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February 5, 2013 February 5, 2013 REGULAR MEETING OF THE COCONINO COUNTY BOARD OF SUPERVISORS, THE FLOOD CONTROL DISTRICT BOARD OF DIRECTORS THE PUBLIC HEALTH SERVICES DISTRICT BOARD OF DIRECTORS, BUCKBOARD TRAIL COUNTY IMPROVEMENT DISTRICT BOARD OF DIRECTORS, LINDA LANE COUNTY IMPROVEMENT DISTRICT BOARD OF DIRECTORS, RODEO DRIVE COUNTY IMPROVEMENT DISTRICT BOARD OF DIRECTORS, RUDD TANK COUNTY IMPROVEMENT DISTRICT BOARD OF DIRECTORS AND WORK SESSIONS OF THE COCONINO COUNTY BOARD OF SUPERVISORS AND THE FLOOD CONTROL DI STRICT BOARD OF DIRECTORS 10:00 A.M. -- Regular Meeting 1:00 P.M. – Work Session 219 E. Cherry, Flagstaff, Arizona The Board may change the order of the agenda at the time of convening the meeting or at any time during the meeting. Members of the Board of Supervisors will attend either in person or by telephone conference call. Work sessions and regular meetings are open to the public. Persons with a disability may request a reasonable accommodation by contacting the Clerk of the Board of Supervisors Office at 928-679-7144. Requests should be made as early as possible to allow time to arrange the accommodation. REGULAR MEETING 10:00 A.M. Notice of Option to Recess In Executive Session: Pursuant to A.R.S. § 38-431-.02, notice is hereby given to the members of the Board of Supervisors and to the general public that, at this meeting, the Board of Supervisors may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the County's attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. § 38 431.03(A)(3). 1 Speaking During a Public Hearing: After staff and applicant presentations for specific public hearing items, the Chairman will open the public hearing and ask for comments from the public. Those who fill out a speaker's form will be called on first. You do not need to fill out a speaker's form to speak during the public hearing. Consent Agenda: All matters under Consent Agenda are considered by the Board of Supervisors to be routine and will be enacted by a single motion. If discussion is desired on any particular consent item that item will be removed from the consent agenda and will be considered separately. Call to Order Pledge of Allegiance Call to the Public Consent Items 1. Approval of the following regular session minutes: January 8, 2013, January 15, 2013 as well as approval of the following work session minutes: June 19, 2012, August 7, 2012, August 21, 2012, October 16, 2012, November 20, 2012. Board of Supervisors 2. Warrant Registers: An itemized list of the below-numbered claims is filed in the official record of the Coconino County Board of Supervisors. Board of Supervisors Run Date Warrant Number Computer Register Total 01/10/13 91306507-91306696 $2,353,390.34 01/10/13 *622-634 $48,565.32 01/17/13 91306697-91306983 $1,349,290.27 01/17/13 *635-660 $80,372.62 01/22/13 **WW 278080.28 $278,080.28 01/24/13 91306984-91307148 $2,308,850.99 01/24/13 *661-671 $68,504.05 *Electronic Fund Transfers ** Wire Transfer 3. Approval of settlement for a 2012 Full Cash Value/Limited Property Value of $69,340 re: the property tax appeal of BES Holdings LLC v Coconino County, Case #ST2012-000477. Assessor 2 4. Appointment of Christy JD Nations to the Coconino County Inter-Tribal Advisory Council for a 6-year term to begin February 1, 2013 and expire January 31, 2019. Board of Supervisors 5. Approval of Community Grant Funding from District 3-$5000 to Flagstaff Biking Organization (FBO) to assist with costs associated with building a fence around the I-40 underpass on the Flagstaff Loop Trail per ADOT requirement and specification. Board of Supervisors 6. Approval of Community Grant Funding from District 3-$4,000 to Inspirations, Inc. to assist with costs associated with building a veteran’s memorial statue in Williams, Arizona. Board of Supervisors. 7. Approval of an Intergovernmental Agreement (IGA) between Coconino County Juvenile Court Services (CCJCS) and the Coconino County Regional Accommodation School District #99 (CCRASD) in the amount of $ 40,000.00 for FY 2012. Juvenile Court 8. Approval to dispose Parks and Recreation surplus property by on-line auction firm Public Surplus® Parks and Recreation 9. Approval of a License Agreement between the County and the Flagstaff Archers Archery Club at Fort Tuthill County Park. Parks and Recreation 10. Approval to apply for a $200,000.00 Highway Safety Improvement Program (HSIP) grant for roadway sign panel replacements through FY2016. Public Works 11. Approval to apply for a $28,480,000 Federal Lands Access Program Grant for FH3 (Lake Mary Road) Improvements, with the County matching funds of $1,482,000; and approval to apply for a $15,300,000 Federal Lands Access Program Grant for Mormon Lake Road Improvements, with the County matching funds of $872,100 Public Works 12. Confirm appointment of Donna Casner as Chief Deputy Recorder. Recorder 12.A. Approval of Resolution 2013-06, Authorizing Attorney General's Office to represent Coconino County in Transwestern Pipeline Company v. Arizona Department of Revenue et al., TX2013-000241. County Attorney The Board of Supervisors will resolve as the Flood Control District Board of Directors 13. Delegate authority to sign Settlement and Release Agreements negotiated with private property owners in the Schultz Flood area in conjunction with design and implementation of 3 flood mitigation capital projects, to the Public Works Director, up to $50,000.00. Flood Control District 14. Approve Modification 7 to the existing Emergency Watershed Protection Technical Assistance Agreement between the Coconino County Flood Control District and the Natural Resources Conservation Service for Phase 8 engineering and design work in the Schultz Flood area, in the amount of $112,532.50, with no direct County funding commitment. Flood Control District 15. Approve and accept an increase in federal financial assistance and total project costs under the Natural Resources Conservation Service's Emergency Watershed Protection Program from the originally approved amount of $9,723,333 to $11,859,669; comprised of $9,276,116 in federal funding and $2,583,553 in local matching funds; for watershed restoration and flood mitigation projects in the Schultz Fire and Flood area. Flood Control District The Flood Control District Board of Directors will resolve as the Board of Supervisors The Board of Supervisors will resolve as Public Health Services District Board of Directors 16. Approve grant from the Arizona Animal Companion Spay / Neuter Committee for the period of October 17, 2012 through August 15, 2013 in the amount of $8,000 for domestic dogs and cats and $2,000 for feral cats. Public Health Services District 17. Approval of the Agreement with North Country HealthCare for the period of July 1, 2012 through June 30, 2013 for the operation of the Northern Arizona Center Against Sexual Assault (NACASA) plus the cost of exams in the amount of $95,000. Public Health Services District 18. Approval of the contract between the Coconino County Public Health Services District (PHSD) and the Arizona Family Health Partnership (AFHP) in the amount of $139,500 for the period of December 31, 2012 to December 30, 2013. Public Health Services District The Public Health Services District Board of Directors will resolve as Board of Supervisors The Board of Supervisors will resolve as Buckboard Trail County Improvement District Board of Directors 19. Approval of Resolution 2013-01 to dissolve Buckboard Trail County Improvement District. Buckboard Trail County Improvement District The Buckboard Trail County Improvement District will resolve as the Board of Supervisors The Board of Supervisors will resolve as Linda Lane County Improvement District Board of Directors 20. Approval of Resolution 2013-01 to dissolve the Linda Lane County Improvement District. Linda Lane County Improvement District 4 The Linda Lane County Improvement District Board of Directors will resolve as the Board of Supervisors The Board of Supervisors will resolve as Rodeo Drive County Improvement District Board of Directors 21. Approval of Resolution 2013-01 to dissolve Rodeo Drive County Improvement District. Rodeo Drive County Improvement District The Rodeo Drive County Improvement District Board of Directors will resolve as the Board of Supervisors The Board of Supervisors will resolve as the Rudd Tank County Improvement District Board of Directors 22. Approval of Resolution 2013-01 to Dissolve Rudd Tank County Improvement District. Rudd Tank County Improvement District The Rudd Tank County Improvement District Board of Directors will resolve as the Board of Supervisors (Immediately Following) Action Items 23. Accept funding in the amount of $25, 282.24 from the dissolution of four County Improvement Districts. Public Works 24. PUBLIC HEARING AND CONSIDERATION OF: Adoption of Resolution 2013-10, to establish a home detention program for persons who are sentenced to jail confinement pursuant to -28-1381 or -28-1382. Courts 25. Award RFP 2012-109 home detention/electronic monitoring/continuous alcohol monitoring and enter into a contract with GPS Monitoring Solutions. The term of this Agreement shall be from the date of approval by the Board of Supervisors through June 30, 2014. Courts 26. PUBLIC HEARING AND CONSIDERATION OF: Resolution No. 2013-04 for Case No. CUP-12-50: An appeal of Planning and Zoning Commission action denying a Conditional Use Permit requesting a guest house exceeding the allowable size and distance requirements (925 square feet and 96 feet from the main dwelling) on 2.5 acres in the AR-2.5 (Agricultural Residential, 2.5 acre minimum parcel size) Zone. The property is located at 8170 E.
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