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SIKKIM POLICE MANUAL Vol.III

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SIKKIM POLICE MANUAL Vol.III SIKKIM POLICE MANUAL VOL - III Volume III First compiled in 2013 by SIKKIM POLICE Gangtok - 737101 Sikkim Website: www.sikkimpolice.nic.in Designed & Printed by REPROMAN 1st Floor, Mani Bhawan, 123 Church Road, Siliguri - 734001 (WB) Tel: +91 353 - 2431258 Fax: +91 353 - 2530645 Email: [email protected] Volume III CONTENTS VOL III Chapter 46 Personnel Management & Manpower Planning Regulation Subject Page 46.1 Introduction 1 46.2 Mechanism 1 46.3 Meetings of the Committee 1 46.4 Women Police 2 46.5 Manpower Planning 4 Chapter 47 Recruitment, Pay & Probation 47.1 General 7 47.2 Recruitment, Pay, Probation, Training and 7 Promotion of Senior Officers. 47.3 Indian Police Service 7 47.4 Sikkim State Police Service 7 47.5 Inspectors of Police 8 47.6 Determination of vacancies 8 47.7 Confirmation of Service 9 47.8 Unsatisfactory Probation 9 47.9 Recruitment, Training, Examinations and 9 Promotion of Non-Gazetted Officers 47.10 Procedure 11 47.11 Syllabus & Marks for the Written Examination, 14 Physical Efficiency Test and Viva Voce for the post of Sub-Inspectors of Police 47.12 Syllabus & Marks for the Written Examination, 14 Physical Efficiency Test and Viva for the post of Constables III Sikkim Police Manual Regulation Subject Page 47.13 Standards of Physical Efficiency Test 15 47.14 Standards prescribed for posts in Technical wings/Drivers 18 47.15 Selection Lists/Appointment Order 18 47.16 Verification of Antecedents 19 47.17 Medical Examination 20 47.18 Compassionate Appointments 20 47.19 Appointment of Specialists by deputation/contract 21 47.20 Appointment by Conversion and Transfer 21 47.21 Voluntary Retirement 21 47.22 Pay 22 47.23 Re-Enlistment after Resignation 22 47.24 Inter-se-seniority 22 Chapter 48 Training of Personnel 48.1 Introduction 23 48.2 Trainings 23 48.3 In-Service, Specialised and other Training courses 25 Chapter 49 Transfers & Postings 49.1 Transfer and Relief of Officers 27 49.2 Postings and Transfers in Police Organisation 27 49.3 The Appropriate Authorities for Transfer 27 49.4 Reports of Relief of Gazetted Officers 28 49.5 Handing Over Notes 28 49.6 Postings and Transfers of Non-Gazetted Officers 29 49.7 Points of Consideration for Transfers 29 IV Volume III Regulation Subject Page 49.8 Exceptional Cases 30 49.9 Transfers after Academic year 30 49.10 Joining Time 31 49.11 Relief of Inspectors and Sub-Inspectors 31 Chapter 50 Promotions 50.1 Introduction 33 50.2 Procedure for Promotion of Police Officers 33 50.3 Eligibility for Promotion 34 50.4 Preparation of Promotion Panels 34 50.5 Promotions of DySP and higher rank officers 35 50.6 Preparation of Panels of Inspectors for promotion to DSP 35 50.7 Promotion of Sub-Inspectors to Inspectors 36 50.8 Promotion of ASIs/HCs/Cts to next higher rank 36 50.9 Papers/Information to be submitted for consideration of DPCs 38 50.10 When Review DPC may be convened 38 50.11 Role of DPC in Disciplinary Cases – Sealed Cover Procedure 38 50.12 Promotion after completion of disciplinary proceedings 39 50.13 Six-monthly review of “Sealed Cover” cases 39 50.14 Promotion, Seniority and Eligibility of person 40 on whom a punishment has been imposed 50.15 Assured Career Progression Scheme 41 Chapter 51 General Administrative Instructions 51.1 Correspondence - General Rules 43 51.2 Classification of Correspondence 44 V Sikkim Police Manual Regulation Subject Page 51.3 Dispatch of Papers 44 51.4 Disclosure of the Identity of Sources 45 51.5 Communication of Secret Information 46 51.6 Radio Messages 46 51.7 Demi-Official Communications 47 51.8 Forms and Addresses 48 51.9 Disposal of Applications/Petitions from the Public 48 51.10 Correspondence with Public Representatives 49 51.11 Correspondence with Government 50 51.12 Orders Issued by Ministers 50 51.13 Replies to Legislative and Lok Sabha, 51 Rajya Sabha Questions, etc. 51.14 Correspondence with Other States 52 51.15 Direct Correspondence with Foreign Countries 52 51.16 Correspondence with the Accountant General 53 51.17 Form of correspondence with Sub-Divisional Revenue Officer 53 and Magistrates 51.18 Form of correspondence between Station House Officers 53 and Officers superior in rank to them 51.19 Papers, which have to be sent through the Deputy Inspector 54 General of Police/Range and the ADGP/IGP, Law & Order 51.20 Prompt Submission of Reports to Head Quarter 55 51.21 Delay in the Disposal of Official Correspondence 56 51.22 Unpaid Letters 56 51.23 Orders on Petition 56 51.24 Nil returns 57 51.25 Corrections 57 51.26 Correspondence to be in Official Language of the State 57 51.27 Filing and weeding of records 57 VI Volume III Regulation Subject Page 51.28 Receipt-cum-Despatch 58 51.29 Attendance 59 51.30 Tours 59 51.31 Leave 60 51.32 Charge of branch/office during leave/tour of officers 60 51.33 Annual Confidential Rolls 60 51.34 Premature retirement in public interest 62 51.35 Home Guards/Mustor Roll Employment 64 51.36 Dress 65 51.37 Application of Other Rules 65 Chapter 52 Financial Management 52.1 Introduction (Financial Management) 67 52.2 Budgetary Grants 67 52.3 Surrender & Reappropriation of unspent grants 68 52.4 Monthly Statement of Expenditure 69 52.5 Account Procedure 69 52.6 General Rules regarding Account Paper 71 52.7 Account Books 72 52.8 Arrear Bills 72 52.9 Pension 73 52.10 Travelling Allowances 73 52.11 Medical Expenses 73 52.12 Undertaking for Loan/Insurance Subscription etc. 73 52.13 Stock/Assets Register 73 VII Sikkim Police Manual Regulation Subject Page Chapter 53 Police Welfare, Grievance Redressal and Sports 53.1 Introduction 75 53.2 Administration of Welfare Activities 75 53.3 Functions and Duties of Welfare Officer 75 53.4 Insurance cover, allowances and medical facilities 76 53.5 Sikkim Police Welfare Fund (SPWF) 77 53.6 Group Savings Linked Insurance Scheme 82 53.7 Sikkim Government Employees Group Insurance Scheme 82 53.8 Sikkim Police Consumer’s Cooperative Society Limited 82 53.9 Subsidiary Police Canteen 83 53.10 Grievance Redressal 83 53.11 Sikkim Police Sports Fund 84 Chapter 54 Conduct and Discipline 54.1 Introduction 85 54.2 Conduct Rules 85 54.3 Salutes and official greetings 94 Chapter 55 Rewards 55.1 Introduction 99 55.2 Classification 99 55.3 Monetary Rewards 99 55.4 Appreciation/Commendation letters 100 55.5 No direct and private rewards 100 55.6 No delay in giving rewards 100 VIII Volume III Regulation Subject Page 55.7 Sanctioning powers of officers 100 55.8 Recapture of prisoners escaped from jails and lock-ups 101 55.9 Rewards for capturing deserters 101 55.10 Rewards for saving life and property during fires, 101 natural calamities etc. 55.11 Communication of rewards 101 55.12 Rewards offered by foreign government 101 55.13 Rewards to government servants of other departments 101 55.14 Rewards to private persons 101 55.15 Certificates to private individuals 102 55.16 Medals 102 55.17 Eligibility parameters 102 55.18 Procedure and method 103 55.19 Publicity of the Award 104 55.20 The Prime Minister’s Medal for Life-saving 104 55.21 The Police (Special Duty) Medal 104 55.22 The order and manner of wearing decorations and medals 104 55.23 Loss of medal to be reported 105 55.24 Awards by the State Government 105 Chapter 56 Departmental action, punishment and appeal 56.1 Introduction 107 56.2 The Rules 107 56.3 Disciplinary Penalties 107 56.4 Disciplinary authority 109 56.5 Procedure for imposing penalties 109 56.6 Procedure to be strictly followed 110 IX Sikkim Police Manual Regulation Subject Page 56.7 General principle of punishment 111 56.8 Censure 111 56.9 Withholding of increments or promotion 112 56.10 Reduction to a lower rank, grade or stage 112 56.11 Suspension 113 56.12 Basic consideration for suspension 114 56.13 Date from which suspension order is effective 116 56.14 Suspended person not to leave headquarters 116 56.15 Appeal against suspension 117 56.16 Period of suspension 118 56.17 Speedy investigation into cases in which an 119 officer is under suspension 56.18 Preliminary enquiry 120 56.19 Memorandum of charges 120 56.20 Inquiring authority 122 56.21 Presenting officer 124 56.22 Inquiry proceedings 124 56.23 Defence plea 125 56.24 Inspection of documents by the delinquent police officer 125 56.25 Recording of evidence 126 56.26 Documents to be taken on record 127 56.27 Defence Witnesses 128 56.28 Attendance of witnesses 128 56.29 Responsibility of the inquiring authority 129 56.30 Precautions for inquiring officer 129 56.31 Drawing up of the findings of the enquiry 129 56.32 Forwarding the Inquiry Report 130 56.33 Systemization of the inquiring record 131 X Volume III Regulation Subject Page 56.34 Provisional conclusion 132 56.35 Second or further opportunity to the Delinquent 132 56.36 The final order 132 56.37 Common Proceedings 133 56.38 Special procedure in certain cases 133 56.39 Entry of punishment in defaulter’s service records 134 56.40 Appeals 134 56.41 Records to be sent with appeals 135 56.42 Revision/Review 136 56.43 Reinstatement and payment of arrears 136 56.44 Register of punishments 136 Chapter 57 Prosecution by or against Police Officers - Legal Assistance 57.1 General 137 57.2 Prosecution against police officers 137 57.3 Punishment after conviction 137 57.4 Procedure on acquittal in a Criminal case 139 57.5 Police Accountability Commission 139 57.6 Rule for the defence of Police Officers in Criminal 139 Prosecutions and Civil Suits for acts done by them in their official capacity 57.7 Criminal Prosecution & Civil Suits by Police Officer 140 57.8 Legal advice to be obtained in regard to litigation 141 affecting the State 57.9 Appearance
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