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37. Table Office 37. TABLE OFFICE 37.1. Main Responsibilities: Table Office is primarily concerned with the day-to-day business of the House. The main subjects dealt with in the Section during the year 2013 were: — 1. Preparation of List of Business. 2. Laying of Papers on the Table of the House. 3. Statements by Ministers. 4. Parliamentary Bulletin Part-I. 5. Co-ordination work relating to issue of Parliamentary Bulletin Part-II. 6. Business Advisory Committee. 7. Preparation of daily Memorandum of Business for the Hon'ble Chairman, Hon'ble Deputy Chairman, Secretary-General and other Officers at the Table. 8. Preparation of a Statement showing names of Office-bearers of various Parties/ Groups. 9. Statement showing Party-position in the Rajya Sabha. 10. Preparation of Alphabetical List of Members of the Rajya Sabha. 11. Allocation of seats to Members in the Chamber. 12. Oath/Affirmation by Members. 13. Divisions in the House. 14. Roll of Members. 15. Resignation by Members, vacation of seats and filling up of casual vacancies. 16. Disqualification of Member under the Prevention of Corruption Act,1988 17. Expulsion of Members 18. Withdrawal of Members 19. Obituary references 20. References by the Chair on important national and international events. 21. Felicitations by the Chair 22. Preparation and issue of the publication entitled “List of Members of Rajya Sabha” showing, inter alia, permanent and Delhi Addresses and Telephone Numbers of the Members of Rajya Sabha. 23. Issue of Membership Certificate to the ex-Members to enable them to avail pension, CGHS facility, etc. 24. Biennial/Bye-elections to the Rajya Sabha. 25. Issue of congratulatory letters to the newly elected/ re-elected Members. 26. Good wishes to retiring Members 27. Announcements by the Chairman 28. Reconstitution of Panel of Vice-Chairmen, Rajya Sabha. 29. Preparation and issue of the publication entitled “Resume' of the Business transacted by the Rajya Sabha” after each of its Session. 30. Maintenance of Minutes Book of the Proceedings of the House. 31. Maintenance of Roll of Members and Member’s Index Cards. 32. Maintenance of Register of Obituary References/References made in the House. 33. Maintenance of Register of Form-III and Form-IV of Members, as per Rule 4 and Rule 5 (1) of the Members of Rajya Sabha (Disqualification on Ground of Defection) Rules, 1985. 34. Maintenance/updation of Precedents Register and updation of the Precedents Management System on the Rajya Sabha Website. 35. Data feeding of Members/ex-Members’ information in MIS Software. 36. Preparation of Statements showing the "Statistical Information" and "Highlights of the work - At a Glance" transacted during each Session. 37. Preparation of various Statistical statements from 1952 onwards for inclusion in the proposed publication entitled “Rajya Sabha – Statistical information” 38. Newsletter from the Secretary-General, Rajya 39. Digitization of old records/files 40. Updation of Chapters pertaining to the Section for the publication entitled “Rajya Sabha at Work” 41. Cases dealt with under the Right to Information Act, 2005. 237 42. Absence of Ministers during Session of Rajya Sabha 43. Updation of information related to Table Office on the Rajya Sabha Website. 44. Review and Weeding out of old files/records including Presidential/Vice-Presidential Elections and ‘Memorandum of Business’ folders. 45. Updation of information concerning Members of Rajya Sabha through “Officers/Section Login” system. 37.2. Sessions of the Rajya Sabha: There were three Sessions of the Rajya Sabha during the year 2013 i.e., 228th , 229th and 230 th (Part-I) Session. Details regarding duration, etc. of these are given below:— Session Date of Date of Total No. of days with late Actual hours Commencement termination No. of sittings of sitting Sittings (excluding lunch break) Hrs. Mts. Days Hrs. Mts. 228th 21.02.2013 08.05.2013 32 10 13 — 26 82 — 58 229th 05.08.2013 07.09.2013 21 14 30 — 32 99 — 14 230 th 05.12.2013 18.12.2013 10 01 01 — 01 11 — 27 (Part-I) 37.3. Obituary References : 34 Obituary References [16 in 228th and 9 each in 229th and 230 th (Part-I) Session] in respect of the sitting/ex-Members of Rajya Sabha and important national and inter-national personalities were prepared and made in the House. 37.4. References by the Chairman: 36 References [16 in 228th , 9 in 229th and 11 in 230 th (Part-I) Session] on different subjects were prepared and made in the House. 37.5. Felicitations by the Chair: The Chair offered felicitations to Indian sportspersons for winning various International Championships/Trophies in different fields of sports activities during the 229 th Session. The Chair also offered felicitations to Shri Sachin Ramesh Tendulkar, Nominated Member on being conferred the Bharat Ratna during the first part of the 230 th Session. 37.6. Retirement of Members: In accordance with the provisions of clause (1) of article 83 of the Constitution, 9 Members (Assam-2, Tamil Nadu-6 and Nominated-1) of the Rajya Sabha retired on the completion of their term of office during the year 2013. Parliamentary Bulletins Part-II showing the names of Members of Rajya Sabha retiring on the expiration of their term of office during the year were issued on the 4th March and 29 th April, 2013 for information of Members. 37.7. Biennial Elections to the Rajya Sabha: The Notifications issued by the Ministry of Law and Justice (Legislative Department) in connection with the biennial elections to the Rajya Sabha and programme of elections received from the Election Commission of India were reproduced in Parliamentary Bulletin Part-II for information of Members. In the biennial elections held during the year 2013, 8 Members (Assam-2 and Tamil Nadu-6) were elected/re-elected to the Rajya Sabha. All these Members made and subscribed oath/affirmation and entries relating to their elections were made in the Register. 37.8. Bye-elections to the Rajya Sabha: 6 Members namely, Shrimati Rajani Patil (Maharashtra), Shri K. C. Tyagi (Bihar), Shrimati Wansuk Syiem (Meghalaya), Shri B. K. Hariprasad (Karnataka), Shri Pramod Tiwari and Shrimati Kanak Lata Singh (Uttar Pradesh) were elected to the Rajya Sabha in the bye-elections held to fill the casual vacancies. All these Members made and subscribed oath/affirmation and entries relating to their elections were made in the Register. 238 37.9. Congratulations to newly elected/re-elected Members: Congratulatory letters were issued to all newly elected/re-elected Members, after receiving their declaration of results from the Returning Officers of the concerned State. 37.10. Vacation of Seats: 1. Death: One seat became vacant due to the demise of a sitting Member, namely, Shri Mohan Singh (Uttar Pradesh) and entry relating thereto was made in the register. A copy of the Notification was also sent to the Election Commission of India for necessary action. 2. Resignation: Five seats became vacant due to resignation by Members, namely , Shri Upendra Kushwaha (Bihar), Shri Thomas Sangma (Meghalaya), Shri Anil H. Lad (Karnataka), Shri Nandamuri Harikrishna (Andhra Pradesh) and Shrimati Maya Singh (Madhya Pradesh) and necessary entries relating thereto were made in the register. A copy each of the Notifications were also sent to the Election Commission of India for necessary action. 3. Disqualification: Consequent upon his conviction under section 120B read with sections 420 and 468 of the Indian Penal Code (45 of 1860) and sub-section (2) of section 13 read with clause (d) of sub-section (1) of section 13 of the Prevention of Corruption Act, 1988 (49 of 1988) by the Special Judge, CBI-03 (PC Act), Tis Hazari, Delhi, Shri Rasheed Masood, Member representing the State of Uttar Pradesh was disqualified for being a Member of the Rajya Sabha from the date of his conviction i.e., 19 th September, 2013 and accordingly, his seat became vacant in the Rajya Sabha from that date, in terms of the Section 8 of the Representation of the People Act, 1951 (43 of 1951) read with sub-clause (e) of clause (1) of article 102 of the Constitution. Necessary entry in this regard was made in the register and a copy of Notification was also sent to the Election Commission of India for necessary action. 37.11. Expulsion of Members: Shri Pyarimohan Mohapatra and Shri Ram Jethmalani, Members belonging to Biju Janata Dal and Bharatiya Janata Party respectively in the Rajya Sabha were expelled from their respective parties and shown as ‘Members without party-affiliation’ under the category ‘Independents and Others’ in the records. 37.12. Withdrawal of Members: The Chair, under rule 255 directed Shri Y. S. Chowdary and Shri C. M. Ramesh, Members, who entered the 'Well' of the House and wilfully obstructed the proceedings while protesting against the reported formation of the State of Telangana, to withdraw from the House, on 26 th & 27 th August and 2 nd September, 2013 and thereafter, both the Members withdrew from the House on those days. 37.13. Panel of Vice-Chairmen: The Chairman, Rajya Sabha reconstituted the Panel of Vice- Chairmen on 25 th July, 2013 comprising the following Members:- 1. Shri Shanta Kumar 2. Shri Prasanta Chatterjee 3. Dr. Mahendra Prasad 4. Smt. Renuka Chowdhury 5. Shri Bhubaneswar Kalita 6. Shri Devender Goud T. The Members were informed of their nominations and a para regarding reconstitution was published in Part-II Bulletin dated 25th July, 2013. The announcement regarding reconstitution of Panel of Vice-Chairmen was made by the Deputy Chairman on 5th August, 2013 in the Rajya Sabha. 239 37.14. List of Business: 196 Lists of Business, Papers to be Laid on the Table etc. as detailed below were issued in connection with the Sessions of the Rajya Sabha during the year:- Session Papers to be Laid Main List of Revised List of Supplementary List of on the Table Business Business Business 228th 30 34 24 11 229th 18 22 15 12 230 th 09 12 07 02 (Part-I) The final CRC versions of Lists of Business and Lists of Papers to be Laid on the Table are now placed directly on internet by the Section itself w.e.f.
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