AGENDA ITEM# 13
DATE: 01 March, 2016
TO: BOARD of Trustees
FROM: Jon Combs – Public Works Director
SUBJECT: Review and discussion regarding landscaping agreements for the District’s parks with action to approve qualified landscaper.
Enclosed are three contract bids for the 2016 landscape and maintenance of the Sun Valley GID parks. Staff is recommending we accept the contract from ALL Seasons Lawn & Landscaping. This is the lowest bid and also the same company that has performed the maintenance on our parks for the last five years and is familiar with our systems. The yearly contract amount is $45,297.00. This is a savings over last year contract.
I would be happy to answer any questions or concerns you may have.
Thank you for your consideration.
Respectfully Submitted,
Jon Combs Sun Valley GID Public Works Director
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Landscape Maintenance Proposal for:
2/18/16
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Reno Green Landscaping (RGL) creates and maintains artistic and practical landscapes tailored to the specific needs of our clients. RGL is a full-service landscape company and has served northern Nevada and California since 1975. RGL employs degreed horticulturists, Certified Landscape Technicians (CLT), licensed applicators and experienced managers trained in all aspects of landscaping.
RGL delivers unparalleled landscape services at competitive prices. Our core objective is simple: to provide exceptional landscape services. Attentive customer care and consistent follow-up are just some of the reasons that referrals are our number one source of new business. You can depend on RGL to keep your property looking its best throughout the entire year.
Contents General Information ...... 3 Scope of Services ...... 4 Spring Clean Up...... 4 Aeration ...... 4 Mowing, Edging and Trimming ...... Error! Bookmark not defined. Fertilization/Pre-Emergent ...... 5 Grounds Care ...... 5 Pruning ...... 6 Irrigation ...... 6 Fall Clean Up ...... 7 Site Recommendations ...... 7 Optional Services ...... 7 Billing Information ...... 8 Terms and Conditions ...... 10 Attachment A – Schedule of Rates ...... 11 Attachment B – Ice and Snow Control Services ...... 12
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General Information
1. RGL is a fully licensed and insured company and all employees are covered by Worker’s Compensation. - NV Contractor’s Licenses: #18214, 79827 - CA Contractor’s License: #878739 - City of Reno Business License: #100623 - City of Sparks Business License: #050779 - Carson City Business License: #14-00004268 - Washoe County Business License: #B1204826 - Placer County Business License: #100584 - NV License To Sell Nursery Stock: #7378 - Nevada Department of Agriculture Pest Control License: #1587
2. RGL’s regular business hours are Monday-Friday, 8 a.m. – 5 p.m. The after-hours emergency phone number with 24/7 monitoring is (775) 852-8952, option 9.
3. Services missed due to holidays or weather will be made up on other service days.
4. RGL participates in a comprehensive safety program in conjunction with the Builders Association of Western Nevada (BAWN). This program includes weekly safety meetings, random drug testing and frequent field audits.
5. RGL has or will obtain any and all licenses necessary to perform the services described in this contract, as required by law.
6. The practices and procedures employed will be according to accepted industry standards; installations and applications will be made with technical expertise. All vehicles and equipment are operated both skillfully and safely.
7. Work performance complies with the Federal Occupational Safety and Health Act.
8. RGL employees are required to be in company uniform and wear appropriate footwear and safety gear.
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Scope of Services
Upon approval of this contract, RGL will schedule an inspection of your property and address any concerns. Clients are assigned an Account Manager, Foreman, Crew Lead, Irrigation Technician and Customer Service Representative. Account Managers and Foremen conduct frequent site inspections once service begins. If an issue arises, RGL staff is available to meet with you on-site, submit work orders and ensure the work is completed. RGL will notify client regarding any dead, damaged or diseased plant material and trees, along with a written proposal for replacement. Customer service is our number one priority! Don’t hesitate to call us with any concerns or questions!
Spring Clean Up
The Spring Clean Up will take place in March, weather permitting. Leaves and debris will be raked, (and/or blown) and removed from all landscape and hardscape areas. Tree wells in turf areas will be inspected and established to allow for better water absorption and to prevent damage to tree trunks. Trees (up to 15 ft.) and shrubs will receive a seasonal pruning. Weed abatement will commence, using a combination of herbicides and manual pulling.
Aeration
One aeration service will take place in the spring after the irrigation system has been turned on for the season. Soil plugs will be removed from hardscapes but remain on turf areas to decompose into valuable nutrients. A second aeration can be done in the fall for an additional charge.
Turf Area Maintenance
Grass is mowed on a weekly basis during the growing season (approximately April – November).
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Mowing patterns are alternated. This is not only for aesthetic reasons, but also to encourage more upright growth and help prevent ruts and compaction in the lawn. Clippings are mulched and will decompose into beneficial organic material. Work will be performed in a manner that prevents damage to trees, shrubs, turf, buildings, parked cars, site fixtures, irrigation systems and landscape lighting. Mowing around water features will be done in such a manner as to avoid discharge of clippings into features. Turf edges along hard surfaces will be edged vertically (not tapered), and the trimming of tree wells and planter beds will be done on a weekly basis. RGL removes all clippings from sidewalks, curbs and roadways.
Fertilization/Pre-Emergent
Turf Fertilization: RGL uses a custom fertilizer blend that provides longer lasting nutrients, minimizes broadleaf infestation and reduces water usage. RGL fertilizes 2 to 3 times per year, depending on soil conditions and turf health and appearance. Soil testing will be done to ensure turf is receiving proper care and nutrients.
Tree/Shrub Fertilization: All plant material will receive fertilizations to obtain maximum results and contribute to a shrub’s overall health. All plants will be observed for nutritional deficiencies and insect infestations. Recommendations will be made for treatment.
Herbicide Weed Control: Pre-emergent will be applied in late winter/early spring to lawn, planter beds and hardscape cracks and seams in an effort to reduce weed growth in the spring and summer. Post-emergent will further inhibit growth of lawn weeds and is incorporated into the second fertilization. Planters will be treated with post emergent throughout the season as required.
Grounds Care
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Debris and trash will be removed from planters, sidewalks and curbs adjacent to the landscaping. Weeds will be removed as needed. Tree stakes will be inspected and adjusted or removed as required. All areas with decomposed granite shall be raked periodically. RGL will notify the client if mulch areas need to be refreshed or replenished. This is out of scope of this contract and will be completed after client approval.
Pruning
RGL performs seasonal pruning of flowers, shrubs and trees up to 15 feet tall. Our crews will prune shrubs in accordance with what is appropriate for that particular species unless otherwise specified. Dead blossoms will be removed from perennials prior to the growing season. Flowering shrubs will be pruned at horticulturally correct times to promote flowering.
Irrigation
RGL will turn on, reprogram and make any necessary adjustments to the irrigation system to ensure the most efficient and effective schedule. The irrigation system will be operated at an appropriate seasonal schedule, using the least amount of water necessary to maintain the growth, health and vigor of all landscape materials. RGL will provide recommendations for turf elimination where watering requirements exceed client budget restrictions. Maintenance of the irrigation system will include: o Monitoring the control valve operation and zone coverage o Adjusting as necessary to minimize water runoff o Flushing head nozzles to ensure proper and equal water distribution At the end of the season, RGL will winterize the irrigation system (approximately mid-November, depending on climate conditions). All backflow prevention devices will be drained according to the manufacturer’s recommendations. Repairs to sprinkler equipment damaged by mowers or equipment operated by RGL will be the responsibility of RGL. Irrigation system repairs not caused by RGL will be done on a time and materials basis.
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Fall Clean Up
The Fall Clean Up will take place in October/November, weather permitting. Perennial plants such as ornamental grasses and woody shrubs will begin to be pruned. Leaf abatement will be conducted regularly.
Site Recommendations
Top dress turf areas with Gypsum or Humus Replace irrigation heads with MP Rotator nozzles Explore using soil polymers for water savings in turf and planter areas
Special instructions: Refer to client-provided RFP and Scope of Work
Optional Services
Pest Control (monitoring is included in this contract): RGL practices Integrated Pest Management (IPM) to control insects, diseases and weeds on and around perennials, ground covers, shrubs and trees. IPM is an environmentally safe practice, using dormant oils and insecticidal soaps to control pest populations prior to using any harsh pesticides. All applications are performed when the temperatures are below 90°F and when wind drift is negligible.
Landscape Renovations and Installations: RGL is a full-service landscape company. Our Design and Installation department is available for complimentary consultations, design advice and estimates.
Irrigation: Installation of new water saving ET controllers and sprinkler heads Irrigation audits for sprinkler performance and efficiencies
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Burying pre-existing exposed drip lines
Snow and Ice Control: Manual and mechanized snow control Ice melt application
Winter Watering: Once irrigation systems are winterized and the region experiences long periods without precipitation, winter watering is recommended. Winter watering is not included in this contract and will be performed if it is deemed necessary at an additional charge.
Repairs: Damages caused by weather, vandalism, carelessness, etc., are not included in this contract. Repairs will be completed when requested on a time and materials basis.
Billing Information
Billing: Invoices are sent the first of the month for services performed in that month. Invoices are due upon receipt and will be considered past due after 30 days from the invoice date. Contracts are reviewed yearly to determine efficiency and increases in labor and material costs.
Extra Work: Work that falls outside the scope of this contract is considered “extra work” and will be quoted on a time and materials basis, according to Attachment A. Additional services conducted during the month will be accumulated and billed in the beginning of the month following the month of service. Larger installation projects are typically billed upon completion.
Emergency Services: Emergencies are handled accordingly and can be called in to RGL’s after-hours service line 24 hours a day, 7 days a week: (775) 852-8952 option 9. Emergency services are billed on a time and materials basis. Emergency services performed outside the hours of Monday to Thursday 8 a.m. to 5 p.m. and Friday 8 a.m. to noon are subject to an overtime rate charge, according to Attachment A.
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Attachment A - Schedule of Services and Rates
95313- Sun Mesa Park $612.00 per month (9 payments) 95314- Gepford Park $1,697.00 per month (9 payments) 95315- Sun Valley Com. Park $2,040.00 per month (9 payments) 95316- Highland Ranch Park $760.00 per month (9 payments)
Standard services performed each week or as required: - Mow, edge & trim all lawn areas as needed. - Remove grass clippings from affected hard surfaces. - Remove dirt & debris from sidewalks, walkways, and curbs adjacent to landscaping - Control trash & organic material in all planters. - Control weeds in all planters. - Periodic pruning of flowers, shrubs & trees up to 15 feet tall. - Spring clean-up - Fall clean-up
Services to be performed utilizing seasonal schedules:
Irrigation repairs and extra work: Irrigation system breaks not caused by RGL will be repaired and additional work performed only upon client's expressed authorization*. Unless quoted otherwise, such services will be billed on a time and materials basis-- - $45 per man-hour, 1/2 hour minimum, during regular business hours
- $55 per man-hour, 1 hour minimum, after hours
- Materials cost plus 20% handling fee
*Client hereby pre-authorizes single repairs up to $
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Terms and Conditions (95312 Sun Valley GID) (Please complete and return the following pages.)
RGL will furnish material and labor to perform the services listed and in accordance with the specifications above. All materials are guaranteed to be as specified. All work will be done in a professional manner according to standard practices. Any alteration or deviation from above specifications involving extra cost will be executed only under client’s instructions and will become an extra charge. This agreement will constitute the entire agreement between Reno Green Landscaping and to the extent incorporated in this agreement. In particular, no warranties of Reno Green Landscaping not expressed in this proposal are to be implied.
This service agreement is effective as of the date noted on Attachment A and shall renew automatically annually unless revised or cancelled. This agreement shall inure to the benefit of and be binding to each party’s successors. Either party may revise and/or terminate this agreement with thirty (30) days written notice. It is the responsibility of each party to confirm that such written notice is received by the other party.
Rates shown on Attachment A are based on a service cycle of one (1) year. However, RGL agrees to hold these rates for at least two (2) years from the service begin date. Should services be discontinued less than 12 months after the service begin date, for any reason whatsoever, RGL reserves, and the client acknowledges, the right to re-coup seasonal expenses over and above the annualized cost per month.
All invoices are due and payable within thirty (30) days of invoice date.
Client acknowledges their understanding and acceptance of the above terms and conditions.
Client Representative Date Signed RGL Representative Date Signed
Scott G. Owen, President Name and Title Name and Title
Reno Green Landscaping, Inc. Company Company
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A Professional Landscape Management Program
Prepared for Sun Valley General Improvement District
Annual Contract March - November 2016
Table of Contents: 1. Mission Statement Vision Statement Core Values 2. General Information 3. Scope of work 3.1. Turf Care Signature Landscapes is Northern 3.1.a. Mowing Nevada and California’s largest and 3.1.b. Edging and Trimming most landscape company. 3.1.c. Fertilization Since 2001 our award-winning 3.1.d. Weed Control company has provided commercial 3.1.e. Aeration property maintenance, commercial 3.2. Horticultural Care outdoor facilities management, and 3.2.a. Trees 3.2.b. Shrubs landscape construction for both 3.2.c. Ground Cover commercial as well as residential 3.2.d. Shrub Beds properties. 3.2.e. Fertilization We continually strive to provide top 3.3. Irrigation quality, state-of-the-art landscape 3.3.a. Maintenance management and have been 3.3.b. System Start Up and Shut Down rewarded with contracts for several 3.3.c. Repairs of the region’s most prestigious 3.4. Other Services properties and clients. 3.4.a. Quality Control
3.4.b. Litter Removal and Trash Cans 3.4.c. Annual Planting and Care 3.4.d. Consultation and Estimates
4. Contract Exclusions
5. Landscape Services Calendar 6. Billing Information and Enhancement Services
7. Services Schedule 8. Standard Terms and Conditions
9. Acceptance of Contract 9.1. SVGID Information Signature Landscapes is a Rain Bird Select Contractor. You can expect the highest level of care and attention for your landscape and irrigation system.
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MISSION STATEMENT
To be the company that others aspire to work with and for… in the Landscape Industry.
VISION STATEMENT
Providing Award Winning Landscape Solutions, Enriching our Community through Valued and Exceptional Employees with a Commitment to Industry Leadership – This Is Our Signature.
CORE VALUES
Signature believes these are our guiding values . . .
We exist to serve our customers and community
Honesty and Integrity in all that we do
Meet and Exceed customers’ expectations
Be receptive with a positive attitude and communicate openly
Teamwork made up of exceptional employees with quality and pride in their work
Create opportunity for personal, professional and company growth
Be the Industry Trendsetter in all that we do
Have a Passion for what we do
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2. General Information The content of this contract represents a combination of the soundest horticultural practices available and outstanding customer service. The scope of services and any specifications relative to these services are only applicable to those that are selected by the owner of the property or the agent thereof. The services described herein include all labor, materials, equipment and professional supervision necessary to perform the specified services. All work will be in full compliance with Local, State and Federal Regulations, and to the specifications described herein.
Signature Landscapes, LLC is a fully licensed and insured company. Submittals and certificates will be issued upon acceptance of this contract if desired. Employees are covered by Worker’s Compensation for your protection and theirs.
A. Nevada Contractor License # 52590 C10. Limit $1,000,000 B. California Contractor License # 950712 C. City of Reno Business License # A18740 D. City of Sparks Business License # 059449 E. Washoe County Business License # B0104230 F. Nevada License to sell Nursery Stock # 8357 G. Federal Tax I.D. # 88-0499166 H. Nevada Pest Control Operator License # 6013
Service hours are generally from 7:00am to 5:00pm M-F and adjusted for weather, special projects, etc., and business hours are 8:00am – 5:00pm M-F. 24 hour / around the clock emergency services are provided. You will be provided with emergency phone numbers upon acceptance of this contract. All services are weather prevailing and any work missed due to weather will be made up on other service days.
Work Force shall include qualified legal laborers, and direct supervision by a qualified English speaking landscape manager on all service days.
All chemicals will be applied in compliance with all local, state, and federal authorities.
All equipment used will be in safety compliance with all local, state, and federal authorities.
Signature Landscapes, LLC will replace, free of charge, any plant materials that die due to our neglect. We will also replace or repair, free of charge, anything damaged by us in the course of our work.
Holidays – Except in the event of an emergency, no maintenance services will take place on the following Holidays: New Years Day, Martin Luther King Day, President’s Day, Good Friday, Memorial Day, 4th of July, Labor Day, Nevada Day, Veteran’s Day, Thanksgiving (2 days), and Christmas.
This contract is for an initial period of one (1) year as the annual costs are amortized evenly over twelve (12) months. See SMART CONTRACTS Exhibit E. This contract will automatically extend after the initial one (1) year period for additional one (1) year terms unless written notification of intent not to renew is received by either party at least thirty (30) days prior to the end of the then current term. Alleged non-performance of contractual obligations shall be addressed to Signature Landscapes, LLC in writing. In the event of such a claim, Signature Landscapes, LLC retains the right to resolve the situation or conflict within thirty (30) days from date of receipt of the written notification. If the situation is not resolved within such 30-day period, then SVGID may give a 30 day written cancellation notice to end services. Should services be stopped for whatever reason during the initial year or any renewal period, then a fee to re-coup seasonal expenses over and above the average cost per month will be due and payable immediately to Signature Landscapes, LLC. This contract shall inure to the benefit of and be binding to each parties’ successors and assigns.
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3. Scope of Work: Scope of work is based upon property already being in a clean, maintainable state.
3.1 Turf Care
3.1.a. Mowing:
All lawns will be mowed weekly during the peak growing season typically from April 1st to November 1st, averaging 30 mows per season as weather conditions allow. Some non-peak season mowing may occur at no additional expense. Mow heights, depending on time of the season, will range from 2” during the spring and late summer/early fall months and 3” during the peak season months. Baseball infields will be mowed at a 2” height at all times. Mowing patterns will be alternated to prevent rutting. Some mulching may be done where site conditions allow and it does not result in unwanted accumulations. Litter will be removed from turf areas prior to mowing. Mowers may be utilized for leaf abatement. Turf borders and existing tree wells will be chemically treated to keep weed free on an as needed basis.
3.1.b. Edging and Trimming:
All turf edges will be edged and trimmed on an alternating bi-weekly schedule during the peak growing season. Lawn edges at sidewalks, driveways etc., will be mechanically edged one week, while the trimming of planter beds, tree wells etc. (done with a weed-eater) will be done on the following week.
3.1.c. Fertilization:
Lawns will be fertilized five times per year so that the desired results are attained. All applications will be made with granular fertilizers. Products used will include (but not limited to) 16-6-8, 21-7-14, 15- 15-15, 25-5-5, etc., to target specific desired results such as color, root development, drought tolerance, and soil balancing. Non fertilizers like iron sulfate, gypsum, calcium, etc. may be used as a part of our fertilization program at an extra cost upon approval.
3.1.d. Weed Control:
One pre-emergent application to all turf areas will be provided in late February to early March. Two post emergent, broadleaf herbicide applications will be made to prevent further infestation of lawn weeds. Fertilizer / pre-emergent blends will be used to satisfy both fertilizer and pre-emergent requirements. Lawns will be monitored for turf diseases, pests and if needed, treated with the appropriate product according to State and Local Regulation and product labeling at an extra charge upon approval.
3.1.e. Aeration:
One aeration per year will be provided in the spring after the irrigation system has been activated in order to pull soil plugs at a depth of 2”. Soil plugs will remain on turf areas but removed from sidewalks and other hard surface areas. This process will then be followed up by an application of turf fertilizer.
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3.2 Horticultural Care
3.2.a. Tree Care:
Maintenance pruning will include the removal of sucker growth, limbs and branches that impede building light fixtures and headway clearance for walkways. Trees having branches or limbs that exceed the height of 15 feet and/or limbs that are greater than 2” caliper will be considered as extra work and will be directed to our arbor care department. Tree wells in turf areas will be maintained to minimize damage from trimmers and mowers. Leaf abatement is included under this maintenance agreement twice in the fall months. Trees will be monitored for pests and diseases, and if needed, will be treated by a Licensed Pest Control Operator with the appropriate product according to state and local regulation and product labeling at an extra charge upon approval.
3.2.b. Shrub Care:
Shrub pruning is provided for a natural look to ensure growth and development as well as shape and structure. All shrub pruning will be done in a way that is horticulturally correct for the individual species on site. Shrub pruning of the entire property is included under this maintenance agreement twice, (months to be determined based upon weather conditions). Hedging or shearing will only be performed with materials that are planted for that purpose, (e.g., hedges) unless otherwise specified or the prior pruning practices have been established in this manner. Shrub materials will be monitored regularly for pests and diseases.
3.2.c. Ground Cover Care:
Ground cover materials will not be allowed to encroach into or over areas where they were not intended. Generally they will be kept 4 to 6 inches away from fences, walls, sidewalks, curbs etc. Ground cover materials will be monitored routinely for pests and diseases.
3.2.d. Shrub Bed Care :
Pre-emergent will be applied to all shrub beds in late winter to early spring while continual use of post emergent as well as manual weed removal will take place for further control of weeds. Shrub bed litter will be removed as needed. Shrub bed weeding, whether manual or chemical will occur as needed during the growing season. Perennial care will also occur as a part of shrub bed care by removing dead blossoms as well as seasonal die back. Shrubs and ground cover materials can be treated by a Licensed Pest Control Operator with the appropriate product according to State, Local Regulation and product labeling as an extra service upon the appropriate approval.
3.2.e. Fertilization:
All plant materials will be fertilized once per year so that desired results are attained. Products used will specifically target the needs of the plant material. Exceptions will be made for plant materials deemed to be in perfect health, in which case fertilization is not recommended. Shrub and ground cover feeding will include the use of micronutrient fertilizers and other products deemed necessary for the health of the plant material.
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3.3 Irrigation Services
3.3.a. System Maintenance:
All irrigation scheduling in common areas will be provided within the guidelines of the local watering restrictions and the limitations and capabilities of the irrigation system. Turf areas will be irrigated to maintain healthy growth and vigor, minimizing waste and run-off. Drip and shrub spray systems will be managed to supply adequate water to trees, shrubs, and all other non turf plant materials in order to promote health and vigor. Recommendations will be made for either decreasing or expanding the irrigation system to accommodate any deficiencies that can not be corrected by modifying the zone watering time. The systems will be programmed to water between dusk and dawn when possible, and measures will be taken not to interfere with daytime functions. Some manual watering may occur during the day if needed, and all systems checks and repairs will be made during our regular business hours. All heads damaged by turf care equipment will be repaired at no additional expense to the customer unless they are deemed improperly installed. System tuning and cleaning will be considered an ongoing maintenance function. With the exception of emergency shut down, the system will not be adjusted by anyone other than a Signature Landscapes LLC technician.
3.3.b. System Start Up and Shut Down:
System start up will occur prior to the first application of turf fertilizer and no sooner than the last probable freeze date. At this time, the irrigation system will be inspected, adjusted, and repaired if needed. Any repairs at this time will be considered extra work above and beyond contracted maintenance.
System shut down will occur no later than Nov. 15 of each year, depending upon climatic conditions and plant requirements, but before freezing conditions occur that may damage hardware. All irrigation points of connection will be drained. Air purging will be done at the request of the customer and will be considered as extra work.
3.3.c. System Repairs:
The repair and replacement of irrigation hardware (i.e. valves, electrical components, pipes, etc.), not functioning due to normal wear and tear, vandalism, auto damage, other contractor’s agents of the property owner, excessively dirty water (non-domestic or otherwise), acts of god, or any other damage not caused by Signature Landscapes LLC and beyond our immediate control, will be considered extra work and performed with the appropriate approval. In the event that authorization of the repair work is not provided, the Owner accepts responsibility for any losses or additional damages.
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3.4 Other Services
3.4.a. Quality Control:
A preliminary inspection of your property will be made prior to the commencement of this contract. Subsequent site inspections will be made at a frequency mutually agreed upon by Signature Landscapes LLC and the property owner /agent, for the purpose of quality control and scheduling of services. Site reports will be submitted as necessary, determined by the urgency of the findings of the site inspections. Quality control measures will be taken to assure the fulfillment of our contractual obligations.
3.4.b. Litter Removal and Trash Cans:
Litter will be removed on service days. Incidental litter in areas adjoining landscaping will be policed as a part of our services within reason. The clean up of large amounts of litter caused by the carelessness of others will be considered extra work. Trash cans will be monitored and emptied on service days.
3.4.c. Annual Color:
Annual care locations are not included in this contract. Consultation of annual color spots is included in this contract. Planting of annuals in color spot locations will be done on a time and materials basis. The addition of new color spots will be done on a time and materials basis.
3.4.d. Consultation & Estimates:
Regarding renovations, improvement, and repair of your property are covered in this contract at no extra charge. However, design work for any renovation or improvement will be done at an hourly rate on an extra basis.
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3.5 Site Address
Site Description and Boundaries: All turf and planter beds located within the property boundaries as shown in the aerial maps below.
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4. Contract Exclusions
Disease, insect, and rodent control are not included in this contract because they are impossible to accurately estimate. Unpredictable or massive insect infestation, blight or other pests or diseases commonly unknown or untreatable according to Federal, State or local regulation is not included in this contract. We do perform pest control functions as extra work on a case by case basis.
Repairs made due to damages caused by parties other than Signature Landscapes, LLC, e.g., acts of God, weather, vandalism, other contractors, etc., are not included in this contract. We will however repair anything within the realm of our license limits, and make such repairs on a set bid or time and materials basis when requested by SVGID.
Winter watering for turf and plant materials while systems are winterized is not included in this contract. We will perform this function on a time and materials basis if it is deemed necessary for the life of the landscape.
Anything outside the scope of work to this proposal will be considered extra work and done on a Time and Material (T&M) basis or amendment to this contract.
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5. Landscape Service Calendar (775) 857-4333
January: Not Applicable February: Not Applicable March
Leaf abatement Winter tree pruning Charge irrigation systems as Winter tree pruning Winter shrub pruning weather permits Winter shrub pruning Shrub bed care Irrigation tune repair & adjust Shrub bed care Pre-emerge shrub beds Aerate lawns Litter Removal Litter Removal First turf fertilization Shrub bed care
Pre-emerge lawns
Litter Removal
April May June
Irrigation maintenance Irrigation Maintenance Irrigation maintenance Post emergent herbicide Maintenance pruning shrubs and Maintenance pruning shrubs and application ground covers ground covers Annual color plantings (T & M) Shrub bed care Shrub bed care Shrub bed care 2nd post emergent application Annual care Tree and shrub fertilization 2nd application of turf fertilizer Mowing Mowing Annual care Litter Removal Litter Removal Mowing
Litter Removal
July August September
Irrigation maintenance Irrigation maintenance Annual color change (T & M) 3rd application of turf fertilizer Shrub bed care Mowing Shrub bed care Annual care Shrub bed care Annual care 4th application of turf fertilization Irrigation maintenance Mowing Mowing Litter Removal
Litter Removal Litter Removal
October November December: Not Applicable
Irrigation maintenance Winterize irrigation Tree de-staking/adjusting 5th application of turf fertilizer fall/ Leaf abatement Winter pruning winterize formula Shrub bed care Shrub bed care Mowing season concludes per Annual care Litter Removal
weather Litter Removal
Shrub bed care Annual care Litter Removal
* Some items may roll over into the following month(s) due to weather conditions. ** Services will be made up before or after observed holiday.
Holidays and Observances ** Except in the event of an emergency, no maintenance services will take place on the following Holidays: New Years Day, Martin Luther King Day, President’s Day, Good Friday, Memorial Day, 4th of July, Labor Day, Nevada Day, Veteran’s Day, Thanksgiving (2 days), and Christmas.
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6. Billing Information & Enhancement Services
6.1 Enhancement Services
Signature Landscapes, LLC maintains a complete resource to provide a wide range of landscape construction, repair, and enhancement functions, as well as routine maintenance functions. Large improvement or upgrade projects (generally over $250.00) will be submitted as proposals for the SVGID prior approval.
6.2 Extra Work
Incidental extra work will be done at the direction of SVGID or their representative(s) on a time and materials basis. Our rate for Labor is $38.50 per hour, Technician $48.50 per hour. Approval may be verbal, via telephone or electronic transmission sent by fax or email. All materials will be billed at wholesale cost plus handling. Incidental repairs necessary to save plant material or resolve immediate problems will be handled without notice/approval up to $250 per incident. (After Hours/ Emergency rates are higher and vary depending on the type and time of emergency and personnel needed to respond).
6.3 Emergency Services
Emergencies called in during regular business hours will be attended to by radio dispatched service crews. Signature Landscapes, LLC maintains an after hours phone paging system to provide response for emergency situations, 24 hours a day, 365 days per year. System will alert the “on call” manager to respond back to you, and make appropriate dispatch of personnel. Emergency work is to be done on a time and materials basis per occurrence. After hours work will be charged an overtime differential rate depending on when work is performed.
6.4 Billing Cycle
Maintenance invoices will be generated at the beginning of the month. Invoices for additional services will be issued upon completion of the extra work. All billings (unless otherwise agreed upon in writing) are due upon receipt and will be considered past due after 30 days from the date of the invoice. Over due bills are subject to a 2% service charge per month. The monthly contract amount is an amortized annual amount. Should cancellation occur for any reason, then a fee to recoup expenses incurred and not yet billed will be charged to offset the seasonal nature of the work and the averaged monthly contract amount.
6.5 Our Corporate Address and Phone Numbers.
Signature Landscapes, LLC
Office 3705 Barron Way Reno, NV 89511 Phone 775-857-4333 Fax 775-333-0844 After Hours 775-857-4333 ext 5 E-mail [email protected] (for work requests)
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7. Services Schedule
For SVGID
The service sections below provide a summarized breakdown of our full services and the associated costs of this agreement between Signature Landscapes, LLC and SVGID beginning the day of______.
Service
3.1 Turf Care 3.1.a. Mowing and disposal of clippings The total cost for the 3.1.b. Biweekly edging and trimming recommended landscape 3.1.c. Fertilization maintenance services is 3.1.d. Weed control $74,060.00 and is amortized 3.1.e. Aeration into 9 monthly payments of 3.2 Horticultural Care $8,229.00 3.2.a. Tree care 3.2.b. Shrub care March – November 3.2.c. Ground cover care for the duration of the initial 3.2.d. Shrub beds contract period. 3.2.e. Fertilization 3.3 Irrigation Services Estimated Annual Cost 3.3.a. Maintenance Breakdown:
3.3.b. Systems start up and shut down (Based on turf square footage) 3.3.c. Repairs Sun Valley Community Park: 3.4 Other Services $37,773.00 3.4.a. Quality control 3.4.b. Litter removal & Trash Cans Gepford Park: $28,858.00 3.4.c. Annual planting and care Highland Ranch Park: 3.4.d. Consultation and estimates $5,046.00
Sun Mesa Park: $2,383.00
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8. Standard Terms and Conditions 8.1 If Signature Landscapes, LLC is assessed a return check fee, SVGID shall pay Signature Landscapes, LLC all amounts due and owing as stated in the invoice, plus a returned check feel equal to the greater of twenty dollars ($20) or five percent (5%) of the invoice. If SVGID fails to pay the invoice and returned check fee within ten (10) days after receiving notice of the same, SVGID shall be in default under this contract and Signature Landscapes, LLC shall be entitled to recover all reasonable attorneys’ fees and costs expended in recovering these amounts. SVGID’s officers, managers or partners, by execution hereof, absolutely and unconditionally guaranty, and become surety for, the full and timely payment of all payments due, or to become due under this contract, and upon written demand, will perform and make payment of all payments due, or to become due under this contract.
8.2 Signature Landscapes, LLC shall not be liable for delay in performance or nonperformance of any of its obligations hereunder, in whole or in part, if such performance is rendered impracticable by the occurrence of any contingency or condition beyond the control of either Signature Landscapes, LLC or it's suppliers, including without limitation, war, sabotage, embargo, riot or other civil commotion, failure or delay in transportation, act of any government or any court or administrative agency thereof (whether or not such action proves to be invalid), labor dispute (whether or not involving employees of Signature Landscapes, LLC), accident, fire, explosion, flood or other casualty, shortage of labor, fuel, energy, raw materials or machinery or technical failure. If any such contingency or condition occurs, Signature Landscapes, LLC may allocate production and deliveries in any reasonable manner and may include in such allocation any regular customers, whether or not then under contract, and Signature Landscapes, LLC’s own requirements.
8.3 EXCEPT AS EXPRESLY PROVIDED HEREIN, SIGNATURE LANDSCAPES, LLC GRANTS NO WARRANTIES, EXPRESS OR IMPLIED, BY STATUTE OR OTHERWISE, REGARDING THE PRODUCTS OR SERVICES PROVIDED HEREUNDER, THEIR FITNESS FOR ANY PURPOSE, THEIR QUALITY, THEIR MERCHANTABILITY, THEIR NON-INFRINGEMENT, OR OTHERWISE. NO EMPLOYEE OR AGENT OF SIGNATURE LANDSCAPES, LLC OR ANY OTHER PARTY IS AUTHORIZED TO MAKE ANY WARRANTY FOR THE GOODS OR SERVICES. IN NO EVENT SHALL SIGNATURE LANDSCAPES, LLC BE LIABLE FOR THE COST OF PROCUREMENT OR INSTALLATION OF SUBSTITUTE GOODS OR SERVICES BY SVGID OR FOR ANY SPECIAL, CONSEQUENTIAL, INDIRECT OR INCIDENTAL DAMAGES.
8.4 No failure by Signature Landscapes, LLC to insist on strict performance of any term or condition hereof shall constitute a waiver of such term or condition or any breach thereof, nor shall such failure in any way affect the legal remedies of Signature Landscapes, LLC with respect to any default by SVGID hereunder.
8.5 This contract shall be governed by and construed in accordance with the laws of the State of Nevada, excluding laws directing the application of the laws of another jurisdiction. SVGID agrees that the sole and exclusive jurisdiction and venue for legal proceedings arising hereunder or otherwise as a consequence of other agreements shall be with the appropriate state or federal court in Reno, Nevada.
8.6 No addition to or waiver, modification or cancellation of any provision hereof shall be binding upon either party unless in writing and signed by a duly authorized representative of each party.
8.7 If any term or condition of this contract is held void or unenforceable, it shall be severed, and every other provision shall be enforced as if the void or unenforceable term or condition had never been a part hereof.
8.8 This contract may be executed in counterparts, all of which taken together shall constitute one and same instrument. Signatures delivered by facsimile or electronic means are binding.
8.9 This contract and other documents contemplated hereby or incorporated herein by reference, constitute the final written expression of all of the agreements between the parties, and is a complete and exclusive statement of the terms thereof. It supersedes all prior and contemporaneous agreements, representations and understandings of the parties. The parties specifically represent, each to the other, that there are no additional or supplemental agreements between them related in any way to the matters contained herein unless specifically included or referred to herein.
8.10 If any legal action, arbitration or other proceeding is brought for the enforcement of this contract (including any cross-complaint, counterclaims, or third-party claim), or because of an alleged dispute, breach, default or misrepresentation in connection with any of the provisions of this contract, the successful or prevailing party or parties shall be entitled to recover reasonable attorneys' fees and other costs incurred in that action or proceeding (including all such costs incurred on appeal or in the enforcement of any judgment or settlement), in addition to any other relief to which it or they may be entitled.
8.11 TIME IS OF THE ESSENCE FOR THIS CONTRACT AND EACH PROVISION HEREOF.
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9. SVGID information
Site Address: ______
Billing Address: ______
______
______
Attention: ______
Telephone: ______Fax: ______
E-Mail: ______
Special Instructions: ______
______
______
9.1 Acceptance of Contract
The undersigned SVGID accepts the terms and conditions for this contract with Signature Landscapes, LLC.
Signed: ______Date: ______For SVGID
Print: ______Date: ______
Title: ______
Signature Landscapes, LLC, agrees to abide by the terms and conditions of this contract.
Signed: ______Date: ______For Signature Landscapes, LLC
Print: ______Date: ______
Title: ______
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