ARDS AND NORTH DOWN BOROUGH COUNCIL 21 May 2015 Dear Sir/Madam You are hereby invited to attend a meeting of the Ards and North Down Borough Council which will be held in the Council Chamber, Town Hall, The Castle, Bangor on Wednesday, 27 May 2015 commencing at 7.00pm. Please note that the ‘Shadow’ Council Photograph will be taken at 6.45 pm. Yours faithfully Stephen Reid Chief Executive Ards and North Down Borough Council A G E N D A 1. Prayer 1.1.Apologies 2. Declarations of Interest 3. Mayor’s Business 4. Mayor and Deputy Mayor Engagements for the Month (Report to follow) 5. Presentation 5.1. Colette Kane, Northern Ireland Audit Office – Conflicts of Interest – A Good Practice Guide (Copy attached) 6. Minutes of Meeting of Council dated 29 April 2015 (Copy attached) 7. Minutes of Committees (Copies attached) 7.1. Planning Committee dated 5 May 2015 (For noting) 7.2. Environment Committee dated 6 May 2015 7.3. Audit Committee dated 11 May 2015 7.4. Corporate Services Committee dated 12 May 2015 7.4.1. Arising from Item 10 – Diversity Champions (Report attached) 7.4.2. Arising from Item 10 – Barclays Bank, Corporate Overdraft Facility (Report attached) 7.5. Community and Wellbeing Committee dated 13 May 2015 7.6. Regeneration and Development Committee dated 14 May 2015 7.7. Special Community and Wellbeing Committee dated 20 May 2015 8. Request for Deputation 8.1. Translink (Copy correspondence dated 18 May 2015 attached) 9. Community Festivals Fund Grant Applications (Report attached) 10. Ward Park Bowls – Interim Pricing Arrangements (Report attached) 11. Corporate Plan (Report attached) 12. Appointment of Chairman to PCSP (Report attached) 13. Consultation Documents 13.1. Northern Ireland Fire & Rescue Service (NIFRS) Draft EQIA on Revised Emergency Response Standards for Northern Ireland – Section 75 Consultation (Copy correspondence from the NI Fire & Rescue Service attached) 13.2. Department of Enterprise, Trade and Investment – Draft Telecommunications Strategy 2015-2017- Continuing to Connect (Copy correspondence attached) 13.3. NI Assembly – The Road Traffic (Speed Limits) Bill (Copy correspondence attached) 14. Nominations to the Board of the Northern Ireland Museums Council (Copy letter from NI Museums Council attached) 15. Appointment of One Member to Northern Ireland Drainage Council (Copy letter attached) 16. Request for Delegated Powers 16.1. Environment Committee – 3 June 2015 – Grant of Entertainment Licence (Report attached) 16.2. Audit Committee – 22 June 2015 – Approval of Financial Statements (Report attached) 17. Conferences, Invitations etc. 17.1. The Royal British Legion – The Northern Ireland Festival of Remembrance – Saturday 31 October 2015 – Belfast Waterfront Hall (Copy correspondence dated 3 March 2015 attached) 18. Transfers of Rights of Burial 19. Sealing Documents 20. Notices of Motion 20.1. Notice of Motion submitted by Councillor Brooks and Alderman Chambers "The Council in reflecting and taking into account the fact that substantial areas of Ards and North Down Borough are tourist destinations and that greater demands are made on Council provided services at holidays and weekends, should ensure that elected members have access to a point of contact officer at all reasonable times to highlight any emergencies or unforeseen situations. Officers on a rota basis could perform this duty with a dedicated mobile telephone number given to members for their use only. The recent Easter holiday period when large numbers of the public visited our Borough and used our facilities exposed a weakness and faultline in communication at ground level particularly regarding the high volume of litter created. In adopting the above notice greater communication will enable an appropriate response to emergencies to be set in place." 20.2. Notice of Motion submitted by Councillor Walker “That while this Council recognises the valuable year-round service provided by frontline staff within the Waste Management Department, it also acknowledges the potential positive impact on our communities of a scheduled Spring-Clean. Officers are therefore asked to come back with a report on how this might be accomplished involving as many local organisations as possible including schools, statutory and voluntary organisations, service organisations, business and commercial organisations and local residents with a view to making it part of the annual pre-summer schedule.” 20.3. Notice of Motion submitted by Alderman Henry & Councillor McClean “That Ards and North Down Borough Council adopt a Community Covenant. A Community Covenant complements, at a local level, the Armed Forces covenant and its aim is to encourage local communities to support the armed forces community within their area and promote understanding and awareness amongst the public of issues affecting the armed forces community. Signatories to a Community Covenant have access to a grant scheme of £10 million per year as part of the Community Covenant Grant Scheme. The Community Covenant is about building understanding of the Armed Forces in our community and is a positive declaration of intent to ensure those who serve or have served in the Armed Forces and their families are not disadvantaged by that service.” 20.4. Notice of Motion Submitted by Councillor Barry (Referred from Council meeting on 29 April 2015) "To ask officers to draft a Community Charter for the new council setting out the value basis upon which council-community relations can be built. This Charter should be based on extensive community participation, given the process by which such a document is developed is as important as the final product". 20.5. Notice of Motion Submitted by Councillor Walker “That this Council recognises the importance of maintaining low speeds through our towns and villages and instructs offices to investigate with Transport NI what permissions are required to include 30mph reminder signs as part of the new Gateway Marker as they are rolled out across the Borough and to then include them within the design of the Markers”. 20.6. Notice of Motion Submitted by Councillor Muir “That this Council requests that Council officers work with relevant organisations to organise a Public Awareness Event in the Borough in September or October 2015 for people who are deaf or have a hearing loss in order to raise awareness of support services available from different agencies for such people following the tragic death of a deaf man within the Borough earlier this year. Cost of such to be funded from current budgets”. ***IN CONFIDENCE*** 21. Purchase of Land from NIHE and NIAS for Replacement Leisure Centre(Report attached) 22. Tender Report – Enabling works for replacement leisure facility at Dairy Hall, Newtownards (Report attached) 23. Request for Secondment (Report to follow) Circulated for Information (a) Post Office – Changes to Lisbane Post Office, 175 Killinchy Road, Newtownards, BT23 5NE (Copy correspondence dated 7 May 2015 attached) MEMBERSHIP OF ARDS AND NORTH DOWN BOROUGH COUNCIL Alderman Angus Carson Councillor Cummings Alderman Alan Chambers Councillor Dunne Alderman Robert Gibson Councillor Edmund Alderman Deborah Girvan Councillor Ferguson Alderman Alan Graham (Mayor) Councillor Fletcher Alderman Ian Henry Councillor Gilmour Alderman Wesley Irvine Councillor Kennedy Alderman Bill Keery Councillor Leslie Alderman Alan McDowell Councillor Martin Alderman Marion Smith Councillor McClean (Deputy Mayor) Councillor Adair Councillor McIlveen Councillor Allen Councillor Menagh Councillor Anderson Councillor Muir Councillor Armstrong Councillor Roberts Councillor Armstrong-Cotter Councillor Robinson Councillor Barry Councillor Smart Councillor Boyle Councillor T Smith Councillor Brooks Councillor Thompson Councillor Cathcart Councillor Walker Councillor Cooper Councillor Wilson Conflicts of Interest A Good Practice Guide Conflicts of Interest - A Good Practice Guide Conflicts of Interest - A Good Practice Guide Conflicts of Interest A Good Practice Guide Published March 2015 Conflicts of Interest - A Good Practice Guide Conflicts of Interest - A Good Practice Guide This report has been prepared under Article 8 of the Audit (Northern Ireland) Order 1987 for presentation to the Northern Ireland Assembly in accordance with Article 11 of the Act. K J Donnelly Northern Ireland Audit Office Comptroller and Auditor General March 2015 The Comptroller and Auditor General is the head of the Northern Ireland Audit Office employing some 145 staff. He, and the Northern Ireland Audit Office are totally independent of Government. He certifies the accounts of all Government Departments and a wide range of other public sector bodies; and he has statutory authority to report to the Assembly on the economy, efficiency and effectiveness with which departments and other bodies have used their resources. For further information about the Northern Ireland Audit Office please contact: Northern Ireland Audit Office 106 University Street BELFAST BT7 1EU Tel: 028 9025 1100 email: [email protected] website: www.niauditoffice.gov.uk © Northern Ireland Audit Office 2015 Conflicts of Interest - A Good Practice Guide 6 Conflicts of Interest - A Good Practice Guide Contents Page Part One: 1 Introduction 2 What this guide covers 3 Part Two: 5 Recognising a conflict of interest 6 Definition of a conflict of interest 6 Whose interest? 6 Is a conflict of interest always wrong? 7 What are the risks to an organisation? 7 How do I recognise a conflict of interest? 7 Part Three: 9 Types of conflicts of interest