Collabora Online 2.1 User Manual
Collabora Productivity Version 2018-01-11
Collabora Productivity Ltd. The Platinum Building, St John's Innovation Park, Cambridge, CB4 0DS, UK Registered in England and Wales with company number 08644931 Telephone +44 (0)1223 362967 sales@ collabora office .com https://www.collaboraoffice.com Collabora Online User Manual 1 Collabora Online User Manual Collabora Online allows you to create and edit office documents directly in your browser, in a simple, straight forward way. You can work alone on a document, or collaboratively as part of a team.
This document specifies the functionality included with Collabora Online.
Table of Contents
1 Collabora Online User Manual...... 2 2 Collabora Online: Writer...... 7 2.1 Layout...... 7 2.1.1 Normal screen...... 7 2.1.2 Small screen (responsive layout)...... 8 2.2 Main menu...... 9 2.2.1 File...... 9 2.2.2 Edit...... 10 2.2.3 View...... 13 2.2.4 Insert...... 14 2.2.5 Format...... 16 2.2.6 Tables...... 21 2.2.7 Help...... 22 2.3 Toolbar...... 23 2.3.1 Save...... 23 2.3.2 Undo...... 23 2.3.3 Redo...... 23 2.3.4 Document Repair...... 23 2.3.5 Style select box...... 24 2.3.6 Font select box...... 25 2.3.7 Font size select box...... 25 2.3.8 Bold...... 25 2.3.9 Italic...... 26 2.3.10 Underline...... 26 2.3.11 Strikeout...... 26 2.3.12 Font color...... 26 2.3.13 Highlighting...... 27 2.3.14 Align left...... 27 2.3.15 Center horizontally...... 28 2.3.16 Align right...... 28 2.3.17 Justified...... 28 2.3.18 Bullets on/off...... 28 2.3.19 Numbering on/off...... 28 2.3.20 Increase indent...... 29 2.3.21 Decrease indent...... 29 2.3.22 Insert table...... 29 2.3.23 Insert comment...... 29 2.3.24 Insert graphic...... 29 2.3.25 Special character...... 29 2.3.26 Close document...... 30 2.4 Editing in the Document Window...... 30 2.4.1 Background...... 30 2.4.2 Header and Footer...... 30 2.4.3 Index...... 31 2.4.4 Selecting text...... 31 2.4.5 Cut, copy and paste...... 31 2.4.6 Index menu options...... 32 2.5 Status bar...... 34
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2.5.1 Searching in the document...... 34 2.5.2 Number of pages...... 35 2.5.3 Word counter...... 35 2.5.4 Entering text mode...... 35 2.5.5 Selection mode...... 36 2.5.6 Number of users...... 36 2.5.7 Previous and next page...... 36 2.5.8 Zoom to 100%, Zoom out and Zoom in...... 36 2.6 Shortcuts...... 36 2.6.1 General Keyboard Shortcuts...... 36 2.6.2 Text formatting...... 37 2.6.3 Paragraph formatting...... 37 2.6.4 Text selection and navigation in document...... 37 2.6.5 Shortcut Keys for Tables...... 38 2.6.6 Word processor functions...... 38 3 Collabora Online: Calc...... 40 3.1 Layout...... 40 3.1.1 Normal screen...... 40 3.1.2 Small screen (responsive layout)...... 41 3.2 Localizations...... 41 3.3 Main menu...... 41 3.3.1 File...... 42 3.3.2 Edit...... 42 3.3.3 View...... 43 3.3.4 Insert...... 43 3.3.5 Cells...... 43 3.3.6 Help...... 44 3.4 Toolbar...... 44 3.4.1 Save...... 44 3.4.2 Undo...... 44 3.4.3 Redo...... 44 3.4.4 Document Repair...... 44 3.4.5 Font select box...... 44 3.4.6 Font size select box...... 44 3.4.7 Bold...... 44 3.4.8 Italic...... 45 3.4.9 Underline...... 45 3.4.10 Strikeout...... 45 3.4.11 Font color...... 45 3.4.12 Highlighting...... 45 3.4.13 Align left...... 45 3.4.14 Center horizontally...... 45 3.4.15 Align right...... 45 3.4.16 Justified...... 45 3.4.17 Wrap text...... 45 3.4.18 Merge and Center Cells...... 46 3.4.19 Format as Currency...... 46 3.4.20 Format as Percent...... 46 3.4.21 Format as Number...... 47 3.4.22 Format as Date...... 47 3.4.23 Add Decimal Place...... 47 3.4.24 Delete Decimal Place...... 48 3.4.25 Sort Ascending...... 48 3.4.26 Sort Descending...... 48 3.4.27 Increase indent...... 49 3.4.28 Decrease indent...... 49 3.4.29 Insert comment...... 49 3.4.30 Insert graphic...... 49
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3.4.31 Special character...... 49 3.4.32 Close document...... 49 3.5 Formula bar...... 50 3.5.1 Active cell reference...... 50 3.5.2 Sum...... 50 3.5.3 Function...... 50 3.5.4 Input line...... 51 3.6 Editing in the active sheet...... 53 3.6.1 Selecting cells...... 53 3.6.2 Selecting rows...... 53 3.6.3 Selecting columns...... 54 3.6.4 Select all rows and columns...... 54 3.6.5 Resizing rows and columns...... 54 3.6.6 Hide and show rows and columns...... 54 3.6.7 Cut, copy and paste...... 55 3.6.8 Charts...... 55 3.6.9 Pivot tables...... 55 3.6.10 Index menu options...... 56 3.7 Sheet bar...... 59 3.7.1 Moving to another sheet...... 59 3.7.2 Insert, delete or rename sheet...... 60 3.8 Status bar...... 61 3.8.1 Searching in the active sheet...... 61 3.8.2 Number of sheets...... 62 3.8.3 Selected range of cells...... 62 3.8.4 Entering text mode...... 62 3.8.5 Selection mode...... 62 3.8.6 Number of users...... 63 3.8.7 Previous and next sheet...... 63 3.8.8 Zoom in and out...... 63 3.9 Shortcuts...... 63 3.9.1 General Keyboard Shortcuts...... 63 3.9.2 Cell formatting...... 64 4 Collabora Online: Impress...... 65 4.1 Layout...... 65 4.1.1 Normal screen...... 65 4.1.2 Small screen (responsive layout)...... 67 4.2 Main menu...... 67 4.2.1 File...... 67 4.2.2 Edit...... 67 4.2.3 View...... 68 4.2.4 Insert...... 68 4.2.5 Tables...... 68 4.2.6 Slide...... 69 4.2.7 Help...... 71 4.3 Toolbar...... 71 4.3.1 Save...... 71 4.3.2 Undo...... 71 4.3.3 Redo...... 71 4.3.4 Slide layout...... 71 4.3.5 Font select box...... 72 4.3.6 Font size select box...... 72 4.3.7 Bold...... 72 4.3.8 Italic...... 72 4.3.9 Underline...... 72 4.3.10 Strikeout...... 72 4.3.11 Font color...... 72 4.3.12 Highlighting...... 72
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4.3.13 Align left...... 72 4.3.14 Center horizontally...... 72 4.3.15 Align right...... 72 4.3.16 Justified...... 72 4.3.17 Bullets on/off...... 73 4.3.18 Numbering on/off...... 73 4.3.19 Increase indent...... 73 4.3.20 Decrease indent...... 73 4.3.21 Insert table...... 73 4.3.22 Insert graphic...... 73 4.3.23 Special character...... 73 4.3.24 Close document...... 73 4.4 Slide selector...... 74 4.4.1 Slide thumbnails...... 74 4.4.2 Slide selector menu...... 74 4.5 Editing in the active slide...... 75 4.5.1 Background...... 75 4.5.2 Slide elements...... 75 4.5.3 Selecting text...... 77 4.5.4 Cut, copy and paste...... 77 4.5.5 Index menu options...... 77 4.6 Status bar...... 78 4.6.1 Searching in the active sheet...... 78 4.6.2 Number of slides...... 78 4.6.3 Number of users...... 79 4.6.4 Previous and next slide...... 79 4.6.5 Zoom in and out...... 79 4.7 Shortcuts...... 79 4.7.1 General Keyboard Shortcuts...... 79 4.7.2 Text formatting...... 79 4.7.3 Paragraph formatting...... 80 4.7.4 Text selection and navigation in a textbox...... 80 4.7.5 Slide / draw page keyboard shortcuts...... 80 5 File support...... 81 5.1 Filetypes...... 81 5.2 Fonts...... 81 6 Images...... 82 6.1 Image file types:...... 82 6.2 Copy and pasting:...... 82 6.3 Resizing and dragging around:...... 82 6.4 Image properties:...... 82 6.4.1 Text documents...... 82 6.4.2 Spreadsheets:...... 82 6.4.3 Presentations:...... 82 7 Tables...... 83 7.1 Inserting a table...... 83 7.2 Modifying a table...... 83 8 Special Characters...... 86 9 Collaborative editing...... 87 9.1 Share the file:...... 87 9.2 Collaborative editing:...... 87 9.3 Comments...... 87 9.3.1 Writer:...... 88 9.3.2 Calc:...... 88 9.3.3 Impress:...... 89
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10 Inactive document...... 90
6 Collabora Online: Writer 2 Collabora Online: Writer
2.1 Layout When you select a text file, Collabora Online opens the Writer module, with the following structure:
2.1.1 Normal screen • Complete page (with the editing window in the center)
• Main menu on the top (chapter 2.2)
• Toolbar buttons under the main menu (chapter 2.3)
• Document window – with Comment and Tracked Changes accept/reject blocks on the right if there are any (chapter 2.4)
• Status bar (chapter 2.5)
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2.1.2 Small screen (responsive layout) On devices with smaller screens, Collabora Online adapts the design, showing less items in the main menu. The non-visible items in the toolbar can be shown with the “” Arrow-down icon on the far right:
In even smaller screens, such as on mobile devices, the main menu changes in to a select and most items from the toolbar are hidden. You can open the main menu by clicking on:
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2.2 Main menu The main menu is placed on the top and includes many options, as described below.
2.2.1 File
2.2.1.1 Save Although the document saves automatically very frequently, you can always click the save button to save the document.
Keyboard shortcut: Ctrl + S Main menu toolbar button:
2.2.1.2 Print Depending on your browser the print window may appear or a “” Download PDF export? popup shows. You can print this PDF in your favourite PDF reader.
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Keyboard shortcut: Ctrl + P
2.2.1.3 See revision history This option is only available for certain integrations.
This opens a read-only version of your document, with a revision history sidebar, which allows you to view and restore revisions.
2.2.1.4 Download as • PDF Document (.pdf)
• ODF text document (.odt)
• Microsoft Word 2003 (.doc)
• Microsoft Word (.docx)
When you edit a file, it’s being saved automatically on the server in its original format. You can choose to directly it directly though, in one of the formats mentioned above.
2.2.2 Edit
2.2.2.1 Repair Select this if you want to jump to a previous state of the document. This is especially useful when other people are editing the document at the same time such that undo may cause conflicts.
Main menu toolbar button:
2.2.2.2 Undo Undo a document change. In the case that multiple users’ edits do not conflict.
Keyboard shortcut: Ctrl + Z Main menu toolbar button:
2.2.2.3 Redo Redo a document change
Keyboard shortcut: Ctrl + Y
Main menu toolbar button:
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2.2.2.4 Cut
Copy and cut your current selection. When you use the right mouse button menu to cut the current selection you need to choose “”Internal Cut . An internal cut, made with the mouse, can be pasted with the right mouse menu option “” Internal Paste , but not with the keyboard shortcut Ctrl + V and vice versa.
Keyboard shortcut: Ctrl + X
2.2.2.5 Copy Copy your current selection (text and objects, such as images).
When you use the right mouse button menu to copy the current selection you need to choose “”Internal Copy . An internal copy, made with the mouse, can be pasted with the right mouse menu option “” Internal Paste , but not with the keyboard shortcut Ctrl + V and vice versa.
Keyboard shortcut: Ctrl + C
2.2.2.6 Paste
Paste what you’ve copied.
• When you paste content copied from within the same document, the format and elements are maintained. If you copy from another document, in another tab or browser window, of from outside of the browser, the pasted content will be unformatted text. • You can past as unformatted text with the keyboard shortcut: Ctrl + Alt + Shift + V • When you paste text from within the document, formatting will be respected. You can also paste objects, such as images, if they are copied from the document you are working in. When you paste text from outside of the document (another browser window or a desktop application, it will be pasted as unformatted text, You can also not paste object from outside the document. • When you have internal cut or copied content, you can paste this content with the right mouse button menu.
Keyboard shortcut normal paste: Ctrl + V Keyboard shortcut Paste as unformatted text: Ctrl + Alt + Shift + V
2.2.2.7 Select all Select all the content of the document, except header and footer content, and comments.
Keyboard shortcut: Ctrl + A
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2.2.2.8 Track changes
• Record When you turn on Track Changes, Collabora Online marks up new changes made to the document. Select this option again to turn it off.
Changes made by different people are shown in different colors and each tracked change can be accepted or rejected, using the box the appears on the right. You can also add a comment there.
Keyboard shortcut: Ctrl + Shift + E (toggle change tracking recording)
• Show Show the document with all changes applied. Select “” Show again, to see all tracked changes again.
• Previous Move to a previous tracked change
• Next Move to the next tracked change
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2.2.3 View
2.2.3.1 Full screen If your browser accepts full-screen mode, you can view the document in full screen, to take optimal advantage of your screen. In most browsers you can leave full screen mode by hitting the Esc-key on your keyboard.
2.2.3.2 Zoom in Zoom in at the document. You can zoom in to 619%, and text, charts, shapes and svg images will stay razor sharp. You may however see pixelation with certain inserted images formats such as jpg’s or png’s.
The new zoom level after zooming in is also shown in the footer menu.
Status bar button:
2.2.3.3 Zoom out You can zoom out to 19%, and multiple pages will be shown in the browser at the same time.
The new zoom level after zooming out is also shown in the footer menu.
Status bar button:
2.2.3.4 Reset zoom This will set zoom back to 100%, when it’s at a different value.
Status bar button:
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2.2.3.5 Formatting Marks Displays (or hides) the non-printing characters: paragraph end, spaces, non-breaking spaces, tabs, breaks and hidden text.
2.2.4 Insert
2.2.4.1 Image You can insert images in Collabora Online trough the insert image option. A browser popup will open, asking you to select an image to upload. When an image is uploaded, it’s inserted directly inside the document.
Please check chapter 6. Images in documents, to read more about how you can handle images inside documents.
Toolbar button:
2.2.4.2 Comment... In a text document you can insert a comment only on selected text or at the position of a cursor (when no text is selected).
For more information about comments, and how to use them in Collabora Online, check out chapter 9.3 “” Comments .
Keyboard shortcut: Ctrl + Alt + C
Toolbar button:
2.2.4.3 Footnote You can insert a footnote at the position of the cursor or at the end of your selection.
After inserting a footnote, you are directed down to the footer of the page, to insert the text for the footnote.
Numbering of, and positioning of footnotes at the end of each page is done automatically.
Keyboard shortcut: Ctrl + Alt + F
2.2.4.4 Endnote You can insert endnotes at the position of the cursor or at the end of your selection.
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After inserting an endnote, you are directed down to the last page of your document, where you can insert the text for the endnote.
Numbering of, and positioning of endnotes at the last page is done automatically.
Keyboard shortcut: Ctrl + Alt + D
2.2.4.5 Page break Insert a manual page break at the position of the cursor.
Keyboard shortcut: Ctrl + Enter
2.2.4.6 Column break Insert a manual column break at the position of the cursor, in a multicolumnar text.
Keyboard shortcut: Ctrl + Shift + Enter
2.2.4.7 Special character Insert a special character, by selecting it from a popup. Please check chapter 8 for more about special characters.
Toolbar button:
2.2.4.8 Formatting mark “”Formatting mark opens a sub-menu, with the options:
• Non-breaking space
Keyboard shortcut: Ctrl + Shift + Space
• Non-breaking hyphen
Keyboard shortcut: Ctrl + Shift + -
• Soft hyphen
Keyboard shortcut: Ctrl + -
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• No-width optimal break
• No-width no break
• Left-to-right mark
• Right-to-left mark
2.2.5 Format In the format menu you can find options to format the content and the page layout.
2.2.5.1 Text You can change the format of selected text. Below are all current options, together with examples.
• Bold
Example: This is a sample
Keyboard shortcut: Ctrl + B
Toolbar button
• Italic
Example: This is a sample
Keyboard shortcut: Ctrl + I
Toolbar button
• Underline
Example: This is a sample
Keyboard shortcut: Ctrl + U
Toolbar button
• Double underline
Example: This is a sample
Keyboard shortcut: Ctrl + D
• Strikethrough
Example: This is a sample
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Keyboard shortcut: Ctrl + Alt + 5
Toolbar button
• Overline
Example: This is a sample
• Superscript
Example: This is a sample
Keyboard shortcut: Ctrl + Shift + P
• Subscript
Example: This is a sample
Keyboard shortcut: Ctrl + Shift + B
• ꜱᴍᴀʟʟ ᴄᴀᴘꜱ
Example: THIS IS A SAMPLE
• Shadow
Example: This is a sample
• Outline
Example: This is a sample
• Increase size
Example: This is a sample
• Decrease size
Example: This is a sample
• UPPERCASE
Example: THIS IS A SAMPLE
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• lowercase
Example: this is a sample
• Cycle case
Example: This Is A Sample
• Sentence case
Example: this is a sample
• Capitalize Every Word
Example: This Is A Sample
• tOGGLE cASE
Example: tHIS IS A SAMPLE
2.2.5.2 Text orientation You can set the orientation of the text of a paragraph from left-to-right or right-to-left.
• Set paragraph left-to-right
• Set paragraph right-to-left
2.2.5.3 Spacing You can set the spacing of lines, paragraphs or the indent. For line spacing there are 3 preloaded values (1, 1.5 and 2), so it’s not possible to currently choose other line spacing values. Paragraph and indent spacing doesn’t have this limitation.
• Line spacing: 1
• Line spacing: 1.5
• Line spacing: 2
• Increase paragraph spacing
• Decrease paragraph spacing
• Increase indent
Toolbar button:
• Decrease indent
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Toolbar button:
2.2.5.4 Align Align the content of a title, subtitle, paragraph, table cell or other object to different positions.
• Left
Move the content to the left.
Toolbar button:
• Centered
Center the content.
Toolbar button:
• Right
Move the content to the right.
Toolbar button:
• Justified
Make use of the complete width.
Toolbar button:
• Top
Move the content to the top (table cells or objects with text only)
• Center
Move the content to the center (table cells or objects with text only)
• Bottom
Move the content to the bottom (table cells or objects with text only)
2.2.5.5 Lists You can use the following formatting options for lists.
• Bullets on/off
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Hide or show bullet points. When the list is shows with numbers (numbering), and this option is selected, the numbers change in to bullets.
Toolbar button:
• Numbering on/off
Hide or show numbering. When bullets are shown, and this option is selected, the bullets change in to numbering.
Toolbar button:
• Demote one level
Move the list item to a lower level.
• Promote one level
Move the list item to a higher level..If it’s already at the highest level, this options does not do anything.
• Demote one level with subpoints
Move the list, and all his sub-items, item to a lower level.
• Promote one level with subpoints
Move the list, and all his sub-items, to a higher level. If it’s already at the highest level ,this options does not do anything.
• Move down
Move the current item down in the list.
• Move up
Move the current item up in the list.
• Move down with subpoints
Move the current item, and all his sub-items, down in the list.
• Move up with subpoints
Move the current item, and all his sub-items, up in the list.
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• Insert unnumbered entry
Add an item on a new line, without a bullet or numbering.
• Restart numbering
Restart numbering from the current selected item. The current selected item must be part of a numbered list to make this option work
• To next paragraph in level
Move the cursor to the next item in the list.
• To previous paragraph in level
Move the cursor to the previous item in the list.
• Continue previous numbering
Continue with the numbering of the previous item in the list.
• Clear direct formatting
Clear all text and paragraph formatting currently applied to the selection.
• Page
Change the orientation of the page. Currently you can choose between the following 8 most used options:
◦ A4, Portrait
◦ A4, Landscape
◦ A5, Portrait
◦ A5, Landscape
◦ Letter, Portrait
◦ Letter, Landscape
◦ Legal, Portrait
◦ Legal, Landscape
2.2.6 Tables For more information, check out chapter 7 “” Tables .
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2.2.6.1 Insert Insert rows and columns. The cursor needs to be in a cell of a table, to make this option active.
• Rows before
• Rows after
• Columns left
• Columns right
Toolbar button to insert a complete table:
2.2.6.2 Delete Delete rows and columns. The cursor needs to be in a cell of a table, to make this option active.
• Rows
• Columns
• Table
To completely remove a table, select all rows or columns, and select this option.
2.2.6.3 Select Select the complete table, a row, a column or a single cell
• Table
• Row
• Column
• Cell
2.2.6.4 Merge cells You can merge selected cells. Currently you cannot split cells.
2.2.7 Help
2.2.7.1 Keyboard shortcuts Collabora Online has lot’s of keyboard shortcuts. Take a look at this help menu and find out how you can work even faster.
See chapter 4.74.7 for the complete list of keyboard shortcuts for the Writer module of Collabora Online.
2.2.7.2 About Version information of Collabora Online
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2.3 Toolbar The toolbar contains the most used options for daily editing. Toolbar buttons are dynamic, meaning that their state (on or off) depends on different factors.
From left to right:
2.3.1 Save Documents in Collabora Online save automatically, but you can also force saving by hitting this button.
Keyboard shortcut: Ctrl + S Main menu: File → Save
2.3.2 Undo Undo changes you made. The vast majority of editing changes you can make can be undone restoring the document to its original state.
Keyboard shortcut: Ctrl + Z Main menu: Edit → Undo
2.3.3 Redo Re apply changes you reverted with a previous undo.
Keyboard shortcut: Ctrl + Y Main menu: Edit → Redo
2.3.4 Document Repair Jump back to a previous saved edition. This is especially useful if multiple people have been editing the document at the same time.
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To jump back to the selected state, select it with the mouse and hit “” Jump to state . This is especially useful for conflicting edits – say when your colleage inadvertently selected all text in the document with Ctrl-a and proceeded to type over it destroying it – while you were concurrently editing.
2.3.5 Style select box Apply a style to a selection or to the current position of the cursor. Currently you can only choose between:
• Clear formatting
• Text Body
• Quotations
• Title
• Subtitle
• Heading 1
• Heading 2
• Heading 3
• Default Style
• Heading
• List
• Caption
• Index
• Footnote
• Preformatted Text
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• Table Contents
• First Line Indent
• Hanging Indent
• Graphics To make it easier to select a style, the select includes a search filter.
2.3.6 Font select box Select a font to continue writing with or apply it to a selection. The fonts in the selectbox are incorporated in Collabora Online, and users cannot add new fonts. However, embedded fonts are shown, and selectable from the font selectbox.
2.3.7 Font size select box Select a font size to continue writing with or apply it to a selection. You can select one of the font sizes in the selectbox, or add a custom size in the input on top of the list. You can any positive number here, and use the dot as decimal separator.
2.3.8 Bold Continue writing in bold or apply it to a selection.
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Keyboard shortcut: Ctrl + B Main menu: Format → Text → Bold
2.3.9 Italic Continue writing in italic or apply it to a selection.
Keyboard shortcut: Ctrl + I Main menu: Format → Text → Italic
2.3.10 Underline Continue writing underlined or apply it to a selection.
Keyboard shortcut: Ctrl + U Main menu: Format → Text → Underline
2.3.11 Strikeout Continue writing in bold or apply it to a selection.
Keyboard shortcut: Ctrl + Alt + 5 Main menu: Format → Text → Strikethrough
2.3.12 Font color Continue writing in the selected color or apply it to a selection. A popup allows you to select the desired color.
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When you click on “” Web Colors , it shows the following popup:
When you click on “” History , it shows the last selected colors, since you’ve started editing on the document. The history shares colors you have selected in highlighting.
It’s currently not possible to select other colors in Collabora Online.
2.3.13 Highlighting Continue writing with a highlighted text or apply highlighting to a selection. A popup allows you to select the desired color. This popup is the same as the one in font-color (see above)
2.3.14 Align left Align the content of a title, subtitle, paragraph, table cell or other object to to the left.
Keyboard shortcut: Ctrl + L Main menu: Format → Align → Left
2.3.15 Center horizontally Align the content of a title, subtitle, paragraph, table cell or other object centered.
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Keyboard shortcut: Ctrl + E Main menu: Format → Align → Centered
2.3.16 Align right Align the content of a title, subtitle, paragraph, table cell or other object to to the right.
Keyboard shortcut: Ctrl + R Main menu: Format → Align → Right
2.3.17 Justified Align the content of a title, subtitle, paragraph, table cell or other object justified.
Keyboard shortcut: Ctrl + J Main menu: Format → Align → Justified
2.3.18 Bullets on/off Change the current paragraph in a bullet list point, or change the selected paragraphs into a list of bullet points.
Available in main menu under Format → Lists → Bullets on/off
2.3.19 Numbering on/off Change the current paragraph in a numbered list item, or change the selected paragraphs into a numbered list.
Main menu: Format → Lists → Numbering on/off
2.3.20 Increase indent Increase the indent of the current paragraph, or selected paragraphs.
Main menu: Format → Spacing → Increase indent
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2.3.21 Decrease indent Decrease the indent of the current paragraph, or selected paragraphs.
Main menu: Format → Spacing → Decrease indent
2.3.22 Insert table Insert a table at the current position.
For more information, check out chapter 7 “” Tables .
2.3.23 Insert comment In a text document you can insert a comment only on selected text or at the position of a cursor (when no text is selected). For more information about comments, and how to use them in Collabora Online, check out chapter 9.3 “” Comments .
Keyboard shortcut: Ctrl + Alt + C Main menu: Insert → Comment...
2.3.24 Insert graphic You can insert images in Collabora Online trough the insert image option. A browser popup will open, asking you to select an image to upload. When an image is uploaded, it’s inserted directly inside the document. Please check chapter 6 Images in documents, to read more about how you can handle images inside documents.
Main menu: Insert → Image
2.3.25 Special character Insert a special character, by selecting it from a popup. Please check chapter 8 for more about special characters.
Keyboard shortcut: Ctrl + B Main menu: Insert → Special Character
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2.3.26 Close document Closes the document. It’s not necessary to save before, because it automatically saves.
2.4 Editing in the Document Window
Editing of the document is done inside the document window.
2.4.1 Background By default the background of the document is white. This color cannot be changed.
2.4.2 Header and Footer The header and the footer of the document can be edited, if there is content inside already. If they don’t have content, they can’t b edited.
Page numbers, normally inside the header or footer, work correctly. They can be removed, but not added inside Collabora Online.
2.4.3 Index When a document has an index, this index can be updated with the index menu. Simply click with the right mouse anywhere on the index, and select “” Update index . You can also remove the index with “” Delete index . Currently you can’t insert a new index.
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2.4.4 Selecting text You can select text with the mouse, by holding the mouse button and dragging the pointer, followed by letting the mouse button go. Once text is selected, two yellow handles appear, which can be used to change the selection.
The yellow handles are especially handy on touch devices, such as tablets.
2.4.5 Cut, copy and paste There are 3 ways to cut, copy and paste content.
• With the main menu:
◦ Edit → Cut
◦ Edit → Copy
◦ Edit → Paste
• With shortcut keys:
◦ Cut: Ctrl + X
◦ Copy: Ctrl + C
◦ Paste: Ctrl + V
• With the index menu (right mouse button)
◦ Internal Cut
◦ Internal Copy
◦ Internal Paste
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◦ Internal Paste Special → Unformatted text
When you cut or copy content via the main menu or index menu, you can only paste it inside the document in Collabora Online – an internal cut, copy and paste. When you cut or copy content with the shortcut keys, you can paste it as text into other applications on your device. This difference is caused by weak browsers clipboard API standardization.
2.4.6 Index menu options The index menu is the menu that pops up when you hit the right mouse button. This menu is dynamic and the contents depend on the element that has been clicked on.
The writer module of Collabora Online has the following index menus:
• On text (not selected text) or anywhere in the document:
◦ Internal Paste
More about this in chapter 2.4.5: “” Cut, copy and paste .
• On selected text
◦ Internal Cut
◦ Internal Copy
◦ Internal Paste
More about internal cut, copy and paste in chapter 2.4.5: “” Cut, copy and paste .
• Anywhere, with internal copied contents
◦ Internal Paste Special
▪ Unformatted Text
More about this in chapter 2.4.5, Cut, copy and paste.
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• On an index
◦ Update index
◦ Delete index
More about internal cut, copy and paste in chapter 2.4.3: “” Index .
• On a table
◦ Insert
▪ Rows Above
▪ Rows Below
▪ Columns Left
▪ Column Right
◦ Delete
▪ Rows
▪ Columns
▪ Table
◦ Size
▪ Optimal Column Width
More about this in chapter 7.2: “” Modifying a table .
• On an image:
◦ Anchor
▪ To page
▪ To paragraph
▪ To Character
▪ As Character
◦ Wrap
▪ Wrap Off
▪ Page Wrap
▪ Optimal Page Wrap
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▪ Wrap Left
▪ Wrap Right
▪ Wrap trough
▪ In Background
▪ Contour
▪ First Paragraph
◦ Arrange
▪ Bring to front
▪ Forward One
▪ Back One
▪ Sent to Back
◦ Rotate
▪ Rotate 90º Left
▪ Rotate 90º Right
More about this in chapter 6: “” Images .
2.5 Status bar The status bar is shown in the footer, and contains several useful options and features.
2.5.1 Searching in the document Search for a string in the document. Searching starts automatically when content is inserted in the search box, and the document window automatically moves to the first result.
Searching is not case-sensitive.
There are three buttons right next to the search box:
• Search backwards
• Search forwards
• Cancel the search (appears only when a text has been searched)
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2.5.2 Number of pages In the status bar you can see the current page you are at, and the total number of pages.
2.5.3 Word counter In the word counter in the status bar you can see:
• When no content is selected:
◦ The total number of words and characters
• When content is selected
◦ The total number of words and characters of the selected content
2.5.4 Entering text mode By default you insert text, but if you select the “” insert key on your keyboard (or it’s equivalent on different devices), you overwrite text. The status bar helps you to show what more you are in.
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2.5.5 Selection mode By default Collabora Online is in Standard selection mode, meaning that you can click in text to position the cursor, deselecting any other selection.
If you hit “”“” F8 the selection mode changes in to Extending selection : clicking in the text extends or crops the current selection.
“”Adding selection (a new selection is added to an existing selection. The result is a multiple selection) and “” Block selection (a block of text can be selected) does not work in the current edition of the writer module of Collabora Online.
2.5.6 Number of users Collabora Online is made for collaborative editing, so you can see in a glimpse how many users are connected to the document.
For more information about this status bar feature, check out chapter 9.2 “” Collaborative editing .
2.5.7 Previous and next page When there are multiple pages in the document, the Previous and Next page buttons are activated.
• Previous page
• Next page
2.5.8 Zoom to 100%, Zoom out and Zoom in At the right of the status bar, there is a set of buttons that allow you to zoom to 100%, zoom out and zoom in.
The current level of zoom is shown in this area.
The maximum zoom in is 619%. Text, charts, shapes and svg images will stay razor sharp, when zooming in, You will only see pixels appear at inserted images, such as jpg’s or png’s.
You can zoom out until 19%, and zooming out allows you to see multiple pages at the same time.
2.6 Shortcuts
2.6.1 General Keyboard Shortcuts
Undo Ctrl + Z Redo Ctrl + Y Cut Ctrl + X Paste as unformatted text Ctrl + Alt + Shift + V Print (Download as PDF) Ctrl + P Display the Keyboard shortcuts help Ctrl + Shift + ?
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2.6.2 Text formatting Bold Ctrl + B Italic Ctrl + I Underline Ctrl + U Double Underline Ctrl + D Strikethrough Ctrl + Alt + 5 Superscript Ctrl + Shift + P Subscript Ctrl + Shift + B Remove direct formatting Ctrl + M 2.6.3 Paragraph formatting Align Center Ctrl + E Align Left Ctrl + L Align Right Ctrl + R Justify Ctrl + J Apply Default paragraph style Ctrl + 0 Apply Heading 1 paragraph style Ctrl + 1 Apply Heading 2 paragraph style Ctrl + 2 Apply Heading 3 paragraph style Ctrl + 3 Apply Heading 4 paragraph style Ctrl + 4 Apply Heading 5 paragraph style Ctrl + 5 2.6.4 Text selection and navigation in document Select All Ctrl + A Move cursor to the left Arrow Left Move cursor with selection to the left Shift + Arrow Left Go to beginning of a word Ctrl + Arrow Left Select to the left word by word Ctrl + Shift + Arrow Left Move cursor to the right Arrow Right Move cursor with selection to the right Shift + Arrow Right Go to start of the next word Ctrl + Arrow Right Select to the right word by word Ctrl + Shift + Arrow Right Move cursor up one line Arrow Up Select lines in upwards direction Shift + Arrow Up Move cursor to beginning of the previous paragraph Ctrl + Arrow Up Select to beginning of paragraph Ctrl + Shift + Arrow Up Move cursor down one line Arrow Down Select lines in downwards direction Shift + Arrow Down Move cursor to beginning of the next paragraph Ctrl + Arrow Down Select to end of paragraph Ctrl + Shift + Arrow Down Go to beginning of line Home Go and select to the beginning of a line Shift + Home Go to start of document Ctrl + Home Go and select text to start of document Ctrl + Shift + Home Go to end of line End Go and select to the end of a line Shift + End Go to end of document Ctrl + End Go and select text to end of document Ctrl + Shift + End
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Move the view up one page PageUp Switch cursor between text and header Ctrl + PageUp Extend the selection up one page Shift + PageUp Move the view down one page PageDown Switch cursor between text and footer Ctrl + PageDown Extend the selection down one page Shift + PageDown Delete to beginning of word Ctrl + Backspace Delete to end of word Ctrl + Del Delete to beginning of sentence Ctrl + Shift + Backspace Delete to end of sentence Ctrl + Shift + Del 2.6.5 Shortcut Keys for Tables If the active cell is empty: selects the whole table. Otherwise: selects the Ctrl + A contents of the active cell. Pressing again selects the entire table. If the active cell is empty: goes to the beginning of the table. Otherwise: first Ctrl + Home press goes to beginning of the active cell, second press goes to beginning of the current table, third press goes to beginning of document. If the active cell is empty: goes to the end of the table. Otherwise: first press Ctrl + End goes to the end of the active cell, second press goes to the end of the current table, third press goes to the end of the document. Inserts a tab stop (only in tables). Depending on the Window Manager in use, Alt Ctrl + Tab + Tab may be used instead. Alt + Arrow Keys Increases/decreases the size of the column/row on the right/bottom cell edge Alt + Shift + Arrow Increase/decrease the size of the column/row on the left/top cell edge Keys Alt + Ctrl + Arrow Like Alt, but only the active cell is modified Keys Ctrl + Alt + Shift + Like Alt, but only the active cell is modified Arrow Keys 3 seconds in Insert mode, Arrow Key inserts row/column, Ctrl + Arrow Key Alt + Insert inserts cell 3 seconds in Delete mode, Arrow key deletes row/column, Ctrl + Arrow key Alt + Del merges cell with neighboring cell If no whole cell is selected, the text from the cursor to the end of the current sentence is deleted. If the cursor is at the end of a cell, and no whole cell is selected, the contents of the next cell are deleted. If no whole cell is selected and the cursor is at the end of the table, the Shift + Ctrl + Del paragraph following the table will be deleted, unless it is the last paragraph in the document. If one or more cells are selected, the whole rows containing the selection will be deleted. If all rows are selected completely or partially, the entire table will be deleted. 2.6.6 Word processor functions Insert footnote Ctrl + Alt + F Insert endnote Ctrl + Alt + D Insert comment Ctrl + Alt + C Insert soft hyphen Ctrl + - Insert non-breaking hyphen Ctrl + Shift + - Insert non-breaking space Ctrl + Shift + Space Insert line break Shift + Enter Manual page break Ctrl + Enter
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Column break (in multicolumnar text) Ctrl + Shift + Enter Insert new paragraph directly before or after a section, or before a Alt + Enter table Insert new paragraph without numbering inside a list. Does not work Alt + Enter when the cursor is at the end of the list.
39 Collabora Online User Manual 3 Collabora Online: Calc
3.1 Layout When you select a spreadsheet, Collabora Online opens the Calc module, with the following structure:
3.1.1 Normal screen • Complete page
A spreadsheet in Collabora Online is opened in the current locale of the integration. More about this in chapter 3.2.
• Main menu on the top (chapter 3.3)
• Toolbar buttons under the main menu (chapter 3.4)
• Formula bar below the main menu (chapter 3.5)
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• Active sheet, showing the cells of the current sheet (chapter 3.6)
• Sheet bar, showing sheet navigation and list of current sheets (chapter 3.7)
• Status bar (chapter 3.8)
3.1.2 Small screen (responsive layout) Similar to the Writer module, the layout slightly modifies when a spreadsheet in Collabora Online is opened on a small screen. The only difference is that the formula bar and the sheet bar are shown, and stay shown at any size.
For more information about the responsive layout, check chapter 2.1.2.
3.2 Localizations There are several menu items, such as formatting as currency, number and date, that depend on localizations. For example, “ en-us ” puts currency in $, and “ de-de ” in € .
When you open a saved file with different locales in different cells, Collabora Online maintains them. So, you can have for example a “ $ ” value next to a “€” value.
Currently it is not possible to change the currency format to suit your locale – new formats follow the locale of the document.
3.3 Main menu The main menu is placed on the top and includes many options, as described below.
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3.3.1 File
3.3.1.1 Save As in the Writer module, chapter 2.2.1.1.
3.3.1.2 Print As in the Writer module, chapter 2.2.1.2.
3.3.1.3 See revision history As in the Writer module, chapter 2.2.1.3.
3.3.1.4 Download as • PDF Document (.pdf)
• ODF spreadsheet (.ods)
• Microsoft Excel 2003 (.xls)
• Microsoft Excel (.xlsx)
When you edit a file, it’s being saved automatically on the server in its original format. You can choose to directly it directly though, in one of the formats mentioned above.
3.3.2 Edit
3.3.2.1 Undo As in the Writer module, chapter 2.2.2.2.
3.3.2.2 Redo As in the Writer module, chapter 2.2.2.3.
3.3.2.3 Cut
As in the Writer module, chapter 2.2.2.4.
3.3.2.4 Copy As in the Writer module, chapter 2.2.2.5.
3.3.2.5 Paste As in the Writer module, chapter 2.2.2.6. 3.3.2.6 Select all Select all cells of the active sheet. Comments are not selected
Keyboard shortcut: Ctrl + A
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3.3.3 View
3.3.3.1 Full screen As in the Writer module, chapter 2.2.3.1.
There is currently no zoom in or zoom out in the Calc module in Collabora Online.
3.3.4 Insert
3.3.4.1 Image As in the Writer module, chapter 2.2.4.1.
Please check chapter 6 Images in documents, to read more about how you can handle images inside documents.
3.3.4.2 Comment... As in the Writer module, chapter 2.2.4.2.
For more information about comments, and how to use them in Collabora Online, check out chapter 9.3 “” Comments .
3.3.4.3 Row Insert a row before the currently selected cell. Formulas are not affected by this action.
3.3.4.4 Column Insert a column before the currently selected cell. Formulas are not affected by this action.
3.3.4.5 Special character As in the Writer module, chapter 2.2.4.7. Please check chapter 8 for more about special characters.
3.3.5 Cells
3.3.5.1 Insert row Insert a row before the currently selected cell. Formulas are not affected by this action.
3.3.5.2 Insert column Insert a column before the currently selected cell. Formulas are not affected by this action.
3.3.5.3 Delete row Delete the row of the currently selected cell. Formulas that had a cell reference in the row that was deleted will stop working and return a “” #REF! error.
3.3.5.4 Delete column Delete the row of the currently selected cell. Formulas that had a cell reference in the column that was deleted will stop working and return a “” #REF! error.
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3.3.6 Help
3.3.6.1 Keyboard shortcuts Collabora Online has lot’s of keyboard shortcuts. Take a look at this help menu and find out how you can work even faster.
See chapter 3.9 for the complete list of keyboard shortcuts for the Calc module of Collabora Online.
3.3.6.2 About Version information of Collabora Online.
As in the Writer module, chapter 2.2.7.2.
3.4 Toolbar The toolbar contains the most used options for daily editing. Toolbar buttons are dynamic, meaning that their state (on or off) depends on different factors.
From left to right:
3.4.1 Save As in the Writer module, chapter 2.3.1.
3.4.2 Undo As in the Writer module, chapter 2.3.2.
3.4.3 Redo As in the Writer module, chapter 2.3.3.
3.4.4 Document Repair As in the Writer module, chapter 2.3.4.
3.4.5 Font select box As in the Writer module, chapter 2.3.6.
3.4.6 Font size select box As in the Writer module, chapter 2.3.7.
3.4.7 Bold As in the Writer module, chapter 2.3.8.
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3.4.8 Italic As in the Writer module, chapter 2.3.9.
3.4.9 Underline As in the Writer module, chapter 2.3.10.
3.4.10 Strikeout As in the Writer module, chapter 2.3.11.
3.4.11 Font color As in the Writer module, chapter 2.3.12.
3.4.12 Highlighting As in the Writer module, chapter 2.3.13.
3.4.13 Align left As in the Writer module, chapter 2.3.14.
3.4.14 Center horizontally As in the Writer module, chapter 2.3.15.
3.4.15 Align right As in the Writer module, chapter 2.3.16.
3.4.16 Justified As in the Writer module, chapter 2.3.17.
3.4.17 Wrap text Make the text fit in the cell, adjusting the height. If the text is already wrapped, you can undo this but selecting this button again.
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3.4.18 Merge and Center Cells Select a group of cells to activate this button, that allows you to merge cells. You can also use the index menu (right mouse button), and select “” Merge Cells .
When you merge cells and/or columns, the value of the first cell is kept. Other values are deleted.
You can un-merge merged cells, by hitting the “” Merge and Center Cells -button again:
The result after un-merging is:
3.4.19 Format as Currency Format the content of the cell as currency, using the current localization.
Select the button again to go back to standard format.
For more information about localization, please check chapter 3.2 “”Localizations .
Keyboard shortcut: Ctrl + Shift + 4
3.4.20 Format as Percent Format the content of the cell as percent, using the current localization.
Select the button again to go back to standard format.
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For more information about localization, please check chapter 3.2 “” Localizations .
Keyboard shortcut: Ctrl + Shift + 5 Note: two decimal places
3.4.21 Format as Number Format the content of the cell as currency, using the current localization.
Select the button again to go back to standard format.
For more information about localization, please check chapter 3.2 “”Localizations .
Keyboard shortcut: Ctrl + Shift + 1 Note: Two decimal places, thousands separator
3.4.22 Format as Date Format the content of the cell as date, using the current localization.
Select the button again to go back to standard format.
For more information about localization, please check chapter 3.2 “”Localizations .
Keyboard shortcut: Ctrl + Shift + 3
3.4.23 Add Decimal Place Change the current paragraph in a bullet list point, or change the selected paragraphs into a list of bullet points.
3.4.24 Delete Decimal Place Change the current paragraph in a bullet list point, or change the selected paragraphs into a list of bullet points.
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3.4.25 Sort Ascending Sort a list of numbers or text ascending.
Collabora Online automatically detects cells that are headers, and adjoining columns, to extend the selection. You cannot manually select headers or extend the selection.
Unordered Numbers ordered (ascending) Letters ordered (ascending)
3.4.26 Sort Descending Sort a list of numbers or text descending.
Collabora Online automatically detects cells that are headers, and adjoining columns, to extend the selection. You cannot manually select headers or extend the selection.
Unordered Numbers ordered (descending) Letters ordered (descending)
3.4.27 Increase indent As in the Writer module, chapter 2.3.20.
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3.4.28 Decrease indent As in the Writer module, chapter 2.3.21.
3.4.29 Insert comment In a spreadsheet you can insert one comment per cell. When you select “” Insert comment , a popup appears that allows you to write the content for the comment.
For more information about comments, and how to use them in Collabora Online, check out chapter 9.3 “” Comments .
Keyboard shortcut Insert comment: Ctrl + Alt + C Keyboard shortcut Display comment: Ctrl + F1 Main menu: Insert → Comment...
3.4.30 Insert graphic You can insert images in Collabora Online trough the insert image option. A browser popup will open, asking you to select an image to upload. When an image is uploaded, it’s inserted directly inside the spreadsheet, in the active sheet, floating on top of the content.
Please check chapter 6. Images in documents, to read more about how you can handle images inside documents.
Main menu: Insert → Image
3.4.31 Special character Insert a special character, by selecting it from a popup.
Please check chapter 8 for more about special characters.
Main menu: Insert → Special Character
3.4.32 Close document Closes the document.
It’s not necessary to save before, because it automatically saves.
3.5 Formula bar The formula bar contains 4 parts:
• Active cell reference
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• Sum
• Function
• Input line
3.5.1 Active cell reference With the Active cell reference, also known as Name Box, you can see what cell are currently selected.
In the image above you can see that cells A2 to A4 are selected.
3.5.2 Sum Inserts the sum of a cell range into the current cell, or inserts sum values into selected cells.
3.5.3 Function Start writing a function at the selected cell. If multiple cells are selected, the first cell is automatically selected instead.
The “” = is automatically inserted in the Input line and a click on any cell inserts the cell’s position in the formula.
In the image above, cell A1 was selected and the Function button was clicked on, followed by a click in cell B1 (inserting this cell reference into the Input line).
3.5.4 Input line You can enter formulas in two ways: directly into the cell itself, or at the function Input line. Either way, you need to start a formula with one of the following symbols: “”“”““ = , + or – . Starting with anything else causes the formula to be treated as if it were text.
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When the cursor is in the Input Line, the Sum and Function buttons are replaced with Cancel and Accept buttons.
The Cancel button removes the text or formula inserted, or, when it already had a value, it resets back to that value. A click on the Cancel button cannot be undone.
The Accept button does the same as a hit on “” enter . It executes the formula or inserts the text, and selects the cell one row below.
3.5.4.1 Supported functions The current edition of Collabora Online supports all of the functions that LibreOffice supports. The full list is inserted below. More information on how to use formulae can be found on https://help.libreoffice.org/Calc/Functions_by_Category.
Database: DSTDEVP DAVERAGE DGET DVAR DSTDEV DMIN DCOUNTA DSUM DPRODUCT DMAX DVARP DCOUNT
Date and Time: YEARFRAC WEEKNUM_OOO SECOND ISOWEEKNUM DAYS YEAR WEEKNUM NOW HOUR DAY WORKDAYS.INTL WEEKDAY NETWORKDAYS.INTL EOMONTH DATEVALUE WORKDAY TODAY NETWORKDAYS EDATE DATEDIF WEEKNUM_EXCEL2 TIMEVALUE MONTH EASTERSUNDAY DATE 003 TIME MINUTE DAYS360
Financial: SYD ISPMT EFFECT_ADD DDB AMORDEGRC RECEIVED IRR DURATION_ADD DB ACCRINTM PV EFFECTIVE DISC AMORLINC ACCRINT
Information: TYPE ISODD_ADD ISLOGICAL ISERR FORMULA NA ISODD ISFORMULA ISBLANK CURRENT N ISNUMBER ISEVEN_ADD INFO CELL ISTEXT ISNONTEXT ISEVEN IFNA ISREF ISNA ISERROR IFERROR
Logical: AND IF OR XOR FALSE NOT TRUE
Mathematical: SUMIFS FLOOR SECH SQRT ATAN CONVERT SIGN CSC ACOT ATAN2 COLOR MROUND SEC ACOTH ATANH AGGREGATE RAWSUBTRACT ACOS ASIN COS FLOOR.PRECISE CSCH ACOSH ASINH COSH
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COT GCD_EXCEL2003 CEILING.PRECISE MOD SUMIF SQRTPI RANDBETWEEN CEILING QUOTIENT TAN COTH LCM PI RADIANS TANH DEGREES LCM_EXCEL2003 RAND ROUND SUBTOTAL EXP TRUNC MULTINOMIAL ROUNDDOWN EUROCONVERT FACT LN POWER ROUNDUP ODD INT LOG SERIESSUM SIN ABS EVEN LOG10 PRODUCT SINH GCD ISO.CEILING SUMSQ SUM
Array: TRANSPOSE SUMPRODUCT SUMXMY2 FREQUENCY MMULT LINEST SUMX2MY2 TREND MDETERM GROWTH LOGEST SUMX2PY2 MUNIT MINVERSE
Statistical: RSQ Z.TEST LOGINV NEGBINOM.DIST T.DIST.RT INTERCEPT TRIMMEAN LARGE NEGBINOMDIST T.DIST.2T EXPON.DIST HYPGEOM.DIST KURT MODE.SNGL T.DIST EXPONDIST HYPGEOMDIST CRITBINOM MODE.MULT TDIST COUNTIFS HARMEAN COVARIANCE.S MODE STEYX COUNTIF GEOMEAN COVARIANCE.P MINA STDEVPA COUNTBLANK GAUSS COVAR MIN STDEVP COUNTA GAMMALN.PRECISE CORREL MEDIAN STDEV.S COUNT GAMMALN CONFIDENCE.T MAXA STDEV.P CHITEST GAMMAINV CONFIDENCE.NORM MAX STDEVA CHISQINV GAMMA.INV CONFIDENCE AVERAGEIFS STDEV CHISQ.INV.RT GAMMA.DIST QUARTILE.INC AVERAGEIF STANDARDIZE CHISQ.INV GAMMADIST QUARTILE.EXC AVERAGEA SLOPE CHISQ.DIST.RT GAMMA QUARTILE AVERAGE SKEWP CHISQ.DIST FTEST POISSON.DIST AVEDEV SKEW CHISQDIST FISHERINV POISSON WEIBULL.DIST RANK.EQ CHIINV FISHER PHI WEIBULL RANK.AVG CHISQ.TEST FINV PERCENTRANK.INC VARPA RANK CHIDIST F.TEST PERCENTRANK.EXC VARP PROB BINOM.INV F.INV.RT PERCENTRANK VAR.S PERMUTATIONA BINOM.DIST F.INV PERCENTILE.INC VAR.P PERMUT BINOMDIST F.DIST.RT PERCENTILE.EXC VARA NORMSINV BETAINV F.DIST PERCENTILE VAR NORMSDIST BETA.INV FDIST PEARSON TTEST NORM.S.INV BETA.DIST SMALL NORMINV TINV NORM.S.DIST BETADIST LOGNORM.INV NORM.INV T.TEST FORECAST.LINEAR B LOGNORM.DIST NORM.DIST T.INV.2T FORECAST ZTEST LOGNORMDIST NORMDIST T.INV DEVSQ
Spreadsheet: GETPIVOTDATA INDIRECT AREAS STYLE SHEET ERROR.TYPE INDEX ROWS LOOKUP ADDRESS VLOOKUP ERRORTYPE ROW OFFSET COLUMNS DDE HLOOKUP MATCH COLUMN HYPERLINK CHOOSE SHEETS
Text: VALUE T REPT LENB FIND UPPER SUBSTITUTE REPLACE LEN EXACT UNICODE SEARCH PROPER LEFTB DOLLAR UNICHAR ROMAN MIDB LEFT DECIMAL TRIM RIGHTB MID JIS CONCATENATE TEXT RIGHT LOWER FIXED CODE
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CLEAN BASE ASC CHAR BAHTTEXT ARABIC
3.6 Editing in the active sheet
3.6.1 Selecting cells You can select cells with the mouse, or by using the shift + arrow keys.
You can also select loose cells with Ctrl + mouse click, as shown in the next image.
3.6.2 Selecting rows
You can select a row by clicking on cells in the left column with row numbers. You can select multiple rows with Ctrl + Mouse click.
3.6.3 Selecting columns You can select a column by clicking on cells in the top column with column letters. You can select multiple columns with Ctrl + Mouse click or Shift + Arrow key left or Shift + Arrow kery right.
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3.6.4 Select all rows and columns You can select all rows and columns at once by clicking on the greay block just left of “” A and on top of “” 1 .
3.6.5 Resizing rows and columns You can resize rows and columns by dragging the rows and column handlers, which are placed in the column with row numbers, or row with column letters, exactly between the cells.
Double click set the optimal column width.
Keyboard shortcut “ Set Optimal Column Width” : Ctrl + 3
3.6.6 Hide and show rows and columns When you right-click on a selected row or column, the index menu shows the options to hide and show hidden rows and columns
• Hide rows
• Show rows
• Hide columns
• Show columns
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To make hidden rows and columns appear, you need to select all rows and columns, followed by a right click on the row with row numbers or columns with column letters. In those menus you can select to show rows or columns, which will make them appear again.
3.6.7 Cut, copy and paste Cut copy and paste work similar to the Writer module, regarding normal vs internal cut, copy and paste. More info in Chapter 2.4.5.
3.6.7.1 Copying cells with cell references When you copy and paste cells with cell references (like “” =A2 ), the formula automatically refers to a new row and/or column. You can change this behaviour by including the $ sign, to set to column or row as fixed.
• “”=$A2 sets the column A as fixed.
• “”=A$2 sets the row 2 as fixed.
• “”=$A$2 sets both the column and row as fixed.
3.6.8 Charts Collabora Online supports visualization of charts, and updates them directly when data has changed. You can also copy and paste charts, move them around and resize them.
Currency you cannot create a chart from scratch, or modify the properties of a chart, except from resizing.
3.6.9 Pivot tables Collabora Online supports visualization and refreshing of pivot tables. You can refresh a pivot table with the right mouse button → refresh.
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Current you cannot create pivot tables from scratch, or order values inside a pivot table.
3.6.10 Index menu options The index menu is the menu that pops up when you hit the right mouse button. This menu is dynamic and the contents depend on the element that has been clicked on.
The spreadsheet module of Collabora Online has the following index menus:
• On any, not selected, cell:
◦ Internal Cut
◦ Internal Copy
◦ Internal Paste
More about internal cut, copy and paste in chapter 2.4.5: “” Cut, copy and paste .
• On selected cells:
◦ Internal Cut
◦ Internal Copy More about internal cut and copy in chapter 2.4.5: “” Cut, copy and paste .
◦ Merge cells More about merging cells in chapter 3.4.18: “” Merge and Center Cells .
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• On the column with row numbers:
◦ Insert row above
◦ Delete row
◦ Optimal Height...
◦ Hide rows
◦ Show rows
• On the row with column letters:
◦ Insert column before
◦ Delete column
◦ Optimal Width...
◦ Hide Columns
◦ Show Columns
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• On an object (image, chart,… ):
◦ Internal Cut
◦ Internal Copy
◦ Internal Paste
◦ Arrange
▪ Bring to Front
▪ Forward One
▪ Back One
▪ Send to Back
◦ Anchor
▪ To Page
• On a pivot table:
◦ Internal Cut
◦ Internal Copy
◦ Refresh Refreshes the pivot table
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3.7 Sheet bar Collabora Online supports multiple sheets in spreadsheets. At the bottom of the window – under the main area with all cells – is a sheet navigation and management bar.
3.7.1 Moving to another sheet You can use the sheet navigation buttons to see all sheets in your spreadsheet, in case all sheets don’t fit in the browser window.
• Move list of sheet tabs the left This allows you to see the first sheet.
• Move the list of sheets 1 sheet to the left
• Move the list of sheets 1 sheet to the right
• Move list of sheet tabs the right This allows you to see the last sheet.
Or, you can click directly on the sheets tabs right of the navigation button.
The current active sheet tab is highlighted in white, and the other sheet tabs are shown in light grey.
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3.7.2 Insert, delete or rename sheet You can insert, delete or rename a sheet by clicking with the right mouse button on a sheet tab. The index menu gives you the following options:
• Insert sheet before this Inserts a blank sheet before the clicked on sheet tab, naming it automatically “ SheetN” (where N is a number), or its translation, set by the language used in Collabora Online. It opens the sheet automatically and selects cell A1.
• Insert sheet after this Inserts a blank sheet after the clicked on sheet tab, naming it automatically “ SheetN” (where N is a number), or its translation, set by the language used in Collabora Online. It opens the sheet automatically and selects cell A1.
• Delete sheet Allows you to delete a sheet. Confirmation is asked, as shown in the screenshot below. You cannot delete a sheet if it’s the last sheet left. Note: you can undo deletion of sheets by selecting Undo.
• Rename sheet Allows you to rename a sheet. You can enter the new name in a popup. Sheet names must start with either a letter or a number; other characters including spaces are not allowed. Aside from the first character of the sheet name, allowed characters are letters, numbers, spaces, and the underline character. Attempting to rename a sheet with an invalid name leave the sheet name unchanged.
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3.8 Status bar The status bar is shown in the footer, and contains several useful options and features.
3.8.1 Searching in the active sheet Search for a cell in the active sheet in the spreadsheet. Searching starts automatically when content is inserted in the search box, and the document window automatically moves to the first cell found.
Searching is not case-sensitive.
There are three buttons right next to the search box:
• Search backwards
• Search forwards
• Cancel the search (appears only when a text has been searched)
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3.8.2 Number of sheets In the status bar you can see the current sheet you are at, and the total number of sheets.
3.8.3 Selected range of cells You can see in the status bar the number of rows and columns that you have selected. When there is no range of selection, this area appears empty.
3.8.4 Entering text mode By default you insert text, but if you select the “” insert key on your keyboard (or it’s equivalent on different devices), you overwrite text. The status bar helps you to show what more you are in.
This value only appears when you are typing in a cell.
3.8.5 Selection mode By default Collabora Online is in Standard selection mode, meaning that you can click on any cell to to select it, or select any range of cells, deselecting the previous selection.
If you hit “”“” F8 the selection mode changes in to Extending selection : clicking on another cell extends or crops the current selection.
If you hit “”“” Shift + F8 the selection mode changes in to Adding selection : a new selection is added to an existing selection. The result is a multiple selection, as shown in the example below.
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3.8.6 Number of users Collabora Online is made for collaborative editing, so you can see in a glimpse how many users are connected to the document.
For more information about this status bar feature, check out chapter 9.2 “” Collaborative editing .
3.8.7 Previous and next sheet When there are multiple sheets in the document, the Previous and Next sheet buttons are activated.
• Previous sheet
• Next sheet
3.8.8 Zoom in and out Zooming in and out currently isn’t possible in the Collabora Online Calc module. The spreadsheet is always shown at 100%.
3.9 Shortcuts
3.9.1 General Keyboard Shortcuts Undo Ctrl + Z
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Redo Ctrl + Y Cut Ctrl + X Paste as unformatted text Ctrl + Alt + Shift + V Print (Download as PDF) Ctrl + P Display the Keyboard shortcuts help Ctrl + Shift + ? 3.9.2 Cell formatting Bold Ctrl + B Italic Ctrl + I Underline Ctrl + U Strikethrough Ctrl + Alt + 5 Remove direct formatting Ctrl + M Insert comment Ctrl + Alt + C Display comment Ctrl + F1 Fill Down Ctrl + D Select All Ctrl + A Align Center Ctrl + E Align Left Ctrl + L Align Right Ctrl + R Justify Ctrl + J Set Optimal Column Width Ctrl + 3 Two decimal places, thousands separator Ctrl + Shift + 1 Standard exponential format Ctrl + Shift + 2 Standard date format Ctrl + Shift + 3 Standard currency format Ctrl + Shift + 4 Standard percentage format (two decimal places) Ctrl + Shift + 5 Standard format Ctrl + Shift + 6
64 Collabora Online: Impress 4 Collabora Online: Impress
4.1 Layout When you select a text file, Collabora Online opens the Writer module, with the following structure:
4.1.1 Normal screen • Complete page (with the editing window in the center)
• Main menu on the top (chapter 4.2)
• Toolbar buttons under the main menu (chapter 4.3)
• Slide selector on the left of the open slide (chapter 4.4)
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• Slide (chapter 4.5)
• Status bar (chapter 4.6)
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4.1.2 Small screen (responsive layout) Similar to the Writer module, the layout slightly modifies when a spreadsheet in Collabora Online is opened on a small screen. The only difference is that the formula bar and the sheet bar are shown, and stay shown at any size.
For more information about the responsive layout, check chapter 2.1.2.
4.2 Main menu The main menu is placed on the top and includes many options, as described below.
4.2.1 File
4.2.1.1 Save As in the Writer module, chapter 2.2.1.1.
4.2.1.2 Print As in the Writer module, chapter 2.2.1.2.
4.2.1.3 See revision history As in the Writer module, chapter 2.2.1.3.
4.2.1.4 Download as • PDF Document (.pdf)
• ODF presentation (.odp)
• Microsoft Powerpoint 2003 (.ppt)
• Microsoft Powerpoint (.pptx)
When you edit a file, it’s being saved automatically on the server in its original format. You can choose to directly it directly though, in one of the formats mentioned above.
4.2.2 Edit
4.2.2.1 Undo As in the Writer module, chapter 2.2.2.2.
4.2.2.2 Redo As in the Writer module, chapter 2.2.2.3.
4.2.2.3 Cut
As in the Writer module, chapter 2.2.2.4.
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4.2.2.4 Copy As in the Writer module, chapter 2.2.2.5.
4.2.2.5 Paste As in the Writer module, chapter 2.2.2.6. 4.2.2.6 Select all Select all elements in the open slide. Comments are not selected
Keyboard shortcut: Ctrl + A
4.2.3 View
4.2.3.1 Full screen As in the Writer module, chapter 2.2.3.1.
4.2.3.2 Zoom in As in the Writer module, chapter 2.2.3.2.
4.2.3.3 Zoom out As in the Writer module, chapter 2.2.3.3.
4.2.3.4 Reset zoom As in the Writer module, chapter 2.2.3.4.
4.2.4 Insert
4.2.4.1 Image As in the Writer module, chapter 2.2.4.1.
Please check chapter 6. Images in documents, to read more about how you can handle images inside documents.
4.2.4.2 Comment... As in the Writer module, chapter 2.2.4.2.
For more information about comments, and how to use them in Collabora Online, check out chapter 9.3 “” Comments .
4.2.4.3 Special character... As in the Writer module, chapter 2.2.4.7.
Please check chapter 8 for more about special characters.
4.2.5 Tables For more information, check out chapter 7 “” Tables .
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4.2.5.1 Insert As in the Writer module, chapter 2.2.6.1.
4.2.5.2 Delete As in the Writer module, chapter 2.2.6.2.
4.2.5.3 Merge cells As in the Writer module, chapter 2.2.6.4.
4.2.6 Slide
4.2.6.1 New slide Create a new slide, using the current selected slide layout as template. A new slide is inserted after the current selected slide.
Slide selector menu button:
4.2.6.2 Duplicate slide Duplicate the current slide, with all content on it. If there is a comment on the slide, the comment is not duplicated.
Slide selector menu button:
4.2.6.3 Delete slide Delete the current slide. A popup shows to ask confirmation.
Deleting slides can be undo, by selecting the undo button or Ctrl + Z.
There must always be one slide in a presentation, so you cannot delete the slide if it’s the only one there.
Slide selector menu button:
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4.2.6.4 Fullscreen presentation You can start to show a presentation in full screen by selecting this option.
Collabora Online automatically converts the presentation into a modern browser compatible animation, which is opened in full screen in the browser. Some browsers show an “ Entering in full screen” -popup, which has to be clicked on to close.
While Collabora Online is converting the presentation, the first slide is not shown yet. Depending on the size of the presentation, the number of slides and objects inside, it can take from seconds up to a minute or more. Presentations with many embedded high quality images take longer to load.
Once the first slide is shown, you can click on the mouse button to move to the next slide. If there are animations with their respective animation options, it can be that a click will show the next animation, before you can click to enter the next slide.
Although you currently cannot insert or modify animations and transitions in Collabora Online, the fullscreen presentation does support the following transitions, animations and animation options.
Transitions: Fade In Cover Right Wheel Clockw, 4 Spoke Fade Smoothly Cover Up Wheel Clockw, 8 Spoke Fade Through Black Wipe Up Shape Plus Push Down Wipe Right shape Circle Push Left Wipe Left Checkerboard Down Push Right Wipe Down Checkerboard Across Push Up Wheel Clockw, 1 Spoke Cover Down Wheel Clockw, 2 Spoke Cover Left Wheel Clockw, 3 Spoke
Animation (Entrance): Appear Plus Fade In Checkboard Wheel Fade In and Zoom Circle Wipe Fly In Zoom
Animation (Emphasis): Change Fill color Darken Lighten Change Line color Desaturate
Animation (Exit): Disappear Plus Fade Out Checkboard Wheel Fade Out and Zoom Circle Wipe Fly Out Zoom
Animation options: Speed After Click With Previous Direction After Previous Paragraph by Paragraph
To exit a fullscreen presentation, simply hit the “ Esc ” key on the keyboard or use right-click → Exit full screen.
Slide selector menu button:
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4.2.7 Help
4.2.7.1 Keyboard shortcuts Collabora Online has lot’s of keyboard shortcuts. Take a look at this help menu and find out how you can work even faster.
See chapter 4.7 for the complete list of keyboard shortcuts for the Impress module of Collabora Online.
4.2.7.2 About Version information of Collabora Online.
As in the Writer module, chapter 2.2.7.1.
4.3 Toolbar The toolbar contains the most used options for daily editing. Toolbar buttons are dynamic, meaning that their state (on or off) depends on different factors.
From left to right:
4.3.1 Save As in the Writer module, chapter 2.3.1.
4.3.2 Undo As in the Writer module, chapter 2.3.2.
4.3.3 Redo As in the Writer module, chapter 2.3.3.
4.3.4 Slide layout Select the layout of the slide.
Blocks with no content as yet show the placeholders: “”“” Click to add Title or Click to add Text . If blocks already have content, they will be placed and styled according the selected layout.
You can choose between a number of common slide layouts.
4.3.5 Font select box As in the Writer module, chapter 2.3.6.
4.3.6 Font size select box As in the Writer module, chapter 2.3.7.
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4.3.7 Bold As in the Writer module, chapter 2.3.8.
4.3.8 Italic As in the Writer module, chapter 2.3.9.
4.3.9 Underline As in the Writer module, chapter 2.3.10.
4.3.10 Strikeout As in the Writer module, chapter 2.3.11.
4.3.11 Font color As in the Writer module, chapter 2.3.12.
4.3.12 Highlighting As in the Writer module, chapter 2.3.13.
4.3.13 Align left As in the Writer module, chapter 2.3.14.
4.3.14 Center horizontally As in the Writer module, chapter 2.3.15.
4.3.15 Align right As in the Writer module, chapter 2.3.16.
4.3.16 Justified As in the Writer module, chapter 2.3.17.
4.3.17 Bullets on/off As in the Writer module, chapter 2.3.18.
4.3.18 Numbering on/off As in the Writer module, chapter 2.3.19.
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4.3.19 Increase indent As in the Writer module, chapter 2.3.20.
4.3.20 Decrease indent As in the Writer module, chapter 2.3.21.
4.3.21 Insert table Insert a table in the current slide.
For more information, check out chapter 7 “” Tables .
4.3.22 Insert graphic You can insert images in a sheet using the insert image option. A browser popup will open, asking you to select an image to upload. When an image is uploaded, it’s inserted directly inside the current slide, floating on top of the content.
Please check chapter 6. Images in documents, to read more about how you can handle images inside documents.
Main menu: Insert → Image
4.3.23 Special character As in the Writer module, chapter 2.2.4.7.
Please check chapter 8 for more about special characters.
4.3.24 Close document Closes the document.
It’s not necessary to save before, because it automatically saves.
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4.4 Slide selector
4.4.1 Slide thumbnails On the left side of the Impress module of Collabora Online you find the slide selector, showing thumbnail of the slides in the presentation.
When a slide is being updated, the thumbnail in the slide selector automatically updates too.
You can use the scroll bar on the right of the slide selector to scroll down to see all slides.
Currently you cannot reorder the slides.
4.4.2 Slide selector menu At the bottom of the slide selector you can find four buttons:
• Fullscreen presentation For more information, check out chapter 4.2.6.4 “” Fullscreen presentation .
• Insert slide For more information, check out chapter 4.2.6.1 “” New slide .
• Duplicate slide For more information, check out chapter 4.2.6.2 “” Duplicate slide .
• Delete slide For more information, check out chapter 4.2.6.3 “” Delete slide .
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4.5 Editing in the active slide
4.5.1 Background By default the background of the slide is white. This color cannot be changed.
4.5.2 Slide elements A slide can have different elements, which can all be dragged around and resized.
4.5.2.1 Title and Text block
A selected block shows a blue border, with 8 handles to resize in different directions. To move a block around, click on the blue border and drag the block to the desired location in the current slide.
When you click on the text, the blue border disappears, and the cursor changes in to the text insertion cursor. You can continue inserting text or use the mouse to select text and format it.
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4.5.2.2 Images
When you insert an image it floats on top of the other content. Click and drag the image to move it around.
You can use the centered handles to resize the image, and ones on the corners to rotate. When you resize an image, you can deform it, with the exception of a rotated image – rotated images cannot be deformed and always stay in the same ratio.
4.5.2.3 Objects Although you currently cannot insert new objects, you can manage existing ones in a presentation. They can be resized, dragged around, copied and pasted, and written in to (if applicable).
4.5.3 Selecting text Cut copy and paste work similar to the Writer module, regarding normal vs internal cut, copy and paste. More info in chapter 2.4.4.
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4.5.4 Cut, copy and paste Cut copy and paste work similar to the Writer module, regarding normal vs internal cut, copy and paste, with one exception:
Pasting text directly in a slide, without having the mouse cursor placed in text, pastes the text in to a new text block, placed in the current slide on the top-left.
More info in chapter 2.4.5.
4.5.5 Index menu options The index menu is the menu that pops up when you hit the right mouse button. This menu is dynamic and the contents depend on the element that has been clicked on.
The Impress module of Collabora Online has the following index menus:
• On text (not selected text) or anywhere in the document:
◦ Internal Paste
More about this in chapter 2.4.5: “” Cut, copy and paste .
• On selected text
◦ Internal Cut
◦ Internal Copy
◦ Internal Paste
More about internal cut, copy and paste in chapter 2.4.5: “” Cut, copy and paste .
• Anywhere, with internal copied contents
◦ Internal Paste
• On an image
◦ Internal Cut
◦ Internal Copy
◦ Internal Paste
◦ Arrange
▪ Bring to front
▪ Forward One
▪ Back One
▪ Sent to Back
More about this in chapter 6: “” Images .
• On an object
◦ Internal Cut
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◦ Internal Copy
◦ Internal Paste
◦ Arrange
▪ Bring to front
▪ Forward One
▪ Back One
▪ Sent to Back
• On a table
◦ Internal Paste
4.6 Status bar The status bar is shown in the footer, and contains several useful options and features.
4.6.1 Searching in the active sheet Search for a string in the presentation. Searching starts automatically when content is inserted in the search box, and the document window automatically moves to the first cell found. Searching is not case-sensitive.
There are three buttons right next to the search box:
• Search backwards
• Search forwards
• Cancel the search (appears only when a text has been searched)
4.6.2 Number of slides In the status bar you can see the current slide you are at, and the total number of slides in the presentation.
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4.6.3 Number of users Collabora Online is made for collaborative editing, so you can see in a glimpse how many users are connected to the document.
For more information about this status bar feature, check out chapter 9.2 “” Collaborative editing .
4.6.4 Previous and next slide When there are multiple slides in the presentation, the Previous and Next slide buttons are activated.
• Previous slide
• Next slide
4.6.5 Zoom in and out At the right of the status bar, there is a set of buttons that allow you to zoom to 100%, zoom out and zoom in.
The current level of zoom is shown in this area.
The maximum zoom in is 619% and zoom out 19%. Text, charts, shapes and svg images will stay razor sharp, when zooming in, You will only see pixels appear at inserted images, such as jpg’s or png’s.
4.7 Shortcuts
4.7.1 General Keyboard Shortcuts Undo Ctrl + Z Redo Ctrl + Y Cut Ctrl + X Paste as unformatted text Ctrl + Alt + Shift + V Print (Download as PDF) Ctrl + P Display the Keyboard shortcuts help Ctrl + Shift + ? 4.7.2 Text formatting Bold Ctrl + B Italic Ctrl + I Underline Ctrl + U Strikethrough Ctrl + Alt + 5 Superscript Ctrl + Shift + P Subscript Ctrl + Shift + B Select All Ctrl + A 4.7.3 Paragraph formatting Align Center Ctrl + E
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Align Left Ctrl + L Align Right Ctrl + R Justify Ctrl + J Demote list item (list item has to be selected) Tab Promote list item (list item has to be selected) Shift + Tab 4.7.4 Text selection and navigation in a textbox Select All Ctrl + A Move cursor to the left Arrow Left Move cursor with selection to the left Shift + Arrow Left Go to beginning of a word Ctrl + Arrow Left Select to the left word by word Ctrl + Shift + Arrow Left Move cursor to the right Arrow Right Move cursor with selection to the right Shift + Arrow Right Go to start of the next word Ctrl + Arrow Right Select to the right word by word Ctrl + Shift + Arrow Right Move cursor up one line Arrow Up Select lines in upwards direction Shift + Arrow Up Move cursor to beginning of the previous paragraph Ctrl + Arrow Up Select to beginning of paragraph Ctrl + Shift + Arrow Up Move cursor down one line Arrow Down Select lines in downwards direction Shift + Arrow Down Move cursor to beginning of the next paragraph Ctrl + Arrow Down Select to end of paragraph Ctrl + Shift + Arrow Down Go to beginning of line Home Go and select to the beginning of a line Shift + Home Go to start of document Ctrl + Home Go and select text to start of textbox Ctrl + Shift + Home Go to end of line End Go and select to the end of a line Shift + End Go to end of document Ctrl + End Go and select text to end of textbox Ctrl + Shift + End 4.7.5 Slide / draw page keyboard shortcuts Escape current mode, i.e. from edit mode switch to object selection Esc mode, from object selection mode switch to view mode. Select objects in the order in which they were created Tab Select objects in the reverse order in which they were created Shift + Tab Move to next text object on slide / drawing page Ctrl + Enter Select all in slide / drawing page Ctrl + A
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5.1 Filetypes With Collabora Online you can edit: • Text documents • Spreadsheets • Presentations
All popular file formats can be imported, and exported.
For text documents: • doc • docx • odt • txt • rtf
For spreadsheets: • xls • xlsx • ods
For presentations: • ppt • pptx • odp
5.2 Documents and models All Office suites load document formats into an internal model, these are then serialized out again to files. One of the advantages of the Open Document Format (ODF) is that it uses a simplified model, thus having migrated to this format, it is easier to perfectly represent and exchange documents. Anyhow; here is a standard flow:
Load Edit Save
Import Internal DOC DOC Export Filter B A Model Filter
Drawing 1: Schema for all Office software's document use
This approach is used by both Microsoft Office and Collabora Online. There are several important things to notice here when reporting issues.
Loading and saving a document, even without editing, through Microsoft Office and GovOffice mutates the document – ie. Document B is not Document A. It passes through two sets of filter code
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– and this routinely alters the document structure. Microsoft Office ‘upgrades’ many features silently, and writes different document data, Collabora Office does similar things.
When providing an interoperability report it is important to provide the original ‘A’ document ie. the original document data, rather than a version that may have been loaded and saved either by Microsoft Office or Collabora Online. If we are instead provided with a document ‘B’ generated by Microsoft Office that has been cleaned up we may loose vital information that a document ‘A’ contains. In many cases a transit through a modern Microsoft Office can remove whatever quirks cause an import problem.
It is also important to note that neither import nor export filters are perfect, in some cases they preserve information which cannot be interpreted in the Internal Model, but in the case of advanced and/or uncommon features being embedded into documents, in some cases these can be lost on export. As such, Online implementations are encouraged to use versioning to preserve document originals.
5.3 Fonts Collabora Online comes with a long list of default incorporated fonts.
Collabora Online can show embedded fonts (fonts that are saved inside the document), but when a non-default font is not explicitly embedded, Collabora Online will replace it automatically with the most metrically similar font it has available. 6 Images
6.1 Image file types: You can upload most common image types, including jpg, png, gif, svg and bmp.
6.2 Copy and pasting: You can only copy & paste images within the same document, for example on another page, sheet or slide.
You can’t copy images from outside the document it to the document (you need to use the insert image option), and you can’t copy an image from Collabora Online in to other applications on your computer.
6.3 Resizing and dragging around: When you click on an image, you can see it’s selected. You can resize the image or drag it around. When you want to maintain the image ratio, use the corner handlers to resize the image.
You can drag images to different pages in a text document. You can drag it also inside table cells.
6.4 Image properties: When you right-click on an image, you can set different properties. The options that appear depend on what document you are editing:
6.4.1 Text documents • Anchor: The anchor functionality – allows you to control how the document is anchored around your image.
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• Wrap: The wrap functionality – allows you to control how the document is wrapped around your image.
• Arrange: The arrange functionality – allows you to control how the document is arranged around your image.
• Rotate: The rotate functionality – allows you to control how the document is rotated around your image.
6.4.2 Spreadsheets: • Anchor: The anchor functionality – allows you to control how the spreadsheet is anchored around your image.
• Arrange: The arrange functionality – allows you to control how the spreadsheet is arranged around your image.
6.4.3 Presentations: • Arrange: The anchor functionality – allows you to control how the presentation is anchored around your image.
83 Collabora Online User Manual 7 Tables You can insert tables in text documents and presentations.
7.1 Inserting a table To insert a table you need to use the toolbar button:
Toolbar button:
This opens a popup layer, that will help you to quickly create a table in the size that you need, with a maximum size of 10x10. If you need more rows or columns, you can insert rows or columns afterwards.
In a text document, the table will be placed at the location of the cursor. In a presentation however, it will be placed in the middle of the open slide, floating on to of the other content as an object.
4x4 table in a text document 4x4 table in a presentation
7.2 Modifying a table In the current version of Collabora you can do the following:
• Insert
You can insert rows and columns.
◦ Main menu: Tables → Insert → Rows before
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◦ Main menu: Tables → Insert → Rows after
◦ Main menu: Tables → Insert → Columns left
◦ Main menu: Tables → Insert → Columns right
• Delete
You can delete rows and columns.
◦ Main menu: Tables → Delete → Rows
◦ Main menu: Tables → Delete → Columns
• Merge cells
Merge the cells you have selected. Note: currently you cannot split cells.
• Resizing (text documents only)
You can resize rows and columns with the shortcut key: Alt + Arrow keys.
◦ Alt + Left
Decrease column width
◦ Alt + Right
Increase column width
◦ Alt + Up
Increase row height
◦ Alt + Down
Decrease row width
In writer you can use the index menu, when you click with the right mouse button on the table, to quickly insert, delete, and merge.
If a cell has content, you can select “” Optimal Column Width too in the index menu. This will increase or decrease the size of the column, according to its content.
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Styling of a table (as in, setting or changing background colors, borders etc), is currently not possible yet.
86 Special Characters 8 Special Characters You can use a special character popup, to select any special character that might exist in one of the fonts you can choose from.
Main menu: Insert → Special character...
Toolbar button:
The following popup shows:
The current font is automatically selected. To change font, use the “” Font Name selectbox. Different fonts may have different special characters, so if you can’t find the character you need, try to change the font.
By default the first Subset is selected. Some font include many subsets, like the example above, which whows the “”“” Noto Sans UI font, with an Arrow -only subset.
87 Collabora Online User Manual 9 Collaborative editing Collabora Online 2.1 includes multiple collaborative editing features, providing teams with the right tools to work together on documents, and increase productivity. Collaborative Editing is available for text documents, spreadsheets and presentations.
9.1 Share the file: To start with collaborative editing you first need to share a file with other users. How to do this depends on the software you use that has Collabora Online integrated, so please refer to their documentation.
Once the file is shared, the people with access to it can enter the same document at the same time and start with collaborative editing.
9.2 Collaborative editing: • Each user gets assigned a color. The cursor of each user will be shown in the assigned color. Note: you will see yourself always as a black cursor, although other will see you with a different color. • In the footer you can see how many users are connected. Click on the user button and you can see the names and the assigned colors. You will see yourself as “” You . ◦ Click on a name to go directly to the position of the cursor of that user. ◦ Collabora Online notifies you with a small notification in the footer when a new user enters or when a user leaves.
9.3 Comments When you insert a comment, a small window pops up, showing your name, the date, a text-only field and “”“” Save and Cancel buttons.
You can only insert plain unformatted text as a comment, with enters to create new lines.
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It is possible to paste copied content from the document (unformatted) with Ctrl-V, that has been copied with Ctrl-C.
9.3.1 Writer: • You can insert, modify, remove and reply to comments, which will be shown on the right. • When you click inside the document on text with a comment, this comment is highlighted. • When you click directly on a comment on the right, it shows you what text it applies to. • When you reply to a comment, the reply is shown directly below.
9.3.2 Calc: • You can insert one comment per cell. You can modify the comment afterwards or remove it. • When a cell has a comment, a red dot is shown. • Hover over the cell with a comment to see to comment. • To modify the comment you can: ◦ Hover over the comment and select “” Modify in the comment menu. ◦ Select the cell with comment and go in the main menu to: “ Insert ” → “ Comment ” ◦ Select the cell with comment and click on the comment icon in the toolbar.
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9.3.3 Impress: • You can insert, modify and remove comments on each slide. Comments are slide based. • When a slide has multiple comments, you can use the slide navigation buttons to switch between them.
90 Inactive document 10 Inactive document When Collabora Online detects that there hasn’t been any activity in the browser for a while, it puts the document in an “” Inactive state. The document is shown with a transparent grey overlay, with the message “” Inactive document – please click to resume editing .
To continue editing, click on the document and the layover and message disappear. Any changes that may have been made by other users – while collaboratively editing the document – are loaded instantly.
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