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Executive/Annual Meeting Residence Inn – Marriott – Ditchburn Ballroom Sunday, June 26, 2011 9:30 A.M

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Executive/Annual Meeting Residence Inn – Marriott – Ditchburn Ballroom Sunday, June 26, 2011 9:30 A.M ONTARIO CURLING ASSOCIATION 1400 Bayly St., Office Mall 2, #2B, Pickering, Ontario L1W 3R2 Phone: 905-831-1757 Toll Free: 1-877-668-2875 Fax: 905-831-1083 E-mail: [email protected] Executive/Annual Meeting Residence Inn – Marriott – Ditchburn Ballroom Sunday, June 26, 2011 9:30 a.m. AGENDA 1. Opening Remarks – Rob McKinlay 2. A Minute of Silence – Lori McFadden 3. Report of the Credentials Committee – Lori McFadden 4. Approval of Minutes – Sunday, June 27, 2010 5. Reports . Director of Women’s Competitions – Dale Curtis . Director of Youth Competitions – Lynn Anderson . Director of Men’s Competitions – Scott Shaw . on behalf of Director of Development – Rob McKinlay . Director of Finance – Carol Dietrich . Director of Rules Committee – Ian McGillis . Director of Publicity & Promotion – Joanne Pomalis 6. Report on the NCC & CCA Annual Meeting – Rob McKinlay/Jack Buttery 7. Report on the Ontario Curling Council Annual Meeting – Gord Gark 8. Greetings from the Canadian Curling Association – Jim Campbell 9. Report of the Nominating Committee – Lori McFadden 10. OCA Member Club Assistance Fund – Rob McKinlay 11. New Business 12. Presentations to Retiring Executives – Rob McKinlay 13. Presentations to Incoming Executive Members – Rob McKinlay 14. Presentation to Outgoing Past President – Rob McKinlay 15. President’s Remarks – Rob McKinlay 16. Presentation to Incoming President – Rob McKinlay 17. Incoming President’s Remarks – Jack Buttery 18. Presentation to Outgoing President – Jack Buttery 19. Termination ONTARIO CURLING ASSOCIATION 1400 Bayly St., Office Mall 2, #2B, Pickering, Ontario L1W 3R2 Phone: 905-831-1757 Toll Free: 1-877-668-2875 Fax: 905-831-1083 E-mail: [email protected] The meeting of the Executive Committee, and the Annual General Meeting were called to order at 9:30 a.m. on Sunday, June 27, 2010 at the Best Western Cairn Croft Hotel, in Niagara Falls, ON. PRESENT Executive: Lori McFadden Don Marsh – Zone 1 Gail Todd Rick Clift Linda Lott – Zone 4 Jake Higgs Rob McKinlay Grant Allman – Zone 5 Jack Buttery Lynn Anderson – Zone 7 Joan O’Leary Graham MacEachern - Zone 8 Gord Gark Colin Sinclair – Zone 9 Scott Shaw Laurie Williams – Zone 10 Dale Curtis Dave Gowan – Zone 11 Ian McGillis Bryan Hawkins – Zone 12 Pat Reid Doug McNulty - Zone 13 Joanne Pomalis Carol Dietrich – Zone 14 Frank Willoughby – Zone 16 Staff: Doug Bakes Terri Collicott Margaret Butler Executive Director Bookkeeper-Secretary Dave Hutchison Angela Smith Tom Ward Other Guests: Karen Kavanaugh John Norton Dave Reid Bonnie MacEachern Rev. Doug McKenzie Joni Bakes Kathy Ryan Bryan Wilson Bill McFadden Michele Gower Carroll Wilson John McCrae Jim Campbell Ronnie Carter Eleanor McCrae Richard Dobbs Suzanne Campbell Hal Dietrich Barb Dobbs Jim Waite REGRETS Matt Hone – Zone 2 Donna Morrison – Zone 6 David Chesworth – Zone 3 Jim Elliott – Zone 15 1 OPENING REMARKS Lori McFadden welcomed everyone to the 2010 Annual General Meeting of the Ontario Curling Association. She welcomed special guests, Jim Waite (High Performance Coach), Jim Campbell (CCA Representative), John McCrae, Michele Gower, Kathy Ryan (OCA Past Presidents). Lori then asked Reverend Doug McKenzie for a few opening remarks. Jim Waite announced that a coaching seminar will be held on Saturday, August 21 in conjunction with the High Performance Camp. The cost will be $70.00 plus taxes to attend and 40 people will be attending. A MINUTE OF SILENCE Rick Clift asked everyone in attendance to stand and observe a moment of silence for fellow curlers, friends and others that passed away since our last Annual Meeting including: Gladys Monaham Don MacAlpine Ralph Padgett Phil Hodgins Clay Graves Lorne Kuntz Leslie Farris George Parkes Gordon Stubberfield Madeleine Naeyaert Donald Layfield Ruth Stotesbury Catherine Carroll Jean Zehr Rita Reitzel Muriel Vines Harry Bobbie Bob Turner Kirsty MacLeod Dave Matthews George Gallagher Jim Gannon Frank Dayus Robert Haliburton Dave Edgell Brian Haigh Betty Fronst REPORT FROM CREDENTIALS COMMITTEE Rick Clift reported that there were 25 voting members and present at the Annual General Meeting being held today on the 27th of June, 2010, plus an additional 20 guests and 6 staff for a total of 51 people in attendance. APPROVAL OF MINUTES A motion was made to approve the minutes of the June 28, 2009, Annual General Meeting as circulated. Moved by: Colin Sinclair Seconded by: Rick Clift CARRIED 2 REPORTS Director of Women’s Competitions In her role as Director of Women’s Competitions, Dale Curtis highlighted the following items: Number of entries still going down Building process for next 4 years is beginning Many clubs have held open houses since Olympics Dominion competitions now provide stepping stone into competitions Thank-you extended to provincial host clubs as well as clubs that host zones & regions It is important to encourage all levels of curlers to participate Thank-you to the OCA staff A motion was made that the Director of Women’s Competitions report be accepted as submitted. Moved by: Dale Curtis Seconded by: Scott Shaw CARRIED Director of Youth Competitions In her role as Director of Youth Competitions, Joan O’Leary highlighted the following items: Stellar year for youth curling – both Ontario teams won gold at nationals and bronze and silver at worlds Bantam teams were very successful Youth Fairfield Marriott or Best Western may be of interest to this group Thank-you to OCA staff A motion was made that the Director of Youth Competitions report be accepted as submitted. Moved by: Joan O’Leary Seconded by: Graham MacEachern CARRIED Joan also reported on the Gore competition that was hosted by the St. Thomas Curling Club. She noted that the 2011 event will be held at the Huntley C.C. and that the 2012 event is scheduled for region 3. A motion was made that the Gore Report be accepted as submitted by Paul Raymond. Moved by: Joan O’Leary Seconded by: Gail Todd CARRIED 3 Director of Men’s Competitions In his role as Director of Men’s Competitions, Scott Shaw highlighted the following items: Men’s Dominion Club Championship was well attended with 96 entries Masters entries at an all time low More entries must be generated Overall it was a successful year – Napanee held a very successful Men’s competition Thank-you to all those who helped and supported him in his first year on the Board Thank-you to OCA staff. A motion was made to approve the report of the Director of Men’s Competitions as written. Moved by: Scott Shaw Seconded by: Jack Buttery CARRIED Director of Development In her role as Director Development, Pat Reid highlighted the following items: Technical support staff has done a great job this past year – thanks to Linda Corcoran for all her work Thanks to Doug for ongoing negotiations with sponsors Website is informative and thanks to Margaret for a job well done Appreciation to all members of ice team Regional symposium in conjunction with CCA was very well received Big boost was received from the Olympics Thanks to all the members of OCA staff and zone reps It has been very rewarding volunteering and working with the OCA Board A motion was made to accept the Director of Development Report as written. Moved by: Pat Reid Seconded by: Don Marsh CARRIED Director of Finance Report Rob welcomed everyone and reported on the audited financial statements for the Ontario Curling Association for the year ending May 31, 2010. He began by reading the Auditor’s report to year end May 31, 2010. Rob highlighted a few items: 2010 was essentially a break-even year Member Club Assistance Fund is available for all member clubs – currently there is $600,000 in the fund $360,000 is sitting in the Marketing & Promotion & Future Development Fund accounts Budget forecast was for an excess of revenue of $4000.00 4 Membership Fees down 2% Sponsorship down due to lack of Men’s sponsor Interest down due to interest rates Merchandise Sales up due to Dominion purchases Competition Travel up due to Hearts being held in the north this year Contract services down as there was no agency commission for Men’s Accommodations were down as last year Men’s & Youth events had higher hotel rates Contract services for Programs were up due to first full year of High performance payments Promotion down this year as there was no executive clothing expense Accommodations – Business of Curling increased this expense this year Office & Admin. – amortization higher due to new vehicle Sundry – should be struck from report Rob indicated that the OCA still remains in a very healthy financial position. He gave a special thanks to Doug Bakes & Terri Collicott. A motion was made to approve the financial statements for the year ending May 31, 2010. Moved by: Rob McKinlay Seconded by: Ian McGillis CARRIED A motion was made for the reappointment of PriceWaterhouseCooper, LLP, for the ensuing year. Moved by: Rob McKinlay Seconded by: Colin Sinclair CARRIED Report from the MCAF Committee Pat Reid highlighted Larry Snow’s previously submitted report. A motion was made to accept the Report of the MCAF committee. Moved by: Pat Reid Seconded by: Joan O’Leary CARRIED Report from the Director of Rules Committee The OCA held its annual Rules Committee meeting on Saturday, May 29, 2010, to review the suggestions and ideas that were submitted in writing to the OCA office this past season. Ian McGillis highlighted the following changes and amendments to his report: Pg. 1 (c) the statement “in the same Competition” has been removed which mirrors the motion brought forward by the CCA in 1994. Pg. 5 – A chart will be added for the 2011-12 season under Provincial requirements - that for all events the coach must be a certified Competition Coach 5 Pg.
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