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South Ayrshire Council Report by Executive Director

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South Ayrshire Council Report by Executive Director Agenda Item No. 4 (2) (e) South Ayrshire Council Report by Executive Director - Economy, Neighbourhood and Environment to Leadership Panel of 28 May 2014 Subject: Review of Public Conveniences 1. Purpose This report seeks approval for proposals for public conveniences in South Ayrshire which complements and improves upon existing publicly and privately provided conveniences and ultimately assists the development of a more effective and efficient service. 2. Recommendation It is recommended that the Panel: a) Approves the introduction of charging for the use of public conveniences and the inclusion of charging mechanisms (paddlegates) in the proposals 2b-2f below. b) Approves the refurbishment proposals for the Pavilion, Blackburn and Arthur Street facilities in Ayr at an estimated total cost of £872,000 c) Approves the development of new facilities at Barassie Seafront at an estimated cost of £86,000. d) Approves the demolition of the closed toilets at Maybole and the development of new facilities incorporating 3 direct access WC’s at an estimated cost of £66,000 e) Approves the construction of permanent public conveniences at Girvan Harbour, at a location to be confirmed, and at a cost of up to £90,000 f) Approves the installation of paddlegates to allow charging at The Flushes Girvan, Ainslie Park Girvan, Links Road Prestwick, Church Street Troon, St Meddans Troon at an estimated cost of £150,000. g) Funding for proposals (b) to (f) above to be funded 50% from Repairs and Renewals and 50% from Capital Expenditure provision for 15-16. h) Approves the increase in revenue costs resulting from increased opening hours and associated labour costs, across all facilities, at an additional cost of £171,000 to be funded from charge income i) Confirms the withdrawal of comfort scheme facilities in Girvan and Colmonell with the funds released being put towards extended opening hours at other facilities. 3. Background 3.1 The provision and maintenance of toilets in public places is a discretionary function of local authorities who have the power under Section 87 of the Public Health Act 1936 to provide public conveniences. There is no statutory duty for local authorities to provide public conveniences. 3.2 In April 2005, Council considered all 39 public convenience facilities which were operational at that time. The closure of 25 was approved, and they were demolished, mothballed or sold and the remaining 14 were retained as current live operational facilities. An additional, automated facility was added following this review and is on a long term lease at Boydfield Gardens, Prestwick. 3.3 The Council‟s traditional stand-alone public toilets are no longer the sole facilities available for public use. Shopping Centres, supermarkets and others increasingly provide toilets for the public. Public expectations of what should be provided have also altered; for example, people now expect baby-changing facilities and the law requires disabled provision where practical. 3.4 The Leadership Panel, the Corporate and Community Planning Standing Scrutiny Panel and full Council considered a report Review Of Public Conveniences at their meetings of 5 November and 3 December 2013; 14 November 2013 and 19 December 2013 respectively. 3.5 The Council decision of 19 December was: I. to approve the proposals contained within paragraph 6.1 of the report to the Leadership Panel on 5th November 2013 for a number of the existing public conveniences1 in South Ayrshire with the exception of:- a. the recommendations to introduce charging for the use of public conveniences and to set the charge for use of facilities at 30p; and b. the recommendation to allocate £210,000 from the repairs and renewals fund for the installation of paddle gates at 8 facilities; II. to approve the development of schemes for current and potential additional facilities listed in paragraph 6.22 of the joint report, and request that Officers bring firm proposals to Leadership Panel for approval in Spring 2014; III. to approve the installation of footfall counters in the existing public conveniences in order to provide exact visitor numbers, noting that the costs of these would be met from within existing budget; and IV. to request Officers to report back to Leadership Panel in Autumn 2014 with a business case setting out options for charging at public conveniences noting that the business case should include consideration of levels of charges and costs of collection in relation to usage levels at different facilities 3.6 The current paper fulfils the commitment to return to Leadership Panel in Spring 2014 with firm proposals for facilities at The Pavilion, Blackburn, Arthur Street, Ayr; the Harbour Girvan and consideration of additional facilities at the Low Green, Barassie shorefront and Maybole. 3.7 This paper brings forward charging proposals now rather than waiting until a full summer season has passed. A decision on charging is relevant to proposals for refurbishment because if Council approves the principle of charging then paddlegate facilities to collect monies should be incorporated into the refurbishment proposals. The data so far from the footfall counters3 is sufficient to set out a business case regarding where charging should be introduced. 3.8 The paper approved by Council on 19 December 2013 required consultation with communities regarding withdrawal of current comfort schemes in Girvan and in Colmonell and proposed permanent closure of facilities in Maybole. Based on footfall information, there was also consultation regarding provision in Ballantrae. In addition, there was consultation regarding location and scale of facilities at the Harbour in Girvan. Consultation took the form of meeting with community councils in Girvan, Maybole and Ballantrae. A written request for views went to 1 Dunure, Ballantrae, The Flushes Girvan, Ainslie Park Girvan, Links Road Prestwick, Church Street Troon, St Meddans Troon and Barr 2 The Harbour Girvan, The Pavilion Ayr, Blackburn Drive Ayr, Arthur Street Ayr and Barassie Shorefront 3 This includes numbers of people using gents‟ and ladies‟ facilities and timing of visits. The footfall counters were installed at the end of January and are in place currently in all Council run public conveniences. The data used in this paper refer to the period end Jan to end April. the Community Council in Colmonell but no response has been received to date. 3.9 Consultation with communities covered comfort schemes, “traditional” public conveniences and also Automatic Public Conveniences (similar to that in Boydfield Gardens in Prestwick) and Semi-Automatic Direct Access toilets, which are cubicles that can be entered directly on payment of a charge, but which are not self-cleaning. 3.10 Discussion at Corporate and Community Planning Scrutiny Panel included consideration of level of charges, arrangements for handling cash, the importance of public conveniences to tourism, the requirement for quality facilities, longer opening hours and having staff present on site. 3.11 The proposals below include consideration of: “direct access toilets”. These are individual cubicles which the customer enters from the street. The door is released on the payment of the charge.The charging mechanism is contained securely within the door. The design of these toilets can fit well into a variety of surroundings. Labour costs for these toilets are based on cleaning and resupply every day; but there are savings in labour compared to traditional toilet blocks because the facilities do not need to be opened and closed each day. Direct access toilets are available for public use 24 hours a day, but can be locked closed overnight if there is a risk of misuse. “Paddlegates”. These are turnstile entrances that allow access on payment of the appropriate charge. The charge can be altered by the Council at any time. The cash boxes are secure and are resistant to vandalism. Paddlegates are required at each traditional facility, and at both ladies‟ and gents‟ entrances. They are not needed for direct access toilets as these are operated via charging mechanism contained securely within the door. 3.12 Footfall counters were installed at the end of January 2014. The data noted in Appendix 1, which has information on detailed options considered for each site, is based on figures between end January and end April 2014, except for the temporary facilities at the Harbour, Girvan where the counters were installed in the 4th week of March. The footfall data includes number of customers using gents‟ facilities and those using ladies‟ facilities. The data show peak and average levels of usage. The figures have been used as the basis for estimating annual income levels, by calculating the weekly averages for February, March and April and multiplying those by 52 weeks. These months had reasonably good weather despite them being late winter and spring months and the holiday weekend in April was particularly warm. So they give a reasonable basis on which to estimate annual usage figures. The average for the Harbour in Girvan is calculated on data from 24 March to 18 May which is likely to overestimate annual usage. 4. Proposals 4.1 Charging (a) Footfall counters were installed at Public Conveniences in order that the levels of usage could determined. Income estimates in Appendix 1 assume that the levels averaged from February to April of this year given a broad indication of potential usage throughout the average year and introducing charges does not lead to a reduction in level of usage. (b) For some facilities, it is expected that the income could be higher than anticipated above due to increase in usage during peak times. (c) Based on the information reported in Appendix 1, it is proposed to introduce charging at all facilities except Ballantrae, Maidens and Dunure where the very low levels of usage will not generate enough income to make the installation of paddlegates worthwhile.
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