Environmental and Social Monitoring Report
Semi-annual Report February 2021
Papua New Guinea: Sustainable Highlands Highway Investment Program – Tranche 1
Prepared by Project Management Office (PMO), Department of Works for the Asian Development Bank.
This semi-annual environmental and social monitoring report is a document of the Borrower. The views expressed herein do not necessarily represent those of ADB’s Board of Directors, Management, or staff, and may be preliminary in nature.
In preparing any country program or strategy, financing any project, or by making any designation of or reference to a particular territory or geographic area in this document, the Asian Development Bank does not intend to make any judgments as to the legal or other status of any territory or area.
Environmental and Social Safeguards Monitoring Report
Reporting Period: Semi-annual: July - December 2020 Project Number: 48444-004 Loan/Grant: Loan 3547-PNG, Loan 3548-PNG / Grant 0538-PNG
Papua New Guinea: Sustainable Highlands Highway Investment Program – Tranche 1
Prepared by Project Management Office, Department of Works for Government of Papua New Guinea and Asian Development Bank.
Submission date: February 2021
CURRENCY EQUIVALENTS
Currency Unit – Papua New Guinea Kina (PGK)
ABBREVIATIONS
ADB - Asian Development Bank ADB PARD - ADB Pacific Regional Department APs - Affected People/Persons CAP - Corrective Action Plan CEMP - Contractor’s environmental management plan CEPA - Conservation and Environmental Protection Authority CRO - Community Relations Officer CSC - Construction Supervision Consultant CW - Civil Works DDR - Due Diligence Report DFAT - Department of Foreign Affairs and Trade DOW - Department of Works EA - Executing Agency EMP - Environmental Management Plan ESO - Environmental and Safety Officer ESSB - Environmental and Social Safeguards Branch GAP - Gender Action Plan GCC - General Conditions of Contract GESI - Gender Equality/Equity and Social Inclusion GoPNG - Government of Papua New Guinea GRC - Grievance Redress Committee GRM - Grievance Redress Mechanism HH - Highlands Highway HIV/AIDS - Human Immunodeficiency Virus/Acquired Immune Deficiency Syndrome IEE - Initial Environmental Examination IP - Indigenous Peoples IPPF - Indigenous Peoples Planning Framework IR - Involuntary Resettlement LARF - Land Acquisition and Resettlement Framework LARP - Land Acquisition and Resettlement Plan LLG - Local Level Government MFF - Multi-Tranche Financing Facility MOA - Memorandum of Agreement NTS - National Transport Strategy PCC - Particular Conditions of the Contract PMO - Program Management Office PNG - Papua New Guinea PPE - Personnel Protection Equipment PRO - Public Relations Officer PWM - Provincial Works Manager QMP - Quarry Management Plan RIC - Rehabilitation Investment Contract (Contractor) ROW - Right of Way RWM - Regional Works Manager SCCPP - Stakeholder Communication, Consultation and Participation Plan SHHIP - Sustainable Highlands Highway Investment Program
SIA - Social Impact Assessment SIP - Social Infrastructure Plan STD/Is - Sexually Transmitted Disease(s)/Infection(s) VLD - Voluntary Land Donation
NOTES
(i) Prepared by the Program Management Office – Sustainable Highlands Highway Investment Program (PMO-SHHIP)/Department of Works (DOW) with assistance from the Construction Supervision Consultants (CSCs) and Contractors for the Government of Papua New Guinea (GoPNG) and the Asian Development Bank (ADB) (ii) This Safeguards Monitoring Report is a document of the Borrower. The views expressed herein do not necessarily represent those of ADB's Board of Directors, Management, or staff, and may be preliminary in nature. (iii) In this report, "$" refers to US dollars. (iv) In preparing any country program or strategy, financing any project, or by making any designation of or reference to a particular territory or geographic area in this document, the Asian Development Bank does not intend to make any judgments as to the legal or other status of any territory or area.
CONTENTS 1. INTRODUCTION ...... 1 1.1. The Program ...... 1 1.2. SHHIP - Tranche 1 Overview ...... 2 1.3. INSTITUTIONAL Arrangement for Program Implementation: ...... 4 1.4. Reporting Period and Methodology ...... 7 1.5. Civil Works Contracts ...... 7 2. SHHIP TRANCHE 1 CONSTRUCTION STATUS ...... 10 2.1. CAMPSITE ESTABLISHMENT ...... 10 2.2. QUARRY AREAS ...... 11 2.3. PHYSICAL PROGRESS (CIVIL WORKS) ...... 13 2.4. PMO BUILDING CONSTRUCTION WORKS ...... 13 3. TRAININGS, MEETINGS AND WORKSHOPS ...... 13 3.1. Environmental Trainings and Meetings ...... 13 3.2. Social Safeguards Trainings and Meetings ...... 15 3.3. SHHIP Review Mission ...... 18 4. ENVIRONMENTAL SAFEGUARDS MONITORING ...... 19 4.1. Environmental Safeguards Requirements ...... 19 4.1.1. Procedural Safeguard Requirements ...... 19 4.1.2. Monitoring and reporting requirements ...... 20 4.2. Environmental Management Plan (EMP) Compliance ...... 21 4.2.1. Monitoring Activities ...... 21 4.2.2. Environmental Performance Compliance ...... 23 4.2.3. Environmental Effect Monitoring ...... 27 5. SOCIAL SAFEGUARDS MONITORING ...... 29 5.1. Social Safeguard Tools ...... 29 5.2. Social Safeguard Compliances ...... 29 5.2.1 Compliance with Loan Covenants ...... 29 5.2.2. Involuntary Resettlement Compliance...... 30 5.2.3. Gender Action Plan Compliance ...... 31 6. CONSULTATION AND AWARENESS ACTIVITIES...... 34 9. GRIEVANCE REDRESS MECHANISM ...... 35 10. SUMMARY OF MAIN ENVIRONMENTAL AND SOCIAL SAFEGUARDS FINDINGS ... 36 8.1. Key Environmental Challenges Encountered During the Reporting Period ...... 36 8.2. Key Social Challenges Encountered During the Reporting Period ...... 37 11. FOLLOW-UP ACTIONS ...... 39 APPENDIXES ...... 42 Appendix 1: Status of Compliance with Loan Covenants ...... 42
Appendix 2: Main findings and discussion of Review Mission (19-23 OCT 2020) ...... 45 Appendix 3: Environmental Checklist ...... 47 Appendix 4 – Sampling and Monitoring Results ...... 50 Appendix 5: Gender Action Plan (GAP) Implementation Status ...... 57 Appendix 6: SHHIP Grievance Redress Committee Details...... 65 Appendix 7: SHHIP Grievance Summary ...... 66 Appendix 8: Safeguards Implementation Pictures ...... 67
List of Tables
Table 1: SHHIP Program – Implementation strategy by tranches ...... 2 Table 2: Environmental Safeguard Monitoring Team ...... 5 Table 3: Social Safeguard Management Team ...... 6 Table 4: Campsite establishments by CW1 ...... 10 Table 5: Campsite establishments by CW2 ...... 10 Table 6: Campsite establishments by RIC ...... 11 Table 7: Quarry area managed by the CW1 Contractors ...... 11 Table 8: Quarry area managed by the CW2 Contractors ...... 12 Table 9: Quarry area managed by the RIC Contractors ...... 12 Table 10: SHHIP tranche 1 – Cumulative Civil Works Accomplishment up to December 2020 .... 13 Table 11: Summary of environmental trainings and meetings ...... 13 Table 12: Summary of Social Safeguard Key Events/Meetings (Jul - Dec’20) ...... 16 Table 13: Project Compliance on ADB Safeguards ...... 19 Table 14: Status of safeguards documents submission and clearance ...... 21 Table 15: Environmental monitoring undertaken during this period ...... 22 Table 16: Non-compliance and issues raised in previous monitoring period ...... 23 Table 17: Environmental monitoring findings and Corrective Measures in this monitoring period. 24 Table 18: Local employment generation by Contractors ...... 31 Table 18: Stakeholder Consultation and Awareness Key Activities ...... 34 Table 20: Summary on key environmental and social safeguard follow-up action items ...... 39
List of Figures Figure 1: Location of SHHIP Highlands Highway Sections ...... 4 Figure 2: SHHIP at Glance ...... 8 Figure 3: Institutional Arrangement for SHHIP Tranche 1, Safeguards Management ...... 9
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1. INTRODUCTION
1.1. THE PROGRAM
1. The Sustainable Highlands Highway Investment Program (SHHIP), otherwise referred to as the Investment Program, aims to rehabilitate, upgrade and maintain the Highlands Highway (HH) through physical investment. Additionally, aligned with provisions and policy framework of National Transport Strategy (NTS), the Investment Program provides capacity development for the broader transport sector using the HH as a pilot project for implementing the envisaged holistic approach to sustainable maintenance. It promotes national cooperation and integration and widens access to social and economic opportunities via improved land transport infrastructure in PNG through the nation’s most important road. 2. Impact and Outcome: The expected impact of the program is aligned with national strategies1, 2, 3 where: (i) opportunity for equality and prosperity in rural areas is increased; (ii) well integrated; safe; socially, financially and environmentally sustainable transport systems is attained; and (iii) access to health, education and other services and living standard of the people of PNG is improved. The expected outcome is efficient and safe increased movement of people, goods and services between the Highlands region and the markets. 3. The SHHIP is a 10-year Program and implements in three tranches as following:
• Tranche 1 is being implemented between 2019 and 2022 and includes (i) road maintenance and road improvement works, (ii) drainage and slope protection works, (iii) road safety improvements as well. • Tranche 2 shall be implemented between 2023 and 2025 and includes (i) continue road maintenance and road investment works, (ii) widen all 29 single lane bridges to two lanes with pedestrian footpaths, (iii) repair, reinforce and reconstruct as appropriate all (40) two-lane bridges. • Tranche 3 shall be implemented between 2026 and 2028 and includes (i) continue road maintenance and road improvement works, (ii) build a new two- lane bypass to divert heavy and through traffic around Goroka because the dense urban fabric cannot accommodate a four-lane highway, (iii) build about 20 km of truck climbing lanes in the steep slopes of the Kassam and Daulo Passes, (iv) build two truck weigh stations in Jiwaka and Goroka; and build two logistics platforms for the trade of fresh produce in Jiwaka and Goroka.
1 Department of National Planning and Monitoring. 2010. Development Strategic Plan 2 Department of Transportation. 2014. National Transport Strategy 2014 – 2030 3 Department of National Planning and Monitoring. 2014. National Strategy for Responsible Sustainable Development for Papua New Guinea, 2014 StaRS, 2nd Edition.
Table 1: SHHIP Program – Implementation strategy by tranches
Tranches Duration Year Major Works T1 4 years 2019-2022 - 2 x Civil Works - RIC – Simbu T2 3 years 2021-2025 - Upgrade single lane bridges (29) - Repair/Reconstruct 40 DL Bridges.
T3 3 years 2026-2028 - Goroka bypass (2 x routes options) - 2x Climbing Lanes. - 2x Trade and Logistics Platforms - 2 x Weighing Stations.
Total 10 years 2019-2028
4. Tranche 2 implementation status: Tranche 2 of SHHIP is being processed with the estimated cost of about US$ 395 million, which will be co-financed by ADB, OPEC Fund for International Development and the Govt. of PNG. 5. A number of documents including strategic procurement planning (SPP) report, feasibility study and preliminary engineering Designs, and the required safeguards documents have been prepared. The safeguards documents, however, need to be updated by conducting bridge-site-specific risk and impact assessments. Also, as two sets of environmental and social safeguards plans and other instruments have been prepared during the Tranche 2 processing stage for the entire SHHIP Highway, they need to be aligned with each of the three civil works packages for efficient and effective implementation of the plans. It has been decided by the GoPNG to implement the civil works in three packages; and Bids for 3 civil works packages have been invited on 28 August 2020 for submission by 30 November 2020. A pre-bid meeting was held on 28 September 2020 and the Minutes of the Pre-bid Meeting was issued in the first week of October 2020. 6. Tranche 3 implementation status: The feasibility studies on the different alternatives for the Goroka Road Bypass was completed and initial reports were submitted to the Employer in March 2020. After thorough review of the alternatives, an option (option no. 4) was selected for the Design Consultant to proceed with the preliminary design. Topographical survey commenced in June and is currently ongoing, including preparation of the Initial Environmental Examination (IEE) and relevant other environmental safeguards documents in tandem with the Design works. The social impact assessment (SIA) and linked consultations and surveys, and preparation of the applicable mitigation plans (including preparation and implementation of the resettlement plan, if required based on the assessment findings) are planned to be conducted by the DoW with support from the PMO.
1.2. SHHIP - TRANCHE 1 OVERVIEW
7. Tranche 1 Outputs: The outputs financed under Tranche 1 will be: (i) 40% of the 430 kilometer of two-lane national Highlands Highway from Lae Nadzab airport to Kagamuga airport in Mt Hagen, is rehabilitated, upgraded, and effectively maintained as required to be safe, climate- and disaster resilient for all users; (ii) road safety increased and sustained for pedestrians and vehicle passengers on the Highlands Highway; and (iii) program management and institutional capacity improved to deliver the Investment Program and sustain its benefits. 8. The 430 km of the Highlands Highway from Nadzab Turnoff to Kagamuga have been subdivided into three major sections and the civil works contract awarded to three (3) main Contractors following the International Competitive Bidding (ICB) procurement method. 3
9. SHHIP Tranche 1 is presented as the follow and the Figure 1 is depicted its location. • Nadzab Turnoff to Henganofi Bridge - 210 km (CW1) • Henganofi Bridge to Mangiro & Miunde to Kagamuga Turnoff - 105.5 km (CW2) • Mangiro to Miunde - 57 km (RIC) 10. The scope for CW1 and CW2 involves partial pavement repair, rehabilitation, upgrading and effective maintenance based on the actual site conditions during design. However, the scope for RIC is for complete pavement rehabilitation and upgrade along 57 km of the Simbu section. 11. Main Works: The SHHIP - tranche 1 carries out main activities of rehabilitation works, improvement works, maintenance services and emergency works, which include following activities: • Clearing the right-of-way. • Removal of unsuitable materials: Trimming and shaping the existing road formation and subgrade to form a road bed; Excavating and removing unsuitable material from soft spots and backfill, including providing and placing a geo-fabric filter layer where directed; Excavating, trimming and shaping drainage ditches and forming cut batters; Excavating and disposing of overburden from borrow pits; Hauling and disposing of all unsuitable material; Cleaning and removing debris as well as silt from inlets and outlets of silted-up or blocked existing culverts; • Storage of materials: Stockpiling excavated material for embankment construction; Hauling material for construction of capping layer, sub-base and base course. • Production of materials: Extracting, crushing, grading and testing material for capping layer, sub-base, base course and concrete. • Construction of pavement: Patching the potholes, filling the cracks, and repairing shoulder edge breaks; Constructing and testing of embankments to form the road bed; Pavement surfacing with bituminous layers; Reinstating existing gabion walls; Refurbishment of existing bridge superstructure and abutments; Road strengthening works; Road resealing works; Replacement of cross drains with conduits of larger section; Installation of new lining of side drains; Installation of new slope protection works; Repair of distressed parts of the road, restoring them to a higher standard of durability and safety; • Construction of culvert: Replacing culverts including headwalls, curtain walls, aprons and associated works; Reinstating culverts’ chambers and inlets/outlets part. • Construction of public works: Constructing market areas; Constructing 1000 m roadside pedestrian footpaths connecting school entrance; Providing the road with bus stops aside the road carriageway; Providing social infrastructure (laundry facility, gender segregated toilets); • Installation of safety devices: Installing new road safety furniture including guardrails, traffic regulatory and control signs, culvert marker posts, milestones, and fenders at bridge sites.
Figure 1: Location of SHHIP Highlands Highway Sections
1.3. INSTITUTIONAL ARRANGEMENT FOR PROGRAM IMPLEMENTATION:
12. The executing agency for the Program is the Department of National Planning and Monitoring (DNPM) and the implementing agency is the Department of Works (DOW) through the Program Management Office (PMO) supported by construction supervision consultants (CSC). The PMO has the overall responsibility to plan and coordinate implementation and monitoring environment and social safeguards related to civil works and acquiring any additional land to implement SHHIP subprojects, as well as making compensations for any damages on improvements (trees, crops, structures, etc.). 13. The DOW has established a Program Management Office (PMO) in Goroka headed by a Program Director which manages the day-to-day activities of the Program. Within the PMO is a Consultancy Team of 33 full-time national consultant staff and two intermittent international consultants to manage the SHHIP environmental and social safeguards. Coordinated by the Principal Coordinator (Social and Environmental Safeguards), the environmental and social safeguards team at the PMO has been supporting the PMO and the DoW (Implementing Agency) in smooth implementation of the SHHIP works ensuring compliance with the environmental and social safeguard aspects. The Environment and Social Safeguards Branch (ESSB) within the DOW, Department of Lands and Physical Planning, and other entities of the GoPNG also support in the relevant areas wherever required. 14. Environmental Safeguard Team: The composition includes a team of the Principal Coordinator (Social and Environmental Safeguards), and Environmental Safeguards Specialist based at the Program Management Office (PMO), and environmental teams engaged with the Construction Supervision Consultants (SCSCs) and the Contractors. Refer to Table 2 below for more details. 15. Social Safeguard Team: The social safeguard management and monitoring team consists of the Principal Coordinator (Social and Environmental Safeguards), an International Social Safeguards Specialist, and a team of four Community Relations Officers (CROs) based at the Program Management Office (PMO), and social focal teams engaged with the CSC and 5
Contractors. Complete list of currently on-duty SHHIP social management team is presented in the Table 3 below for more details. 16. Construction Supervision Consultant: two Construction Supervision Consultants have also engaged Environmental and Social Safeguard personnel to support with smooth implementation of SHHIP works: • CSC 14, the “Construction Supervision Consultant” for CW1, and • CSC 25, the “Construction Supervision Consultant” for CW2 and RIC. 17. PMO’s Environmental and Social Safeguards teams have been closely monitoring activities and providing active guidance and recommendation in order to facilitate the Consultants and the Contractors aimed at smooth implementation of safeguards aspects for all SHHIP works. 18. PMO is also working closely with DoW-ESSB and other GoPNG entities as required on management of SHHIP safeguard issues related to the environmental and social safeguard compliances. Table 2: Environmental Safeguard Monitoring Team
Item Organization/Specialist Mobilization/ Remark on site I Program Management Office (PMO) 1 Principal Coordinator (Social and 1 Jul ‘20 Responsibility for both Environmental Safeguards) Social and Environmental Safeguards 2 International Environmental Specialist 13 Feb’ 19 II Consultant Supervision (CS1) 3 International Environmental and Social 11 Feb’ 19 Responsibility for both Specialist Social and Environmental monitoring 4 National Environmental Specialist 16 Feb’ 19 III Consultant Supervision 2 (CS2) 5 International Environmental Specialist 1 Mar’ 19 Responsibility for CW2 and RIC 6 National Environmental Specialist for CW2 1 Mar’ 2019 7 National Environmental Specialist for RIC 16 Apr’ 19 IV Civil Works Road Contract 1 (CW1) 8 National Environmental Specialist (EHSO) 1 May’ 19 V Civil Works Road Contract 2 (CW2) 9 National Environmental Specialist 1 Apr’ 19 VI Road Investment Contract (RIC) 10 International Environmental Specialist 2 Feb’ 19 11 National Environmental Specialist 18 Mar’ 19
4 Joint Venture of Pyunghwa Engineering Consultant Ltd., Dong IL Engineering Consultant Co., Ltd and TCGI Engineers in Association with Gure Kule Konsultants Ltd 5 Joint Venture of Bonifica S.P.A and Renardet S.A
Table 3: Social Safeguard Management Team
Institutions Names Designations PMO Alphonse Joseph Principal Coordinator (Social and Niggins Environmental Safeguards) Govind Bhatt International Social Safeguards Specialist Simon Steven Community Relations Officer (CRO) – Nadzab to Henganofi Section (CW1) Jacob Rara CRO – Henganofi to Mangiro Bridge Section (CW2) Yapi Akore CRO – Mangiro Bridge to Miunde Bridge (Simbu) Section (CW3/RIC) Mathias Kin CRO – Miunde Bridge to Kagamuga Airport Junction (CW2 Western Section) Pyunghwa Engineering Nguyen Thu Ha International Environmental and Social Corporation JV Specialist (Construction National Social Officer Onboarded recently (the first one resigned Supervision Consultant - in Dec’19) 1) Bonifica Renardet JV Garry Laka National Social Safeguard Expert – RIC (Construction section Supervision Consultant- Mathias Konga Awi National Social Safeguard Expert – CW2 2) Section Metallurgical Martin John Public Relations Officer – Nadzab to Corporation of China Waterise (MCC – CW1 John Boito Public Relations Officer - Waterise to Contractor) Kolwara Willie Amevo Public Relations Officer – Kolwara to Kompri Sibil John Public Relations Officer – Kompri to Henganofi Station China Wu Yi (CWY – Jeff Sirufa Public Relations Officer –Kamaliki Project CW2 Contractor) Office Roman K. Sogove Public Relations Officer – Henganofi to Dirty Wara Bridge Yokko Shailoh Public Relations Officer – Dirty Wara Bridge to Kintunu Mountain Market Aisman J. Kafe Public Relations Officer – Kintunu Mountain Market to Bena Bridge Rod Ganezato Public Relations Officer –Bena Bridge to Kabiufa SDA School Samson Merenge Public Relations Officer – Kabiufa SDA School to Mando Valley Simba Umba Public Relations Officer – Mando Valley – Watabung Station Bamo Mingoripa Public Relations Officer – Watabung Station – Mangiro Bridge Gilbert Siki Public Relations Officer – Miunde to Kagamuga 7
Institutions Names Designations China Harbor Stickson Yalguma Public Relations Officer – Wara Simbu to Engineering Company Wara Tamba Section (CHEC – RIC/CW3 Wanpis Paul Public Relations Officer – Ganigle to Contractor) Kundiawa Section Robert Kerenge Public Relations Officer – Wara Tamba to Chuave 19. In view of the need to enhance the pace of civil work progress, the DOW has issued instructions in the month of June 2020, to be effective from 1 July 2020, that (i) Withdraw the duties and responsibilities assigned to the Supervision Consultants to act as the ‘Engineer’ under the civil works contracts; and (ii) Designate each of the three DOW’s Project Manager at the Site as the ‘Engineer’ under the respective Civil Works Contracts. 20. The team of consultants engaged under the Supervision Consultancy Contracts shall continue to perform their respective tasks and report, through the Team Leader and Chief Resident Engineer, to the DOW’s Project Managers to enable them to discharge their duties as ‘Engineer’ under the civil works contracts. 21. Figure 3 below depicts the institutional arrangements and responsibilities of relevant entities for SHHIP safeguards management.
1.4. REPORTING PERIOD AND METHODOLOGY
22. This second Semiannual Safeguards Monitoring Report (SSMR) for the year 2020 describes the implementation of the compliance requirements, issues encountered, and actions undertaken regarding environmental and social safeguards of SHHIP-Tranche 1 as per the ADB and GoPNG policies and procedures. It covers the period from 1 July to 31 December 2020. 23. The methodology followed for the preparation of the semiannual report includes collection, processing, and analysis of both primary and secondary data. Field observations and recording of the relevant data have been conducted using the Checklists for collecting the primary data. The secondary data have been compiled from various documents prepared and submitted by the PMO, Construction Supervision Consultants, Contractors, and other teams engaged with SHHIP implementation.
1.5. CIVIL WORKS CONTRACTS
24. Civil Works Contracts: For the implementation of Tranche 1 works, Environmental and Social Safeguard teams have been engaged also with the three Civil Works Contracts that have been signed covering the works on particular part of the Highway as depicted in Figure 2.
Figure 2: SHHIP at Glance A. The Civil Works Contract 1 (CW16) provides for the repair, rehabilitation, improvement, and maintenance of the 210 km CW1 sector of the Highlands Highway between Nadzab Airport Turn-Off and Henganofi Bridge (the “Road”). B. The Civil Works Contract 2 (CW27) consists of the rehabilitation of the 161 km Henganofi Bridge to Mangiro Bridge in Eastern Highlands and Miunde Bridge to Kagamuga Hagen in the provinces of Jiwaka and Western Highlands. C. Rehabilitation Investment Contract (RIC8) consists of the rehabilitation of the 57 km of the Simbu section of the Highlands Highway between Mangiro Bridge and Miunde Bridge. D. PMO building contract was awarded to Zenith Ltd Contractor. The contract comprises design and construction of a two-storey steel framed building in Eastern Highlands province, Goroka9 (PMO Building), approximately 780 m2 building.
6 Civil Works Contractor 1. - Metallurgical Corporation of China Ltd 7 Civil Works Contractor 2. - China Wu Yi Co., Ltd 8 RIC - China Harbour engineering Company Ltd 9 Zenith Ltd. 9 ADB State Management Agency: CEPA • ADB provides safeguards support and advice as required, to • Examines and evaluates compliance of clients and contractors PMO/DoW, on environmental protection, • Monitoring the implementation of safeguards and effectiveness of • Participates in monitoring and compliance review. mitigation measures,
• Conducts review and supervision missions on safeguard compliance, • Discloses updated documents of IEE and EMP, and monitors
reports.
Environmental and Client: PMO/DOW Social Safeguards
• Establishes and maintains procedures to monitor the progress of implementation of safeguards, Branch/DOW • Verifies the compliance with safeguards measures and achieving the intended outcomes, • Provide • Identifies risk and impacts and incompliances with ADB and national requirements, implementation
• Provide guidance and support to the Supervision Consultant and the Contractors support, • Reports to ADB any rising unanticipated safeguard risks. wherever required, to
SHHIP and all Project managers/Engineers thru Construction Supervision Consultants- CS1 and CS2 Projects under the DoW • Daily examine and supervise the contractors on undertaken safeguards impacts and mitigation measures, • Monitor environmental safeguard policy compliance of subprojects, • Identify necessary corrective and preventive actions. Local People and Communities • Participate in the implementation Contractors: CW1, CW2 and RIC Process of the • Mobilize human resources and necessary materials and equipment to manage environmental and Program, social aspects of SHHIP implementation, • Give feedback on • Prepare the Contractor’s Environmental Management Plan (CEMP), SHHIP • Apply mitigation measures to Ensure CEMP is properly implemented, implementation. • Undertake Baseline Environmental Survey and regular environmental monitoring (every three months), • Submit environmental compliance reports and environment monitoring reports to Construction Supervision Consultant, • Get the pertinent environmental and operation permits and clearances for Borrow Pits, Quarry Areas, Crushing Plants, etc. • Get permits for waste discharge, water use, material resources. Figure 3: Institutional Arrangement for SHHIP Tranche 1, Safeguards Management
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2. SHHIP TRANCHE 1 CONSTRUCTION STATUS
26. All three (3) civil works Contractors have been onsite carrying out various activities also amidst the State of Emergency restrictions that continued during the reporting period. This section of the report presents status of SHHIP activities adhering to the required compliances and application of environmental and social safeguards mitigation measures. 27. The SHHIP – tranche 1 main works and the associated activities carried out during the monitoring period include the rehabilitation works, improvement works, maintenance services and emergency works.
2.1. CAMPSITE ESTABLISHMENT 28. Civil Works 1 – CW1: There are three camps for Contractor’s and/or sub-Contractors’ office, accommodation, vehicle parking and material storage at the DoW compound (Km 211) in Kainantu district, EHP, Singsing Creek camp (Km 163+400) and Klinwara camp (Km 77) in Wampar LLB, Morobe province. Besides those camps, there are three laydowns base of sub-Contractor as Leron laydown (Km 98); Mutzing laydown (Km 122+500) in Makham district, Morobe province; and Tiunka laydown (Km 215) in Kainantu district, EHP. During the reporting period, the progress of campsite establishment by the CW1 Contractor is presented in the Table 4. Table 4: Campsite establishments by CW1
Campsite Km 77 Klin Wara camp Singsing Creek camp Kainantu camp Location Clean Water Village, Below the foot of Kainantu town, Markham District, Kassam Pass, Markham Kainantu District, Morobe Province District Morobe Province Eastern Highlands Province Area (m²) 6,000 5,000 10,774 Population 50 30 100 (Person) Construction Completed Completed Completed status
29. Civil Works 2 – CW2: The Contractor has established three campsites at Kamaliki, Asaro and Kurumul. The Kamaliki camp was established in October 2019 while the newer camp in Kurumul is still being constructed. Another camp at Asaro is currently being constructed and will be operational during the first quarter of 2021. The establishment status of those campsites is presented in Table 5 below.
Table 5: Campsite establishments by CW2
Campsites CW2 (Goroka Site) CW2 (Goroka Site) CW2 (Hagen Site) Kamaliki Asaro Kurumul Name Kamaliki villeage, Geitega village, Asaro, Kurumul Village. Location Goroka District, Enstern Daulo district, Eastern Anglimp South Waghi Highlands province Highlands province Jiwaka Province 50,000 N/A 13, 000 Area (m²)
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50 N/A 50 Population (Person) Site office: 100% Site office: 50% Site Office: 100% Construction Completed. Engineer’s COMPLETE Completed. status Living quarters: 100% Engineer’s Living completed Quarters: Yet to Build (0% completed)
30. Civil Works 3 – RIC: The Contractor established their main campsite at Ganigle towards the end chainage of their project and another subsidiary campsite intended to be established at Chuave. The information of the campsite is presented in the Table 6.
Table 6: Campsite establishments by RIC
Campsites RIC Ganigle Name Kiwaku/Gariaku (Ganigle)/ Kerowaghi, Simbu province Location 30,284 Area (m²) 80 plus personnel livingt at Ganinge camp site Population (Person) (120 plus personnels including security forces) Site office: 100% Construction status Living quarters: 100% Kitchen and dining: 100% Building main office – 100% Septic tank – 100%
2.2. QUARRY AREAS 31. CW1: The Contractor’s main crusher site was set up bear Singsing Creek campsite and quarry area. The quarry sites identified by the CW1 is presented in the Table 7. Table 7: Quarry area managed by the CW1 Contractors.
Quarry name Singsing Creek Quarry Klinwara Quarry Leron Quarry Location Umi Atzera Rural Local Clean Water Village, Clean Water Village, Level Government Council, Markham District, Morobe Markham District, Morobe Markham District, Morobe Province Province Province - Capacity 150,000 m³ (year) Term of Permit 10 years - Environment permit QMP under preparation QMP submitted obtained, No. EP-L2 (909) Due to insufficient quality so Status dated 15th May 2019. gravel extracting from the QMP approved. quarry for embankment only Monthly monitoring;
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32. CW2: The quarry sites of CW2 are described in the following Table.
Table 8: Quarry area managed by the CW2 Contractors CW2 (Goroka Site) CW2 (Hagen Quarry Site) areas Bena Quarry Kamaliki Asaro River Korofegu Tuman Quarry Quarry name River Quarry Hard rock Quarry Namaro Kamaliki, Geitega Korofegu Kindeng Village
village, Goroka, village, Asaro, village, Anglimb South Location UnggaiBena Eastern Daulo district, Ungai Bena Waghi District District, Highlands Eastern District, Jiwaka Province Eastern Province Highlands Eastern Highlands Province Highlands Province Province 20,000 m³ NA NA NA 53, 200 m3 Campacity (year) 5 years 4 Na 3 years Term of Permit
CEPA permit Contractor No QMP Contractor QMP draft
obtained, No. yet to decide yet to prepared and No CEPA EP-L2 (790) if needed for decide if submitted. Under Environment dated 19th July the project. needed for review Permit 2019. the project. Status CEPA Permit not Quarry No Lease obtained. Management Agreement Plan approved Lease agreement December 5, to be provided. 2019. Lease agreement provided.
33. RIC: The summary of the quarry sites of RIC are described in Table 9 below. Table 9: Quarry area managed by the RIC Contractors Ganigle River Wara Aal River Kunabau Rock Waghi Bruk River Quarry name Quarry Quarry Quarry Quarry 400 meters south 200 up and down 14km North West 270m from HH and Location from the Highway stream extraction of Kundiawa 2km from Miunde and 18 kilometers in Jiwaka Province 4km west of from Kundiawa Miunde bridge. 424, 000 m³ More than 225,000m3 25,000 m3 Campacity (year) 10,000m3 extracted 5 years 10 years 5years 5years Term of Permit Status Change CEPA CEPA Permit Change CEPA CEPA Permit EP- Permit name to obtained No. EP- Permit name to L2 (766). CHEC L2(929) CHEC Status of operation In Operation In Operation Not In Operation In Operation
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2.3. PHYSICAL PROGRESS (CIVIL WORKS) 34. The overall accomplishment of the major civil works contracts under tranche 1 is at 30.9 % against a schedule of 30.7 %. There is an advance of 0.2 %. These figures are based on the revised works program of the respective major civil works contracts representing the overall progress of all the associated works. Captured in the Table below are the progress on the completed kilometers of road. Table 10: SHHIP tranche 1 – Cumulative Civil Works Accomplishment up to December 2020
Item Works Program Civil Works 1 Civil Works 2 Civil Works 3-RIC Overall No. (MCC) (CWYC) (CHEC) SHHIP T1 1 Actual 42.3 % 28.1 % 22.3 % 30.9 % 2 Scheduled 45.2 % 28.4 % 18.4 % 30.7 % 3 Slippage (-) 3.0 % (-) 0.3 % (+) 3.9 % (+) 0.2 %
2.4. PMO BUILDING CONSTRUCTION WORKS 35. The design and construction of the new PMO Building in Goroka has been completed in May 2020 and occupied by the PMO staff and Senior Management Staff of the DOW Goroka.
3. TRAININGS, MEETINGS AND WORKSHOPS
3.1. ENVIRONMENTAL TRAININGS AND MEETINGS
36. The PMO’s Environmental Safeguards Specialist had regularly follow up meetings and trainings with the Consultants and the Contractors, guiding and advising, explaining in detail the subjects of environmental compliance up to the year 2019. However, due to the changes in the engagement modality for the international safeguards team at the PMO, and due to the COVID-19 pandemic, such support has been provided distantly during this monitoring period. The Environmental Safeguards Specialists engaged with the Construction supervision consultants (CSCs) and the Contractors have also been supporting the Contractor teams in implementation of environmental safeguards in civil works being undertaken by the Contractors. 37. Coronavirus Awareness Program has been implemented over the quarter to all staff and worker through training courses and morning toolbox meetings to prevent Covid-19 outbreak. 38. Regular meetings: Joint Weekly and Monthly Meetings were conducted with Contractors, Consultants and PMO, every Fridays; discussing works obligations including environmental safeguards requirements and preparation of preconstruction plans. The following table depicts other meetings to discuss on specific issues arising during the execution phase. Table 11: Summary of environmental trainings and meetings
Date/Venue/ Key Issues/Queries/Feedback Participants Type Regular training Coronavirus Awareness Program at Consultant’s staff campsites Contractors’ staff, Conduct to the Contractor’s staff and Workers workers at the campsites along with morning toolbox meetings Regular tri-partite Reflect civil works progress including PMO’s staff, meeting improving environmental management Consultants’ staff system
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Date/Venue/ Key Issues/Queries/Feedback Participants Type Contractors’ staff
Regular on-job On-job training to workers and/or Consultants’ staff training equipment operators. Contractors’ staff Safety issues at work area Manage material. Management spoil and DBST at work road section 10 Jul’ 20 Public Awareness on the CW2 civil PMO: Safeguards team Kiam Village works by CWYC and the anticipated CS2: Site Engineer and National adverse environmental and social environmental specialist impacts of the road project CW2: Manager, Engineers Environmental specialist 15 Jul’ 20 Implementation of solid wastes CS2: Site Engineer and National Kamaliki management plan. environmental specialist Campsite Segregate wastes in labelled bins, do CW2: Manager, Engineers composting and dispose non Environmental specialist recyclables at authorized municipal disposal site 28 Jul’ 20 Discharging untreated wastewater and CS2: Site Engineer and National Kamaliki foul smell from pit toilet. environmental specialist Campsite Contractor was issued with notices of CW2: Manager, Engineers non-compliances on 29th July 2020 to Environmental specialist rectify the issues immediately 4&11 Aug ’20 Consultation with landowners at Km CS1: Site Engineer and National 204 for cutting trees for line drainage environmental specialist construction CW1: PRO Kainantu 14 Aug ’20 On-job training at site to workers and/or CS1: Site Engineer and National equipment operators for collecting and environmental specialist management material, disposing spoil CW1: Environmental specialist, and DBST at work road section workers 27 Aug’ 20 Contractors’ environmental officers CS2: Site Engineer and National were advised to take actual physical environmental specialist actions to correct issues that are CW2: Manager, Environmental manageable onsite immediately specialist 23 Sept’ 20 The Contractor is requested to address CS2: Site Engineer and National on ongoing social and environmental environmental specialist safeguard issues and recommend CW2: Manager, Environmental prompt actions. specialist 28 Sept’ 20 Social and environmental safeguard PMO’s project manager and compliance and safety issues shall be engineer included in the consolidate report; and CS2: Site Engineer, and National submitted on time environmental specialist, staff 25 Nov & 03 Dec’ Agreement negotiation with landowners CS1: Site Engineer and National 20 of Stone Famo quarry extraction environmental specialist and National social specialist.
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Date/Venue/ Key Issues/Queries/Feedback Participants Type Joint tri-parties CW1: Environmental and safety public consultation specialist, PRO, LLG, Henganofi 08 Dec’ 20 Conducted public road safety CS1: Site Engineer and National awareness at Km 223 and Km 226 on environmental specialist and Joint tri-parties digging holes on roadsides in search of National social specialist. public consultation gold CW1: Environmental and safety specialist, PRO. Army Force 24 Nov’ 20 Safeguard requirement for Waghi Bruk PMO: PD, project management Quarry operation including Quarry CS2: Resident Engineer and tri-partite meeting Permit, EIA for the Quarry Permit, cost National environmental specialist - Safeguard of the Permit; RIC Contractor: Manager, requirement of PD and RE advised Contractor to Environmental specialist Bruk Quarry secure the Permit PD and RE advised that quarrying remain suspended until permit is secured from CEPA. PD also advise Contractor to prepare in advance for future quarry sites. 16 Dec’ 20 PD and RE advised Contractor to PMO: PD, project management secure the Permit. CS2: Resident Engineer and Enhance Waste disposal sites which becoming National environmental specialist environmental eye sore for the public RIC Contractor: Manager, protection Landfill forms should be signed before Environmental specialist any disposal. CVs of the employees employed for social and environment section. Safety (PPE) should be issued to employees 07 Oct’s 20 Required the CW2 Contractor to CS2: Site Engineer and National address complete issuance of PPEs, environmental specialist Safety and wastes management issues, etc. CW2: Manager, Environmental environmental Kowi bypass outlet improvement specialist issues raising in grievances. Hagen section Genuine Affected Persons (APs) were identified, and payments were made accordingly. 26 Oct’ 20 Safety and environmental issues at the CS2: Site Engineer and National Safety and quarry sites such as waste environmental specialist, Surveyor environmental management issues, provision of PPEs CW2: Manager, Environmental issues at Bena to be addressed by the CW2 Contractor specialist Quarry
3.2. SOCIAL SAFEGUARDS TRAININGS AND MEETINGS
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39. Safeguards trainings and skill development activities during the reporting period mainly comprised of “on-the-job” training and capacity building activities for the social teams engaged with the PMO, Contractors and CSCs. Capacity enhancing and monthly on-the-job-training for social team meetings have been further postponed to Q2- Q3 2021, due, mainly, to the COVID-triggered impacts. The Principal Coordinator (Social and Environmental Safeguards), Community Relations Officers (CROs) and the International Social Safeguard Specialist have been providing required guidance and support to CSC and Contractor teams in implementation of their works on site. The COVID-19 “new normal” periods (year 2021 and onward) are envisaged to have enhanced pace and density of training and other local capacity building activities. 40. Organized by the Principal Coordinator (Social and Environmental Safeguards), PMO social team meeting has been conducted on 3rd December 2020 at Mount Hagen. Pertinent key issues, major challenges and the way forward have been discussed during the meeting participated in by all four CROs, aimed at providing enhanced support to the PMO/DoW for smooth implementation of the SHHIP works.
41. Regular monthly meetings have been also continued during the Jul - Dec ’20 period, organized by the PMO, CSC or Contractor teams, with deliberations primarily on the progress of civil works, difficulties and way-out for enhanced pace of the activities.
42. Public consultation and awareness-building activities on SHHIP are also being conducted also with support from the PNGDF, Highway Patrol and other teams along the SHHIP Highway. Table 12 below provides further details on the key activities conducted during Jul – Dec’20.
Table 12: Summary of Social Safeguard Key Events/Meetings (Jul - Dec’20) Month/ Activity Participants Actions Required Date 30 Jul’20 HIV/AIDS/STIs and Students, teachers Continued implementation COVID Awareness at and staff of the awareness activities Dumun Primary as required School, Simbu 5 Aug’20 HIV/AIDS/STIs and Students, teachers Continued implementation COVID Awareness at and staff of the awareness activities Aviamp Secondary as required School, Jiwaka 19 Aug’20 General public General public; and Continued information awareness meetings PMO, CSC dissemination and at Panga, Kinding, and Contractor, and awareness building Kumbal Markets in PNGDF teams Jiwaka 21 Aug’20 CRO-PRO team CRO and other Discussion and sharing on meeting at Kainantu SHHIP Teams management of social issues 26 Aug’20 HIV/AIDS/STIs and General public Continued implementation COVID Awareness at of the awareness activities Womai Market, Simbu with inclusion of extended target groups as required
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Month/ Activity Participants Actions Required Date 27 Aug’20 Meeting at Kainantu CRO with other Resolution to Legacy Office with teams and Issues in the village Landowners from landowners section Uminfuntenu village (Four Mile to Bane Bridge section) 7 Sep’20 PMO-CW2 Joint PMO team with PD Team integration and meeting at Kamaliki and newly appointed continued cooperation Project Manager for amongst all key entities CW2, CSC and Contractor teams 13 Sep’20 Kumbal Culvert Sinking PMO/CRO and Enhanced engagements other SHHIP Teams of all teams for successful implementation of SHHIP 17 Sep’20 Aviamp Box Culvert CPMO and other Enhanced engagements Construction Site SHHIP Teams of all teams for successful implementation of SHHIP 22 Sep’20 HIV/AIDS Awareness Students, Teachers Continued implementation program at Miunde and Staff of the awareness activities Primary School as required 20 Oct ‘20 ADB team meeting in ADB Mission and Continued information Goroka SHHIP teams, dissemination and including CS2 team awareness building 25 Oct’20/ HIV/AIDS/STIs and General public; and Continued implementation COVID-19 awareness PMO, CSC of the awareness activities program in Kamaliki Contractor, and as required (CW2) PNGDF teams 18 Nov’20 HIV/AIDS/STIs and General public; Continued implementation COVID-19 awareness CRO, CSC, and of the awareness activities program/Watabubg Contractor as required, extending the (CW2) coverage to the adjoining communities too. 19 Nov,20 HIV/AIDS & COIV-19 General public; Continued awareness/ Barawagi CRO, CSC, and Market (RIC) Contractor implementation of the awareness activities with inclusion of extended target groups as required 23 Nov’20 HIV/AIDS & COIV-19 Employees of the Continued implementation awareness/Kamaliki CW2 Contractor, of the awareness activities (CW2-Eastern CRO-CW2 Eastern as required Section) Section, PROs & CS2 team
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Month/ Activity Participants Actions Required Date 24 Nov ‘20 Meeting with affected PRO & owner of Continued consultation Household/ Km 198 house affected by and resolution to (CW1) erosion for landowner issues relocation of his make shift house 25 Nov’20 Landowner meeting CRO-CW2 Eastern Continued consultations with Otimeti Coffee Section, and teams and supports for enhanced Limited at Six Mile, resolutions Notofana (302+140) – CW2 who has been claiming landownership of Portion 1110 and submitted recent letter substantiating their State lease/title pertaining to the ownership of the portion which is part of the Highway realignment at Six Mile 25 Nov’20 HIV/AIDS/STIs and General public, Continued implementation COVID-19 awareness CRO-CW2 Western of the awareness activities program/Tulait Market Section, CW2 as required (CW2) Contractor, CSC and other teams 18 HIV/AIDS/STIs and General public, Continued implementation Dec’20/Mingende COVID-19 awareness CRO-CW2 Western of the awareness activities Market program Section, CW2 as required – with Contractor, CSC extended coverage and other teams including the communities living along the Highway section
3.3. SHHIP REVIEW MISSION
43. To assess the overall implementation of SHHIP, including review of the safeguard’s requirements of the project, the Review Mission with participation of the ADB PNG Resident Mission delegation and DOW/PMO project teams was conducted from 19 – 23 October 2020. The main safeguards findings and discussions of the review mission are presented as Appendix 2 to the report.
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4. ENVIRONMENTAL SAFEGUARDS MONITORING
4.1. ENVIRONMENTAL SAFEGUARDS REQUIREMENTS
4.1.1. Procedural Safeguard Requirements 44. SHHIP - Tranche 1 has been categorized as “Category B” for Program as far as the environmental issues, based on ADB's environment guidelines and no component of the SHHIP- Tranche 1 is located in an environmentally sensitive or protected area. An Initial Environmental Examination Report with an Environmental Management Plan and implementation budget was prepared for SHHIP Tranche 1. 45. SHHIP-Tranche 1 and its associated facilities comply with ADB safeguards policy and PNG’s regulations as follows: Table 13: Project Compliance on ADB Safeguards Item Requirement Current Status Remark I SHHIP-Tranche 1 Preparation Stage 1 Based on SHHIP-Tranche 1 The subproject’s IEE report was prepared. Submitted to ADB impacts and risks, the in 2017 subproject has been assessed to belong to category B. An Initial Environmental Examination (IEE) has to be prepared 2 Environmental Baseline SHHIP’s Team has undertaken baseline Results of Survey survey on March and April 2019 Environmental Baseline Survey have been used to update IEE and EMP of SHHIP - Tranche 1 3 Updated IEE and EMP The IEE and EMP of SHHIP Tranche 1 are Submitted to ADB reviewed in July 2019 II Bidding and Contract 3 Inclusion of the safeguard The safeguards provisions have been included requirements in the bidding in the bidding documents: documents • Section 4 – Bidding Forms: Bidders were requested to price for social and environmental works including preparation and implementation of the environmental management plan; compliance with environmental monitoring and the provision of the resettlement plan; preparation and implementation of HIV/AIDS awareness and HIV/AIDS management plan. • Section 6 – Employer’s requirement: Related documents also were provided to bidder with the bidding document including Environmental Management Plan and HIV/AIDS Awareness Management Plan. 4 Incorporated the relevant The safeguards provisions are included in the provisions from the EMP into Civil Works Contract: the Works’ contracts • PCC 4.18 and GCC 4.18 of the Contracts: The Contractor shall take all reasonable steps to protect environment and to limit damage and nuisance to people and property resulting from pollution, noise, and other results of his
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Item Requirement Current Status Remark operation. The Contractor shall comply with all applicable national, provincial, and local environmental laws and regulations and ADB’s Safeguard Policy Statement (2009) • Specification The Contractor shall comply with the supplementary specifications of EMP and HIV/AIDS Awareness and Management Plan. Regulation on environmental management, social interaction, health and safety and HIV/AIDS prevention 5 Available budget for all such A budget for social and environmental environmental and social implementation and monitoring was allocated measures in the Civil Works Contracts of CW1, CW2 and RIC III Construction Stage 6 Compliance with GoPNG Obtained Quarries environment permits of Regulations Singsing Creek Riverine Quarry and Ganigle River Quarry 7 Reporting - Quarterly safeguards First report prepared and submitted in April monitoring reports 2019. Second report prepared and submitted in July 2019. Third report prepared and submitted in October 2019. Fourth report prepared and submitted in January 2020. Fifth report prepared and submitted in April 2020. Sixth report prepared and submitted in July 2020. Seventh report prepared and submitted in October 2020. Eighth report prepared and submitted in January 2021. - Semi-annual Safeguard First report prepared and submitted in July These reports will Monitoring Report 2019. be uploaded at Second report prepared submitted in January ADB’s Website 2020. Third report prepared and submitted in July 2020. Fourth report prepared and submitted in January 2021. 8 A written notice of any There was no major environmental risk during unanticipated environmental construction phase risk 9 Applicable laws and All related laws and regulations were applied regulations related to during the preparation and construction environment, health and phases safety
4.1.2. Monitoring and reporting requirements
46. Monitoring requirements of the project during the construction phase include the following:
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• Parameters: (i)Trees and vegetation control; (ii) Physical environmental components (noise level, vibration, air quality, water quality); (iii) Biological system (terrestrial and riparian); (vi) Health and safety; public safety; (v) social issues (HIV/AIDS, local living conditions). • Location: (i) Construction sites (along the corridor); (ii) Campsites areas; (iii) associated facilities (quarry areas, affected communities) • Frequency: daily, monthly, quarterly 47. Safeguard monitoring reports are being prepared and submitted to ADB and DOW are as follows: • Quarterly safeguard monitoring report, • Semi-annual safeguard monitoring report
4.2. ENVIRONMENTAL MANAGEMENT PLAN (EMP) COMPLIANCE
4.2.1. Monitoring Activities 48. Review documents and plans: A number of required documents and plans have been prepared by the Contractors and submitted to the Consultants and to the PMO for review and approval as per the contractual requirements. 49. The documents and Plans will be revised during the physical works implementation if it is observed that changes to the designs, scope changes or unprecedented impacts are encountered. Table 14: Status of safeguards documents submission and clearance
Item Plans and documents Status CW1 CW2 RIC 1 Contractor ’s Environnemental Approved Approved Approved Management Plan (CEPM) 2 Environmental Baseline Survey Approved Approved Approved 3 Health and Safety Management Plan Approved Approved Approved 4 Solid Waste Management Plan Approved Approved Approved 5 Traffic Management Plan Approved Approved Approved 6 Emergency and Contingency Plan Approved Approved Approved 7 Site Security Management Plan Approved Approved Approved 8 Quarry Management Plan Approved Approved Approved 9 Risk assessment of Covid-19 Done Done Done 10 Updated Health and Safety plan Done Done Done 11 Updated Emergency Response plan Done Done Done 12 Update Contractor ‘s Environnemental Cleared Cleared Cleared Management Plan (CEPM)
50. In terms of pandemic, the Consultants and Contractors were requested to conduct a risk assessment of Covid-19 to assess implications of unanticipated risks and impacts and identify and implement necessary risk mitigation measures. Its content includes risk to engineer and Contractor
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staff, workers on sites and communities, and preparedness of Covid-19 prevention and control. The Health and Safety plan (HSP) and emergency response plan (ERP), and then, have been updated based on the assessment results which have to be aligned with relevant government regulations and guidelines on COVID-19 prevention and control and international good practice guidelines.
51. Site visits: were conducted and monitoring data observed on environmental parameters were summarized in table 15. Table 15: Environmental monitoring undertaken during this period. Potential Comments/Action Required Location Undertaken by Impact/Activity Dust control - Water trucks must be in place for Construction Contractors and those sites that generate a large sides consultants amount of dusts. - Dust management should also be done in areas where dusts impact sensitive areas such as schools, hospitals, markets, and others Domestic Waste - The problem of solid waste Klinwara, Contractors and Management management has not been Singsing & consultants addressed following the Kainantu Camps Contractor’s SWMP. - There has been a lack of effort in waste segregation and composting. - Solid waste has also been dumped and burned in some areas. Wastewater - Camps require additional septic Construction CW1 and CS1 Management tanks or other means to process sides, these wastes. Campsites Storm water & - Advise to have better drainage Workshop Contractors and Erosion Control specially for the recovery of used oil consultants and lubricants in the workshop sites Construction - Haul all ripped off pavement Construction Contractors and waste (spoil and materials and construction waste to sites consultants DBST) approved disposal sites Health & Safety - Only basic PPE supplied to the Construction Contractors and personnel on site. Need to supply sites, campsites, consultants PPE according to the work being Quarries areas done by the workers. - need to improve on traffic and public safety management. - Provision of proper traffic and safety signs at all construction sites. - Barricade work sites to ensure public safety. Traffic & public - Place traffic spotters at each of the Construction Contractors and Safety issues working sites sites consultants
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Potential Comments/Action Required Location Undertaken by Impact/Activity - Install traffic signage and signposts at the working sites. - Provide traffic vests and reflectors to spotters. - No traffic spotters at road work sections Operation of - Should be properly supplied PPE to Quarries areas Contractors and quarry the personnel in the crusher site. consultants - Require monthly monitoring program for all quarry sites following a checklist prepared by PMO Operation of - Store bituminous asphalt in order. Asphalt Mixing Contractors and Asphalt Mixing - Well manage hazardous waste Plant consultants Plant - Bitumen melted and traces on the ground. - Security and safety of the personnel are paramount, and Contractor should provide proper PPEs Operation of - Collect and dump campsite wastes All camps Contractors and campsite at the landfill site inside the camp in consultants violation of the SWMP Periodical - Conduct joint quarterly monitoring. Construction Contractors and Sampling - In-situ monitoring for air quality and sites consultants noise level - Collect water samples and transport to Lae for analysis
4.2.2. Environmental Performance Compliance 52. Safeguards monitoring on compliance is ongoing and has been found mostly compliant. Table 16 highlights some of non-compliance on environmental safeguards in the previous period with corrected actions, and the table 17 shows environmental monitoring findings and necessary corrective measures during this monitoring period. Table 16: Non-compliance and issues raised in previous monitoring period
No. Main Issues Corrective Action Action by 1. Material, spoil, and - Appropriated collection material, spoil, and DBST along the CW1 DBST scattered along roadsides CW2 the roadsides - Properly disposed excavated wastes at agreed sites which were RIC evaluated by the environment and social specialists before the execution of MOA. - Compacted and levelled most of the wastes 2. Dust control - Water truck spraying water from Young Creek to Kolwara CW1 - More water truck to spray water during dry period with prolonged CW2 sunny days.. RIC
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- Instructed to provide dust suppression from water trucks in areas exposed base and sub-base materials 3. Noise Level - Constantly monitor noise level especially in construction sites, RIC management quarry sites and crusher areas CW2 4. Liquid waste generation - Properly contained liquid and hazardous wastes generated from RIC the workshops to prevent leakage to the soil surface. - The Contractor to be instructed to conduct period monitoring for leaks and soil and water contamination. - Recommended building bunds to prevent leaks to the soil surface 5. Safety barrier at road - Fully safety barricade or marking of work area. CW1 working sections - Colored drums to mark working area. CW2 - Traffic spotter required at all road working sections RIC 6. PPE to casual worker - Issued basic PPE to casual workers working at the road CW1 7. Health and safety - Provided sanitation facilities of worker’s camps and dormitories CW1 management with the proper hygienic conditions. CW2 RIC
Table 17: Environmental monitoring findings and Corrective Measures in this monitoring period
Environmental Environmental Mitigation Measures Frequency Location of Safeguards Issues sampling/ monitoring I. Campsite Areas Solid Waste - Install temporary recycle bins (wiley bins) at Daily Within camp Management office front, camp and kitchen for both area degradable and non-biodegradable general wastes. - Well control and manage wastes from kitchen, workshop and within the camp sites. - Well maintain cleaner in the workshop and mess areas - Well segregate and dispose restricted wastes from the workshop area. - collect and dispose all biodegradable wastes at the disposal pit Hazardous waste - Separate workshops which contain the Weekly Within camp management hazardous materials from the camps’ main area buildings - Store bituminous liquid in drums on concrete- bund system and in closed cargo containers. - Store fuels in main reservoir tank and fuel trucks used for distribution. - Store used engine oil including other workshop wastes in empty drums. - Use spill trays in the workshop
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Environmental Environmental Mitigation Measures Frequency Location of Safeguards Issues sampling/ monitoring Wastewater - Install septic tanks. Daily Within camp management area - Build concrete septic system in the camp. - Advise the Contractors to engage the services of a septic tank collector to prevent seepage of septage into the ground water. - No discharge to monitor First aid and - First aid kits available and stationed at Twice a Within camp Hygienic Contractor site office. month area - Clean Camp daily by camp cleaners and house keepers Fire control - Install fire extinguishers in the living quarters, Twice a Within camp site office, workshops, and fuel bays. month area - Install fire alarms Covid-19 Control - Implement Covid-19 Awareness Program over Twice a Within camp and prevention the quarter at all camps. month area - Provide hand wash/sanitizer and thermometer check at the gate of the camps. - Establish temporary isolation room for unhealthy person at all camps II. Asphalt Mixing Plant Dust and fumes - Provide the appropriate face masks and not to Daily Asphalt plant control area inhale the dust and fumes directly Spillage of diesel - Well manage diesel and bituminous asphalt Daily Asphalt plant and bituminous area - Shoveled off the contaminated surface and asphalt cover with gravels/sand (if any) - Properly dispose at approved dump site or landfill area Ecological - Not allow to use wood as a source of fuel for Twice a Asphalt plant protection month area heating bituminous tar Quarry Areas Solid Waste - Properly sort and store solid wastes (unused Daily Within quarry Management metals, timbers & and scrap metals, rods) area - Provide solid waste management for the camp personnel detailed at the quarry and crusher site. Erosion of - Work only in the quarry boundary. Daily Quarry site riverbanks - Structure measure to protect riverbanks. Contaminated river - Schedule the gravel extraction activities to Monthly Quarry area water minimize impact downstream and prohibit the washing of the trucks and heavy equipment. - Regularly monitor the quality of river water at upstream, downstream, and quarry points Health and Safety - Provide appropriate PPEs to workers, toolbox Daily Quarry site kit session on safety. - Provide more dust masks to workers and crusher operators. - Undertake morning toolbox meetings
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Environmental Environmental Mitigation Measures Frequency Location of Safeguards Issues sampling/ monitoring Fire control - Install fire extinguisher at the crusher area Weekly Within quarry area III. Construction Site Air Quality & Dust - Use water trucks to suppress dust Daily At the road sites Control - Provide workers with dust masks and PPE.
- Advise drivers/operators to turn off engines (vehicles, generators, etc.) when not in use. - Properly maintain and service all vehicles and equipment - Provide awareness and advise to prohibit
burning of solid wastes (plastic, paper, organic
matter)
- When black smoke is seen, full service is done daily in the Contractor’s workshop as well on One time a call site services quarter - Conduct in-situ air quality tests auartely Surface Water - Ensure spoils or excavated materials not to Daily At the road sites Management dump into waterways.
- Advise operators not to block and diverted
water into gardens.
- Clean drainage blockages and sedimentation to avoid water pollution. - Make proper line drainage for storm water flow.
- Conduct water quality test both in-situ and laboratory analysis quarterly One time a quarter Noise & Vibration - Restrict construction working hours to 7 am to Daily At the road sites 5 pm only and no operation in the night. - Regularly maintained and serviced all working trucks, machineries, and mobile equipment, - Conduct in-situ noise/sound levels checks quarterly Traffic Management - Place spotters with reflective traffic vests at Daily At the road sites each of the working sites - Install all traffic sign boards at each work sections. - Warn local people and passer-by on looking out for moving trucks and machines. - Advise driver for limited speech near people working on the road and do not drive over the speed limit. - Advise public road users to follow instructions of traffic controllers.
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Environmental Environmental Mitigation Measures Frequency Location of Safeguards Issues sampling/ monitoring Health and Safety - Ensure all workers with basic PPE and instruct Daily At the road sites Contractor to provide specific PPE to those who are in typical work. - Supply sufficient water, especially during strong sunlight days. - Take care of any employee who is sick at work site. - Implement morning toolbox meetings incl. CoV-19 awareness implementation. - Implement HIV/ADIS awareness program to workers as well as locals along the project corridor monthly Public consultation - Joint public awareness/meeting by When needed Village PMO/CS/Contractor and security personnel locals on public road safety at Km 221 and Km 225 on digging holes on roadsides in search of gold - Joint public awareness/meeting by PMO/CS/Contractor and security personnel of landowners of ‘Stone’ Famo quarry extraction IV. Construction of Program Management Office (PMO) – Completed
4.2.3. Environmental Effect Monitoring 53. To evaluate the environmental quality and identify if there are any negative impacts to environmental components caused by the construction activities, the Consultants (CS1 and CS2) and the Contractors (CW1, CW2 and RIC) teams with PMO guidance have regularly undertaken in-situ sampling and analysis parameters of surface water, ground water, and air quality as the environmental monitoring program of respective Contractor. Sampling has been also undertaken on and nearby the quarries operation areas such as Sing Sing Creek and Ganigle for analysis of environmental parameters and gauging environmental quality every month. Appendix 4 to the report shows the monitoring results in some sections of the project. 54. Monitoring was done as per the impacts of construction. Thus, during the monitoring period when all the activities undertaken were construction within the campsites, establishment of quarry sites and layout area, then not all the identified stations were monitored and not all parameters were applicable. 55. Methodology of sampling and analysis of environmental parameters are as follows: • Ambient air quality: The parameters of PM10 and PM2.5 were sampled and analyzed in one- hour averaging period sampling of sensitive receptors along the corridor including schools and residential areas. • Noise level: In-situ noise level measurements were conducted in the same location as the selected ambient air quality measurement. • Surface water quality: Parameters of temperature, pH, and turbidity were sampled in-situ by portable sampling equipment. Parameters of Biochemical Oxygen Demand (BOD), Chemical Oxygen Demand (COD), Total Nitrogen, Total Phosphorus, Total Suspended Solids (TSS), Oil and Grease, and Total Coliform Bacteria were sampled and analyzed at the Laboratory of Lae University of Technology.
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• Groundwater quality: Parameters of temperature, pH, and turbidity were sampled in-situ by portable sampling equipment. Parameters of Total Coliform Bacteria, E. Coli, Arsenic, Chloride, Fluoride, Total Dissolved Solids, Nitrate, Nitrite, Hardness, Sodium, and Iron were sampled and analyzed at the Laboratory of Lae University of Technology. 56. Summary results of analysis and monitoring are as follows: • Surface Water: At some sampling points the parameter of BOD and COD are higher than the baseline quality, but still much lower than the value of WHO. It meant that more organic matter in water bodies, located in the project area, compared to pre-project implementation. The quality of surface water should be closely considered time to time to immediately find out when water polluted. • Ground Water: Even the levels of heavy metals were found above baseline data but they were still below the value of WHO.
• Air Quality: PM10 and PM2.5 monitored at this quarter are below WHO Standards, except some locations near market and residential areas such as Kainantu camp and Watarise Market but still lower than those of baseline survey. • Noise Level: The noise levels at several monitoring points are higher than WHO Standards. At the time of monitoring, if there are not any construction machines operated, then these figures are reflected due to the high density of transport vehicles along the highway.
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5. SOCIAL SAFEGUARDS MONITORING
5.1. SOCIAL SAFEGUARD TOOLS
57. Social safeguards monitoring and team guidance activities have been regularly conducted during the reporting period (i.e., Jul – Dec ’20). Primary data for the report preparation have been collected by the PMO on-site teams implementing the monitoring tools prepared for the purpose whereas the secondary data/information have been compiled from key Project documents – including reports submitted to the PMO by the Contractors and Construction Supervision Consultant teams. They have been analyzed, interpreted, and key findings have been integrated into the report. The Implementing Agency/DoW – with support from the Program Management Office (PMO) has been implementing the social safeguard activities. The PMO has been also supporting the IA/DoW, the Contractors and other teams in ensuring effective and efficient implementation of the applicable social safeguard requirements. This, amongst others, includes support in implementation of the gender action plan (GAP), the due diligence report (DDR), and management of involuntary resettlement (IR) impacts as have been triggered along some of the SHHIP Sections of the Highway. 58. In the contexts of Papua New Guinea in general and those of the project areas in particular, all project communities are part of the mainstream societies. None of them has been observed to be disproportionately affected due to SHHIP implementation till date. Thus, the Tranche 1 remains as Category C project from Indigenous Peoples (IP) perspectives. An Indigenous Peoples Planning Framework (IPPF) has been prepared to ensure adherence to the applicable policies and procedures in case if any impacts on the IPs are encountered during the implementation. 59. A Gender Action Plan (GAP) has been prepared for SHHIP Tranche 1 works adhering to its “effective gender mainstreaming” Category requirements. Applicable GAP provisions have been imbedded into the Contract Documents, Loan Covenants and other pertinent documents. The PMO has been also supporting the Implementing Agency (DoW), both construction supervision consultants and the Contractors in efficient implementation of the GAP indicators that are under their jurisdiction. Though affected due, mainly, to the CIOVID-19 impacts, preparatory works for implementation of the other activities (under the PMO) have been also ongoing.
5.2. SOCIAL SAFEGUARD COMPLIANCES
5.2.1 Compliance with Loan Covenants
60. Implementation of SHHIP works has been found to be mostly compliant with the Loan Covenants during the reporting period (Jul - Dec’20). Almost all Tranche 1 activities (road maintenance, upgrading and rehabilitation works) during the reporting period have been found mostly limited to the current road alignments and within the 40-meter widths - considered as State Land according to the legislative provisions of the Government of Papua New Guinea (GoPNG). However, Involuntary Resettlement (IR) impacts on economic trees, crops, and minor structures have been observed (mainly during the Fourth Quarter in 2020) in some of the localities along the SHHIP sections. Such adverse impacts on private/community assets are being documented on locality- specific basis whereas comprehensive social impact assessment (SIA) for the entire section is planned to be conducted during the upcoming months. The SIA is planned to include the locations along the 22 Critical Sites along the Simbu section, and the Road Failure sections along the other areas (mainly Kassam Pass to Daulo section in the Eastern Highlands) which have been indicated by the recent Engineering Studies as sections with likely adverse impacts beyond the current 40m Highway corridor. Corrective Action Plan (CAP) and other mitigation tools are planned to be prepared
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and implemented as required. Likewise, implementation of the Gender Action Plan (GAP) has been proceeding as required – though some of the activities have been delayed due, mainly, to the COVID- triggered impacts imposing restrictions on group gatherings. There have been no adverse impacts on the Indigenous Peoples (IPs) during the monitoring period (Jul - Dec ‘19), and the Program remains Category “C” for IP. Appendix 1 to the report provides summarized status of the compliances to the Loan Covenants while the following sections provide further details on the monitoring findings.
5.2.2. Involuntary Resettlement Compliance
61. Though majority of SHHIP Tranche 1 activities have been found limited to the current Highway alignments and within the 40-meter widths (considered as State Land), Engineering Studies show that there are some localities along the Simbu Critical section and other Road Failure areas where land or other private/community assets are likely to be affected. Also, impacts on economic crops/improvements have been reported triggered due to SHHIP works in some of the other localities along the SHHIP Highway Section (Nadzab – Kagamuga). Though most of such impacts are limited to economic trees and crops, few minor structures (sheds, fences, etc.) have been also reported as adversely affected private/community assets in few of the locations. Locality-specific impact documentation works have been currently ongoing whereas comprehensive social impact assessment (SIA) works are planned for Q1 2021 onward. The SIA findings shall lead to the preparation of the mitigation/management plans based on the actual impacts triggered due to SHHIP works adhering to the applicable legislative provisions of the Government of Papua New Guinea (GoPNG) and ADB.
62. The Due Diligence Report (DDR) implementation has been ongoing. Of the 24 legacy issue locations documented during the Project preparation stage, resolution process has been completed in seven sites, viz.:
(i) Keranga, Simbu. (ii) Tem Nike Creek, Simbu; (iii) Magi, Simbu; (iv) Kuglame, Simbu; (v) Avani Culvert, Eastern Highlands; (vi) Kolwara, Eastern Highlands; and (vii) Kassam Pass area, Eastern Highlands.
63. Likewise, engineering (river/drainage management) solution is found to be the preferred solution for four of the Legacy issue sites:
i. Orange/Fruit Market, Jiwaka; ii. Waghi, Jiwaka; iii. Ba Creek, Simbu; and iv. Kongo Coffee area, Simbu.
64. Legacy issue resolution process is ongoing at various stages for the remaining sites. The resolution process pace, however, needs to be enhanced significantly. The PMO has been supporting the DoW in this regard.
65. There have been 19 claims of legacy issues the PMO has received afresh (from 2019 up to Dec 2020), which are being validated for their integrity. The DDR update works are in the final stage, and include integration of the validation completed legacy issue sites. DDR update works have been delayed, due, mainly to the COVID-triggered impacts. It is expected to be completed within April 2021.
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66. Resolution to legacy issues, implementation of especially designed Memorandum of Agreements (MoAs) with the affected persons/people (APs) or voluntary land donation (VLD) approaches are also planned to document community support to SHHIP works ensuring compliance with SHHIP applicable social safeguards requirements. Required templates for the MoAs and VLD have been prepared and consultations with the communities/private asset owners have been ongoing as required. Validating the integrity of the claims made and enhancing the pace of resolution have been found to be challenging for completion of the entire process.
67. For addressing the unanticipated adverse social impacts on landowners due to involuntary resettlement impacts, required documentation, appropriate corrective action plan (CAP) preparation and implementation are planned. Such CAP shall be also prepared and implemented in case if any adverse impacts on the Indigenous People (IP) are found triggered during SHHIP implementation. Appendix 3 to the report depicts current status of the Legacy issues.
5.2.3. Gender Action Plan Compliance
68. SHHIP Gender Action Plan (GAP) implementation works have been ongoing. Most of the 10 activities and 17 targets documented in the GAP are on track. The delayed key activities due, mainly, to the COVID-19 impacts include preparation and implementation of: (i) gender-based violence prevention (GBV) plan; (ii) plan for community-based road construction and maintenance groups; (iii) social infrastructure plan (SIP); and (iv) community road safety awareness plan. While draft plans have been prepared for the GBV and SIP, their finalization – together with preparation of the other plans – and implementation are envisaged to be expedited in 2021. Preparatory works are also ongoing for implementation of the remaining GAP activities under the PMO/DoW obligations during the upcoming months. Following paragraphs provide additional details while Appendix 5 to the report shows the summarized status of GAP implementation. 69. Local community engagement in road construction and maintenance activities has been progressing. However, revisions are required in terms of inclusiveness and enhanced engagements adhering to SHHIP applicable Gender Equity/Equality and Social Inclusion (GESI) principles, and the GAP provisions pursuant to the Loan Covenants. While CW1 Contractor has met the 30% female employment target in most of the months during the reporting period (reaching to 30.1% altogether during the reporting period), each of the other two Contractors - CW2 (China Wu Yi) and RIC (China Harbour) – continue to remain below the required target). RIC Contractor has achieved just around 14% female local workers’ engagement target during the six-month period. Likewise, data received from the CW2 Contractor suggest that their female workers employment figures during the reporting period have been at tremendously low levels (just at 12%) compared to the 30% target to be achieved. Both CW2 and RIC, thus, must revise their workers management plan ensuring inclusion of more female workers for the road construction and maintenance activities to meet their contract targets. The total work-person-days generated by all three Contractors during the reporting period stands at 267,825; with 210,297 (78.5%) and 57,528 (21.5%) male and female work-person days, respectively. Table 18 below shows the current status of local (PNG) employment generation by each of the Contractors during the reporting period (Jul - Dec’20).
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Table 18: Local Employment Generated by Contractors (Jul - Dec’20)
Gender Total Type Male Work- Female Work-person- Headcount person-days days Metallurgical Corporation of China - MCC (CW1 Section) Staff 249 5,135 1,422 Skilled Labourers/ Workers 770 20,270 0 General Labourers/ Workers 3,924 64,852 38,144 Total 4,943 90,257 (69.5%) 39,566 (30.5%) China Wu Yi Co. Ltd. (CW2 Section) Staff 228 4588 2140 Skilled Labourers/ Workers 859 20939 2723 General Labourers/ Workers 1646 40621 4181 Total 2733 66,148 (88.0%) 9,044 (12.0%) China Harbour Engineering Corporation (RIC Section) * 1232 576 Staff 46 Skilled Labourers/ Workers 248 6660 442 General Labourers/ Workers 1782 46000 7900 2076 53892 8918 (14.2%) Total (85.8%) Construction Total (Grand 210,297 57,528 9,752 Total) (78.5%) (21.5%)
70. Social Infrastructure Plan (SIP) finalization is ongoing. Draft designs prepared by the consultant are being reviewed currently – plan finalization works have been further postponed to the Second Quarter 2021 due to COVID impacts. Such social infrastructures under SHHIP include market stalls, bus bays, gender-segregated public sanitation facilities, pedestrian paths, etc.
71. HIV/AIDS/STIs Awareness Plans have been prepared by all Contractors. The have been reviewed/vetted by PMO and CSC, and are in implementation as required. Awareness building activities have been ongoing on the HIV/AIDS and other STIs. The coverage of the awareness events needs to be expanded to the wider segments of the societies, including the drivers, commercial sex workers, students, church groups, etc. as they have been so far found to be mostly limited to the general public, workers and a few schools. Despite the pandemic impacts, altogether 75 such events have been completed by the reporting period (Dec’20).
72. Implementation of road construction safety awareness activities for the construction workers are also progressing. Road safety awareness activities for the communities, however, have been delayed – due to COVID-19 impacts. Community-based road safety pilot sites (Minj and Henganofi) have been surveyed by the PMO Road Safety Specialist and the Social team. The pilot plans are being prepared. Road Safety awareness plan and pamphlet preparation works have been also completed and are planned to be implemented during the upcoming months as soon as the situations become conducive, enabling group gatherings for the purpose.
73. Required activities for community awareness building and consultation, local engagements, etc. are also ongoing, though some of them have been delayed due to the COVID-19 global pandemic. The community workers’ engagements in road construction and maintenance activities are envisaged to be further streamlined through revisions to the workers’ management plan currently
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prepared for the purpose, especially for the formation of community-based road construction and maintenance groups.
74. Initial rounds of capacity building activities have been conducted during the first year (2019) of SHHIP implementation for social teams engaged with the PMO, Supervision Consultants and Contractors. PMO is planning to resume them once the COVID-triggered scenario becomes conducive. Also, preparation of the required training modules for the capacity building program pursuant to SHHIP Loan Covenants and GAP provisions for SHHIP and DoW wider teams (including the Environmental and Social Safeguards Branch (ESSB) teams). Implementation is envisaged resuming the activities beginning 2021.
75. There have been seven major safety accidents, one of them leading to a fatal case, during the reporting period. A truck belonging to the CW1 Contractor was turned over due to mechanical fault at Young Creek section (Km 167+400) on 30 September 2020 causing death of a worker - case reported to the authority (police), and resolved. No major road closure incidences have been reported during period (Jul - Dec’20).
76. Security personnel (PNGDF) have been engaged for site safety and security purposes in selective sections to mitigate/manage the risks to assets and teams engaged on SHHIP works. Deliberations have been ongoing for such engagement of the Highway Patrol Unit to ensure impediment-free movement of the traffic and to support in site safety and security aspects of the Program. Awareness-building activities for the purpose have been conducted by the PMO supported by the PNGDF and other teams along the entire SHHIP Highway.
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6. CONSULTATION AND AWARENESS ACTIVITIES
7. SHHIP core stakeholder awareness and information dissemination activities have continued during the reporting period. In view of the COVID-19 triggered restrictions on group/mass gatherings, consultations during the reporting period have been purposively limited to one-to- one individual and small core groups. The PMO has conducted such activities together with the other teams, mainly the CSCs and Contractors, covering all three SHHIP Highway Sections from Nadzab to Kagamuga. Social and Environmental Safeguards teams continue supporting the PMO/DoW, CSCs and Contractors in smooth implementation of SHHIP works.
8. Implementation monitoring findings indicate that participation of female segments of the communities needs further enhancements in the community consultation activities as per GAP requirements. Though the target of 40% participation has been achieved during most of the months in 2019, it has been severely affected due to COVID-19 restrictions on mass gatherings and remains challenging to be achieved in impediment-free manner throughout the project implementation as required. Figures for SHHIP implementation period (Feb’19 – Dec’20) indicate that such participation stands at about 26.65 percent. Team efforts continue to increase female participation in all consultation and awareness activities as required. Summary of the key consultation activities is presented in Table 19 below.
Table 19: Stakeholder Consultation and Awareness Key Activities
Date/Venue Activity Remarks 22 Jul ’20/CW1 Meeting with Continued consultation and resolution to Section (Ch. Landowners, Chainage landowner issues 241+345), Eastern Highlands 29 Jul’20/Fionaku Consultation meeting Continued consultation and resolution to (Ch. 334+340), with Landowners landowner issues Eastern Highlands 30 Jul’20/ Dumun HIV/AIDS/STIs and Continued implementation of the awareness Primary School, COVID Awareness at activities as required Simbu 5 Aug’20/ Aviamp HIV/AIDS/STIs and Continued implementation of the awareness Secondary COVID Awareness activities as required School, Jiwaka 26 Aug’20/ Womai HIV/AIDS/STIs and Continued implementation of the awareness Market, Simbu COVID Awareness activities as required 27 Aug’20/ Meeting with Resolution to Legacy Issues in the village Kainantu Office Landowners from section Uminfuntenu village (Four Mile to Bane Bridge section) 22 Sep’20/ at HIV/AIDS Awareness Continued implementation of the awareness Miunde Primary program activities as required School
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Date/Venue Activity Remarks 24 Nov’20/Km 198 Meeting held with PRO & Follow-up consultations and supports in the (CW1) owner of house affected process by erosion for relocation of his make shift house 8 Dec’20/section Community consultation Continued monitoring to ensure adverse 223/224 (CW1) on the ongoing the gold- impacts on the Highway digging activities beside the Highway 18 HIV/AIDS/STIs and Regular awareness activities are required also Dec’20/Mingende COVID-19 awareness extending them to the communities living along Market program the Highway section under the jurisdiction of each Contractor
9. GRIEVANCE REDRESS MECHANISM
77. The Grievance Redress Mechanism (GRM) established in each SHHIP Province has been found requiring enhanced engagements of the Grievance Redress Committees (GRC)s for full- fledged functionality of the GRM. Appendix 6 to the report shows details on the GRCs formed for the SHHIP Tranche 1 purposes. Most of the grievances received have been related to compensation payments for private assets affected due to SHHIP works or those pending from the past works (legacy issues). Of the 111 grievances received during SHHIP implementation up to December 2020, 96 have been resolved while remaining 15 are being processed further at various levels. 78. Of the total 111 grievances received up to Dec’20, 96 have been resolved while remaining 15 are being processed further at various levels. The resolution timeframe ranges from less than a day (traffic mobility issues) to 52 days (land-linked issues). Of the total number of grievances received (all from individuals/communities) till date, majority (92, or 82.88%) of the cases have been reported by aggrieved male persons while the remaining (19, or 17.11%) have been reported by the female individuals. Likewise, the highest number of cases (85, i.e., 76.57%) have been resolved at the Contractor/CSC/PMO levels whereas the remaining (14 each, or 12.61%) have been resolved or processed at the GRC and community levels each. Likewise, Majority (70, or 63.06%) of the grievances have been reported verbally while written form of reporting stands at around 14.41%. The proportion of the grievances received over the phone is about 15.31% whereas 1.80% of them have been received through mobile applications. Appendix 7 to the report shows further details on the summarized status of grievances till December 2020 of SHHIP Tranche 1 implementation. 79. The Program Management Office (PMO) has been monitoring the effectiveness of the GRM and has been supporting the GRCs, CSCs, Contractors and the communities in the use of the GRM for its smooth functioning. 80. Gender Action Plan implementation monitoring indicator on female participation in the grievance redress committees for the first year of SHHIP implementation has been already achieved! Compared to the required number of female members (2) by the first year of Tranche 1 implementation, there have been already 4 female members in the grievance redress committees formed for Tranche 1 purposes. The GRC in Simbu, however, needs to onboard at least one female member. Tranche 2 grievance redress mechanism is planned to be established during initial months in 2021 as the contracts are planned to be awarded within March 2021.
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10. SUMMARY OF MAIN ENVIRONMENTAL AND SOCIAL SAFEGUARDS FINDINGS
81. Implementation of SHHIP activities have been mostly compliant with SHHIP applicable environmental and social safeguard standards, policies and procedures of the GoPNG and the ADB. Some unprecedented impacts on crops, economic trees, and other private/community assets have been encountered during SHHIP implementation in some of the localities along the Highway sections, which are being documented aimed at preparation and implementation of the Corrective Action Plan (CAP). Also, some of the activities have been adversely affected due the COVID-19 triggered impacts, which are expected to resume or commence in the year 2021.
8.1. KEY ENVIRONMENTAL CHALLENGES ENCOUNTERED DURING THE REPORTING PERIOD
82. Generally, mitigation measures have been implemented and applied by the Contractors including wastewater and solid waste management, traffic management, measures to reduce dust, noise and vibration, fire control, Covid-19 control and prevention. Despite those mitigation measures, the following pending issues need to be addressed: 83. Safeguards documents of associated facilities: In terms of obtaining the basic requirement for the use of quarries, CW2 project has submitted its Quarry Management Plan for Tuman Quarry. However, it has failed to obtain the required CEPA Environmental Permit despite several notices of non-compliance. It has also failed to prepare the Quarry Management Plan for Kamaliki Quarry and obtain the CEPA Environment Permit despite several non-compliance notices. 84. Waste Management: Thought the PMO have detailed instruction on collection and dumping spoil and solid waste, and also brought up this issue at the several meetings, the construction waste were still dumped in illegal sites, typically at the road side at chainage 439+000 and 450 + 000 by CW2, which block the drainage system and part of the road, and cause to locality flooded and unsafety for the passer-by. The Supervision Consultants and Contractors are advised to monitor and prompt actions responding to this matter. 85. As observed at different working road sections, particularly km 273+040 and Km 215 (Tiunka lay down area), hazardous materials were managed in improper manner and bitumen spillage during priming activity and spoil and DBST did not to be collected and removed. The Contractors are required to clean up the spillage immediately and handle bitumen and other hazardous materials properly to avoid spillage, and timely remove debris and construction wastes from the construction sites as well. To identify if there are any negative impacts of hazardous wastes to water sources, underground water near the area also may need to be sampled and analyzed. 86. While establishing new cam site and quarry site for the Kagamuga section, the CW2 has not complement their collecting and treatment system for solid and liquid wastes coming from Tuman camp and quarry sites, consequently its wastewater discharged to environment without treatment, so that it may cause to environmental pollution, especially whose locations are adjacent to Tuma and Waghi rivers. The Contractor shall to equip trash bins for wastes for the camp and quarry sites. The Contractor is also requested to install fire extinguishers at the campsite and quarry site to meet the safety issues. 87. Safety Issues: Although safety management is being implemented, the worrisome is that the Contractors did not provide appropriate safety measures, knowledge and skill to workers, especially casual workers. The breaches of safety rules and practices consequently caused several accidents, particularly in the crusher site at Genige managed by RIC (CHEC), and some of them even have not
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been timely reported. After that the special meetings were immediately arranged between the Employer, the Consultants and the Contractor to identify the actual reasons and also warned the Contractor about this breach of the Contractor's Contractual obligation. A punitive action may be imposed against the Contractor if this failure repeats. To enhance safety issues, the following instructions shall be strictly implemented: • Timely reporting in case of an accident; • Safety training courses/seminar for the Contractors and Consultant’s staff to be conducted by the Consultants; • Site supervision activities to be regularly implemented by the Consultants • Tool box meetings to be regularly implemented by the Contractors; • Appropriate safety equipment to be provided by the Contractors.
8.2. KEY SOCIAL CHALLENGES ENCOUNTERED DURING THE REPORTING PERIOD
88. The SHHIP communities have a plethora of high expectations from the SHHIP, the megaproject in the nation in transport sector. They range from employment opportunities to compensation payments for the legacy issues that have been pending for a long time (some of them dating back to the 60’s) in some of the sections. Managing the numerous unprecedented legacy issue claims has been thus one of the key challenges – though GoPNG/DoW has already resolved the issue in most of the sections since the Highway construction works, including for seven of the 24 initially identified sites. The resolution process continues, while validating the integrity of the claims made afresh is also currently proceeding. The SHHIP teams have been encountering multiple fresh compensation claims linked to Highway works in the past despite the fact that the 40m right-of-way has been declared by the government as the State land. PMO team has been providing supports to DoW in expediting the resolutions while consultations are also ongoing for MOAs with in-kind supports to legacy-issue-affected landowners.
89. Addressing the impacts on private assets/improvements triggered due to civil works has been observed as another social safeguards management arena requiring focus. This includes impacts along the RIC Critical sections, the Road Failure localities, and some of them along other SHHIP sections. The PMO has been currently documenting the locality-specific impacts on economic trees, crops, structures, etc. as and when they are triggered due to SHHIP works. PMO plans to conduct overall social impact assessments, prepare the required relevant plans (CAP or RP) and implement them as applicable from Q1 2021 onward.
90. Female participation in consultations, and employment opportunities for female community members as required – especially on part of the CW2 and RIC Contractors. Likewise, women/female participation in community consultation activities, though progressed with each subsequent community consultation meetings reaching to the 40% target during the year 2019, it has slightly declined to 26.65 percent taking the average figures for the entire SHHIP implementation period till Dec’20. Efforts are being made through enhanced information dissemination and awareness on part of the key stakeholders to hike the current participation figures to meet the targets every month.
91. Though reasonably progressing, meeting local employment targets on part of the Contractors for the road construction and maintenance activities throughout all months during the reporting period remained challenging: In order to enhance local community participation in SHHIP works, Contractors are required to engage community workers for road construction and maintenance activities, with
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30% of the local manpower engaged as female workers. PMO and CSCs have been supporting Contractors in revising their Manpower (Human Resource) Plans with concerted efforts to meet the targets ensuring adherence to the contract provisions.
92. Social Safeguards team-capacity remains challenging. While three different episodes of capacity building orientation and trainings have been conducted for all social teams engaged with the PMO, CSCs and Contractors, and on-the-job trainings continue, more of the capacity building trainings have been found necessary. Such capacity building training are yet to be conducted for wider teams engaged with SHHIP, the ESSB, DLP and other relevant entities, also to ensure achievement of the GAP and DMF indicators. Capacity building activities have been affected also due to the COVID-19. The PMO/DoW plans to resume and accomplish them commencing during the upcoming Quarters in 2021.
93. Implementation of the HIV/AIDS/STI awareness programs ensuring inclusiveness and enhanced coverages and documentations has been marked as another key social aspect requiring revisions. Continued guidance from PMO and CSC teams is envisaged to be further helpful in this regard.
94. It has been also observed that adherence to national labor laws could be further improved on part of the Contractors. The CSC and PMO teams continue with their supports to the Contractors as required.
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11. FOLLOW-UP ACTIONS
95. Environmental and Social safeguard follow up actions for SHHIP for the imminent implementation period are summarized in Table 20 below.
Table 20: Summary on key environmental and social safeguard follow-up action items
Actions Responsible Timeline Status/Remarks Party Environmental safeguard follow up actions Obtain required documents for Contractors Q1 2021 - Making lease agreement with new quarry sites including (CW2, RIC) Landowners; Tuman and Waghi Bruk - Getting Environment permits quarries. from CEPA; - Submission QMPs to the Consultants for review and approval Enhance management of solid CW1, CW2, Regular - Segregate all solid waste before waste in campsites and RIC disposal; construction sites - Follow SWMP and composting as required Complete waste collection and Contractors regular - Build waste water treatment treatment at new campsites (CW1, CW1, system, and quarry sites RIC) - Provide bins for solid waste collection - Install fire distinguishers Enhance management of CW1, CW2, Regular - Provide cemented surface for hazardous waste RIC bitumen drums; - Provide separate safe housing for Troxler machine to prevent radiation accidents Dust control at road work CW1, CW2, Regular - More frequency and water truck section RIC spray water at the construction sites; Additional trucks for water spray Improve working condition and CW1, CW2, Regular - Provide face mask to casual safety management RIC workers; - Provide adequate safety devices or marking of work areas; - Provide first aid equipment for construction sites Disease prevention from CW1, CW2, Regular Provide temporary isolation room pandemic and others. RIC for unhealthy workers; Implement pandemic protocols Social safeguard follow up actions Grievance Redress PMO, CSs, Regular GRC support, and periodic Mechanism CWs analysis and reporting are
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Actions Responsible Timeline Status/Remarks Party ongoing as required. HIV/AIDS/STIs Awareness PMO, CSs, Regular/ Implementation of the approved Plan Implementation CWs Quarterly plans is ongoing; approach Events requires further revisions ensuring coverage to wider segments Second DDR Update and PMO Q1 2021 Data compilation and analysis Submission works are ongoing – delayed mainly due to COVID-19 impacts SHHIP Public Awareness and PMO Regular Four major rounds of public Consultation Works awareness campaigns have been completed for the entire 430 km section Social Safeguard Capacity PMO 2019 - Initial rounds of Induction/ Building 2021 Orientation and a day-long workshop have been conducted for the purpose. Plan and Modules are being prepared for the upcoming ones – including for DOW, ESSB and other wider teams. Capacity building activities are planned to resume as soon as COVID-triggered situation becomes conducive. Impact assessments, PMO 2021 Locality-specific documentation preparation of the required works, preparatory works for the plans and their appropriate comprehensive SIA and CAP/RP implementation (for the RIC 22 are ongoing critical sites, road failure localities, and other impact sections) Social Infrastructure Plan PMO, CSs, Q4 2021 Survey works completed and preparation and CWs designs prepared. Draft plan implementation finalization by 31 Jul’20 has been postponed to Q3 2021. Implementation in tandem with the civil works for each section – design and costing finalization works delayed due to COVID impacts Community Livelihood PMO Q4 2019 Initial information collection is Enhancement Plan ongoing – plan is on-hold due to financial reasons Gender-Based Violence PMO Q3 2020 Draft plan has been prepared. Prevention Plan Implementation planned for Q3 – Q4 2020 has been postponed to Q2 – Q3 2021 /delayed mainly
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Actions Responsible Timeline Status/Remarks Party due to COVID-19 impacts DDR Implementation PMO Q4 2021 Issues resolved in seven (Resolution to Legacy Issues) locations; resolution process ongoing for the remaining sites. Validation/confirmation is ongoing for the 19 claims received afresh Stakeholder Communication PMO, CSs, Q3 2022 Regular process, ongoing and Consultations CWs Formation of Road PMO, CSs, Q3 2022 Template has been prepared for Construction and Maintenance CWs further streamlining group Groups (Community-based formation and mobilization, other Workers’ Management Plan) preparatory works are ongoing Social impact assessments PMO Q3 2021 Locality-specific impact and preparation of the documentation is ongoing. applicable mitigation instruments as may be required Preparation and PMO, CSs Q3 2020 Preparatory works are ongoing – implementation of community- – Q2 affected/delays are likely in their based road safety pilot plan 2021 completion due to COVID-19 and other Tools together with impacts the Road Safety Specialists Community road safety PMO, CSs Q3 2020 Awareness pamphlet has been awareness plan – Q2 prepared; other preparatory 2021 works are ongoing – affected/delays are likely in implementation of the plan due to COVID-19 imposed group gathering restrictions Updating and implementation PMO/DoW Q3 2020 Delayed due to COVID impacts, of Tranche 2 social plans – Q2 Important for handing over 2021 impediment-free sites to the Civil- works Contractors Social impact assessments, PMO/DoW Q3 2020 Key activities for T3 approval surveys and required – Q2 process. Social impact documentation activities for 2021 assessments and surveys are Tranche 3 works planned to enhance in 2021 Periodic reporting functions PMO Project Monthly, Quarterly, and Semi- period Annual (regular) GAP and other social PMO, CSC Project Ongoing – some activities, safeguard implementation period delayed due to COVID-19, are supports to PMO/DoW (regular) planned to commence in early 2021.
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APPENDIXES
APPENDIX 1: STATUS OF COMPLIANCE WITH LOAN COVENANTS
Covenant Reference Compliance Status in Loan Agreement Land Acquisition and Involuntary Resettlement Loan 3547 Being Complied 7. The Borrower shall ensure that the Project does Sch. 5 (locality-specific impacts not have any involuntary resettlement impacts, all Para. 7 on economic trees and within the meaning of ADB's Safeguard Policy other private assets are Statement (2009). In the event that the Project does being documented as have any such impact, the Borrower shall take all have been encountered during recent months. steps required to ensure that the Project complies Comprehensive SIA, with the applicable laws and regulations of the plan preparation and Borrower, with ADB's Safeguard Policy Statement submission for and the LARF that has been prepared for the approvals is planned to Investment Program. be accomplished within Q3 2021) – and shall be appropriately implemented Indigenous Peoples Loan 3547 Being Complied 8. The Borrower shall ensure that the Project does Sch. 5 not have any indigenous people impacts, all within Para. 8 the meaning of ADB's Safeguard Policy Statement (2009). In the event that the Project does have any such impact, the Borrower shall take all steps required to ensure that the Project complies with the applicable laws and regulations of the Borrower, with ADB's Safeguard Policy Statement and the IPPF that has been prepared for the Investment Program. Human and Financial Resources to Implement Loan 3547 Being Complied Safeguards Requirements Sch. 5 9. The Borrower shall make available or cause DOW Para. 9 to make available necessary budgetary and human resources to fully implement the social safeguard requirements. Safeguards – Related Provisions in Bidding Loan 3547 Being Complied: Documents and Works Contracts Sch. 5 The safeguards 10. The Borrower shall ensure or cause DOW to Para. 10 provisions have been ensure that all bidding documents and contracts for included in the bidding Works contain provisions that require Contractors documents (Section 4 to: – Bidding Forms), (a) comply with the measures relevant to the Section 6 – Contractor set forth in the IEE, the EMP and LARF Employer’s (to the extent they concern impacts on affected requirements), PCC people during construction), and any corrective or 4.18, GCC 4.18 and preventative actions set forth in a Safeguards other Specifications of Monitoring Report; the Contracts: (b) make available a budget for all such environmental and social measures;
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Covenant Reference Compliance Status in Loan Agreement (c) provide the Borrower with a written notice of any unanticipated environmental risks or impacts that arise during construction, implementation or operation of the Project that were not considered in the IEE, the EMP and LARF; (d) adequately record the condition of roads, agricultural land and other infrastructure prior to starting to transport materials and construction; and (e) reinstate pathways, other local infrastructure, and agricultural land to at least their pre-project condition upon the completion of construction. Safeguards Monitoring and Reporting Loan 3547 Being Complied 11. The Borrower shall do the following or cause Sch. 5 (impacts on economic DOW to do the following: Para. 11 trees and other private (a) submit semiannual Safeguards Monitoring assets as have been Reports to ADB and disclose relevant information triggered in some from such reports to affected persons promptly upon localities are being documented, and submission; planned to be integrated (b) if any unanticipated environmental and/or social in the form of the risks and impacts arise during construction, CAP/RP) implementation or operation of the Project that were not considered in the IEE, the EMP, the LARF and the IPPF, promptly inform ADB of the occurrence of such risks or impacts, with detailed description of the event and proposed corrective action plan; and (c) report any actual or potential breach of compliance with the measures and requirements set forth in the EMP and LARF promptly after becoming aware of the breach Prohibited List of Investments Loan 3547 Being Complied 12. The Borrower shall ensure that no proceeds of Sch. 5 the Loan are used to finance any activity included in Para. 12 the list of prohibited investment activities provided in the Appendix 5 of the SPS. Labor Standards, Health and Safety Loan 3547 Being Complied 13. The Borrower shall ensure that the core labor Sch. 5 standards and the Borrower’s applicable laws and Para. 13 regulations are complied with during Project implementation. The Borrower shall include specific provisions in the bidding documents and contracts financed by ADB under the Project requiring that the Contractors, among other things: (a) comply with the Borrower’s applicable labor law and regulations and incorporated applicable workplace occupational safety norms; (b) do not use child labor; (c) do not discriminate workers in respect of employment and occupation; (d) do not use forced labor; (e) allow freedom of association and effectively recognize the right to collective bargaining; and (f) disseminate, or engage appropriate service providers to
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Covenant Reference Compliance Status in Loan Agreement disseminate, information on the risks of sexually transmitted diseases, including HIV/AIDS, to the employees of Contractors engaged under the Project and to members of the local communities surrounding the Project area, particularly women. 14. The Borrower shall strictly monitor compliance Loan 3547 Being Complied with the requirements set forth in paragraph 13 Sch. 5 above and provide ADB with regular reports. Para. 14 Gender and Development Loan 3547 Being Complied 15. The Borrower shall ensure that (a) the GAP is Sch. 5 (implementation of some implemented in accordance with its terms; (b) the Para. 15 of the delayed GAP bidding documents and contracts include relevant activities are also provisions for Contractors to comply with the expected to measures set forth in the GAP; (c) adequate expeditiously enhanced once COVID-imposed resources are allocated for implementation of the situations become GAP; and (d) progress on implementation of the conducive) GAP, including progress toward achieving key gender outcome and output targets, are regularly monitored and reported to ADB.
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APPENDIX 2: MAIN FINDINGS AND DISCUSSION OF REVIEW MISSION (19-23 OCT 2020)
No. Issue Discussions Way Forward 1 Updated Due Much of the work had been PMO to expedite the completion of the DDR Diligence Report – delayed due to the impact of and submit to ADB as has been planned by Legacy Issues COVID 19, the updated DDR the PMO/DoW; for legacy issues should be Details of resolved legacy issues to be completed by April 2021 reflected in the monitoring reports. A separate report should be prepared on legacy issues 2 Observably the Requires revisions, ensuring The impact findings must be documented in cutting of that all affected owners are the form of assessment report, culminating economical trees, duly compensated for any into preparation of the resettlement (asset coffee trees and losses due to SHHIP works acquisition) plan. removal of houses • As private assets have been found happed along the affected or likely to be affected due to roadside where SHHIP works, the Government and ADB Contractors were must be informed of the matter by the PMO working at the soonest possible, • Social impact assessment (SIA) should be conducted, and Tranche 1 impact and risk category should be amended (from the currently C – no impact - to most likely B – some impacts), • All SHHIP affected privately owned assets (trees, crops, structures, land, etc.) must be documented in the form of resettlement plan adhering to the standard policies and procedures of GoPNG and ADB, (iv) the plan must be approved by GoPNG and ADB both, • Compensation payments must be made according to the approved plans 3 Maintaining Log CROs should maintain a log CROs encouraged to maintain log book to Book – Removal of book of assets removed. Log record people affected and the loss of assets Assets book to contain details of the removed and all other relevant information; person affected, the exact ADB to be advised on the impacts triggered chainage and location of the and planned mitigation measures. While the assets, total number of assets CROs may keep record of what has been removed, etc. affected and lost due to past works, systematic SIA for the entire 430 km is required. 4 COVID 19 control PMO prepared a COVID-19 Evidence of COVID-19 and Health and prevention Brochure – COVID 19 Slow. It awareness sessions to be reflected in the was distributed by PMO to the monthly, quarterly and semi-annual Contractors as well as a monitoring reports As it is a cross-cutting Communications Plan for area between environmental and social Coronavirus Disease 2019 safeguards, it has been allocated to social (COVID 19) was also safeguards team in case of SHHIP. distributed to the Contractors Proper attendance, pictures and other for implementation details are required from the Contractors – sending another Circular from the PMO will be helpful. 5 The monthly, Environment and social Information to be included in the monthly, quarterly and semi- safeguards matters in those quarterly and semi-annual monitoring annual monitoring reports; reports; reports More emphasis should be Information should reflect what is actually given to providing information happening on the ground;
46
on both road safety, health Where necessary attachments should be and safeguards issues. provided; Social Safeguards Quarterly and Semi- annual Reports shall be the most elaborate ones. 6 Gender Action Plan Advised that the GAP is being Continue to monitor progress and (GAP) implemented achievement and reflect the statistics in the monthly, quarterly and semi-annual monitoring reports; Implementation of some important actions under PMO jurisdiction are yet to commence or their continuity has been affected; those within the Contractors’ obligations need proper implementation, monitoring and documentation 7 Status on Social Planned to be conducted as Impact assessments (Environment and and Environmental soon as the COVID-19 Social) to be conducted as soon as the Impact Assessment situation improves and the COVID-19 and other situations improve and findings will lead to the findings will lead to preparation and preparation and implementation of the required implementation of the plans/mitigation measures as may be required plans/mitigation required; measures as may be required The need for regular support of the international safeguards specialist to PMO/IA was emphasized for making sure that all safeguards requirements are in compliance with the requirements 8 Employment The benefits to communities, Community engagement plan needs to be Benefits to such as employment developed and implemented as part of each communities living opportunities, increased road Contractor’s Workers/human resource along sections of side food stalls are not being Management plan; the Highlands sufficiently provided in the PMO guidance may be availed. Contractors, Highway where monitoring reports. These are Construction Supervision Consultants and progress of works some of the positive CROs should provide such information in under SHHIP is outcomes and should be their reports. This is good information to be occurring reflected in these reports included in the monthly, quarterly and semi- annual monitoring; The inclusion of such information in the semi-annual reports is vital as the report is up-loaded onto the ADB website
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Appendix 3: Environmental Checklist
FORM 7CS - CHECKLIST FOR ENVIRONMENTAL SAFEGUARDS INSPECTION
• Supervision Consultant: Bonifica spa in Joint Venture with Renardet S.A • Construction Packages: CS2
Date: 24.08.2020
Material Laboratory Residentia Other Road area Bridge area storage Mixing plant area N l areas area Mitigation measures area o. Ye Yes No Yes No Yes No Yes No Yes No Yes No No s Checklist for Environmental I Inspection
1 Dust and Emission
Yes Regularly checked and maintained No equipment and vehicles No Yes ✓ All vehicles and equipment turn off yes Yes power if stopped. yes yes Undertaken necessary repair Yes vehicles and equipment to meet yes requirements of safety and air standard. yes Yes No Make road-bed water spraying 2 No time per day in dry season No No Fenced three sites with extension No flap on the top in material storage No area No Yes No Covered all trucks used for material No transportation No No 2 Noise and Vibration
Yes Equipment with high noise level shall Yes be operated at day time only. Yes Yes Checked, repaired and maintained appropriately the equipment that makes unusual noise. Applied measurements to reduce No noise level equipment working in No residential area, hospital and school area No No Installed appropriate attenuation No No system of all equipment No No
Noise and vibration level at night No shall not exceed permissible levels work
3 Wastewater measures
Yes Maintained existing ditch, irrigation No and drainage system Yes Yes Collected and treated construction No wastewater Yes Supplied and managed public toilet Yes No on the construction site. No Yes No Educated workers on environmental issues to aware them not throwing No rubbish or solid waste to river, canal or other illegal places. No No Prevented oil, grease and material Yes dropping out Yes No
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Provided different rubbish tanks to No collect each kind of construction No solid waste (normal waste and hazard waste) No No Regularly check construction site to No prevent environmental negative No impact. No No Rain water runoff on the site does Yes No not directly go to ditch, canal, and No other watercourses. No No Temporary work shall be at least Yes Yes 50m far from watercourse Yes Yes Did not wash tools and equipment at No wherever that wastewater can No directly go to watercourse. No No
4 Solid waste management
Yes Prevent rubbish or material dropping from the material carrying vehicle Yes operating or running on the road Yes Yes Collected immediately and recovered the status in case of mud, No soil or debris dropping out. Solid waste shall be classified, No collected, temporally stored and No transported as regulations. No No
5 Ecology management
Minimise requirement to clear Yes vegetation
6 Hazardous waste management
Managed and treated oil discharged No from construction equipment as No N regulations. No o Stored fuel and hazardous substances in paved areas with embankment No Trained relevant construction personnel in handling of fuels and Yes spill control procedures. Yes All storage containers in good No condition with proper labelling. No Stored hazardous materials above Yes flood level. Yes
7 Other mitigation measures
II Checklist for Safety Inspection
1 Construction site safety
Provided personal protective No equipment and clothing for No N construction workers and enforce No o Brace electrical and mechanical Yes equipment to withstand seismic Yes events during the construction; Yes Yes Established safe sight distance in N No No construction areas No o Limited the speed of vehicles moving Yes within the construction site Yes Placed signs around the construction areas, provided Yes directions, safety advice and warning Yes
2 Fire control
Availability of basic fire-fighting No equipment at camp areas and No N facilities No o Site personnel's awareness of the No
procedure to be followed in the event No N of a fire; No o Any work that requires the use of fire No may only take place at a designated area approved by the EO and must No be supervised at all times. Fire- fighting equipment shall be N available. No o
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3 Traffic management
Construction vehicles complied with Yes speed limits; Restricted loads to prevent damage to local roads and bridges used for Yes transportation purposes; Maintained adequate traffic control measures throughout the duration of No the construction activities
Traffic safety personnel for traffic No control during school hours;
Ensured traffic safety at Yes intersections
Maintained a supply for traffic signs (including paint, easel, sign material, etc.), road marking, and guard rails Yes to maintain pedestrian safety during construction;
Used signs and flagmen for traffic Yes control
4 Other mitigation measures
Evaluation by Environmental Safeguards Specialist:
Compliance
Minor Infringement Detail: 1. Wastes from campsite have been thrown into the Waghi River. Site instruction was issued. 2. Wastes from Tuman Quarry have been thrown into the Tuman River. Site instruction was issued. 3. Excavated spoils were not removed immediately for disposal. Site instruction was issued. 4. Safety of workers was very important. A kid was spotted at Tuman Quarry site during site visit. Contractor needs to issue basic PPE to all workers.
Major Infringement
Detail ……………………………………………………………………………………………………………… ………………...
Contractor Environmental Specialist Resident Engineer CWYC Garry Dum Bienvenido Mirang
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Appendix 4 – Sampling and Monitoring Results
CW1 - Quarterly Monitoring Data for Q4 2020
Quality of surface water
No Location Time DO Temp (oC) pH TDS (mg/L) (ppm) Baseline 11.9 24.5 7.55 0196 1. Henganofi Bridge Dec ‘20 10.4 20.3 7.02 0264 Baseline 8.2 23.9 7.55 0019 2. Kainantu Bridge Dec ‘20 8.5 24.3 7.02 0231 Baseline 3.8 26.8 8.54 0036 3. Yonki Dam Dec ‘20 5.2 24.6 7.5 0042 Baseline 7.1 26.8 7.67 0070 4. Young Creek Dec ‘20 6.4 24.2 7.5 0075 Baseline 2.5 29.5 8.54 0244 5. Ramu Camp Crusher Dec ‘20 3.5 28.4 7.5 0031 Baseline 5.2 27.4 8.30 0109 6. Umi Bridge Dec ‘20 5.9 28.9 9.3 0112
Guideline value (WHO 2008) >7.0 25 5.5-8.5 500
Quality of ground water
No Location Time DO (mg/L) Temp (oC) pH TDS (ppm)
Baseline 11.7 18.0 7.84 0113 1. Kolwara Market Dec ‘20 10.6 17.9 7.06 0334 Baseline 9.7 20.0 8.03 0109 2. Fish Market Dec ‘20 9.1 18.5 7.2 0135 Baseline 6.8 27.8 8.05 0112 3. Kassam Spring Water Dec ‘20 9.7 26.4 7.9 3102 Baseline 8.5 28.4 7.23 0259 4. Watarise Spring Water Dec ‘20 9.4 27.6 7.4 0354 Guideline value (WHO 2008) 4.0 20-25 6.5-8.5 1,000
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Air quality and noise level
Air Quality Noise Level No Location Monitoring Period (dBA) 3 3 PM10 (μg/m ) PM2.5 (μg/m )
Baseline 1.7 2.7 54.6 1. Kainantu camp Dec ‘20 1.9 2.3 53.2 Baseline 11.1 9.7 68.4 2. Cold Wara Market Dec ‘20 10.1 6.5 72.3 Baseline 3.5 1.7 51.4 3. Yonki Market Dec ‘20 2.5 2.1 41.5 Baseline 4.6 5.2 68.8 4. Singsing Creek Dec ‘20 4.1 4.6 55.4 Baseline 18.3 3.0 59.6 5. Watarais Market Dec ‘20 17.6 3.2 51.0 Baseline 4.7 2.4 68.1 6. Umi Market Dec ‘20 4.8 2.1 56.5 Baseline 2.8 1.1 62.2 7. Zumin Market Dec ‘20 2.6 1.6 68.7 Baseline 12.6 18.2 64.2 8. Mutzing Market Dec ‘20 11.4 17.8 47.9 Baseline 2.9 2.5 57.6 9. 41 Mile Market Dec ‘20 2.7 3.5 59.2 Baseline 5.6 3.9 62.8 10. Nadzab Market Dec ‘20 5.7 3.5 59.6 Guideline value (WHO 2005) 10 20 55
Monitoring results from Singsing Creek Quarry site
Location Monitoring Period DO Temp pH TDS (mg/L) (oC) (ppm) Upstream Baseline 0.5 38.8 9.64 0164 Oct ‘20 9.6 41.6 7.5 0154 Nov ‘20 10.0 38.9 7.6 0231 Dec ‘20 11.3 33.5 7.2 0421 Downstream Oct ‘20 10.9 46.9 7.4 0785 Nov ‘20 11.9 51.3 7.3 0465
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CW2 - Quarterly Monitoring Data for Q4 2020
Quarterly Air Quality Assessment Result
Perimeter Standard WHO AQ1 AQ2 AQ3 AQ4 AQ5 AQ6 AQ7 AQ8 AQ9
PM 10 50 µm/m3 12.4 25.7 29. 27 19 27 34 12 25 5 PM 2.5 25 µm/m3 8 23 43 25 17 31 27 8 20
Noise Level Assessment Result
Perimeter Standard NL 1 NL2 NL3 NL4 NL5 NL6 NL7 NL8 NL9
Noise ≤ 50 dB 55.4 66.2 70.6 65.5 68.0 83.3 71.7 48.0 50.2 Level
Ground water quality assessment results Ground water Quality analysis result Guideline No Parameter Unit Value GWQ 1 GWQ 2 1 Temperature °C 19. 0C 23. 0C - 2 pH - 7.3 pH 7.2 pH 6.5-8.5 3 Turbidity NTU 5.2 N.T.U 6.2 N.T.U 5 <0.00004 4 Arsenic mg/L <0.00004 mg/L 0.01 mg/L 5 Chloride mg/L 9.9 mg/L 13 mg/L
6 Fluoride mg/L 0.05 mg/L 0.09 mg/L 0.8-1.5 Total Dissolved 7 mg/L 72 mg/L 200 mg/L - Solids 8 Nitrate mg/L <1 mg/L <1 mg/L 50
9 Nitrite mg/L <0.01 mg/L <0.01 mg/L 3
10 Hardness mg/L 28 mg/L as CaCO3 201 mg/L CaCO3 200 11 Sodium mg/L 4.0 mg/L 6.1 mg/L 50 12 Iron mg/L 0.023 mg/L <0.00003 mg/L 0.5
13 Total Coliform MPN / 100m L 0 colonies/100 ml 0 colonies/100 ml Nil
14 E. Coli MPN / 100m L 0 colonies/100 ml 0 colonies/100 ml Nil 15 Calcium mg/L 6.0 mg/L 56 mg/L -
16 Magnesium Mg/L 3.2 mg/L 15 mg/L -
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Surface Water Quality Analysis Result
Paramete Sampling code WHO, Water r Quality WQ1 WQ2 WQ3 WQ4 WQ5 WQ6 WQ7 WQ8 WQ9 WQ10 WQ11 WQ12 Analysis Result TDS 35 65 270 120 290 40 mg/L 32 mg/L 28 mg/L 40 55 mg/L 55 mg/L 110 mg/L mg/L mg/L mg/L mg/L mg/L mg/L Coliforms 0 0 0 0 0 0 800 0 0 0 3600 0 ≤400** Total colonie colonie colonie colonie colonie colonies/ colonie colonie colonie colonie colonie colonie s/ s/1 s/1 s/1 s/1 100 ml s/1 s/1 s/ s/1 s/1 00 s/1 00 00ml 00ml 100ml 00ml ml ml 100ml 00ml 00ml 00ml 00ml DO 20.0m 20.0mg 20.0 20.0 20.0 20.0 20.0 20.0 20.0 20.0 20.0 20.0 6.0* g/L /L mg/L mg/L mg/L mg/L mg/L mg/L mg/L mg/L mg/L mg/L pH 8.1 pH 7.53 pH 7.36 pH 7.54 pH 5.75 pH 7.53 pH 7.02 pH 6.42 pH 7.1 pH 7.66 pH 7.7 pH 7.2 pH No alteration to natural pH (for both fresh and seawater) * Temperat 15.6 21.0 0C 18.9 0C 20.2 0C 21.4 0C 19.200C 25.0 0C 19.7 0C 20.0 23.1 0C 20.7 0C 20.0 0C No ure 0C 0C alterationgre ater than 20C Turbidity 49.4N.T.U 115 N.T.U 38.6 N.T.U 88.8 N.T.U 168 N.T.U 57.3 N.T.U 28.8 38.2 35.9 76.3 124 46.6 No N.T.U N.T.U N.T.U N.T.U N.T.U N.T.U alterationgre ater than 2.5* BOD 5day 6.9 45 39 37 33 13 mg/L 8.6 13 mg/L 12 33 mg/L 33 mg/L 10 mg/L mg/L mg/L mg/L mg/L mg/L mg/L mg/L ≤30** Chemical 20 50 230 70 50 30 mg/L 30 mg/L 30 mg/L 30 230 230 50 mg/L ≤125** Oxygen mg/L mg/L mg/L mg/L mg/L mg/L mg/L mg/L Demand
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Nitrogen, <10mg <10mg/ <10mg/ <10mg/ <10mg/ <10mg/L <10mg/ <10mg/ <10mg <10mg/ <10mg/ <10mg/ kjeldahi /L L L L L L L /L L L L ≤10** Oil and 1 mg/L 3.0 8.0 4.0 6.0 7.0 mg/L 21 mg/L 7.0 7.0 1 mg/L 1 mg/L 1 mg/L Grease mg/L mg/L mg/L mg/L mg/L mg/L ≤10** Phosphor 0.05 0.24 0.22 0.11 0.09 <0.05 <0.05 <0.05 <0.05 0.17 0.17 <0.05 ≤4** us total mg/L mg/L mg/L mg/L mg/L mg/L mg/L mg/L mg/L mg/L mg/L mg/L Total 2.0 1500 310 230 76 50 mg/L 34 mg/L 50 mg/L 68 260 260 85 mg/L ≤50** suspen mg/L mg/L mg/L mg/L mg/L mg/L mg/L mg/L ded solid
* - PNG water quality standards ** - based on WHO Water Quality Guideline
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RIC - Quarterly Monitoring Data for Q4 2020
Air Quality Monitoring
Monitoring Results Standards No. Parameter Unit (WHO) Ganigle Ganigle Kondom Mingende Kundiawa Crusher Camp Sch (µg/ 1 PM10 50 µm/m3 4.0 2.3 11.3 6.2 11.2 Ncm) (µg/ 2 PM2.5 25 µm/m3 12.3 2.3 12.8 2.3 23.33 Ncm)
Noise Level Results for the Monitoring Stations
Monitoring Results Standards No. Parameter Unit (WHO) Ganigle Ganigle Kondom Mingende Kundiawa Crusher Camp Sch Noise 1 ≤ 53 dBA 57 62 94 53 39 Level
Ground water analysis results
Analysis Results PNG water quality No Parameters WHO standards Guaka Stream 1 Total Coliforms 0 colonies/100ml 0 colonies/100ml
2 E-Coli 0 colonies/100ml 0 colonies/100ml
3 TDS 160mg/L ≤500mg/L
No alteration greater 4 Temperature 22°C than 2C (for both fresh and seawater) No alteration to natural 5 pH 8 pH (for both fresh and seawater) 6 DO 5.8 mg/L not less than 6.0
7 BOD 7.8mg/l 8 COD 6.0mg/l
9 NITROGEN < 9mg/L OIL AND 10 38mg/l GREASE
11 PHOSPHORUS 0.05mg/L
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Surface water analysis Results
No Water analysis results Parameter PNG WH . Miunde Ganigle Kornigle Mangiro O 1 BOD 5.2mg/L 7.6mg/L 4mg/L 6.6mg/L ≤30 2 COD 7.0mg/L 6.2mg/L 6.2mg/L 5.0mg/L ≤125 0 0 0 0 Total 3 colonies/100 colonies/100 colonies/100 colonies/100 ≤400 Coliform ml ml ml ml Total 4 ≤9 mg/l ≤9 mg/l ≤9mg/L ≤9mg/l ≤10 Nitrogen Oil and 5 58mg/L 58mg/L 58mg/L 58mg/L ≤10 Grease Total 6 Phosphoru <0.05mg/L <0.05mg/L 0.05mg/L <0.05mg/L ≤4 s 7 TSS 8.6mg/L 9.6mg/L 6.6mg/L 11.6mg/L ≤50 No alteration Temperatur greater than 2C 8 21°C 18°C 20°C 19°C e (for both fresh and seawater) No alteration to natural pH (for 9 pH 7.0 7.43 6.7 7.2 both fresh and seawater) not less 10 DO 17.4 mg/l 24.1mg/L 19.2 Mg/L 13.6 mg/L than 6.0 ≤500mg/ 11 TDS 89 mg/L 53mg/L 52mg/L 62 mg/L L
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Appendix 5: Gender Action Plan Implementation Summary Report
Date of GAP Update: 31 December 2020
Project Title: Sustainable Highlands Highway Investment Program (SHHIP) - Tranche 1
Country: Papua New Guinea
Approval Number: Loan 3547, 3548-PNG/G-0538 PNG
Gender Mainstreaming Category: Effective gender mainstreaming
Gender Action Plan (GAP) implementation for SHHIP Tranche 1 works has been ongoing. During the reporting period (from Program effective date in February 2019 to December 2020), SHHIP has been compliant with the applicable “effective gender mainstreaming” Category policy, principles and procedures. Applicable GAP provisions have been imbedded into the Contract Documents, and the GAP has been part of the Loan Covenant inclusions. The Program Management Office (PMO) has been supporting the Implementing Agency (IA)/Department of Works (DoW), both construction supervision consultants (CSCs) and the Contractors in effective implementation of the GAP as required.
As one of the GAP requirements embedded in the Contract Documents for each Contractor, HIV/AIDS/STI Awareness Plan has been prepared by each Contractor, reviewed by the PMO and approved by the CSC. Implementation works are ongoing. Adhering to GAP requirements, such plans are prepared with schedules for conducting awareness programs for the Contractors’ personnel (staff and workers) and communities living along the SHHIP Highway sections under each Contractor’s jurisdiction. Implementation and monitoring support by PMO and other teams are ongoing. The coverage of the awareness events has been, however, observed requiring some revisions – expanding awareness activities to the wider segments of the societies, including the drivers, commercial sex workers, students, church groups, etc. as they have been so far mostly limited to the general public and workers. Though affected due to the COVID-19 triggered implications that continued from the previous semi-annual period, altogether 70 awareness events on HIV/AIDS and STI prevention have been conducted up to the reporting period (from Project effectiveness date in Feb’19 till Dec’20).
The PMO has also prepared a Stakeholder Consultation and Participation Plan (SCPP) for SHHIP, and is being implemented. Likewise, Workers Management Plan focused on formation of community-based road construction and maintenance groups, Gender-Based Violence (GBV) Prevention Plan are being finalized - their implementation is envisaged to commence 2021 onward.
Social Infrastructure Plan (SIP) finalization is also ongoing. Draft designs and costings prepared by the consultant are being reviewed currently – plan finalization works have been further postponed to Q2 – Q3 2021 due, mainly, to COVID impacts. Such social infrastructures under SHHIP Tranche 1 include market stalls, bus bays, gender-segregated public sanitary facilities, pedestrian paths, etc. The PMO is confident, despite the delays, that all required infrastructure will be built in time during the Tranche 1 period as planned.
SHHIP social safeguards capacity building and on-the-job trainings have been conducted regularly during the reporting period till the COVID-19 pandemic. However, they have been mostly postponed during the year 2020. Social safeguards capacity-building activities for the national teams engaged with the project, Environment and Social Safeguards Branch (ESSB) and DoW- wide and relevant other entities have been also postponed to Q3 – Q4 2021 due, mainly, to
58 COVID-triggered impacts. They are planned to be launched as soon as the conducive situations resume.
Compliance requirements linked to local employment generation by the Contractors ensuring 30% female workers from the communities living along the SHHIP Highway sections continues to be challenging for almost all Contractors. The employment generated by all three Contractors during the reporting period (Jul’20 – Dec’20) stands at 267,825 work-person-days; with 57,528 (21.5%) female and 210,297 (78.5%) male work-person days in the road construction and maintenance activities. The Contractors continue to be supported by the PMO and construction supervision consultants in achieving the overall target (30%) as per their contract provisions. The PMO is hopeful that it will be achieved during the overall implementation period, mainly supported by the revisions to the workers management plan for each Contractor.
Female participation (40% target) in key community consultations have been also found to be challenging, exacerbated during the reporting period by COVID-19 impacts. The low participation has been found to be triggered also due to the socio-cultural norms and traditions in Papua New Guinea. In the total 68 major community consultation events conducted from the Project Effectiveness date (Feb’19) till December 2020, average female participation of 26.65 percent has been achieved - with 5,137 female participants out of the total 19,276 participants. The PMO has been making further concerted efforts in meeting overall compliance targets adhering to the GAP provisions.
Table 5.1 below summarizes the status of Gender Action Plan implementation for SHHIP Tranche 1 for the period from commencement of works in February 20119 till 31 July 2020.
Table 5.1: Status of Gender Action Plan implementation (from SHHIP effectiveness date/Feb’19 to Dec’20)
GAP Activities, Issues and Indicators and Progress Challenges Targets, Timeframe and Responsibility Output 1: The 430 kilometer (km) two-lane rural Highlands Highway from Lae Nadzab airport to Kagamuga airport in Mt Hagen, is restored, effectively maintained, and upgraded to be safe, climate- resilient and disaster resistant
Activities • About 93 km of roads rehabilitated to good condition with IRI reduced from > 9 to < 4.5 • About 350 km of roads are upgraded (widening, overtaking/climbing lanes, strengthening, drainage improvements) • Highway road length - annual distance maintained - increased (from 50% to 100%) Target 1.1 Ensure at Being complied with – female participation ranging from SHHIP GAP least 40% female 23.71% to 50.10% in consultations has been achieved up implementation participation in to the reporting period; overall average stands at 26.65%) has been public/community proceeding consultation for project Number of participants in public/community consultation for smoothly design and project design and implementation: 19,276 throughout the and implementation, reporting period which are conducted in Number of women participants in public/community – except for vernacular languages, consultation for project design and implementation: 5,137 some and include holding hindrances due separate consultations Number of separate consultations held with females to to the COVID-19 with females to ensure ensure their views are fully expressed: 45 (out of total 68 pandemic during their views are fully events) the second and expressed third quarters in 2020.
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Topics covered: Purpose of consultation, SHHIP coverage and components including social infrastructure, Program Customs, financing and Co-Partners, adverse impacts, beneficial traditions and impacts, gender mainstreaming including employment other socio- opportunities, grievance redress mechanism, amongst cultural others practices amongst Decisions taken during the consultations based on uniquely proposals of women participants include: enhanced diversified communications and linkages of the segments with the Papua New respective Contractors, HIV/AIDS awareness training Guinean schemes for the communities, allocation of market stalls communities with gender segregated sanitation facilities in the localities, living along the pedestrian paths/zebra crossings, etc. 430km SHHIP Activity 1.1 Ensure Being complied with – Tranche 2 bridge preliminary Highway has bridge design designs and other design documents include key GAP been found incorporates measures provisions: (i) pedestrian paths; (ii) guard-rails; and (iii) limiting to enhance road safe access on bridge approaches. participation of safety, including ▪ Their inclusion shall be ensured during the Detailed female members pedestrian access with Engineering Design (DED). Proper implementation shall of the guard-rails, footpaths, be monitored and reported during Tranche 2 works. households in and safe access on public meetings, bridge approaches road including lighting construction where it may be works, etc. – technically feasible mostly male Activity 1.2 Provide In compliance – altogether 126 locations (more than members have adequate bus bays for double of FAM total, 60) have been identified as they are been found public motor vehicles, included in the BOQs for all three civil work (CW) representing/ and install bus shelters sections. leading and sex segregated Draft Designs and costing works have been completed – public toilets/latrines finalization ongoing. Implementation expected to Initial rounds of with a water supply commence in Q3 2021. Tranche 1 target (10 units) is consultations near all bus stops, lay- envisaged to be met within the target date (by 2021) revealed lower bys and truck stops than expected including lighting participation of where it may be female members technically feasible of the communities Activity 1.3: Form In compliance – local communities are being engaged by community-based road each Contractor - group formation works are expected to Lessons learned construction and be further streamlined during 2021. from each event maintenance groups have been and provide training in Direct employment generation for the female segments of helpful in basic the societies stands at about 57,528 (21.5%) female work- strategically skills, working tools, person days out of total 267,825 work-person days fine-tuning the and protective clothing generated till December 2020. This shows that the overall Implementing Agency/DoW has achieved the overall consultation DMF Target: 20% of target of ensuring 20% as is required to be achieved within approach – employed construction the year 2021 according to SHHIP T1 Design and resulting into and Monitoring Framework, and the GAP). However, gradually Community-based according to the Contract provisions (30%), this needs to progressive maintenance workers be enhanced to ensure overall compliance. participation and are women (2016 more interactive baseline: 0%) Number of training in basic skills, working tools, and engagements protective clothing provided is 257 (for the major working Indicator: no. of person groups at various locations) Some of the key days worked by recommendatio
60 women in construction Number of workers trained on construction work safety ns and or routine road skills is 18,728 concerted maintenance . ongoing efforts activities). Number of women workers trained on construction work to encourage safety skills is 3,978 and increase Indicator: Include local female employment Number of bidding documents with provisions on hiring participation provisions in bidding local employment for community-based road construction from the documents and maintenance groups is 4 communities in Activity 1.3 Ensure In compliance SHHIP works equal pay for equal Number of bidding contracts prepared: 4 (including one for include: (i) work between male the PMO building construction) information and female workers Number of contracts with provision on guaranteed equal dissemination and ensure payment pay for equal work between male and female workers: 4 about the for women is given consultations directly to them Brief description of clauses and gender equitable practices well in advance; (monitored through in the contracts include: Conditions of Contract, Section 6 (ii) enhanced Contractors’ payrolls). on staff and labour; Section 6, Part II: Special Provision communication Addenda, Clause 1.14 on local employment opportunities also taking for women/female workers; Clause 1.15 on health and support of the safety including mandatory provisions for awareness on women leaders HIV/AIDS and STIs, protective clothing, health and safety in the localities, of workers and communities, traffic management, etc.; Local Level Section VI, Clause 5.3 on signs and road safety; amongst Administrators others (Councilors and Such provisions are being practices satisfactorily by each Presidents Contractor mainly), (iii) enhanced Likewise, monitoring system of Contractors’ payrolls has mobilization of been established – with Supervision Consultants and Public Relations SU/PMO undertaking regular checks on compliance Officers with the assurances Contractors; (iv) more localized Target 1.3 Improve ten In compliance – 21 locations along the SHHIP Highway consultation main roadside market sections have been identified as are included in T1 BoQs; venues (v) areas with sealed design and costing works have been completed. enhanced surfaces, segregated Implementation is planned in tandem with other civil works frequencies of toilets, water supply, Target planned to be attained easily within the timeline consultations; and drainage (2023: 5 All market areas will have sealed surfaces and adequate (vi) enhanced markets completed). drainage while gender segregated sanitation facilities for focus on SHHIP female and male users will be constructed at least at 10 opportunities DMF target: 24 locations under Tranche 1 based on availability of water especially roadside market areas supply – additional numbers have been integrated into targeted at the upgraded (2016 Tranche 2 works female baseline: 0) segments of the communities; Target 1.4 Establish Not yet due – vendors’ associations as required is planned vendors’ associations to be formed in 2020 as building the facilities commences (vii) Induction to manage markets, and Orientation and toilets (with at training events least 70% women for members) implementation teams Activity 1.4 At selected Not yet due – facilities included in Tranche 2 GAP. Will (especially river crossings and ensure inclusion during Design and implementation stages. social and roadside water points environmental used for washing, counterparts install concrete steps and wider teams with rail, and washing engaged with
61 slabs at water level the Contractors near base of bridges, and Supervision and at laundry areas Consultants) off the road, where it is (viii) Support to safe and appropriate to Contractor and install. Consultant teams in Target 1.5 Ensure all In compliance - target already achieved (four female GRC implementation GRCs have female’s members already in GRCs) of the required representation (Target: Number of GRCs: 5 plans At least two members Number of GRC members: 58 (HIV/AIDS, by 2018) Number of women members in the GRCs: 4 (Simbu GRC Health and is working on onboarding a female GRC member) Safety, Human Resource, etc.); Activities implemented to support women representation in (ix) preparation all GRCs include increasing awareness during and consultations about female participation requirements in implementation GRCs, encouraging women to participate/nominate their support to representations, letters issued by PMO (Program Director) Contractors in to each Provincial Administrator on mandatory inclusion of preparation and female GRC members, etc. implementation Activity 1.5 If land is In compliance – no land acquisition triggered till date; of COVID-19 acquired for applicable standards shall be adhered to whenever land awareness and subprojects, ensure acquisition becomes applicable in SHHIP works management that affected females plans; are compensated (for (x) increased usage rights and loss site visits for of crops or assets) at compliance the same rate as monitoring and affected males, paid support directly to them, and purposes; provided with adequate (xi) finalization of arrangements to the GBV restore / maintain prevention plan livelihoods. and its implementation; Target 1.6 Provide In compliance – all four awareness and management plans inter alia training in HIV/AIDS, have been prepared and are in implementation STIs, and prevention of gender violence for PMO is preparing the Gender-Based Violence (GBV) all construction Prevention Plan aimed at providing training to the workers and roadside construction workers and communities living along the community members, SHHIP Highway, implementation envisaged to commence using existing local in Q3 2021 providers in the area – NGOs and NDoH staff Reports on implementation of each HIV/AIDS/STIs training event include attendance registers and gender Target: 50% women disaggregated data on participants – though reluctance on participants and by part of the participating communities in signing the 2027 attendance register has been encountered
Target: 95% of roadside population are aware of HIV/AIDS and STI risks - Baseline: 87%
62 Output 2: Road safety increased and sustained for pedestrians and vehicle passengers on the Highlands Highway
Activities • Conduct community road safety awareness campaigns • Road safety measures incorporated in detailed project design and bid documents Target 2.1 Road safety In compliance – PMO Safeguards team is preparing (i) Works are programs at the Community Road Safety Awareness Plan (finalization ongoing for community level target date postponed due, mainly, to COVID impacts. It is preparation and women/girls and planned to be finalized and implemented commencing implementation of involve women’s Q3 2021 the community road associations safety awareness Tabular Form to report with numeric data of training plan as required – DMF target: At least participants shall be Annexed as part of reporting once despite being 10,000 residents in the Plan is implemented affected due, seven provincial mainly, to COVID- districts along the 19 triggered Highlands Highway impacts with increased awareness on (ii) PMO/DoW community road envisages that DMF safety, of whom 50% targets shall be are women (2016 achieved as baseline: 0 residents) planned – though the 2020 timelines Target: By 2020: 30% are likely to be of school children delayed by almost a living along the year highway receive road safety education and (iii) Road safety 50% of participants are measures currently female; adopted by the Contractors have Target: By 2020: 30% been observed of adults living along requiring some the highway receive revisions – road safety education safeguards teams and 50% of continue providing participants are their support female;
Target By 2027: 80% of school children living along the highway receive safety education – 50% female)
Target By 2027: 50% of roadside communities living along the highway receive safety education – 50% female) Activity 2.1 Ensure that In compliance – road safety provisions and resources road safety measures are already included in Contracts and are being include provisions implemented aimed at women,
63 children, disabled and List of the road safety measures and gender inclusive elderly (pedestrian signage include pedestrian crossings, pedestrian crossings and paths, safety railings, inclusive safety signages, etc. footpaths at schools, markets and residential areas, and gender inclusive signage) Output 3: Transport logistics and services improved in the Highlands region by strengthening the value chain for domestic and international trade
Activities • Two freight logistics platforms constructed in Mt Hagen/Jiwaka and Goroka Activity 3.1 Ensure Not yet due – Tranche 3 activities/targets Information enhanced road-related dissemination economic activities have opportunities for been ongoing women through making the involvement in fresh women groups produce marketing aw – targeted along the highway activities are Target 3.1 By 2023, Not yet due – Tranche 3 activities/targets planned as 50% of farmers development of participating in fresh the logistics produce marketing facilities through logistics progresses platforms are women
Output 4: Program management and institutional capacity improved to deliver the program and sustain its benefits
Activities: • PMO established with qualified technical and managerial staff • Financial execution of annual work program increased • HH Steering Committee and Core Working Group operating, supported by functioning Secretariat Activity 4.1 Recruit In compliance On-site regular International and International and National Social Safeguards personnel support of the national social and have been recruited: altogether six social team members international gender specialists to with the SU/PMO personnel has Safeguards Unit (SU) been affected of PMO to support and SU has been performing the GAP implementation and other due to the monitor GAP gender mainstreaming activities as required COVID-19 implementation, train triggered PMO staff, and assist impacts - though community distant support consultations and continues while training in line with the national GoPNG and ADB team has been GESI policy providing onsite supports
64 Target 4.1 GAP and In compliance GESI policy orientation Number of policy orientation programs on GAP and GESI for DOW and key conducted till the reporting period for Grievance Redress EA/IA staff, and Committees (mostly Public Admins from all three levels of gender sensitivity governance) and teams engaged with the PMO, training for staff of Supervision Consultants and Contractors: 9 project related agencies and Number of staff trained on gender, GAP and GESI: 176 implementers Number of male staff trained on gender, GAP and GESI: (minimum of 50% male 145 participants) GAP and GESI trainings for DOW, ESSB and other key EA/IA teams have been further postponed to Q3 - Q4 2021 due to COVID-19 triggered impacts. Team Capacity building program also postponed – envisaged to commence in Q2 2021. Activity 4.2 Collect sex- In compliance disaggregated data for Sub-project monitoring is being conducted by PMO/SU the baseline using especially designed checklists with gender socioeconomic studies mainstreaming indicators. This includes employment and relevant generated by Contractors for female members of the performance communities, equal wage rates as of male workers for indicators, to inform similar nature of works, payments directly to women/female regular progress and workers with their signatures, availability of record books, evaluation reports on etc. program impacts and GAP benefits Gender impacts are being closely monitored, documented and shared as part of periodic reports
Conclusion and Way Forward: SHHIP Tranche 1 has been compliant with applicable effective gender mainstreaming principles and procedures as stipulated in the dedicated Gender Action Plan which is being implemented adhering to the legislative provisions of the Government of Papua New Guinea and ADB as required.
Implementation of some of the GAP activities that are yet to commence shall be done effectively once conducive situations resume ensuring all accomplishments within the stipulated timelines.
GAP summarized report prepared by: Govind Prasad Bhatt, International Social Safeguards Specialist / SHHIP PMO (DoW) Date: 25 January 2021
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Appendix 6: SHHIP Grievance Redress Committee Details
Date
GRC GRC
the GRC
Province
Members
Orientation
Chairperson
Namingof List Formation Date
Michael Temai, 12 08 • John Posagu, Provincial Works Manager Provincial Mar’19 May’19 • Essy Welkaima, Deputy Provincial Administrator
Simbu Administrator • Markus Warip, District Administrator, Chuave • Obert Waure, District Administrator, SSY • Menau Manga, District Administrator, Kundiawa • Ben Williams, Deputy DA, Kerowagi • Yagl Komdi, President, Genawaugla LLG • Supt. Jacob Singaura, Provincial Police Commander • Jack Giano, Coordinator, Law and Justice Sector • Komane Kau, President, Tabare LLG • Wapia Kugame, Mayor, Kundiawa Urban LLG
Bart Ipambonj, 02 22 • Kissu Lucas, a/Deputy Provincial Administrator/Infrastructure Provincial May’19 May’19 and Growth Center Administrator • Kingsford Kassen, Provincial Works Manager Morobe • Alex N Drasal, Provincial Police Commander • Moses Wanga, Huon District Admonistrator • Huon District Women’s Representative • Markham District Women’s Representative • Jonah Suvi, Provincial Program Advisor – Lands
John Gimiseve, 23 27 • Jonathan Resis, A/District Administrator, Ungai Bena District Provincial May’19 May’19 • Paul Bayiwe, District Administrator, Henganofi District Administrator • Samo Tobi, A/District Administrator, Daulo District • David Seine (Jr), Provincial Police CommanderTimothy Pislain, President, Kafetine LLG • Teino Imazo, LLG Women Representative • Benson Imara, A/District Administrator, Goroka EasternHighlands • Bekson Kia, LLG President, Watabung
Stefan Wusik, 13 26 • Joseph Karap, Deputy Chairperson – SHHIP GRC A/Provincial May’19 Jun’19 • Joel Kupe, Program Manager – Road and Infrastructure • John Kumie, CEO, North Waghi District Jiwaka Administrator • Joseph Mangaro, CEO, Anglimp South Waghi District • Alan Alam, Program Manager- Law and Justice • Chief Inspector Gideon Kauke, Provincial Police Commander • Chris Kisip, Council President, Nondgul LLG • Anton Korua, Council President, Minj Rural LLG • Jim Kuk, Council President, Kudjip LLG • Kolly Bang, Provincial Women’s Representative • Michael Sapan, Provincial Lands Manager • Thomas Dei, Provincial Works Manager
Joseph Neng, 21 26 • McJameson Papa Ulg, Deputy Chairperson – SHHIP GRC Provincial Jun’19 Jun’19 • Steven Moka, Executive Officer Administrator • Benny Laki, Executive Manager, Lands Division
Western • Beldapa Tee, Provincial Women’s Representative Highlands • Chief Inspector Jacob Kamiak, Provincial Police Commander • Cr. John Pok, Kagamuga Council Ward • Terry Philips, Provincial Works Manager
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Appendix 7: SHHIP Grievance Summary
Civil Work Sections: All (430 km, Nadzab to Kagamuga) Update: December 2020
SN Type/ Number Resolution Grievance Max. Time Resolution/ Source/Form of Grievance
Nature (Total) Status Raiser (Days) Referral Level
Taken for
Resolution
or Referral
Resolved Referred Process Ongoing (no.) Male Female (no.) Community PMO/CSC/ Contractor GRC Written Spoken Phone Others (kindly specify) 1. Dust 20 23 2 1 16 3 2 3 17 0 0 16 4 0 2. Noise 8 6 2 0 6 0 7 0 7 0 0 7 0 0 3. Health and 21 22 1 1 9 11 15 0 20 0 2 17 2 0 Safety 4. Land 23 15 4 1 20 0 52 6 9 10 9 10 0 0 5. Other 7 5 0 0 3 2 4 3 4 0 0 5 0 0 assets 6. Traffic 14 14 0 0 11 0 1 0 12 0 0 9 5 6 (Mobile Mobility Applications) 7. Works 8 7 0 0 5 3 32 0 9 0 0 2 6 2 (Mobile application) 8. Others 10 4 2 1 7 0 52 0 7 4 5 4 0 0
Total 111 96 11 4 92 19 - 12 85 14 16 70 17 8
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Appendix 8: Safeguards Implementation Pictures
Picture 1: Early toolbox meeting at Singsing camp Picture 2: Contractor’s Env. Specialist discussing with workers on spoil management and environmental damages at Km 217
Picture 3: Water trucks spraying to suppress the dust Picture 4: Hauling out spoils from clear/grub and new line drain site clearance works at Kassam pass
Picture 5: Public traffic signs and barricade installed at culvert Picture 6: Safety signboards and spotter at Km 217 installation area at Km 211
Picture 7: Septic truck pump out wastewater at Kainantu camp Picture 8: Collecting water samples for the laboratory testing at Ganige river (and transported to Lae for testing on the same day)
Picture 9: Clearing planted improvements; Maki (CH 397+900)/ RIC Picture 10: Social team conducting assessment of planted improvements; RIC/Simbu
Picture 11: Land slip caused as a consequence of the excavations Picture 12: HSE team from the Contractor and consultant carried out for the construction of gabion protection wall; RIC/Simbu discussing community grievances; RIC/Simbu
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Picture 13: HIV/AIDS/STI Prevention Awareness; Picture 14: Female workers engaged in line drain construction; Dumun/RIC/Simbu CW2 section
Picture 15: Community Consultation; Snake village/CW2 Picture 16: Civil works ongoing; CW2-Eastern Section
Picture 17: PMO Social Team Meeting (3 Dec’20); Mount Hagen Picture 18: Completed DBST with Line Marking; Kamaliki/CW2