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Correctional Data Analysis Systems

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Correctional Data Analysis Systems If you have issues viewing or accessing this file contact us at NCJRS.gov. c u.s. Department of Justice Bureau of Justice Statistics Correctional Data Analysis Systems Prepared for Bureau of Justice Statistics U.S. Department of Justice Under Grant No. 78-SS-AX-0046 by Charles M. Friel Harriett J. Allie Barbara L. Hart James B. Moore Criminal Justice Center Sam Houston State University Huntsville, Texas 1980 76940 U.S. Department of Justice National Institute of Justice This document has been reproduced exactly as received from the person or organization originating it. Points of view or opinions stated in this document are those of the authors and do not necessarily represent the official position or pOlicies of the National Institute of Justice. Permission to reproduce this copyrighted material has been granted by Public Domain U S Dept. of Justice to the National Criminal Justice Reference Service (NCJRS). Further reproduction outside of the NCJRS system requires permis­ sion of the copyright owner. '. v.S. Department of Justice Bareaa of Justice Statistics Benjamin.H. Renshaw, III Acting Director of the demand information requests received ages was conducted. using criteria which are eJohn D. Spevacek by the nation's correctional institutions and relevant to the correctional environment. National Institute of Justice Preface to determine the impact of these requests Some agencies have developed useful au­ The authors also wish to thank the ad­ on correctional resources. A second objec­ tomated technologies for resolving the de­ ministrators of each of the nation's, 52 cor­ One oftne most critical resources in con­ tive was to determine the procedures used mand information problem. Since these rectional systems and their staffs, who pro­ This document was prepared for the Bu­ temporary corrections is information. by various correctional agencies in process­ technologies could be transferred to other vided subitantial assistance in identifying reau of Justice Statistics, United States Many of the nation's correcti.onal insti.tu­ ing demand information requests and iden­ correctional environments, a critique of the nature of the demand information phe­ Department of Justice under Grant Num­ tions are as comp'lex and rapIdly growI~g tify those with a high potential for transfer. transfer technology was conducted. Included nomena and procedures and technologies ber 78-SS-AX-0046, awarded to the Crimi­ as many of our cities. Correctional admm­ The information and technologies pre­ in this analysis is identification of the key for £esolving the problem. nal Justice Center of Sam Houston State istrators must receive, classify, house, sented in this report shDuld prove useful to issues to be considered in the successful The project benefitted greatly from a University, Huntsville, Texas. Points of clothe, feed, educate, treat, and rehabilitate the correctional administrator struggling transfer of correctional technology. Check­ number of correctional lawyers who assist­ view and opinions stated herein are those hundreds of thousands of prisoners every with the demand information problem. A lists of critical issues and questions were ed in the development of the Correctional of the authors and do not necessarily rep­ year. To do this in the most efficient, hu­ d/.;,.~iled analysis of the demand informa­ developed to assure that adequate consid­ Case Law Demand Information Model. resent the official position or policies ofthe mane and cost-beneficial manner requires tion problem is presented, identifying the eration is given to all the key elements in Richard Crane did an outstanding job in United States Department of Justice or infor:nation: information for managing, sources of such requests and the nature of the transfer decision including hardware, developing the concept of the Correctional the information required. In addition, use­ software, documentation, performance, Sam Houston State University. planning, monitoring, evaluation, and re­ Case Law Model-researching cases, devel­ The Bureau of Justice Statistics author­ search. ful infotmati.on is provided on the kinds of and user concerns. oping the case summaries and identifying izes any person to reproduce, publish, trans­ In addition to the internal need for in­ analytic capabilities required to satisfy mOst Finally, a number of the transferable trends . .::>ther attorneys who provided in­ late, or otherwise use all or any part of the formation, corrections finds itself deluged demand information requests. technologies now used by correctional agen­ valuable assistance include Rolando del copyrighted material in this publication, with demands for information from exter­ Since the demand information requests cies in processing demand information re­ Carmen ofthe CriminalJustice Center, Rob­ with the exception of those items indicating nal organizations and individuals. Federal emanating from the courts are some of the quests are identified and described. Inter·· ert DeLong of the Texas Df!partment of that they are copyrighted by or reprinted agencies frequently request statistical in~or­ 'most critical ones received by the correc­ ested correctional administrators may find Corrections, and Leonard P(!ck of the Of­ with permission of any source other than mation for inclusion in national publica­ tional administrator, an extensive analysis that many of these technologies can be eafJi­ fice of Attorney Gener.al, State of Texas. of correctional case law was conducted. ly transferred and substantially reduce ';he Seth I. Hirshorn of the University of the Criminal Justice Center. tions. State legislatures are interested in the impact of changes in statutory and proce­ Hundreds of cases were identified and cat­ costly and time-consuming problem of han­ Michigan was extremely helpful in prepar­ dural law on the number and types ofindi­ egorized on the basis of common jurispru­ dling demand information requests. ing the comparative analysis of report gen­ viduals within the correctional system. dential elements. Twenty areas of correc­ The authors wish to express their appre­ eration and statistical software packages, Copyright 1980 Governors frequently request statistical in­ tional case law are described, with summary ciation to the many individuals who con­ and Mitchell Joelson and Lance Wilson of The Criminal Justice Center formation pursuant to budgetary requests. statements about the courts' rulings abstract­ tributed to the CDAS Project. The CDAS the Minneapolis Crime Pr.evention Center Sam Houston State University With the evolution of correctional case la w, I ed. Analysis of these case law summaries Advisory Council was most helpful in clari­ provided a number of practical suggestions the couits increasingly require administra­ led to the development of trend statements fying the initial objectives of the project about the transfer of demand information tors to produce voluminous amounts of I suggesting the likely direction offuture court and critiquing various observations and technologies from one correctional institu­ information needed in civil litigation. !! decisions. An information requirements conclusions. The Advisory Council mem­ tion to another. These external demands for information 1 analysis was then conducted to determine bers included: Special appreciation is extended to Ber­ are becoming a perplexing problem for the the specific data elements that should be -Tom G. Crago nard Shipley of the Bureau of Justice Sta­ administrator since the volume and variety ,II included in any correctional information Colorado Department of Corrr;ctions tistics. Mr. Shipley served as contract moni­ of requests seem to be increasing every year. system to assist the agency in defending -Rolando del Carmen torfor the project and was extremely helpful While many states have developed sophis­ 'I itselfin civil litigation or to show compliance Criminal Justice Center throughout all phases of the research. ticated computer systems to satisfy internal with existing court orders. Sam Houston State University Personnel of the Texas Department of management needs, these systems are not To better understand how agencies deal -Michael A. Hagstad Corrections were most. helpful throughout necessarily responsive to external demands with the demand information problem, 17 D. C. Department of Correr;tions the project, especially Lonnie Eslick, Di­ for information. Even with the most ad­ [I correctional systems were studied to deter­ -Terrell Don Hu~to rector of Data Processing and Ron Taylor, vanced automated capability, many agen­ mine how they receive, process, and respond Commissioner, Virginia Department of Cor- Assistant Director for Treatment. cies find that they must manually compile 1 to requests. These field visits suggested rections The authors are also deeply indebted to detailed statistical information if they are many ways that correctional institutions -Allen H. Lammers Nancy Walker, who prepared the final re­ to satisfy demand requests in a timely and j might improve their demand information SEARCH Group, Inc. port and provided the vital secretarial and accurate manner. processing and also indicated the types of -Michael O. Lowther administrative support so necessary in bring­ Cognizant ofthis ever-growing problem, technologies currently used by some cor­ Oklahoma State Planning Agency ing the project to a successful conclusion. the Bureau of Justice Statistics awarded a 'II rectional agencies that could be transferred -Bill Mullan Finally, the authors are particularly
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