NOTICE TO THE MAYOR AND COUNCILLORS. An ordinary meeting of the Council of the City of Prospect will be held in the Civic Centre, 128 Prospect Road, Prospect on Tuesday 22 March 2016 at 7.00pm. A G E N D A Members of the public are advised that meetings of Council are video recorded and the recordings of the open session of the meeting will be made available on Council’s website for a period of 2 months 1. OPENING 1.1 Acknowledgment of the Kaurna people as the traditional custodians of the land 1.2 Council Pledge 1.3 Declaration by Members of Conflict of Interest 2. ON LEAVE – Cr A Harris 3. APOLOGIES – 4. CONFIRMATION OF MINUTES OF THE ORDINARY MEETING OF COUNCIL HELD ON TUESDAY 23 FEBRUARY 2016 5. MAYOR’S REPORT (Page 1-2) 6. VERBAL REPORTS FROM COUNCIL REPRESENTATIVES ON LOCAL GOVERNMENT OR COMMUNITY ORGANISATIONS 7. PETITIONS – Nil 8. DEPUTATIONS - Nil 9. MOTIONS ON NOTICE Nil. 10. QUESTIONS WITH NOTICE Nil. 11. QUESTIONS WITHOUT NOTICE 12. PROTOCOL The Council has adopted the protocol that only those items on Committee reports reserved by members will be debated and the recommendations of all items will be adopted without further discussion. 13. REPORT OF COMMITTEES Nil. 14. COUNCIL REPORTS – INFORMATION REPORT Nil. 15. COUNCIL REPORTS Core Strategy 1 – Our Community 15.1 2016 Tourrific Prospect Event Evaluation (Pages 3-104, Recommendation on Page 5) 16. COUNCIL REPORTS Core Strategy 2 – Our Economy 16.1 Intelligent Community Forum Foundation (ICFF) – Board Membership (Pages 105-112, Recommendation on Page 105) 17. COUNCIL REPORTS Core Strategy 3 – Our Environment 17.1 Nuisance Pigeon Eradication Program (Pages 113-117, Recommendation on Page 113) 18. COUNCIL REPORTS Core Strategy 4 – Our Character Nil. 19. COUNCIL REPORTS Core Strategy 5 – Your Council 19.1 Recruitment of Independent Member – Audit Committee (Pages 118-124, Recommendation on Page 118) 19.2 Informal Gatherings Policy (Pages 125-133, Recommendation on Page 125) 19.3 Conference Opportunities – Elected Member Training and Development (Pages 134-148, Recommendation on Page 134) 19.4 Request for Financial Assistance – Blackfriars Old Scholars Association Soccer Club and West Torrens Eagles Lacrosse Club (Pages 149-167, Recommendation on Pages 149-150) 19.5 Prospect Road Streetscape Upgrade (Pages 168-170, Recommendation on Page 168) 20. COUNCIL DIARY 20.1 Event: African Twilight Markets Market Stalls Date: Friday 26 March 2016 (6pm – 9pm) Venue: Vine Street Plaza 20.2 Event: African Twilight Markets Market Stalls Date: Friday 1 April 2016 (6pm – 9pm) Venue: Vine Street Plaza 20.3 Event: The Desert Atlas Exhibition/Show Date: Sunday 3 April – Sunday 24 April 2016 (Launch 3 April at 3pm) Venue: Prospect Gallery, 1 Thomas Street 20.4 Event: The Power of Me Family Friendly Musical using Puppetry Date: Thursday 28 April 2016 (10.30am for 11.00am start) Venue: Prospect Town Hall, 126 Prospect Road 21. GENERAL BUSINESS Council has resolved that an Agenda Item “General Business” be included on Council and Committee Agendas to enable members to raise matters of a minor nature for action by the Administration, or to call for reports. 22. GENERAL BUSINESS – URGENT MATTERS Council has resolved that an Agenda Item “General Business – Urgent Matters” be included on Council and Committee Agendas for members to raise matters of a genuinely urgent nature, is not a change to Council Policy and cannot wait until the next Council or Committee meeting recognising that the leave of meeting will be required for each item on each occasion. 23. CONFIDENTIAL ITEMS Nil. 24. CLOSURE Cate Atkinson Chief Executive Officer Item 5: Mayoral Monthly Report 1 1 AGENDA ITEM NO.: 5 TO: Council on 22 March 2016 DIRECTOR: Ginny Moon, Director Corporate Services REPORT AUTHOR: Glenda Parsons, Executive Assistant CEO and Governance Officer SUBJECT: Mayoral Monthly Report This report covers the period from 24 February – 22 March 2016 In brief, the Mayoral activities have included the following: 1. Activities Attended Prospect Primary School Dinner - Farewell Korean Student Visitors Attended Twilight concert – Latin Dance Party Participated in Melbourne Library Tour Attended Welden & Coluccio Lawyers - Dinner Celebration Attended Clipsal 500 Adelaide as a guest of Hon Jay Weatherill MP Attended Metro Mayor's Luncheon – Gawler Presentation to ERD Committee on Prospect’s Heritage DPA Conducted Interviews for Independent Member of Audit Committee Panel Session - Public Libraries Board – ‘Managing and Leading in the 360‘ Attended Eastside BEC - Networking Breakfast – ‘Generating New Markets Through Innovation’ Participated in Artist In Residence Public Art Interviews Attended Labrina Village's 20th Birthday Celebration as a guest Guest at the Indian Mela 2016 - Golden Jubilee Celebrations Hosted Libraries Board Metropolitan Tour 2016 (Prospect) with CEO and staff Hosted Citizenship Ceremony Attended 2015 Governor's Multicultural Awards Filming and Production of Network Prospect Competition Video 2. Meetings Senator Penny Wong on behalf of LGA Board Architecture on Show 2016 with Cr Bowman David Washington (InDaily), and LGA CEO Matt Pinnegar LGA Procurement Board Meeting Metropolitan Local Government Group Attended Champions Meeting - Communications Strategy Discussion Meeting with Richard Antunes regarding 144 Prospect Road LGA Board Meeting 2016 Prospect Art Action Network Monthly Meeting Shelter SA regarding corner of Gurr Street and Devonport Terrace Project City Wide Public Art Advisory Board Regular meetings with CEO, Directors and staff Council Meetings and Workshops City of Prospect: Council Agenda 22/03/2016 Item 5: Mayoral Monthly Report 2 2 3. Other Media Enquiries Various phone calls, emails, letters, etc Correspondence and meetings with constituents and councillors I’d be grateful if an elected member would move this report. David O’Loughlin Mayor City of Prospect: Council Agenda 22/03/2016 Item 15.1: 2016 Tourrific Prospect Event Evaluation 3 3 AGENDA ITEM NO.: 15.1 TO: Council on 22 March 2016 DIRECTOR: Nathan Cunningham, Director Community, Planning and Communications REPORT AUTHOR: Carolyn Ramsey, Manager Arts, Gallery and Events SUBJECT: 2016 Tourrific Prospect Event Evaluation 1. EXECUTIVE SUMMARY 1.1 Council endorsed a budget and recently delivered the fifth Tourrific Prospect street party, and the Stage 1 Start of the Santos Tour Down Under (STDU). 1.2 For City of Prospect, the Tourrific Prospect event continues to be a major undertaking. The investment by Council is significant and the support from local sponsors is highly valued. Together, this investment sees Council deliver on its commitment to undertake the best possible event for our, and the wider, community within allocated resources and event site limitations. 1.3 In 2016 strong crowd and trader numbers were achieved. Since the first Tourrific Prospect in 2012, the event aims to deliver a high calibre, inclusive event which is admired by other Councils, as each competes for audiences within Adelaide’s peak event period. Our relationship with the STDU is well regarded and the STDU continues to support and promote the Tourrific Prospect brand to their local, national and international audiences. 1.4 The Guinness World Record (GWR) Largest Ukulele Ensemble attempt was a new initiative developed as an audience development and participation strategy to attract and bring new people to Prospect and the event. As many Councils now do great street parties, the events team sought something unique that the whole community could embrace, participate in and enjoy as a ‘once in a life time opportunity’. 1.5 To continue future Tourrific Prospect events Council will need to consider the significant financial and staff investment as well as sponsor commitments required to maintain the quality, variety and broad participation the community have come to expect of their own ‘street party’. 1.6 This report is presented ahead of Annual Budget deliberations to inform Council’s decision making for the 2016/17 financial year. 1.7 This report provides Council with information and details concerning the event’s objectives as well as the following. Event management practises that have been built up over five years by incorporating event staff, trader and participant feedback and comments as to what works and what needs improvement Budget and expenditure forecasts in this high demand event period that impacts on availability of event staff and infrastructure, often at a premium price City of Prospect: Council Agenda 22/03/2016 Item 15.1: 2016 Tourrific Prospect Event Evaluation 4 4 VIP events showcasing what is great about our City, and achieving sponsorship income success in an increasingly competitive and risk adverse climate Staffing and volunteers- their roles, responsibilities and collective value to the event The report and findings by Greenhill Research and Planning in association with Truscott Research that was designed to determine the impact of the event from the perspective of event patrons, stallholders and traders, Prospect Road businesses and our 2016 sponsors Marketing and media achievements by marketing company Algo Mas Operations and logistics overview with regard to visitor, trader, stage, security and site management as well as emergency response plans Our continued commitment to the tradition of Tourrific Prospect as a true family friendly, all ages and inclusive event Overview of the second year results of our ‘zero waste’ strategy Validation of attendances, estimated at 18,000 Return on investment calculations for Council Overview of Council’s relationship with STDU noting we were offered not only a stage start again after only a one year break, but the much sought after Stage 1 Start confirming Prospect as a highly regarded partner of the STDU Summary of internal (staff, volunteers and Elected Members) evaluation and feedback sessions with observations and suggestions for future major events. 1.8 The 2016/17 budget approved a net cost to Council of $178,066 (plus projected income – all sources of $62,000) resulting in a total expenditure of $240,066 for the 2016 event.