started August 27. The Library Director and Reference Librarian met with Siobhan Hagan, Project Manager of the Memory Lab Network on August 20. We were able to finally enable VHS to DVD conversion as well as establish the perfect setup. We are currently working on workflows for staff and patrons.
Sue Kimmel joined the meeting.
The Library Director will be participating in the 2019-2020 Network New Ulm cohort. She has applied for a TdS Honorarium to cover the cost and it was accepted. Two sugar maples were planted on the boulevard on August 28.
Page 3 of 33 The Brown County libraries met on August 21 with the Brown County Commissioners during their budget work session along with patrons to present on a $5000 increase for next year to cover a rise in Overdrive fees, the platform for e-book and e-audiobook content. The Brown County library board discussed a potential 2% increase for 2020. Acquisitions Librarian Betty Roiger submitted her letter of retirement on August 19. Her last day at the library will be October 3.
2. Programming (April Ide) The MN Valley Civil War Round Table starts up again on Tuesday, September 17 at 6:30 p.m. Denny Warta will present “The First Minnesota Volunteer Infantry at Gettysburg.” The Civil War Round Table meets on the third Tuesday of the month September-May. The Art Group has resumed meeting on Wednesdays from 2-5:30 p.m. They will meet through November 13 before breaking for the holiday season. Historical Re-enactor Arn Kind will present “Minnesota in the Great War” on Tuesday, September 24 at 6:30 p.m. This is part of a two-program series remembering WWI and is funded by an Arts and Cultural Heritage subgrant through TdS. On Tuesday, October 1 at 6:30 p.m. the library will screen “They Shall Not Grow Old,” Peter Jackson’s documentary made with restored and colorized WWI film. On Thursday, September 26 at 6 p.m. the library will host a screening of “The Public,” followed by a discussion of homelessness in Brown County. “The Public” is a dramatic film that highlights the role that one library played in serving its city’s homeless population. Minnesota Valley Action Council (MVAC) Homelessness Prevention Supportive Services Counselor Kate Hengy-Gretz, retired Brown County Human Services Director Tom Henderson, NUMAS Haus Shelter Coordinator Karla Diehn, and NUMAS HAUS Board President and Nora Unitarian Universalist Church Pastor Lisa Doege will help facilitate the discussion with information about their agencies’ services to the homeless in Brown County. Children’s Programming o Storytime resumed Monday, September 9. It meets Mondays at 10 a.m. and Wednesdays at 10 a.m. and 6 p.m. o LEGO Club will resume on Thursday, September 19 from 3:30-5 p.m. o On Monday, October 7 from 9:30 a.m.-1:30 p.m. New Ulm Public Library and New Ulm Park and Recreation will host the University of Minnesota Bell Museum’s Exploradome traveling planetarium. Age-specific shows will be offered for children and teens. Registration for specific showtimes is required. Visit or call the library at 507-359-8331 to register.
3. Brown County Library Board Update (Paulina Poplawska) The Brown County library directors met with the Brown County Board of Commissioners on Wednesday, August 21 at 2:30 p.m. in the County Commissioners’ chambers at the Brown County Courthouse to discuss the 2020 county support. The libraries requested an increase of $5000; the commissioners were in favor of a 2% increase in county library support for 2020. The Brown County library directors may meet before November to discuss other funding options.
4. Roof Update (Paulina Poplawska) Workers have been working on covering up edges of the roof. There has been one stray leak in the staff restroom. The City Building Official has tried to contact the skylight vendor and received little response from the vendor.
5. Carpet Replacement (Paulina Poplawska) The Library Director reached out to vendors including Hiller, Puhlman, and New Ulm Furniture; vendors came to take measurements this past week and are expected to submit estimates by Friday, September 20. The current plan is to replace the first floor area around the service desk and public computer stations. The Board discussed waiting until after the spring thaw to see if the roof repair is effective. The Board asked the Library Director to confirm how long quotes are effective for the vendors.
Page 4 of 33 6. Children’s Room Committee (Paulina Poplawska) The Committee will reconvene on Thursday, September 26 at 4 p.m.
V) Action Items
Resolution No. 2019-25 Second Reading and Adoption Approving Update of Outreach Policy
Motion: Carl Zeidler Second: Jerilyn Kjellberg
Discussion: Zeidler suggested that references to “board of trustees” be changed to “library board.” Board members agreed.
Ayes: 6 Nays: 0 Abstains: 0
Resolution No. 2019-26 First Reading Approving 2020 Library Fees and Fines Schedule
Discussion: The Duluth Public Library just went fine free. New Ulm Public Library does not subsist on fine revenue. The Board asked Poplawska to add a line indicated that items are considered lost if they have not been returned 30 days after the due date.
Resolution No. 2019-27 First Reading and Adoption Approving Recommendation to Designate Library Items for Surplus
Motion: Sue Kimmel Second: Carl Zeidler
Discussion: Park and Recreation claimed #14 hanging projection screen. The Board asked the Library Director to confirm electronic recycling fees with the City’s IT Director. Bourgault noted the M&I Electronics may recycle many items for free. The library is currently working through a backlog of surplus items, and the goal is to move items through surplus more quickly in the future. City policy requires the library use the surplus process in order to guarantee proper disposal and use of items.
Ayes: 6 Nays: 0 Abstains: 0
VI) Other Business The Library Director and the Assistant Library Director have begun assessment of the presentation technology available in the meeting room, which is an activity outlined in the library’s strategic plan. The goal is to make sure the library has up-to-date equipment and connections that will allow presenters to use a convenient and professional system and one that will decrease the amount of set-up and take-down time required of library staff. The library is also exploring options to make sure the technology accommodates the needs of those who are hearing-impaired. The Library Director and Assistant Director met with NuCAT staff and the City IT Director on August 6 to discuss options and their recommendations. Four vendors have been contacted for quotes. The Library Director is recommending a budget of $15-20,000, using funds from the library’s fund balance.
The Board asked the Library Director to check with the North Mankato and St. Peter Public Libraries to see what effect going fine free has had on their circulation.
The meeting was adjourned by Vince Bourgault at 4:43 p.m.
Respectfully submitted by Assistant Library Director April Ide.
Page 5 of 33 2019 SUMMARY FINANCIAL REPORT
New Ulm Public Library Prepared for October 10, 2019
We are 74.79% through 2019, and our budget is approximately 65.22% expended.
Contractual maintenance building bills in September included remittances to Klassen Mechanical to repair one of the commodes in the downstairs men’s room ($153.57) and River View Sanitation for trash service ($71.37). The library received reimbursement from the MN Music Hall of Fame for the emergency lighting changes in the museum ($229.92) and that was applied in September. Computer supplies & equipment included remittances to Shi International ($907 for HP EliteBook and $202 for Ultraslim Doc) for replacement of the Assistant Library Director’s computer which was slated for this year.
REVENUES % OF BUDGET
Copy fees 66.68%
AV rentals 57.63%
Meeting Room Rental 90.28%
Book sale 69.03%
Library fines 76.08%
Lost & damaged item fees 55.27%
Miscellaneous 69.48%
EXPENDITURES % OF BUDGET SPENT
Salaries regular 66.15%
Salaries part-time 63.46%
Office supplies 57.06%
General supplies 45.21%
Computer supplies & equipment 100.54%
Communications 33.09%
Contractual maintenance equipment 53.84%
Contractual maintenance building 105.17%
Contractual maintenance books 55.48%
Audiovisual supplies 54.26%
Books 71.05%
Subscriptions & memberships 52.81%
Special events programming 67.34%
191001/pp
Page 6 of 33 Revenue & Expenses Budget Report New U|m,iv Account Summary For Fiscal: 2019 Period Ending: 09/30/2019
Variance Original Current Period Fiscal Favorable Percent Total Budget Total Budget Activity Activity (Unfavorable) Used
Fund: 211 - LIBRARYFUND Revenue 211—5500—31010 Taxes general 806,356.00 806,356.00 0.00 413,648.40 -392,707.60 51.30 % 211-5500-31020 Taxes delinquent 0.00 0.00 0.00 1,579.57 1,579.57 0.00 % 211—5500—31030 Mobile home tax 0.00 0.00 0.00 171.95 171.95 0.00 % 211-5500-33405 PERAAid 1,245.00 1,245.00 0.00 639.98 -605.02 51.40 % 211-5500-33631 Brown County payments 15,540.00 15,540.00 0.00 8,200.00 -7,340.00 52.77 % 211-5500-33700 Other localgrants 0.00 0.00 0.00 693.67 693.67 0.00 % 211-5500-34760 Copy fees 4,000.00 4,000.00 257.05 2,667.15 -1,332.85 66.68 % 211-5500-34761 AV rentals 400.00 400.00 25.00 230.50 -169.50 57.63 % 211-5500-34762 Meeting room rental 5,100.00 5,100.00 25.00 4,604.30 -495.70 90.28 % 211-5500-35103 Libraryfines 3,500.00 3,500.00 234.20 2,662.78 -837.22 76.08 % 211-5500-35104 Lost & damaged item fees 1,000.00 1,000.00 74.99 552.71 -447.29 55.27 % 211-5500-36200 Miscellaneous 1,000.00 1,000.00 33.50 694.75 -305.25 69.48 % 211-5500-36210 interest operating pooled cash 4,600.00 4,600.00 0.00 2,873.82 —1,726.18 62.47 % 211-5500-36229 increase (dec) in fv of invmts 0.00 0.00 0.00 3,295.51 3,295.51 0.00 % 211-5500-36293 Book sale 1,750.00 1,750.00 75.75 1,283.76 -466.24 73.36 % 211-5500-36501 Donations misc 0.00 0.00 0.00 7.00 7.00 0.00 % Revenue Total: 844,491.00 844,491.00 725.49 443,805.85 -400,685.15 52.55 % Expense 211-55300-110001 Salaries regular 359,216.00 359,216.00 25,802.62 237,612.43 121,603.57 66.15 % 211-5500-110006 Salaries parttime seasonal & t 139,500.00 139,500.00 9,151.35 88,523.96 50,976.04 63.46 % 211-5500-112100 SocialSecurity 31,082.00 31,082.00 2,104.16 19,727.37 11,354.63 63.47 % 211-5500-112150 Medicare 7,269.00 7,269.00 492.10 4,613.72 2,655.28 63.47 % 211-5500-112210 PERA 37,404.00 37,404.00 3,060.04 24,675.86 12,728.14 65.97 % 211-5500-112275 Employer deferred compensation 2,600.00 2,600.00 106.86 1,207.57 1,392.43 46.45 % 211-5500-113100 Insurance group medical 78,000.00 78,000.00 5,416.69 47,746.17 30,253.83 61.21 % 211-5500-113140 Insurance group life 800.00 800.00 69.89 622.58 177.42 77.82 % 211-5500115100 Insurance workers compensation 2,600.00 2,600.00 556.50 2,159.00 441.00 83.04 % 211-5500-220010 Office supplies 4,000.00 4,000.00 0.00 2,282.44 1,717.56 57.06 % 211-5500-221005 General supplies 7,500.00 7,500.00 457.93 3,390.49 4,109.51 45.21 % 211-5500-223027 Audio visual supplies 10,000.00 10,000.00 451.09 5,425.84 4,574.16 54.26 % 211-5500-223060 Books 44,000.00 44,000.00 3,878.03 31,260.75 12,739.25 71.05 % 211-5500-224100 Computer supplies & equipment 7,500.00 7,500.00 1,269.02 7,540.74 -40.74 100.54 % 211-5500—331028 Cataloging 8: processing 32,137.00 32,137.00 16,068.62 32,137.24 -0.24 100.00 % 211-5500—332100 Communications 6,300.00 6,300.00 211.98 2,084.52 4,215.48 33.09 % 211-5500-333050 Travel conferences & schools 800.00 . 800.00 50.00 1,177.23 -377.23 147.15 % 211-5500-334100 Printing advertising & promo 0.00 0.00 0.00 328.32 -328.32 0.00 % 211-5500338100 Electricity 26,500.00 26,500.00 3,044.94 17,123.26 9,376.74 64.62 % 211-5500—338200 Gas 9,500.00 9,500.00 26.00 5,475.05 4,024.95 57.63 % 211-5500-338300 Water 650.00 650.00 97.46 408.43 241.57 62.84 % 211-5500-338400 Steam low pressure 1,100.00 1,100.00 3.28 12.59 1,087.41 1.14 % 211-5500-338500 Sewer 550.00 550.00 95.37 345.18 204.82 62.76 % 211-5500-340050 Contractual maintenance buildi 10,000.00 10,000.00 -4.98 10,516.56 -516.56 105.17 % 211-5500-340110 Contractual maintenance equipm 6,000.00 6,000.00 105.03 3,230.32 2,769.68 53.84 % 211-5500-340275 Contractual maintenance books 4,200.00 4,200.00 0.00 2,330.02 1,869.98 55.48 % 211-5500-341160 ITsupport 3,083.00 3,083.00 0.00 1,840.00 1,243.00 59.68 % 211-5500-347040 Subscriptions & memberships 5,500.00 5,500.00 49.00 2,904.80 2,595.20 52.81 % 211-5500-350010 Miscellaneous 1,000.00 1,000.00 0.00 205.00 795.00 20.50 % 211-5500-350050 Sales Tax 700.00 700.00 41.21 310.14 389.86 44.31 % 211-5500-350070 Cash short or over 0.00 0.00 -1.65 -21.56 21.56 0.00 % 211-5500-363101 Special events programming 5,000.00 5,000.00 207.50 3,367.12 1,632.88 67.34 %
10/1/2019 2:57:26 PM Page 1 of4 Page 7 of 33 Budget Report For Fiscal: 2019 Period Ending: 09/30/2019 Variance Original Current Period Fiscal Favorable Percent Total Budget Total Budget Activity Activity (Unfavorable) Used
211-5500500153 Libraryinterior Renovation 15,000.00 15,000.00 0.00 0.00 15,000.00 0.00 % Budget Notes Subject Description library interior renovation funding from Fund Balance
Expense Total: 859,491.00 859,491.00 72,810.04 560,563.14 298,927.86 65.22 %
Fund: 211 - LIBRARYFUNDSurplus (Deficit): -15,000.00 -15,000.00 -72,084.55 -116,757.29 -101,757.29 778.38 %
Fund: 212 - LIBRARYBOARD FUND Revenue 212-550036210 Interest operating pooled cash 150.00 150.00 0.00 61.88 -88.12 41.25 % 212~5500-36211 Interest restr pooled cash 1,660.00 1,660.00 0.00 890.09 -769.91 53.62 % 212-550036229 Increase (dec) in fv of invmts 0.00 0.00 0.00 1,223.14 1,223.14 0.00 % 212-5500-36501 Donations misc 0.00 0.00 35.65 2,299.12 2,299.12 0.00 % 212-5500-36506 Donations childrens memorial 0.00 0.00 0.00 25.00 25.00 0.00 % 212-5500-36508 Donations LionsClub 0.00 0.00 0.00 1,000.00 1,000.00 0.00 % Revenue Total: 1,810.00 1,810.00 35.65 5,499.23 3,689.23 303.82 %
Expense 212—5000~223060 Books 0.00 0.00 98.35 1,108.88 —1,108.88 0.00 % 212-5000223105 LionsClub large print books 0.00 0.00 207.93 779.77 -779.77 0.00 % 212-SO00-363101 Special events programming 0.00 0.00 520.00 520.00 -520.00 0.00 % Expense Total: 0.00 0.00 826.28 2,408.65 -2,408.65 0.00 %
Fund: 212 — LlBRARYBOARDFUNDSurplus (Deficit): 1,810.00 1,810.00 -790.63 3,090.58 1,280.58 170.75 %
Report Surplus (Deficit): -13,190.00 -13,190.00 -72,875.18 -113,666.71 —100,476.71 861.76 %
Revenue & Expenses Fund 212
10/1/2019 2:57:26 PM Page 2 of4 Page 8 of 33 E
Budget Report For Fiscal:2019 Period Ending: 09/30/2019 Group Summary
Variance Original Current Period Fiscal Favorable Percent Account Typ... Total Budget Total Budget Activity Activity (Unfavorable) Used
Fund: 211 - LIBRARYFUND Revenue 844,491.00 844,491.00 725.49 443,805.85 -400,685.15 52.55 % Expense 859,491.00 859,491.00 72,810.04 560,563.14 298,927.86 65.22 %
Fund: 211 - LIBRARYFUNDSurplus (Deficit): -15,000.00 -15,000.00 -72,084.55 -116,757.29 -101,757.29 778.38 %
Fund: 212 - LIBRARYBOARDFUND Revenue 1,810.00 1,810.00 35.65 5,499.23 3,689.23 303.82 % Expense 0.00 0.00 826.28 2,408.65 -2,408.65 0.00 %
Fund: 212 - LIBRARYBOARD FUNDSurplus (Deficit): 1,810.00 1,810.00 -790.63 3,090.58 1,280.58 170.75 %
Report Surplus (Deficit): -13,190.00 —13,190.00 -72,875.18 -113,666.71 -100,476.71 861.76 %
Calendar year 2019 is 65.22% expended.
10/1/2019 2:57:26 PM Page 3 of 4 Page 9 of 33 Budget Report For Fiscal:2019 Period Ending: 09/30/2019 Fund Summary
Variance Original Current Period Fiscal Favorable Fund Total Budget Total Budget Activity Activity (Unfavorable)
211 - LIBRARYFUND —1S,000.00 —15,000.00 —72,084.5S -116,757.29 -101,757.29
212 - LIBRARYBOARD FUND 1,810.00 1,810.00 -790.63 3,090.58 1,280.58 Report Surplus (Deficit): -13,190.00 -13,190.00 -72,875.18 -113,666.71 -100,476.71
10/1/2019 2:57:26 PM Page 4 of 4 Page 10 of 33 B3lanCe Sheet Balance Sheet New Ulm, MN Fund 1 Account Summary As Of 10/O1/2019
Account Name Balance
Fund: 211 - LIBRARYFUND Assets 211-101000 Invest pool operating 282,236.32 211—101090 Invest pool Somsen, Holz/Child 0.00 211401094 Invest pool Wanda Gag collecti 0.00 211—101990 Invest Pool Mkt Value Adj 0.00 211402001 Petty cash 174.18 E : 211-107000 Taxes receivable delinquent 6,571.10 211—115010 Accounts receivable miscellane 181.95 211-115020 A/RMiscellaneous 0.00 211426060 Due from Brown County 0.00 211-130000 Due from City funds 0.00 211-143010 Prepalds 2,952.90 211443011 Prepaid insurance 0.00 Total Assets: 292,116.45 292,116.45
Liability 211-202000 Accounts payable 0.00 211-202002 Accounts payable misc 0.00 211-202005 Accounts payable charity book 0.00 211-202051 Sales tax payable miscellaneou 0.00 211-203000 Accrued salaries payable 0.00 211—203010 Federalincome tax withheld 0.00 211-203011 Socialsecurity withheld 0.00 211—203012 Medicare withheld 0.00 211-203015 Minnesota income tax withheld 0.00 211-203020 MN PERAwithheld 0.00 211-203025 Vacation purchase withheld 0.00 211—203029 Computer loan withheld 0.00 211-203030 Healthinsurance withheld 0.00 211203035 Employer paid life insurance 0.00 211203036 Other insurance LTdisability 0.00
211-203037 , Other insurance Pera 0.00 211-203038 Other insurance MBA 0.00 211—203039 Other insurance Aflac 0.00 211203040 Cafeteria plan withholdings 0.00
211203041 Other insurance Assurant - dental 0.00 211203050 Deferred comp withholdings Gre 0.00 211203051 Deferred comp withholding ICMA 0.00 211203052 Deferred comp withholdings St 0.00 211-203053 Deferred comp withholding MN 0.00 211203054 Defcomp withholdings HCSP 0.00 211—203055 ROTHIRAICMA 0.00 211—203060 Union dues AFSCME 0.00 211203070 Childsupport withholdings 0.00 211-203072 Garnishments 0.00 211203073 NU Fitness Center withholdings 0.00 211-203074 Savings bonds 0.00 211—203075 United Way withholdings 0.00 211—203076 Employee Incentive withholding 0.00 211—208000 Due to City funds 0.00 211—222000 Deferred revenue 0.00 211222001 Deferred revenue property tax 6,571.10
10/1/2019 2:58:03 PM Page 1 of 3 Page 11 of 33 Balance Sheet As Of 10/01/2019 Account Name Balance 211-222002 Deferred revenue A/R 0.00 Total Liability: 6,571.10
Equny 211—247055 Fund balance res for prepaid e 2,293.49 211—253030 Fund balance design for other 0.00 211—254000 Fund balance unreserved undesi 400,009.15 Total Beginning Equity: 402,302.64 Total Revenue 443,805.85 Total Expense 560,563.14 Revenues Over/UnderExpenses -116,757.29 Total Equity and Current Surplus (Deficit): 285,545.35
Total Liabilities, Equity and Current Surplus (Deficit): 292,116.45
10/1/2019 2:58:03 PM Page 2 of 3 Page 12 of 33 Balance Sheet As Of 10/01/2019 Account Name Balance
Fund: 212 - LIBRARYBOARDFUND Assets 212—101000 Invest pool operating 5,439.28 212~101013 Invest pool childrensmemorial 14,261.91 212—101033 invest PoolGood, Rudy 1,414.67 212—101044 Invest pool HUB Club 467.58 212—101056 Invest pool Lions Club 618.51 212401061 Invest pool Lieb Memorial 65,107.41 212—101087 Invest pool purchase books 9,039.51 212-101990 Invest Pool Mkt ValueAdj 0.00 212415020 A/RMiscellaneous 0.00 212430000 Due from City funds 0.00 212—143010 Prepaids 412.50 Total Assets: 96,761.37 96,761.37
Liability 212—202000 Accounts payable 0.00 Total Liability: 0.00
Equity 212—247055 Fund balance res for prepaid e 412.50 212-254000 Fund balance unreserved undesi 93,258.29 Total Beginning Equity: 93,670.79 Total Revenue 5,499.23 Total Expense 2,408.65 Revenues Over/UnderExpenses 3,090.58 Total Equity and Current Surplus (Deficit): 96,761.37
Total Liabilities,Equity and Current Surplus (Deficit): 96,761.37
Balance Sheet = Fund 212
10/1/2019 2:58:03 PM Page 3 of 3 Page 13 of 33 LIBRARY DEPARTMENT ACTVITIES – September 2019
Library Director – Paulina Poplawska
Meetings, Activities, and key Library Issues:
The Library Director and the Assistant Library Director have begun assessment of the presentation technology available in the meeting room, which is an activity outlined in the library’s strategic plan. They met with five vendors this month to obtain quotes.
The Library Director met with three vendors to quote pricing on carpet replacement on the first floor of the library.
The Youth Services Librarian, Reference Librarian, and Assistant Library Director attended Sierra Reports training on Tuesday, September 17 at New Ulm Public Library. Seth Erickson, TdS Automation Librarian, taught the group how to run a variety of reports from Sierra, our integrated library system (the system we use to manage our catalog and circulation). These reports will be helpful in a variety of ways, from gathering statistics, to weeding, to managing our patron records. Librarians from other TdS (Traverse des Sioux) libraries also attended.
The Assistant Library Director attended a Minnesota Library Association pre-conference at the Prior Lake Library on Wednesday, September 18. The session was titled “Mid-Career Initiative: Find your Mid-Career Mojo.” We learned about and used tools grounded in positive psychology, appreciative inquiry, and emotional intelligence to analyze our careers and set goals for our future career paths.
The Library Director contributed to the Minnesota Library Association conference session on Friday, September 20 titled “Interstate Collaboration: How Learning About Our Neighbors Can Help Us Do Better” presented by Kelly McBride, Director of the Blue Earth County Library System in Mankato and Jim Trojanowski, Director of The Northwest Regional Library in Thief River Falls.
The Library Director attended the following meetings in September: Traverse des Sioux Directors meeting on September 5 and Network New Ulm on September 11. She was appointed to the Traverse des Sioux Advisory Board and attended a meeting on September 25.
Outreach was conducted by the Library Director at the New Ulm Middle School on September 4, September 10, September 16 (by Assistant Library Director), and September 25.
Outreach was also conducted at Martin Luther College where they now have a floating New Ulm Public Library collection that can be checked out as of September 6 to draw attention to materials available at the public library.
The book nook was filled at the Oncology Department in the New Ulm Medical Center on September 26 with items that patients can read in-house or take home with them to keep.
A Friends of the Library meeting was held on September 23. The Friends discussed the fall publication of the Bookworm and the upcoming book sale in November.
The Children’s Room Committee met on September 26 to discuss plans for the space. They hadn’t met since late summer 2018.
Page 14 of 33 A staff meeting was held on Friday September 27 at Fire Hall focused on Emergency Operations Phone Center Training. The City Emergency Management Team trained/refreshed the staff on emergency phone center procedures.
Staffing Update:
Library Assistant Betty Roiger’s last day at the library was October 3. A position will be posted in the coming weeks.
Assistant Library Director – April Ide
Adult Program Attendance Date Program Attendance 8/26 Mystery Book Group: 9th Girl by Tami Hoag 16 9/4 Needlework Group 8 9/9 Adult Book Group: The Grapes of Wrath by John Steinbeck 8 9/10 New Ulm Film Society: Touch of Evil 17 9/11 Art Group 8 9/16 Poetry Reading Group 4 9/17 History Book Group: Stiff: The Curious Lives of Human Cadavers by Mary Roach 7 Minnesota Valley Civil War Round Table: The First Minnesota Volunteer Infantry at 9/17 Gettysburg with Denny Warta 11 9/18 Needlework Group 9 9/18 Art Group 11
Upcoming Adult Programs Date Day Time Program 10/11 Friday 8:30 a.m. Family History Month: Advanced Ancestry Library Edition 10/14 Monday 6:30 p.m. Poetry Reading Group History Book Group: Leatherheads of the North: The True Story of Ernie Nevers 10/15 Tuesday 12 p.m. and the Duluth Eskimos by Chuck Frederick Minnesota Valley Civil War Round Table: The Western Theater of the Civil War 10/15 Tuesday 6:30 p.m. with Dean Urdahl 10/16 Wednesday 9:30 a.m. Needlework Group 10/16 Wednesday 2 p.m. Art Group 10/22 Tuesday 3 p.m. Learn to Knit Class 10/22 Tuesday 6 p.m. Learn to Knit Class 10/23 Wednesday 2 p.m. Art Group 10/26 Saturday 10 a.m. Family History Month: Personal Digital Archiving and Writing Your Family History 10/28 Monday 6:30 p.m. Mystery Book Group: Bluebird Bluebird by Attica Locke 10/29 Tuesday 3 p.m. Learn to Knit Class 10/29 Tuesday 6 p.m. Learn to Knit Class Moving Words: Writers Across Minnesota Author panel 11/4 Monday 7 p.m. Adult Book Discussion Group: The Tale of Halcyon Crane by Wendy Webb 11/5 Tuesday 3 p.m. Learn to Knit Class 11/5 Tuesday 6 p.m. Learn to Knit Class 11/6 Wednesday 9:30 a.m. Needlework Group 11/6 Wednesday 2 p.m. Art Group 11/7 Thursday 6:30 p.m. History of Little Golden Books with Ellen Radel 11/12 Tuesday 6 p.m. New Ulm Film Society: Blade Runner 11/13 Wednesday 2 p.m. Art Group
Page 15 of 33 Kathryn, Leasa, and I attended Sierra Reports training on Tuesday, September 17 at New Ulm Public Library. Seth Erickson, TdS Automation Librarian, taught us how to run a variety of reports from Sierra, our integrated library system (the system we use to manage our catalog and circulation). These reports will helpful in a variety of ways, from gathering statistics, to weeding, to managing our patron records. Librarians from other TdS libraries also attended.
I attended a Minnesota Library Association pre-conference at the Prior Lake Library on Wednesday, September 18. The session was titled “Mid-Career Initiative: Find your Mid-Career Mojo.” We learned about and used tools grounded in positive psychology, appreciative inquiry, and emotional intelligence to analyze our careers and set goals for our future career paths.
I have submitted applications to TdS for two Legacy subgrants: one for a series of three art classes on painting with watercolors, paper quilling, and creating bee houses and another for a performance of “Songwriting Sleuth: Gripping Minnesota Tales” by songwriter and historian Charlie Maguire. These grants will be reviewed at the Legacy Grant Committee’s October 15 meeting.
Reference Librarian – Leasa Sieve
Monthly Statistics for August (as of September 24, 2019)
Reference Questions –503 Proctored Tests – 0 Microfilm Usage – 5 Microfilm/Scanner Help – 12 Discards – 456 Public Computer Questions – 36 Newspapers (no barcode) – 300 Magazines (no barcode) – 84 Setting up/Troubleshooting Mobile Devices (ebooks) - 13 Encore help (changing PIN/using site) – 7 Requests for Hotspot and it’s not available – 1 Bound Newspaper Use – 2 Copier Fax Help – 33
The weeding project is going well. Our “weeding” volunteer has once again offered to spend a couple hours a week helping us weed the nonfiction area. His help is much appreciated.
I attended a “Create List” class put on by Seth Erickson from Tds. He showed us how to create various reports within the Sierra library program.
The September Display is “Diamonds Aren’t Just a Girl’s Best Friend.” It contains books about baseball in honor of the Minnesota Twins fantastic race to the playoffs.
Youth Services Librarian – Kathryn Tatnall
SPECIAL PROGRAMS DATE # ATTENDED Drive-In Movie Sept 13 34 Frandsen Bank Storytime (10am &11am) Sept 19 33 Lego Club Sept 19 3
TOTAL # OF SPECIAL PROGRGAMS= 4 TOTAL ATTENDANCE AT SPECIAL PROGRAMS = 70 Page 16 of 33
Storytime programs: Sept 9 Monday 10 am Storytime 15 Sept 11 Wednesday 10 am Storytime 22 Sept 11 Wednesday 6 pm Storytime 0 Sept 16 Monday 10 am Storytime 16 Sept 18 Wednesday 10 am Storytime 30 Sept 18 Wednesday 6 pm Storytime 5 Sept 23 Monday 10 am Storytime 26
TOTAL # Storytimes = 7 TOTAL ATTENDANCE AT Storytime = 114 (as of Sept 23, 2019)
REFERENCE QUESTIONS = 211 (as of Sept. 23, 2019)
On Friday, September 13 Kathryn and Amy hosted our first Drive-In Movie for pre-school aged children. We collected boxes and decorating materials including paper plates for steering wheels and discarded CDs and DVDs for hubcaps. Parents and children were encouraged to create a car from the boxes and various craft materials. Each child received a special license plate featuring their name. When the cars were complete, we parked them in a special spot in front of the big screen to watch a half hour of Bubble Guppies and enjoy some snacks. Eighteen children and sixteen adults attended this program.
Our fall season of story time began on Monday, September 9th. We are presenting story time on Monday and Wednesday at 10 a.m. and Wednesday evening at 6 p.m. Each week is a different theme and story time includes; books, music and movement, a learning activity, and a yoga pose.
We have begun the picture book inspection and washing. Amy is heading up this project and working with Jamie who is cleaning the books. Amy is then checking the records for the number of times the book has circulated and checking the books for condition. Kathryn will re-order a book if it is necessary.
Kathryn has begun to week the Readers section. Books are being weeded based on circulation statistics and condition. Some books will be replaced based on their circulation statistics.
Kathryn is investigating the possibility of scheduling a Tail Waggin Tutor group for regular session of reading with therapy dogs at the library.
Paulina received a Wii package from TdS because of their current move. Kathryn is considering the possibilities of using it for a family fun game day or night.
YA PROGRAMMING NOTES:
Kathryn and Paulina are looking into the possibility of hosting Girls Who Code session. We are looking into the possibilities of grants and, or partnering with the public school systems.
We have recently order an escape room kit from Breakoutedu.com and are currently working on an escape room program for later in the fall, or during Christmas break.
Read-a-Latte will resume next month at the High School with Amy.
Page 17 of 33
Acquisitions Librarian - Betty Roiger
Glass Case – The glass case houses one of our patrons handcrafted wooden toys with movable parts that depict legends, customs, and fables. Many of these toys involve bears because among the whimsical animals native to Russia the bear is especially favored. Stop in and take a look at these toys from around the world.
Should I Read This Book? is the September display for Adult Fiction featuring new and favorite fiction books. The sign is fashioned after those signs you see on bulletin boards with phone numbers on tabs along the bottom. Along the bottom of Should I Read This Book? are tabs that all say Yes!
Upstairs, the Nonfiction Book display is all about baseball under the sign Diamonds Are Not Just a Girls Best Friend.
Young Adult display for September is modeled on Netflix called Bookflix and features mysteries and new young adult titles.
September finds a Constitutional Display on the island above the magazines.
ACQUISITIONS
September Weeding Stats:
Fiction Titles = 952 Adult Fiction Talking Books = 1 DVDs = 2
Kris had a few careers before she became a librarian. She worked at a newspaper, she was a nurse, and she worried that libraries would be defunct and she wouldn’t be able to end her career as a librarian. I poo-pooed that. But somedays I have doubts.
I worry about the too busy, fast food mentality, instant gratification of people who call or place their own holds and rush in to pick them out but don’t browse our shelves. I worry about the folks who use our digital e-books and audios from Overdrive and never bother to visit, to recommend or request in person. I worry about the people who only want DVDs and the written word seems to be pretty far down on their list of interests.
But now I can put those worries aside because retirement is looming. Lots of things push retirement forward, obviously age, a few aches and pains. For the past few years, in the back of my mind I knew there were other people with decades of skills leaving so I waited past Diane to try to be a tent pole to help with her workflow, and then Kris unexpectedly left, so I waited for us to give Paulina some time, and then Carla departed with her years of experience. Time marches on.
I’ll tell you one thing that has been preying on me is the upcoming carpeting around the circulation desk project and I don’t want to delay that. That carpet really took a hit and looks horrible which patrons notice every day. Paulina (like Kris before her) keeps hatching ideas to help me. Previously I have been moved around the library and even to the museum next door to keep me away from the fumes but it wouldn’t be fair to other full-timers for me not to work my night shifts, which take place at the circ desk around which the new carpet will smell. It takes months for me to breathe properly after carpet goes in. So that, and, you know, the lure of sleeping in because, hey! Here’s a fun fact! Cats are nocturnal! These are the siren calls of retirement.
Page 18 of 33 I know this might be long. I hope you bear with me. I’d like to take you down memory lane. I applied at the NUPL in 1982. My husband was teaching in Sleepy Eye, where I was an aide. I beat out 88 applicants and was hired. The 40 hours required included two nights and Saturdays and my father-in-law (who gave me the ad showing there was a job opening) said, ‘once you have seniority, you can work straight days.’ I still laugh about that. That is not the nature of public libraries and I still work my two, sometimes more when necessary, nights, and a rotating Saturday.
I started working full time in circulation, and then gained some reference hours. Back then, Reference was upstairs where you were the lone librarian at a desk fielding questions which, once you got the hang of it, eventually became great fun. But one of my first days manning the reference desk, I remember flying down the stairs and sort of bursting into Dan’s office (he always had an open door) and blurting out: “I don’t think I can do this!” I remember he looked both surprised and concerned. (I think he thought I was resigning.) I went on to explain that someone had asked me for directions and I really didn’t know where North was. Still don’t. (Seriously: there is a t-shirt I just saw recently that says: I sometimes wonder what happened to people who have asked me for directions which, I swear was made just for me. Dan took it in stride and after that I easily could find patrons maps and wave around generally in several directions. (By the time I burst in to tell him that I thought the FBI was in the building (easily identified by their sober suits and ties) he was getting to know me and quietly explained that perhaps they were members of a religious group, who were planning on meeting at the library.) Yes, I think we can take a moment here and thank the long suffering Dan for his patience.
I moved from my circ/ref spot to circ/acquisitions/ref because fiction is my great love. And I have been extremely lucky to work in and around and with something I love. When the assistant director job opened up, my co-workers were like: you’ve been doing the job anyway! I applied and got that added to my duties. Eventually there even came a time where I was acting director for a brief while.
Is it tooting your own horn if it’s the truth? There’s no one left from the old days to do it. I feel like talking about what I’ve done here for more than half my life and justifying my time here.
So here it comes. I have been a workhorse for the NUPL. I’ve brought my work ethic, my ideas, my energy, my problem solving, my sense of humor, and Doug would probably say my checkbook (cuz those palm trees and planets don’t just materialize for summer reading) because I believe in this library. I just want to share the love of reading and imagination and fun. I’ve brought blood, sweat, and tears, put my head down, and worked hard. (I know now you’re stuck on the blood part. Well, if you’ve ever worked with paper, paper is the worst in the dry winter months; you will understand dry, cracked fingers.) I’ve started with card catalogs, help move us to a computerized system with our first barcoded library cards and books, and then was integral in the setting up and training staff for other two migrations moving us forward.
There was never extra money. When cassettes broke, Diane and I took them apart knowing, since they weren’t working anyway, we had nothing to lose. So we learned how to transfer them into new cases and gave them new lives. Then we did it to video cassettes as well. When TDS started having freight sent directly to us, I developed my own system to deal with all of it from packing slips to invoices to bills. That’s when other libraries contacted me to ask for templates for what I developed. Even now every few years a library director asks for my standing order list so that they can use it. Kris even asked for it! Which is to say I can create things that work with materials on hand and also I am a good collaborator. Again, this sounds like I’m applying for a job rather than leaving one but I have my reasons that I want this written down.
And maybe folks who were born with computers cannot appreciate the fact that back then librarians WERE google. And it was a blast. There’s nothing more satisfying that finding what someone needed, going book to book, index to index and then watching their looks of puzzlement change to happiness when you handed them their answer. But back then there were actual facts and we didn’t have to deal with “fake news.”
Page 19 of 33 Some of the best times I’ve had at the library have been finding books for people when they have forgotten the author and the title. (But they know it had a blue cover…seriously.) Sounds impossible but it’s not. I’ve had a really good success rate. People have even sent me thank you notes afterwards for finding a book they wanted to read again. Another thing I liked to do was put people on hold for their favorite authors without telling them. I just would get to know who liked what author and when the newest one came in I’d put them on hold. It was always gratifying when they came in to see them so pleasantly surprised and grateful. I can still remember different patron’s names and their favorites from 30 years ago, even if they’ve moved on long ago. I tend think it is not unlike a bartender recognizing a regular customer and asking: the usual? Patrons like to be remembered.
I digress. Today when I slap a barcode on a book and go through a series of clicks to enter it into the system that’s WAY different than rolling a card and pocket into a MANUAL typewriter to type the author and title, or Dewey number on both and then accurately typing all of the catalog cards. And then going out to file all the catalog cards. And let me tell you, white-out was frowned on, so you had to be majorly, consistently precise.
Just one more story. I promise I’ll start winding down. Long ago in the early days a young boy came in and asked if we had a book on morals. (I was new to New Ulm but had been hearing a lot (A LOT) about a certain mushroom folks hunted around here called a morel.) Needing clarification because I wanted to be able to direct him to exactly what he wanted I asked: scruples? And he said a bit louder: morals. And so then I said: mushrooms? And then he sort of shouted (because obviously I was an idiot) MORALS! Well, I did get him a book that he was satisfied with, he wanted nothing to do with mushrooms. (And probably me.) But that day I remembered a library class I had had where my instructor was telling a story about a student that had asked him for books on “youth in Asia” which he promptly went to gather. Well, that’s what he heard anyway. When he returned, the student was gobsmacked. What the student really wanted were books on “euthanasia.” Ha! I bet you never knew what was really involved in library work.
So that’s my story. I’m feeling a little vulnerable right now so I wanted to leave you with some words from someone I greatly admire: Kris Wiley. When I told her I thought the time was coming and I was sad she wrote this to me: “You kick serious [butt] at collection development, you come up with creative ideas for displays month in and month out, and you run circles around everyone when it comes to reader's advisory. That's a career carefully crafted and incredibly valuable. I can tell you here and now that you bring a mad skill set to the library, one that won't be replicated when you decide - on your own terms - that you want to leave.”
And another TdS director recently told me: “I wanted to let you know that I think you're the best selector in TdS. I have long told people that New Ulm has the best collection in TdS, but I'm not sure I've told you.”
Just one more: I heard you were retiring in a few weeks. I'll miss you - I appreciate the humor and wit that you brought to our meetings, and all our conversations that made me feel welcome at the library. Best of luck on your new chapter! Any new book recommendations?
So whether anyone recognizes or not or will remember that I worked hard and tried hard I’ll be taking those words with me when I go.
Page 20 of 33
Physical Items Circulation
September 13500 13051 13000
12500
12000 11434 11500 11054 11000
10500
10000 2017 2018 2019
Overdrive Circulation
September 900 801 800 737 700 600 600
500
400 300
200 100
0 2017 2018 2019
Page 21 of 33
Patron Computer Usage
Total Year to Date 13000 12484 12500
12000
11500 10937 11000 10711
10500
10000
9500 2017 2018 2019
*Userful was used in 2017 & 2018 to track patron computer usage. As of 2019, the library is using Libdata
Patron Computer Usage per Month
September
1400 1277
1200 1117 1036
1000
800
600
400
200
0 2017 2018 2019
Page 22 of 33
Wireless Stats, Total Clients by Month
3500 3250 3089 2936 2955 2958 2916 2910 2879 2828 2856 3000 2657 2739 2790 2651 2543 2500 2309 2104 2136 1961 2000
1500
1000
500 0 0 0
2018 2019
2018 June and July wireless stats unavailable due to switch to new internet service provider. Power outage on 2/2/19 may have affected data for 2/2-2/4
Door Count by Month - 2019
16000 15124
14000 12655 11619 12000 9847 10147 9270 10000 8507 8611 7464 8000
6000
4000 2000
0
Page 23 of 33
Total Web Site Page Views 14,000 12,876 12,000 10,629 10,346 9,893 10,000 8,750 8,423 8,241 7,878 7,969 8,000
6,000
4,000
2,000
0 0 0 0
Page 24 of 33 NEW ULM PUBLIC LIBRARY BOARD
RESOLUTION NO. 2019-26 SECOND READIGN AND ADOPTION
APPROVING 2020 LIBRARY FEES AND FINES SCHEDULE
The City of New Ulm annually revises its schedule of fees. As a part of this, the library is required to update its fees and fines schedule. The Library Director proposes the attached schedule for 2020 fees and fines.
At the 2019 ALA (American Library Association) Midwinter Meeting the enclosed “Resolution on Monetary Library Fines as a Form of Social Inequity” was presented. The Library Director recommends New Ulm Public Library go fine free on books, magazines, newspapers, audiobooks, and DVDs. Patrons will still be billed for damaged and lost items. Items will be considered lost if they are not returned 30 days after their last due date. Eliminating fines can reopen doors to people who have their library cards frozen by unpaid fines. She recommends that all other fines and fees remain at the 2020 rates.
Changes proposed by Library Board members will be incorporated, and a second reading and adoption of the library fees and fines schedule will occur at the October 10 meeting. The schedule then will be submitted to the Finance Department for final approval by the City Council.
Approved at a meeting of the New Ulm Public Library Board on October 10, 2019, by the following vote:
AYES: NOES: ABSENT: ABSTAIN:
APPROVED:
______Jerilyn Kjellberg, Vice Chair
Page 25 of 33
NEW ULM PUBLIC LIBRARY 17 NORTH BROADWAY NEW ULM, MN 56073 FAX : 507-354-3255
2020 LIBRARY FEES
MEETING ROOM 2019 2020 Half day rental (4 hrs or less) $25.00 $25.00 Full day rental (More than 4 hrs) $40.00 $40.00 NOTE: No charge for equipment used in meeting room.
EQUIPMENT RENTAL (FOR USE OFF-SITE) Projector screen $ 4.00 $ 4.00 Easel $ 4.00 $ 4.00 LCD projector $25.00 $25.00
FINES Overdue books, magazines, newspapers (per day) $ .05 $ 0 Overdue DVDs (per day) $ .50 $ 0 Overdue wifi hotspot (per day) $ 5.00 $ 5.00 NOTE: Maximum fine of $50.00 on a hotspot. Wifi hotspot replacement $100.00 $100.00 Library card replacement (1-3) $ 1.00 $ 1.00 NOTE: 4 or more cards in a 1-year period $ 5.00 $ 5.00 Processing fee for lost or damaged materials $ 5.00 $ 5.00 Replacement DVD case $ 2.00 $ 2.00
MISCELLANEOUS B & W prints/photocopies (each) $ .25 $ .25 Color prints/photocopies (each) $ .50 $ .50 Fax transmission (per page) $ 1.00 $ 1.00 NOTE: Cover page n/c. Coffee packet (K-cup, cup, lid, napkin) $ 1.00 $ 1.00 Ear buds $ 2.00 $ 2.00 Book sale, books, audiobooks, CDs $ .25 $ .25 Book sale, DVDs $ 1.00 $ 1.00 Request for obituary $ 5.00 $ 5.00 * For requesters living outside New Ulm Proctoring an exam* $ n/c $ n/c * Student must pay all costs associated with the exam.
190826/pp
Page 26 of 33 NEW ULM PUBLIC LIBRARY BOARD
RESOLUTION NO. 2019-28 FIRST READING AND ADOPTION
ACCEPTING JUNE 8, 2019 –OCTOBER 6, 2019, DONATIONS AND MEMORIALS
The attached lists describe donations received by the Library from June 8 through October 6, 2019. This includes general donations and memorials.
The Library Board of the New Ulm Public Library accepts these donations with gratitude to the donors. Approved at a meeting of the New Ulm Public Library Board on October 10, 2019, by the following vote:
AYES: NOES: ABSENT: ABSTAIN:
APPROVED:
______Jerilyn Kjellberg, Vice Chair
Page 27 of 33 DONATIONS & MEMORIALS 2019
Date In Memory of Donor(s) Type gift* Amt Remarks Men's 6/20/19 Gary Sassenberg Subscription $20.00 Health Wallace & Jean 6/27/19 Angeline Turbes Wellmann Cash $25.00 Book club 10 copies 7/30/19 Judi Nelson bag (10) $76.20 of book 8/11/19 Doris Crone Cash $1,000.00 New Ulm Public 9/23/19 Carla Kaczmarek Library Staff Cash $65.00 Friends of the New $698.90 9/30/19 Ulm Public Library Cash
Total $1,885.10
* This is cash donations plus est. value of non-cash donations.
2019 CASH DONATIONS, MEMORIALS AND GRANTS BY FUND
Children's $500.00 26.5% Adult $263.90 14.0% AV $0.00 0.0% Lg Print $0.00 0.0% e-Books $0.00 0.0% Undesignated $1,025.00 54.4% Designated purpose or materials donation $96.20 5.1% FOL $0.00 TOTAL $1,885.10
Page 28 of 33 NEW ULM PUBLIC LIBRARY BOARD
RESOLUTION NO. 2019-29 FIRST READING AND ADOPTION
AWARDING BID FOR CARPET REPLACEMENT
The Library sent requests for bids pertaining to replacing carpet on the first floor of the main building. Bids were sent to three vendors, and three vendors submitted quotes. The quotation requested information about furniture moving as well. The bid request and quotes are attached.
The request for bids did not specify a particular warranty. The manufacturers’ websites indicate their commercial warranties are as follows: Hiller Commercial Floors 10 years for carpet New Ulm Furniture 10 years for carpet Puhlmann Lumber 7 years for carpet
The Library Board requested to know how long the quotes would be effective for if the library decides to push the replacement to the spring to see if the snow impacts the recent roof replacement. Quotes effective as follows: Hiller Commercial Floors Available at board meeting New Ulm Furniture Effective through November 5, 2019 Puhlmann Lumber Available at board meeting
The request for bids indicated quotes for rolled carpet and not carpet squares. The Library Director recommends the replacement be for rolled carpet. Hiller Commercial Floors did indicate cost of carpet squares in their bid as an alternative.
The bid totals came in as follows: Puhlmann Lumber $15,008.06 New Ulm Furniture $16,616.00 Hiller Commercial Floors $19,430.00 (Rolled carpet) 26,190.00 (Carpet tiles) *Puhlmann Lumber and New Ulm Furniture did not include cost of moving furniture which was requested in quote.
As part of the 2019 budget, the Library Board approved the use of $15,000 from fund balance for this project. It is indicated in the budget under 211-5500-500153 Library Interior Renovation.
Vendor ______awarded the bid at a meeting of the New Ulm Public Library Board on October 10, 2019, by the following vote:
AYES: NOES: ABSENT: ABSTAIN:
APPROVED:
______Jerilyn Kjellberg, Vice Chair
Page 29 of 33 Page 30 of 33
QUOTE
New Ulm Furniture Co. Full service without the full price! Since 1945 – Downtown New Ulm
16 North German Street, New Ulm, MN 56073 [email protected]
TO Paulina Poplawska. Director New Ulm Public Library 17 North Broadway New Ulm, MN 56073
DESCRIPTION
Broadloom carpet for library offices and main floor
Broadloom carpet for front entry (Broadway door)
including steps
Broadloom carpet for cove base (select locations)
Carpet adhesive
Estimated carpet subtotal: $9294
Cove base – vinyl $350
Cove base adhesive $195
Transition pieces (6) $219
Estimated labor for install (carpet & cove base) $4458
Estimated removal (labor) & disposal of existing carpet $2100
Estimated cove, supply & labor subtotal: $7322
SUBTOTAL $16,616
SALES TAX n/a
TOTAL $16,616
This is a quotation on the goods named, subject to the conditions noted below: actual carpet price may vary based on final decision/selection of carpet model/color. Labor quote based on estimated square footage and will be measured and verified by installer prior to any product order/final contract. Furniture moving fees not included and are based on installer moving fee of $50 per hour. Removal & disposal fee based on installer and sanitation services estimate. All prices subject to revision November 5, 2019.
______
THANK YOU FOR THE OPPORTUNITY TO WORK WITH YOU!
Page 31 of 33
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