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2020-21 Student Database Data Dictionary

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2020-21 Student Database Data Dictionary Florida College System Student Database Reporting Year 2020-21 Version 32.04 PREVIOUS VERSIONS ARE OBSOLETE Summary of Changes Version 32.04 (Updated 6/15/2021) 1. DE 1008: Changed edit 1008_4 from critical to informational. 2. DE 3031: Due to COVID-19, four edits were informational for 2020-21” a. 3031_2 Adult Test Series (DE 3031) NE X and [Course – ICS (DE 3001) begins with 1.1 or IN (12101-12703, 12997, 12998, 13101, 13102, 13103, 13202, 13300, 15001)] – Informational b. 3031_3 Adult Test Series (DE 3031) EQ X and Adult Educational Functioning Level – Initial (DE 3022) NOT IN (Z, 5, 7, 8, 9) – Informational c. 3031_4 Adult Test Series (DE 3031) EQ X and Adult Educational Functioning Level – ESOL/ELCATE Listening (DE 3029) NE Z – Informational d. 3031_5 Adult Test Series (DE 3031) EQ X and Adult Educational Functioning Level – ESOL/ELCATE Reading (DE 3030) NE Z – Informational 3. DE 3302: Modified edit 3302_6 Program Industry Certification Number (DE 3302) and Program Industry Certification Outcome (DE 3304) EQ P and Program of Industry – CIP (DE 3301) previously reported in current reporting year; added CIP to the edit. 4. DE 3303: Temporary modification to edit 3303_4 to allow until 6/29/2021 for 2020-21 reporting year. Version 32.03 (Updated 3/30/2021) 1. DE 1000: Modified edit 1000_1 – Split into three edits to assist in error resolution: a. 1000_1 Florida Education Identifier (DE 1000) missing or invalid (DEMO) – Critical b. 1000_11 Florida Education Identifier (DE 1000) missing or invalid (NON DEMO) – Critical c. 1000_12 Florida Education Identifier (DE 1000) missing or invalid (CROSS REC TYPE MATCH) – Critical 2. DE 2005: Added note for reporting of Pre-Apprenticeship programs. Pre-Apprenticeship. Persuant to Rule 6A-23.010, FAC and § 446.021 F.S.. Report under ‘P’ – Apprenticeship with Pre- Apprenticeship CIP for Program of Study – CIP (DE 2002) 3. DE 2103: Added note for reporting of Pre-Apprenticeship completions. A Pre-Apprenticeship completion should be reported under Apprenticeship (Table Value P) with Pre-Apprenticeship CIP reported for Completion – CIP (DE 2101). 4. DE 2110: Modified physical description to match field information. Modified from one character alphanumeric to three digit numeric. 5. DE 2122: Changed edits 2122_1, 2122_2, and 2122_3 from critical to informational. 6. Course Match selection criteria updated to include all Course ICS and only courses that comply with the standard naming convention. Version 32.02 (Updated 11/30/2020) 1. Removing additional references to the Annual Industry Certification submission. 2. DE 1005: Modified edit 1005_10: First-Time Student Flag (DE 1005) EQ Y and High School Graduation Code (DE 1008) IN (A, B, C, D, K, O) and High School Graduation Date (DE 1009) EQ 99999999 – Critical; to include DE 1008 new value K. 3. DE 1008: a. Removed WD1 from value A Standard High School Diploma b. Added value K Standard High School Diploma (Deferred Receipt) (WD1); to capture the deferred recipients separately. c. Added edit 1008_4: High School Graduation Code (DE 1008) EQ K and Student Birth Date (DE 1019) age GT 21 – Critical; deferred receipt is only valid until the student reaches 22 years old. 4. DE 1009: Modified edit 1009_5 [High School Graduation Date (DE 1009) LT 0501(yyyy-1) or High School Graduation Date (DE 1009) GT 0630yyyy] and Course Dual Enrollment/Co-Enrollment Flag (DE 3005) IN (H, P, S) and High School Graduation Code (DE 1008) NE K – Critical; to exclude the deferred recipients from the dual enrolled high school grad date edit. 5. DE 2011: a. Modified physical description to match field information. b. New edit 2011_7: State Approved Teacher Preparation Program – Benchmark Term (DE 2011) EQ 99999 and Completion Degree Granted (DE 2103) EQ F – Critical 6. DE 2012: New edit 2012_7: State Approved Teacher Preparation Program – Student Teaching Term (DE 2012) EQ 99999 and Completion Degree Granted (DE 2103) EQ F – Critical 7. DE 3301: a. Updated instructions under Classification of Instructional Program Values. b. Modified edit 3301_1: Program of Industry – CIP (DE 3301) invalid or blank – Critical; to include blank CIPs. c. Deleted edit 3301_3: Program of Industry – CIP (DE 3301) EQ blank – Informational Version 32.01 (Updated 9/8/2020) 1. Data Submission Calendar: Corrected T1E/T2B load date. 2. DE 1019: a. Modified edit 1019_7 Student Birth Date (DE 1019) year GE High School Graduation Date (DE 1009) – Critical; updated ‘greater than (GT)’ to ‘greater than or equal (GE)’. b. Deleted edit 1019_8 Student Birth Date (DE 1019) GT Entry Level/Exit Test Date (DE 1109) – Critical; due to deletion of DE 1105. 3. DE 1101: Added note: Rule 6A-10.0315 governs college readiness test cut-off scores. 4. DE 2122: Added new DE 2122 – Reverse Transfer Code. Version 32.00 (Updated 7/8/2020) 1. Moved record type information from description to characteristics. 2. Changed Winter/Spring to Spring. 3. Removed Entry Level Test and Readiness for College reports. 4. Updated IDB edit numbers. 5. DE 1008: a. Removed text defining diploma types. b. Removed note: A Standard high school diploma is awarded to a student who meets the general requirements for high school graduation (outlined in §1003.43 F.S.) and earned a passing score on the high school competency test (defined in §1008.22 F.S.). c. Added notes: i. Diploma types for Florida high school graduates are defined and described, with corresponding Florida statutes or administrative code, at http://www.fldoe.org/accountability/data-sys/database-manuals-updates/. ii. Certificate of Completion is described in section 1003.433(2)(b), Florida Statutes. 6. DE 1009: a. Expanded data element length from 6 digits to 8 digits. b. Physical description changed to eight digit numeric ‘9 (8)’. c. Changed description to two digit month, two digit day, and four digit year. d. Modified edit 1009_5: [High School Graduation Date (DE 1009) LT 0501(yyyy-1) or High School Graduation Date (DE 1009) GT 0630yyyy] and Course Dual Enrollment/Co-Enrollment Flag (DE 3005) IN (H, P, S) – Critical; changed to critical e. Removed note: Edit 1009_5 will change to critical for reporting year 2020-21 T1E submissions. 7. DE 1029: a. Modified edit 1029_3: Term Part-Time/Full-Time (DE 1029) EQ Z and no Acceleration Record, no Completion Record, and no Industry Certification Record submitted – Critical; changed to critical b. Removed note: Edit 1029_3 will change to critical for reporting year 2020-21 T1E submissions. 8. DE 1052: Modified edit 1052_4: AGE Employment Status (DE 1052) EQ Z and Course Information Classification Structure (DE 3001) EQ 13204 and [Adult Educational Functioning Level – ESOL/ELCATE Listening (DE 3029) NOT IN (B, C, D, E, F, GH, K, L, M) OR Adult Educational Functioning Level – ESOL/ELCATE Reading (DE 3030) IN (B, C, D, E, F, G)] – Critical; changed to reference new ESOL/ELCATE functioning levels. 9. DE 1055: a. Modified edit 1055_1: Name Suffix (DE 1055) contains special or Unicode characters – Critical; changed to critical b. Removed note: Edit 1055_1 will change to critical for reporting year 2020-21 T1E submissions. 10. DE 1060: Modified edit 1060_3: AGE Ex-Offender (DE 1060) EQ Z and Course – ICS (DE 3001) EQ 13204 and [Adult Educational Functioning Level – ESOL/ELCATE Listening (DE 3029) IN (B, C, D, E, F, G) OR Adult Educational Functioning Level – ESOL/ELCATE Reading (DE 3030) IN (B, C, D, E, F, G)] – Critical; changed to reference new ESOL/ELCATE functioning levels. 11. DE 1061: Modified edit 1061_3: AGE Homeless/Runaway (DE 1061) EQ Z and Course – ICS (DE 3001) EQ 13204 and [Adult Educational Functioning Level – ESOL/ELCATE Listening (DE 3029) IN (B, C, D, E, F, G) OR Adult Educational Functioning Level – ESOL/ELCATE Reading (DE 3030) IN (B, C, D, E, F, G)] – Critical; changed to reference new ESOL/ELCATE functioning levels. 12. DE 1062: Modified edit 1062_3: AGE Employment Barriers (DE 1062) EQ Z and Course – ICS (DE 3001) IN 13204 and [Adult Educational Functioning Level – ESOL/ELCATE Listening (DE 3029) IN (B, C, D, E, F, G) OR Adult Educational Functioning Level – ESOL/ELCATE Reading (DE 3030) IN (B, C, D, E, F, G)] – Critical; changed to reference new ESOL/ELCATE functioning levels. 13. DE 1063: Modified edit 1063_3: AGE Migrant/Seasonal Farm Worker (DE 1063) EQ Z and Course – ICS (DE 3001) EQ 13204 and [Adult Educational Functioning Level – ESOL/ELCATE Listening (DE 3029) IN (B, C, D, E, F, G) OR Adult Educational Functioning Level – ESOL/ELCATE Reading (DE 3030) IN (B, C, D, E, F, G)] – Critical; changed to reference new ESOL/ELCATE functioning levels. 14. DE 1066: a. Modified edit 1066_3: AGE Income Status – Exhausting TANF (DE 1066) EQ Z and Course – ICS (DE 3001) IN 13204 and [Adult Educational Functioning Level – ESOL/ELCATE Listening (DE 3029) IN (B, C, D, E, F, G) OR Adult Educational Functioning Level – ESOL/ELCATE Reading (DE 3030) IN (B, C, D, E, F, G)] – Critical; changed to reference new ESOL/ELCATE functioning levels. b. Deleted notes: i. This data element will be implemented during term 3 end-of-term of the 2019-20 reporting year. ii. This data element will not be processed during term 1 or 2 of the 2019-20 reporting year. 15. DE 1067: a. Modified edit 1067_3: AGE Income Status – Long-Term Unemployed (DE 1067) EQ Z and Course – ICS (DE 3001) IN 13204 and [Adult Educational Functioning Level – ESOL/ELCATE Listening (DE 3029) IN (B, C, D, E, F, G) OR Adult Educational Functioning Level – ESOL/ELCATE Reading (DE 3030) IN (B, C, D, E, F, G)] – Critical; changed to reference new ESOL/ELCATE functioning levels.
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