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तेजपुर विश्िविद्यालय / Tezpur University तेजपुर वि�िवि饍यालय / TEZPUR UNIVERSITY MINUTES OF THE NINETY SEVENTH (97th) MEETING OF THE BOARD OF MANAGEMENT (B.97/2020/1) HELD BY CIRCULATION on 3rd July, 2020 A meeting of the Board of Management (BoM) of the University was due to consider various agenda items. However, due to lockdown for COVID-19 pandemic, we could not organise any physical meeting of BoM till date in this year. Hence, the 97th meeting of the BoM was organized by circulation on 03.07.2020 The agenda of the 97th meeting of the Board of Management was approved/ ratified (along with suggestions on some agenda items) by the following members through email. Sl. No. Name Designation 1. Prof. Vinod Kumar Jain Vice Chancellor and Chairperson, BoM 2. Prof. D. K. Saikia Member, BoM 3. Shri Bimal Sankar Nanda Member, BoM (Visitor’s Nominee) 4. Dr. Thiyam David Singh Member, BoM (Visitor’s Nominee) 5. Shri O. R. Shallam Member, BoM (Visitor’s Nominee) 6. Prof. P. K. Das Member, BoM 7. Prof. M.K. Sarma Member, BoM 8. Dr. Madhurima Goswami Member, BoM 9. Dr. Heera Barpujary Member, BoM 10. Dr. Biren Das Registrar and Secretary, BoM No comment was received from one of the Visitor’s Nominees, Dr. Abhijit Nath. Approval / Ratification / Comments forwarded by the hon’ble members of the Board of Management were put on record. Accordingly, the Minutes are recorded as follows: Routine Items (B.97/2020/1/1) Item No. Agenda B.97/2020/1/1.1 Confirmation of minutes of the 96th meeting of the Board of Management held on 22.12.2019 Note The minutes of the 96th meeting of the Board of Management held on 22.12.2019 have been circulated to all members for perusal and comments, if any. No comment was received from any of the members. The Minutes are placed before the Board for consideration and confirmation. Decision The minutes were confirmed. 1 B.97/2020/1/1.2 To consider for acceptance of the Action Taken Report on the minutes of the 96th meeting of the Board of Management Note The Action Taken Report on the minutes of the 96th meeting of the Board of Management held on 22.12.2019 are placed for consideration and acceptance by the Board. Decision The Action Taken Report was accepted. B.97/2020/1/1.3 To consider for approval of the minutes of the fifty fourth (54th) meeting of the Finance Committee, Tezpur University held by circulation th th The Finance Committee in its fifty fourth (54 ) meeting held by circulation on 25 Note June, 2020 recommended for approval of the Annual Accounts of Tezpur University for the year 2019-20 and onward submission of the same to the C&AG for audit and certification. The minutes of the said meeting of the Finance Committee are placed before the Board for consideration of approval. Decision The recommendations of the Finance Committee were approved by the Board. Items for approval (B.97/2020/1/2) B.97/2020/1/2.1 Nomination of a Lady Member on the Board of Management The three years term of Ms. Gita Upadhyay as a Member on the Board of Management has been completed on 26.03.2020. As per the provision 1.0(vii) of the Staute 49 of the Tezpur University Act, One lady of distinction of Academic and Public life is to be nominated by the Vice-chancellor vice Ms. Upadhyay. The Vice Chancellor has proposed Prof. Jayanti Chutia, Former Director, IASST, Guwahati for the nomination. Placed before the Board for consideration of approval. Decision Approved. 2 B.97/2020/1/2.2 Adoption of the Guidelines for engaging Senior Academicians / Officers as Distinguished Visiting Faculty Note Guidelines for engaging Senior Academicians / Officers as Distinguished Visiting Faculty in Higher Educational Institutions have been received from the University Grants Commission vide their letter D.O No. F.9-1/2010/(PS/Misc.) Pt. Vol.II, dated 3rd June, 2019. The content of the Guidelines are as under: 1. This type of faculty may be designated as “Distinguished Visiting Faculty.” 2. The senior Academicians, Senior Government Officers, Senior Industry Personnel and Eminent Personalities who have made significant contribution to the knowledge in the concerned/ allied /relevant/applied disciplines are eligible to be invited as Distinguished Visiting Faculty. 3. The Distinguished Visiting Faculty shall be from outside the concerned University/ Institution. 4. The proposal to invite the Distinguished Visiting Faculty may be initiated by the concerned School/ Department/Centre. The invitation shall be extended with the approval of the Vice Chancellor/ Head of the Institution. 5. An honorarium of ₹ 5000/- (five thousand) per lecture of one (01) hour duration be paid to the Distinguished Visiting Faculty. 6. The Distinguished Visiting Faculty can be invited for single/series of lectures. 7. The General Development Fund/ Block Grants/ other sources of the Universities/ HEIs may be used for paying the honorarium. 8. The travel and other expenses may also be paid in addition to the honorarium. Placed before the Board for consideration of approval and adoption. Decision Approved. However, the Board resolved to frame a guideline with minimum criteria for selecting Eminent Scholars by the Departments / Centres as distinguished guest faculty. It was also resolved to constitute a Standing Committee under the Chairmanship of the Pro Vice Chancellor, or in his absence, Deans of Academic Affairs for reviewing all such proposals received from various Departments/Centres for inviting distinguished guest faculty. Deans of Schools will frame the guidelines referred above. 3 B.97/2020/1/2.3 Amendment in the Regulations for Allotment and Vacation of Residential Houses – 2005 Note The existing Regulations for Allotment and Vacation of Residential Houses 2005, approved by the Board of Management vide Res. No. B.43/2005/1/3.9, dated 12.01.2005 require some amendments in it. A designated Committee headed by Prof. S.K. Dolui has drafted a fresh Regulations with some amendments in the existing one. The Draft ‘Tezpur University Residential Accommodation and Vacation Regulations 2020’ is placed before the Board for consideration of approval. Decision Approved with a suggestion to include the eligibility criteria for contractual employees of the University in the Regulations. However, allotment of residential accommodation to contractual employees may be considered subject to availability of accommodation on need base as Special Case. B.97/2020/1/2.4 Promotion of Prof. Bolin K. Konwar, Department of Molecular Biology and Biotechnology under CAS of UGC Note The Expert Committee has recommended for promotion of Prof. Bolin K. Konwar, Department of Molecular Biology and Biotechnology to stage 6 /level-15 Professor under CAS of UGC w.e.f. 13.11.2018 and accepted by the competent authority. Placed before the Board for consideration of approval. Decision Approved. B.97/2020/1/2.5 Adoption of UGC Public Notice on Self Plagiarism Note The University Grants Commission, New Delhi has issued a Public Notice vide letter No. F.1-1/2020(SECY), dated 20th April, 2020 on Self Plagiarism. The Public Notice on Self Plagiarism is placed before the Board for consideration of adoption of the same. Decision Approved . 4 B.97/2020/1/2.6 Confirmation of services of teaching employees Note The following teaching employees of the University have been recommended by the committees constituted to assess their performance on completion of the probation period of one year on the date shown against their names for confirmation. Sl. Name, Designation Date of Joining in Date of Completion of No. and Department the post held probation 1 Ms. Sikha Bhuyan, 03.10.2016 02.10.2017 Asstt. Professor Mechanical Engineering 2 Dr. Vivek Kumar Mehta 07.09.2016 06.09.2017 Asstt. Professor Mechanical Engineering Placed before the Board for consideration of approval. Decision Approved. B.97/2020/1/2.7 Promotion of Dr. (Ms.) Runumi Das, Department of Business Administration under Career Advancement Scheme (CAS) of UGC Note The Screening-cum-Evaluation Committee has recommended for placement of Dr. (Ms.) Runumi Das, Assistant Professor, Department of Business Administration to Stage - 3 / Academic level – 12 of Assistant Professor under Career Advancement Scheme of UGC w.e.f. 12.01.2019. Placed before the Board for consideration of approval. Approved. B.97/2020/1/2.8 Promotion of Dr. Rupak Mukhopadhyay under Career Advancement Scheme (CAS) of UGC Note The Screening-cum-Evaluation Committee has recommended for placement of Dr. Rupak Mukhopadhyay, Assistant Professor, Department of Molecular Biology and Biotechnology to Stage - 2 / Academic level – 11 of Assistant Professor under Career Advancement Scheme of UGC w.e.f. 17.09.2017. Placed before the Board for consideration of approval. Decision Approved. B.97/2020/1/2.9 Appointment of Dean, School of Sciences The term of Prof. Ramesh C. Deka as the Dean, School of Sciences will be completed Note on 31.08.2020. Prof. A.K. Mukherjee,, Department of Molecular Biology and Biotechnology is proposed to be appointed as the Dean, School of Sciences w.e.f. 01.09.2020 Placed before the Board for approval. Decision Approved. 5 Items for Ratification (B.97/2020/1/3) B.97/2020/1/3.1 To consider for ratification of the reports of the Board of Examiners of viva-voce examinations for award of degree of Doctor of Philosophy (Ph.D) Note Viva-voce examinations of the enlisted candidates for the degree of Ph.D were held as per requirements of the Ph.D Regulations. Reports of the Board of Examiners are placed for consideration of ratification by the Board of Management. Name & Address Department & Title of the Thesis Supervisor(s) Thesis Examiners School 1.
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