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Jon Combs – Public Works Director SUBJECT

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Jon Combs – Public Works Director SUBJECT AGENDA ITEM# 13 DATE: 01 March, 2016 TO: BOARD of Trustees FROM: Jon Combs – Public Works Director SUBJECT: Review and discussion regarding landscaping agreements for the District’s parks with action to approve qualified landscaper. Enclosed are three contract bids for the 2016 landscape and maintenance of the Sun Valley GID parks. Staff is recommending we accept the contract from ALL Seasons Lawn & Landscaping. This is the lowest bid and also the same company that has performed the maintenance on our parks for the last five years and is familiar with our systems. The yearly contract amount is $45,297.00. This is a savings over last year contract. I would be happy to answer any questions or concerns you may have. Thank you for your consideration. Respectfully Submitted, Jon Combs Sun Valley GID Public Works Director 1 Landscape Maintenance Proposal for: 2/18/16 1 2 Reno Green Landscaping (RGL) creates and maintains artistic and practical landscapes tailored to the specific needs of our clients. RGL is a full-service landscape company and has served northern Nevada and California since 1975. RGL employs degreed horticulturists, Certified Landscape Technicians (CLT), licensed applicators and experienced managers trained in all aspects of landscaping. RGL delivers unparalleled landscape services at competitive prices. Our core objective is simple: to provide exceptional landscape services. Attentive customer care and consistent follow-up are just some of the reasons that referrals are our number one source of new business. You can depend on RGL to keep your property looking its best throughout the entire year. Contents General Information ............................................................................................................................................. 3 Scope of Services ................................................................................................................................................... 4 Spring Clean Up...................................................................................................................................................... 4 Aeration .................................................................................................................................................................... 4 Mowing, Edging and Trimming ......................................................... Error! Bookmark not defined. Fertilization/Pre-Emergent .............................................................................................................................. 5 Grounds Care .......................................................................................................................................................... 5 Pruning ...................................................................................................................................................................... 6 Irrigation .................................................................................................................................................................. 6 Fall Clean Up ........................................................................................................................................................... 7 Site Recommendations ....................................................................................................................................... 7 Optional Services ................................................................................................................................................... 7 Billing Information ............................................................................................................................................... 8 Terms and Conditions ...................................................................................................................................... 10 Attachment A – Schedule of Rates ............................................................................................................... 11 Attachment B – Ice and Snow Control Services ...................................................................................... 12 2 3 General Information 1. RGL is a fully licensed and insured company and all employees are covered by Worker’s Compensation. - NV Contractor’s Licenses: #18214, 79827 - CA Contractor’s License: #878739 - City of Reno Business License: #100623 - City of Sparks Business License: #050779 - Carson City Business License: #14-00004268 - Washoe County Business License: #B1204826 - Placer County Business License: #100584 - NV License To Sell Nursery Stock: #7378 - Nevada Department of Agriculture Pest Control License: #1587 2. RGL’s regular business hours are Monday-Friday, 8 a.m. – 5 p.m. The after-hours emergency phone number with 24/7 monitoring is (775) 852-8952, option 9. 3. Services missed due to holidays or weather will be made up on other service days. 4. RGL participates in a comprehensive safety program in conjunction with the Builders Association of Western Nevada (BAWN). This program includes weekly safety meetings, random drug testing and frequent field audits. 5. RGL has or will obtain any and all licenses necessary to perform the services described in this contract, as required by law. 6. The practices and procedures employed will be according to accepted industry standards; installations and applications will be made with technical expertise. All vehicles and equipment are operated both skillfully and safely. 7. Work performance complies with the Federal Occupational Safety and Health Act. 8. RGL employees are required to be in company uniform and wear appropriate footwear and safety gear. 3 4 Scope of Services Upon approval of this contract, RGL will schedule an inspection of your property and address any concerns. Clients are assigned an Account Manager, Foreman, Crew Lead, Irrigation Technician and Customer Service Representative. Account Managers and Foremen conduct frequent site inspections once service begins. If an issue arises, RGL staff is available to meet with you on-site, submit work orders and ensure the work is completed. RGL will notify client regarding any dead, damaged or diseased plant material and trees, along with a written proposal for replacement. Customer service is our number one priority! Don’t hesitate to call us with any concerns or questions! Spring Clean Up The Spring Clean Up will take place in March, weather permitting. Leaves and debris will be raked, (and/or blown) and removed from all landscape and hardscape areas. Tree wells in turf areas will be inspected and established to allow for better water absorption and to prevent damage to tree trunks. Trees (up to 15 ft.) and shrubs will receive a seasonal pruning. Weed abatement will commence, using a combination of herbicides and manual pulling. Aeration One aeration service will take place in the spring after the irrigation system has been turned on for the season. Soil plugs will be removed from hardscapes but remain on turf areas to decompose into valuable nutrients. A second aeration can be done in the fall for an additional charge. Turf Area Maintenance Grass is mowed on a weekly basis during the growing season (approximately April – November). 4 5 Mowing patterns are alternated. This is not only for aesthetic reasons, but also to encourage more upright growth and help prevent ruts and compaction in the lawn. Clippings are mulched and will decompose into beneficial organic material. Work will be performed in a manner that prevents damage to trees, shrubs, turf, buildings, parked cars, site fixtures, irrigation systems and landscape lighting. Mowing around water features will be done in such a manner as to avoid discharge of clippings into features. Turf edges along hard surfaces will be edged vertically (not tapered), and the trimming of tree wells and planter beds will be done on a weekly basis. RGL removes all clippings from sidewalks, curbs and roadways. Fertilization/Pre-Emergent Turf Fertilization: RGL uses a custom fertilizer blend that provides longer lasting nutrients, minimizes broadleaf infestation and reduces water usage. RGL fertilizes 2 to 3 times per year, depending on soil conditions and turf health and appearance. Soil testing will be done to ensure turf is receiving proper care and nutrients. Tree/Shrub Fertilization: All plant material will receive fertilizations to obtain maximum results and contribute to a shrub’s overall health. All plants will be observed for nutritional deficiencies and insect infestations. Recommendations will be made for treatment. Herbicide Weed Control: Pre-emergent will be applied in late winter/early spring to lawn, planter beds and hardscape cracks and seams in an effort to reduce weed growth in the spring and summer. Post-emergent will further inhibit growth of lawn weeds and is incorporated into the second fertilization. Planters will be treated with post emergent throughout the season as required. Grounds Care 5 6 Debris and trash will be removed from planters, sidewalks and curbs adjacent to the landscaping. Weeds will be removed as needed. Tree stakes will be inspected and adjusted or removed as required. All areas with decomposed granite shall be raked periodically. RGL will notify the client if mulch areas need to be refreshed or replenished. This is out of scope of this contract and will be completed after client approval. Pruning RGL performs seasonal pruning of flowers, shrubs and trees up to 15
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