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Utah Education Telehealth Network Board Meeting Minutes

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Utah Education Telehealth Network Board Meeting Minutes UTAH EDUCATION TELEHEALTH NETWORK BOARD MEETING MINUTES August 21, 2015, 9:00 AM Dolores Dore Eccles Broadcast Center and IVC IN ATTENDANCE: Sydnee Dickson, Steve Hess, Gary Koeven, Tad Morley, Donna Morris, Cindy Nagasawa-Cruz, Tami Pyfer, Scott Snelson, Robert Wagner, Ray Walker, Doug Wright. Advisory Council: Rick Gaisford. UETN Staff: Jeff Egly, Rich Finlinson, Troy Jessup, Karen Krier, Lisa Kuhn, Jim Stewart, Ray Timothy Louie Valles. Welcome and Introductions Ray Walker welcomed everyone to the August UETN Board Meeting. Tab 1.1 Minutes from the Previous Meeting Minutes from the July 17 meeting were published and presented for approval. The following revision was noted in reference to the updated version: take to Legal and bring back for approval. A motion was made and seconded to approve the minutes as amended. MOTION CARRIED. Tab 2.1 Executive Director’s Report Ray Timothy presented information on the following topics: Digital Teaching and Learning (DTL) Initiative: Work with consultants continues to move forward. Responses have been received for the two RFP’s UETN has out. The RFP for Technology Inventory received six responses. The RFP for the Engineering Study received two responses. KUEN/KUED: The FCC wants to realign spectrum, repack and resell. An auction will be held to sell any spectrum that becomes available through this process. Important that local channels maintain a side-by-side realignment. UETN is collaborating with Vegas PBS, KUED and the Utah College of Applied Technology to provide additional opportunities for course work. The ATC’s are excited for the additional content that will be available. Tab 2.2 Report from Advisory Councils In the August 6 UTN Advisory Council meeting, Ray Timothy reported on council membership openings, as well as, the Medicaid Telehealth grant. In conjunction with this grant, UTN is helping identify equipment to better assist with deployment. Rick Gaisford reviewed discussion points regarding the DLT initiative. Common Sense Education has been contracted and is working to put together a framework for various groups trying to bring everything into a singular document. Vision, purpose, guiding principles, state responsibility, procurement, security, LEA processes, professional learning, technical support plan criteria, change management/leadership, cost proposal and metrics of success are considerations to be addressed. Metrics of success will be a major challenge. Tab 3.1 Advisory Council Membership UEN Advisory Council Open positions: Jeremy Ferkin of CenturyLink identified as a potential replacement for Eric Isom. Candidates for two other Advisory Council positions in the Research and Private sectors were suggested as follows: Private – Kelly Flanagan: Professor, Vice President of Information Technology and CIO at BYU. Research – Thomas Cheatham: Professor of Medicinal Chemistry and Director of the Center for High Performance Computing at the University of Utah. Advisory Council members whose terms expired the end of June will also be contacted to check if they wish to continue. A motion was made and seconded to approve those already contacted and extending invitations to others. MOTION CARRIED ACTION: Ray Timothy will make contacts. UTN Advisory Council A motion was made and seconded to approve the UTN Advisory council membership as presented, recognizing the “At Large” position is yet to be filled. MOTION CARRIED. Tab 3.2 Administrative Support Memo – Amended and Updated Memorandum of Understanding The Board was comfortable with the wording associated with the hiring and firing of the UETN Executive Director, as well as, the University of Utah’s ability to terminate the Executive Director’s employment. This was further clarified as violations of the University’s guidelines and/or policies as the University could be deemed liable and would need power with the Board to take action. A motion was made and seconded with one opposed to present the Amended and Restated MOU to the Attorney General’s office for review and approval prior to final Board approval. MOTION CARRIED Tab 4.1 Legislative Request and Documents The Draft UETN Funding Request for FY 2017 was reviewed by the Board with suggestions being given. The two priorities are Ongoing Funding for Statewide Growth and One-time Equipment Replacement. The goal is to have a one sheet overview with supporting documentation in a separate packet. The dollar amount of the request is still being calculated and will be updated when completed. Board members were encouraged to set up meetings with their local legislators and include Ray Timothy in those meeting as the legislative process nears. Donna Morris informed the Board that the Pioneer Library Advisory Group is considering updating the name of the Pioneer Library as the connotation of “pioneer” does not clearly denote technology. Tab 4.2 Strategic Plan Discussion was held regarding the Strategic Plan and format. Additional consolidation to emphasize top priorities. With external and internal audiences, should there be two documents? ACTION: Ray T will work with Rich Finlinson. Tab 4.3 IVC-Collaborative Communications An IVC overview was presented highlighting the growth and expansion of meetings and classes utilizing IVC including the associated impacts on budget sustainability and the demand on UEN resources. 5.1 Next Meeting The next UETN Board meeting is September 18, 2015 at 9:00 AM. A motion was made and seconded to adjourn the August Meeting. MOTION CARRIED Minutes submitted by: Linda Lane .
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