ChoicePartners.org The Right Resources. Right Now. April 1 March 31 2017 - 2018 Supply Catalog April 1, 2017 Dear Members of Choice Partners cooperative: We are pleased to offer the 2017-2018 Choice Partners Supply Catalog, effective April 1, 2017 through March 31, 2018. This catalog provides two options for procurement: line item hard bid pricing of 1,100+ items in nine categories AND the convenience of accessing the full line of products in each vendor’s catalog, with a percentage discount. This contract has a provisional allowance for price adjustments subject to manufacturer’s increase on a quarterly basis. Vendors will notify Choice Partners of potential increases 30 days prior to the end of each quarter. Any accepted price changes will be effective July 1, 2017, October 1, 2017 and January 1, 2018. Look for the dates and revision numbers on the pdf catalog. VENDOR EXCEPTIONS a. Alamo Classroom Solutions - Free shipping with orders of $100 or more in consumable items, instructional material and school supplies not including furniture. Shipping charges will be applicable only when requesting expedite overnight or any special delivery. Products delivery is 10-15 business days from the day the Purchase Order is received. Drop Ship inventory check will be made daily to avoid backorder issues. Tracking information will be provided to customers once made available for ETA. Returns must be authorized and require a return authorization provided by Customer Care at 1-844-590-1250. Restocking fee of up to 25%-30% may apply. b. Bosworth Paper – See Bosworth Freight and Delivery schedules on Pages 6-9. c. Blick Art Materials - Delivery is 7-14 ARO. Please reference QBM0672 when ordering from the 2017-2018 Supply Catalog. Please reference QD20000 when ordering from the catalog discount portion of this contract. d. BSN Sports – F.O.B. destination / net 30 days / 2-30 days ARO / Full freight can be charged for any orders under $100. Reference 16-50939 to receive discount prices. Samples available upon request. e. Capital Plastics Int’l. – If delivery is out of Houston, the order must be a minimum of four pallets. f. Crown Paper& Chemical – Free Freight for Regions 4, 5 & 6. Freight charges will be added to anywhere outside these regions at .35 cents a mile. Minimum delivery $300. Reference HCDE2017 on purchase order. g. Discount School Supply – Free Freight with a minimum order of $99 on all stock items (excluding items pictured with a small truck in our catalog) to one location. Orders 1 Division of Harris County Department of Education 6005 Westview Dr., Houston, TX 77055 713.696.2122 877.696.2122 www.ChoicePartners.org that do not meet the $99 minimum for stock items will be charged a minimum of $8.50 or 15%, whichever is greater, for shipping. Reference RFPCP116 when ordering. h. Last Group Enterprises – Free Freight for orders over $100 to Region 4 (Houston area only). All other areas in Texas must order $2,000 or more for free freight. i. Nasco – Minimum order requirement of $50 after discount is applied. Free ground shipping on orders except for live material or items with a truck logo . Delivery is 7-21 ARO. Reference 25786-Art Supplies when ordering. j. Pyramid School Products – Reference quote numbers listed in price catalog for all orders. k. S&S Worldwide – All stock purchases will receive free standard ground delivery. Items labeled FOB/Dropship are not eligible for free shipping. Large items/orders shipping by truck are not eligible for free inside delivery or lift gate services. Items purchased through catalog discount and labeled dropship delivery will be charged shipping prepaid and added to invoice. l. School Health Corporation – Free shipping and handling on orders over $100. Reference 3223205 when ordering. m. School Specialty – Freight Terms: Supply Item Orders $49 or greater ship free of charge (7&9 prefix items). Supply Item Orders less than $49 will be charged $9.95. Furniture and Equipment Items will be charged a minimum of $99. or 15% of the item price, whichever is greater (6&8 prefix items). Reference 7782127580-Art Supplies, 7782127616-Athletic Supplies, 7782127637-Classroom Supplies, 7782127679-Office Supplies, 7782127683- Technology Supplies when ordering. n. Scott Electric – Free shipping and handling on orders over $500. Orders below $500 will be charged $6. o. Xpress Business Products – Minimum order of $100. Free delivery under 100 miles from Houston. DELIVERY OPTIONS (Optional for members with warehouse orders) The delivery options below are meant for members that stock a warehouse and need to bundle orders for delivery at one time from a vendor, in order to save on freight charges while also allowing the vendor to make one large shipment to member. If using this delivery method, members of Choice Partners should specify one of the following three Delivery Options on the purchase order: Delivery Option POs due to Vendor Vendor Delivery Dates 1 05/01/2017 05/08/2017 - 06/30/2017 2 06/30/2017 07/07/2017 - 08/31/2017 3 09/04/2017 09/08/2017 - 10/31/2017 Please note that members may request items to be delivered in all three Delivery Options; however, they must be on separate purchase orders. 2 Division of Harris County Department of Education 6005 Westview Dr., Houston, TX 77055 713.696.2122 877.696.2122 www.ChoicePartners.org Example 1-Issue a purchase order for office supplies to be delivered under Delivery Option 1, and then submit a purchase order for art supplies under Delivery Option 2, and/or Delivery Option 3. Example 2- Issue a purchase order to meet your immediate needs for office supplies to be delivered under Delivery Option 1, and then submit a new purchase order for the remainder of the office supplies to be delivered under Delivery Option 2, and/or Delivery Option3. In both examples a new purchase order must be submitted. If your needs fall outside of these delivery options, please contact us so we can address your specific requirements or needs. Please note that you can order any items throughout the contract period. If multiple deliveries are required, each member must contact the vendor. Purchase orders less than $100 may have the freight added to the invoice unless discussed with vendor. Members of Choice Partners cooperative who request items to be delivered to multiple locations and/or inside their facilities may be invoiced for shipping/handling charges by vendors. Members that are ordering items for delivery to a place other than your normal receiving dock should remember that if your shipment is the size of a shipping pallet you will need the following: • Receiving Dock • Pallet Jack • Personnel to unload, verify shipment, and sign for delivery Please note that common carriers do not unload. PURCHASE ORDER FORMAT All purchase orders generated from this contract must be sent directly to the vendor with a confirming copy being sent to Choice Partners via email or fax to [email protected] or (713) 696-0732. Each purchase order must include the following information: • Billing address • Shipping address • Vendor's name, address and contact person • Choice Partners contract number on page 16-17 & Vendor Bid Reference number on page 18 (this is very important) • Address, telephone number, and hours of operation of your receiving department • Total dollar amount • Name, telephone number and signature of the individual at your location that is authorized to purchase the items in this catalog • Any pertinent information which will assist the vendor when delivering the requested items (e.g., if you have a ground level/raised receiving dock area, if you have a pallet jack, or if you have preferred delivery times, schools open and closed dates). Please note any special instructions on your purchase orders. 3 Division of Harris County Department of Education 6005 Westview Dr., Houston, TX 77055 713.696.2122 877.696.2122 www.ChoicePartners.org VENDOR ORDER FORMS (VOF) VOFs may be used as a backup to your purchase order for those members that do not include details in their P.O. line items of what is being ordered. VOFs are generated automatically by our eCatalog System online or you can manually use the VOFs that may be found on the Choice Partners website. Purchase Orders may include a Vendor Order Form with the following information: • Name of your School or School District • Purchase Order number • Number of pages • Item quantities and extended price • VOF total dollar amount Only VOF forms that have data (qty., extended price, etc.) should be submitted; no blank forms should be sent to vendors. If your entity does not use purchase orders then type the information contained in the paragraph “Purchase Order Format” on your School's Letterhead and submit it with the VOF along with a reference number for invoicing purposes (place reference number under P.O. # of VOF). Once all the forms have been completed, each member must submit copies of original purchase order to vendor and a confirming copy to Choice Partners. It may be easier when emailing to vendor to cc the [email protected] address. Either way you can email or fax confirming copy to: Email: [email protected] Fax: (713) 696-0732 Please help us by sending a confirming copy of all orders to Choice Partners. This will enable us to audit the vendor and ensure that they are providing you with the correct discount pricing, also help with any issues you may have. ADDITIONAL INFORMATION • Payment - The vendors will invoice each member of Choice Partners after the delivery of the requested items, terms net thirty (30) days unless otherwise negotiated directly with vendor. • Warranty - The vendor is responsible for all product warranties.