SIKKIM POLICE MANUAL Vol.I
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SIKKIM POLICE MANUAL VOL - I Volume I First compiled in 2013 by SIKKIM POLICE Gangtok - 737101 Sikkim Website: www.sikkimpolice.nic.in Designed & Printed by REPROMAN 1st Floor, Mani Bhawan, 123 Church Road, Siliguri - 734001 (WB) Tel: +91 353 - 2431258 Fax: +91 353 - 2530645 Email: [email protected] PREFACE Police officers today have to perform multifarious and complex functions prescribed by law. For the proper and successful carrying out of these functions a handbook outlining the rules, regulations and procedures to be followed by all police officers was needed to ensure that the directions mandated by law are carried out efficiently and in the manner required. A manual of working for the Sikkim Police has accordingly been prepared. The regulations, compiled in three volumes, should go a long way in improving the standards of our working and ensuring better delivery of police services to the general public. It is expected that all officers and personnel of the Sikkim Police will acquaint themselves with these regulations and perform their duties in accordance with the letter and spirit of the instructions. I would like to acknowledge the valuable contributions of all officers of Sikkim Police in position, and in particular of Mr. AK Singh, IPS and my PS, Ms. Choden Lama in the compilation of this manual. I also place on record my gratitude to the officers of the Home & Law departments for their detailed scrutiny of the manual and gratefulness to the State Govt. for their consistent support and guidance. Police Headquarters (Jasbir Singh), IPS Gangtok DGP, Sikkim Approved vide proceedings of the Cabinet No. 199.18 dated 23.2.13 and notified vide State Government Notification No. 15/Home/2013 dated 6.3.2013. Volume I CONTENTS VOL I Chapter 1 Constitution, Organization, Superintendence and Administration Regulation Subject Page 1.1 Introduction 1 1.2 Composition and Constitution of Sikkim Police 1 1.3 Technical and Support Services 2 1.4 Superintendence/Administration of State Police 2 1.5 Strategic Policing Plan and Annual Policing Plan 2 1.6 State Police Board 3 1.7 Functions of the State Police Board 3 1.8 Annual Report of the State Police Board 3 1.9 Police Establishment Committee 3 1.10 Police Officers Always on Duty 4 1.11 Role, Functions and Duties of the Police in General 4 1.12 Regulation, Control and Discipline 11 1.13 Police Gazette, Departmental Order, Notification & Circulars 11 1.14 Structural Paradigm and Rank Structure of Police Organization 12 1.15 The Executive Police Force 12 1.16 Non-Executive Staff 12 1.17 Deputation Provisions 13 1.18 State Police Formations 13 Chapter 2 Police Headquarters 2.1 Introduction 15 2.2 Director General of Police to be the Chief of the Police Force 15 2.3 Selection and Term of the Director General of Police 15 V Sikkim Police Manual Regulation Subject Page 2.4 Administration of Police Service 16 2.5 Powers and Responsibilities of the Director General of Police 17 2.6 Staff of DGP Office 20 2.7 Officers of Police Headquarters 20 2.8 PHQ and Police Field Formations 21 2.9 Departments/ Branches/ Units of Police Headquarters 21 2.10 Structure, Function and Powers of the Branches/Units 21 2.11 Powers and Duties of Branch Heads and other Functionaries 22 Chapter 3 Headquarters & General Administration Branch 3.1 Introduction 23 3.2 Functions 23 3.3 Duties & Responsibilities of ADGP/IGP, 23 Headquarters & General Administration Branch 3.4 Organisation 25 3.5 Headquarters & Personnel Section 25 3.6 Functions and responsibilities of the Headquarters 25 & Personnel Section 3.7 Arms Cell 27 3.8 Functions & Responsibilities of Arms Cell 27 3.9 Establishment & Administration Section 27 3.10 Functions and Responsibilities of the Establishment 27 & Admn. Section 3.11 Accounts Section 28 3.12 Functions & Responsibilities of Additional Director (Accounts)/ 28 Chief Accounts Officer, PHQ 3.13 Duties of Drawing and Disbursing Officers (D&DO) 29 including of the other branch/offices of the police 3.14 State Reserve Lines 30 VI Volume I Regulation Subject Page Chapter 4 State Reserve Lines 4.1 Introduction 31 4.2 Functions of the State Reserve Lines Police 31 4.3 Duties & Responsibilities of SP, Reserve Lines 32 4.4 Organisational structure of SRL 32 4.5 Functions & Responsibilities of the Sections under SRL 32 4.6 Organisation of the Reserve Police in the State Reserve Lines 34 4.7 Ordinary duties of the Reserve Police 34 4.8 Utilisation and Briefing of the Reserve Contingents 34 4.9 Movement of the Reserve Police units 35 4.10 Reserve Police on detachment duty outside Gangtok 35 4.11 Arms and Ammunition for public order duties 35 4.12 Off-duty and relief 36 4.13 Duties of the Personnel of Reserve Police 36 4.14 Records in the Reserve Police 39 4.15 Scale of Arms and Ammunition of the Reserve Police 41 4.16 Care and Custody of Arms 43 4.17 Inspection of Arms in Sub-Divisions by Armourers 43 4.18 Annual trainings 44 4.19 Housing 46 4.20 Kit and arms inspection 46 4.21 Roll calls 46 4.22 Motor Transport Section 46 4.23 Sikkim Police Band 47 4.24 Central (Uniform) Stores 48 VII Sikkim Police Manual Regulation Subject Page Chapter 5 Motor Transport Sections (MTS) 5.1 Introduction 49 5.2 Important functions of MTS 49 5.3 Organisational Structure of MTS 50 5.4 Organisational Set-up of MTS 50 5.5 Ministerial Staff 51 5.6 Recruitment, Promotions and Service Conditions 51 5.7 Jurisdiction of MTS officers 51 5.8 Duties, Responsibilities and Powers of Officers of MTS 52 5.9 Assistant Engineer (Mechanical) 53 5.10 Senior Foreman (MTS of SRL) /Mechanical Transport officer 53 (MTS of SAP, Pangthang) 5.11 Foreman (MTS of SRL)/Jr. Mech. Transport Officer 54 (MTS of SAP, Pangthang) 5.12 Junior Foreman, Sr. Mechanic & Jr. Mechanic/ASI (MT), 55 HC (MT) & Constable (MT) 5.13 Helpers 55 5.14 Central & other Police Workshops 55 5.15 Central Store for vehicle parts 57 5.16 Purchase Procedure for Vehicles, Spare Parts & Other Items 58 5.17 Motor Vehicle Pool 59 5.18 Motor Transport Wings of Districts / units 59 5.19 Motor Vehicle Maintenance and duties of Personnel 59 5.20 Duties of Drivers of various Grades 61 5.21 Registers to be maintained by Motors Transport SI (MTO) 63 5.22 Use of vehicle 64 VIII Volume I Regulation Subject Page Chapter 6 Guards and Escorts 6.1 Guards 65 6.2 The functions of police guards 65 6.3 General Rules regarding Guard Strength 66 6.4 General rules for All Guards 66 6.5 Jail/Sub-Jail Guards 71 6.6 Treasury Guards 73 6.7 Police Station Guards 74 6.8 Guards for VIPs 75 6.9 Guards for Protected Persons 78 6.10 Class-A Guards 79 6.11 Guarding duties for Govt. departments/other organisations 80 6.12 Sentry Relief Book 80 6.13 Guard Duty Roster 80 6.14 Private guards 80 6.15 Rules for the Presentation of Guard of Honour 81 6.16 Composition and Strength of Guard of Honour 81 6.17 Escorts 81 6.18 Classification of Escorts 82 6.19 Modes of Travel 82 6.20 Escorts-General Rules 82 6.21 Strength of cash escorts by road 84 6.22 Payment 86 6.23 Escort of Arms and Ammunition 87 6.24 Escort of prisoners 88 6.25 Specific Escorts: Instructions and Precautions 89 6.26 Arms of Escort of Prisoners 94 IX Sikkim Police Manual Regulation Subject Page 6.27 Documents required when Prisoners are transferred 95 to another Jail 6.28 Securing of Prisoners Under Escort 95 6.29 Instructions for using Handcuffs 95 6.30 Method of using Handcuffs and Chains 96 6.31 Treatment of Sick Prisoners 97 6.32 Escorts for the Protected Persons and VIPs 98 6.33 Miscellaneous Escorts 99 Chapter 7 Arms and Explosives 7.1 Power and duties of Police 101 7.2 The Arms Act, 1959 and the Arms Rules, 1962 101 7.3 Exempted Officers 102 7.4 Exempted Categories 103 7.5 Unauthorised purchase 103 7.6 Grant and Renewal of Licences 103 7.7 Procedure for Issue of Licence 105 7.8 Appeals 106 7.9 Retainers 106 7.10 Registration of Retainers 106 7.11 Quantity of Ammunition Purchase 107 7.12 Maintenance of Arms License Registers 107 7.13 Register of Firearms, which form part of Equipment of Officers 108 7.14 Production of Pistols or Revolvers possessed by officers 108 7.15 Inspection of shops and premises licensed under Arms Act 108 7.16 Inspection of licenced arms 109 X Volume I Regulation Subject Page 7.17 Deposit of Arms 109 7.18 Rules for the disposal of confiscated arms and ammunition 111 7.19 Procedure for sale by public auction of confiscated and forfeited 111 firearms and ammunition 7.20 Arrests and Searches - Arms Act 112 7.21 Explosives, Petroleum and Poisons 113 7.22 Accidents in connection with explosives and inflammable oils 113 Chapter 8 Armed Police & Commando Units 8.1 Introduction 117 8.2 Organisational Structure of the Battalions 117 8.3 Officers of the State Armed Police 118 8.4 Duties & Responsibilities of ADGP/IGP, Armed Police 119 8.5 Recruitment 119 8.6 Training 120 8.7 Conduct and discipline 120 8.8 District Reserve Police 121 8.9 Functions of Armed Police Force/Reserve Force 121 8.10 Ordinary duties of the Armed Police 122 8.11 Deployment of the Armed Police Contingents 122 8.12 When the State Armed Police is deployed outside the State 124 8.13 Armed Police/Reserve Police on Detachment Duty 125 8.14 Off duty and relief 125 8.15 Scale, Care, Maintenance and Inspection of Arms 126 and Ammunition 8.16 Annual Mobilisation 127 8.17 Motor Vehicle Maintenance and Duties of Personnel 128 COMMANDO UNITS /ATS XI Sikkim Police Manual Regulation Subject Page 8.18 Introduction 128 8.19 Organisational Structure 129 8.20 Induction & Training 129 8.21 Weaponry and Equipment 129 8.22 Dress Regulations 129 8.23 Service and Working Conditions