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Junior Solar Sprint Host Guide Book

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Junior Solar Sprint Host Guide Book NREL/BK-820-30825 Revised 9/19/01 Host Guide Book TABLE OF CONTENTS TOPIC PAGE Introduction .......................................................................................................................................................................................3 Common Questions About the Junior Solar Sprint............................................................................................................................4 HOST SITE ACTIVITIES TIMELINES ..........................................................................................................................................6 APPENDIX A - Sample Introduction Letter ...................................................................................................................................11 Appendix B - Sample Sponsor Letter..............................................................................................................................................13 APPENDIX C - Sample Press Release............................................................................................................................................14 APPENDIX D - Sample Draft Agenda for Race Day .....................................................................................................................15 APPENDIX E – Track Specifications .............................................................................................................................................16 APPENDIX F – Race Day Information...........................................................................................................................................20 PARTICIPATING SCHOOLS................................................................................................................................................21 Registration packet for the Colorado Junior Solar Sprint Competition ...................................................................................24 Letter to Coaches.....................................................................................................................................................................25 2000 Colorado Junior Solar Sprint ..........................................................................................................................................26 Parental Consent for Student Participation..............................................................................................................................27 STUDENT MEDICAL FORM................................................................................................................................................28 COACH MEDICAL FORM....................................................................................................................................................29 PHOTO RELEASE FORM – STUDENT ...............................................................................................................................30 PHOTO RELEASE FORM – COACH ...................................................................................................................................31 JSS Race Rules ........................................................................................................................................................................32 Tentative Agenda.....................................................................................................................................................................34 Directions & Map ....................................................................................................................................................................35 Conduct of Race ......................................................................................................................................................................37 Race Format.............................................................................................................................................................................38 Double Elimination..................................................................................................................................................................41 Intramural Race .......................................................................................................................................................................42 APPENDIX G – Sample Volunteer Training Materials ..................................................................................................................44 APPENDIX J – Sample Inspection Design Form............................................................................................................................65 APPENDIX K – sample Evaluation Forms.....................................................................................................................................67 2 Introduction Welcome to the exciting world of the Junior Solar Sprint! You have taken on a fun, exciting program that captures the imaginations and creativity of young people, while providing an opportunity for volunteers to share their skills and ideas. There may be some headaches along the way (especially if the sun doesn't shine), but the result will be a great sense of accomplishment. The feedback you will receive from the students, teacher/mentors, and volunteers that participate in this program will make all your hard work worthwhile. This guide is written as just that - a guide. It will tell you what to expect from the National Renewable Energy Laboratory (NREL), as managers of the Sprint, as well as give you insights for planning and executing a successful Sprint event. The appendices are the last portion of the Guide. You will find samples of letters, forms, and materials that have been used in previous years at various Host Sites. You may want to use this information for your Sprint, or create new documents. Should you choose to copy what is in the Host Guide, remember to update your letters, forms, and materials with the information that is pertinent to your Junior Solar Sprint competition. If you have something that works for you, please send us a copy. We'd love to share it with the other Host Sites! And please note, support is just a phone call away. By dialing 1-800-NEW-ENGY (639-3649), 8 am to 5 pm Mountain Time, you will reach the Education Programs Office at NREL. If no one answers, please leave a message and we will return your call as quickly as possible. We look forward to your participation in the Junior Solar Sprint. Have fun! 3 Common Questions About the Junior Solar Sprint What is the Junior Solar Sprint? The Junior Solar Sprint is a classroom-based national competition of solar-powered model cars for 6th, 7th and 8th grade students. The best cars from each school compete in a regional competition. A regional competition can consist of a state, school district(s), county(ies), or part of a state (i.e., Southern California). The Sprint is not meant to be a single school activity. All participants work with identical solar panels and motors. Cars are judged on the basis of design and craftsmanship as well as performance. What is the purpose of the Junior Solar Sprint? The Junior Solar Sprint is more than just winning a race. It helps to teach principles of renewable energy in an atmosphere that is fun and exciting. Experience from events in previous years demonstrates that it meets its goals of stimulating interest in new technology among young students and encourages them to accept these technologies and incorporate this area in their education, consumer practices and career plans. Who runs the Junior Solar Sprint? The Junior Solar Sprint is supported by the U.S. Department of Energy (DOE) and Midwest Research Institute (MRI), Battelle and Bechtel and managed by the National Renewable Energy Laboratory (NREL). What is a "Host Site?" A Host Site is the organization/person that plans and organizes a regional Junior Solar Sprint competition. The Host Site responsibilities are inviting schools to participate, distributing materials, finding sponsors, managing accounts payable/accounts receivable, recruiting and training technical as well as race day volunteers, scheduling, and managing race day. What will I receive from the manager of the Sprint? NREL will provide written Teacher/Mentor, Student, and Host Guides; race rules; an informational brochure; promotional video; and toll-free support for any question you may have about the Junior Solar Sprint. 4 When is a Junior Solar Sprint competition successful? A Sprint is successful when the students, teachers, parents, and volunteers have fun and learn about renewable energy applications. You will know people had fun when they are enthusiastically discussing next year's race immediately following the awards ceremony. The key to having a successful race is organization. The success of the event is directly proportional to the time and effort expended organizing the race. 5 HOST SITE ACTIVITIES TIMELINES Please remember, these are guidelines, not absolutes. Once you get a feel for what needs to be done, you will be able to judge for yourself how much time you will need to accomplish the tasks at hand. And don't forget to have fun! September You will receive a letter from the manager of the Sprint informing you of next year's plans and asking you to return a commitment letter with an estimate of how many kits you will need for your competition. October/November Inviting
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