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Honorary Appointments – Aide Memoire

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Honorary Appointments – Aide Memoire AIDE-MEMOIRE HONORARIES October 2014 LIST OF EFFECTIVE PAGES 1. Insert latest changed pages and dispose of superseded pages in accordance with applicable orders. NOTE A black vertical line in the margin of the page indicates the portion of the text affected by the latest change. Changes to illustrations are indicated by miniature pointing hands or black vertical lines. 2. Dates of issue for original and changed pages are: Original 0 October 2014 Amendment 1 October 2015 3. Zero in Change No. Column indicates an original page. The use of the letter E or F indicates the change is in the English or French only. Total number of pages in this publication is 36 consisting of the following: Page No Change No.. Title…………………………………….………..0 i – ii……………………………………………...1 1 – 7…………………………………..………...1 A1 – A2 …………………………………………1 B1 – B6 ………………………………………...1 C1 – C2………………………………………….0 D1………………………………………………..0 E1………………………………………………..0 F1………………………………………………..0 G1 – G3…………………………………………0 H1 – H2...……………………………………….0 I1 – I2……………………………………………0 J1………………………………………………..0 K1 – K3…………………………………………0 L1………………………………………………..1 i TABLE OF CONTENTS LIST OF AMENDMENTS…………………………………………………………. i TABLE OF CONTENTS…………………………………………………………... ii REFERENCES……………………………………………………………………... 1 INTRODUCTION…………………………………………………………………… 1 THE CANADIAN FORCES – REGULAR AND RESERVE…………………… 2 ELIGIBIILTY………………………………………………………………………... 2 APPOINTMENT AUTHORITY……………………………………………………. 2 EXTENSION AUTHORITY……………………………………………………….. 3 APPOINTMENT PROCEDURES………………………………………………… 3 SECURITY DESIGNATION – CORRESPONDENCE…………………………. 4 ENTITLEMENTS…………………………………………………………………… 4 HONORARY APPOINTEE RESPONSIBILITIES..…………………………….. 4 PUBLIC RELATIONS……………………………………………………………... 6 ANNEX A – TRAVEL…………………………………………………………… A-1 ANNEX B – UNIFORMS………………………………………………………….. B-1 CATEGORIES AND ORDERS OF DRESS…………………………………….. B-3 ANNEX C – DECORATIONS AND OTHER AWARDS C-1 ANNEX D – IDENTIFICATION CARDS………………………………………… D-1 ANNEX E – APPOINTMENT SCROLL…………………………………………. E-1 ANNEX F – SECURITY CLEARANCE…………………………………………. F-1 ANNEX G – COMPLIMENTS (INCLUDING SALUTES)…………………….. G-1 ANNEX H – HONORARY CONDUCT AT OR ON PARADE………………… H-1 ANNEX I – MESS ETIQUETTE………………………………………………….. I-1 ANNEX J – RANK GUIDE……………………………………………………….. J-1 ANNEX K – TERMS OF REFERENCE THE COUNCIL OF HONORARY COLONELS OF THE CANADIAN ARMY EXECUTIVE COMMITTEE …….. K-1 ANNEX L – USEFUL CONTACT INFORMATION…………………………….. L-1 ii HONORARYAPPOINTMENTS – AIDE MEMOIRE REFERENCES A. QR&O 3.06 (Honorary Appointments) B. QR&O 3.07 (Honorary Ranks) C. QR&0 Chap 17 (Dress and Appearance) D. CFAO 3-4 (Honorary Appointments and Honorary Ranks) E. CFAO 26-3 (Identification Cards) F. DAOD 2016-0 (Approval to Travel on Canadian Forces Aircraft G. CAO 11-09 Canadian Army Honorary Appointments H. DH&R (Canadian Honours Chart – Canadian Decoration) I. CFTDTI Jan 2012 J. A-AD-265-000/AG-001 (Canadian Forces Dress Instructions) K. A-PD-201-000/PT-000 (The Canadian Forces Manual of Drill and Ceremonial) L. TOR - The Council of Honorary Colonels of the Canadian Army Executive Committee M. DSA Booklet – 24 Apr 2014 N. CANFORGEN 135/12 CMP 057/12 171542Z JUL 12 COMPENSATION AND BENEFIT ADMINISTRATION – APPROVAL OF NEXT OF KIN (NOK) AND HONORARY APPOINTEES TRAVEL BENEFITS AND DEFINITION OF NOK AND PRIMARY NOK INTRODUCTION 1. The purpose of this document is to provide guidance to you, the Honorary member, as it provides information on various topics concerning your appointment. This Aide-Memoire is released under the authority of the Commander of the Canadian Army and is to be used in conjunction with the Director Senior Appointments (DSA) Booklet (reference M). The Council of Honorary Colonels of the Canadian Army Executive Committee is responsible to the Commander to make recommendations for amendments to this document. This document will be reviewed annually in order to maintain its currency. The references quoted herein are effective the date of release of the Aide-Memoire. 2. The Canadian tradition of appointing honoraries to units originated with the British military but has only been in practice in Canada for a little over a century. The first Honorary Colonel appointment in Canada was that of Lieutenant-Colonel the Honourable J.M. Gibson, a Provincial Secretary in the Ontario Government. He was appointed as Honorary Lieutenant Colonel to the 13th Battalion of Infantry in 1895. 3. Early in the 20th century the prime minister of Canada, Sir Robert Borden described the practice of appointing honoraries as: “of greatest advantage to the Militia to be able to enlist the interest and sympathy of gentleman of position and wealth by connecting them to Regiments”. That sentiment remains true today. The Honorary is seen to be the guardian of Regimental traditions and history, promoting the units identity and ethos and being an advisor to the Commanding Officer on virtually all issues EXCLUDING operations. Although the movement originated with the army, over the years the practice of appointing honoraries has evolved and we now have Honorary members representing all the environments and major components of the Canadian Forces. Honorary members work behind the scene and provide needed support that would otherwise not be available. 1/7 THE CANADIAN FORCES – REGULAR AND RESERVE 4. The CF consists of a Regular, full time component and a Reserve (ordinarily part time) component. The Reserves is the collective name applied to the Navy Reserve, the Army Reserve (Militia) and the Air Reserve. 5. The Army is organised into four geographic Divisions currently known as 3 Canadian Division, 4 Canadian Division, 2 Canadian Division, and 5 Canadian Division. Additionally, the Army has grouped all of its training organizations into the Canadian Army Doctrine and Training Centre (CADTC). Each Division is further divided into Regular Force Brigades known as Canadian Mechanised Brigade Groups (CMBG) and Reserve Force Brigades known as Canadian Brigade Groups (CBG). There are a total of three CMBGs and ten CBGs across the entire Canadian Army. With the exception of certain specialty units, every Army Reserve unit is grouped within one of the ten Army Reserve CBGs. 6. Members of the Reserve component will normally serve in one of three categories: Class A – normal Reserve Unit duties i.e. one evening a week training with their Unit and weekend exercises or training scheduled throughout the year; Class B – “Called Out” to serve on a full time basis in support of the Reserves or a Reserve Unit, usually no longer than six months or Class B (permanent), which consists of a relatively small number of individuals who serve on a full time basis, at all levels, within the CF organization; Class C – “Called Out” to supplement or fill a Regular Force position. There may also be other, special, “Call Outs”. 7. The difference between “Colonel of the Regiment” and “Honorary Colonels/Lieutenant Colonels” is based on the unit to which they are appointed and whether that unit is Regular or Reserve Force – “Colonel of the Regiment” is appointed to a Regular Force unit, and an Honorary Colonel is appointed to a Reserve unit. Some Reserve units are battalions of a Regular Regiment and the Colonel of the Regiment is the Honorary appointment for the entire Regiment including the Regular and Reserve battalions. ELIGIBILITY 8. To be eligible a person must: a. be a former Canadian Forces (CF) officer, a former officer of any of Her Majesty’s Forces who has a record of distinguished service, a distinguished Canadian citizen or a distinguished British subject; and b. meet such other conditions as the Minister may prescribe. 9. While not being a criterion for selection, but rather an asset to the performance of their duties, the candidate for honorary appointment should, preferably, be able to communicate in both official languages. APPOINTMENT AUTHORITY 10. The Minister of National Defence (MND), on the recommendation of the Chief of the Defence Staff (CDS) is the approving authority for all appointments. The tenure of appointment of an Honorary member will normally be for a period of three years. This three-year period is very specific with start and end dates. Unit Commanding Officers (COs) are responsible, prior to reaching the termination date for their Honorary member, to initiate a request, through the Chain of Command, eighteen months prior to the appointment termination, for a new 2/7 appointment or extension request. This time frame should allow the staffing process to conclude in order to have a replacement in place in a timely fashion. EXTENSION AUTHORITY 11. Extensions to the tenure of appointment may be granted for a period of one, two or three years. Subsequent extensions can also be requested. An extension request is processed in the same manner as an original appointment except that extensions will be processed directly by DSA to MNDO, without requiring input from CDSO. Unit COs are also responsible to initiate extensions and should do so eighteen months prior to the appointment termination for the same reasons as above. 12. The Chain of Command will be informed by DSA that the extension has been approved. The nominee will then be asked to confirm that they accept the extension (again this must be done personally by the appointee). Until such time as the acceptance of the extension is received, normally by email, the extension will not be entered into the system. It should be noted that there will be no letter from the MND for honorary extensions as this is only extended for initial appointments. 13. If no request for a
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