Powerschool Basics Quick Reference Card
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PowerSchool Basics Quick Reference Card PowerSchool Basics Use the main menu on the left to navigate and use PowerSchool’s functions, reports, student information, and much more. Learn the basics of PowerSchool, including signing in, basic The main part of the Start Page, beneath the navigation toolbar navigation, searching for student records, working with individual and to the right of the main menu, contains the search field for student records, and using group functions. students, staff, and student contacts. Under What’s New, click Read More to read the latest features added to PowerSchool. Sign In and Basic Navigation In the address bar of the browser, type the URL of the server, plus Searches the extension that matches your level of access to PowerSchool: On the Start Page, use the built-in shortcuts to browse for students • Administrators: http://[yourserver]/admin by the first letter of their last names, their grade levels, or by their genders. Enter a last name or student number to find a student's • Teachers: http://[yourserver]/teachers record. • Substitutes: http://[yourserver]/subs • Parent/Student: http://[yourserver] Search Commands Besides the built-in shortcuts to searching for students by grade When you navigate to the parent/student URL, /public is level, first letter of last name, or gender, search for student added by default. records using fields, comparator symbols, and text to locate the student or students based on matching attributes. Start Page When you create a search command, it consists of three parts: Familiarize yourself with the Start Page as it's the launching point [Field name] [Comparator] [What you’re looking for] whenever you log in to PowerSchool. first_name = James The header section includes the PowerSchool logo, the “Welcome, [username]” greeting, and two links: one for the Help page and In the search area of the Start Page, click View Field List to see a one for signing out. The PowerSchool logo appears at the top of list of student field names. Use comparator symbols in search most pages in PowerSchool. Click the logo to return to the Start commands to compare a value to what you’re looking for. Page. Symbol Means Does Example The navigation toolbar includes the School menu, the Term menu, the breadcrumb navigation path, the Notifications icon, the Report = Equals Finds exact match First_name=cody Queue icon, and the Printer icon. < Less than Finds all matches Grade_level<11 less than the Copyright © 2018 PowerSchool Group, LLC or its affiliates. All rights reserved. 1 PowerSchool Basics Symbol Means Does Example Symbol Means Does Example number you enter # Does not When used as a Football# equal search command, > Greater Finds all matches Grade_level>3 Returns all returns all than greater than the students who matching results number you enter have the Football check box <= Less than Finds all matches Grade_level<=10 selected or equal less than or equal Football#1 to to the number When used as a you enter comparator, finds Returns all everything that students who Greater Finds all matches Grade_level>=4 >= doesn’t match don’t have the than or greater than or what you entered Football check equal to equal to the box selected number you enter Contains Value is Finds all matches Street contains in One of Finds all matches Last_name in contained where what maple smith,jones these that contain one in the you’re looking for values is of the items you field is anywhere in the present in entered field the field !contain Value is Excludes matches Street !contain last_name=@ski @ Wildcard Fills in unknown not to what you typed maple information in the Finds any student contained search whose last name in the ends with “ski,” field such as Kowalski Other commands can be added to a search to look for student status information. Command Use alert_medical# For students with medical alerts /enroll_status=-1 For preregistered students enroll_status=0 For active students only Copyright © 2018 PowerSchool Group, LLC or its affiliates. All rights reserved. 2 PowerSchool Basics Command Use 4. Press Enter /enroll_status#0 For any student who isn’t active You should have two different groups of students in the results area. /enroll_status=1 For inactive students only 5. Click Within to find the students who are listed in both the /enroll_status=2 For transferred-out students current selection and the search results, and make those students the current selection /enroll_status=3 For graduated students 6. Click Add to add the football players to the current selection /enroll_status=4 For historical grades imported for students of students who were never active in the PowerSchool 7. Click Subtract to find the students who are listed in both application areas, and remove them from the current selection mother contains - For mothers who have hyphenated names 8. Click Set to make the football players the current selection and replace the original current selection Compound Searches Selections by Hand Use a compound search to combine two or more searches into one Once you’ve selected a group of students, select individual and perform multiple searches simultaneously. Separate the search students for a more defined sub-group. commands with a semicolon (;), which means “and.” 1. Below the current selection, click Select By Hand Example: grade_level=9;street contains Maple 2. Clear the Student column header check box Advanced Searches and Current Selection 3. Select the students you want in the group Use the Advanced search options to refine, add, or subtract from 4. Click Update Selection the search results. When you check Advanced on the Start Page, you separate the search results from the current selection. You are The students you selected are now the current selection. verifying that the search worked before making the students the current selection. Stored Searches 1. On the Start Page, select a grade level Create a stored search when you know you’re going to run the 2. Check Advanced same set of search commands routinely. 3. In the search field, delete the search command and enter 1. On the Start Page, click Stored Searches football# 2. Click New 3. Give the search a descriptive name Copyright © 2018 PowerSchool Group, LLC or its affiliates. All rights reserved. 3 PowerSchool Basics 4. In the Search instructions box, enter the search commands Search Code Does Example For compound searches, enter one command per line. *not_enrolled_in Finds students *not_enrolled_in =SOC1200 5. Click Submit who are currently not 6. Click Run Search to verify that you entered the search enrolled in the correctly specified course *has_completed_ Finds students *has_completed_ Search Codes course who have at course=SOC1200 least one Use search codes in the first part of a search command. Place a historical grade search code in the same position as a PowerSchool field. Also, on entry for the the Start Page, click View Field List and scroll to the bottom of specified course the field list to see a list of the available search codes. *has_not_ Finds students *has_not_completed= who do not have SOC1200 Search Code Does Example completed any historical *birthday Finds students *birthday=today grade entries for whose birthdays *birthday=4/1 the specified are today, on a course *birthday>=4/1; certain date, or *cumulative_ Finds students *cumulative_credit_ *birthday<=4/30 in a specific with the hours=12 credit_hours *cumulative_credit_ range specified number hours<15 *as_of=8/31/2017 of credit hours *as_of Finds students *cumulative_credit_ who were active hours>5 on the specified *number_of_ Finds students *number_of_classes= date who are 5 *not_enrolled_in_ classes *not_enrolled_in_ Finds students currently *number_of_classes< period=4 period who are not enrolled in the 5 enrolled in a specified number *number_of_classes> course for the of classes 5 specified period *number_of_classes# *enrolled_in Finds students *enrolled_in= 6 SOC1200 who are *attendance_ Finds students *attendance_points> currently *enrolled_in= who have the 9 points enrolled in a SOC1200.4 specified number specified course *attendance_points of attendance (S1)>9 and section points in any *attendance course, during a _points(8/28/17, Copyright © 2018 PowerSchool Group, LLC or its affiliates. All rights reserved. 4 PowerSchool Basics Search Code Does Example Enable Smart Search at the District Level specified term, 12/20/17)>9 You must enable Smart Search at the district level first, before you or between a can use the Smart Search feature. specified range 1. On the Start Page, switch to the district office of dates 2. Click District *hours_requested Finds students *hours_requested<6 who have course *hours_requested>8 3. Click Miscellaneous requests for the *hours_requested=10 4. Check Enable Smart Search specified number of credit hours 5. Click Submit *special_program Finds students *special_program= who are enrolled resource Enable Smart Search at the School Level in the specified Once enabled at the district level, you must enable Smart Search special program for each user. The security settings may affect your ability to *fee.fee_balance Finds students *fee.fee_balance>0 enable the feature or the entry choices for the field. Contact your who owe money PowerSchool administrator for more information. on their student fee accounts 1. On the school Start Page, click Personalize *secondarystudent Finds students *secondarystudents= 2. Click Interface all s who are 3. Check Enable Smart Search scheduled in classes at your 4. Check Include Inactive Student/Staff Results (optional) school but attend 5. Click Submit another school in the district More Search Options Smart Search The Start Page contains more options to find students and other users. Smart Search is an auto-completion feature that works with the search field. Once enabled, as you type in the search field, you will You’ve explored the links on the Students tab but use the Staff tab see a suggestion menu below the field relating to possible student to find teachers and staff members at the school.