Council Agenda Wednesday January 8, 2020 @ 9:00 a.m.
1) CALL TO ORDER 2) OPENING CEREMONIES – O CANADA AND MOMENT OF REFLECTION 3) OPEN FORUM (MAXIMUM FIFTEEN MINUTES) Interested Persons are invited to speak to Council about any matter that appears on this agenda. Please sign the registration form available from the Deputy Clerk or Clerk. Individuals may only speak for a total of three (3) minutes. 4) APPROVE OR AMEND AGENDA Resolution: That Council adopt the Agenda as circulated.
5) DECLARATION OF PECUNIARY INTEREST 6) CONFIRMATION OF MINUTES Resolution: That the minutes of the Council Meeting in Committee of the Whole and Council Session held on December 18, 2019 and the Special Council Meeting in Committee of the Whole and Council Session held on December 13, 2019 be confirmed as recorded; And Further that the closed session minutes of the December 18, 2019 meeting of Chatsworth Council be hereby confirmed as recorded (closed session minutes circulated under separate cover).
7) MATTERS ARISING FROM MINUTES 8) PUBLIC MEETING(S) (Statutory and Non-Statutory) 9) MATTERS ARISING FROM PUBLIC MEETING(S) 10) INTRODUCTION OF BY-LAWS – FIRST AND SECOND READING Resolution: That the following by-laws be introduced and taken as read a first and second time, and that they be given consideration in Committee of the Whole: 2020-01 Adopt 2020 Salary Grids 2020-02 Council 2020 Remuneration 2020-03 Interim Tax Levy 2020-04 Boundary Agreement with Grey Highlands 11) COMMITTEE OF THE WHOLE Resolution: That Council now go into Committee of the Whole. 11.1 Consent Agenda and Determination of Items to be Separated Council: If you wish additional information pertaining to any of the payables please contact the Treasury Dept. prior to the meeting. If you wish to separate an Item from the Consent Agenda or if you wish to support any of the motions from other municipalities, please contact the Clerk’s Dept. prior to the meeting so a resolution can be prepared.
a) Accounts Payable Listing - $ 438,332.84
b) Reports for Information i) OCWA Monthly Process Compliance Report – November 2019 ii) Source Water Threats Verification Report Chatsworth 2019
c) Committee Minutes i) CSWBP Advisory Committee Minutes November 29, 2019
d) Correspondence for Council information i) AMO WatchFile - December 12, 2019 ii) AMO WatchFile - December 19, 2019
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e) Motions from Other Municipalities i) Township of Southgate – SMART Partnership ii) Township of Perry - Ban of Single-Use Disposable Wipes Resolution: That the Consent Agenda items be hereby received for information.
11.2 Presentations/Delegations (Pre-Registered) a) Della Goetz – Radar Speed and Community Safety Zone Signs in Berkeley
11.3 Matters arising from Presentations/Delegations 11.4 Staff Reports and Verbal Updates from Staff a) DC2020-01 Community Safety & Well Being Plan Recommendation: That Deputy Clerk Report DC2020-01 dated January 8, 2019 regarding a Joint Community Safety and Well Being Plan be hereby received; and Further that Committee of the Whole recommend that Council approves entering into an Agreement with the County of Bruce, County of Grey and participating lower tier municipalities for a Joint Community Safety and Well Being Plan; and Further that Committee of the Whole recommend Council authorize the appointment of Deputy Clerk, Carolyn Vlielander-Marx and/or CAO Clerk, Patty Sinnamon and Chatsworth Police Services Board Member, Terry McKay to the Joint Community Safety & Well-Being Planning Advisory Committee; and Further that Committee of the Whole direct staff to prepare the necessary by-law.
b) PW2020-01 Dumping of Garbage in the Township of Chatsworth Recommendation: That Public Works Report PW2020-01 dated January 08, 2020 regarding the Dumping of Garbage in the Township of Chatsworth be received; and Further that Committee of the Whole recommends to Council that the Draft Dumping of Garbage in the Township of Chatsworth By-law be brought forward to the next Council Meeting for approval.
c) CAO Clerk 2020-01 Chatsworth Arena Demolition Costs Recommendation: That CAO Clerk’s Report 2020-01 regarding the Chatsworth Demolition Costs be hereby received; and Further that Committee of the Whole recommend to Council at the additional costs of demolishing the Chatsworth Arena in the amount of $7,197.07 be allocated to the Infrastructure Reserve – Recreation Facilities (01-0100-2512). d) CAO Clerk 2020-02 2020 Insurance Coverage Recommendation: That CAO Clerk’s Report 2020-02 regarding the 2020 Municipal Insurance Coverage be hereby received; and Further that Committee of the Whole recommend to Council the approval of the 2020 Municipal insurance proposal from JLT Insurance in the amount of $104,431 plus Provincial Sales Tax. e) CAO Clerk 2020-03 Accounts Receivable Recommendation: That CAO Clerk’s Report 2020-03 regarding Accounts Receivable Write-Offs be hereby received; and Further that the following accounts be written off:
Acct. No. Amount 9000380 $ 431.78 9000247 $1,627.97 9000341 $2,411.79 9000374 $2,000.97 9000430 $4,741.68
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f) CAO Clerk 2020-04 Council Meeting Dates 2020 Recommendation: That CAO Clerk’s Report 2020-04 regarding Council Meeting Dates in 2020 be hereby received AND FURTHER THAT the following amendments be made to the 2020 Council meeting dates: July 1 changes to July 8 July 15 changes to July 22 August 19 changes to August 26
g) Verbal Department Updates
11.5 Consideration of By-laws Resolution: That By-law 2020-01, 2020-02, 2020-03, and 2020-04 be referred to Council for consideration. 2020-01 Adopt 2020 Salary Grids 2020-02 Council 2020 Remuneration 2020-03 Interim Tax Levy 2020-04 Boundary Agreement with Grey Highlands
11.6 Items Requiring Direction 11.7 Items Requiring Discussion including Items Removed from Consent Agenda 11.8 Rise and Report from Committee of the Whole Resolution: That Committee of the Whole rise as Council to report and confirm the actions taken in Committee of the Whole.
12) ADOPT ACTION OF COUNCIL IN COMMITTEE OF THE WHOLE (Items requiring discussion and direction will require a separate motion) Resolution: That the actions taken in Committee of the Whole today be confirmed and adopted by this Council; and Further that staff be authorized to take the actions necessary to give effect to the recommendations contained within the staff reports; and Further that by- laws under consideration be presented to Council for third reading.
13) THIRD READING OF BY-LAWS Resolution: THAT the following by-laws be taken as read a third time, signed by the Mayor and Clerk and sealed with the Corporate Seal: 2020-01 Adopt 2020 Salary Grids 2020-02 Council 2020 Remuneration 2020-03 Interim Tax Levy 2020-04 Boundary Agreement with Grey Highlands
14) NOTICES OF MOTION 15) NOTICE PROVISION 16) TRACKING SHEET 17) OTHER BUSINESS 18) CLOSED MEETING 19) CONFIRMATORY BY-LAW Resolution: That By-law 2020-05 being a by-law to confirm all actions and proceedings of the January 8, 2020 Council meeting be hereby read a first, second, and third time, signed by the Mayor and Clerk and sealed with the Corporate Seal.
20) ADJOURNMENT
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Township of Chatsworth Council Minutes Wednesday December 18, 2019 @ 6:30 p.m. Members Present: Mayor - Scott Mackey Deputy Mayor - Brian Gamble Councillor - Diana Rae Councillor - Elizabeth Thompson Councillor - Shawn Greig
Staff Present: CAO Clerk, Patty Sinnamon Deputy Clerk, Carolyn Marx Operations Manager, Jamie Morgan Fire Chief, Mike Givens
1. Call to Order Mayor Mackey called the meeting to order at 6:30 p.m.
2. Opening Ceremonies - O Canada and Moment of Reflection Mayor Mackey invited members of Council to join him in O Canada followed by a moment of reflection before proceeding with the Council Meeting.
3. Open Forum - There were no speakers for Open Forum
4. Adoption of Agenda Resolution 2019-34-01 Moved by: Brian Gamble Seconded by: Shawn Greig That Council adopt the Agenda as circulated. Carried
5. Declaration of Pecuniary Interest - No Pecuniary Interests were declared
6. Confirmation of Minutes Resolution 2019-34-02 Moved by: Shawn Greig Seconded by: Diana Rae
That the minutes of the Council Meeting in Committee of the Whole and Council Session held on December 4, 2019 and the Public Meeting minutes held on December 4, 2019 be confirmed as recorded; and Further that the closed session minutes of the December 4, 2019 meeting of Chatsworth Council be hereby confirmed as recorded (closed session minutes circulated under separate cover). Carried
7. Matters Arising from Minutes There were no matters arising from the Minutes
8. Public Meetings (Statutory and Non-Statutory) There were no Public Meetings.
9. Matters Arising from Public Meetings
10. Introduction of By-laws – First and Second Reading Resolution 2019-34-03 Moved by: Elizabeth Thompson Seconded by: Diana Rae That the following by-laws be introduced and taken as read a first and second time, and that they be given consideration in Committee of the Whole: 2019-83 Zoning Amendment Z06 2019 Maluskie Farm Equipment 2019-84 Zoning Amendment Z07 2019 Wayne Maluskie Carried 1 | P a g e Township of Chatsworth Council Minutes December 18, 2019
11. Committee of the Whole Resolution 2019-34-04 Moved by: Brian Gamble Seconded by: Shawn Greig
That Council now go into Committee of the Whole. Carried
11.1 Consent Agenda Resolution 2019-34-05 Moved by: Diana Rae Seconded by: Shawn Greig That the Consent Agenda items be hereby received for information. Carried
Resolution 2019-34-06 Moved by: Diana Rae Seconded by: Elizabeth Thompson That Council move into closed session to discuss matters about: 18.2 Advice that is subject to solicitor-client privilege, including communications necessary for that purpose Re: Flood Relief Funds Carried Mr. & Mrs. Greg Stephens were invited into Closed Session. After resuming in open session, Mayor Mackey indicated that the only items discussed in Closed Session were those items listed on the Agenda.
11.2 Presentations/Delegations (Pre-Registered) Due to the Closed Session timeline Terry McKay was unable to make his presentation to Council and will be invited to another Council Meeting.
11.3 Matters Arising from Presentations/Delegations
11.4 Staff Reports and Verbal Updates from Staff a) Fire Chief Report FD2019-16 November 2019 Monthly Fire Department Report Resolution 2019-34-07 Moved by: Elizabeth Thompson Seconded by: Diana Rae THAT Fire Chief’s Report 2019-16 dated December 18, 2019 regarding the November 2019 Activity Report be hereby received for information. Carried
b) Operations Manager Report PW2019-21 One Ton Dually and Aluminum Dump Body Resolution 2019-34-08 Moved by: Shawn Greig Seconded by: Brian Gamble That Public Works Report PW2019-21 dated December 18, 2019 regarding the results of RFT 2019-04 for a One Ton Dually and Aluminum Dump Body be received; And Further that Committee of the Whole recommend Council approve the purchase of a new 2020 Ford F350 4WD Regular Cab and Chassis including the Aluminum Power Dump Body from Hanna Motor Sales Co. Ltd. in the amount of $57,976.00 plus applicable taxes. Carried
c) Operations Manager Report PW2019-22 Sullivan Landfill Transfer Station Resolution 2019-34-09 Moved by: Diana Rae Seconded by: Brian Gamble That Public Works Report PW2019-22 dated December 18, 2019 regarding the Sullivan Landfill Transfer Station be received; AND FURTHER THAT Committee of the Whole recommend Council approve the commissioning of the new Sullivan Landfill Transfer Station effective December 18, 2019 under the current agreement with Waste Management; 2 | P a g e Township of Chatsworth Council Minutes December 18, 2019
AND FURTHER THAT Committee of the Whole recommend Council approve the disposal of the Sullivan Landfill Transfer Station and the Sullivan Curbside collection to the Waste Management depot in Mount Forest effective December 18, 2019. Carried
d) CAO Clerk 2019-38 - Modernization and Efficiency Funding Resolution 2019-34-10 Moved by: Diana Rae Seconded by: Shawn Greig THAT CAO Clerk’s Report 2019-38 regarding one time provincial funding “Modernization and Efficiency Funding” be hereby received; AND FURTHER THAT Committee of the Whole recommends Council direct the funding in the amount of $591,846 received under the Modernization and Efficiency program be transferred to a new “Modernization and Efficiency” reserve account. Carried
e) CAO Clerk 2019-39 Cannabis Legalization Implementation Fund Resolution 2019-34-11 Moved by: Elizabeth Thompson Seconded by: Shawn Greig THAT CAO Clerk’s Report 2019-39 regarding one time provincial funding “Cannabis Legalization Implementation Fund ” be hereby received; AND FURTHER THAT Committee of the Whole recommend Council direct the funding in the amount of $15,000.00, received under the Cannabis Legalization Implementation Fund, to be transferred to a new “Cannabis Implementation” reserve account. Carried
f) CAO Clerk 2019-40 2020 Proposed Salary Grid Resolution 2019-34-12 Moved by: Brian Gamble Seconded by: Elizabeth Thompson THAT CAO Clerk’s Report 2019-40 regarding a proposed Cost of Living Allowance (COLA) be hereby received; AND FURTHER THAT Committee of the Whole recommend to Council the approval of the COLA increase for 2020 at the rate of 1.7% for both employees and members of Council and that staff be directed to prepare and present the necessary By-laws to give effect to the increase at the next Council meeting. Carried
Staff Verbal Updates There were no verbal updates from Staff.
11.5 Consideration of By-laws Resolution 2019-34-13 Moved by: Brian Gamble Seconded by: Shawn Greig That By-law 2019-83 and 2019-84 be referred to Council for consideration. 2019-83 Zoning Amendment Z06 2019 Maluskie Farm Equipment 2019-84 Zoning Amendment Z07 2019 Wayne Maluskie Carried
11.6 Items Requiring Direction There were no Items
11.7 Items Requiring Discussion including Items Removed from Consent Agenda There were no items requiring discussion or removed from the Consent Agenda.
11.8 Rise and Report from Committee of the Whole Resolution 2019-34-14 Moved by: Elizabeth Thompson Seconded by: Diana Rae That Committee of the Whole rise as Council to report and confirm the actions taken in Committee of the Whole. Carried
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12. Adopt Action of Council in Committee of the Whole: Resolution 2019-34-15 Moved by: Elizabeth Thompson Seconded by: Brian Gamble That the actions taken in Committee of the Whole today be confirmed and adopted by this Council; And Further that staff be authorized to take the actions necessary to give effect to the recommendations contained within the staff reports; And Further that by-laws under consideration be presented to Council for first, second and third reading. Carried
13. Third Reading of By-Laws Resolution 2019-34-16 Moved by: Diana Rae Seconded by: Shawn Greig THAT the following by-laws be taken as read a third time, signed by the Mayor and Clerk and sealed with the Corporate Seal: 2019-83 Zoning Amendment Z06 2019 Maluskie Farm Equipment 2019-84 Zoning Amendment Z07 2019 Wayne Maluskie Carried
14. Notices of Motion 15. Notice Provision Regular Meetings January 2020 Date Change
16. Tracking Sheet There was no Tracking Sheet
18. Closed Meeting Resolution 2019-34-17 Moved by: Elizabeth Thompson Seconded by: Brian Gamble That Council move into closed session to discuss matters about: 18.1 A position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality of local board Re: Haul Route Agreement Carried Operations Manager, Jamie Morgan remained for Closed Session. After resuming in open session, Mayor Mackey indicated that the only items discussed in Closed Session were those items listed on the Agenda.
19. Confirmatory By-law Resolution 2019-34-18 Moved by: Brian Gamble Seconded by: Shawn Greig That By-law 2019-85 being a by-law to confirm all actions and proceedings of the December 18, 2019 Council meeting be hereby read a first, second, and third time, signed by the Mayor and Clerk and sealed with the Corporate Seal. Carried
20. Adjournment The Mayor adjourned the meeting at 9:43 p.m.
______Scott Mackey, Mayor
______Patty Sinnamon, CAO Clerk
4 | P a g e Township of Chatsworth Special Council Meeting Minutes Friday December 13, 2019 @ 6:00 p.m.
Members Present: Mayor - Scott Mackey Deputy Mayor - Brian Gamble Councillor - Diana Rae Councillor - Elizabeth Thompson Councillor - Shawn Greig
Staff Present: CAO Clerk, Patty Sinnamon Deputy Clerk, Carolyn Marx
1. Call to Order Mayor Mackey called the meeting to order at 6:00 p.m.
2. Adoption of Agenda Resolution 2019-33-01 Moved by: Shawn Greig Seconded by: Brian Gamble That Council adopt the Agenda as circulated. Carried
3. Declaration of Pecuniary Interest - No Pecuniary Interests were declared
4. Introduction of By-laws – First and Second Reading Resolution 2019-33-02 Moved by: Brian Gamble Seconded by: Diana Rae That the following by-law(s) be introduced and taken as read a first and second time, and that they be given consideration in Committee of the Whole: 2019-80 Agreement of Purchase and Sale - Loucks 2019-81 Agreement of Purchase and Sale – Dier/McComb Carried
5. Committee of the Whole Resolution 2019-33-03 Moved by: Shawn Greig Seconded by: Diana Rae
That Council now go into Committee of the Whole. Carried
5.1 Staff Reports and Verbal Updates from Staff a) CAO Clerk’s Report 2019-36 Re: Acquisition of Land for Recreation Purposes Resolution 2019-33-04 Moved by: Elizabeth Thompson Seconded by: Shawn Greig That CAO Clerk’s Report 2019-36 regarding acquisition of land for recreation purposes be hereby received; and Further that Committee of the Whole recommends that the By-laws to give effect to the acquisitions be brought forward to Council for consideration. Carried
b) CAO Clerk’s Report 2019-37 Re: Appointment of Volunteer Bar Tenders for Williamsford Community Centre Resolution 2019-33-05 Moved by: Shawn Greig 1 | P a g e Township of Chatsworth Council Minutes December 13, 2019
Seconded by: Diana Rae That CAO Clerk’s Report 2019-37 Re: Appointment of Volunteer Bar Tenders for the Township of Chatsworth be hereby received; and Further that the following persons be approved as Bar Tenders for the Township of Chatsworth: Aitcheson, Rachel Fidler, Joan Allen, Donna Fidler, Tom Bechamp, Kevin Fortney, Debbie Beirnes, Helen Fortney, Mike Beirnes, Ted Glasser, Bruce Boivin, Michelle Hardman, Terry Borowski, Kara Heeringa (Gamble) Renee Carder, Rick Rigney, Larry Cardoza, Pat Robinson, Hugh Copeland, Holly Robinson, Karen Cook, JoAnne Thompson, Elizabeth Davies, Maryanne Thompson, Gail Eickholdt, Celeste VanVeen, Jim Winch, Mavis Carried
5.2 Consideration of By-laws Resolution 2019-33-06 Moved by: Shawn Greig Seconded by: Brian Gamble That the following by-law(s) be referred to Council for consideration. 2019-80 Agreement of Purchase and Sale - Loucks 2019-81 Agreement of Purchase and Sale – Dier/McComb Carried Mayor Mackey requested a recorded vote:
Deputy Mayor Brian Gamble - Yes Councillor Shawn Greig - Yes Mayor Scott Mackey - Yes Councillor Diana Rae - Yes Councillor Elizabeth Thompson - Yes
6. Rise and Report from Committee of the Whole Resolution 2019-33-07 Moved by: Shawn Greig Seconded by: Elizabeth Thompson That Committee of the Whole rise as Council to report and confirm the actions taken in Committee of the Whole. Carried
7. Adopt Action of Council in Committee of the Whole: Resolution 2019-33-08 Moved by: Brian Gamble Seconded by: Elizabeth Thompson That the actions taken in Committee of the Whole today be confirmed and adopted by this Council; and Further that staff be authorized to take the actions necessary to give effect to the recommendations contained within the staff reports; and Further that by-laws under consideration be presented to Council for first, second and third reading. Carried
8. Third Reading of By-Laws Resolution 2019-33-09 Moved by: Elizabeth Thompson Seconded by: Shawn Greig 2 | P a g e Township of Chatsworth Council Minutes December 13, 2019
THAT the following by-laws be hereby read a first, second and third time, signed by the Mayor and Clerk and sealed with the Corporate Seal: 2019-80 Agreement of Purchase and Sale – Loucks 2019-81 Agreement of Purchase and Sale – Dier/McComb Carried
9. Confirmatory By-law Resolution 2019-33-10 Moved by: Diana Rae Seconded by: Brian Gamble That By-law 2019-82 being a by-law to confirm all actions and proceedings of the December 18, 2019 Council meeting be hereby read a first, second, and third time, signed by the Mayor and Clerk and sealed with the Corporate Seal. Carried
10. Adjournment The Mayor adjourned the meeting at 6:30 p.m.
______Scott Mackey, Mayor
______Patty Sinnamon, CAO Clerk
3 | P a g e THE CORPORATION OF THE TOWNSHIP OF CHATSWORTH
BY-LAW NUMBER 2020-01
BEING a by-law to adopt the 2020 Salary Grid for Township of Chatsworth Employees
NOW THEREFORE the Council of the Township of Chatsworth enacts as follows:
1. That Schedule “A” attached hereto and forming part of this By-law, being a Salary Grid for 2020 effective January 1, 2020 be hereby approved.
Read a first and second time this 8th day of January, 2020
Read a third and final time this 8th day of January, 2020
______Scott Mackey, Mayor
______Patty Sinnamon, CAO Clerk
TOWNSHIP OF CHATSWORTH 2020 SALARY GRID
2020 COLA INCREASE 1.7%
0.017 Pay Job Grade Pay Band Step 1 Step 2 Step 3 Step 4 Rate
15 755 - 835 $ 44.06 $ 45.56 $ 47.06 $ 48.56 $ 50.06 14 680 - 755 $ 41.89 $ 43.32 $ 44.74 $ 46.17 $ 47.60 13 610 - 680 $ 39.85 $ 41.20 $ 42.57 $ 43.92 $ 45.28 12 545 - 610 $ 37.95 $ 39.25 $ 40.54 $ 41.84 $ 43.13 11 485 - 545 $ 36.20 $ 37.44 $ 38.67 $ 39.90 $ 41.14 10 430 - 485 $ 34.60 $ 35.77 $ 36.95 $ 38.13 $ 39.31 9 380 - 430 $ 33.13 $ 34.26 $ 35.38 $ 36.51 $ 37.64
8 335 - 380 $ 31.51 $ 32.58 $ 33.66 $ 34.72 $ 35.80 7 290 - 335 $ 29.04 $ 30.02 $ 31.02 $ 32.01 $ 33.00 6 250 - 290 $ 26.71 $ 27.63 $ 28.54 $ 29.45 $ 30.36 5 210 - 250 $ 24.52 $ 25.36 $ 26.19 $ 27.03 $ 27.86 4 175 - 210 $ 22.46 $ 23.23 $ 23.99 $ 24.77 $ 25.53 3 140 - 175 $ 20.54 $ 21.24 $ 21.94 $ 22.64 $ 23.34 2 105 - 140 $ 18. 63 $ 19.26 $ 19.89 $ 20.53 $ 21.16 1 75 - 105 $ 16.85 $ 17.42 $ 17.99 $ 18.57 $ 19.14 THE CORPORATION OF THE TOWNSHIP OF CHATSWORTH
BY-LAW NUMBER 2020-02
BEING a By-law to establish remuneration and expense rates to be paid for Council of the Township of Chatsworth
WHEREAS the Municipal Act, 2001, Section 283 provides for paying remuneration and expenses to the members of Council when acting in their capacity as members of Council or Officers of the Corporation;
NOW THEREFORE BE IT RESOLVED THAT the Council of the Township of Chatsworth hereby enacts as follows:
1. Annual honorariums shall be set as follows; i. Mayor $ 15,049.00 ii. Deputy Mayor $ 10,617.48 iii. Councillor $ 8,626.64
2. Committee and Board meeting per diems shall be set as follows; i. Council Meeting rate $ 185.40 ii. Full day rate (greater than 6 hours) $ 185.40 iii. Half day rate (less than 6 hours) $ 111.26
3. Mileage shall be paid to all Councillors using their vehicles for Township business in accordance with the County of Grey mileage rates.
4. Council honorariums shall be adjusted annually by the Consumer Price Index for Ontario, as of October in each year, to take effect January 1st of the following year.
5. This by-law shall take effect as of January 1, 2020.
Read a first and second time this 8th day of January, 2020
Read a third time and finally passed this 8th day of January, 2020.
______Scott Mackey, Mayor
______Patty Sinnamon, CAO Clerk
THE CORPORATION OF THE TOWNSHIP OF CHATSWORTH
BY-LAW NUMBER 2020-03
BEING a By-Law to provide for interim tax levy for the 2020 year in the Township of Chatsworth and to provide for penalty and interest of 1.25 per cent
WHEREAS Section 317 of the Municipal Act S.O. 2001, c. M 25 as amended, provides that the Council of a local Municipality, before the adoption of the estimates for the year under Section 312, may pass a By-law levying amounts on the assessment of property in the local municipality ratable for local municipality purposes;
AND WHEREAS the Council of the Township of Chatsworth deems it appropriate to provide for such interim levy on the assessment of property in the Municipality;
NOW THEREFORE BE IT RESOLVED THAT the Council of the Township of Chatsworth enacts as follows: In this by-law the following words shall be defined as: “Collector” shall mean the Treasurer as Tax Collector of the Municipality of the Township of Chatsworth;
“Minister” shall mean the Minister of Finance;
“MPAC” shall mean the Municipal Property Assessment Corporation;
1. The amounts levied shall be as follows: 1.1 For the Residential, Pipeline, Farmland and Managed Forest property classes there shall be imposed and collected an interim levy of: (a) The percentage prescribed by the Minister under section 317(3) of the Municipal Act; or,
(b) 50%, if no percentage is prescribed, of the total taxes for municipal and school purposes levied on the year 2019
1.2 For the Multi-Residential, Commercial and Industrial property classes there shall be imposed and collected an interim levy of: (a) The percentage prescribed by the Minister under section 317(3) of the Municipal Act; or,
(b) 50%, if no percentage is prescribed, of the total taxes for municipal and school purposes levied on the year 2019
2. For the purposes of calculating the total amount of taxes for the year 2019 under paragraph 2, if any taxes for municipal and school purposes were levied on a property for only part of 2019 because assessment was added to the collector’s roll during 2019, an amount shall be added equal to the additional taxes that would have been levied on the property if taxes for municipal, county and school purposes had been levied for the entire year.
3. The provisions of this by-law apply in the event that assessment is added for the year 2019 to the collector’s roll after the date this by-law is passed and an interim levy shall be imposed and collected.
4. All taxes levied under this by-law shall be payable into the hands of the Collector in accordance with the provisions of this by-law.
5. There shall be imposed on all taxes a penalty for non-payment or late payment of taxes in default of the installment dates set out below. On all taxes of the interim levy, which are in default after the 28th day of February and the 30th day of April, a penalty of 1.25 percent per month will be added on the first day of each and every month the default continues until December 31st, 2020.
5.1 On all taxes of the interim tax levy in default on January 1st, 2020 interest will be added at the rate of 1.25 percent per month for each month or fraction thereof of default.
5.2 On all other taxes in default on January 1st, 2020, interest shall be added at the rate of 1.25 percent per month or fraction thereof, and all by-laws and parts of by-laws inconsistent with this policy are hereby rescinded.
6. An interim amount of 100% of the 2019 Outstanding Dog Tags amounts to be transferred to each property owner’s tax account as “like taxes” and to appear as outstanding tax arrears.
7. The interim tax levy imposed by this by-law shall be paid in two installments due on the following dates: 7.1 Fifty Percent (50%) thereof rounded to equal dollars on the 28th day of February, 2020.
7.2 Fifty Percent (50%) thereof rounded to equal dollars on the 24th day of April, 2020.
8. The Collector may mail or cause to be mailed to the address of the residence or place of business of each person taxes under this by-law, a notice specifying the amount of taxes payable.
9. Taxes are payable at the Township of Chatsworth’s Municipal Office, 316837 Hwy 6, RR#1, Chatsworth, Ontario, N0H 1G0, and through other methods approved by the Treasurer.
10. The notice to be mailed under this by-law shall contain the particulars provided for in this by-law and the information required to be entered in the Collector’s roll under section 343 of the Municipal Act.
11. The subsequent levy for the year 2020 to be made under the Municipal Act shall be reduced by the amount to be raised by the levy imposed by this by-law.
12. The provisions of s.317 of the Municipal Act, as amended apply to this by-law with necessary modifications.
13. The Collector shall be authorized to accept part payment from time to time on account of any taxes due, and to give a receipt of such part payment, provided that acceptance of any such part payment shall not affect the collection of any percentage charge imposed and collectable under section 5 of this by-law in respect to non-payment or late payment of any taxes or any installment of taxes.
14. Nothing in this by-law shall prevent the Collector from proceeding at any time with the collection of any tax, or any part thereof, in accordance with the provisions of the statutes and by-laws governing the collection of taxes.
15. In the event of any conflict between the provisions of this by-law and any other by-law, the provisions of this by-law shall prevail.
16. This by-law shall come into force and take effect on the day of the final passing thereof.
Read a first and second time this 8th day of January, 2020
Read a third time and finally passed this 8th day of January, 2020
______Scott Mackey, Mayor
______Patty Sinnamon, CAO Clerk THE CORPORATION OF THE TOWNSHIP OF CHATSWORTH BY-LAW NUMBER 2020-04
BEING a By-law to authorize the Mayor and Clerk to execute a Boundary Road Agreement between the Corporation of the Township of Chatsworth and the Corporation of the Municipality of Grey Highlands.
Whereas, Section 8 of the Municipal Act 2001, R.S.O. 2001, as amended provides that a municipality has the authority to govern its affairs as it considers appropriate and enables the municipality to respond to municipal issues; and
Whereas, Section 5(3) of the Municipal Act 2001, R.S.O. 2001, as amended provides that a municipal power, including a municipality’s capacity, rights, powers and privileges under section 9, shall be exercised by by-law unless the municipality is specifically authorized to do otherwise; and
Whereas, Section 27 of the Municipal Act 2001, R.S.O. 2001, as amended provides that a municipality may pass by-laws in respect of a highway only if it has jurisdiction over the highway; and
Whereas, Whereas Section 28(1) of the Municipal Act 2001, R.S.O. 2001, as amended sets out the highways over which a municipality has jurisdiction; and
Whereas, Section 29.1(1) of the Municipal Act 2001, R.S.O. 2001, as amended provides that municipalities having joint jurisdiction over a boundary line highway may enter into an agreement to keep any part of the highway in repair for its whole width and to indemnify the other municipality from any loss or damage arising from the lack or repair for that part; and
Whereas, it is deemed necessary and desirable that the Council of the Corporation of the Township of Chatsworth enact a by-law authorizing the Corporation to enter into a Boundary Road Agreement with the Corporation of the Municipality of Grey Highlands;
Now Therefore the Council of the Township of Chatsworth hereby enacts as follows:
1. That the Mayor and Clerk are hereby authorized to execute a Boundary Road Agreement between the Corporation of the Municipality of Grey Highlands and the Corporation of the Township of Chatsworth; and
2. That the Boundary Road Agreement attached hereto as Schedule “A” shall form part of this by-law; and
3. That this by-law shall come into force and effect on the date of its passing.
Read a first and second time this 8th day of January, 2020.
Read a third time and finally passed this 8th day of January, 2020.
______Scott Mackey, Mayor
______Patty Sinnamon CAO Clerk Schedule “A” to By-law 2020-04
Boundary Road Agreement
This agreement made in duplicate this day of , 2020
Between:
The Corporation of the Municipality of Grey Highlands Hereinafter referred to as “Grey Highlands” And
The Corporation of the Township of Chatsworth Hereinafter referred to as “Chatsworth”
Whereas Sections 20, 29, 29.1 and 52 of the Municipal Act, 2001 (The “Act”) make provisions for agreements between adjoining municipalities for the maintenance and repair of any highway or bridge forming the boundary between such municipalities, including the bridges thereon; and
Whereas boundary roads exist on the boundary between the Township of Chatsworth and Municipality of Grey Highlands as set out in Schedule ‘A’; and
Whereas it is deemed expedient and necessary for each municipality to be responsible for the year-round oversight, maintenance and repair of a particular portion of the Road(s);
Now Therefore in consideration of the mutual covenants set out below with other good and valuable consideration (the receipt of which is acknowledged), the parties hereto agree each with the other as follows:
1. Definitions
Bridge: means a public bridge forming part of a highway on, over or across which a highway passes.
Capital Improvements: All work to be performed that is above and beyond that work required by Routine Maintenance standards or Winter Maintenance standards, including but not limited to items such as road construction, hot mix asphalt, resurfacing and shoulder gravelling associated with this resurfacing, bridge repairs or replacements, and any bridge surface treatment.
Highway: means a common or public highway, any part of which is intended for or used by the public for the passage of vehicles and pedestrians and includes the areas
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between the lateral property lines thereof.
Level of Service: means the level of service as adopted by the council of the municipality for repair of a highway, as reflected in Schedule B attached hereto, as it may be amended from time to time.
Minimum Maintenance Standards: Shall mean those standards stipulated by Ontario Regulation 239/02 for the maintenance standards of repair for highways under municipal jurisdiction, as they may be amended from time to time.
Roadway: means that part of the highway that is improved, designed or ordinarily used for vehicular traffic, but does not include the shoulder.
Routine Maintenance: means those activities completed in the maintenance and repair of a highway or bridge and as described as follows:
• Hardtop surface maintenance includes frost heave repair, base repair, utility cut repair, hot and cold mix patching, shoulder maintenance, surface maintenance including crack sealing, slurry sealing and spray patching, surface sweeping, surface flushing and routine patrolling. • Roadside includes vegetation management including roadside mowing, weed control, tree planting and removal, tree trimming, sidewalk maintenance, debris collection including debris and leaves, curb and gutter, guiderail and fence maintenance. • Stormwater management includes roadside ditching, entrance culvert maintenance, maintenance of storm sewers and catch basins and inspections.
• Structures includes washing and component repairs for concrete and steel culverts, bridges of all types and pedestrian bridges. • Traffic operations include pavement markings, illumination, signals and signs and safety devices. Shoulder: means the area adjacent to a roadway, where there is no curb that may be paved or unpaved.
Winter Maintenance: includes snowplowing, combination plowing/ice control, ice control, de-icing, sanding, winging back, snow fencing, snow removal, standby, winter patrol, spring clean-up, sidewalk plowing and de-icing.
Winter Maintenance Season: means the continuous period of time between the second Monday of November and the second Friday of April annually. Each Party agrees that it shall also attend to winter events that occur prior to November the second Monday in November and after the second Friday in April until winter events have subsided at the end of each season. Both Parties acknowledge that the Level of Service stipulated by the parties to be provided during periods falling outside the Winter Maintenance Season will be a lower standard than that which is required by the parties during the Winter Maintenance Season, but that any Level of Service shall always meet
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the Common Law test of reasonableness.
Non-Winter Season Maintenance: means the continuous period of time between after the second Friday in April to the second Monday in November annually.
2. Term
The parties agree to provide Winter Maintenance and Routine Maintenance services on those sections of the Boundary Road that they are individually responsible for, as set out in Schedule ‘A’ for a period of five (5) years commencing on the date this agreement is signed by both parties (the “Term”).
The parties agree that this agreement shall automatically renew immediately prior to the expiration of the Term or any extension of the Term for a further one-year period on the same terms and conditions unless either Party provides 180 days’ notice in writing of its intention to terminate the agreement at the expiration of the then current Term.
3. Insurance
3.1 Each Party shall at its own expense, obtain and keep in force during the term of this agreement, insurance satisfactory to the other Party including the following terms and minimum coverage, which limits may be achieved by way of primary and/or umbrella or excess policies, and underwritten by an insurer licensed to do business in the Province of Ontario. Such policies shall include, but not be limited to:
a) Municipal General Liability Insurance on an occurrence basis for an amount of not less than Ten Million Dollars ($10,000,000.00) including:
i) Shall include but not limited to bodily injury, property damage and contractual liability;
j) The other Party shall be added as an Additional Insured with respect to the operations of the named insured;
ii) Contain a Cross liability and severability of Interest clauses;
iii) Policies shall not be invalidated as respect to the interests of the Additional Insured by reason of any breach or violation on any warranties, representations, declarations or conditions;
iv) Non-owned automobile coverage with a limit of no less than Ten Million Dollars ($10,000,000.00);
v) Products and completed operations coverage with a limit of not less than Ten Million Dollars ($10,000,000.00);
vi) A thirty-day written notice of cancellation or termination.
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b) Standard OAP 1 Automobile Liability Insurance for an amount not less than Ten Million Dollars ($10,000,000.00) on forms meeting statutory requirements covering all licensed vehicles used in any manner in connection with the performance of the terms of this Agreement.
c) Environmental Liability Insurance subject to limits of not less than Five Million ($5,000,000) inclusive per claim and shall include coverage for but not limited to, bodily injury including death, property damage and remediation costs which are reasonable and necessary to investigate, neutralize, remove, remediate (including associated monitoring) or dispose of soil, surface water, groundwater or other contamination.
3.2 Prior to execution of this agreement and upon the placement, renewal, amendment, or extension of all or any part of the insurance, each party shall provide the other party with confirmation of the insurance coverage required by this agreement. Insurance shall apply to the sub-contractor in the same manner as it would to each party to this agreement. Further, it is each party’s obligation to ensure that the sub-contractor is aware of these obligations. Each party shall provide to the other party confirmation of the sub-contractor’s insurance.
3.3 Both parties agree to immediately notify the other Party of any occurrence, incident or event which may reasonably be expected to expose either Party to material liability of any kind in relation to the Boundary Roads.
3.4 Each Party agrees that if either fails to take out or keep in force any such insurance referred to in this section, or should any such insurance not be approved by either Party, and should either Party not commence and proceed to diligently rectify the situation within forty-eight (48) hours after written notice by either Party, either Party has the right without assuming any obligation in connection therewith, to affect such insurance at the sole cost of either Party. Either Party shall be reimbursed as set out under the terms of this Agreement.
4. Indemnity
Each Party agrees to defend, indemnify and save and hold harmless the other Party from all claims, lawsuits, losses, expenses and costs, or any other liability imposed by statute or common law in any way connected to or in any way arising out of any actual or alleged breach, default or neglect of duty in respect of the winter maintenance and routine maintenance of the road sections for which they are responsible for, as referred to in this agreement.
5. Notice of Claim
In the event that either party receives a Statement of Claim, notice of claim or other information regarding a pending or possible claim by a third party with respect to liability for failure to keep the Road in repair or for damages or injuries sustained relating thereto such party shall immediately notify and provide to the other party such claim or notice of claim.
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6. Maintenance and Repair of Highways – Scope of Work
6.1 The Municipalities hereby covenant and agree one to the other, to:
a) Undertake all winter maintenance activities during each Winer Maintenance Season throughout the term of the Agreement.
b) In addition to the requirements set out in section 6.1a), attend to winter events that occur prior to November 15th and After April 1st until winter events have subsided at the end of each season throughout the Term of the Agreement. Both parties acknowledge that the level of service provided outside of the Winter Maintenance Season may be at a lower level than during the Winter Maintenance Season, but that it shall meet the minimum maintenance standards set forth in regulations made by the Minister of Transportation as contemplated in Section 44(4) of the Act (the “Minimum Maintenance Standards for Municipal Highways”) where such standards apply and in the event there is no applicable Maintenance Standard, it shall meet the standard of what is reasonable in the circumstances.
c) To maintain and keep in good repair, any required Routine Maintenance during winter operations those highways listed in Schedule ‘A’ by meeting or exceeding the “Minimum Maintenance Standards for Municipal Roads” for the whole width of those highways listed.
d) To be responsible for all removal of snow beyond the width of the road and shoulders if required.
e) To be responsible to provide snow blowing services requirement within the right of way, if deemed necessary by one of the parties.
f) To be responsible for at the drainage maintenance, including the clearing of ditches, curbs and gutters, catch basins and storm drains.
g) To be responsible for the surface maintenance, including the repair of potholes, cracks and depressions and shoulder gravelling.
h) To be responsible for all routine patrolling and maintenance activities throughout the entire Term of this Agreement. Routine maintenance shall be provided at service levels compliant with the Minimum Maintenance Standards set forth in Ontario Regulation 239/02 of the Act.
i) To be responsible for any and all traffic signal devices at the intersections.
6.2 Location and Work to be Completed by each Party – The map attached hereto as Schedule ‘A’ indicates the location of the Boundary Road. Both parties acknowledge their road section responsibilities as per Schedule ‘A’.
7. Capital Costs
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7.1 Subject to the further terms set out in this section, each municipality shall be responsible for one-half of any and all Capital Improvements on the Boundary Roads.
7.2 Prior to either Party completing any capital improvements each Party will identify the proposed Capital Improvement work to the other Party.
7.3 No new construction or major maintenance work (as distinguished from routine maintenance) of any kind on highways and bridges shall commence or be charged by one Party to this agreement to the other unless such construction or major maintenance work has first been approved by the Councils of both municipalities and included in their respective capital budgets for the year that the work is to commence.
7.4 If both parties agree that capital work is required, they will mutually agree upon how the work will be completed and the timing of such work to be completed.
7.5 Except in the case of emergencies, each Party shall notify the other Party at least two years in advance of any such capital improvement work proposed and the extent and cost of the capital improvement work shall be mutually agreed upon prior to proceeding with the work.
7.6 The Party who administers the work as determined in Section 7.4 shall invoice the other Party for one half of the capital cost no later than the 31st day of December in the year in which the work was completed. Payment of the invoice shall be made no later than thirty (30) days from receipt of the invoice.
8. Maintenance and Repair of Bridges
Both Parties hereby mutually acknowledge and agree that at the time of this agreement there are no bridges along the boundary.
9. Annual Review and Planning
Each year throughout the Term of the Agreement, after April 15th and not later than June 30th, the parties will meet to discuss any issues arising from this Agreement, including but not limited to the previous year’s work and will identify and plan works for the upcoming year(s) as the case may be.
10. Payment
10.1 Grey Highlands and Chatsworth shall share equally all capital expenses connected with any new construction or major maintenance work (as distinguished from routine maintenance) carried out for all highways listed in Schedule ‘A’.
10.2 Each Party will invoice the other as necessary for its share of the expenditures related to new construction or major maintenance work carried out for all highways listed in Schedule ‘A’ and as determined in accordance with paragraph 3 below of this agreement and the Party being invoiced shall pay the amount invoiced within
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thirty (30) days of receipt of such invoice.
11. Entrance Permits
Entrance Permits on Boundary Roads shall be processed by the municipality in which the land requiring the permit is located in consultation with the other municipality as to road safety conditions.
12. Notice
Any notice to be given under this Agreement shall be sufficiently given if delivered or if sent by prepaid first-class mail and addressed to:
The Clerk’s Office The Corporation of the Township of Chatsworth 316837 Highway 6 RR1 Chatsworth, ON N0H 1G0
And to:
The Clerk’s Office The Corporation of the Municipality of Grey Highlands PO Box 409 206 Toronto Street South, Unit 1 Markdale, ON N0C 1H0
Receipt of notice shall be deemed on the earlier of the date of deliver or five (5) days following the date of mailing of the notice.
13. Arbitration
13.1 In the event of any dispute arising between the parties hereto relating to any matter which is the subject of this Agreement and cannot be settled within ninety (90) days, then the dispute will be submitted to arbitration by notice given by either Party to the other.
13.2 Upon such notice being given, the dispute shall be determined by the award of three arbitrators or a majority of them, one to be named by each Party within thirty (30) days of such giving notice and the third to be selected by these two arbitrators within seven (7) days after both have been nominated.
13.3 If either Party neglects or refused to name its arbitrator within the time specified or to proceed with the arbitration, the arbitrator named by the other Party shall proceed with the arbitration.
13.4 The arbitrators shall have all the powers given by the Arbitration Act of Ontario and may at any time proceed in such manner as they may see fit on such notice as them deem reasonable in the absence of either Party if such Party fails to attend.
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13.5 Each Party shall pay its own costs and shall share equally in the costs of the arbitration.
13.6 The cost of the arbitrators is not limited to those set forth under the Arbitration Act of Ontario and the arbitrators shall be able to charge their usual professional charges.
14. General
Notwithstanding anything in this agreement, neither Party shall be in default with respect to the performance of any of the terms of this agreement if any non- performance is due to any force majeure, strike, lock-out, labour dispute, civil commotion, act of God, government regulations or controls, inability to obtain any material or service or any cause beyond the reasonable control of the Party.
The rights and liabilities of the parties shall enure to the benefit of and be binding upon the parties and their respective successors and approved assigns.
If any provision, clause or part of this agreement or the application of this agreement under certain circumstances, is held by a court or tribunal of competent jurisdiction to be invalid, the remainder of the agreement, or the application of that provision, clause or part under other circumstances shall not be affected.
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In Witness Whereof the Corporate Seals of each of the parties hereto have been affixed duly attested by the respective officers authorized in that behalf.
The Corporation of the Township of Chatsworth
Per Mayor
Per Clerk
The Corporation of the Municipality of Grey Highlands
Per Mayor
Per Clerk
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Schedule ‘A’ to the Boundary Road Agreement
Part ‘A’ Chatsworth Responsibilities
The Township of Chatsworth agrees to operate, maintain, renew, insure and administer for routine and winter maintenance:
Road Section Maint. Chatsworth Grey Class- Road ID Highlands ification Road ID Euphrasia-Holland Townline from the Holland- 4 6155-01; 971 Sydenham Townline / St Vincent-Sydenham 6155-02 Townline intersection to Deviation Road Euphrasia-Holland Townline from Deviation 4 6155-03 963 Road to Grey Road 29 Euphrasia-Holland Townline from Grey Road 4 N/A 935 40 to Sideroad 25 Euphrasia-Holland Townline from Sideroad 25 4 6151-03 931 to Sideroad 22A Euphrasia-Holland Townline from Sideroad 22A 4 6151-04 917 to Sideroad 19 Euphrasia-Holland Townline from Sideroad 19 4 6151-05 898 to Sideroad 16A Euphrasia-Holland Townline from Sideroad 16A 4 6151-06 890 to Sideroad 13A
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Part ‘B’ Grey Highlands Responsibilities
The Municipality of Grey Highlands agrees to operate, maintain, renew, insure and administer for routine and winter maintenance:
Road Section Maint. Chatsworth Grey Class- Road ID Highlands ification Road ID Euphrasia-Holland Townline from Sideroad 13A 4 6151-07 844; 1022 to East Back Line in the Township of Chatsworth Euphrasia-Holland Townline from East Back 4 6151-01 760 Line in the Township of Chatsworth to Sideroad 4A Euphrasia-Holland Townline from Sideroad 4A 4 6151-02 735 to Artemesia-Euphrasia Townline Euphrasia-Holland Townline from Artemesia- 4 6150-01 637 Euphrasia Townline to Highway 10
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Boundary Road Agreement Map
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Schedule ‘B’ to the Boundary Road Agreement Winter Level of Service
Part ‘A’ Township of Chatsworth
The Township of Chatsworth has adopted Ontario Regulation 239/02 (the “Regulation”) Minimum Maintenance Standards, as amended, under the Municipal Act, 2001 as the maintenance standard for weather monitoring, patrolling, and winter control.
A formal Winter Level of Service, once approved by the Council of the Township of Chatsworth, will be added to this section.
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Part ‘B’ Municipality of Grey Highlands
Minimum Maintenance Standards
The Municipality of Grey Highlands has an obligation to maintain its roadways to a safe level of service. The Municipality has adopted Ontario Regulation 239/02 (the “Regulation”) Minimum Maintenance Standards, as amended, under the Municipal Act, 2001 as the maintenance standard for weather monitoring, patrolling, and winter control. Weather Monitoring
From November 1 to April 30, the municipality will monitor the weather, both current and forecast to occur in the next 24 hours three times per calendar day. From April 1 to October 31, the municipality will monitor the weather, both current and forecast to occur in the next 24 hours, once per calendar day. Staff monitor the weather by reviewing the OGRA Weather Tracker emails, checking the Weather Network forecasts, listening to the radio, watching the news, and reviewing the information on the Environment Canada website. Patrolling
For the purpose of planning the winter patrolling operations, the municipality recognizes the Minimum Maintenance Standards and shall generally conform to the requirements of Section 3. 1. The standard for the frequency of patrolling of highways to check for conditions described in the MMS is set out in the Table to this section. 2. If it is determined by the municipality that the weather monitoring referred to in section 3.1 indicates that there is a substantial probability of snow accumulation on roadways, ice formation on roadways or icy roadways, the standard for patrolling highways is, in addition to that set out in subsection (1), to patrol highways that the municipality selects as representative of its highways, at intervals deemed necessary by the municipality, to check for such conditions. See Representative Roads Winter Patrol Route Map on page 25. 3. Patrolling a highway consists of observing the highway, either by driving on or by electronically monitoring the highway, and may be performed by persons responsible for patrolling highways or by persons responsible for or performing highway maintenance activities.
Patrolling Frequency Table
Class of Highway Patrolling Frequency 4 Once every 7 days 5 Once every 14 days
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Early Morning – 7 Days / Week During the winter months, a single person patrol will be completed to provide a road condition inspection from 12:00 midnight to 6:00 a.m. weekdays and from 12:00 midnight to 8:00 a.m. on weekends. On the patroller’s day off (typically Wednesday), the scheduled foreman or supervisor for that week will substitute and perform all regular duties of the patroller as required. This person will be responsible for driving the representative roads throughout Euphrasia, Artemesia, Osprey, Markdale and Flesherton and checking problem areas. It is their responsibility to call the plow operators at the appropriate call out times (usually either 4:00 a.m. or 6:00 a.m.) so that each plow route can be opened in one direction by 10:00 a.m. each morning. The calling out of these operators will be recorded through the municipality’s Mr. Compliance patrolling software. The early morning patroller will be familiar with road conditions on all roads and will prepare a road condition report detailing action taken during the early morning shift and action either under way or required. The daily patrol report will be sent to internal staff and to the local bus company on weekdays. The patroller will then operate a backhoe during his shift to clear parking lots in Markdale as needed. This six-hour shift will be worked by this early morning patrol person typically from Mid-November to mid-March, depending on weather conditions.
Day Patrol - Weekdays The supervisor and two foremen are each responsible for patrolling all roads within their area of responsibility in accordance with the Patrolling Frequency Table above. The trucks driven by the supervisor and foremen are equipped with GPS and the status of each road is automatically updated in Mr. Compliance as the patrol is completed.
Calling in Operators Calling in operators is based on the Minimum Maintenance Standards.
Sleet or Freezing Rain Call out operators as required.
Snow Accumulation on Roadways
The standard for addressing snow accumulation on roadways is,
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. After becoming aware of the fact that the snow accumulation on a roadway is greater than the depth set out in the table below, to deploy resources as soon as practicable to address the snow accumulation, and . After the snow accumulation has ended, to address the snow accumulation so as to reduce the snow to a depth less than or equal to the depth set out in the table within the time set out in the table, o To provide a minimum lane width of the lesser of three metres for each lane or the actual lane width, or o On a Class 4 or 5 highway with two lanes, to provide a total width of at least 5 metres . If the depth of snow accumulation on a roadway is less than or equal to the depth set out in the table, the roadway is deemed to be in a state of repair with respect to snow accumulation.
Snow Accumulation – Roadways
Class of Highway Depth Time 4 8 cm 16 hours 5 10 cm 24 hours
Ice Formation on Roadways and Icy Roadways The standard for the prevention of ice formation on roadways is doing the following in the 24-hour period preceding an alleged formation of ice on a roadway: 1. Monitor the weather 2. Patrol the roads 3. If the municipality determines, as a result of monitoring the weather and patrolling as per 1 and 2, that there is a substantial probability of ice forming on a roadway, treat the roadway, if practicable, to prevent ice formation within the time set out in the table below.
Ice Formation Prevention
Class of Highway Time 4 24 hours 5 24 hours
If the municipality meets the above standard and despite such compliance, ice forms on a roadway, the roadway is deemed to be in a state of repair until the applicable time set out in the table below expires after the municipality becomes aware of the fact that the roadway is icy.
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Treatment of Icy Roads
Class of Highway Time 4 12 hours 5 16 hours
Material Application
Operating Speeds
Maximum Spreading Speed 32 km/hr Maximum Plowing Speed 60 km/hr
Application Rate Details
Plow Trucks
Material Application Rate Road Sand with 4% Salt Mix 300 kg / km ProMelt Ultra 1000 (Liquid) 20 – 30 L / single lane km
Notes: . Rate is specified in kg / 2-lane km for road sand with salt mix . Rate is specified in litres / single lane km for direct liquid application . Direct liquid application for anti-icing must be applied to a dry surface only . No adding salt to the sand/salt mix will be allowed, except during a freezing rain event
Application rates are general recommendations only. Local climactic and geographic conditions must be considered
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Page 17 of 19 2019.09.13 8.0 9759 Township of Chatsworth 2020-01-02 4:17PM Accounts Payable January 8, 2020 Vendor 000000 Through 999999 Invoice Entry Date 2019-12-19 to 2020-01-02 Paid Invoices Cheque Date 2019-12-19 to 2020-01-02
Vendor Invoice Number Invoice Entry Account Number Name Item Description Date Date Item Amount
Asset Accounts 01-0000-1621 000160 HYDRO ONE NETWORKS INC. (BUILD 27896864.10.18.19 2019-12-30 2019-12-30 WF PARK 27.87
01-0000-1700 001108 BANK OF MONTREAL M/C 1942.12.03.19 2019-12-30 2019-12-30 OGRA-CONF-MORGAN 740.15 01-0000-1700 001108 BANK OF MONTREAL M/C 1942.12.03.19 2019-12-30 2019-12-30 OGRA-CONF-GREIG 740.15 01-0000-1700 001108 BANK OF MONTREAL M/C 1942.12.03.19 2019-12-30 2019-12-30 CONF HOTEL-GREIG 259.72 01-0000-1700 001108 BANK OF MONTREAL M/C 1942.12.03.19 2019-12-30 2019-12-30 CONF HOTEL-RAE 259.72 01-0000-1700 001108 BANK OF MONTREAL M/C 1942.12.03.19 2019-12-30 2019-12-30 CONF HOTEL-THOMPSON 259.72 01-0000-1700 001108 BANK OF MONTREAL M/C 1942.12.03.19 2019-12-30 2019-12-30 CONF HOTEL-SINNAMON 259.72 01-0000-1700 001108 BANK OF MONTREAL M/C 1942.12.03.19 2019-12-30 2019-12-30 CONF HOTEL-ROBERTSON 259.72 01-0000-1700 000483 ONTARIO ASSOC OF FIRE CHIEFS 58442 2019-12-30 2019-12-30 2020 OAFC MEMBERSHIP 288.15
Account Total 3,067.05
Department Total 3,094.92
Liability Accounts 01-0010-2171 000112 RECEIVER GENERAL 0001 12.15.19 2019-12-19 2019-12-19 Remittance-DEC 1-15/19 10,501.19 01-0010-2171 000212 RECEIVER GENERAL 0003 12.15.19 2019-12-19 2019-12-19 Remittance-DEC 1-15/19 6,051.24 01-0010-2171 000112 RECEIVER GENERAL 0001 12.31.19 2019-12-30 2019-12-30 Remittance-DEC 16-31 10,669.90 01-0010-2171 000212 RECEIVER GENERAL 0003 12.31.19 2019-12-30 2019-12-30 Remittance-DEC 16-31 6,270.45
Account Total 33,492.78
01-0010-2173 000573 OMERS 12.31.19 2019-12-30 2019-12-30 Group Benefits-DEC 22,609.98
01-0010-2192 002328 KEELING DOUGLAS 12.24.19 2019-12-24 2019-12-24 RETURN ENTRANCE DEPOSIT 1,000.00 01-0010-2192 000439 KUHL, CLINTON 12.31.19 2019-12-30 2019-12-30 ENTRANCE DEPOSIT REFUND 1,000.00
Account Total 2,000.00
Department Total 58,102.76
Fund/Equity Accounts
Page 1 2019.09.13 8.0 9759 Township of Chatsworth 2020-01-02 4:17PM Accounts Payable January 8, 2020 Vendor 000000 Through 999999 Invoice Entry Date 2019-12-19 to 2020-01-02 Paid Invoices Cheque Date 2019-12-19 to 2020-01-02
Vendor Invoice Number Invoice Entry Account Number Name Item Description Date Date Item Amount
01-0100-2505 000122 TOWNSHIP OF CHATSWORTH 12.30.19 2019-12-30 2019-12-30 AS PER RESOLUTION 2019-11-07 50,000.00
Department Total 50,000.00
Council 01-0200-7375 001108 BANK OF MONTREAL M/C 1942.12.03.19 2019-12-30 2019-12-30 XMAS PARTY 3,293.02
Department Total 3,293.02
Administration 01-0300-7152 001347 AIG COMMERCIAL INSURANCE 12.31.19 2019-12-30 2019-12-30 Group Insurance -JAN 16.55 01-0300-7152 001830 GREAT WEST LIFE 12.31.19 2019-12-30 2019-12-30 GROUP INSURANCE-JAN 4,244.75
Account Total 4,261.30
01-0300-7302 000440 COATES & BEST 0000115456 2019-12-30 2019-12-30 OFFICE SUPPLIES 90.37 01-0300-7302 000863 CULLIGAN WATER 2664362 2019-12-30 2019-12-30 COOLER RENTAL 33.90 01-0300-7302 000863 CULLIGAN WATER 36140TI 2019-12-30 2019-12-30 3 18.9LTR BOTTLED WATER 21.00 01-0300-7302 000033 PUROLATOR INC 443367092 2019-12-30 2019-12-30 REALTAX 49.95
Account Total 195.22
01-0300-7305 000973 FEE ELECTRIC INC 19120 2019-12-30 2019-12-30 REPAIR CEILING LIGHT 124.24 01-0300-7305 002124 CINTAS 30N246260 2019-12-30 2019-12-30 Floor Mat Service 49.36 01-0300-7305 002124 CINTAS 30N247908 2019-12-30 2019-12-30 Floor Mat Service 49.36 01-0300-7305 002124 CINTAS 30N249548 2019-12-30 2019-12-30 Floor Mat Service 49.36
Account Total 272.32
01-0300-7310 000479 ENBRIDGE GAS INC 2954232.12.10.19 2019-12-30 2019-12-30 HEATING FUEL -58.12 01-0300-7310 000479 ENBRIDGE GAS INC 2954232.12.10.19 2019-12-30 2019-12-30 HEATING FUEL 155.23
Account Total 97.11
01-0300-7314 001772 HASTIE BUILDING MAINTENANCE 522 2019-12-30 2019-12-30 CLEANING-DEC 6, 14, 20, 27 447.48
01-0300-7320 000033 PUROLATOR INC 443241897 2019-12-30 2019-12-30 REALTAX 41.45
Page 2 2019.09.13 8.0 9759 Township of Chatsworth 2020-01-02 4:17PM Accounts Payable January 8, 2020 Vendor 000000 Through 999999 Invoice Entry Date 2019-12-19 to 2020-01-02 Paid Invoices Cheque Date 2019-12-19 to 2020-01-02
Vendor Invoice Number Invoice Entry Account Number Name Item Description Date Date Item Amount
01-0300-7328 001108 BANK OF MONTREAL M/C 1942.12.03.19 2019-12-30 2019-12-30 TRAINING PARKING-SINNAMON 12.00
01-0300-7337 001108 BANK OF MONTREAL M/C 1942.12.03.19 2019-12-30 2019-12-30 GOOGLE 182.52 01-0300-7337 001108 BANK OF MONTREAL M/C 1959.12.3.19 2019-12-30 2019-12-30 GOOGLE 176.40
Account Total 358.92
01-0300-7338 001108 BANK OF MONTREAL M/C 1942.12.03.19 2019-12-30 2019-12-30 SGS-TO 75.43
01-0300-7351 001399 MEPCO 01.02.20 2020-01-02 2020-01-02 Emp Municipal Cont 2020 148.31 01-0300-7351 000087 ASSOCIATION OF MUNICIPALITIES OF ONTARIOMEM007233 2020-01-02 2020-01-02 2020 MEMEBERSHIP 3,208.70
Account Total 3,357.01
01-0300-7369 001108 BANK OF MONTREAL M/C 1942.12.03.19 2019-12-30 2019-12-30 TELUS-FAX 0.17 01-0300-7369 001108 BANK OF MONTREAL M/C 1942.12.03.19 2019-12-30 2019-12-30 TELUS-TOLL FREE 0.95 01-0300-7369 001907 EXCEL LEASING 242470 2020-01-02 2020-01-02 FIBERNETICS LEASE-JAN 572.98 01-0300-7369 000136 BELL CANADA 2673.12.19.19 2019-12-30 2019-12-30 OFFICE EMERGENCY LINE 233.87 01-0300-7369 001820 FIBERNETICS CORPORATION 358868 2019-12-30 2019-12-30 PHONE SYSTEM/INTERNET 263.12
Account Total 1,071.09
01-0300-7375 001108 BANK OF MONTREAL M/C 1942.12.03.19 2019-12-30 2019-12-30 PIE COMPANY 47.00
Department Total 10,236.33
Chatsworth Fire Expenditures 01-0411-7302 000009 COUNTY OF GREY IVC00000000020332 2019-12-30 2019-12-30 AUTO AID AGREEMENT 7.08
01-0411-7328 000678 GIVENS, MIKE 12.16.19 2019-12-30 2019-12-30 WATER 34.16
01-0411-7335 000118 IMPERIAL OIL-ESSO- FIRE DEPT. 62894620 2019-12-30 2019-12-30 FUEL 103.70 01-0411-7335 000118 IMPERIAL OIL-ESSO- FIRE DEPT. 62894620 2019-12-30 2019-12-30 FUEL -0.39
Account Total 103.31
Page 3 2019.09.13 8.0 9759 Township of Chatsworth 2020-01-02 4:17PM Accounts Payable January 8, 2020 Vendor 000000 Through 999999 Invoice Entry Date 2019-12-19 to 2020-01-02 Paid Invoices Cheque Date 2019-12-19 to 2020-01-02
Vendor Invoice Number Invoice Entry Account Number Name Item Description Date Date Item Amount
01-0411-7352 000730 STOKES INTERNATIONAL 127743 2019-12-30 2019-12-30 HELMET DECAL 69.66 01-0411-7352 002165 SANI GEAR INC 3640 2019-12-30 2019-12-30 Clean bunker gear 109.06 01-0411-7352 000033 PUROLATOR INC 443303267 2019-12-30 2019-12-30 SANI-GEAR 48.62
Account Total 227.34
01-0411-7360 002030 AON REED STENHOUSE INC 3640000033302 2020-01-02 2020-01-02 INSURANCE-2020 8,008.20
01-0411-7369 000467 ROGERS WIRELESS INC. 2102873512 2019-12-30 2019-12-30 CELL PHONE/BLACKBERRY FEES 20.57 01-0411-7369 000136 BELL CANADA 2581.12.19.19 2019-12-30 2019-12-30 FIRE EMERGENCY LINE 160.42 01-0411-7369 001820 FIBERNETICS CORPORATION 355479 2019-12-30 2019-12-30 PHONE SYSTEM/INTERNET 129.89
Account Total 310.88
Department Total 8,690.97
Policing 01-0420-7900 000426 MINISTER OF FINANCE - POLICING 111212190944020 2019-12-30 2019-12-30 POLICING COSTS -DEC 89,375.00
Department Total 89,375.00
Building/Septic Inspections 01-0450-7152 001347 AIG COMMERCIAL INSURANCE 12.31.19 2019-12-30 2019-12-30 Group Insurance -JAN 0.98 01-0450-7152 001830 GREAT WEST LIFE 12.31.19 2019-12-30 2019-12-30 GROUP INSURANCE-JAN 390.92
Account Total 391.90
01-0450-7302 000440 COATES & BEST 0000115456 2019-12-30 2019-12-30 OFFICE SUPPLIES 29.36
01-0450-7367 001829 GREEN ENVOY CONSULTANTS INC 211476 2019-12-30 2019-12-30 KIA 70.00 01-0450-7367 001829 GREEN ENVOY CONSULTANTS INC 212918 2019-12-30 2019-12-30 KIA 62.00 01-0450-7367 001829 GREEN ENVOY CONSULTANTS INC 215727 2019-12-30 2019-12-30 KIA 66.00 01-0450-7367 001829 GREEN ENVOY CONSULTANTS INC 219564 2019-12-30 2019-12-30 KIA 67.00
Account Total 265.00
Department Total 686.26
Page 4 2019.09.13 8.0 9759 Township of Chatsworth 2020-01-02 4:17PM Accounts Payable January 8, 2020 Vendor 000000 Through 999999 Invoice Entry Date 2019-12-19 to 2020-01-02 Paid Invoices Cheque Date 2019-12-19 to 2020-01-02
Vendor Invoice Number Invoice Entry Account Number Name Item Description Date Date Item Amount
By-Law Enforcement 01-0455-7370 001942 WATSON JENNIFER 2019-42 2019-12-30 2019-12-30 BY-LAW ENFORCEMENT-DEC 1,175.20
Department Total 1,175.20
Dogs/Pound/Animal Control 01-0460-7368 000551 KLAGES BRIAN 01.02.20 2020-01-02 2020-01-02 LIVESTOCK VALUER 21.84 01-0460-7368 000551 KLAGES BRIAN 12.31.19 2019-12-31 2019-12-31 LIVESTOCK VALUER-JOBE 21.84
Account Total 43.68
01-0460-7370 000551 KLAGES BRIAN 01.02.20 2020-01-02 2020-01-02 LIVESTOCK VALUER 45.00 01-0460-7370 000551 KLAGES BRIAN 12.31.19 2019-12-31 2019-12-31 LIVESTOCK VALUER-JOBE 45.00 01-0460-7370 001495 ROBERTS CHERYL 2019-Chats 012 2019-12-30 2019-12-30 ANIMAL CONTROL-DEC 2,480.07
Account Total 2,570.07
01-0460-7373 002135 WALKERTON HANOVER VETERINARY CLINIC 72137 2019-12-30 2019-12-30 PITBULL 361.03
01-0460-7374 001924 MEISTER AXEL 12.31.19 2019-12-30 2019-12-30 LIVESTOCK CLAIM-LAMBS 474.00 01-0460-7374 002180 CORNEMAN KIERAN 12.31.19 2019-12-30 2019-12-30 LIVESTOCK CLAIM-LAMBS 194.40
Account Total 668.40
Department Total 3,643.18
Roads - Bridges/Culverts 01-0602-7370 000703 GIVENS, GREG 12.01.19 2019-12-30 2019-12-30 Beavers-5 175.00
Department Total 175.00
Roads - Mow Rdsides/Weeds/Fence Bonus 01-0603-7370 001984 S&E LAWNCARE & SNOW REMOVAL LTD 2019-932 2019-12-19 2019-12-19 ROADSIDE GRASS CUTTING 7,119.00
Department Total 7,119.00
Roads - Signs 01-0616-7301 001123 CEDAR SIGNS 59334 2019-12-30 2019-12-30 FACILITY RULES SIGN 264.23
Department Total 264.23
Roads - Winter Control
Page 5 2019.09.13 8.0 9759 Township of Chatsworth 2020-01-02 4:17PM Accounts Payable January 8, 2020 Vendor 000000 Through 999999 Invoice Entry Date 2019-12-19 to 2020-01-02 Paid Invoices Cheque Date 2019-12-19 to 2020-01-02
Vendor Invoice Number Invoice Entry Account Number Name Item Description Date Date Item Amount
01-0620-7301 000081 HATTEN HARDWARE 766761 2019-12-30 2019-12-30 KEY CUT & SALT 835.30 01-0620-7301 000449 E.C. KING CONTRACTING P-020-00088638 2019-12-30 2019-12-30 FERTILIZER FILL 266.12
Account Total 1,101.42
Department Total 1,101.42
Roads - Connecting Link 01-0628-7370 001719 OWEN SOUND HIGHWAY MAINTENANCE OS-552-2019-1017 2019-12-30 2019-12-30 INV 1 OF 2 2019-20 SEASON 1,568.55
Department Total 1,568.55
Roads - Overhead 01-0630-7152 001347 AIG COMMERCIAL INSURANCE 12.31.19 2019-12-30 2019-12-30 Group Insurance -JAN 23.43 01-0630-7152 001830 GREAT WEST LIFE 12.31.19 2019-12-30 2019-12-30 GROUP INSURANCE-JAN 8,641.29
Account Total 8,664.72
01-0630-7302 000440 COATES & BEST 0000115456 2019-12-30 2019-12-30 OFFICE SUPPLIES 67.75
01-0630-7305 001913 ONTRACK DOOR SYSTEMS INC 11337 2019-12-30 2019-12-30 DOOR REPAIR 380.81 01-0630-7305 000007 CANADIAN TIRE 11371157 2019-12-30 2019-12-30 ADJ WRENCH & TAPE MEASURE 40.66 01-0630-7305 001624 UNI-SELECT CANADA STORES INC 1740-65675 2019-12-30 2019-12-30 WASHER FLUID 210.58 01-0630-7305 001402 J & B AUTO ELECTRIC 7200 2019-12-30 2019-12-30 PRESSURE WASHER-SULL 52.90 01-0630-7305 000081 HATTEN HARDWARE 766761 2019-12-30 2019-12-30 KEY CUT & SALT 3.39 01-0630-7305 000081 HATTEN HARDWARE 766773 2019-12-30 2019-12-30 SULL SHOP SUPPLY 19.29 01-0630-7305 000081 HATTEN HARDWARE 766827 2019-12-30 2019-12-30 PARADE 11.27 01-0630-7305 000081 HATTEN HARDWARE 767421 2019-12-30 2019-12-30 SULL PRESSURE WASHER 35.01 01-0630-7305 000081 HATTEN HARDWARE 767554 2019-12-30 2019-12-30 LAMP-12V-SULL SHOP 22.00 01-0630-7305 001936 PRINCESS AUTO 951212 2019-12-30 2019-12-30 FUEL NOZZLE 125.41
Account Total 901.32
01-0630-7307 000160 HYDRO ONE NETWORKS INC. (BUILD 41318634.12.18.19 2019-12-30 2019-12-30 RDS RADIO TOWER 218.62
Page 6 2019.09.13 8.0 9759 Township of Chatsworth 2020-01-02 4:17PM Accounts Payable January 8, 2020 Vendor 000000 Through 999999 Invoice Entry Date 2019-12-19 to 2020-01-02 Paid Invoices Cheque Date 2019-12-19 to 2020-01-02
Vendor Invoice Number Invoice Entry Account Number Name Item Description Date Date Item Amount
01-0630-7307 000160 HYDRO ONE NETWORKS INC. (BUILD 47450852.12.17.19 2019-12-30 2019-12-30 SULL GARAGE @ ARENA 30.97
Account Total 249.59
01-0630-7308 001108 BANK OF MONTREAL M/C 9707.12.03.19 2019-12-30 2019-12-30 TSC 112.99
01-0630-7310 002161 MC DOUGALL ENERGY INC 4315639 2019-12-30 2019-12-30 1698.5L/FURN/HOLL 1,619.32 01-0630-7310 002161 MC DOUGALL ENERGY INC 4338790 2019-12-30 2019-12-30 859.1L/FURN/HOLL 846.22 01-0630-7310 001357 WAYNE BIRD FUELS 449098 2019-12-30 2019-12-30 846.9L/FURN/SULL 361.74 01-0630-7310 001357 WAYNE BIRD FUELS 450682 2019-12-30 2019-12-30 2020.4L/FURN/SULL 983.99 01-0630-7310 001357 WAYNE BIRD FUELS 450882 2019-12-30 2019-12-30 234.5L/FURN/SULL 114.21
Account Total 3,925.48
01-0630-7320 002026 LAND IMPROVEMENT CONTRACTORS OF ONTARIO01.02.20 2020-01-02 2020-01-02 2020 CONVENTION 163.85
01-0630-7369 000136 BELL CANADA 2313.12.19.19 2019-12-30 2019-12-30 HOLL RDS DEPOT 83.77 01-0630-7369 000136 BELL CANADA 3040.12.19.19 2019-12-30 2019-12-30 SULL RDS DEPOT 80.21
Account Total 163.98
Department Total 14,249.68
Roads - Street Lighting 01-0650-7307 000030 HYDRO ONE NETWORKS INC. (LIGHT 37785262.12.17.19 2019-12-30 2019-12-30 COFFEY DR STREET LIGHTS80 80.00 01-0650-7307 000030 HYDRO ONE NETWORKS INC. (LIGHT 51515078.12.18.19 2019-12-30 2019-12-30 STREET LIGHTS 73.99 01-0650-7307 000030 HYDRO ONE NETWORKS INC. (LIGHT 51515280.12.18.19 2019-12-30 2019-12-30 CHATS LIGHTS 1,059.48 01-0650-7307 000030 HYDRO ONE NETWORKS INC. (LIGHT 59171078.12.18.19 2019-12-30 2019-12-30 STREET LIGHTS 75.62
Account Total 1,289.09
01-0650-7326 001461 CLASSIC DISPLAYS 2019-1139 2019-12-30 2019-12-30 CHRISTMAS LIGHTS 4,503.05 01-0650-7326 000081 HATTEN HARDWARE 766813 2019-12-30 2019-12-30 CHRISTMAS LIGHTS 24.78
Account Total 4,527.83
Department Total 5,816.92
Page 7 2019.09.13 8.0 9759 Township of Chatsworth 2020-01-02 4:17PM Accounts Payable January 8, 2020 Vendor 000000 Through 999999 Invoice Entry Date 2019-12-19 to 2020-01-02 Paid Invoices Cheque Date 2019-12-19 to 2020-01-02
Vendor Invoice Number Invoice Entry Account Number Name Item Description Date Date Item Amount
Roads - Municipal Drains 01-0669-7371 001790 GM BLUEPLAN ENGINEERING LIMITED 103217 2019-12-30 2019-12-30 DRAINAGE SUPERINTENDENT-CHATS 7,154.82
Department Total 7,154.82
Roads - Equipment Overhead 01-0700-6500 001829 GREEN ENVOY CONSULTANTS INC 218649 2019-12-30 2019-12-30 FUEL JD BLOWER 23.00 01-0700-6500 001829 GREEN ENVOY CONSULTANTS INC 218783 2019-12-30 2019-12-30 FUEL JD BLOWER 14.00 01-0700-6500 001829 GREEN ENVOY CONSULTANTS INC 219392 2019-12-30 2019-12-30 FUEL JD BLOWER 10.05 01-0700-6500 001829 GREEN ENVOY CONSULTANTS INC 219705 2019-12-30 2019-12-30 FUEL JD BLOWER 11.00 01-0700-6500 001829 GREEN ENVOY CONSULTANTS INC 219714 2019-12-30 2019-12-30 FUEL JD BLOWER 38.00 01-0700-6500 001829 GREEN ENVOY CONSULTANTS INC 219804 2019-12-30 2019-12-30 FUEL JD BLOWER 16.00 01-0700-6500 001829 GREEN ENVOY CONSULTANTS INC 219972 2019-12-30 2019-12-30 FUEL JD BLOWER 11.00 01-0700-6500 002161 MC DOUGALL ENERGY INC 4312781 2019-12-30 2019-12-30 2971.9L/CL/SULL 3,491.58 01-0700-6500 002161 MC DOUGALL ENERGY INC 4315231 2019-12-30 2019-12-30 1313.0L/CL/HOLL 1,530.73 01-0700-6500 002161 MC DOUGALL ENERGY INC 4328074 2019-12-30 2019-12-30 1291.8L/CL/HOLL 1,535.21 01-0700-6500 002161 MC DOUGALL ENERGY INC 4330604 2019-12-30 2019-12-30 20000.6L/CL/SULL 2,377.55 01-0700-6500 002161 MC DOUGALL ENERGY INC 4341635 2019-12-30 2019-12-30 1160.2L/CL/SULL 1,384.05 01-0700-6500 002161 MC DOUGALL ENERGY INC 47338789 2019-12-30 2019-12-30 723.6L/CL/HOLL 866.47
Account Total 11,308.64
01-0700-6505 002161 MC DOUGALL ENERGY INC 4312782 2019-12-30 2019-12-30 2851.9L/DY/SULL 2,889.76 01-0700-6505 002161 MC DOUGALL ENERGY INC 4315229 2019-12-30 2019-12-30 2359.4L/DY/HOLL 2,369.38 01-0700-6505 002161 MC DOUGALL ENERGY INC 4327720 2019-12-30 2019-12-30 1129.0L/DY/SULL 1,159.30 01-0700-6505 002161 MC DOUGALL ENERGY INC 4328072 2019-12-30 2019-12-30 2039.8L/DY/HOLL 2,094.53 01-0700-6505 002161 MC DOUGALL ENERGY INC 4338788 2019-12-30 2019-12-30 1068.8L/DY/HOLL 1,107.13 01-0700-6505 002161 MC DOUGALL ENERGY INC 4341636 2019-12-30 2019-12-30 803.0L/DY/SULL 828.18
Page 8 2019.09.13 8.0 9759 Township of Chatsworth 2020-01-02 4:17PM Accounts Payable January 8, 2020 Vendor 000000 Through 999999 Invoice Entry Date 2019-12-19 to 2020-01-02 Paid Invoices Cheque Date 2019-12-19 to 2020-01-02
Vendor Invoice Number Invoice Entry Account Number Name Item Description Date Date Item Amount
Account Total 10,448.28
01-0700-7353 001357 WAYNE BIRD FUELS 454470 2019-12-30 2019-12-30 HYDRAULIC OIL 425.78 01-0700-7353 002227 BATTLEFIELD EQUIPMENT ONTARIO 56004606 2019-12-30 2019-12-30 RING 3.98 01-0700-7353 001357 WAYNE BIRD FUELS 565169 2019-12-30 2019-12-30 DURON & HYDRAULIC OIL 1,180.96 01-0700-7353 000750 ELMA STEEL & EQUIPMENT LTD W235129 2019-12-30 2019-12-30 PINS FOR PLOWS 187.37
Account Total 1,798.09
Department Total 23,555.01
Roads - 13-06 Western Star Tandem 01-0706-7353 000202 SCOTT'S INDUSTRIAL & FARM SUPP 0000348052 2019-12-30 2019-12-30 PARTS 39.71
Department Total 39.71
Roads - 14-08 Western Star (New 2013) 01-0708-7353 000347 VIKING CIVES LTD 2688516 2019-12-30 2019-12-30 BELT CROSS CONV ROLLER ASS'Y 230.78
Department Total 230.78
Roads - 16-10 INTERNATIONAL TDM 01-0710-7353 000202 SCOTT'S INDUSTRIAL & FARM SUPP 0000348052 2019-12-30 2019-12-30 PARTS 39.71 01-0710-7353 001624 UNI-SELECT CANADA STORES INC 1740-65371 2019-12-30 2019-12-30 PARTS 125.95
Account Total 165.66
Department Total 165.66
Roads - 05-13 Ford F550 01-0713-7353 001624 UNI-SELECT CANADA STORES INC 1740-62646 2019-12-30 2019-12-30 AIR FILTER 73.26
Department Total 73.26
Roads - 19-35 CAT Grader 01-0714-7353 001624 UNI-SELECT CANADA STORES INC 1740-65374 2019-12-30 2019-12-30 PARTS 33.64 01-0714-7353 002107 TREV'S WELDING SERVICES 2098 2019-12-30 2019-12-30 CYLINDER MOUNT 452.00 01-0714-7353 002329 BEARCOM CANADA CORP 4948631 2019-12-30 2019-12-30 RADIO INSTALL 338.36
Account Total 824.00
Department Total 824.00
Page 9 2019.09.13 8.0 9759 Township of Chatsworth 2020-01-02 4:17PM Accounts Payable January 8, 2020 Vendor 000000 Through 999999 Invoice Entry Date 2019-12-19 to 2020-01-02 Paid Invoices Cheque Date 2019-12-19 to 2020-01-02
Vendor Invoice Number Invoice Entry Account Number Name Item Description Date Date Item Amount
Roads - 07-15 CAT Grader 01-0715-7353 000021 IDEAL SUPPLY 879231 2019-12-30 2019-12-30 HEATER HOSE 61.00
Department Total 61.00
Roads - 16-16 Ford F250 01-0716-7353 000131 PENINSULA FORD LINCOLN SALES 225750 2019-12-30 2019-12-30 PARTS 20.32
Department Total 20.32
Roads - 11-17 John Deere Grader 01-0717-7353 001624 UNI-SELECT CANADA STORES INC 1740-63576 2019-12-30 2019-12-30 FOG LAMP BULB 20.13 01-0717-7353 001624 UNI-SELECT CANADA STORES INC 1740-65371 2019-12-30 2019-12-30 PARTS 54.68
Account Total 74.81
Department Total 74.81
Roads - 13-21 JD 770 Grader (new 2013) 01-0721-7353 002164 RUSTY MFG 5545 2019-12-30 2019-12-30 PARTS 45.32
Department Total 45.32
Roads - 19-18 JD Tractor 1025R 01-0726-7353 000013 HURON TRACTOR P72719 2019-12-30 2019-12-30 BOLTS 4.34 01-0726-7353 000013 HURON TRACTOR P72769 2019-12-30 2019-12-30 BOLTS 8.68
Account Total 13.02
Department Total 13.02
Roads - 09-32 Volvo Tandem 01-0732-7353 001624 UNI-SELECT CANADA STORES INC 1740-65355 2019-12-30 2019-12-30 BATTERY 164.23 01-0732-7353 001624 UNI-SELECT CANADA STORES INC 1740-65370 2019-12-30 2019-12-30 CABIN AIR -12.24 01-0732-7353 000347 VIKING CIVES LTD 2688516 2019-12-30 2019-12-30 BELT CROSS CONV ROLLER ASS'Y 230.78
Account Total 382.77
Department Total 382.77
Roads - 08-34 Cat Grader 01-0734-7353 001624 UNI-SELECT CANADA STORES INC 1740-65371 2019-12-30 2019-12-30 PARTS 92.22
Page 10 2019.09.13 8.0 9759 Township of Chatsworth 2020-01-02 4:17PM Accounts Payable January 8, 2020 Vendor 000000 Through 999999 Invoice Entry Date 2019-12-19 to 2020-01-02 Paid Invoices Cheque Date 2019-12-19 to 2020-01-02
Vendor Invoice Number Invoice Entry Account Number Name Item Description Date Date Item Amount
01-0734-7353 002003 KLAGES MATTHEW 1818 2019-12-30 2019-12-30 REPAIRS 457.65 01-0734-7353 002227 BATTLEFIELD EQUIPMENT ONTARIO 56004502 2019-12-30 2019-12-30 SENSOR 294.61 01-0734-7353 000447 DESBORO TIRE SALES INC 60109 2019-12-30 2019-12-30 FLAT REPAIR 107.35 01-0734-7353 001781 660341 ONTARIO INC - SPRINGMOUNT HEAVYI003509 SUPPLY 2019-12-30 2019-12-30 BREATHER TRANS 24.45
Account Total 976.28
Department Total 976.28
Waste Collection 01-0840-7370 001017 WASTE MANAGEMENT 0575535-0256-8 2019-12-30 2019-12-30 RECYCLING PICKUP -NOV 8,652.31 01-0840-7370 000458 BELL, LYLE C. 10.31.19 2019-12-30 2019-12-30 WASTE PICKUP-OCT 426.01 01-0840-7370 000458 BELL, LYLE C. 10.31.19 2019-12-30 2019-12-30 WASTE PICKUP-OCT 111.62 01-0840-7370 000458 BELL, LYLE C. 11.30.19 2019-12-30 2019-12-30 WASTE PICKUP-NOV 259.90 01-0840-7370 000458 BELL, LYLE C. 11.30.19 2019-12-30 2019-12-30 WASTE PICKUP-NOV 98.40
Account Total 9,548.24
Department Total 9,548.24
Waste Disposal - Sullivan Site 01-0850-7152 001347 AIG COMMERCIAL INSURANCE 12.31.19 2019-12-30 2019-12-30 Group Insurance -JAN 0.84 01-0850-7152 001830 GREAT WEST LIFE 12.31.19 2019-12-30 2019-12-30 GROUP INSURANCE-JAN 226.46
Account Total 227.30
01-0850-7349 000529 WILTON SANITATION INC P24099 2019-12-30 2019-12-30 PORTABLE RESTROOM RENTAL 209.05
01-0850-7371 001790 GM BLUEPLAN ENGINEERING LIMITED 103131 2019-12-30 2019-12-30 WASTE DISPOSAL SITE 2,580.41
Department Total 3,016.76
Recycling 01-0860-7370 001017 WASTE MANAGEMENT 0575535-0256-8 2019-12-30 2019-12-30 RECYCLING PICKUP -NOV 10,304.65 01-0860-7370 000458 BELL, LYLE C. 10.31.19 2019-12-30 2019-12-30 WASTE PICKUP-OCT 426.01 01-0860-7370 000458 BELL, LYLE C. 11.30.19 2019-12-30 2019-12-30 WASTE PICKUP-NOV 259.90
Page 11 2019.09.13 8.0 9759 Township of Chatsworth 2020-01-02 4:17PM Accounts Payable January 8, 2020 Vendor 000000 Through 999999 Invoice Entry Date 2019-12-19 to 2020-01-02 Paid Invoices Cheque Date 2019-12-19 to 2020-01-02
Vendor Invoice Number Invoice Entry Account Number Name Item Description Date Date Item Amount
Account Total 10,990.56
Department Total 10,990.56
Environment /Biodigester 01-0898-7902 001756 GB/CHATSWORTH JOINT BOARD BIODIGESTOR002228 2019-12-30 2019-12-30 Biodigester Operating Exp-NOV 5,000.00
Department Total 5,000.00
Cemeteries 01-1040-7152 001347 AIG COMMERCIAL INSURANCE 12.31.19 2019-12-30 2019-12-30 Group Insurance -JAN 0.16 01-1040-7152 001830 GREAT WEST LIFE 12.31.19 2019-12-30 2019-12-30 GROUP INSURANCE-JAN 50.73
Account Total 50.89
Department Total 50.89
Chatsworth Cemetery 01-1041-5446 001611 OWEN SOUND VAULT WORKS LTD 95030 2019-12-30 2019-12-30 CREM GRAVE OPEN& MARKING 310.75
01-1041-5447 001611 OWEN SOUND VAULT WORKS LTD 95030 2019-12-30 2019-12-30 CREM GRAVE OPEN& MARKING 84.75
Department Total 395.50
Parks/Cenotaphs 01-1610-7152 001347 AIG COMMERCIAL INSURANCE 12.31.19 2019-12-30 2019-12-30 Group Insurance -JAN 0.43 01-1610-7152 001830 GREAT WEST LIFE 12.31.19 2019-12-30 2019-12-30 GROUP INSURANCE-JAN 113.23
Account Total 113.66
01-1610-7349 000529 WILTON SANITATION INC P24138 2019-12-30 2019-12-30 PORTABLE RESTROOM RENTAL 226.00
01-1610-7370 000458 BELL, LYLE C. 10.31.19 2019-12-30 2019-12-30 WASTE PICKUP-OCT 678.41 01-1610-7370 000458 BELL, LYLE C. 10.31.19 2019-12-30 2019-12-30 WASTE PICKUP-OCT 174.58 01-1610-7370 000458 BELL, LYLE C. 11.30.19 2019-12-30 2019-12-30 WASTE PICKUP-NOV 391.21 01-1610-7370 000458 BELL, LYLE C. 11.30.19 2019-12-30 2019-12-30 WASTE PICKUP-NOV 147.60
Account Total 1,391.80
Department Total 1,731.46
Recreation Facilities
Page 12 2019.09.13 8.0 9759 Township of Chatsworth 2020-01-02 4:17PM Accounts Payable January 8, 2020 Vendor 000000 Through 999999 Invoice Entry Date 2019-12-19 to 2020-01-02 Paid Invoices Cheque Date 2019-12-19 to 2020-01-02
Vendor Invoice Number Invoice Entry Account Number Name Item Description Date Date Item Amount
01-1620-7152 001347 AIG COMMERCIAL INSURANCE 12.31.19 2019-12-30 2019-12-30 Group Insurance -JAN 0.42 01-1620-7152 001830 GREAT WEST LIFE 12.31.19 2019-12-30 2019-12-30 GROUP INSURANCE-JAN 113.23
Account Total 113.65
01-1620-7375 000922 GREY BRUCE HEALTH UNIT 2019-255 2020-01-02 2020-01-02 PLAY CONTRIB 2020 300.00
Department Total 413.65
Deboro Arena CC Operations 01-1626-7152 001347 AIG COMMERCIAL INSURANCE 12.31.19 2019-12-30 2019-12-30 Group Insurance -JAN 2.46 01-1626-7152 001830 GREAT WEST LIFE 12.31.19 2019-12-30 2019-12-30 GROUP INSURANCE-JAN 634.68
Account Total 637.14
01-1626-7305 001381 KORE MECHANICAL INC 2850 2019-12-30 2019-12-30 REPAIRS 1,457.37
01-1626-7307 000160 HYDRO ONE NETWORKS INC. (BUILD 82100565.12.13.19 2019-12-30 2019-12-30 DESBORO CC 51.38
01-1626-7310 000160 HYDRO ONE NETWORKS INC. (BUILD 16799586.12.23.19 2019-12-30 2019-12-30 DESBORO ARENA 4,140.38 01-1626-7310 000554 SPARLING'S PROPANE CO LTD 88725046912735 2019-12-30 2019-12-30 PROPANE 803.45 01-1626-7310 000554 SPARLING'S PROPANE CO LTD 88725046912736 2019-12-30 2019-12-30 PROPANE 687.29
Account Total 5,631.12
01-1626-7353 000554 SPARLING'S PROPANE CO LTD 55880112978114 2019-12-30 2019-12-30 CYLINDER EXCHANGE 65.36
01-1626-7369 000136 BELL CANADA 3202.12.19.19 2019-12-30 2019-12-30 DESBORO CC 112.58
Department Total 7,954.95
Keady CC Operations 01-1627-7152 001347 AIG COMMERCIAL INSURANCE 12.31.19 2019-12-30 2019-12-30 Group Insurance -JAN 2.40 01-1627-7152 001830 GREAT WEST LIFE 12.31.19 2019-12-30 2019-12-30 GROUP INSURANCE-JAN 955.20
Account Total 957.60
01-1627-7305 001589 HENDERSON IAN 12.31.19 2019-12-30 2019-12-30 EDGING MACHINE 9.00
Page 13 2019.09.13 8.0 9759 Township of Chatsworth 2020-01-02 4:17PM Accounts Payable January 8, 2020 Vendor 000000 Through 999999 Invoice Entry Date 2019-12-19 to 2020-01-02 Paid Invoices Cheque Date 2019-12-19 to 2020-01-02
Vendor Invoice Number Invoice Entry Account Number Name Item Description Date Date Item Amount
01-1627-7305 001478 TECHNICAL STANDARDS AND SAFETY AUTHORITY3415148 2019-12-30 2019-12-30 INSPECTION 448.61 01-1627-7305 000278 LOCKSMITH SERVICES 9304 2019-12-30 2019-12-30 SERVICE CALL KEADY 920.95
Account Total 1,378.56
01-1627-7307 000160 HYDRO ONE NETWORKS INC. (BUILD 18927324.12.23.19 2019-12-30 2019-12-30 KEADY ARENA 8,797.10
01-1627-7310 002161 MC DOUGALL ENERGY INC 4323858 2019-12-30 2019-12-30 639.0L/FURN/KEADY 805.61 01-1627-7310 001160 MAC DONNELL FUELS LTD 724639 2019-12-30 2019-12-30 RENTAL PROPANE TANK 56.44
Account Total 862.05
01-1627-7314 001589 HENDERSON IAN 12.31.19 2019-12-30 2019-12-30 BLEACH 13.42
01-1627-7353 001937 BARCLAY WHOLESALE 24554 2019-12-30 2019-12-30 BLADE SHARPENING 34.18 01-1627-7353 000554 SPARLING'S PROPANE CO LTD 88550253974581 2019-12-30 2019-12-30 CYLINDER EXCHANGE 161.50
Account Total 195.68
Department Total 12,204.41
Chatsworth CC Operations 01-1629-7501 000122 TOWNSHIP OF CHATSWORTH 12.31.19 2019-12-30 2019-12-30 BUDGETED TRANSFER FROM RESERVE 15,000.00
Department Total 15,000.00
Williamsford CC Water 01-1635-7338 001108 BANK OF MONTREAL M/C 1942.12.03.19 2019-12-30 2019-12-30 SGS-W 41.53
Department Total 41.53
Desboro Arena Water 01-1636-7338 001108 BANK OF MONTREAL M/C 1942.12.03.19 2019-12-30 2019-12-30 SGS-DA 41.53
Department Total 41.53
Keady CC Water 01-1637-7338 001108 BANK OF MONTREAL M/C 1942.12.03.19 2019-12-30 2019-12-30 SGS-K 41.52
Department Total 41.52
Planning/Zoning
Page 14 2019.09.13 8.0 9759 Township of Chatsworth 2020-01-02 4:17PM Accounts Payable January 8, 2020 Vendor 000000 Through 999999 Invoice Entry Date 2019-12-19 to 2020-01-02 Paid Invoices Cheque Date 2019-12-19 to 2020-01-02
Vendor Invoice Number Invoice Entry Account Number Name Item Description Date Date Item Amount
01-1810-7337 000009 COUNTY OF GREY IVC00000000020334 2019-12-30 2019-12-30 GIS SERVICES 6,750.00 01-1810-7337 000009 COUNTY OF GREY IVC00000000020346 2019-12-30 2019-12-30 GIS USER ACCESS 229.36
Account Total 6,979.36
Department Total 6,979.36
Economic Development 01-1820-7330 001108 BANK OF MONTREAL M/C 1942.12.03.19 2019-12-30 2019-12-30 SURVEY MONKEY 408.00
Department Total 408.00
Capital Roads Job 15-01 Con 2 South 01-5661-7371 001969 B.M.ROSS AND ASSOCIATES LTD 17653 2019-12-30 2019-12-30 SDRD 30 CAUSEWAY 25,552.81
Department Total 25,552.81
Capital Roads Job 15-07 01-5667-7371 001969 B.M.ROSS AND ASSOCIATES LTD 17654 2019-12-30 2019-12-30 CONC 8 39,573.74
Department Total 39,573.74
Walters Falls Water System 01-9830-7307 000160 HYDRO ONE NETWORKS INC. (BUILD 79777922.12.17.19 2019-12-30 2019-12-30 WF PUMP STN 666.38
01-9830-7369 000136 BELL CANADA 4626.12.19.19 2019-12-30 2019-12-30 WFW PUMP STN 99.76
Department Total 766.14
Chatsworth Water System 01-9835-7152 001347 AIG COMMERCIAL INSURANCE 12.31.19 2019-12-30 2019-12-30 Group Insurance -JAN 2.05 01-9835-7152 001830 GREAT WEST LIFE 12.31.19 2019-12-30 2019-12-30 GROUP INSURANCE-JAN 620.58
Account Total 622.63
01-9835-7305 001354 ONTARIO CLEAN WATER AGENCY INV000118693 2019-12-30 2019-12-30 DESICCANT PADS 594.04 01-9835-7305 001354 ONTARIO CLEAN WATER AGENCY INV000118964 2019-12-30 2019-12-30 FILTERS 374.24
Account Total 968.28
01-9835-7307 000160 HYDRO ONE NETWORKS INC. (BUILD 06797041.12.19.19 2019-12-30 2019-12-30 OLD PUMP HOUSE 105.43
Page 15 2019.09.13 8.0 9759 Township of Chatsworth 2020-01-02 4:17PM Accounts Payable January 8, 2020 Vendor 000000 Through 999999 Invoice Entry Date 2019-12-19 to 2020-01-02 Paid Invoices Cheque Date 2019-12-19 to 2020-01-02
Vendor Invoice Number Invoice Entry Account Number Name Item Description Date Date Item Amount
01-9835-7307 000160 HYDRO ONE NETWORKS INC. (BUILD 24765411.12.16.19 2019-12-30 2019-12-30 CW PUMP STN 708.00
Account Total 813.43
01-9835-7336 001354 ONTARIO CLEAN WATER AGENCY INV000118691 2019-12-30 2019-12-30 CAP AREAN & INSTAL FLUSHLINE 632.11 01-9835-7336 001354 ONTARIO CLEAN WATER AGENCY INV000118692 2019-12-30 2019-12-30 VALVE & SERVICE BOX 66.36 01-9835-7336 001354 ONTARIO CLEAN WATER AGENCY INV000118902 2019-12-30 2019-12-30 FIRE HYDRANT #5-REBUILD 3,149.36
Account Total 3,847.83
01-9835-7369 000136 BELL CANADA 2289.12.19.19 2019-12-30 2019-12-30 CW PUMP STN 160.42
Account Total 160.42
Department Total 6,412.59 Total Paid Invoices 90,145.43 Total Unpaid Invoices 348,187.41 Total Invoices 438,332.84
Page 16 2019.09.13 8.0 9759 Township of Chatsworth 2020-01-02 4:17PM Accounts Payable January 8, 2020 Vendor 000000 Through 999999 Invoice Entry Date 2019-12-19 to 2020-01-02 Paid Invoices Cheque Date 2019-12-19 to 2020-01-02
Vendor Invoice Number Invoice Entry Account Number Name Item Description Date Date Item Amount
Department Summary 01-0000 Asset Accounts 3,094.92 01-0010 Liability Accounts 58,102.76 01-0100 Fund/Equity Accounts 50,000.00 01-0200 Council 3,293.02 01-0300 Administration 10,236.33 01-0411 Chatsworth Fire Expenditures 8,690.97 01-0420 Policing 89,375.00 01-0450 Building/Septic Inspections 686.26 01-0455 By-Law Enforcement 1,175.20 01-0460 Dogs/Pound/Animal Control 3,643.18 01-0602 Roads - Bridges/Culverts 175.00 01-0603 Roads - Mow Rdsides/Weeds/Fence Bonus 7,119.00 01-0616 Roads - Signs 264.23 01-0620 Roads - Winter Control 1,101.42 01-0628 Roads - Connecting Link 1,568.55 01-0630 Roads - Overhead 14,249.68 01-0650 Roads - Street Lighting 5,816.92 01-0669 Roads - Municipal Drains 7,154.82 01-0700 Roads - Equipment Overhead 23,555.01 01-0706 Roads - 13-06 Western Star Tandem 39.71 01-0708 Roads - 14-08 Western Star (New 2013) 230.78 01-0710 Roads - 16-10 INTERNATIONAL TDM 165.66 01-0713 Roads - 05-13 Ford F550 73.26 01-0714 Roads - 19-35 CAT Grader 824.00 01-0715 Roads - 07-15 CAT Grader 61.00 01-0716 Roads - 16-16 Ford F250 20.32 01-0717 Roads - 11-17 John Deere Grader 74.81 01-0721 Roads - 13-21 JD 770 Grader (new 2013) 45.32 01-0726 Roads - 19-18 JD Tractor 1025R 13.02 01-0732 Roads - 09-32 Volvo Tandem 382.77 01-0734 Roads - 08-34 Cat Grader 976.28 01-0840 Waste Collection 9,548.24 01-0850 Waste Disposal - Sullivan Site 3,016.76 01-0860 Recycling 10,990.56 01-0898 Environment /Biodigester 5,000.00 01-1040 Cemeteries 50.89 01-1041 Chatsworth Cemetery 395.50 01-1610 Parks/Cenotaphs 1,731.46 01-1620 Recreation Facilities 413.65 01-1626 Deboro Arena CC Operations 7,954.95 01-1627 Keady CC Operations 12,204.41 01-1629 Chatsworth CC Operations 15,000.00
Page 17 2019.09.13 8.0 9759 Township of Chatsworth 2020-01-02 4:17PM Accounts Payable January 8, 2020 Vendor 000000 Through 999999 Invoice Entry Date 2019-12-19 to 2020-01-02 Paid Invoices Cheque Date 2019-12-19 to 2020-01-02
Vendor Invoice Number Invoice Entry Account Number Name Item Description Date Date Item Amount
01-1635 Williamsford CC Water 41.53 01-1636 Desboro Arena Water 41.53 01-1637 Keady CC Water 41.52 01-1810 Planning/Zoning 6,979.36 01-1820 Economic Development 408.00 01-5661 Capital Roads Job 15-01 Con 2 South 25,552.81 01-5667 Capital Roads Job 15-07 39,573.74 01-9830 Walters Falls Water System 766.14 01-9835 Chatsworth Water System 6,412.59 Report Total 438,332.84
Page 18
Township of Chatsworth Monthly Performance Report November 2019
Compliance and Monitoring Chatsworth Drinking Water System There were no environmental incidents in November, and the Chatsworth Drinking Water System (DWS) operated in compliance with regulatory requirements set out in the Municipal Drinking Water License No. 241-102 and Drinking Water Works Permit No. 241-202. There were no limit exceedances during the month. All samples were collected in accordance with O.Reg 170/03 requirements and there were no unusual events to report during the month. Walter’s Falls Drinking Water System There were no environmental incidents in November, and the Walter’s Falls Drinking Water System (DWS) operated in compliance with regulatory requirements set out in the Municipal Drinking Water License No. 241-101 and Drinking Water Works Permit No. 241-201. There were no limit exceedances during the month. All samples were collected in accordance with O.Reg 170/03 requirements and there were no unusual events to report during the month.
Process Operation Chatsworth Drinking Water System During the month of November, the Chatsworth DWS operated for 30 days without any interruptions with a maximum daily flow taking of 221.5m3 from Well #1 and 2.9m3 from Well #2. All scheduled routine maintenance was completed for the month. Unscheduled Maintenance 11: New service line inspection performed on Side Road #1. Call-Ins There were no call-ins during the month of November.
Township of Chatsworth, November 2019 Page 1
Walter’s Falls Drinking Water System During the month of November, the Walter’s Falls Water System operated for 30 days without any interruptions with a maximum daily flow taking of 51.3m3 from Well #1 and 3.1 m3 from Well #2. All scheduled routine maintenance was completed for the month. Unscheduled Maintenance 29: Installed all new lamps in UV system #2. Call-Ins There were no call-ins during the month of November.
Security There were no security issues for the month of November.
SOPs A current “Facility Emergency Plan” binder is located at both facilities.
Health and Safety Programs The following topics were reviewed with operations staff: Review OCWA Winter Driving Guidance DWQMS Element 12-Communications
Public Inquiries and Related Issues Chatsworth Drinking Water System 08: Homeowner called the Township to inform that water was flowing from a sampling station onto his front lawn. Operators shut down flow.
Walter’s Falls Drinking Water System There were no community complaints/public inquiries reported to OCWA staff during the month of November.
Township of Chatsworth, November 2019 Page 2 Grey Sauble Conservation Risk Management Office Contact: Carl Seider [email protected] 519-470-3000 ext. 201
RISK MANAGEMENT SERVICES - STATUS REPORT
REPORT DATE REPORTING PERIOD MUNICIPALITY December 4, 2019 2019 Township of Chatsworth
STATUS SUMMARY
This project began with initial mail out of letters to 35 property owners as per addresses provided by the Township. The letters contained a request for property owners to contact the Risk Management Office to discuss potential threats. As landowners contacted the office their properties were reviewed for threats assigned based on the source protection plan. For more complex properties or where information was lacking, site visits were scheduled to allow for a more detailed evaluation of the property. The negotiation of Risk Management Plans began in 2017. The landowners who had confirmed threats on their properties were contacted and through site visits and meetings, plans were developed in cooperation with the landowners to address the identified threats. Risk Management Plans completed in this reporting year will be re-evaluated five years from their implementation date. Many properties also require annual reporting requirements and will be inspected prior to their renewal dates to ensure ongoing compliance with the agreed upon plans.
KEY MILESTONES
The following key milestones were addressed in 2019: Continued maintenance and creation of records in the Property Tracking System. On-going review and assistance with Official Plan and Zoning By-Law amendments for municipalities within the Source Protection Area. Risk Management Official annual reporting requirements under S.65 (Annual reporting completed by the appointed Risk Management Official for each municipality and submitted to the respective Source Protection Authority, which is separate from municipal monitoring policy reporting requirements). Completion of 2019 annual reports to municipalities on Risk Management Services provided.
PROJECT OVERVIEW
TASK STATISTIC NOTES Threat status confirmed 35/35 All threats identified in the plan have undergone threat verification Risk Management Plans 7 2-3 Plans will be negotiated per year required Risk Management Plans 7 All plans scheduled to be reviewed in 2020 completed
Table 1: Risk Management Plans (RMP) agreed to or established Assessment Roll Number Vulnerable Area and Score Activity to which the RMP applies
CONCLUSIONS/RECOMMENDATIONS
Overall the majority of landowners were willing to participate in threats verification and any initial reservations with the program were addressed following discussions with staff.
Site visits went very well with property owners and were a good opportunity to educate them on the program as well as to develop a relationship going forward in the event that they need to develop Risk Management Plans.
4 Risk Management Plans were reviewed in 2019 with updated records of agricultural activities. A review of properties for possible changes in land use activities will be conducted in 2020.
Page 2 COMMUNITY SAFETY AND WELL-BEING PLANNING: The Municipalities of Bruce and Grey
MINUTES
COMMITTEE MEETING: Community Safety & Well-Being Planning, ADVISORY COMMITTEE DATE: November 29, 2019 TIME: 10:30 am to 2:00 pm LOCATION: Walkerton Clean Water Centre – 20 Ontario Road, Walkerton, ON N0G 2V0 CHAIR: Christine McDonald (Human Services, Bruce County & Steering Committee Member), and Krista Miller (South Bruce OPP & Steering Committee Member) FACILITATOR: Sarah Cowley, Coordinator ATTENDEES: Children/Youth Bruce Grey Child & Family Services Phyllis Lovell Children/Youth Keystone Child, Youth & Family Services Jennifer Sells Children/Youth Saugeen Valley Children’s Safety Village Marilyn Rosner Community/Social Services Bruce County Christine MacDonald Four County Labour Market Planning Community/Social Services Board Gemma Mendez-Smith Community/Social Services Grey Bruce Community Legal Clinic Seana Moorhead Community/Social Services Grey County Barb Fedy Community/Social Services United Way Bruce Grey Francesca Dobbyn Community/Social Services Victim Services Bruce Grey Perth Anne Elliott Bruce Grey Catholic District School Education Board Mike Bethune Canadian Mental Health Association Health/Mental Health Grey Bruce Clark MacFarlane Health/Mental Health Grey Bruce Health Unit Lynda Bumstead Stephen Musehl Stephanie Dudgeon Health/Mental Health Grey Bruce Integrated Health Coalition (Delegate) Municipality/ Town/ City/ County City of Owen Sound Pam Coulter Municipality/ Town/ City/ Christine Fraser- County Municipality of Arran-Elderslie McDonald Municipality/ Town/ City/ County Municipality of Brockton Fiona Hamilton Municipality/ Town/ City/ County Municipality of Grey Highlands Raylene Martell Municipality/ Town/ City/ Matt Smith County Municipality of Meaford Hanna McColloch Municipality/ Town/ City/ Municipality of Northern Bruce County Peninsula Cathy Addison Municipality/ Town/ City/ County Municipality of Southgate Dave Milliner Municipality/ Town/ City/ County Municipality of West Grey Laura Johnston CSWBP Advisory Committee Meeting Minutes – November 29, 2019 Page 2 of 10
Municipality/ Town/ City/ County Town of Hanover Brian Tocheri Municipality/ Town/ City/ County Town of Saugeen Shores Linda White Municipality/ Town/ City/ County Town of the Blue Mountains Shawn Everitt Municipality/ Town/ City/ County Township of Chatsworth Carolyn Marx Municipality/ Town/ City/ County Township of Georgian Bluffs Brittany Drury Municipality/ Town/ City/ County Township of Huron-Kinloss Emily Dance Bruce Peninsula Safe Communities Other Committee Terry Bell Other Council on Aging Wally Halliday Other Grey Bruce Youth Engagement Network Jason Weppler Other Violence Prevention Grey Bruce Jon Farmer Police Services Board Grey Highlands Police Services Board Lynn Silverton Police Services Board Owen Sound Police Services Board Marion Koepke Police Services Grey Bruce OPP Martin Murray Police Services Owen Sound Police Service Craig Ambrose Police Services Saugeen Shores Police Services Mike Bellai Krista Miller Police Services South Bruce OPP Keegan Wilcox (Delegate) Police Services West Grey Police Services Robert Martin Coordinator Sarah C Consulting Sarah Cowley
ITEM 1. Welcome and Introductions, Land Acknowledgement • Lynda Bumstead (Grey Bruce Health Unit & Steering Committee Member) • Christine MacDonald (Bruce County Human services & Steering Committee Member) • Krista Miller (South Bruce OPP & Steering Committee Member) • Sarah Cowley (Coordinator)
• Christine MacDonald and Krista Miller were identified as Co-Chairs, and they welcomed everyone to the meeting. • Lynda Bumstead cited Land Acknowledgements, identifying it as being from Healthy Communities Partnership. • Christine invited Advisory Committee members to introduce themselves and how they engage with their staff/clients/residents/stakeholders: Name Organization Communication and Engagement Tools Francesca Dobbyn United Way of Bruce Grey Surveys, sit at planning tables, social media, regular media, conversation, listen Gemma Mendez- Four County Labour Surveys, share out, focus groups to collect information Smith Market Board Steve Musehl Grey Bruce Integrated Regular meetings, social media, in person Health Coalition, Alzheimer’s Society CSWBP Advisory Committee Meeting Minutes – November 29, 2019 Page 3 of 10
Stephanie Grey Bruce Integrated Engage in similar manner that have been identified Dudgeon Health Coalition, Brockton and Area Family Health Team (delegate) Marilyn Rosner Saugeen Valley Children’s Engage stakeholders as all are volunteers, no employees Safety Village Linda White Saugeen Shores Social media, open houses, public meetings, face to face engagement at counter Cathy Addison Northern Bruce Peninsula Committees, front counter, listen Fiona Hamilton Brockton Committees, front counter, listen Christine Fraser- Elderslie Committees, front counter, listen McDonald Carolyn Marx Chatsworth Committees, front counter, listen Brittany Drury Georgian Bluffs All same engagement as other clerks and take in written documents, reflecting senior population Matt Smith Meaford Work with local community at grass roots Hannah Meaford Work with local community at grass roots McCulloch Phyllis Lovell Bruce Grey Child and Surveys, strat plans, focus groups, digging into families at Family Services community level and sometimes go to experts for population data for future needs Clark McFarlane CMHA Grey Bruce Committees, co-creation process, utilize experience- based design, social media Wally Halliday Council on Aging Promoting age friendly communities through engagement and working at grass roots Jon Farmer Violence Prevention Grey In person, virtually, research Bruce Emily Dance Huron Kinlos Public meetings, social media Mike Bellai Saugeen Shores Police Face to face, surveys, meetings, social media, twitter, Facebook Craig Ambrose Owen Sound Police Person to person, groups, social media Robert Martin West Grey Police Staff meetings, social media, rely on paper for seniors Anne Elliott Victims Services Strat planning, surveys, social media, needs assessments Marion Koepke Owen Sound Police Listen to what ppl say Services Board Pam Coulter Owen Sound Engage public, have committees with Councilors and public for feedback and open for input Dave Milliner Township of Southgate Email, public meetings are a challenge. Community engagement software is successful Brian Tocheri Town of Hanover Use of advisory commitees Raylene Martell Grey Highlands Try to make sure committees/advisory committees have representation, standing bi-weekly half page ad in newspaper Lynn Silverton Grey Highlands Police As above Services Board Jason Weppler Gryey Bruce Youth Engage youth, work with schools CSWBP Advisory Committee Meeting Minutes – November 29, 2019 Page 4 of 10
Engagement Network Keegan Wilcox South Bruce OPP Work with community partners Martin Murray Grey Bruce OPP Social media, community partners, business planning Terry Bell South Bruce Peninsula Uses Parachute Canada re community safety initiatives, Safe Communities collaborate with agencies/emergency Committee responders/ministries/public safety. Provide reports to police and Council Laura Johnston West Grey Use tax bill inserts, launching social media, providing a monthly magazine update Jennifer Sells Keystone Surveys, focus groups, sub committees, family engagement process, youth engagement. “Nothing about us without us” approach Barb Fedy Grey County Social As others but in addition connect by text for clients Services Director Lynda Bumstead Grey Bruce Health Unit All staff forums, social media, strong epidemiologist, support to all within community to provide data at a population health level and a lower tier where possible Shawn Everitt Town of the Blue 50% of residents are non permanent so a challenge for Mountains engagement. Trying additional tools Krista Miller South Bruce OPP 9000 employees in OPP provincially. Use Intranet and surveys, face to face communication, traditional and social media, representation on committees and police services boards Christine Bruce County Human Employee and client discussion, surveys, face to face MacDonald Services Director engagement
• As Facilitator, Sarah advised that the communications strategies identified by members will all be utilized in the new year during the Engagement phase of the project. 2. Action Items from Past Meeting • Sarah Cowley (Coordinator)
• Action items from the previous meeting were reviewed.
3. Steering Committee Draft Terms of Reference • Sarah Cowley (Coordinator)
• Pam Coulter suggested to add to the ToR: i. reference to legislation for the ‘why’, and ii. quorum reference.
• Jennifer Sells suggested the need for a First Nation engagement strategy. Lynda Bumstead provided background information to identify that communication is in place, and our shared goal is to support their planning process(es), as they are able to complete CSWBP in a separate/distinct way from municipal mandates. CSWBP Advisory Committee Meeting Minutes – November 29, 2019 Page 5 of 10
4. Advisory Committee Membership and Participation • Sarah Cowley (Coordinator) • Brian Tocheri asked what the difference is with ‘delegate’. Christine MacDonald responded re. being delegated authority to represent the organization/ municipality/ Board/ etc.; Sarah Cowley explained further that all Advisory Committee members may identify a delegate to attend meetings if they are unable to, in order to ensure full participation from organizations/committees. • Suggestions were made by members to add to the Advisory Committee: o Giiwe o Children’s Alliance o Hanley Institute (youth organization from Flesherton) o M’Wikwedong Friendship Centre; Lynda Bumstead advised there is engagement with the developing Indigenous Health Council. o Mennonite representation; Phyllis Lovell offered that she is able to facilitate this contact o Community Living organizations for representation (5 different organizations in Grey and Bruce) 5. Advisory Committee Terms of Reference & Required Approvals • Lynda Bumstead (Grey Bruce Health Unit & Steering Committee Member) • Sarah Cowley (Coordinator)
• Lynda Bumstead facilitated an exercise for Advisory Committee members related to levels of engagement for organizations/commmittees, and information was gathered for collation and review; this will inform whether members are considered voting or non-voting. • Pam Coulter expressed some concern regarding the language of “owning” in the Roles and Responsibilities; Christine MacDonald facilitated discussion regarding the language needed to reflect collaboration and participation, and recommended that the Steering Committee will revise this language; there was agreement from the AC members present regarding this approach. • Marion Koepke recommended adding legislation in the background to TOR for Advisory Committee. • Raylene Martell recommended reviewing the Draft Agreement from the Clerk subcommittee for an overview to follow language and concepts of the Advisory Committee TOR.
Draft Agreement:
• Fiona Hamilton presented the draft Agreement, advising when it is finalized it will go back to Municipal Councils. • There was discussion regarding bylaws and concern about whether/how the current Advisory Committee will continue beyond October 2020. o Suggestion: do it in 2 phases, first for development prior to launch at end of 2020 and post launch, Jan 1, 2021 for the implementation and monitoring phase. • It was confirmed that Municipalities are legislated/required to develop and CSWBP Advisory Committee Meeting Minutes – November 29, 2019 Page 6 of 10
implement their plan; organizations support this work and the action teams that will be required to address the priority risks. • Question from Dave Milliner asking if we envision coming back to Advisory Committee to review the bylaw; there will need to be discussion regarding evolution of the Advisory Committee as the project moves from development into implementation (from 2020 onward). • Question from Shawn Everett regarding the “contributions” noted in section 2) re. Grey County’s contribution; this needs to be reviewed for edits and also the by-law revision/review needs a date assigned. o Christine MacDonald advised the respective contributions from Grey ($55,000) and Bruce (all 8 lower tiers paid $5000 plus Bruce County paid $10,000). Grey County is holding the funds for the project and it is uncertain at this time what future funding will be needed for sustainability. A sustainability plan will be developed and proposed as the CSWBP is developed. • Concern was expressed by Lynn Silverton re. the Police Services Act being under review at this time. o Fiona Hamilton advised that there would be compliance with legislation as it is now, knowing there could be changes on the horizon. o Krista Miller noted that the CSWB process started with the previous government (2009), so it is not likely that it will change significantly in the near future. • Christine MacDonald advised that the joint initiative is a unique approach. She referenced other supports and resources available to us, including the developing Ontario Municipal Social Services (OMSSA) CSWBP Working Group (for coordinators across the province); Sarah Cowley will be participating in this Working Group. • Marion Koepke asked whether Municipality of Meaford might join the larger/shared process as time progresses. o Matt Smith reported this is not likely, as Meaford is far enough down the road in their own planning to be stand-alone. • It was asked how soon could this agreement be implemented? o Raylene Martell stated she is taking report to council ASAP. o Fiona Hamilton committed to updating the changes and sending it to the Steering Committee ASAP for review/revision and then distribution to the Advisory Committee. • Dave Milliner asked about the life cycle of agreement, and who owns it? o Fiona Hamilton reported she sees the benefit of letting agreement stay in place so that there is no need to terminate, but it would be ideal to include a Review Date. • Lynda Bumstead expressed appreciation for the work of the Municipal Clerks and Fiona’s leadership in the development of the agreement. • Gemma Mendez-Smith asked about identifying organizations in the by-law agreement, as the list needs to be inclusive. o Agreement will reference Core Members; this list will be revised in collaboration with the Steering Committee. • Sarah reviewed the Advisory ToR and reported the legislation for the CSWB from the agreement would be added to the background in the ToR. CSWBP Advisory Committee Meeting Minutes – November 29, 2019 Page 7 of 10
• CSWBP Governance Structure/ Framework needs to be sent out to Advisory Committee as it is in the presentation but was not shared in the package. • Christine MacDonald asked if there were any concerns about the Agreement or the Terms of References that were presented as need to go to Council. These will be amended with comments from today’s session and others to forward their written comments for suggestions to be included as well. 6 . Work Plan Review & Discussion of Local Data • Sarah Cowley (Coordinator)
• The Work Plan was reviewed, including: Communications and Assets; Risk and Performance; Risk Management; and the Final Report.
Data Review • Lynda provided overview of BG DISC (Bruce Grey Data Information Sharing Collaborative) as it relates to data and information sharing; see the website here BGDISC website • Attendees participated in a data mapping exercise by sharing details regarding the data/reports that they would be able to share and who the lead contact would be for their data/reports. The goal is to leverage data that has been collected through other initiatives and to leverage the data that is currently being collected in the various sectors.
7.0 Networking and Lunch
8.0 Communications Plan • Sarah Cowley (Coordinator)
• Sarah Cowley led discussion of the survey and noted that it will be shared out to 211 for deeper reach (1800 agencies and their employees) • Discussion for website creation: o Would like a calendar of events o Survey link to be included o Link/hyperlinks to agencies if possible o Social media/facebook sites to be included o Brad Fritz from Grey County IT will act as website developer; understands the content and functionality needs and initial goals from the presentation. • Discussion occurred re. the longevity of the website and the fact that the plan will be developed by the end of 2020; Pam Coulter recommended that the website be up and running in time to start the public engagement (January 2020). • Sarah Cowley explained that there would be two components to the website: public- facing; and working group/advisory committee page for sharing of meeting documents. • Gemma Mendez-Smith advised that the URL www.CSWBP.ca is available for use. • Francesca Dobbyn also suggested that a conversation should be had with Pam Hillier at 211, as she might be able to support a collective website. CSWBP Advisory Committee Meeting Minutes – November 29, 2019 Page 8 of 10
9.0 Engagement Plan • Sarah Cowley (Coordinator)
• There will be 2 sessions per municipality (32 total, Coordinator-facilitated), with Public Health Promotors helping with sessions; there is a need for other partners in the municipalities to be at the tables for local reflection. • Sarah will connect with each Municipal representative to plan the municipal sessions, which will run January to May, 2020. • Support was expressed for larger/regional sessions for Grey County and Bruce County or North and South in the Counties (2 additional Coordinator-facilitated sessions). • Senior populations are a concern for engagement; this will be highlighted during municipal engagement. • A Self-Facilitation Toolkit will be developed to allow Advisory Committee members to dive deeper into risks with their own agencies and/or client/stakeholder engagement groups. • Sarah affirmed the survey will identify the permanent full-time residents as well as part-time/seasonal residents, and there was consensus to commit to get to the niche populations in community. 10.0 Engagement Survey • Sarah Cowley (Coordinator)
• Risks from Booklet 3 will be added to survey (highlighted in question 31 of the draft survey). • Survey categories from ppt slide will be included, although the survey is under review in relation to the Canadian Index of Well-Being results for Grey Bruce (with Alanna Leffley, GBHU epidemiologist). • Comments were encouraged and can be forwarded to Sarah; these will be reviewed with Alanna Leffley. • Survey consent is being reviewed collaboratively with Public Health Ontario so that the data can be used broadly/widely. • Discussion occurred regarding the age categories; various ideas were explored, and will be taken into consideration as the survey is revised. • Shawn Everritt asked if the Municipalities can be further broken down to include small towns/communities, to allow for further exploration of risks by geography; this will be explored with Alanna Leffley, in relation to the validity for data analysis. • It was highlighted that a “Homeless” category needs to be included. • Brad Fritz suggested using postal codes for areas of settlement like was done with Canadian Index of Well-Being work last year, however it was identified that some postal codes cover several municipalities. • Sarah Cowley will connect with Municipal reps for their suggested breakouts of settlement areas. • There was discussion regarding hard copy survey distribution and data entry; there was agreement that this will be necessary. o Raylene Martell identified that Municipalities have an obligation to assist with data entry, as they are responsible for ensuring the CSWBP occurs. CSWBP Advisory Committee Meeting Minutes – November 29, 2019 Page 9 of 10
• Christine MacDonald also suggested using the library system for residents to complete the survey (i.e. having a poster by each library computer across Bruce and Grey). • Francesca Dobbyn advised of translation services available to translate the survey to improve response rates from minority populations. 11.0 Next Steps • Sarah Cowley (Coordinator)
• Next steps were discussed (see presentation).
Questions? Concerns?
Should you have any questions throughout the course of this project, please don’t hesitate to contact any of the Steering Committee members:
• Lynda Bumstead [email protected] • Anne Elliot [email protected] • Barb Fedy [email protected] • Christine MacDonald [email protected] • Krista Miller [email protected]
Next Meeting: Friday, April 3, 2020 - 10:30 am to 2:00 pm Grey Bruce Health Unit, Classrooms 125 & 126 101 17th Street East, Owen Sound, ON N4K 0A5
ACTION TRACKING:
Date MRP Action Status Initiated To connect with County Reps to plan 2 regional Coordinator Pending 29-Nov-2019 engagement sessions To connect with Municipal Reps regarding a plan for hard Coordinator Pending 29-Nov-2019 copy survey distribution/collection/data entry To connect with Francesca Dobbyn/Pam Hillier regarding Coordinator translation services for Engagement Survey and Self- Pending 29-Nov-2019 Facilitation Toolkit The Steering Committee will develop a draft Coordinator/ communication plan for informing various stakeholders Steering Committee In Progress 27-Sep-2019 during the planning process. Coordinator/ Coordinator and Steering Committee will review and Steering Committee present an option for information access. In Progress 27-Sep-2019 To connect with Municipal Reps to plan 2 community Coordinator In Progress 29-Nov-2019 engagement sessions per municipality To connect with Municipal Reps regarding community Coordinator In Progress 29-Nov-2019 names to be included in Engagement Survey CSWBP Advisory Committee Meeting Minutes – November 29, 2019 Page 10 of 10
To revise survey based on AC feedback/discussion, in Coordinator collaboration with the GBHU Epidemiologist (Alanna In Progress 29-Nov-2019 Leffley) Coordinator/ Indigenous engagement strategy to be added to the In Progress 29-Nov-2019 Steering Committee Engagement Plan Coordinator/ To translate level of engagement into voting status of AC In Progress 29-Nov-2019 Steering Committee Coordinator/ To proceed with website development for CSWBP In Progress 29-Nov-2019 Steering Committee The Steering Committee will organize a meeting with Municipal Representatives prior to the next Advisory Steering Committee Committee meeting in order to determine the logistics of Complete 27-Sep-2019 decision-making/ communication. The Steering Committee will investigate whether the Steering Committee legislation states that the Advisory Committee must be Complete 27-Sep-2019 appointed by Council (be a Committee of Council). Bruce and Grey CSWBP Governance Framework to be Coordinator sent to AC members (was not included in hard copy Complete 29-Nov-2019 package) Data exercise/feedback to be summarized and shared Coordinator Complete 29-Nov-2019 with AC members (to be included in minutes) Revisions to be made to the Steering Committee and Coordinator/ Advisory Committee Terms of Reference (specifically, Steering Committee Complete 29-Nov-2019 legislative background to be added) Coordinator/ To revise AC TOR with respect to the language of Complete 29-Nov-2019 Steering Committee "owning" Fiona Hamilton/ Revisions to be made to the Agreement based on AC Complete 29-Nov-2019 Steering Committee feedback/discussion (see meeting minutes) To consider groups proposed for membership on the Steering Committee Complete 29-Nov-2019 Advisory Committee
Township of Southgate Phone: 519-923-2110 Administration Office Toll Free: 1-888-560-6607 185667 Grey County Road 9, RR 1 Fax: 519-923-9262 Dundalk, ON N0C 1B0 Web: www.southgate.ca
December 6, 2019
Roger Cook, Manager Saugeen Mobility and Regional Transit 603 Bruce Line 19 Walkerton, Ontario N0G 2V0
Sent via email: [email protected]
Dear Mr. Cook:
Re: Township of Southgate partnership with SMART ______Please be advised that at the December 4, 2019 Regular Meeting of Council, the following resolution was passed: Whereas the Township of Southgate is a member of Saugeen Mobility and Regional Transit (SMART) and is represented by a board of directors representing the member municipalities; and Whereas each board of directors determines the policies, priorities and budget for SMART; and Whereas each member municipality financially supports the SMART organization and the service provided to each of our communities; and Whereas the costs to deliver the service continues to rise impacting our municipal burden on taxpayers, Now therefore be it resolved that Council direct staff to provide notice with a copy of this motion of our intentions to withdraw from the SMART partnership as a member; and That Council recommend to other SMART member municipalities that we cooperatively explore amalgamation of service with Grey and Bruce Counties to deliver the SMART service to reduce transit duplication, develop transit efficiencies through one service delivery model and specifically to reduce our present back-haul time and costs without customers on-board; and That Council direct staff to send this motion to all SMART member municipalities, as well as Bruce and Grey County Council's for their consideration. Carried. No. 2019-794 1 | Page
If you have any questions, please contact our office at (519) 923-2110.
Sincerely, Original Signed By Lindsey Green, Deputy Clerk Township of Southgate
cc: County of Bruce County of Grey Municipality of Arran-Elderslie Municipality of Brockton Town of Hanover Township of Huron-Kinloss Township of Chatsworth Municipality of Kincardine Town of Saugeen Shores Municipality of West Grey
2 | Page
TOWNSHIP OF CHATSWORTH DEPUTY CLERK REPORT 2020-01
To: Mayor Mackey and Members of Council From: Carolyn Vlielander-Marx, Deputy Clerk Re: Joint Community Safety and Well Being Plan Date: January 8, 2020
Recommendation: That Deputy Clerk Report DC2020-01 dated January 8, 2019 regarding a Joint Community Safety and Well Being Plan be hereby received; and Further that Committee of the Whole recommend that Council approves entering into an Agreement with the County of Bruce, County of Grey and participating lower tier municipalities for a Joint Community Safety and Well Being Plan; and Further that Committee of the Whole recommend Council authorize the appointment of Deputy Clerk, Carolyn Vlielander-Marx and/or CAO Clerk, Patty Sinnamon and Chatsworth Police Services Board Member, Terry McKay to the Joint Community Safety & Well-Being Planning Advisory Committee; and Further that Committee of the Whole direct staff to prepare the necessary by-law.
Background: The Police Services Act R.S.O. 1990 requires municipalities to prepare and adopt a Community Safety and Well Being Plan (CSWBP). The CSWBP can be completed either individually or jointly with other Municipalities. The Act also requires Council to appoint an Advisory Committee with required categories of members.
The Township has been involved in meetings over the past months looking at a collaborative approach to developing and implementing a CSWBP using existing relationships with partnering organizations and effectively sharing resources.
The Chatsworth Police Services Board, at their December 9, 2019 meeting, appointed Terry McKay to represent the Township of Chatsworth Police Services Board on the Community Safety and Well Being Plan Advisory Committee.
Attachments: Draft Community Safety and Well Being Plan By-law and Agreement
Respectfully submitted, Reviewed by,
Carolyn Vlielander-Marx, Dipl.M.A. Patty Sinnamon, Dipl.M.M. Deputy Clerk/Water Coordinator CAO Clerk
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THE CORPORATION OF THE TOWNSHIP OF CHATSWORTH By-Law Number 2020-xx
Being a by-law to Authorize an Agreement for the development and implementation of a Joint Community Safety and Well Being Plan
Whereas Section 143(1) and (2) of the Police Services Act, R.S.O. 1990, c. 3, Sched. 1, as amended (the “Act”) requires all applicable municipalities to prepare and adopt a community safety and well-being plan, that may be prepared individually or jointly in consultation with other municipal councils (the “Plan”);and
Whereas Section 145(2) and (3) of the Act requires that municipal councils appoint an advisory committee and stipulates required categories for members; and
Whereas the Parties to this Agreement are committed to a collaborative approach to developing and implementing the Plan to make use of existing relationships with partnering organizations and to effectively sharing resources;
NOW THEREFORE the Council of the Corporation of the Township of Chatsworth hereby enacts as follows: 1 The Council of the Corporation of the Township of Chatsworth hereby authorizes the Mayor and Clerk to sign the Agreement in substantially the same form as attached hereto, for the development and implementation of a Joint Community Safety and Well Being Plan within Grey and Bruce Counties.
2. That Deputy Clerk, Carolyn Vlielander-Marx and/or CAO Clerk, Patty Sinnamon be appointed as the Township of Chatsworth representative to the Joint Community Safety and Well Being Plan Advisory Committee.
3. That Terry McKay be appointed as the Chatsworth Police Services Board representative to the Joint Community Safety and Well Being Plan Advisory Committee.
4. That the Agreement attached hereto as Schedule “A” forms part of this By-law.
5. This By-law shall come into full force and effect upon the final passing hereof.
Read a first and second time this day of , 2020
Read a third time, and finally passed this day of , 2020
______Scott Mackey, Mayor
______Patty Sinnamon, CAO Clerk
Schedule “A” to By-law 2020- xx
THIS AGREEMENT made as of this day of 2020
B E T W E E N
THE CORPORATION OF THE COUNTY OF BRUCE
(hereinafter referred to as “Bruce County”) OF THE FIRST PART
-AND- THE CORPORATION OF THE COUNTY OF GREY
(hereinafter referred to as “Grey County”) OF THE SECOND PART
-AND-
THE CORPORATION OF THE MUNICIPALITY OF ARRAN-ELDERSLIE
(hereinafter referred to as “Arran-Elderslie”)
THE CORPORATION OF THE MUNICIPALITY OF BROCKTON
(hereinafter referred to as “Brockton”)
THE CORPORATION OF THE TOWNSHIP OF HURON-KINLOSS
(hereinafter referred to as “Huron-Kinloss”)
THE CORPORATION OF THE MUNICIPALITY OF KINCARDINE
(hereinafter referred to as “KINCARDINE”)
THE CORPORATION OF THE TOWN OF SAUGEEN SHORES
(hereinafter referred to as “Saugeen Shores”)
THE CORPORATION OF THE MUNICIPALITY OF SOUTH BRUCE
(hereinafter referred to as “South Bruce”)
THE CORPORATION OF THE MUNICIPALITY OF NORTHERN BRUCE PENINSULA
(hereinafter referred to as “Northern Bruce Peninsula”)
THE CORPORATION OF THE MUNICIPALITY OF SOUTH BRUCE PENINSULA
(hereinafter referred to as “South Bruce Peninsula”)
(all of which shall be collectively referred to as the “Bruce municipalities”) OF THE THIRD PART
THE CORPORATION OF THE TOWNSHIP OF CHATSWORTH
(hereinafter referred to as “Chatsworth”)
THE CORPORATION OF THE TOWNSHIP OF GEORGIAN BLUFFS
(hereinafter referred to as “Georgian Bluffs”)
THE CORPORATION OF THE TOWNSHIP OF GREY HIGHLANDS (hereinafter referred to as “Grey Highlands”) THE CORPORATION OF THE TOWN OF HANOVER
(hereinafter referred to as “Hanover”)
THE CORPORATION OF THE CITY OF OWEN SOUND
(hereinafter referred to as “Owen Sound”)
THE CORPORATION OF THE TOWNSHIP OF SOUTHGATE
(hereinafter referred to as “SOUTHGATE”)
THE CORPORATION OF THE TOWN OF BLUE MOUNTAINS
(hereinafter referred to as “Blue Mountains”)
THE CORPORATION OF THE MUNICIPALITY OF WEST-GREY
(hereinafter referred to as “West Grey”)
(all of which shall be collectively referred to as “the Grey municipalities”) OF THE FOURTH PART
WHEREAS section 143(1) and (2) of the Police Services Act, R.S.O. 1990, c. 3, Sched. 1, as amended (the “Act”) requires all applicable municipalities to prepare and adopt a community safety and well-being plan, that may be prepared individually or jointly in consultation with other municipal councils (the “Plan”);
AND WHEREAS section 145(2) and (3) of the Act requires that municipal councils appoint an advisory committee and stipulates required categories for members;
AND WHEREAS the parties to this Agreement are committed to a collaborative approach to developing and implementing the Plan to make use of existing relationships with partnering organizations and to effectively sharing resources;
NOW THEREFORE THIS AGREEMENT WITNESETH THAT the parties hereto covenant and agree with the other as follows:
1. The Bruce municipalities and the Grey municipalities authorize Bruce County and Grey County to spearhead the development of the Plan by contracting with a Co- ordinator to develop the Plan that will identify priority risk areas shared across all municipalities. The Co-ordinator will also assist in developing appendices to the Plan containing risk areas and strategies unique to each municipality.
2. The Bruce municipalities have each contributed the amount of $5,000.00, Bruce County has contributed $10,000.00 and Grey County contributed $55,000.00 on behalf of the Grey municipalities to facilitate the hiring of the Co-ordinator; to develop the Plan and accompanying appendices; and for related administrative costs.
3. The parties to this Agreement hereby agree to jointly appoint an advisory committee to be known as Advisory Committee for Community Safety and Well-Being Planning: The Municipalities of Bruce and Grey (the “Committee”). The Committee shall be governed in accordance with the Terms of Reference attached hereto as Schedule “A”.
4. In accordance with the Police Services Act, 1990, the Committee shall be comprised of Members representing the sectors of Child/Youth, Community and Social Services, Education, Health and Mental Health, Police Services and other service agencies. Specifically, the Committee shall include a representative from the following categories of organizations:
1. A person who represents,
i. a local health integration network for a geographic area in which the municipality is located, as determined under the Local Health System Integration Act, 2006, or ii. an entity that provides services to improve the physical or mental health of individuals in the community or communities.
2. A person who represents an entity that provides educational services in the municipality.
3. A person who represents an entity that provides community or social services in the municipality, if there is such an entity.
4. A person who represents an entity that provides community or social services to children or youth in the municipality, if there is such an entity.
5. A person who represents an entity that provides custodial services to children or youth in the municipality, if there is such an entity.
6. An employee of the municipality or a member of the municipal council.
7. A person who represents the board of the municipality or, if there is no board, the commander of the detachment of the Ontario Provincial Police that provides policing in the area or his or her delegate.
7.1 A chief of police of a police force that provides police services in the area or his or her delegate.
8. Any other prescribed persons.
5. The Bruce municipalities, the Grey municipalities, Bruce County and Grey County shall be entitled to nominate members to the Committee to fulfill the categories enumerated entities in section 145(3)(6), (7), (7.1) and (8) of the Act. These appointments shall be attached hereto as Schedules “B” through “T” respectively.
6. It is understood that a single individual may satisfy more than one of the requirements set out in article 4 above, and the parties hereto agree that where possible, individuals who satisfy multiple requirements (i.e. those who sit on multiple committees, or who represent a Police Services Board who delivers service to more than one municipality) should be given first consideration when making appointments to ensure efficiency of communication and to ensure adequate resources are available.
7. In the event that any of the Bruce municipalities, Grey municipalities, Bruce County or Grey County amends an appointment to the Committee, the municipality seeking the appointment shall provide a copy of the amended Schedule and authorizing resolution to the Clerks of all the other municipalities, and each Clerk shall hereby be authorized to substitute the amended Schedule. It is hereby agreed that this Agreement shall remain in full force and effect regardless of any changes or amendments to Schedules “B” through “T”.
8. Meetings of the Committee shall alternate between the counties of Grey and Bruce, having regard for the distance to be travelled by all members of the Committee.
9. This Agreement shall continue in force from the date hereof, unless terminated by not less than ninety (90) days prior notice in writing to the other parties to this Agreement by the party desiring to terminate this Agreement. If such termination is provided by one party, the Agreement shall remain in full force and effect as between all other remaining parties.
10. This Agreement shall be reviewed by the parties at least once prior to March 31, 2021 to determine whether any changes are required for the implementation of the Plan. In the event that no changes are required, this Agreement shall remain in full force and effect until such time as terminated in accordance with paragraph 9 above.
11. This Agreement and everything contained herein shall ensure to the benefit of and be binding upon the parties hereto, their successors and assigns.
12. This Agreement may be executed in multiple counterparts, each of which shall be deemed an original agreement and both of which shall constitute one and the same agreement. The counterparts of this Amendment may be executed and delivered by facsimile or other electronic signature (including portable document format) by either of the parties and the receiving party may rely on the receipt of such document so executed and delivered electronically or by facsimile as if the original had been receive. IN WITNESS WHEREOF the parties hereto have affixed their Corporate Seals attested by the hands of their proper officers.
SIGNED, SEALED AND DELIVERED:
In the presence of:
THE CORPORATION OF THE COUNTY OF BRUCE
Warden: Mitch Twolan
Clerk: Donna Van Wyck
THE CORPORATION OF THE COUNTY OF GREY
Mayor: Selwyn Hicks
Clerk: Heather Morrison
THE CORPORATION OF THE MUNICIPALITY OF ARRAN-ELDERSLIE
Mayor: Steve Hammell
Acting Clerk: Christine Fraser-McDonald
THE CORPORATION OF THE MUNICIPALITY OF BROCKTON
Mayor: Chris Peabody
Clerk: Fiona Hamilton
THE CORPORATION OF THE TOWNSHIP OF HURON-KINLOSS
Mayor: Mitch Twolan
Clerk: Emily Dance
THE CORPORATION OF THE MUNICIPALITY OF KINCARDINE
Mayor: Anne Eadie
Clerk: Donna McDougall
THE CORPORATION OF THE TOWN OF SAUGEEN SHORES
Mayor: Luke Charbonneau
Clerk: Linda White
THE CORPORATION OF THE MUNICIPALITY OF SOUTH BRUCE
Mayor: Robert Buckle
CAO/Clerk: Leanne Martin
THE CORPORATION OF THE MUNICIPALITY OF NORTHERN BRUCE PENINSULA
Mayor: Milt McIver
CAO/Clerk: Mary Lynn Standen
THE CORPORATION OF THE MUNICIPALITY OF SOUTH BRUCE PENINSULA
Mayor: Janice Jackson
Clerk: Angie Cathrae
THE CORPORATION OF THE TOWNSHIP OF CHATSWORTH
Mayor: Scott Mackey
CAO/Clerk: Patty Sinnamon
THE CORPORATION OF THE TOWNSHIP OF GEORGIAN BLUFFS
Mayor: Dwight Burley
Director of Legislative Services/Clerk Wendi Hunter
THE CORPORATION OF THE TOWNSHIP OF GREY HIGHLANDS
Mayor: Paul McQueen
Clerk: Raylene Martell
THE CORPORATION OF THE TOWN OF HANOVER
Mayor: Sue Paterson
CAO/Clerk:Brian Tocheri
THE CORPORATION OF THE CITY OF OWEN SOUND
Mayor: Ian Boddy
Clerk: Briana M. Bloomfield
THE CORPORATION OF THE TOWNSHIP OF SOUTHGATE
Mayor: John Woodbury
Clerk: Joanne Hyde
THE CORPORATION OF THE TOWN OF THE BLUE MOUNTAINS
Mayor: Alar Soever
CAO/Clerk: Corrina Giles
THE CORPORATION OF THE MUNICIPALITY OF WEST-GREY
Mayor: Christine Robinson
Clerk: Mark Turner TOWNSHIP OF CHATSWORTH
PUBLIC WORKS REPORT PW2020-01
TO: Mayor Mackey and Members of Council
FROM: Jamie Morgan, Operations Manager
RE: Dumping of Garbage in the Township of Chatsworth
DATE: January 08, 2020 ______
RECOMMENDATION: THAT Public Works Report PW2020-01 dated January 08, 2020 regarding the Dumping of Garbage in the Township of Chatsworth be received; AND FURTHER THAT Committee of the Whole recommends to Council that the Draft Dumping of Garbage in the Township of Chatsworth By-law be brought forward to the next Council Meeting for approval.
BACKGROUND The By-law presented to Council will enable the OPP and/or By-law Enforcement to enforce and manage the illegal dumping of garbage within the Township of Chatsworth.
The By-law utilizes a combination of sections within the Municipal Act and the Highway Traffic Act for enforcement purposes. Set fine amounts are outlined in Schedule “A” and are a consistent $300.00 for dumping on Private, Municipal and Highway properties.
Currently under Section 180 of the Highway Traffic Act the fine for Highway Littering is $85.00
BUDGET IMPACT N/A
ATTACHMENTS Draft Dumping of Garbage in the Township of Chatsworth By-law
Respectfully submitted Reviewed by
Jamie Morgan Patty Sinnamon, Dipl.M.M. Operations Manager CAO Clerk
THE CORPORATION OF THE TOWNSHIP OF CHATSWORTH By-Law Number 2020-xx
Being a by-law to prohibit the throwing, placing or depositing of refuse or debris on private property or on property of the Township without authority from the owner or occupant of such property
Whereas the Municipal Act S.O. 2001, C.25, Section 8 as amended, provides that the powers of a municipality shall be interpreted broadly so as to confer broad authority on the municipality to enable the municipality to govern its affairs as it considers appropriate and to enhance a municipality’s ability to respond to municipal issues; and
Whereas Section 425, Section 426 and Section 429 of the Municipal Act S.O. 2001, C.25, as amended, authorizes that a municipality may, in a by‐law prohibiting or regulating any matter, provide that persons who contravene the by‐law are guilty of an offence and liable to a fine; and
Whereas Section 127 of the Municipal Act S.O. 2001, C. 25, as amended, permits councils of local municipalities to pass by-laws prohibiting the depositing of refuse or debris on land without the consent of the owner or occupant of the land; and
Whereas Section 180 of the Highway Traffic Act R.S.O. 1990, c. H.8, s. 180. provides that every person who throws or deposits or causes to be deposited any glass, nails, tacks or scraps of metal or any rubbish, refuse, waste or litter upon, along or adjacent to a highway, except in receptacles provided for the purpose, is guilty of the offence of littering the highway;
NOW THEREFORE the Council of the Corporation of the Township of Chatsworth hereby enacts as follows:
1.0 Definitions Corporation means The Corporation of the Township of Chatsworth; Domestic Waste includes household garbage, vegetables, fruits, furniture, clothing, household effects, wet and dry sewage; Highway includes a common and public highway, street, avenue, driveway, bridge, or road allowance designed or intended for, or used by, the general public for the passage of vehicles or persons and includes any surface, grassed area, boulevard, ditch, curb, gutter and/or sidewalk. Owner includes the registered owner, occupant, tenant, person for the time being managing or receiving the rent of the property whether on his or her own account or on account of an agent or trustee of any other person, or any one of the aforesaid; Private Property means property which is privately owned; Property means lands, tenements and hereditaments and any estate or interest therein and any right or easement affecting the land; Refuse or Debris includes but is not limited to garbage, ashes, rubbish, appliances, furniture, earth or rock fill, carcass of dead animal, builder's and building contractors refuse, other industrial waste, inoperative vehicles and motor vehicle parts and accessories; Township means the geographic entity of the Township of Chatsworth; Township Property means any land situated within the Township which is owned by the Corporation or controlled by the Corporation by lease or otherwise;
2.0 No person shall throw, place or deposit refuse, debris or domestic waste upon private property without the consent of the owner of the property.
3.0 No person shall throw, place or deposit refuse, debris or domestic waste on Township property without the written consent of the Corporation.
4.0 No person shall throw, place or deposit refuse, debris or domestic waste on a highway within the Township except when placed out for curbside garbage collection.
5.0 The presence of a "No Dumping or No Littering" sign shall be deemed to indicate a lack of consent on the part of the owner.
6.0 This by-law shall be enforced by a police officer, municipal law enforcement officer or an officer appointed for the purposes of enforcing this by-law.
7.0 Any person who contravenes any provision of this by-law is guilty of an offence and upon conviction is liable to a fine as provided for in the Provincial Offences Act. R.S.O.1990, as amended.
Read a first and second time this day of , 2020
Read a third time, and finally passed this day of , 2020
______Scott Mackey, Mayor
______Patty Sinnamon, CAO Clerk
Schedule “A” to By-law 2020- xx
Part 1 Provincial Offences Act Short Form Wording and Set Fines
Item Short Form Wording Offence Section Set Fine 1 Illegal Dumping - Private Property 2.0 $300.00
2 Illegal Dumping – Municipal Property 3.0 $300.00
3 Illegal Dumping – Highway 4.0 $300.00
NOTE: The general penalty provision for the offences listed above is Section 7.0 of By-law 2020-xx, a certified copy of which has been filed.
CAO CLERK’S REPORT 2020-01
TO: Mayor Mackey and Members of Council
FROM: Patty Sinnamon, CAO Clerk
RE: Chatsworth Arena Demolition Costs
DATE: January 8, 2020
RECOMMENDATION: THAT CAO Clerk’s Report 2020-01 regarding the Chatsworth Demolition Costs be hereby received;
AND FURTHER THAT Committee of the Whole recommend to Council at the additional costs of demolishing the Chatsworth Arena in the amount of $7,197.07 be allocated to the Infrastructure Reserve – Recreation Facilities (01-0100-2512).
BACKGROUND: In May, 2019 Council approved the demolition of the Chatsworth Arena and awarded the contract to Harold Sutherland Construction. The cost of the project was allocated to Infrastructure Reserves – Recreation Facilities.
There were additional costs not contemplated in the demolition which were outside of the Request for proposal. Those costs, in the amount of $7,197.07 net of the HST rebate, were for designated substance testing, moving the hydro service at the ball diamond, and incidentals such as newspaper ad for the tender, and demolition permit fee.
Staff would recommend that these costs be allocated to the same reserve, that being the Infrastructure Reserve – Recreation Facilities (01-0100-2512).
Respectfully submitted,
Patty Sinnamon, Dipl.M.M. CAO Clerk CAO CLERK’S REPORT 2020-02
TO: Mayor Mackey and Members of Council
FROM: Patty Sinnamon, CAO Clerk
RE: 2020 Insurance Coverage
DATE: January 8, 2020
RECOMMENDATION: THAT CAO Clerk’s Report 2020-02 regarding the 2020 Municipal Insurance Coverage be hereby received;
AND FURTHER THAT Committee of the Whole recommend to Council the approval of the 2020 Municipal insurance proposal from JLT Insurance in the amount of $104,431 plus Provincial Sales Tax.
BACKGROUND: Attached hereto is the 2020 insurance renewal proposal from JLT. The proposal is slightly higher than 2019 ($98,669) which represents an increase of $5,762. This represents a 5.5% increase. The insurance industry has seen an increase in premiums over the past year and into 2020.
Coverage limits and deductibles remain the same as 2019. I have requested a quote for cyber insurance and staff are currently completing the necessary information to complete the quote.
With regard to insurance claims against the municipality, the Township has one file open with regard to third party loss of property. To date $102,000.00 has been paid out with the Township’s deductible of $5,000.00 having been paid.
I am also including a briefing from Marsh (formerly JLT) regarding insurance market conditions and the increase in premiums for 2020.
Respectfully submitted,
Patty Sinnamon, Dipl.M.M. CAO Clerk Jardine Lloyd Thompson Canada Inc.
Public Sector Division Suite 800, 120 Bremner Blvd., Toronto, ON M5J 0A8 Phone: 416 868 2600
MUNICIPAL INSURANCE PROGRAM
PROPOSAL
CORPORATION OF THE TOWNSHIP OF CHATSWORTH
Date of Issue: December 23, 2019 Prepared by: Jenifer Fox Direct phone line: 416-628-2138 E-mail address: [email protected]
Page 1 of 19 Jardine Lloyd Thompson Canada Inc.
IMPORTANT – PLEASE NOTE THE FOLLOWING
This proposal should be read in conjunction with the JLT Canada “Business Protocols” booklet.
DUTY OF DISCLOSURE In addition to providing all basic information necessary to enable us to place the risk, you must ensure that you are complying with your legal duty of disclosure of all material matters relating to the risk. In particular, you must satisfy yourself as to the accuracy and completeness of the information you provide to insurers. In this respect, you must provide all information relating to the risk, whether favorable or not, which would influence the judgement of a prudent insurer in determining whether he will take the risk, and, if so, for what premium and on what terms. If all such information is not disclosed by you, insurers have the right to void the policy from its inception which may lead to claims not being paid.
PAYMENT TERMS Premiums are due and payable on receipt of a JLT invoice. Payment should be made immediately to avoid any possible cancellation for non-payment of premium.
PERIOD OF VALIDITY OF QUOTE This offer remains open for acceptance by the Insured until the expiry of the current Municipal Insurance program policy (ies).
BREACH OF WARRANTY OR SUBJECTIVITY If any of the terms and conditions contained in this proposal are identified as a “warranty” or as a subjectivity to binding or continuing cover, you should be aware that if the terms of the warranty as stated are breached or the subjectivity is not met, insurers may have the right to void the applicable coverage and deny any resulting or subsequent losses as a result.
UNDERINSURANCE It is important that all policy limits and amounts insured be reviewed carefully and at least annually to be certain they are adequate to provide full recovery in event of a loss.
UNDERWRITING / BINDING AUTHORITY Certain portions of this quotation of cover have been provided by JLT acting in an underwriting capacity on behalf of the Insurer who, under a binding authority agreement, has given us authority to quote and confirm insuring terms, conditions and premiums. JLT Canada is not acting as an insurance broker in this instance and is not providing alternative terms or markets for the cover other than as quoted. For covers where JLT does not act in an underwriting capacity nor has a binding authority agreement with the Insurer, coverage cannot be bound with those Insurers unless a request is made to the Insurer and confirmation of coverage is subsequently received by JLT Canada from the Insurer.
MATERIAL CHANGES FROM EXPIRING POLICY You should carefully note any items identified in the “Changes from Expiry” section under each coverage as they represent material changes in cover from your previous policy.
Page 2 of 19 Jardine Lloyd Thompson Canada Inc.
RISK AND CLAIMS INFORMATION This proposal has been based on the risk and claims information provided and/or verified by you to JLT. If any of this information is not correct or has changed in the interim, you must advise us immediately as the terms quoted may therefore be invalid and cover cannot be bound as quoted.
TAXES PAYABLE BY INSUREDS: The following taxes as prescribed by federal and/or local laws and regulations will apply to all or certain portions of the premiums quoted and will be charged by JLT in addition to the premiums quoted:
Provincial Sales Tax
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SUMMARY OF COVERAGE, LIMITS AND DEDUCTIBLES
Name of Insured: Corporation of the Township of Chatsworth Policy Period: January 1, 2020 to January 1, 2021 12:01 a.m. local time at the mailing address of the Named Insured
CANADIAN COUNCILS LIABILITY General Liability (including Sudden And Accidental Pollution): $ 5,000,000 any one Occurrence and in the Annual LIMIT OF LIABILITY Aggregate for Products and Completed Operations during the Policy Period Extension Limit EXTENSIONS Employers’ Liability $ 5,000,000 any one Claim OF COVERAGE Tenant Legal Liability $ 5,000,000 any one Occurrence Employee Benefit Liability $ 5,000,000 any one Claim Incidental Medical Malpractice $ 5,000,000 any one Claim Retro Date: November 15, 1993 Voluntary Medical Payments $ 50,000 any one Claim and in the Annual Aggregate during the Policy Period Forest Fire Fighting Expense $ 2,000,000 any one Occurrence and in the Annual Aggregate during the Policy Period Voluntary Payment for Property $ 50,000 any one Occurrence Damage and in the Annual Aggregate during the Policy Period Incidental Garage Operations $ 250,000 any one Occurrence and in the Annual Aggregate during the Policy Period Municipal Marina Legal Liability $ 100,000 any one Pleasure Craft $ 1,000,000 in the Annual Aggregate for Legal Liability for Property Damage during the Policy Period Wrongful Dismissal (Legal $ 500,000 any one Claim Expense) and in the Annual Aggregate during the Policy Period Conflict of Interest $ 100,000 any one Claim Reimbursement Expenses Legal Expense Reimbursement $ 100,000 any one Claim Expenses $ 500,000 in the Annual Aggregate
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CANADIAN COUNCILS LIABILITY Non-Owned Automobile (including $ 5,000,000 any one Occurrence Contractual Liability for Hired Autos) Legal Liability for Damage to $ 250,000 any one Occurrence Hired Autos Wrap-up Liability – Difference in $ 5,000,000 any one Occurrence Conditions and Difference in Limits Endorsement Limit ENDORSEMENTS Municipal Errors and Omissions $ 5,000,000 any one Claim and in Liability the Annual Aggregate during the Policy Retroactive Date: Period Unlimited Environmental Impairment Liability $ 2,500,000 any one Claim and Retroactive Date: $ 5,000,000 in the Annual Unlimited Aggregate during the Policy Period Abuse / Molestation Liability $ 250,000 any one Claim and Retroactive Date: $ 500,000 in the Annual January , 2007 Aggregate during the Policy Period Voluntary Compensation As per Endorsement No. 4 – Schedule of Benefits Police Officer Assault $ 5,000,000 any one Occurrence Applicable Coverage Deductible DEDUCTIBLE(S) Public Entity General Liability $ 5,000 per Occurrence except per Claimant in respect of Sewer Backup Extensions of Coverage $ 5,000 per Occurrence / per Claimant for all Extensions of Coverage except: $NIL with respect to Non- Owned Automobile Liability, Conflict of Interest and Legal Expense Reimbursement As per Endorsement No. 4 – Schedule of Benefits for Voluntary Compensation $ 1,000 with respect to Legal Liability for Damage to Hired Autos $ 5,000 with respect to Wrongful Dismissal (Legal Expense)
Municipal Errors and Omissions $ 5,000 per Claim Liability Environmental Impairment Liability $ 5,000 per Claim Abuse / Molestation Liability $ 5,000 per Claim Police Officer Assault $ 5,000 per Occurrence POLICY FORM EK1903582 (2019) UMR B0901EK1903582000
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CANADIAN COUNCILS LIABILITY
INSURER(S) AND PROPORTION OF Certain Lloyd’s Underwriters (Syndicate 1886) – 100% PARTICIPATION(S)
1. Environmental Impairment Liability - A list of Aboveground and Underground storage tanks is required along with evidence of appropriate results, to be reviewed and approved by the Insurer. Once approved, UST’s will be endorsed onto the policy.
No EIL cover for closed landfills listed below as there is no decommissioning report or active monitoring: SUBJECT TO Con. I NETSR Lot 17 Con. 1 NETSR Lot 10 Con. 1 WGR Lot 4
2. Completion of Casualty Questionnaire/Waiver 3. Terms will remain as indicated subject to no claims deterioration as of January 1, 2018
CHANGES FROM 1. UMR No. B0901EK1903582000 EXPIRING POLICY 2. Policy Form No. EK1903582
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CANADIAN COUNCILS UMBRELLA LIABILITY (FIRST EXCESS) $ 20,000,000 any one Occurrence $ 20,000,000 in the Annual Aggregate in respect of Products & Completed Operations LIMITS OF LIABILITY $ 20,000,000 in the Annual Aggregate in respect of Municipal Errors and Omissions Liability $ 20,000,000 in the Annual Aggregate in respect of Employee Benefits Liability Underlying Coverage Underlying Limit General Liability $ 5,000,000 any one Occurrence Incidental Medical Malpractice $ 5,000,000 any one Claim Non-Owned Automobile Liability $ 5,000,000 any one Occurrence EXCESS OF Municipal Errors & Omissions $ 5,000,000 any one Claim UNDERLYING Liability COVERAGE(S) AND Owned Automobile Liability $ 5,000,000 any one Occurrence LIMIT(S) Employee Benefits Liability $ 5,000,000 any one Claim RETAINED LIMIT $ Nil
Endorsement #1 - Standard Excess Automobile Liability Policy SPF No. 7 ENDORSEMENTS Follow Form Named Insured
POLICY FORM EK1802697 (2018) UMR B0901EK1903583000
INSURER(S) AND PROPORTION OF Certain Lloyd’s Underwriters (Syndicate 1886) – 100% PARTICIPATION(S)
Terms will remain as indicated subject to no claims deterioration as of SUBJECT TO January 1, 2020
CHANGES FROM UMR No. B0901EK1903583000 EXPIRING POLICY
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CANADIAN COUNCILS UMBRELLA LIABILITY (SECOND EXCESS) $ 25,000,000 any one Occurrence $ 25,000,000 in the Annual Aggregate in respect of Products & Completed Operations LIMITS OF LIABILITY $ 25,000,000 in the Annual Aggregate in respect of Municipal Errors and Omissions Liability $ 25,000,000 in the Annual Aggregate in respect of Employee Benefits Liability Underlying Coverage Underlying Limit EXCESS OF General Liability $25,000,000 any one Occurrence UNDERLYING COVERAGE(S) AND Incidental Medical Malpractice $25,000,000 any one Claim LIMIT(S) Non-Owned Automobile Liability $25,000,000 any one Occurrence Municipal Errors & Omissions Liability $25,000,000 any one Claim Owned Automobile Liability $25,000,000 any one Occurrence Employee Benefits Liability $25,000,000 any one Claim
RETAINED LIMIT $ Nil
Endorsement #1 - Standard Excess Automobile Liability Policy SPF No. 7 ENDORSEMENTS Follow Form Named Insured
POLICY FORM EK1802697 (2018) UMR B0901EK1903690000
INSURER(S) AND PROPORTION OF Certain Lloyd’s Underwriters (Syndicate 1886) – 100% PARTICIPATION(S)
Terms will remain as indicated subject to no claims deterioration as of SUBJECT TO January 1, 2020
CHANGES FROM UMR No. B0901EK1903690000 EXPIRING POLICY
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COMBINED PHYSICAL DAMAGE & MACHINERY BREAKDOWN Property Of Every Description – All Risks of Direct Physical Loss or Damage COVERAGE (Subject to Policy Exclusions)
$ 20,591,276 Limit of Loss on Blanket Property of Every Description including Machinery Breakdown LIMITS $ 500,000 Computer / Electronic Data Processing (Included in Blanket Limit)
EXTENSIONS The Limits shown below are included in the Blanket Limit shown above: OF COVERAGE Extension Limit Valuable Papers $ 500,000 Extra Expense $ 500,000 Accounts Receivable $ 500,000 Gross Rentals $ 500,000 Computer Media $ 500,000 Fine Arts (Agreed Value) $ 25,000 The Limits shown below are in addition to the Blanket Limit shown above: Extension Limit Newly Acquired Property $ 1,000,000 Buildings in the Course of Construction $ 1,000,000 Property in Transit $ 500,000 Unnamed Locations $ 1,000,000 Expediting Expense $ 500,000 $ 300,000 subject to Maximum Business Interruption – Profits of $25,000 per Month Contingent Business Interruption $ 1,000,000 Fire Extinguishing Materials and Fire $ 100,000 Fighting Expense Professional Fees $ 500,000 Hacking Event or Computer Virus attack – any one Random Attack or Any One Specific Attack, any one event or total $ 100,000 loss in a policy year for the combined total loss or damage
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The Limits shown below are in addition to the Blanket Limit shown above: EXTENSIONS Extension Limit OF COVERAGE Master Key $ 10,000 CONTINUED Land and Water Pollution Clean Up $ 100,000 Expense Stock Spoilage $ 100,000 Consequential Damage $ 100,000 Off Premises Service Interruption $ 1,000,000 Exhibition Floater $ 100,000
Ammonia Contamination $ 500,000
Water Escape $ 500,000 Hazardous Substance $ 500,000
$ 5,000 any one loss Property of Councillors’, Board ($25,000 maximum annual policy Members’ and Employees’ limit)
ENDORSEMENTS Automobile Replacement Cost Deficiency Endorsement
DEDUCTIBLE(S) $ 5,000 each Occurrence for All Losses except: $ 2,500 each Computer/Electronic Data Processing loss $ 50,000 each Flood Loss 5% of total loss or $100,000 minimum, whichever is greater, each Earthquake occurrence. $ 1,000 each Fine Arts Loss
POLICY FORM Municipal Insurance Program - Master Policy (February 1, 2017)
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Physical Damage:
Aviva Insurance Company of Canada – 70% INSURER(S) AND PROPORTION OF The Sovereign General Insurance Company – 30% PARTICIPATION(S) Machinery Breakdown:
Aviva Insurance Company of Canada – 100%
1. Detailed COPE information for all locations over $1,000,000 values. 2. Civic addresses including postal codes for all locations. 3. Schedule of Miscellaneous Tools and Contractors Unlicensed Equipment. 4. All cooking facilities are ULC wet chemical compliant with semi-annual maintenance contract and Class K portable extinguisher. SUBJECT TO 5. Unless specifically agreed, all heritage properties are covered for Replacement Cost only. For Heritage Replacement Cost, a professional appraisal must be provided for approval by the insurer. 6. All locations may be subject to Engineering Inspection. 7. Terms will remain as indicated subject to no claims deterioration as of January 1, 2020
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COMPREHENSIVE CRIME
$ 1,000,000 Employee Dishonesty – Form A $ 200,000 Broad Form Loss of Money (Inside Premises) $ 200,000 Broad Form Loss of Money (Outside Premises) LIMITS $ 200,000 Money Orders & Counterfeit Paper Currency $ 1,000,000 Depositors Forgery $ 200,000 Professional Fees / Audit Expenses $ 200,000 Computer Fraud or Funds Transfer Fraud
DEDUCTIBLE $Nil per Loss
POLICY FORM Master Crime Wording (Apr. 2012) INSURER(S) AND PROPORTION OF Aviva Insurance Company of Canada – 100% PARTICIPATION(S)
Important: 1. Bank Accounts NOT being reconciled by the same person(s) authorized to deposit and withdraw funds. 2. All cheque requisitions and issued cheques containing dual signatures. SUBJECT TO If the above is not part of your internal Financial controls, please provide explanation(s).
3. Terms will remain as indicated subject to no claims deterioration as of January 1, 2020
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AUTOMOBILE INSURANCE (ONTARIO)
Liability – Bodily Injury / Property Damage Limit: $5,000,000 Accident Benefits – Basic Benefits Limit as stated in Policy COVERAGE Uninsured Automobile Limit as stated in Policy APPLICABLE Limit as stated in Policy Direct Compensation – Property Damage Deductible: $ 5,000 Loss or Damage – All Perils Deductible: $ 5,000 Notice of Cancellation Ninety (90) Days
OPCF 43R Removing Depreciation Deduction – 24 Months New OPCF 20 Loss Of Use – Applicable to Five (5) Light Units OPCF 21B Blanket Fleet Endorsement – No Annual Adjustment OPCF 31 Non-Owned Equipment OPCF 24 Freezing of Fire-Fighting Apparatus OPCF 44 Family Protection Endorsement: (Applicable only to Private Passenger Vehicles, Light Commercial Vehicles, ENDORSEMENTS Skidoos and All Terrain Vehicles, and Police Vehicles)
Additional Endorsements: OPCF 3 Drive Government Automobiles OPCF 4A Permission to Carry Explosives OPCF 4B Permission to Carry Radioactive Material OPCF 5 Permission to Rent or Lease OPCF 32 Use of Recreational Vehicles by Unlicensed Drivers
POLICY FORM Provincial Statutory Owner’s Policy INSURER(S) AND PROPORTION OF Aviva Insurance Company of Canada – 100% PARTICIPATION(S)
1. Provision of updated vehicles and drivers list to insurer. SUBJECT TO 2. Terms will remain as indicated subject to no claims deterioration as of January 1, 2020
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COUNCILLORS’ ACCIDENT COVERAGE
LIMITS OF $ 200,000 Principal Sum COVERAGE
Number of Councillors: Five (5)
24 Hour Coverage INCLUDED COVERAGE Based on Five (5) Members Out of Province Emergency Medical Coverage for 30 days including spouse’s coverage
POLICY FORM Insurer’s Standard Form
INSURER(S) AND PROPORTION OF AIG Insurance Company of Canada – 100% PARTICIPATION(S)
1. $2,500,000 Aggregate Limit of Indemnity Per Accident SUBJECT TO 2. Terms will remain as indicated subject to no claims deterioration as of January 1, 2020
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PUBLIC ENTITY CRITICAL ILLNESS COVERAGE
RETROACTIVE DATE January 1, 2020
$ 5,000 Limit for Insured(s) who are age 69 or less SUM INSURED Five (5) Councillors or Volunteer Firefighters
POLICY FORM Insurer’s Standard Form INSURER(S) AND PROPORTION OF Sutton Special Risk – 100% PARTICIPATION(S)
Terms will remain as indicated subject to no claims deterioration as of SUBJECT TO January 1, 2020
MUNICIPAL VOLUNTEERS ACCIDENT COVERAGE
LIMITS OF $ 50,000 Principal Sum – Volunteers of the Policyholder While on Duty COVERAGE Only under the age of 80
POLICY FORM Insurers Standard Form
INSURER(S) AND PROPORTION OF AIG Insurance Company of Canada – 100% PARTICIPATION(S)
1. $1,000,000 Aggregate Limit of Indemnity Per Accident SUBJECT TO 2. Terms will remain as indicated subject to no claims deterioration as of January 1, 2020
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EMPLOYMENT PRACTICES LIABILITY
Excess Policy – (Excess of the Wrongful Dismissal Legal Expense Policy) This is a claims made policy LIMITS OF COVERAGE Each Insured Event Limit: $ 250,000 Aggregate Limit of Liability: $ 250,000
DEDUCTIBLE $5,000
POLICY FORM Insurers Standard Form
INSURER(S) AND PROPORTION OF Beazley Canada Limited PARTICIPATION(S) Completed renewal application to be approved by insurer SUBJECT TO Retroactive Date: 05 Feb 2013 Prior Knowledge Date: 05 Feb 2013
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RISK MANAGEMENT ELECTED OFFICIAL, DIRECTORS AND Included DEPARTMENTAL SEMINARS
AUTOMOBILE Risk and Driver Assessment included FLEET SERVICES
PREMIUM SUMMARY TOTAL ANNUAL PREMIUM $104,431 plus any applicable provincial sales tax (OPTIONS NOT INCLUDED)
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MUNICIPAL OPTIONS Canadian Council To Increase EIL limit from $2,500,000 per claim to $5,000,000 – Primary Liability Annual Additional $996
OPTIONAL COVERAGE AVAILABLE: To secure coverage on known high risk environments exposures Environmental such as Current Landfills/Closed Landfills that have known Impairment Liability Leachates or Environmental Impairment additional underwriting requirements will be necessary. Additional premium quotations can be arranged.
Limit: $250,000 Each Claim & Aggregate SIR: $5,000 Application required in order to quote Employment Insurer: Creechurch International – Beazley Group 100% Practices Liability Amended Other Insurance Clause – QBE Primary Insurer with respect to Wrongful Dismissal Legal Expense Limit $250,000 Any One Claim & Aggregate During the Policy Period Minimum Retained Premium: 20% of Annual Premium
Public Entity Based on Five (5) Members – age 69 or less Recovery Assistance $10,000 limit – Annual Additional $300 Plan (Critical Illness) $15,000 limit – Annual Additional $585
Annual Low Risk Quotation available upon request Events Liability
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ACCEPTANCE OF MUNICIPAL INSURANCE PROGRAM PROPOSAL
To: Jardine Lloyd Thompson Canada Public Sector Division Suite 1200, 55 University Avenue Toronto, Ontario M5J 2H7 Telephone: 416-941-9551 or Toll Free 1-800-268-9189 Fax: 416-941-9022
Policy Term (mm/dd/yy): January 1, 2020 to January 1, 2021
We agree with the underwriting and claims information submitted and to the terms quoted in the Municipal Insurance Program proposal. This is your authority to proceed with binding cover(s) as outlined in the Municipal Insurance Proposal effective the date(s) noted above. We have also noted below our choice of any optional items in the Insurance Proposal as well as any specific instructions.
Indicated below are our instructions regarding any optional coverages shown in the insurance proposal.
Optional Coverages / Specific Instructions:
Signed on Behalf of Corporation of the Township of Chatsworth
______Authorized Signature Date
______Please print the name of the person signing above
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2019 Insurance Market Conditions
Marsh/JLT Municipal Insurance & Risk Management Clients The availability and affordability of comprehensive insurance programs for municipalities has always had its challenges. For the past 20+ years, our industry has enjoyed a competitive landscape which our clients benefited from in terms of low premiums despite the high number of claims and losses paid by insurers.
The calendar years of 2017 and 2018 are considered the most costly two-year period ever for insured catastrophe losses. Canada, alone, exceeded $2 billion of insured damage from severe weather in 2018 and is expected to hit a similar amount in 2019. Experts do not expect this trend to abate anytime soon. Globally, 2017 was the worst year on record, estimated at $350 billion in total economic losses and 2018 is headed to be the second costliest year on record. The cause is a series of environmental related events including wildfires, flooding, flash floods, earthquakes, and catastrophic hurricanes and typhoons.
In addition, the London markets have faced two very tough years (2017 & 2018) of losses. In the Fall of 2018, Lloyds of London began a complete review of their business practices— requiring their underwriting syndicates to produce thorough business plans which resulted in more focused business targets and implementation of premium increases across all lines of insurance. The years of writing business at a loss finally reached a tipping point. As of March 2019, eight syndicates had stopped trading, resulting in very tough renewal conditions which have continued to put more pressure on the other syndicates creating hard market conditions, which have worsened as each quarter has passed.
Fewer London syndicates, and even fewer domestic insurance companies, will write municipal business due to the number of claims and high cost of settlements. The reduction in the number of syndicates, the increase in catastrophic events, the years of writing business at a loss, and the overall increased cost of claims has impacted all lines of business and municipalities are not immune.
How does this impact you?
Since the London markets and domestic insurers are now experiencing hard market conditions, this means that all insurance providers are very focused on profitability. All insurers are taking a more disciplined approach to underwriting renewals and what this means to clients is that insurers are: Requiring completion of detailed applications Scrutinizing insured values to ensure they represent full replacement costs Increasing minimum deductibles, despite individual loss experience Providing little or no premium savings for increased deductibles Reducing their individual capacity on large value property risks Requiring all loss prevention recommendations be completed prior to renewal or binding coverage Requiring more detailed claims information Requiring 10 years of claims data, as opposed to the standard 5 years Demanding rate increases, even for clients with good loss experience
When we began our early renewal discussions in the Spring of this year, we expected a slight increase in rates, but as the renewal date approached, we witnessed an abrupt hardening of the markets. Our advantage of writing business with the same insurers for well over 10 years, means our municipal program continues to remain stable, and our commitment to you remains strong. Marsh has worked very hard to ensure the continuity of our Municipal Insurance program.
Your client service team is here to help you navigate the hardening market. We can provide support in making strategic decisions, implementing strong risk management practices, developing a long-term relationship with your insurers, and determining appropriate deductible levels. These are key factor in positioning your municipality in a changing insurance market.
To discuss strategies for your upcoming renewal, please contact your client representative.
Marsh is one of the Marsh & McLennan Companies, together with Guy Carpenter, Mercer, and Oliver Wyman. Copyright © 2019 Marsh Canada Limited and its licensors. All rights reserved. www.marsh.ca | www.marsh.com
CAO CLERK’S REPORT 2020-03
TO: Mayor Mackey and Members of Council
FROM: Patty Sinnamon, CAO Clerk
RE: Accounts Receivable Write-Offs
DATE: January 8, 2020
RECOMMENDATION: THAT CAO Clerk’s Report 2020-03 regarding Accounts Receivable Write-Offs be hereby received
AND FURTHER THAT the following accounts be written off:
Acct. No. Amount 9000380 $ 431.78 9000247 $1,627.97 9000341 $2,411.79 9000374 $2,000.97 9000430 $4,741.68
BACKGROUND: Township staff have been actively pursuing several older accounts receivable over the past few months. Unfortunately there are some accounts that staff would deem to be “uncollectable” for various reasons and therefore we would ask that Council approve the write off of these accounts. Firstly, we have been unable to obtain a new address for service on these accounts, which makes it difficult to send to a collection agency. Further, each of these accounts has surpassed the statute of limitations pursuant to provincial legislation (Limitations Act ) which indicates that a proceeding cannot be commenced in respect of a claim after the second anniversary of the day on which the claim was discovered.
Acct. No. Original Date of Description Amount Invoice 9000380 Nov. 12, 2012 Animal Control Fees for Pick up and $431.78 Boarding – tenant – no provision to add to tax roll – Original Amt - $211.80 9000247 Nov. 2009 Fire Call – Motor Vehicle Accident – $1,627.97 Original Amt. – 2,187.50 – periodic payments were made up to Nov. 2010 9000341 Jan. 30, 2009 Fire Call – Original Amt. 1,115.20 $2,411.79 9000374 Oct. 08, 2012 Fire Call – Motor Vehicle Accident $2,000.97 Original Amt. $976.02 9000430 Nov. 18, 2013 Accident and Oil Spill Cleanup $4,741.68 Original Amt. $2,545.70
There are several outstanding invoices to insurance agencies as the result of motor vehicle accidents. Staff are attempting to collect those accounts. A follow up report will be provided to Council in due course.
Respectfully submitted,
Patty Sinnamon, Dipl.M.M. CAO Clerk
CAO CLERK’S REPORT 2020-04
TO: Mayor Mackey and Members of Council
FROM: Patty Sinnamon, CAO Clerk
RE: Council Meeting Dates 2020
DATE: January 8, 2020
RECOMMENDATION: THAT CAO Clerk’s Report 2020-04 regarding Council Meeting Dates in 2020 be hereby received
AND FURTHER THAT the following amendments be made to the 2020 Council meeting dates:
July 1 changes to July 8 July 15 changes to July 22 August 19 changes to August 26
BACKGROUND: In reviewing the 2020 Calendar for Council meeting dates, staff note that the first Wednesday in July is a Statutory Holiday.
In August the third Wednesday in July is the final day of AMO; in 2019 the second meeting of the month was delayed one week.
Staff would recommend the following Council meeting dates for July and August, 2020.
July 1 changes to July 8 July 15 changes to July 22 August 19 changes to August 26
Respectfully submitted,
Patty Sinnamon, Dipl.M.M. CAO Clerk
THE CORPORATION OF THE TOWNSHIP OF CHATSWORTH
BY-LAW NUMBER 2020-01
BEING a by-law to adopt the 2020 Salary Grid for Township of Chatsworth Employees
NOW THEREFORE the Council of the Township of Chatsworth enacts as follows:
1. That Schedule “A” attached hereto and forming part of this By-law, being a Salary Grid for 2020 effective January 1, 2020 be hereby approved.
Read a first and second time this 8th day of January, 2020
Read a third and final time this 8th day of January, 2020
______Scott Mackey, Mayor
______Patty Sinnamon, CAO Clerk
TOWNSHIP OF CHATSWORTH 2020 SALARY GRID
2020 COLA INCREASE 1.7%
0.017 Pay Job Grade Pay Band Step 1 Step 2 Step 3 Step 4 Rate
15 755 - 835 $ 44.06 $ 45.56 $ 47.06 $ 48.56 $ 50.06 14 680 - 755 $ 41.89 $ 43.32 $ 44.74 $ 46.17 $ 47.60 13 610 - 680 $ 39.85 $ 41.20 $ 42.57 $ 43.92 $ 45.28 12 545 - 610 $ 37.95 $ 39.25 $ 40.54 $ 41.84 $ 43.13 11 485 - 545 $ 36.20 $ 37.44 $ 38.67 $ 39.90 $ 41.14 10 430 - 485 $ 34.60 $ 35.77 $ 36.95 $ 38.13 $ 39.31 9 380 - 430 $ 33.13 $ 34.26 $ 35.38 $ 36.51 $ 37.64
8 335 - 380 $ 31.51 $ 32.58 $ 33.66 $ 34.72 $ 35.80 7 290 - 335 $ 29.04 $ 30.02 $ 31.02 $ 32.01 $ 33.00 6 250 - 290 $ 26.71 $ 27.63 $ 28.54 $ 29.45 $ 30.36 5 210 - 250 $ 24.52 $ 25.36 $ 26.19 $ 27.03 $ 27.86 4 175 - 210 $ 22.46 $ 23.23 $ 23.99 $ 24.77 $ 25.53 3 140 - 175 $ 20.54 $ 21.24 $ 21.94 $ 22.64 $ 23.34 2 105 - 140 $ 18. 63 $ 19.26 $ 19.89 $ 20.53 $ 21.16 1 75 - 105 $ 16.85 $ 17.42 $ 17.99 $ 18.57 $ 19.14 THE CORPORATION OF THE TOWNSHIP OF CHATSWORTH
BY-LAW NUMBER 2020-02
BEING a By-law to establish remuneration and expense rates to be paid for Council of the Township of Chatsworth
WHEREAS the Municipal Act, 2001, Section 283 provides for paying remuneration and expenses to the members of Council when acting in their capacity as members of Council or Officers of the Corporation;
NOW THEREFORE BE IT RESOLVED THAT the Council of the Township of Chatsworth hereby enacts as follows:
1. Annual honorariums shall be set as follows; i. Mayor $ 15,049.00 ii. Deputy Mayor $ 10,617.48 iii. Councillor $ 8,626.64
2. Committee and Board meeting per diems shall be set as follows; i. Council Meeting rate $ 185.40 ii. Full day rate (greater than 6 hours) $ 185.40 iii. Half day rate (less than 6 hours) $ 111.26
3. Mileage shall be paid to all Councillors using their vehicles for Township business in accordance with the County of Grey mileage rates.
4. Council honorariums shall be adjusted annually by the Consumer Price Index for Ontario, as of October in each year, to take effect January 1st of the following year.
5. This by-law shall take effect as of January 1, 2020.
Read a first and second time this 8th day of January, 2020
Read a third time and finally passed this 8th day of January, 2020.
______Scott Mackey, Mayor
______Patty Sinnamon, CAO Clerk
THE CORPORATION OF THE TOWNSHIP OF CHATSWORTH
BY-LAW NUMBER 2020-03
BEING a By-Law to provide for interim tax levy for the 2020 year in the Township of Chatsworth and to provide for penalty and interest of 1.25 per cent
WHEREAS Section 317 of the Municipal Act S.O. 2001, c. M 25 as amended, provides that the Council of a local Municipality, before the adoption of the estimates for the year under Section 312, may pass a By-law levying amounts on the assessment of property in the local municipality ratable for local municipality purposes;
AND WHEREAS the Council of the Township of Chatsworth deems it appropriate to provide for such interim levy on the assessment of property in the Municipality;
NOW THEREFORE BE IT RESOLVED THAT the Council of the Township of Chatsworth enacts as follows: In this by-law the following words shall be defined as: “Collector” shall mean the Treasurer as Tax Collector of the Municipality of the Township of Chatsworth;
“Minister” shall mean the Minister of Finance;
“MPAC” shall mean the Municipal Property Assessment Corporation;
1. The amounts levied shall be as follows: 1.1 For the Residential, Pipeline, Farmland and Managed Forest property classes there shall be imposed and collected an interim levy of: (a) The percentage prescribed by the Minister under section 317(3) of the Municipal Act; or,
(b) 50%, if no percentage is prescribed, of the total taxes for municipal and school purposes levied on the year 2019
1.2 For the Multi-Residential, Commercial and Industrial property classes there shall be imposed and collected an interim levy of: (a) The percentage prescribed by the Minister under section 317(3) of the Municipal Act; or,
(b) 50%, if no percentage is prescribed, of the total taxes for municipal and school purposes levied on the year 2019
2. For the purposes of calculating the total amount of taxes for the year 2019 under paragraph 2, if any taxes for municipal and school purposes were levied on a property for only part of 2019 because assessment was added to the collector’s roll during 2019, an amount shall be added equal to the additional taxes that would have been levied on the property if taxes for municipal, county and school purposes had been levied for the entire year.
3. The provisions of this by-law apply in the event that assessment is added for the year 2019 to the collector’s roll after the date this by-law is passed and an interim levy shall be imposed and collected.
4. All taxes levied under this by-law shall be payable into the hands of the Collector in accordance with the provisions of this by-law.
5. There shall be imposed on all taxes a penalty for non-payment or late payment of taxes in default of the installment dates set out below. On all taxes of the interim levy, which are in default after the 28th day of February and the 30th day of April, a penalty of 1.25 percent per month will be added on the first day of each and every month the default continues until December 31st, 2020.
5.1 On all taxes of the interim tax levy in default on January 1st, 2020 interest will be added at the rate of 1.25 percent per month for each month or fraction thereof of default.
5.2 On all other taxes in default on January 1st, 2020, interest shall be added at the rate of 1.25 percent per month or fraction thereof, and all by-laws and parts of by-laws inconsistent with this policy are hereby rescinded.
6. An interim amount of 100% of the 2019 Outstanding Dog Tags amounts to be transferred to each property owner’s tax account as “like taxes” and to appear as outstanding tax arrears.
7. The interim tax levy imposed by this by-law shall be paid in two installments due on the following dates: 7.1 Fifty Percent (50%) thereof rounded to equal dollars on the 28th day of February, 2020.
7.2 Fifty Percent (50%) thereof rounded to equal dollars on the 24th day of April, 2020.
8. The Collector may mail or cause to be mailed to the address of the residence or place of business of each person taxes under this by-law, a notice specifying the amount of taxes payable.
9. Taxes are payable at the Township of Chatsworth’s Municipal Office, 316837 Hwy 6, RR#1, Chatsworth, Ontario, N0H 1G0, and through other methods approved by the Treasurer.
10. The notice to be mailed under this by-law shall contain the particulars provided for in this by-law and the information required to be entered in the Collector’s roll under section 343 of the Municipal Act.
11. The subsequent levy for the year 2020 to be made under the Municipal Act shall be reduced by the amount to be raised by the levy imposed by this by-law.
12. The provisions of s.317 of the Municipal Act, as amended apply to this by-law with necessary modifications.
13. The Collector shall be authorized to accept part payment from time to time on account of any taxes due, and to give a receipt of such part payment, provided that acceptance of any such part payment shall not affect the collection of any percentage charge imposed and collectable under section 5 of this by-law in respect to non-payment or late payment of any taxes or any installment of taxes.
14. Nothing in this by-law shall prevent the Collector from proceeding at any time with the collection of any tax, or any part thereof, in accordance with the provisions of the statutes and by-laws governing the collection of taxes.
15. In the event of any conflict between the provisions of this by-law and any other by-law, the provisions of this by-law shall prevail.
16. This by-law shall come into force and take effect on the day of the final passing thereof.
Read a first and second time this 8th day of January, 2020
Read a third time and finally passed this 8th day of January, 2020
______Scott Mackey, Mayor
______Patty Sinnamon, CAO Clerk THE CORPORATION OF THE TOWNSHIP OF CHATSWORTH BY-LAW NUMBER 2020-04
BEING a By-law to authorize the Mayor and Clerk to execute a Boundary Road Agreement between the Corporation of the Township of Chatsworth and the Corporation of the Municipality of Grey Highlands.
Whereas, Section 8 of the Municipal Act 2001, R.S.O. 2001, as amended provides that a municipality has the authority to govern its affairs as it considers appropriate and enables the municipality to respond to municipal issues; and
Whereas, Section 5(3) of the Municipal Act 2001, R.S.O. 2001, as amended provides that a municipal power, including a municipality’s capacity, rights, powers and privileges under section 9, shall be exercised by by-law unless the municipality is specifically authorized to do otherwise; and
Whereas, Section 27 of the Municipal Act 2001, R.S.O. 2001, as amended provides that a municipality may pass by-laws in respect of a highway only if it has jurisdiction over the highway; and
Whereas, Whereas Section 28(1) of the Municipal Act 2001, R.S.O. 2001, as amended sets out the highways over which a municipality has jurisdiction; and
Whereas, Section 29.1(1) of the Municipal Act 2001, R.S.O. 2001, as amended provides that municipalities having joint jurisdiction over a boundary line highway may enter into an agreement to keep any part of the highway in repair for its whole width and to indemnify the other municipality from any loss or damage arising from the lack or repair for that part; and
Whereas, it is deemed necessary and desirable that the Council of the Corporation of the Township of Chatsworth enact a by-law authorizing the Corporation to enter into a Boundary Road Agreement with the Corporation of the Municipality of Grey Highlands;
Now Therefore the Council of the Township of Chatsworth hereby enacts as follows:
1. That the Mayor and Clerk are hereby authorized to execute a Boundary Road Agreement between the Corporation of the Municipality of Grey Highlands and the Corporation of the Township of Chatsworth; and
2. That the Boundary Road Agreement attached hereto as Schedule “A” shall form part of this by-law; and
3. That this by-law shall come into force and effect on the date of its passing.
Read a first and second time this 8th day of January, 2020.
Read a third time and finally passed this 8th day of January, 2020.
______Scott Mackey, Mayor
______Patty Sinnamon CAO Clerk Schedule “A” to By-law 2020-04
Boundary Road Agreement
This agreement made in duplicate this day of , 2019.
Between:
The Corporation of the Municipality of Grey Highlands Hereinafter referred to as “Grey Highlands” And
The Corporation of the Township of Chatsworth Hereinafter referred to as “Chatsworth”
Whereas Sections 20, 29, 29.1 and 52 of the Municipal Act, 2001 (The “Act”) make provisions for agreements between adjoining municipalities for the maintenance and repair of any highway or bridge forming the boundary between such municipalities, including the bridges thereon; and
Whereas boundary roads exist on the boundary between the Township of Chatsworth and Municipality of Grey Highlands as set out in Schedule ‘A’; and
Whereas it is deemed expedient and necessary for each municipality to be responsible for the year-round oversight, maintenance and repair of a particular portion of the Road(s);
Now Therefore in consideration of the mutual covenants set out below with other good and valuable consideration (the receipt of which is acknowledged), the parties hereto agree each with the other as follows:
1. Definitions
Bridge: means a public bridge forming part of a highway on, over or across which a highway passes.
Capital Improvements: All work to be performed that is above and beyond that work required by Routine Maintenance standards or Winter Maintenance standards, including but not limited to items such as road construction, hot mix asphalt, resurfacing and shoulder gravelling associated with this resurfacing, bridge repairs or replacements, and any bridge surface treatment.
Highway: means a common or public highway, any part of which is intended for or used by the public for the passage of vehicles and pedestrians and includes the areas
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between the lateral property lines thereof.
Level of Service: means the level of service as adopted by the council of the municipality for repair of a highway, as reflected in Schedule B attached hereto, as it may be amended from time to time.
Minimum Maintenance Standards: Shall mean those standards stipulated by Ontario Regulation 239/02 for the maintenance standards of repair for highways under municipal jurisdiction, as they may be amended from time to time.
Roadway: means that part of the highway that is improved, designed or ordinarily used for vehicular traffic, but does not include the shoulder.
Routine Maintenance: means those activities completed in the maintenance and repair of a highway or bridge and as described as follows:
• Hardtop surface maintenance includes frost heave repair, base repair, utility cut repair, hot and cold mix patching, shoulder maintenance, surface maintenance including crack sealing, slurry sealing and spray patching, surface sweeping, surface flushing and routine patrolling. • Roadside includes vegetation management including roadside mowing, weed control, tree planting and removal, tree trimming, sidewalk maintenance, debris collection including debris and leaves, curb and gutter, guiderail and fence maintenance. • Stormwater management includes roadside ditching, entrance culvert maintenance, maintenance of storm sewers and catch basins and inspections.
• Structures includes washing and component repairs for concrete and steel culverts, bridges of all types and pedestrian bridges. • Traffic operations include pavement markings, illumination, signals and signs and safety devices. Shoulder: means the area adjacent to a roadway, where there is no curb that may be paved or unpaved.
Winter Maintenance: includes snowplowing, combination plowing/ice control, ice control, de-icing, sanding, winging back, snow fencing, snow removal, standby, winter patrol, spring clean-up, sidewalk plowing and de-icing.
Winter Maintenance Season: means the continuous period of time between the second Monday of November and the second Friday of April annually. Each Party agrees that it shall also attend to winter events that occur prior to November the second Monday in November and after the second Friday in April until winter events have subsided at the end of each season. Both Parties acknowledge that the Level of Service stipulated by the parties to be provided during periods falling outside the Winter Maintenance Season will be a lower standard than that which is required by the parties during the Winter Maintenance Season, but that any Level of Service shall always meet
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the Common Law test of reasonableness.
Non-Winter Season Maintenance: means the continuous period of time between after the second Friday in April to the second Monday in November annually.
2. Term
The parties agree to provide Winter Maintenance and Routine Maintenance services on those sections of the Boundary Road that they are individually responsible for, as set out in Schedule ‘A’ for a period of five (5) years commencing on the date this agreement is signed by both parties (the “Term”).
The parties agree that this agreement shall automatically renew immediately prior to the expiration of the Term or any extension of the Term for a further one-year period on the same terms and conditions unless either Party provides 180 days’ notice in writing of its intention to terminate the agreement at the expiration of the then current Term.
3. Insurance
3.1 Each Party shall at its own expense, obtain and keep in force during the term of this agreement, insurance satisfactory to the other Party including the following terms and minimum coverage, which limits may be achieved by way of primary and/or umbrella or excess policies, and underwritten by an insurer licensed to do business in the Province of Ontario. Such policies shall include, but not be limited to:
a) Municipal General Liability Insurance on an occurrence basis for an amount of not less than Ten Million Dollars ($10,000,000.00) including:
i) Shall include but not limited to bodily injury, property damage and contractual liability;
j) The other Party shall be added as an Additional Insured with respect to the operations of the named insured;
ii) Contain a Cross liability and severability of Interest clauses;
iii) Policies shall not be invalidated as respect to the interests of the Additional Insured by reason of any breach or violation on any warranties, representations, declarations or conditions;
iv) Non-owned automobile coverage with a limit of no less than Ten Million Dollars ($10,000,000.00);
v) Products and completed operations coverage with a limit of not less than Ten Million Dollars ($10,000,000.00);
vi) A thirty-day written notice of cancellation or termination.
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b) Standard OAP 1 Automobile Liability Insurance for an amount not less than Ten Million Dollars ($10,000,000.00) on forms meeting statutory requirements covering all licensed vehicles used in any manner in connection with the performance of the terms of this Agreement.
c) Environmental Liability Insurance subject to limits of not less than Five Million ($5,000,000) inclusive per claim and shall include coverage for but not limited to, bodily injury including death, property damage and remediation costs which are reasonable and necessary to investigate, neutralize, remove, remediate (including associated monitoring) or dispose of soil, surface water, groundwater or other contamination.
3.2 Prior to execution of this agreement and upon the placement, renewal, amendment, or extension of all or any part of the insurance, each party shall provide the other party with confirmation of the insurance coverage required by this agreement. Insurance shall apply to the sub-contractor in the same manner as it would to each party to this agreement. Further, it is each party’s obligation to ensure that the sub-contractor is aware of these obligations. Each party shall provide to the other party confirmation of the sub-contractor’s insurance.
3.3 Both parties agree to immediately notify the other Party of any occurrence, incident or event which may reasonably be expected to expose either Party to material liability of any kind in relation to the Boundary Roads.
3.4 Each Party agrees that if either fails to take out or keep in force any such insurance referred to in this section, or should any such insurance not be approved by either Party, and should either Party not commence and proceed to diligently rectify the situation within forty-eight (48) hours after written notice by either Party, either Party has the right without assuming any obligation in connection therewith, to affect such insurance at the sole cost of either Party. Either Party shall be reimbursed as set out under the terms of this Agreement.
4. Indemnity
Each Party agrees to defend, indemnify and save and hold harmless the other Party from all claims, lawsuits, losses, expenses and costs, or any other liability imposed by statute or common law in any way connected to or in any way arising out of any actual or alleged breach, default or neglect of duty in respect of the winter maintenance and routine maintenance of the road sections for which they are responsible for, as referred to in this agreement.
5. Notice of Claim
In the event that either party receives a Statement of Claim, notice of claim or other information regarding a pending or possible claim by a third party with respect to liability for failure to keep the Road in repair or for damages or injuries sustained relating thereto such party shall immediately notify and provide to the other party such claim or notice of claim.
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6. Maintenance and Repair of Highways – Scope of Work
6.1 The Municipalities hereby covenant and agree one to the other, to:
a) Undertake all winter maintenance activities during each Winer Maintenance Season throughout the term of the Agreement.
b) In addition to the requirements set out in section 6.1a), attend to winter events that occur prior to November 15th and After April 1st until winter events have subsided at the end of each season throughout the Term of the Agreement. Both parties acknowledge that the level of service provided outside of the Winter Maintenance Season may be at a lower level than during the Winter Maintenance Season, but that it shall meet the minimum maintenance standards set forth in regulations made by the Minister of Transportation as contemplated in Section 44(4) of the Act (the “Minimum Maintenance Standards for Municipal Highways”) where such standards apply and in the event there is no applicable Maintenance Standard, it shall meet the standard of what is reasonable in the circumstances.
c) To maintain and keep in good repair, any required Routine Maintenance during winter operations those highways listed in Schedule ‘A’ by meeting or exceeding the “Minimum Maintenance Standards for Municipal Roads” for the whole width of those highways listed.
d) To be responsible for all removal of snow beyond the width of the road and shoulders if required.
e) To be responsible to provide snow blowing services requirement within the right of way, if deemed necessary by one of the parties.
f) To be responsible for at the drainage maintenance, including the clearing of ditches, curbs and gutters, catch basins and storm drains.
g) To be responsible for the surface maintenance, including the repair of potholes, cracks and depressions and shoulder gravelling.
h) To be responsible for all routine patrolling and maintenance activities throughout the entire Term of this Agreement. Routine maintenance shall be provided at service levels compliant with the Minimum Maintenance Standards set forth in Ontario Regulation 239/02 of the Act.
i) To be responsible for any and all traffic signal devices at the intersections.
6.2 Location and Work to be Completed by each Party – The map attached hereto as Schedule ‘A’ indicates the location of the Boundary Road. Both parties acknowledge their road section responsibilities as per Schedule ‘A’.
7. Capital Costs
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7.1 Subject to the further terms set out in this section, each municipality shall be responsible for one-half of any and all Capital Improvements on the Boundary Roads.
7.2 Prior to either Party completing any capital improvements each Party will identify the proposed Capital Improvement work to the other Party.
7.3 No new construction or major maintenance work (as distinguished from routine maintenance) of any kind on highways and bridges shall commence or be charged by one Party to this agreement to the other unless such construction or major maintenance work has first been approved by the Councils of both municipalities and included in their respective capital budgets for the year that the work is to commence.
7.4 If both parties agree that capital work is required, they will mutually agree upon how the work will be completed and the timing of such work to be completed.
7.5 Except in the case of emergencies, each Party shall notify the other Party at least two years in advance of any such capital improvement work proposed and the extent and cost of the capital improvement work shall be mutually agreed upon prior to proceeding with the work.
7.6 The Party who administers the work as determined in Section 7.4 shall invoice the other Party for one half of the capital cost no later than the 31st day of December in the year in which the work was completed. Payment of the invoice shall be made no later than thirty (30) days from receipt of the invoice.
8. Maintenance and Repair of Bridges
Both Parties hereby mutually acknowledge and agree that at the time of this agreement there are no bridges along the boundary.
9. Annual Review and Planning
Each year throughout the Term of the Agreement, after April 15th and not later than June 30th, the parties will meet to discuss any issues arising from this Agreement, including but not limited to the previous year’s work and will identify and plan works for the upcoming year(s) as the case may be.
10. Payment
10.1 Grey Highlands and Chatsworth shall share equally all capital expenses connected with any new construction or major maintenance work (as distinguished from routine maintenance) carried out for all highways listed in Schedule ‘A’.
10.2 Each Party will invoice the other as necessary for its share of the expenditures related to new construction or major maintenance work carried out for all highways listed in Schedule ‘A’ and as determined in accordance with paragraph 3 below of this agreement and the Party being invoiced shall pay the amount invoiced within
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thirty (30) days of receipt of such invoice.
11. Entrance Permits
Entrance Permits on Boundary Roads shall be processed by the municipality in which the land requiring the permit is located in consultation with the other municipality as to road safety conditions.
12. Notice
Any notice to be given under this Agreement shall be sufficiently given if delivered or if sent by prepaid first-class mail and addressed to:
The Clerk’s Office The Corporation of the Township of Chatsworth 316837 Highway 6 RR1 Chatsworth, ON N0H 1G0
And to:
The Clerk’s Office The Corporation of the Municipality of Grey Highlands PO Box 409 206 Toronto Street South, Unit 1 Markdale, ON N0C 1H0
Receipt of notice shall be deemed on the earlier of the date of deliver or five (5) days following the date of mailing of the notice.
13. Arbitration
13.1 In the event of any dispute arising between the parties hereto relating to any matter which is the subject of this Agreement and cannot be settled within ninety (90) days, then the dispute will be submitted to arbitration by notice given by either Party to the other.
13.2 Upon such notice being given, the dispute shall be determined by the award of three arbitrators or a majority of them, one to be named by each Party within thirty (30) days of such giving notice and the third to be selected by these two arbitrators within seven (7) days after both have been nominated.
13.3 If either Party neglects or refused to name its arbitrator within the time specified or to proceed with the arbitration, the arbitrator named by the other Party shall proceed with the arbitration.
13.4 The arbitrators shall have all the powers given by the Arbitration Act of Ontario and may at any time proceed in such manner as they may see fit on such notice as them deem reasonable in the absence of either Party if such Party fails to attend.
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13.5 Each Party shall pay its own costs and shall share equally in the costs of the arbitration.
13.6 The cost of the arbitrators is not limited to those set forth under the Arbitration Act of Ontario and the arbitrators shall be able to charge their usual professional charges.
14. General
Notwithstanding anything in this agreement, neither Party shall be in default with respect to the performance of any of the terms of this agreement if any non- performance is due to any force majeure, strike, lock-out, labour dispute, civil commotion, act of God, government regulations or controls, inability to obtain any material or service or any cause beyond the reasonable control of the Party.
The rights and liabilities of the parties shall enure to the benefit of and be binding upon the parties and their respective successors and approved assigns.
If any provision, clause or part of this agreement or the application of this agreement under certain circumstances, is held by a court or tribunal of competent jurisdiction to be invalid, the remainder of the agreement, or the application of that provision, clause or part under other circumstances shall not be affected.
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In Witness Whereof the Corporate Seals of each of the parties hereto have been affixed duly attested by the respective officers authorized in that behalf.
The Corporation of the Township of Chatsworth
Per Mayor
Per Clerk
The Corporation of the Municipality of Grey Highlands
Per Mayor
Per Clerk
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Schedule ‘A’ to the Boundary Road Agreement
Part ‘A’ Chatsworth Responsibilities
The Township of Chatsworth agrees to operate, maintain, renew, insure and administer for routine and winter maintenance:
Road Section Maint. Chatsworth Grey Class- Road ID Highlands ification Road ID Euphrasia-Holland Townline from the Holland- 4 6155-01; 971 Sydenham Townline / St Vincent-Sydenham 6155-02 Townline intersection to Deviation Road Euphrasia-Holland Townline from Deviation 4 6155-03 963 Road to Grey Road 29 Euphrasia-Holland Townline from Grey Road 4 N/A 935 40 to Sideroad 25 Euphrasia-Holland Townline from Sideroad 25 4 6151-03 931 to Sideroad 22A Euphrasia-Holland Townline from Sideroad 22A 4 6151-04 917 to Sideroad 19 Euphrasia-Holland Townline from Sideroad 19 4 6151-05 898 to Sideroad 16A Euphrasia-Holland Townline from Sideroad 16A 4 6151-06 890 to Sideroad 13A
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Part ‘B’ Grey Highlands Responsibilities
The Municipality of Grey Highlands agrees to operate, maintain, renew, insure and administer for routine and winter maintenance:
Road Section Maint. Chatsworth Grey Class- Road ID Highlands ification Road ID Euphrasia-Holland Townline from Sideroad 13A 4 6151-07 844; 1022 to East Back Line in the Township of Chatsworth Euphrasia-Holland Townline from East Back 4 6151-01 760 Line in the Township of Chatsworth to Sideroad 4A Euphrasia-Holland Townline from Sideroad 4A 4 6151-02 735 to Artemesia-Euphrasia Townline Euphrasia-Holland Townline from Artemesia- 4 6150-01 637 Euphrasia Townline to Highway 10
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Boundary Road Agreement Map
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Schedule ‘B’ to the Boundary Road Agreement Winter Level of Service
Part ‘A’ Township of Chatsworth
The Township of Chatsworth has adopted Ontario Regulation 239/02 (the “Regulation”) Minimum Maintenance Standards, as amended, under the Municipal Act, 2001 as the maintenance standard for weather monitoring, patrolling, and winter control.
A formal Winter Level of Service, once approved by the Council of the Township of Chatsworth, will be added to this section.
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Part ‘B’ Municipality of Grey Highlands
Minimum Maintenance Standards
The Municipality of Grey Highlands has an obligation to maintain its roadways to a safe level of service. The Municipality has adopted Ontario Regulation 239/02 (the “Regulation”) Minimum Maintenance Standards, as amended, under the Municipal Act, 2001 as the maintenance standard for weather monitoring, patrolling, and winter control. Weather Monitoring
From November 1 to April 30, the municipality will monitor the weather, both current and forecast to occur in the next 24 hours three times per calendar day. From April 1 to October 31, the municipality will monitor the weather, both current and forecast to occur in the next 24 hours, once per calendar day. Staff monitor the weather by reviewing the OGRA Weather Tracker emails, checking the Weather Network forecasts, listening to the radio, watching the news, and reviewing the information on the Environment Canada website. Patrolling
For the purpose of planning the winter patrolling operations, the municipality recognizes the Minimum Maintenance Standards and shall generally conform to the requirements of Section 3. 1. The standard for the frequency of patrolling of highways to check for conditions described in the MMS is set out in the Table to this section. 2. If it is determined by the municipality that the weather monitoring referred to in section 3.1 indicates that there is a substantial probability of snow accumulation on roadways, ice formation on roadways or icy roadways, the standard for patrolling highways is, in addition to that set out in subsection (1), to patrol highways that the municipality selects as representative of its highways, at intervals deemed necessary by the municipality, to check for such conditions. See Representative Roads Winter Patrol Route Map on page 25. 3. Patrolling a highway consists of observing the highway, either by driving on or by electronically monitoring the highway, and may be performed by persons responsible for patrolling highways or by persons responsible for or performing highway maintenance activities.
Patrolling Frequency Table
Class of Highway Patrolling Frequency 4 Once every 7 days 5 Once every 14 days
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Early Morning – 7 Days / Week During the winter months, a single person patrol will be completed to provide a road condition inspection from 12:00 midnight to 6:00 a.m. weekdays and from 12:00 midnight to 8:00 a.m. on weekends. On the patroller’s day off (typically Wednesday), the scheduled foreman or supervisor for that week will substitute and perform all regular duties of the patroller as required. This person will be responsible for driving the representative roads throughout Euphrasia, Artemesia, Osprey, Markdale and Flesherton and checking problem areas. It is their responsibility to call the plow operators at the appropriate call out times (usually either 4:00 a.m. or 6:00 a.m.) so that each plow route can be opened in one direction by 10:00 a.m. each morning. The calling out of these operators will be recorded through the municipality’s Mr. Compliance patrolling software. The early morning patroller will be familiar with road conditions on all roads and will prepare a road condition report detailing action taken during the early morning shift and action either under way or required. The daily patrol report will be sent to internal staff and to the local bus company on weekdays. The patroller will then operate a backhoe during his shift to clear parking lots in Markdale as needed. This six-hour shift will be worked by this early morning patrol person typically from Mid-November to mid-March, depending on weather conditions.
Day Patrol - Weekdays The supervisor and two foremen are each responsible for patrolling all roads within their area of responsibility in accordance with the Patrolling Frequency Table above. The trucks driven by the supervisor and foremen are equipped with GPS and the status of each road is automatically updated in Mr. Compliance as the patrol is completed.
Calling in Operators Calling in operators is based on the Minimum Maintenance Standards.
Sleet or Freezing Rain Call out operators as required.
Snow Accumulation on Roadways
The standard for addressing snow accumulation on roadways is,
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. After becoming aware of the fact that the snow accumulation on a roadway is greater than the depth set out in the table below, to deploy resources as soon as practicable to address the snow accumulation, and . After the snow accumulation has ended, to address the snow accumulation so as to reduce the snow to a depth less than or equal to the depth set out in the table within the time set out in the table, o To provide a minimum lane width of the lesser of three metres for each lane or the actual lane width, or o On a Class 4 or 5 highway with two lanes, to provide a total width of at least 5 metres . If the depth of snow accumulation on a roadway is less than or equal to the depth set out in the table, the roadway is deemed to be in a state of repair with respect to snow accumulation.
Snow Accumulation – Roadways
Class of Highway Depth Time 4 8 cm 16 hours 5 10 cm 24 hours
Ice Formation on Roadways and Icy Roadways The standard for the prevention of ice formation on roadways is doing the following in the 24-hour period preceding an alleged formation of ice on a roadway: 1. Monitor the weather 2. Patrol the roads 3. If the municipality determines, as a result of monitoring the weather and patrolling as per 1 and 2, that there is a substantial probability of ice forming on a roadway, treat the roadway, if practicable, to prevent ice formation within the time set out in the table below.
Ice Formation Prevention
Class of Highway Time 4 24 hours 5 24 hours
If the municipality meets the above standard and despite such compliance, ice forms on a roadway, the roadway is deemed to be in a state of repair until the applicable time set out in the table below expires after the municipality becomes aware of the fact that the roadway is icy.
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Treatment of Icy Roads
Class of Highway Time 4 12 hours 5 16 hours
Material Application
Operating Speeds
Maximum Spreading Speed 32 km/hr Maximum Plowing Speed 60 km/hr
Application Rate Details
Plow Trucks
Material Application Rate Road Sand with 4% Salt Mix 300 kg / km ProMelt Ultra 1000 (Liquid) 20 – 30 L / single lane km
Notes: . Rate is specified in kg / 2-lane km for road sand with salt mix . Rate is specified in litres / single lane km for direct liquid application . Direct liquid application for anti-icing must be applied to a dry surface only . No adding salt to the sand/salt mix will be allowed, except during a freezing rain event
Application rates are general recommendations only. Local climactic and geographic conditions must be considered
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Page 17 of 19 THE CORPORATION OF THE TOWNSHIP OF
CHATSWORTH BY-LAW NUMBER 2020-05
BEING a By-law to confirm the proceedings of the Council Meeting of the Corporation of the Township of Chatsworth held on January 8, 2020
Whereas Section 5(1) of the Municipal Act 2001, S.O. 2001, Chapter 25 as amended, grants powers of a Municipal Corporation to be exercised by its Council; and
Whereas Section 5(3) of the Municipal Act 2001, S.O. 2001, Chapter 25 as amended, provides that powers of every Council are to be exercised by By-law unless specifically authorized to do otherwise; and
Whereas it is deemed expedient that the proceedings of the Council Meeting held on January 8, 2020 are confirmed and adopted by By-law;
Now Therefore the Council of the Corporation of the Township of Chatsworth enacts as follows:
1. That the actions of the Council of the Corporation of the Township of Chatsworth at its Council Meeting held on January 8, 2020 in respect to each motion and resolution passed, reports received and direction given by the Council at the said meeting is hereby adopted and confirmed.
2. The Mayor and the proper Officials of the Corporation are hereby authorized and directed to do all things necessary to give effect to the said action of the Council.
Read a first and second time this 8th day of January, 2020
Read a third time and finally passed this 8th day of January, 2020
______Scott Mackey, Mayor
______Patty Sinnamon, CAO Clerk