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Request for Bids Solicitation CWB 11/02 Request For Bids For the Sale of Food from Pushcarts and Mobile Trucks at Various Locations Citywide and from a Snack Bar in Canarsie Park, Brooklyn Issue Date November 21, 2002 Michael R. Bloomberg Mayor of the City of New York Adrian Benepe Commissioner of Parks & Recreation Joanne G. Imohiosen Assistant Commissioner for Revenue 1 Request For Bids Timetable The following schedule has been established for the Request for Bids (RFB) for the sale of food from pushcarts and mobile trucks at various locations and from a snackbar at Canarsie Park, Brooklyn. This schedule is subject to change as circumstances warrant. RFB Release Date: Thursday, November 21, 2002 Bids Due: Wednesday, December 18, 2002 @ 11am Note: If you have a physical disability which would prevent you from delivering your bid to the Arsenal, please contact the project manager at least 48 hours prior to the bid submission deadline above so that special arrangements can be made to accommodate you. Project Managers NYC Parks & Recreation project managers for these concessions are: Nicole Clare: Manhattan south of 59th Street and Staten Island Anjan Mishra: Bronx Richard Sedlisky: Manhattan north of 59th Street, including Central Park and Randall’s Island-Wards Island Jeffrey Shatz: Brooklyn Stephanie Smith: Queens, including Flushing Meadows Corona Park Please call the project managers at 212-360-1397 if you have any questions regarding this RFB or these concessions. You may also fax your questions to them at 212-360-3428, or leave a message for them on the Telecommunications Device for the Deaf (TDD) at 800-281-5722. Request For Bids NYC Parks & Recreation requests bids for the sale of food from pushcarts and mobile trucks at locations citywide. A three (3) season term is offered (unless otherwise noted) beginning with the effective date through December 31, 2005 (unless otherwise noted). BIDDERS SHOULD BE AWARE THAT CERTAIN FOOD AND BEVERAGE PRICE INCREASES HAVE BEEN APPROVED. THEREFORE YOU SHOULD KEEP THIS IN MIND WHEN SUBMTTING YOUR BID(S). Note: If you are a successful bidder, you will be notified that you have thirty (30) days in which to obtain insurance coverage, post a security deposit, and sign your permit with NYC Parks & Recreation, and pay any outstanding balances owed from any current or past permits. If within this thirty (30) day period you do not respond accordingly, your bid deposit of $600.00 will be seized, and Parks may award the concession to the next-highest bidder or readvertise the location, if it feels that it would be in the best interest of the city to do so. Your failure to enter into an agreement with Parks may be considered in the evaluation of future bids. 2 Approved Menu and Maximum Prices Note: Bidders should be aware that certain food and beverage prices increases have been approved. Therefore you should keep this in mind when submitting your bid(s). Unless otherwise indicated, all pushcart locations are for the sale of the items listed below, at prices no greater than the prices below. Under no circumstances may any mobile food concession exceed these maximum prices for the items listed below. Please note that processing/cooking grills will not be allowed at any pushcart locations except those listed in this RFB as processing cart locations. Mobile truck concessionaires may, with Parks' approval, sell items other than the items listed below. If you would like to sell items other than those listed below at a mobile truck location, please be sure to include a proposed menu with a price list in your bid submission. Pushcart locations designated as ethnic food cart, specialty cart, and breakfast cart are for the sale of specific food items that must be approved by Parks. Ethnic food carts may sell items other than those listed below, including dishes native to other parts of the world, but they will not be permitted to sell the items on the menus below, with the possible exception of beverages and chips. Specialty carts may sell a variety of foods not included on the following menus, including potato skins with fillings, crepes, soups, popcorn, cotton candy and other items, as well as unique soft drinks, such as egg creams, and fruit juices. Breakfast carts are for the sale of breakfast foods. If you are bidding on any such locations, please be sure to include a proposed menu with a price list in your bid submission. NOTE: Unless otherwise noted, if you operate a pushcart location that also contains a 3’ x 3’ ice cream cart, in cold weather you may substitute the ice cream cart with a 3’ x 3’ nut cart. The following menu lists the items that may be sold at pushcart locations and the highest prices that may be charged for the items. Item Price Hot dogs (10 to the pound) $1.50 Sausage $2.00 Polish sausage $2.50 Soda (12 oz) $1.25 Soda (20 oz., plastic bottle only) $2.00* Snapple (20 oz. plastic bottle only) $2.00 Specialty Soda and Juice $1.25 Pretzels $1.50 Cheese-filled pretzels $3.00 Knishes $1.50 Chips $0.50 Red Bull beverage $3.00 Bottled water (16 oz.) $1.50 Bottled water (24 oz.) $2.00** *Concessionaires who sell this item must always have 12 oz. cans of soda available. **Concessionaires who sell this item must always have 16 oz. bottles of water available. ***If no 12 oz. soda is available, 20 oz. must be sold at 12 oz. price ($1.25). If no 16 oz. water is available, 24 oz. must be sold at 16 oz. price ($1.50). See list of fines. Please note that if you wish to sell any cooked items other than hot dogs, including precooked knishes, the New York City Department of Health requires you to complete a food handling course. 3 NOTE: THE SALE OF BEVERAGES IN GLASS BOTTLES IS PROHIBITED. Ice Cream Unless otherwise indicated, each pushcart may have a 3' x 3' freezer cart attachment for the sale of ice cream products. The following is a menu for locations where ice cream may be sold. Regular brands, including Good Humor, FrozFruit, Popsicle and related brands: Item Price Italian Ice (8 oz. cup) $1.00 Ice Cream Bar $1.50 Big Stick $1.50 Ice Cream Sandwich $1.50 Supersicle Firecracker $1.50 Calippo $1.50 King Cone $2.00 Chocolate Eclair $2.00 Strawberry Shortcake $2.00 Squeeze Up $2.00 Toasted Almond $2.00 Candy Center Crunch $2.00 Jumbo Jet Star $2.00 FrozFruit (8 oz. cup) $2.00 Premium brands, including Haagen-Dazs, Breyers and related brands: Item Price Premium Vanilla Bar $2.00 Premium Almond Bar $2.00 Vanilla Milk Chocolate $2.50 Chocolate/Dark Chocolate $2.50 Nut Cart Menu Pushcart locations for the sale of nuts and dried fruit are designated with the letters NC following the property numbers (example: M10-60-NC). These carts may be up to 3' x 3' in size. All nuts and dried fruit will be sold in 8 oz. bags. Following are the items that may be sold at these locations: Item Price Peanuts $1.00 Almonds $2.00 Cashews $2.00 Pistachios $1.00 Honey roasted nuts (coconuts) $1.50 All varieties of dried fruit $1.00 Bid Submission Instructions All bids must comply with all items in the Bid Submission Requirements section below, and should comply with all items in the Bid Submission Guidelines section below. A completed bid form (attached to the back of this RFB), a bid deposit, and any additional information must be submitted in a sealed envelope with the following information written on the outside of the envelope: 4 < Name and address < Solicitation CWB 11/02 < Locations and property numbers on which you are bidding < Due: Wednesday, December 18, 2002 @ 11am Additional information submitted should be printed or typed on 8 1/2” x 11" paper. No bids should be submitted in plastic sleeves or spiral binders. Telegraphic or facsimile bids will not be accepted. Bid Submission Requirements Each bid submitted must meet the following requirements. Bids that do not comply with these requirements will be automatically disqualified from further consideration. NYC Parks & Recreation cannot consider bids that do not comply with these requirements. Social Security Number: Your Social Security Number must be included on the bid form. Fee Offer: Each bid should contain a fee offer to the City expressed as a guaranteed annual payment for each season/year of operation. The seasons/years offered are defined as follows: Season/Year 1: Start date (usually about one month after date available) through December 31, 2003 Season/Year 2: January 1, 2004 through December 31, 2004 Season/Year 3: January 1, 2005 through December 31, 2005 You must submit a separate fee offer for each location that you are bidding on, even if the locations are in the same park. Parks expects an increase of at least 5% in the annual fee for each successive season of the license. You must specify the amount you offer for each season/year. Minimum Bid: Parks has established a minimum bid of $600.00 for each year/season of operation. Parks will not accept any bids lower than $600.00 for each year/season of operation. In the event that several bids are comparable, i.e., close, Parks will use a Net Present Value (NPV) analysis to determine which bid is highest. Bid Deposit: Each bid must be accompanied by a bid deposit in the form of a certified check, official bank check, cashier’s check or money order in the amount of six hundred dollars ($600.00) per location.
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