City of Waco, Texas

Request for Proposal RFP No. 2016 - 020 Exhibit Development for Texas Ranger Hall of Fame and Museum

Issue Date: February 11, 2016 Closing Date & Time: March 10, 2016 at 2:00 p.m. Opening Date & Time: March 10, 2016, at 2:01 p.m.

RFP Opening Location: Purchasing Services Office, 1415 N. 4th Street, Waco, Texas

For Information Contact: Victor Venegas, Purchasing Services, 254-750-8098

Pre-submittal Meeting Location: Texas Ranger Education Center (Behind the Texas Ranger Hall of Fame and Museum) 100 Texas Ranger Trail Waco, TX 76706 On February 24, 2016 at 2:00 PM

Purchasing Services Post Office Box 2570 Waco, Texas 76702-2570 Telephone 254 / 750-8060 Fax 254 / 750-8063 www.waco-texas.com City of Waco, Texas Request for Bids/Proposals/Qualifications RFB No. 2016 - 020 Exhibit Development for Texas Ranger Hall of Fame and Museum

REGISTER INTEREST You have received a copy of the above described Request document. If you would like to register your interest in this project so that you will receive any future notices or addenda concerning the project, please fill in the information requested below and fax this page to 254-750-8063. You may also scan this page and email to: [email protected].

Company/Firm:

Name of Contact Person(s):

Email(s):

Telephone 1: ______Telephone 2:______

Fax: Other:

Mailing Address:

It is your responsibility to complete and return this form to the City. Failure to do so will result in your not receiving notices and addenda related to this project from the City of Waco. Notices and addenda are posted on the City’s website and can be accessed at: http://www.waco-texas.com/purchasing-rules.asp.

City of Waco Purchasing Services Post Office Box 2570 Waco, Texas 76702-2570 Telephone 254 / 750-8060 Fax 254 / 750-8063 www.waco-texas.com

REQUEST FOR COMPETITIVE SEALED PROPOSALS

Notice is hereby given that proposals will be received by the City of Waco for RFP No 2016 – 020 for Exhibit Development for Texas Ranger Hall of Fame and Museum. Interested parties should submit their proposals to:

Via U.S. Mail (not delivery): Via Delivery Services/Personal Delivery: City of Waco Purchasing Services City of Waco Purchasing Services Attn: Victor Venegas, Attn: Victor Venegas, Buyer/Purchasing Agent Buyer/Purchasing Agent 1415 North 4th Street P.O. Box 2570 Waco, Texas 76707 Waco, Texas 76702-2570 Note: US Mail does NOT deliver to this street address

All submittals shall be sent to the attention of the Buyer/Purchasing Agent in a sealed envelope that is marked on the outside as follows: “RFP 2016-020 Exhibit Development for Texas Ranger Hall of Fame and Museum” Proposals will be received until 2:00 p.m. (Central Time) on March 10, 2016. Vendors accept all risk of late delivery of mailed proposals regardless of instance or fault. A response submitted or postmarked after the submission deadline will not be considered and may be returned unopened to the submitter. The City will NOT accept a response submitted by facsimile transmission (fax) or by electronic mail (email). A digital version of the RFP documents can be obtained from the City of Waco website at: www.waco-texas.com/bids.asp. Reservations by City: The City of Waco reserves the right to reject any and all submittals. This issuance of this RFP does not obligate the City to contract for expressed or implied services. The City of Waco will not reimburse vendors for any costs incurred during the preparation or submittal of proposals and/or bids. Furthermore, the City expressly reserves the right to: • Waive any defect, irregularity, or informality in any submittal or RFP procedure; • Extend the RFP closing time and date; • Reissue this RFP in a different form or context; • Procure any item by other allowable means; • Waive minor deviations from specifications, conditions, terms, or provisions of the RFP, if it is determined that waiver of the minor deviations improves or enhances the City’s business interests under the RFP; and/or • Extend any contract when most advantageous to the City, as set forth in this RFP.

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Table of Contents

Register Interest Form (to receive notices and addenda) Request for Competitive Sealed Proposals

I. General Information A. Introduction B. Definitions

II. Requested Services A. Scope of Services B. Minimum Requirements C. Duration of Service

III. Submission A. Preliminary Schedule B. RFP Contact C. Requirements D. Completeness of Submission E. Response Date and Location F. Modification or Withdrawal G. Proposal Validity Period H. Vendor’s Cost to Develop Proposal

IV. RFP Procedures A. Evaluation Process B. Vendor Presentation (if applicable) C. Evaluation Criteria D. Final Selection E. Contract Award and Execution

V. Terms and Conditions A. Applicable Laws and Venue B. Conflict of Interest C. Gratuities D. Unfunded Liability E. Advance Payments F. Gift of Public Property G. Procurement Laws H. Limitation of Liability I. Attorney’s Fees; Legal Costs J. Insurance K. Indemnification L. Employee Litigation

VI. Pricing and References Forms for Completion and Return A. Submission of Bid/Proposal and Acknowledgement of Addenda B. Pricing C. Form for Lists of References (if needed)

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VII. Appendices A. Forms to Complete and Return 1. Business Identification Form 2. Conflict of Interest Questionnaire (CIQ Form) 3. Disclosure of Relationships with City Council/Officers 4. Litigation Disclosure 5. Minority/Women Owned Business 6. Certification Regarding Debarment 7. Non-Collusion Affidavit 8. Resident Certification 9. Texas Public Information Act B. Protest Procedure

C. Additional Description of Specifications for Project

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I. General Information

A. Introduction

The City of Waco (City) owns and operates the Texas Ranger Hall of Fame and Museum (TRHFM). The City has secured funds to improve several exhibitions at TRHFM and is seeking a consultant to assist with exhibit development. The work will include consultation and development of exhibit concepts and then the design, fabrication and installation services for the resulting exhibit. Services for the fabrication and installation may be subcontracted, but the City will expect the selected consultant to oversee and inspect the work.

B. Definitions

The following definitions apply to this RFP and the transaction between the City and the selected submitter unless otherwise designated in the context. Terms, which are singular, may include multiple, where applicable and when in the best interests of the City:

1. “City” means and refers to the City of Waco, Texas, and/or its City Council. 2. “Company” or “Firm” means and refers to any submitter, whether such submitter be a corporation, company, sole proprietor, partnership, company, or any other entity legally defined or recognized under the laws of the State of Texas. 3. “Project Review Committee” means a committee established by the City to review and score the submitted Proposals. The Committee shall be composed of City of Waco staff. The Committee may be composed of City of Waco staff, City Councilmembers, or their designees, or other individuals selected to serve on the committee by the City. 4. “Proposal” or “Submission” refers to a response submitted to this RFP. 5. “RFP” means and refers to this particular enumerated Request for Proposals. 6. “Selected Proposal” means and refers to the proposal submitted by the selected firm. 7. “Selected Firm” means the firm who is selected by the City and to whom the City Council/City Manager awards a contract for the services requested in this RFQP. 8. “Submitter” or “Vendor” means a firm that submits a proposal in response to this RFP.

Requested Services

A. Scope of Services

The development of exhibits for the TRHFM will include: 1. Consultation on concept development; 2. Conceptual drawings; 3. Detailed design; 4. Cost estimation; 5. Preparation of plans and specifications; 6. If any or all fabrication is subcontracted, the preparation of bid documents and bidding phase services; 7. Fabrication, project management, cost control and quality assurance services.

A more detailed description of the Project is attached as Appendix D.

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B. Minimum Requirements

In order to be considered for award of this RFP, a vendor must meet these minimum requirements:

1. Complete the RFP and submit response, including form, by deadline. 2. Pricing.

C. Duration of Service

The City of Waco anticipates entering into a contract for a period of one year with the ability to Extend the contract for two terms of two years each. In addition, the City reserved the right to cancel the contract on 90 days written notice.

III. Submissions

A. Preliminary Schedule

The proposed schedule of events is tentative and may be modified throughout the selection process at the discretion of the City of Waco.

Issuance of the RFP February 11, 2016 Pre-Proposal Meeting February 24, 2016 Deadline for Questions March 3, 2016 Proposals due by 2:00 p.m. March 10, 2016 Evaluation of the submission March 18, 2016 Presentations/Interviews March 31, 2016 Establish final ranking of proposals April 7, 2016

Tentatively, the final selection decision will be made and vendors will be notified of award by April 11, 2016.

B. RFP Contact

The contact person for the RFP is: Victor Venegas, Buyer.

Questions concerning the RFP must be submitted to contact person in writing on or before date shown in the schedule. Questions should be submitted by email or fax to:

Email: [email protected] (receipt of email will be acknowledged) Fax: (254) 750-8063

Contact with someone other than Victor Venegas (or his designated representative) at the City of Waco concerning this RFP may be grounds for removal from consideration.

Page 7 of 41 Initial here and return all pages _____. RFP Interpretation, modification, corrections, or changes will be made by addenda issued by the City of Waco. Addenda will be made available to all that are known to have received a copy of this RFP. You are encouraged to complete and return to the City the form on page 2 to receive notices and addenda. Submitters shall acknowledge receipt of all addenda per the instructions to be attached an addendum.

C. Requirements

1. Qualified vendors should submit seven (7) copies of their qualifications and proposal on 8 ½ x 11 paper, plus one PDF version. Proposals should be kept to the minimum necessary length to explain the vendor’s attributes and pricing. Typed responses are preferred in Times New Roman, Arial or Calibri font. Responses must be clear and may be subject to disqualification if illegible. Each copy of the proposal should be complete and include the following minimum requirements:

a. A brief company history

b. Completed and signed copies of Forms including in VII.A.

c. A short narrative of the vendor’s approach to the project and a statement of understanding targeting the specific nature of this project.

d. Information on the vendor’s current work load and ability to complete the project.

e. A list of at least three references at least one of which must have been from work performed in the past 24 months. If any work has been done for a city or county of the State of Texas, please identify that city or county.

f. Current insurance coverage.

2. Pricing Forms

a. All prices are to be submitted less Federal Excise and State of Texas Sales Taxes. A tax exemption certificate will be executed upon request. The City’s federal tax identification number is 1-74-6002468-4.

D. Completeness of Submission

The vendor must attach all required forms with each submission copy. Forms must be signed by a representative of the company authorized to bind the firm contractually.

E. Response Date and Location

Proposals must be submitted and received as state on page 3. All proposals and accompanying documentation will become the property of the City at that time. Proposals received after that date and time will not be considered and will be returned unopened. Vendors accept all risks of delivery. Email and Fax responses will not be considered.

F. Modification or Withdrawal

Page 8 of 41 Initial here and return all pages _____. Proposals cannot be altered or amended after the submission deadline passes. Proposals may be modified prior to the deadline only by providing a written notice (including by fax or email) to the purchasing contact person at the address or telephone number shown on page 6. A proposal may also be withdrawn by providing the same notice in person by a vendor or the vendor’s authorized agent, provided the agent’s identity is made known and the agent signs a receipt reflecting the proposal is being withdrawn. Once the proposal is withdrawn, the vendor will not be allowed to resubmit another proposal. This provision does not change the common law right of a submitter to withdraw a proposal due to a material mistake in the proposal.

G. Proposal Validity Period

Submission of a proposal will signify the vendor’s agreement that the proposal, and the content thereof, are valid for ninety (90) days following the submission deadline unless otherwise agreed to in writing by all parties. The proposal will become part of the contract that is negotiated between the City and the successful vendor.

H. Vendor’s Cost to Develop Proposals

Costs for developing and assembling proposals in response to this RFP are entirely the responsibility and obligation of the vendor and shall not be reimbursed in any manner by the City.

IV. RFP Procedures

A. Evaluation Process

The proposals will be initially reviewed and evaluated by a Project Review Committee. Each proposal should be as complete and accurate as possible. The City reserves the right to request additional information or clarifications, oral discussions, or presentations in support of the proposal. The City also reserves the right to allow corrections of errors or omissions.

B. Vendor Presentation

The evaluation by the Project Review Committee will be presented to the City Manager or Executive staff, who will determine whether vendors may be invited to make a formal presentation of their proposal and sit for a panel interview. There is no obligation for the City to host interviews in order to make the final selection.

C. Evaluation Criteria The following criteria will be used to evaluate the proposals:

Criteria Importance The purchase price; 15 points The reputation of the vendor and of the vendor's goods or services; 25 points The quality of the vendor's goods or services; 20 points The extent to which the goods or services meet the municipality's 20 points needs; The vendor's past relationship with the municipality; 20points

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D. Final Selection

Based on all information reviewed and presentations/interviews (if conducted), the City Manager or Executive staff shall establish the final ranking of the vendors.

E. Contract Award and Execution

The final contract must be awarded and approved by the Waco City Council if the fee will exceed $50,000.00. If the contract is for less than that amount, depending on the amount of the negotiated fee, the contract may be executed by the City Manager, an Assistant City Manager, department head or director.

V. Terms and Conditions

A. Applicable Laws and Venue. This RFP process and documents and any contract that results from this RFP shall be governed by the laws of the State of Texas. Venue shall be in Waco, McLennan County, Texas.

B. Conflict of Interest. Vendor agrees to comply with conflict of interest provisions of the Waco City Charter, the Waco Code of Ordinances, and/or state law.

C. Gratuities. The City may, by written notice to the Vendor, cancel this contract without liability to the City, if it is determined by the City that gratuities have been offered to any officer or employee of the City with a view toward securing a contract, securing favorable treatment with respect to the awarding, amending, or the making of any determinations in respect to the performance of such a contract. In the event this contract is canceled by the City as set forth in this paragraph, the City shall be entitled to recover from Vendor all additional costs incurred by City as a result of the cancellation.

D. Unfunded Liability. The City will not incur a debt of obligation to pay selected bidder any amounts the City does not have the current funds available to pay, unless the contract includes a provision for the City to appropriate funding for the debt or obligation.

E. Advance Payments. The City will not make advance payments to a selected bidder or any third party pursuant to the RFP or resulting contract.

F. Gift of Public Property. The City will not agree to any terms or conditions that cause the City to lend its credit or grant public money or anything of value to the selected bidder.

G. Procurement Laws. The City will not agree to any terms or conditions that cause the City to violate any federal, Texas, or local procurement laws, including its own charter.

H. Limitation of Liability. The City will not agree to allow the selected bidder to limit its liability for breach or default of contract to the contract amount or to the amount the City has paid up to the time of the breach or default.

I. Attorney’s Fees; Legal Costs. The City will not agree to pay the selected bidder’s attorney’s fees or other legal costs under any circumstances.

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J. Insurance.

1. Subject to the selected firms’ right to maintain reasonable deductibles in such amounts as are approved by the City, the selected firm shall obtain and maintain in full force and effect for the duration of the services to be performed under the contract, and any extension thereof, at selected firm’s sole expense, insurance coverage written on an occurrence basis, in the following types and amounts:

Type Amount Worker’s Compensation Statutory Employer’s Liability $500,000 Comprehensive General Liability, including: $1,000,000 per occurrence; • Premises/Operations $2,000,000 General Aggregate, • Independent Contractors or its equivalent in Umbrella or • Products/Completed Operations Excess Liability Coverage • Personal & Advertising Injury • Explosion, Collapse, Underground • Broad form property damage, to include fire legal liability

Business/Automobile Liability $1,000,000 per occurrence or its a. Owned/leased vehicles equivalent on a combined single b. Non-owned vehicles limit (CSL basis) c. Hired vehicles Professional Liability $500,000 (Claims Made Form)

2. {if professional liability insurance required} The selected firm shall attempt by reasonable diligence and in good faith to maintain and keep in force and effect liability insurance providing the selected firm with professional liability coverage in a minimum sum of $500,000.00 during the term of this contract and for a period of seven (7) years thereafter, either through an existing carrier or a carrier of comparable financial statute and reputation.

3. Insurers. The selected firm shall maintain said insurance with insurance underwriters authorized to do business in the State of Texas and satisfactory to the City.

4. Additional Insured. Except for Worker’s Compensation, Employer’s Liability and Professional Liability, the City, its elected officials, officers, servants, agents, volunteers and employees shall be named as additional insureds. No officer or employee, other than the Risk Manager, shall have authority to waive this requirement.

5. Other-Insurance Endorsement. All insurance policies are to contain or be endorsed to contain the following additional provisions:

Page 11 of 41 Initial here and return all pages _____. a. “Other insurance” clause shall not apply to City where the City is an additional insured shown on the policy; and

b. Provide not less than ten (10) calendar days advance notice to the City of any suspensions, cancellation, non-renewal or material change in coverage.

6. Waiver of Subrogation. Workers’ compensation and employers’ liability policies will provide a waiver of subrogation in favor of the City.

7. Proof of Insurance Required.

a. Examination & Approval. All insurance policies shall be subject to the examination and approval of the City for their adequacy as to form and content, form of protection, and financial status of insurance company.

b. When to Submit. Within ten (10) days after execution of the contract and prior to the commencement of any work or services under this contract, the selected firm shall furnish to Risk Manager for City originals of completed certificates of insurance, policy endorsements, exclusions, an/or relevant extracts from the insurance policy, or copies of the policies, plainly and clearly evidencing such insurance. Thereafter new certificates, policy endorsements, exclusions, and/or relevant extracts from insurance policies, or policies shall be provided prior to the expiration date of any prior certificate, endorsement, or policy.

c. Agent Information. The certificate(s) must be completed by an agent authorized to bind the named underwriter(s) and their company to the coverage, limits, and termination provisions shown thereon, containing all required information referenced or indicated thereon. The original certificate(s) or form must have the agent’s original signature, including the signer’s company affiliation, title and phone number, and be mailed directly from the agent to the City.

8. Precondition to Performance & Basis for Termination. The City shall have no duty to pay or perform under the contract until such certificate(s), policy endorsements, exclusions, and/or relevant extracts from the insurance policy shall have been delivered to the City’s risk manager. The selected firm understands that it is its sole responsibility to provide this necessary information to the City and that failure to timely comply with the requirements of this section shall be a cause for termination of this Agreement. If the City determines that it will deny payment, not perform, or terminate this contract because of failure to provide certain information or documents, the City shall give the selected firm notice of that determination and allow the selected firm fifteen (15) days to correct the deficiency.

9. Notice of Cancellation, Non-renewal, Material Change. When there is a cancellation, non-renewal, or material change in coverage which is not made pursuant to a request by the City, the selected firm shall notify the City of such and shall give such notices not less than thirty (30) days prior to the change, if the selected firm knows of said change in advance, or ten (10) days’ notice after the change, if the selected firm did not know of the change in advance. Such notice must be accompanied by a replacement certificate(s) of insurance, policy endorsements, exclusions, and/or relevant extracts from the insurance policy.

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K. INDEMNIFICATION. THE SELECTED FIRM AGREES TO ASSUME FULL RESPONSIBILITY AND LIABILITY FOR THE SERVICES RENDERED PURSUANT TO THE CONTRACT AWARDED UNDER THIS REQUEST FOR BID AND HEREBY AGREES TO INDEMNIFY, PROTECT, DEFEND, AND HOLD HARMLESS THE CITY, ITS EMPLOYEES, AGENTS, AND SERVANTS, OF AND FROM ALL CLAIMS, DEMANDS, AND CAUSES OF ACTIONS OF EVERY KIND AND CHARACTER, INCLUDING THE COST OF DEFENSE THEREOF, FOR ANY INJURY TO, INCLUDING DEATH OF, PERSONS AND ANY LOSSES FOR DAMAGES TO PROPERTY CAUSED BY OR ALLEGED TO BE CAUSED, ARISING OUT OF, OR ALLEGED TO ARISE OUT OF, EITHER DIRECTLY OR INDIRECTLY, OR IN CONNECTION WITH, THE SERVICES TO BE RENDERED HEREUNDER, WHETHER OR NOT SAID CLAIMS, DEMANDS, CAUSES OF ACTIONS ARE CAUSED BY CONCURRENT NEGLIGENCE OF THE CITY AND A PARTY TO THIS AGREEMENT, OR WHETHER IT WAS CAUSED BY CONCURRENT NEGLIGENCE OF THE CITY AND SOME OTHER THIRD PARTY. THE SELECTED FIRM AGREES THAT ANY INSURANCE CARRIER INVOLVED SHALL NOT BE ENTITLED TO SUBROGATION UNDER ANY CIRCUMSTANCES AGAINST THE CITY OR ITS OFFICERS, OFFICIALS, AND EMPLOYEES.

The provisions of this INDENMIFICATION are solely for the benefit of the parties hereto and not intended to create or grant any rights, contractual or otherwise, to any other person or entity.

Waiver of subrogation. The selected firm further agrees to waive any and all claims and suits Covered by this indemnity provision and agrees that any insurance carrier involved shall not be entitled to subrogation under any circumstances against the City or its officers, agents, or employees.

L. Employee Litigation. In any and all claims against any party indemnified hereunder by any employee (or the survivor or personal representative of such employee) of Bidder, any subcontractor, any supplier, or any individual or entity directly or indirectly employed by any of them to perform any of the work, or anyone for whose acts any of them may be liable, the indemnification obligation herein shall not be limited in any way by any limitation on the amount of type of damages, compensation, or benefits payable by or for Bidder or any such subcontractor, supplier, or other individual or entity under workers’ compensation or other employee benefit acts.

Page 13 of 41 Initial here and return all pages _____. VI. Pricing and Reference

A. Submission of Bid/Proposal and Acknowledgement of Addenda B. Pricing C. References

VII. Appendices

A. Forms to complete and return 1. Business Identification Form 2. Conflict of Interest Questionnaire (CIQ Form) 3. Disclosure of Relationships with City Council/Officers 4. Litigation Disclosure 5. Minority/Women Owned Business 6. Certification Regarding Debarment 7. Non-Collusion Affidavit 8. Resident Certification 9. Texas Public Information Act

B. Protest Procedure

C. Project Concepts and Scope

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Appendix A

Business Identification Form CIQ Form Disclosure of Relationships with City Council/Officers Litigation Disclosure Minority/Woman Owned Business Certification Regarding Debarment Non-Collusion Affidavit Resident Certification Texas Public Information Act

Page 15 of 41 Initial here and return all pages _____. Business Entity Identification To identify the appropriate person to execute documents, please fill in this form:

Full Legal Name of Business Entity: Doing Business As (assumed name): Main Contact Person: Registered Office Address: Mailing Address: Business Phone #: Fax #: Email Address: DUNS Number: Check the appropriate box to designate the type of business entity & complete the information below. Is entity: Sole Proprietorship Corporation Professional Corporation General Partnership Limited Partnership Limited Liability Partnership Limited Liability Company Professional Limited Liability Company Other Date Business Started: State Where Started: Depending on the type of business entity, the business will have owners, corporate officers, corporate directors, partners, managers, members, etc. Complete the information below. To provide information on more than one person or entity for boxes 1 to 5, please use back of page, blank page, or another copy of this form.

1 Name of Primary Officer, Partner, Owner, Manager, Member, Director 2 Position or title with business entity 3 Address (if different from above)

4 Who is authorized to execute contracts and other documents? 5 What is the title or position of the person listed in #4? 6 Please provide a document (resolution, bylaw, agreement, etc.) that states the person identified in #4 has authority to execute contracts or execute affidavit. In signing this form, I acknowledge that I have read the above and state that the information contained therein is true and correct.

Signature: ______Date: ______

Print Name: ______Print Title: ______

Form 06/16/2015

Business Entity Identification Complete and Return with Bid/Proposal/Qualifications DOCUMENT ESTABLISHING AUTHORITY TO EXECUTE CONTRACT

When an instrument is signed on behalf of a business entity, documentation must be submitted that states the person signing on behalf of the business entity has the authority to do so. That documentation may be in the form of a resolution approved by a corporate board of directors, charter provisions, by-laws, partnership agreement, etc.

If a business entity has a document authorizing one or more individuals to enter into contracts or execute any instrument in the name of the business entity that it may deem necessary for carrying on the business of the entity, a certified copy of that document may be submitted.

This certification form is presented below for your convenience.

CERTIFICATION REGARDING ATTACHED DOCUMENT

I, the undersigned person, as the {title} ______of

{business entity} ______, certify that the attached document authorizes [name of person] ______to execute contracts and other documents on behalf of said business entity and said document has not been revoked, altered, or amended and is still in full force and effect.

SIGNED this ______day of ______, 20______

______(Signature)

______Print Name

Attach document to this form

Business Entity Identification Complete and Return with Bid/Proposal/Qualifications If a corporation does not have a document authorizing someone to execute contracts on behalf of the corporation, this resolution form may be used to establish that authority.

RESOLUTION FOR CORPORATION

BE IT RESOLVED by the Board of Directors of ______

______that (Name of Corporation)

______is hereby authorized to execute a contract (Name) with the City of Waco to complete/construct______

______. (Name of Project, Project No.)

______, Secretary, is authorized to attest the signature binding the corporation.

______Corporate Name

(Corporate Seal) By: ______

Title: ______

ATTEST:

______Secretary of Corporation

CERTIFICATION

I, ______, certify that the above resolution (Secretary of Corporation) was adopted by the Board of Directors of ______(Corporation) at a meeting on the ______day of ______, 20__.

______(Signature of Secretary)

______(Print Name of Secretary)

Business Entity Identification Complete and Return with Bid/Proposal/Qualifications If business entity has no document to provide to declare who has authority to execute a contract on behalf of a business entity, this affidavit may be completed.

AFFIDAVIT OF AUTHORITY TO SIGN FOR COMPANY, CORPORATION, OR PARTNERSHIP

Name of Business Entity: ______

Which is Corporation Professional Corporation General Partnership Limited Partnership Limited Liability Partnership Limited Liability Company Professional Limited Liability Company

On behalf of the above named business entity, I, the undersigned, certify and affirm that the following named person has authority to execute contracts and other documents on behalf of said business entity:

Name: ______

Title: ______

I declare under penalty of perjury that the above is true and correct.

Signature

Print Name

Print Title

SWORN TO AND SUBSCRIBED BEFORE ME this _____ day of ______, A.D., 20____.

Notary Public In and For the State of Texas My Commission Expires:

______

Business Entity Identification Complete and Return with Bid/Proposal/Qualifications INSTRUCTIONS FOR CONFLICTS OF INTEREST QUESTIONNAIRE [Form CIQ] Chapter 176 of the Texas Local Government Code requires vendors who wish to conduct business or be considered for business with a city to file a “conflict of interest questionnaire.” The Texas Ethics Commission (TEC) created the conflict of interest questionnaire (Form CIQ). Who must complete and filed CIQ form? Every vendor doing business with the City or seeking to do business with the City must complete Box 1 and sign and date in Box 4. Whether or not a conflict exists determines the other information to include on the form. Who is a vendor? The term “vendor” includes a partnership, corporation or other legal entities, including those performing professional services. Partnerships or corporations act through individuals, but it is the partnership or corporation that is doing business with or seeking to do business with the City. If the vendor seeking to do business with the City is a sole proprietorship, then just the name of the person who is the vendor is needed.

What triggers the requirement to file the Form CIQ? When a vendor (or an agent of the vendor) begins (1) contract discussions or negotiations with the city or (2) submits an application, quote, response to request for proposals or bids, or anything else that could result in an agreement (contract or purchase order) with the City, Form CIQ must be completed. Whether the vendor initiates the discussion or the City initiates the discussions, Form CIQ must be completed. The monetary amount or value of the contract/purchase does not matter. The contract or purchase may involve the sale or purchase of property, goods, or services with the City of Waco

When does a conflict requiring disclosure exist? What has to be revealed? x A vendor shall file a completed conflict of interest questionnaire if the vendor has a business relationship with the City of Waco and the vendor: (1) has an employment or other business relationship with an officer of the City of Waco, or a family member of an officer, that results in taxable income exceeding $2,500 during the 12 month period preceding the date a contract/purchase is executed or a contract/purchase is being considered; or (2) has given an officer of the City of Waco, or a family member of an officer, one or more gifts with the aggregate value of more than $100 in the 12 month period preceding the date a contract/purchase is executed or a contract/purchase is being considered (3) has a family relationship with an officer of the City of Waco.

What family relationships create a conflict? A “family member" is a person related to another person within the first degree by consanguinity (blood) or affinity (marriage), as described by Subchapter B, Chapter 573, Texas Government Code. The ending of a marriage by divorce or the death of a spouse ends relationships by affinity created by that marriage unless a child of that marriage is living, in which case the marriage is considered to continue as long as a child of that marriage lives. “Family relationship” means a relationship between a person and another person within the third degree by consanguinity or the second degree by affinity, as those terms are defined by Subchapter B, Chapter 573, Texas Government Code.

09/15/2015 Who are officers of the City of Waco? Officers are the members of the Waco City Council, the City Manager, and any agent or employee who exercises discretion in the planning, recommending, selecting, or contracting with a vendor. An agent may include engineers and architects, as well as others, who assist the City is making a decision on some contract or purchase.

When must a vendor file the conflict of interest questionnaire? No later than seven days after the date the vendor: (a) begins contract discussions or negotiations with the city, or (b) submits an application or response to a request for proposals or bids, correspondence, or another writing related to a potential agreement with a city, or (c) becomes aware of an employment or other business relationship with an officer or family member of the officer that the vendor (i) has made one or more gifts of more than $100 or (ii) has a family relationship with.

How do I go about filling out the Conflict of Interest Questionnaire form? Section 1: Fill in the full name of the person or company who is trying to do business with the City. If the “person” is a corporation, partnership, etc., then it is the name of that corporation, partnership, etc., that is required on Form CIQ. If a sole proprietorship, then just the name of the individual is needed. If the “person” is an individual acting as an agent for some other person or a company, then it is the agent’s name. Any time an agent is involved, two FORM CIQs must be completed and submitted: one for the agent, and one for the person or company that the agent acted for. The agent’s FORM CIQ must note the vendor that the agent acted for. Section 2: Check box if the form is an update to a form previously completed. Updates are required by the 7th business day after an event that makes a statement in a previously filed questionnaire incomplete or inaccurate. Updates are also required by September 1 of each year in which the person submits a proposal, bid or response to the City of Waco or begins contract discussions or negotiations with the City. Section 3: Complete by listing the name of the City of Waco officer with whom there is an affiliation to or business relationship and check the “Yes” or “No” box in Section 3 A, B, or C. If there is more than one City officer with whom there is an affiliation or business relationship, a separate form should be completed for each officer. 3.A: State whether the officer named on the form receives or is likely to receive taxable income, other than investment income, from the vendor filing the questionnaire. 3.B: State whether the vendor receives or is likely to receive taxable income, other than investment income, from or at the direction of the officer named on the form AND the taxable income is not received from the City. 3.C: State whether the filer is employed by a corporation or other business entity with which the City officer serves as an officer or director or holds an ownership interest of 1% or more. 3.D: Describe each employment or business relationship with the local government officer named on the form. Section 4. Person completing form must date and sign the form. If the form is being completed for a corporation, partnerships, etc., the person signing should be someone who is authorized to act on behalf of the corporation, partnership, etc.

A signature is required in box #4 regardless of any other entry on the form. A copy of Chapter 176 of the Texas Local Government Code can be found at: http://www.statutes.legis.state.tx.us/SOTWDocs/LG/htm/LG.176.htm

09/15/2015 CONFLICT OF INTEREST QUESTIONNAIRE FORM CIQ For vendor doing business with local governmental entity

This questionnaire reflects changes made to the law by H.B. 23, 84th Leg., Regular Session. OFFICE USE ONLY

This questionnaire is being filed in accordance with Chapter 176, Local Government Code, Date Received by a vendor who has a business relationship as defined by Section 176.001(1-a) with a local governmental entity and the vendor meets requirements under Section 176.006(a). By law this questionnaire must be filed with the records administrator of the local governmental entity not later than the 7th business day after the date the vendor becomes aware of facts This includes the that require the statement to be filed. See Section 176.006(a-1), Local Government Code. vendor name even A vendor commits an offense if the vendor knowingly violates Section 176.006, Local if a conflict does Government Code. An offense under this section is a misdemeanor. not exist

1 Name of vendor who has a business relationship with local governmental entity. ,QVHUW QDPHRIYHQGRUVHHNLQJWRGREXVLQHVVZLWKWKH&LW\RI:DFR

2 Check this box if you are filing an update to a previously filed questionnaire.

(The law requires that you file an updated completed questionnaire with the appropriate filing authority not later than the 7th business day after the date on which you became aware that the originally filed questionnaire was incomplete or inaccurate.) 3 Name of local government officer about whom the information in this section is being disclosed. Insert name of officer with whom there is business, employment or family relationship. If no conflict, insert N/A. Name of Officer

This section (item 3 including subparts A, B, C, & D) must be completed for each officer with whom the vendor has an employment or other business relationship as defined by Section 176.001(1-a), Local Government Code. Attach additional pages to this Form CIQ as necessary.

A. Is the local government officer named in this section receiving or likely to receive taxable income, other than investment income, from the vendor? Complete A-C if a conflict exist Yes No

B. Is the vendor receiving or likely to receive taxable income, other than investment income, from or at the direction of the local government officer named in this section AND the taxable income is not received from the local governmental entity?

Yes No

C. Is the filer of this questionnaire employed by a corporation or other business entity with respect to which the local government officer serves as an officer or director, or holds an ownership interest of one percent or more?

Yes No

D. Describe each employment or business and family relationship with the local government officer named in this section. Identify and describe the relationship, if applicable

4 Signature required -- so sign and date, even if no conflict

Signature of vendor doing business with the governmental entity Date

Adopted 8/7/2015 CONFLICT OF INTEREST QUESTIONNAIRE FORM CIQ For vendor doing business with local governmental entity

This questionnaire reflects changes made to the law by H.B. 23, 84th Leg., Regular Session. OFFICE USE ONLY

This questionnaire is being filed in accordance with Chapter 176, Local Government Code, Date Received by a vendor who has a business relationship as defined by Section 176.001(1-a) with a local governmental entity and the vendor meets requirements under Section 176.006(a). By law this questionnaire must be filed with the records administrator of the local governmental entity not later than the 7th business day after the date the vendor becomes aware of facts that require the statement to be filed. See Section 176.006(a-1), Local Government Code. A vendor commits an offense if the vendor knowingly violates Section 176.006, Local Government Code. An offense under this section is a misdemeanor.

1 Name of vendor who has a business relationship with local governmental entity.

2 Check this box if you are filing an update to a previously filed questionnaire.

(The law requires that you file an updated completed questionnaire with the appropriate filing authority not later than the 7th business day after the date on which you became aware that the originally filed questionnaire was incomplete or inaccurate.) 3 Name of local government officer about whom the information in this section is being disclosed.

Name of Officer

This section (item 3 including subparts A, B, C, & D) must be completed for each officer with whom the vendor has an employment or other business relationship as defined by Section 176.001(1-a), Local Government Code. Attach additional pages to this Form CIQ as necessary.

A. Is the local government officer named in this section receiving or likely to receive taxable income, other than investment income, from the vendor?

Yes No

B. Is the vendor receiving or likely to receive taxable income, other than investment income, from or at the direction of the local government officer named in this section AND the taxable income is not received from the local governmental entity?

Yes No

C. Is the filer of this questionnaire employed by a corporation or other business entity with respect to which the local government officer serves as an officer or director, or holds an ownership interest of one percent or more?

Yes No

D. Describe each employment or business and family relationship with the local government officer named in this section.

4

Signature of vendor doing business with the governmental entity Date

Adopted 8/7/2015 DISCLOSURE OF RELATIONS WITH CITY COUNCIL MEMBER, OFFICER, OR EMPLOYEE OF CITY OF WACO Failure to fully and truthfully disclose the information required by this form may result in the termination of any business the City is now doing with the entity listed below and/or could impact future dealings.

1. Name of Entity/Business/Person doing business with City: ______Is the above entity: (Check one) A corporation A partnership A sole proprietorship or an individual Other (specify): ______Check all applicable boxes. 2. Is any person involved as an owner, principal, or manager of name listed in #1 related to or financially dependent on Council member, officer, or employee of the City of Waco? NO -- there is no such relationship between Entity/Business/Person and the City of Waco. YES, a person who is a/an owner, principal, or manager of this entity/business/person is: (Check all applicable boxes below) related to by blood or marriage* and/or a member of the same household as and / or financially dependent upon** and/or financially supporting** to a City of Waco City Council member, officer or employee. * As used here, “related to” means a spouse, child or child’s spouse, and parent or parent’s spouse. It also includes a former spouse if a child of that marriage is living (the marriage is considered to continue as long as a child of that marriage lives). ** As used herein, “financially dependent upon” and “financially supporting” refers to situations in which monetary assistance—including for lodging, food, education, and debt payments—is provided by owner, principal or manger of #1 to Council member, officer or employee of City of Waco, or that Council member, officer or employee of City of Waco provides to owner, principal or manger of #1. If YES, provide (a) the name of owner, principal, or manager, and (b) the name of the City Council member, officer or employee (include the department the City officer or employee works for, if known), and (c) if a relationship by marriage or by blood/kinship exists. (Use back of sheet if more space is needed)

(a) Name of owner, principal, or manager (b) Name of Council member, officer or (c) What is relationship or household employee & department arrangement

3. Is a current City Council member or City employee involved with the name listed in #1 as an owner, principal, manager, or employee, or employed as a contractor for name listed in #1? NO (no person involved/working for Entity/Business/Person is Council member, officer or employee of the City). YES, a person is (Check all applicable boxes) (a) a current City of Waco City Council member, officer or employee , (b) and is an owner, a principal, or a manager of the entity/business/person listed in #1, or an employee or an independent contractor of the entity/business/person listed in #1. If YES, provide the name of owner, principal, manager, employee or independent contractor who is a City Council member, officer or employee. Include the department the City officer or employee works for, if known. ______

Signature: ______Phone #:______Date: ______

Print Name: ______Print Title: ______

Revised 12/30/2014

LITIGATION DISCLOSURE

Failure to fully and truthfully disclose the information required by this Litigation Disclosure form may result in the disqualification of your bid/proposal from consideration or termination of the contract, once awarded.

1. Have you or any member of your Firm or Team to be assigned to this engagement ever been indicted or convicted of a felony or misdemeanor greater than a Class C in the last five (5) years?

Circle One YES NO

2. Have you or any member of your Firm or Team been terminated (for cause or otherwise) from any work being performed for the City of Waco or any other Federal, State or Local Government, or Private Entity?

Circle One YES NO

3. Have you or any member of your Firm or Team been involved in any claim or litigation with the City of Waco or any other Federal, State or Local Government, or Private Entity during the last ten (10) years?

Circle One YES NO

If you have answered “Yes” to any of the above questions, please indicate the name(s) of the person(s), the nature, and the status and/or outcome of the information, indictment, conviction, termination, claim or litigation, as applicable. Any such information should be provided on a separate page, attached to this form and submitted with your bid/proposal.

Page 19 of 41 Initial here and return all pages _____.

CITY OF WACO Purchasing Services Minority/Women Owned Business Certification

The City of Waco is committed to assuring that all businesses are given prompt, courteous, and equal opportunity to provide goods and services to the City. To achieve this goal, the City Council requests the minority women owned status of each vendor on the City vendor list.

Definition: A Disadvantaged Minority and Woman owned Business Enterprise means a business concern owned and controlled by socially and economically disadvantaged individuals. This means any business concern that a) is at least 51% owned by one or more socially and economically disadvantaged individuals; or in the case of publicly owned businesses, at least 51% of the stock which is owned by one or more socially or economically disadvantaged individuals; and b) whose management and daily operations are controlled by one or more other socially and economically disadvantaged individuals who own it. The groups included in this program are Black, Non-Hispanic, Native American, Asian or Pacific Islander, Hispanic, and Women.

Certification: Proposer declares a minority and/or women owned business status:

____ YES ____ NO

If yes, check one of the blocks (indicate male or female):

Black, Non-Hispanic M/F____; Native American M/F____;

Asian or Pacific Islander M/F____; Hispanic M/F____.

COMPANY NAME: ______

AUTHORIZED SIGNATURE: ______

TITLE: ______

DATE: ______

Page 20 of 41 Initial here and return all pages _____.

Purchasing Department Post Office Box 2570 Waco, Texas 76702-2570 254 / 750-8060 Fax: 254 / 750-8063 www.waco-texas.com

CERTIFICATION REGARDING DEBARMENT, SUSPENSION, INELIGIBILITY AND VOLUNTARY EXCLUSION

Project Name: Location: RFB/RFP #:

THIS DEBARMENT FORM MUST BE SIGNED AND SUBMITTED ALONG WITH THE BID/PROPOSAL.

TO: CITY OF WACO GENERAL SERVICES P.O. BOX 2570 WACO, TX 76702-2570

This certification is required or may be required by the regulations implementing Executive Order 12549. The regulations were published as Part VII of the May 26, 1988 Federal Register (pages 19160-19211). For further assistance in obtaining a copy of the regulations, contact the City of Waco Purchasing Department.

READ INSTRUCTIONS BEFORE COMPLETING CERTIFICATION

(1) The prospective lower tier participant (BIDDER/PROPOSER/SUBRECIPENT) certifies, by submission of this proposal that neither it nor its principals is presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any Federal or State department or agency.

(2) Where the prospective lower tier participant (BIDDER/PROPOSER/SUBRECIPENT) is unable to certify to any of the statements in this certification, such prospective participant shall attach an explanation to this proposal.

Company

Name and Title of Authorized Representative

Signature Date

Page 21 of 41 Initial here and return all pages _____. NON-COLLUSION AFFIDAVIT

STATE OF TEXAS § § COUNTY OF______§

By the signature below, the signatory for the bidder certifies that neither he nor the firm, corporation, partnership or institution represented by the signatory or anyone acting for the firm bidding this project has violated the antitrust laws of this State, codified at Section 15.01, et seq., Texas Business and Commerce Code, or the Federal antitrust

laws, nor communicated directly or indirectly the bid made to any competitor or any other person engaged in the same line of business, nor has the signatory or anyone acting for the firm, corporation or institution submitting a bid committed any other act of collusion related to the development and submission of this bid proposal.

Signature:

Printed Name: Title: Company: Date:

THE STATE OF

COUNTY OF

Before me, the undersigned authority, on this day personally appeared (the person who signed above), known to me to be the persons whose names are subscribed to the foregoing instruments, and acknowledged to me that they executed same for the purposes and considerations therein expressed.

GIVEN UNDER MY HAND AND SEAL OF OFFICE on this day of A.D., 20_ .

(Seal) Notary Public Signature RESIDENT CERTIFICATION

Chapter 2252 of the Texas Government Code “CONTRACTS WITH GOVERNMENTAL ENTITY, SUBCHAPTER A. NONRESIDENT PROPOSERS”:

In accordance with Chapter 2252 of the Texas Government Code, a governmental entity may not award a governmental contract to a nonresident Proposer unless the nonresident bidder underbids the lowest bid submitted by a responsible resident Proposer by an amount that is not less than the amount by which a resident bidder would be required to underbid the nonresident bidder to obtain a comparable contract in the state in which the nonresident’s principle place of business is located.

(1) "Government contract” means a contract awarded by a governmental entity for general construction, an improvement, a service, or a public works project or for a purchase of supplies, materials, or equipment.

(2) "Governmental entity” means:

(A) a municipality, county, public school district, or special-purpose district or authority;

(3) “Nonresident bidder” refers to a person who is not a resident.

(4) “Resident Bidder” refers to a person whose principal place of business is in this state, including a contractor whose ultimate parent company or majority owner has its principal place of business in this state.

I certify that as defined in Texas Government Code, Chapter 2252 that:

COMPANY NAME: ______

Yes, I am a Texas Resident Bidder; No, I am not a Resident Bidder.

PRINTED NAME: ______

SIGNATURE: ______

E-MAIL ADDRESS: ______

Page 23 of 41 Initial here and return all pages _____.

Texas Public Information Act

All proposals, data, and information submitted to the City of Waco are subject to release under the Texas Public Information Act (“Act”) unless exempt from release under the Act. You are not encouraged to submit data and/or information that you consider to be confidential or proprietary unless it is absolutely required to understand and evaluate your submission. On each page where confidential or proprietary information appears, you must label the confidential or proprietary information. Do not label every page of your submission as confidential as there are pages (such as the certification forms) that are clearly not confidential. It is recommended that each page that contains either confidential or proprietary information be printed on colored paper (such as yellow or pink paper). At a minimum the pages where the confidential information appears should be labeled and the information you consider confidential or proprietary clearly marked. Failure to label pages on which information considered confidential appears will be considered as a waiver of confidential or proprietary rights in the information. In the event a request for public information is filed with the City which involves your submission, you will be notified by the City of the request so that you have an opportunity to present your reasons for claims of confidentiality to the Texas Attorney General.

In signing this form, I acknowledge that I have read the above and further state: □ The proposal/bid submitted to the City contains NO confidential information and may be released to the public if required under the Texas Public Information Act.

□ The proposal/bid submitted contains confidential information which is labeled and which may be found on the following pages:______and any information contained on page numbers not listed above may be released to the public if required under the Texas Public Information Act.

Vendor/Proposer Submitting: ______

Signature: ______Date: ______

Print Name: ______Print Title: ______

Page 24 of 41 Initial here and return all pages _____. Appendix B

Protest Procedure

Page 25 of 41 Initial here and return all pages _____.

Procedure to Protest Award Recommendation A. If a firm or person believes it is injured as a result of an RFB, a written protest may be filed. B. The written protest may be delivered to the City’s Purchasing Services Department (“Purchasing”) in person to the department offices located at 1415 N. 4th St., Waco, Texas, 76707, or by certified mail, return receipt requested, to the following address: Purchasing Services c/o City of Waco Post Office Box 2570 Waco, Texas 76702-2570 C. The written protest must be filed no later than 5:00 p.m. on the fifth (5th) business day from the date of receipt of notification of the recommendation for the contract award. D. The written protest must include the following information before it may be considered: 1. Name, mailing address, and business phone number of the protesting party; 2. Identification of the RFB being protested; 3. A precise and concise statement of the reason(s) for the protest which should provide enough factual information to enable a determination of the basis of the protest; and 4. Any documentation or other evidence supporting the protest. E. In conjunction with the department that requested the RFB, Purchasing will attempt to resolve the protest, which may at Purchasing’s discretion include meeting with the protesting party. If the protest is successfully resolved by mutual agreement, written verification of the resolution of each ground addressed in the protest will be provided to the city manager or designee assistant city manager. F. If the Purchasing is unable to resolve the protest, the protesting party may request the protest be reviewed and resolved by the city manager or designee assistant city manager. G. A request for the city manager’s review must be in writing and received by the Purchasing within three (3) business days from the date the Purchasing informs the protesting party the protest cannot be resolved. The request for review must be delivered in person to the Purchasing at the address stated above or by certified mail, return receipt requested, to the mailing address stated above. H. If a protesting party fails or refuses to request a review by the city manager within the three (3) days, the protest is deemed finalized and no further review by the city is required. I. Applicable documentation and other information applying to the protest may be submitted by the protesting party to the Purchasing before review by the city manager. If the protesting party requests a review by the city manager, such documentation will be forwarded to the city manager or designee assistant city manager for consideration. The city manager or designee assistant city manager may likewise notify the protesting party or any city department to provide additional information. The decision reached by the city manager or designee assistant city manager will be final, but the protesting party may still appear before the City Council during the Hearing of the Visitors session of a City Council meeting.

designee assistant city manager for consideration. The city manager or designee assistant city manager may likewise notify the protesting party or any city department to provide additional information.

10. The decision reached by the city manager or designee assistant city manager will be final, but the protesting party may still appear before the city council during the hearing of visitor’s session.

Page 27 of 41 Initial here and return all pages _____. Appendix C

Project Concepts and Scope

Page 30 of 41 Initial here and return all pages _____. Texas Ranger Hall of Fame and Museum

PROJECT CONCEPTS AND SCOPE

BACKGROUND

Texas Rangers have protected the People of Texas through three centuries and under five flags. Their legacy is one of integrity, perseverance and service that has inspired generations worldwide. The Texas Ranger Hall of Fame and Museum is privileged to be the official historical center of this famed law enforcement agency. It is charged with preserving this unique heritage and sharing it with future generations.

In 1964, the Texas Department of Public Safety authorized the City of Waco to construct the official museum of the Texas Rangers. This was followed by legislative appointments as the Official State Hall of Fame and Official Repository of the Texas Rangers. Today, the Hall of Fame and Museum consists of:

• The Colonel Homer Garrison, Jr. Museum • Tex Texas Ranger Hall of Fame • Texas Ranger Public Safety Education Center • Tobin and Anne Armstrong Texas Ranger Research Center • John Knox Texas Ranger Memorial Center • Texas Ranger Company “F” Headquarters • Henry J.N. Taub Hall, Ida Morris & Joe Troy Brownfield galleries

The Texas Ranger Hall of Fame and Museum is owned and operated by the City of Waco. It receives no operating funding from the State of Texas and is classified as an educational nonprofit institution. Its collections belong to the People of Texas.

PROJECT CONCEPT

The intent of this RFP is to select a Proposer or a Proposer team (Proposer) to provide exhibit development, project management, design, fabrication and installation services for the City of Waco’s Texas Ranger Hall of Fame and Museum. NOTE: Work for hire so we own all copyrights.

The TRHFM seeks 1) to have the “Authority” (Texas Ranger badge) Exhibit redesigned and fabricated to match the existing casework for the Jack Hays and Texas Ranger Surveyors exhibits in Garrison Gallery; and 2) Design, fabrication and installation of the Pop Culture (Lone Ranger) Gallery.

Page 31 of 41 Initial here and return all pages _____. 1) Authority (Texas Ranger Badge) Exhibit/Garrison Gallery

The Texas Ranger Hall of Fame and Museum is looking to replace the existing Authority (Texas Ranger badge) Exhibit with one of similar design to the newly installed Texas Rangers Surveyors and Jack Hays exhibits.

The circle-star Texas Ranger badge is one of the most widely recognized symbols of Texas and the Texas Rangers around the world, but this symbol has not always been a part of Texas Ranger history. The Authority Exhibit allows the Museum to educate visitors on the history of the authority of the Texas Rangers, along with the history of the well-known symbol of the Texas Rangers, the Texas Ranger circle-star badge.

I. Rangers on the Frontier (1823-1873)

The Texas Rangers were established as a paramilitary force to protect the farms, ranches and settlements of the Texas frontier from enemy raids. These Rangers were called into action as the need arose and disbanded when the threat ended. During this time, Rangers did not use badges. Rangers protected setters from enemy raids. Indians fighting to dislodge settlers from their lands and Mexicans fighting to regain control of lands north of the Rio Grande did not recognize the authority of the Rangers. So there was no need to wear a badge or carry documents establishing their authority. Although few records have survived, Rangers were listed on military-style muster rolls and pay vouchers. In addition, some letters of appointment, discharges and commissions have survived.

II. Frontier Law Enforcement (1874-1901)

With the end of Civil War Reconstruction, the Texas Legislature reorganized the Rangers into two groups: The Frontier Battalion (1874 – 1901), which operated state-wide and the Special Forces (1874 – 1881), stationed in the Nueces Strip and Rio Grande Valley. Both groups were under the command of the Adjutant General and given military powers to subdue hostile Indian bands and protect the Texas borders from raids, as well as basic police powers to protect settlements from lawlessness.

III. Warrant of Authority and Descriptive List

Beginning in the 1880s, Rangers began carrying a Warrant of Authority and a Descriptive List. These documents, often carried in leather wallets, were used to physically identify the Ranger and provided proof of the Ranger’s authority to local government or other law officials.

IV. First Use of Badges

The first reference to Rangers using badges appeared during the frontier law enforcement era as they changed from a paramilitary to a law enforcement organization. They were often based in or near towns and wanted badges for identification and as a symbol of their authority.

The State of Texas did not supply the Rangers with badges. Instead, the few Rangers who wore them before 1900 either commissioned a jeweler or metalworker to make them or placed an order with a police supply company. The earliest known authentic Texas Ranger badges were simple circle-star designs with stamped markings. This badge design required limited skills and could easily be made from plentiful Mexican five and eight peso silver coins which served as round blanks.

V. The Earliest Known Texas Ranger Badge

Page 32 of 41 Initial here and return all pages _____. Made in the late 1880s from a Mexican coin, oral history attributes this earliest known badge to a member of Ira Aten’s Texas Ranger Company.

VI. The State Ranger Era (1901-1935)

By 1901, the Indian Wars had ended and the Texas frontier was essentially closed but the Rangers were still needed. The Texas legislature reorganized the Rangers into a new “State Ranger” force with full police powers. This allowed the Rangers to face challenges such as gangsters, organized crime and prohibition.

Although the State did not yet issue badges, Rangers wanted and needed them so people would recognize them as law enforcement officers. The sources for badges and the variety of designs increased. Rangers selected their badges based on personal taste, availability and cost. Many badges from this era carry the inscription “State Rangers.”

VII. The DPS Era (1935 to Present)

In 1935 the Texas Rangers were made a division of the newly formed Texas Department of Public Safety. This new agency brought together the various state law enforcement agencies including the Rangers, the Highway Patrol and the Crime Lab. For the first time the State of Texas issued Rangers badges.

Since the formation of DPS, there have been only three official styles of the Texas Ranger badge. The first style, introduced shortly following the formation of DPS in 1935, was a shield overlaid with a circle-star design. This badge was replaced in 1957 by a blue enameled circle-star design that was based loosely upon an early Texas flag. This design proved unpopular with all branches of DPS including the Rangers and was replaced by the current style in 1962.

Col. Homer Garrison, Jr., long-time head of DPS, approved the design for the current badge made from silver Mexican cinco (five) peso coins. The design was inspired by early circle-star Ranger badges and is decorated with wreaths of olive and live oak leaves from the Great Seal of Texas.

Additionally, one personalized style has also been approved. This badge, which must be authorized by the Chief of the Texas Rangers, has the same circle-star shape as the current badge with different design elements including the name of the Ranger.

Page 33 of 41 Initial here and return all pages _____.

2) Pop Culture (Lone Ranger) Gallery

The Texas Ranger Hall of Fame and Museum endeavors to create an at once entertaining, educational and highly interactive exhibit featuring Dr. Dolores Taylor’s Collection of Lone Ranger Memorabilia. In 2009, the TRHFM received a generous collection of Lone Ranger memorabilia from the Estate of Dolores Taylor, M.D. Taylor, an accomplished surgical pathologist from San Francisco, began her collection after acquiring a Lone Ranger belt at the age of nine.

The Pop Culture Gallery has always provided the Museum with the opportunity to entertain and enlighten its visitors to the unique culture that has sprung up around the real Texas Rangers. Currently, the Pop Culture Gallery is in need of updating and Dr. Taylor’s impressive collection provides us with a unique opportunity to renovate the gallery and create a one-of-a-kind visitor experience. A small portion of the Taylor Collection is now on exhibit in the museum. One such exhibit features the broad spectrum of Lone Ranger memorabilia throughout the years, while the other focuses on the Lone Ranger’s most famous portrayer, Clayton Moore.

While we do not wish to detract from the importance of the legendary Texas Rangers, the cultural aspect of their legend is undeniable. On more than one occasion a visitor has been heard to remark, “I didn’t know the Lone Ranger was a Texas Ranger!” In fact, the popularity of the Lone Ranger is such that even international visitors are awed by the mystique surrounding the Lone Ranger and Tonto’s adventures in the American West.

The staff of the Texas Ranger Hall of Fame and Museum has identified three major “themes” to explore in the Lone Ranger/Pop Culture Gallery.

1. Early American Radio (including the socio- economic factors present in America during the Great Depression/1930s);

2. The Creation of an American Hero (including the importance of character, American values and the Lone Ranger’s personal code of ethics);

3. Knowledge of Pop Culture as it relates to the real Texas Rangers Brace Beemer as the Lone Ranger, ca. 1941

I. Introduction to Lone Ranger Gallery/Early Radio Days

Concept/Purpose: Setting the tone for Lone Ranger Gallery, this introductory exhibit will enable visitors to better understand the socio-economic climate in America in 1933 and develop an appreciation of the creation of an American Hero. On the world’s stage in 1933, America and many other countries were in the midst of the Great Depression, Franklin Delano Roosevelt became President of the United States and Hitler rose to power in Germany. That same year, The Lone Ranger made his radio debut. Description: The Lone Ranger/Early Radio Days Introduction Panel will introduce museum visitors to the concept for the entire Lone Ranger exhibit, but will focus primarily on setting the tone for the gallery. A graphic, comic book-like panel will engage visitors with a large-scale black and white rendering of the WXYZ Radio building in Detroit, Michigan as it looked in the 1930s, featuring a red neon “WXYZ” atop the panel.

Page 34 of 41 Initial here and return all pages _____. Photographs of the Lone Ranger cast in the WXYZ Radio studio, FDR giving his fireside chats, Americans during the Great Depression and American families gathered around their radios will be highlighted as well.

II. Lone Ranger Radio Booth (Interactive)

Concept/Purpose: The radio booth interactive will serve to introduce museum visitors to the concept of early American radio as a form of news communication and entertainment. Visitors will step back into the 1930s and engage in a timeless radio experience – separating them from the technology-saturated 21st Century. Guests will have the opportunity to read from copies of original Lone Ranger scripts in an area akin to a 1930’s era radio booth (The Lone Ranger made its debut on WXYZ Radio in Detroit, Michigan on January 30, 1933).

Description: A radio booth decorated in 1930s Art Deco fashion to mimic a booth from the original WXYZ Radio broadcast building in Detroit, Michigan. The radio booth will be complete with microphones, sound-effects station, and early Lone Ranger radio scripts. Engaging graphic and text panels will be included in the radio booth to further describe 1930s radio (and radio personalities) to the museum audience.

Maccabees Building, Detroit, MI III. Lone Ranger Television Production Studio/Theater (Interactive)

Concept/Purpose: Building on the past success of the Texas Ranger Hall of Fame and Museum’s Pop Culture Gallery’s interactive “dress-up” area, this interactive exhibit will allow museum visitors to immerse themselves in early television and step into the role of a Western action hero/heroine.

Description: Featuring a mini-theater complete with theater seats, a performance stage, red-velvet theater curtains, wardrobe area complete with costumes for children and adults alike, Lone Ranger television scripts, backdrops, props and a reproduction television camera, this exhibit will provide hands-on experiences for museum visitors. Photographs and exhibit text featuring information on some of the actors to portray the masked-man on television will be prominently featured in the exhibit. The stage backdrop will be designed in a manner that allows guests to easily change the scene, providing for increased replay value.

IV. Fran Striker and the Emergence of an American Hero

Concept/Purpose: Museum visitors will learn about Fran Striker, the writer/creator of the Lone Ranger and will also come to understand the significance of the character of the masked man. During the Great Depression, when Americans needed a cause to hope, the Lone Ranger emerged as an American Hero. Fran Striker gave life to the masked man who inspired thousands, and visitors will learn more about the man behind the character.

Description: Artifacts and photographs directly related to Fran Striker and his creations/characters will be exhibited together to allow visitors a glimpse into the genius who brought so many memorable characters to life. Photographs of Fran Striker at his typewriter and with his family will be displayed alongside some of the Lone Ranger books that he authored. Additional artifacts will

Page 35 of 41 Initial here and returnFran Striker all pages at his _____. typewriter, ca. 1933 be exhibited, including a copy of the Green Hornet comic book and copies of original documents from Fran Striker’s personal collection. V. “Who was that masked man anyway?”

Concept/Purpose: After gaining an understanding of the creation of the Lone Ranger, visitors will learn about the origins of the Lone Ranger, the strong moral code by which he lives his life, and will be introduced to his faithful companions Silver and Tonto.

Description: In keeping with the established design concept of the gallery, this portion of the exhibit will feature black and white rendering of the iconic image of the Lone Ranger atop Silver as he is rearing. Artifacts from the 1930s and 1940s relating to the early version of the Lone Ranger radio program will add visual appeal to the exhibit. Label text will emphasize the importance of the Lone Ranger’s moral code, his ideals and beliefs. Tonto and Silver will also be represented in the objects in the case with selections from early promotional giveaways, comic books and action figures.

VI. Voices of the Ranger

Concept/Purpose: Museum visitors will get to know the men most well known for their radio portrayal of the Lone Ranger and Tonto: Earle Graser, John Todd and Brace Beemer. This section is a chance to peek inside the radio actors’ lives during the early days of radio.

Description: Archival photos and personal items from the various radio actors who portrayed the Lone Ranger and Tonto will provide visitors with a behind-the-scenes look into the early radio programming.

VII. The Lone Ranger on Television/Movies Concept/Purpose: The character of the Lone Ranger developed beyond that of a radio hero to include popular depictions on both film and television. This portion of the exhibit will allow visitors to explore how the story of the Lone Ranger evolved (often in contradiction to the radio character) through serials, feature length films, television programs and Saturday morning cartoons.

Description: The rear wall of this section will be screen printed with two images – on one side will be a shadow print of the Republic Pictures logo and on the other a shadow print of Clayton Moore as the Lone Ranger on a rearing Silver. Posters and photographs will be hung on the wall at varying depths to provide a 3-D effect. Artifacts chronicling the Lone Ranger’s journey on the big and little screen will be exhibited on the walls and on pedestals. Video clips will be played on a small flat screen TV suspended on the back wall.

Tonto, Silver and the Lone Ranger

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VIII. Larger-Than-Life Comic Book (Interactive)

Concept/Purpose: Designed to run down the center of the Lone Ranger Gallery, this large-scale comic book will engage visitors with a unique glimpse into the timelessness of the Lone Ranger through vintage and modern Lone Ranger comic books. Visitors will be able to see how the characters have developed through the course of the years and how even though some things may have changed in how the Lone Ranger is portrayed, the moral code and overall character are very much the same.

Description: The cover of the large-scale comic book is intended to visually draw museum visitors into the gallery. The cover will feature a life-sized, pop-out version of the iconic image of the Lone Ranger mounted atop Silver with the words “Hi-Yo Silver!” Pages from a vintage 1940s comic book will be featured down one side of the installation with a 20th Century comic running down the opposite side.

IX. The Collector: Dolores Taylor, M.D.

Concept/Purpose: Museum visitors will become acquainted with D. Taylor, M.D. and get to understand how and why she began her collection of Lone Ranger memorabilia. Visitors will also learn how personal collecting can be similar, and yet very different from how museums collect, and how museums can benefit from donors.

Description: A photograph of Dolores Taylor, M.D. with Clayton Moore will be the centerpiece of this exhibit, alongside the Lone Ranger child’s belt (later autographed by Clayton Moore) that started Dolores’ lifelong fascination with the Lone Ranger. The exhibit will also feature an approved biography of the collector.

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SCOPE OF PROJECT

A detailed scope of services will be developed for each project during contract negotiations. A typical scope of services (for reference purposes) for the Proposer will include the following:

I. BASIC SERVICES

A. Preliminary Phase. This phase involves those activities required for planning and defining the scope of a project and establishing preliminary requirements. The Proposer will perform the following:

1. Confer and attend meetings with City representatives on project requirements, finances, schedules, early phases of the project and other pertinent matters;

2. Provide consultation services as to best method or course of action for the successful completion of the projects in the most timely and cost-effective manner;

3. Plan, procure and/or prepare necessary architectural and engineering documents required for preliminary design considerations;

4. Develop design schematics, sketches, environmental and aesthetic considerations, project recommendations, preliminary layouts and cost estimates of proposed construction and total project budget;

5. Consult with City representatives on exhibit concept development;

6. Develop design renderings for purpose of fundraising and development;

7. Prepare preliminary design report;

8. City will furnish Proposer with any preliminary information available to include copies of plans of such existing facilities as are necessary and available and with other information pertinent to the planning and design.

B. Design Phase. This phase includes all activities required to undertake and accomplish a full and complete project design. Upon approval of the preliminary phase, the Proposer will perform the following:

1. Conduct and attend meetings and design conferences to obtain information and to coordinate or resolve design matters;

2. Develop exhibit floor plans;

3. Specify materials to be used;

4. Prepare necessary engineering reports and construction drawings, including specification of electrical and lighting requirements;

5. Detail traffic flow requirements;

Page 38 of 41 Initial here and return all pages _____. 6. Prepare total project budget including estimates of costs/quantities and schedule.

C. Bidding Phase (if utilizing any sub-contractors).

1. Prepare detailed plans, specifications and contract bid documents, and submit for City. Provide 60%, 90%, and 100% complete plan and bid documents for City staff review and approval and participate in associated review meetings;

2. Conduct the pre-bid conference;

3. Assist the City in solicitation of bids by identification of prospective bidders and review of bids by solicited interests.

4. Review all pre-bid questions and submissions, and prepare for the City’s approval, any addenda necessary to inform contractors of revisions prior to bidding;

5. Analyze bids, prepare bid tabulations, and make recommendations concerning award of contract;

6. Confer with the City and make revisions as necessary for re-advertising the project for bid if the lowest responsible bidder’s bid exceeds available funding. These revisions will be made at no additional charge to the City.

7. Review and coordinate sub-contractor’s progress schedule with the sub-contractor and City’s representatives;

8. Determine amounts owed to sub-contractors and assist the City in the preparation of payment;

D. Fabrication Phase. Upon approval of the bidding phase, if necessary, the Proposer will perform the following:

1. Provide consultation and advice to the City during all phases of exhibit fabrication;

2. Detail location(s) of fabrication services;

3. Conduct a pre-fabrication conference;

4. Review and approve shop and working drawings and material and /or equipment submittals;

5. Provided interpretations and clarifications of plans and specifications and authorize minor changes that do not affect the contractor’s price and are not contrary to the general interest of the City under the contract;

7. Inspect work in progress periodically and provide appropriate reports to the City project manager, inspector, and contractor;

8. Prepare and negotiate change orders and supplemental agreements that are necessary;

9. Review construction drawings and prepare records of project as constructed

E. Installation Phase. Upon conclusion of the fabrication phase, the Proposer will perform the following:

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1. Provide turn-key installation of non-artifact exhibit components;

2. Consult with City representatives on installation of artifacts as exhibit components;

3. Maintain working schedule of installation and coordinate with City representatives to preserve normal museum operations;

4. Maintain a clean and orderly working environment;

5. Make final inspection with City staff and provide the City with a Certificate of Completion for the project.

6. Prepare and provide as-constructed plans.

II. CITY PROVIDED SERVICES

ALL STATE AND CITY LAWS OR ORDINANCES PERTAINING TO BIDDING AND PURCHASING WILL BE FOLLOWED. The Proposer is expected to work closely with the City’s departments, to include Purchasing, Facilities, Engineering, Inspection and Code Enforcement. No bid or proposal documentation, or advertising, should be released without prior review by Purchasing Services. The City will maintain a list of plan holders, distribute any addenda, and conduct the bid openings. The City will conduct the pre- construction conference in conjunction with the Proposer and issue all notices to proceed.

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