Mayor Diary Summary 1 July 2020 – 30 August 2020

Disclaimer: This table shows scheduled meetings held by Mayor Andy Foster relating to Council business which is recorded in the Mayor’s diary. It does not include unscheduled meetings, personal appointments that have been included in the diary for organisational purposes, travel logistics, time allocated for emails and general office work. Time spent in Council or Committee meetings are also excluded as these are already a matter of public record and are available at: https://wellington.govt.nz/your-council/meetings/meetings-calendar.

Please also note attendees to a meeting change frequently so this table may not contain an accurate record of all attendees. Meetings or events organised by parties external to the Council may not include a guest list.

Matters that may not be included in this proactive release include information that might breach the privacy of a person, relate to decisions still under active consideration by the Council, or information which may be withheld from release under the Local Government Official Information and Meetings Act 1987.

For more information contact: [email protected]

Date Meeting Location Purpose Attendees

1/7/2020 Interview with media Mayor’s Office Interview for radio Interview with media Phone Interview for radio Weekly media recording Phone Interview for radio Meeting about Zoo Mayor’s Office Discussion on zoo WCC CE, Karen Fifield Weekly Meeting with Deputy Mayor’s Office Discussion on major WCC CE, Deputy Mayor and Council Officers Mayor and Chief Executive projects and Council work underway National Commemoration to Pukeahu National To mark the anniversary of Council Officer and Cr Young mark the 70th Anniversary of War Memorial the Korean War the Korean War Park Reception with Hon Ron Mark Parliament To mark the anniversary of Cr Young Banquet Hall the Korean War Discussion on the Te Papa Museum Update on the project and WCC CE, , Ian Crowe, Courtney Johnston Convention Centre site visit and Council Officers Unveiling of Ruth Gotlieb Ruth Gotlieb To mark the donation of Deputy Mayor, Cr’s Rush and O’Neill, Council Officers portrait Library, Kilbirnie portrait to the library Date Meeting Location Purpose Attendees

1/7/2020 Briefing on the Library Zoom/Mayor’s Update ahead of the Library Deputy Mayor, Cr’s Pannett and Fitzsimons, WCC Office workshop CE and Council Officers

2/7/2020 Park Meeting Mayor’s Discussion on next steps Cr Day and Council Officers Office/zoom for the Park Meeting with Wellington Mayor’s Office Discussion on A- WCC CE, Warrick Dent, Shane Harmon, Phoenix Phoenix League games in staff and Council Officers 3/7/2020 Business Advisory Group Zoom OpportunityWellington to take the Cr Calvert, local business people and Council Officers (Cr Calvert) pulse of business community Meet with Wellington Zoo Wellington Zoo Discussion on Zoo’s new Karen Fifield, Wellington Zoo Trustees and staff, Trust Boardroom conservation straetgy and Cr Fitzsimons and Council officers Mayor’s vision for the City Weekly meeting with Chief Mayor’s Office Update on work underway Council Officers Operating Officer from the COO Mayoral Taskforce – 3 Waters Mayor’s Office Preparation for 20 July Cr’s Rush and Condie and Council Officers Taskforce meeting Meeting with Mark Oldershaw Zoom Meet and greet with Mark Oldershaw Whiteria CE Royal New Zealand Ballet RAW RNZB Centre, Opportunity to preview Mayoress 115 Wakefield new work created by Street dancers 8/7/2020 First Retailers Meeting WCC Buildings Discussion with retailers on LGWM staff, Deputy Mayor, Cr’s Woolf, Young and the Golden Mile Calvert, local retailers and Council Officers Filming Convention Filming for Mayoral Vlog WCC Film Crew, site workman, Council Officers Centre site Weekly media recording Phone Interview for radio Economic Recovery Discussion Mayor’s Office Discussion on Cr Calvert, Council Officers proposed economic forum event Date Meeting Location Purpose Attendees

8/7/2020 Meeting with Chief Executive Mayor’s Office General Catch-up WCC CE and Council Officers Presentation to Friends of Tawa Union Presentation on ecological Tawa Bush Reserves Inc Church restoration 12/7/2020 Hurricanes VS Highlanders Sky Stadium Attending Hurricanes game Mayoress 14/7/2020 Blessing and Te Awe Library Opening of New pop up Deputy Mayor, Cr Fitzsimons, Cr Pannett, Opening Ceremony library Council Officers Reception with the French Ambassador’s Celebration of the National Ambassador Residence, 39 Day of the French Republic Hobson Street Thorndon National Council Dinner Bolton Hotel, 1/12 Local Government New Mayoress Bolton Street Zealand National Wellington Council Dinner 15/7/2020 National Council LGNZ Board Local Government New room, 117 Zealand National Council Lambton Quay St John’s update Mayor’s Office Update from Officers on Council Officers project Weekly media recording Phone Interview for radio 16/7/2020 Draft Spatial Plan Mayor’s Office Demonstration of online Council Officers Demonstration spatial plan Morning Tea at Wellington Zoo Wellington Zoo Zoo staff morning tea Mayor’s office staff, Zoo staff Briefing Mayor’s Office Briefing ahead of meeting Cr Fitzsimons, Council Officers with Hon Grant Robertson Media run through Mayor’s Office Run through on media WCC CE, Cr Fitzsimons and Cr Pannett and briefing on Central Library Council Officers Economic Recovery Workshop Council Offices Follow up from meeting of Cr Calvert, Council Officers 8 July Date Meeting Location Purpose Attendees

16/7/2020 Media Briefing Central Library Mayor’s Office Brief media on Central Cr Fitzsimons, Cr Pannett, Council Officers and media Library Visit to Harfords Menswear Harfords Discussion on how Menswear, 114 business is going Lambton Quay 17/7/2020 Meeting re training Mayor’s Office Discuss next steps Sue Wells, Council Officers requirements Visit to Whitireia Te Auaha Te Auaha Meet and greet with Mark Mark Oldershaw campus campus, 65 Dixon Oldershaw St, Wellington. Meeting with Hon Grant 220 Willis Street, Discussion on rent setting Hon Grant Robertson, Cr Fitzsimons and Robertson Wellington policy for City Housing Council Officers tenants Meet and Greet with Fletcher Mayor’s Office Introduction to Fletcher Peter Reidy (Chief Executive of Fletcher Construction), Construction CEO and work happening Phil Boylen (General Manager of Brian Perry Civil) in Wellington WCC CE, Council Officers, Andrew Burgess (Wellington Branch Manager of Brian Perry Civil) Matariki Celebrations Wharewaka Celebration of the start of Mayoress and Council Officers precinct Matariki Matariki at Our Living Pā-rty Murphy Celebration of the start of Mayoress Overbridge, 19 Matariki with Victoria Kelburn, Parade, University Wellington 18/7/2020 Hurricanes VS Blues Sky Stadium Attending Hurricanes game Mayoress 19/7/2020 Shakespeare Aotearoa Silverstream Presenting Certificates Retreat, 20/7/2020 Library Amendment Discussion Zoom Discussion on amendments Deputy Mayor, Cr Fitzsimons and Council Officers Date Meeting Location Purpose Attendees

20/7/2020 Powhiri for COO and CFO Council Offices Powhiri for new Executive WCC staff Leadership Members Meeting with Timor-Leste Mayor’s Office General discussion with Ambassador Gaspar, Council Officers Ambassador Ambassador Launch of the AA Makaro Room, Attending launch and Council Officer Recharge Rescue Van Wharewaka viewing the AA’s first EV Precinct recharge rescue van Mayoral Taskforce – 3 Waters Zoom Meeting of the Mayor’s Cr Condie, Cr Rush, Council Officers Water Task Force Library Amendment Discussion Zoom Discussions on Deputy Mayor, Cr Fitzsimons and Council Officers Continued Library Amendments 22/7/2020 Weekly media recording Phone Weekly recording Discussion ahead of Meeting Mayor’s Office Discuss the opportunities in WCC CE, Council Officers with Hon Phil Twyford Urban Development

Annual Employee Volunteering KPMG, 10 Mayor guest speaker Programme Customhous e Quay 23/7/2020 Weekly Meeting with Deputy Mayor’s Office Discussion on major WCC CE, Deputy Mayor and Council Officers Mayor and Chief Executive projects and Council work underway Central/Local Government Wharewaka Workshop on the Three Three Waters Steering Function Centre Waters Reform Programme Committee Pat Stuart’s Farewell Party 3 Jervois Mayor to speak on behalf Quay, Queens of Wharf Date Meeting Location Purpose Attendees

23/7/2020 Anniversary of the Lower Hutt Event Celebration of US Mayoress USA Independence Centre, 30 Laings Independence Day Day Celebrations Rd Lower Hutt 24/7/2020 Wellington Business Interest Zoom Meeting with local business Cr Calvert, Council Officers, local business leaders Group leaders Visit to new seismic-sensor site Grey Street, Photo/media opportunity Council Officers Wellington Induction Service at Scots Scots College, Welcome to new Principal Deputy Mayor Prep School 1 Monorgan Rd, Strathmore Meeting with Eddie Uini 113 The Terrace Photo opp and catch up Eddie Uini and Council Officer with Orange Sky Van NZ Festival Design Sprint Te Auaha, 65 Presenting certificates Dixon St 27/7/2020 Mayor/COO catchup Mayor’s Office Regular catch up with Chief Council Officers Operating Officer and key staff Weekly media recording Phone Interview for radio Discussion on Street Signage Council Offices Progressing Council Officers wording/signage for Te Wharepouri Street Meeting with PropertyNZ Mayor’s Office Quarterly meeting Paul Robinson, James Kelly and Council Officer President Meeting with Wiremu Kaua Mayor’s Office Prep for event Wiremu Kaua, Council Officers Karori Liaison Meeting Karori Community Mayor to meet with Centre community members LGWM Stakeholder Council Offices Update on LGWM Deputy Mayor, Cr Condie, Council Officers Management Meeting Date Meeting Location Purpose Attendees

27/7/2020 Afternoon tea with Victoria Victoria University Mayor and WCC CE to WCC CE, Council Officers University Council of Wellington meet with VUW Council members Meet the Mayor Island Bay Mayor to meet with Bowling Club community members 28/7/2020 Cullen Breakfast Club The Wellington Thanking the guest speaker Council Officers Club, Level 5, 88 The Terrace Media run through Mayor’s Office Run through media briefing Cr Pannett, Cr Rush, Council Officers on Spatial Plan Old St Paul’s Re-opening 34 Mulgrave St Re-opening of Church Rainbow Wellington Annual St Andrew’s Mayor as Patron to speak Council Officer General Meeting Church, 30 the to AGM Terrace 29/7/2020 Professional Services Chapman Tripp, To meet with professional Cr Calvert and Council Officers CEO Meeting KPMG Building, CE’s to discuss economic Level 17, 10 issues for the City Customhouse Quay Meeting with David Jones Zoom Share learnings following Deputy Mayor, Council Officers Wellington Retailer Meeting Briefing Mayor’s Office Long Term Plan Deputy Mayor, Council Officers workshop update ahead of next workshop Meeting with European Union Mayor’s Office Meet and greet with Ambassador Obermaier, Deputy Mayor, Cr Ambassador Ambassador Young, Council Officers Meeting with Hon Phil Twyford Parliament Discussion on role WCC WCC CE, Council Officers could play in SDP’s Date Meeting Location Purpose Attendees

30/7/2020 Dawn Blessing Site of Omāroro Dawn Blessing ahead of Deputy Mayor, Council Officers Reservoir the construction work Media Briefing Spatial Plan Mayor’s Office Brief media on new Spatial Cr Rush, Cr Pannett, Council Officers Plan Kāinga Ora Homes & Kāinga Ora Homes View Kāinga Ora Council Officers Community Open Day & Community Community Homes planned Open Day for the area The Wellington Gold Awards Te Wharewaka Mayor to Announce Council Officers Finalists 31/7/2020 Morning tea with local Toi Poneke, 61/69 Morning tea and Council Officers independent artists Abel Smith Steet, opportunity to hear from Te Aro local artists Wellington Events Odlins Plaza Announcement of new Council Officers Announcement Wellington Events Xiamen Facemasks Mayor’s Office/ Ceremony to accept gift of Ambassador Wu Xi, Zhi Liang, Yaxian Yang, Xiao Handover Event Zoom facemasks from Xiamen Yang, Members of the Wellington Xiamen Association, Association Deputy Mayor, Cr Calvert, Council Officers Meeting with Chief Financial Zoom Meet with new CFO Council Officers Officer 3/8/2020 Briefing Mayor’s Office Pre-briefing ahead of Deputy Mayor, Cr Condie, Council Officers LGWM Governance Reference Group Build Back Better Conference Te Papa Mayor to speak to Council Officers conference Council – Iwi Leaders Forum Mayor’s Office Quarterly Meeting with Iwi Cr Paul, Cr Day, Cr Condie, Council Officers Leaders LGWM Governance LGWM Meeting of the Reference Deputy Mayor, Cr Condie, Council Officers Reference Group Meeting Boardroom, Level Group 6, 36 Customhouse Quay Date Meeting Location Purpose Attendees

3/8/2020 Civic Trust Board Meeting 22a Boulcott Meeting with the Civic Trust Street Board 4/8/2020 LGWM Stakeholder Council Offices Update on LGWM Deputy Mayor, Cr Condie, Council Officers Management Meeting 4/8/2020 Weekly media recording Phone Weekly recording 5/8/2020 Radio Interview Phone Interview with local radio Weekly Meeting with Deputy Mayor’s Office Discussion on major WCC CE, Deputy Mayor and Council Officers Mayor and Chief Executive projects and Council work underway Property Institute of Zoom Webinar with Property New Zealand Webinar Institute of New Zealand & Meeting with Claire Pascoe Mayor’s Office Update on Urban Mobility Claire Pascoe (NZTA), Council Officers Course

Briefing Mayor’s Office Briefing on Planning for Council Officers Growth Live Economic Forum Update Mayor’s Office Update on the Economic Cr Calvert, Council Officers Forum ahead of workshop Citizenship Te Papa Celebrating people who Council Officers Recognition Ceremony became citizens during COVID lockdown 6/8/2020 Meeting on Forward Mayor’s Office Update on Council Forward WCC CE, Deputy Mayor, Cr Day, Council Officers Programme Programme Zealandia 25th Anniversary Zealandia, 31 Mayor to speak at Waiapu Rd, Karori celebration of Zealandia’s 25th Anniversary Meeting with Air New Zealand Mayor’s Office Mayor to receive update on Greg Foran, AirNZ staff, Council Officers COVID impact and engagement with Wellington Airport Date Meeting Location Purpose Attendees

6/8/2020 Mayor/COO catchup Mayor’s Office Regular catch up with Chief Council Officers Operating Officer and key staff on city recovery Northern Explorer Meeting Zoom Discussion on Northern Mayor’s and Chairs of Councils from Wellington to Explorer and next steps, Auckland organised by GWRC Chair LGWM Pop Up Consultation Opera House Visit the LGWM Consultation event ‘Turn of the Screw’ Film Embassy Theatre Drinks and canapes and Mayoress Preview film preview 7/8/2020 Wellington Business Interest Zoom Meeting with local business Cr Calvert, Council Officers, local business leaders Group leaders Victoria Lane Apartments 161 Victoria Mayor to speak and break Council Officers Sod Turning Street the sod Regional Mayoral Forum Upper Hutt City Regular Meeting of the WCC CE Council Chambers Regional Mayor Forum Visit to the Latin American Embassy of the Discussion with the Latin Council Officers Ambassadors meeting Republic of Cuba American Ambassadors 8/8/2020 21st Birthday of Makara Summit of Makara Attend and speak at event Peak Mountain Bike Park Peak Mountain Bike Park Hurricanes VS Chiefs Sky Stadium Attending Hurricanes game Mayoress 9/8/2020 Re-opening of St John’s 170 Willis Street Mayor to speak and attend Presbyterian Church re-opening 10/8/2020 NZSO/WCC Working Lunch Findex House, Working lunch with NZSO Peter Biggs, Craig Thorne, Cr Young 57 Willis Street Workshop Timetable Meeting Mayor’s Office Discussion on timetable Deputy Mayor, Council Officers through to December Date Meeting Location Purpose Attendees

10/8/2020 LGWM Stakeholder Council Offices Update on LGWM Deputy Mayor, Cr Condie, Council Officers Management Meeting Workshop Hutt City Council Workshop on Wellington Chambers Regional Growth Framework Team Wellington End of The Local Tavern, Celebration of a Season Function Strathmore successful football season for Team Wellington

11/8/2020 Meeting Mayor’s Office Discussion on CEO WCC CE, Cr Calvert Performance Committee meeting Meeting with WellingtonNZ Mayor’s Office Discussion with WCC CE, Cr Calvert, John Allen WellingtonNZ 12/8/2020 Meeting with Judy Siers Mayor’s Office Discussion on future of the Judy Siers Onslow Historical Society NZTA Webinar: Shaping Zoom Mayor to open webinar Urban Form 13/8/2020 Interview with CNN’s ‘Quest Skype Interview on Wellington’s Means Business’ response to COVID-19 Radio Interview Phone Interview with ‘The West Live’ Western Australia Date Meeting Location Purpose Attendees

13/8/2020 Update from Chief Executive Mayor’s Update on move to WCC CE, Deputy Mayor and Councillors Office/Zoom COVID-19 Alert Level Meeting on Courtenay Place Mayor’s Meeting between Council Councillors, external stakeholders and Council Officers Office/Zoom and key stakeholders on issues at Courtenay Place Weekly media recording Phone Interview for radio Briefing: Regional Zoom Workshop to understand Council Officers, Councillors Land Transport Plan strategic direction of the 2021 draft Regional Land Transport Plan 2021 Planning for Growth: What’s Te Papa Panel Discussion on Council Officers the Shape of Our City Planning For Growth Tomorrow 14/8/2020 Local Government New Zoom Meeting of Metro Sector Zealand Metro Sector Meeting Mayors COVID-19 Webinar: Zoom Update on COVID impact Business Update Radio Interview Phone Interview for radio Interview Phone Mayor to speak to Julie Hill, Julie Hill Producer of TV3 The Project 15/8/2020 Planning for Growth Newtown Newtown Mayor and Cr’s to visit Cr Pannett, Cr Foon, Cr Fitzsimons Walkabout Newtown 17/8/2020 Weekly Meeting with Deputy Mayor’s Office Discussion on major WCC CE, Deputy Mayor, Council Officers Mayor and Chief Executive projects and Council work underway Date Meeting Location Purpose Attendees

17/8/2020 Wellington International Rydges Strategy Meeting Airport Limited Strategic Conference Meeting Centre, Wellington 18/8/2020 Wellington International Rydges WIAL Board Meeting Airport Limited Meeting Conference Centre, Wellington Meeting with Mayor Alex Zoom Meeting with candidate for Walker LGNZ President 19/8/2020 Catch up with Harri Robinson Phone Catch up with local radio Harri Robinson station radioactive Weekly Media recording Phone Weekly recording Economic Forum Update Mayor’s Office Update now that we’re at Cr Calvert, Council Officers level 2 Presentation to Chamber of Chamber of Mayor to join the Board for Commerce Business Commerce, L7 lunch and then make a Central Board 3-11 Hunter presentation Street, Wellington Visit to Katherine Mansfield 25 Tinakori Meet and greet, and a Mayoress House Road, Thorndon private viewing Preparation for Advisory Mayor’s Office Preparation for meeting Council Officers Groups Meeting Advisory Groups Meeting Zoom Mayor to Speak at opening Council Officers Date Meeting Location Purpose Attendees

20/8/2020 Meeting with The Zoom Discussion about changing Tim Edwards, Ian Carter, Council Officers Warehouse/Warehouse customer shopping habits Stationery including shopping online LGNZ Preparation Mayor’s LGNZ Delegates to Deputy Mayor, Cr Sparrow, Cr Day Office/Zoom discuss remits ahead of LGNZ meeting tomorrow LGWM Stakeholder Council Offices Update on LGWM Deputy Mayor, Cr Condie, Council Officers Management Meeting 21/8/2020 LGWM Discussion Mayor’s Discussion on LGWM with Deputy Mayor, Cr Condie, Regional Councillors Office/Zoom Regional Councillors Van Lier, Ponter and Blakeley Local Government New Zoom Electronic AGM for LGNZ. Deputy Mayor, Cr Day and Cr Sparrow Zealand, Annual (delegates to Delegates to vote on General Meeting attend together LGNZ Office holders and in Mayor’s Office remits Photo opportunity Rowing Club Mayor to attend photo op Deputy Mayor, Cr Sparrow, Council Officers and Dog Park at Rowing Club and Dog Park Royal Humane Society Mayor’s Office Mayor to Present Medal Medal Presentation Mayor to meet Mayor Holdom Mayor’s Office General discussion with Mayor Neil Holdom New Plymouth Mayor 24/8/2020 Weekly Meeting with Deputy Mayor’s Office Discussion on major WCC CE, Deputy Mayor, Council Officers Mayor and Chief Executive projects and Council work underway Meeting with Nikau Mayor’s Office Introductions and outline of Chris Milne, Alice Montague, Council Officer Foundation Nikau history and plans Mayoral Advisory Panel Council Offices Economic Update WCC CE, Council Officers, Cr Calvert Meeting on Development Mayor’s Discussion on Proposed Council Officers Contributions Office/Zoom Development Contribution Date Meeting Location Purpose Attendees

24/8/2020 Virtual meeting of The United Online Webinar Series on the role Council Officers Cities Local Government of local government in Asia-Pacific (UCLG ASPAC) post-COVID19 world 25/8/2020 Meeting with Mayor Baxter Zoom Discussion on Mayor’s Mayor Baxter and his staff Task Force for Jobs Economic Strategy Catch-up Mayor’s Office To discuss economic Cr Calvert, Council Officers strategy input 26/8/2020 Fale Malae Trust Meeting GSFA Boardroom, Meeting of the Fale Malae Todd Building, 95 Trust Custom House Quay/ Zoom City Housing Discussion Mayor’s WCC CE, Cr Fitzsimons, Council Officers Office/MS Teams Meeting with the Lantern Mayor’s Introduction and Update on Cr’s Calvert and Young, Council Officers Festival Organisers Office/Zoom Wellington Lantern Festival 2021 27/8/2020 Meeting with Ethiopian Mayor’s Office Introduction to Community Council Officers Community leaders Leaders Wellington Regional Strategy Zoom Pre-Meeting to discuss and Mayor Campbell Barry, GWRC Officers Committee Pre-Meeting review WRS Committee draft agenda Wellington Regional Mayor’s Office WCC CE, Cr Sparrow, Council Officers, WREMO Staff Emergency Management Office Meeting 28/8/2020 WellingtonNZ Speaker Series Presentation from David Council Officers Centre Skiiling

Meeting with media Mayor’s Office General catch up Date Meeting Location Purpose Attendees

28/8/2020 Meeting with Council Officers Mayor’s Office Discussion on Wellington Council Officers Phoenix Meeting with Heritage New Mayor’s Office Introduction and discussion CE of HeritageNZ, Council Officers Zealand CE about Wellington Heritage Meeting with John Milford Mayor’s Office General catch up John Milford Meeting with The Formary Mayor’s Office Meet and Greet with Peter Peter Thompson, Bernadette Casey, Cr Foon and Bernadette Meeting with Council Officers Mayor’s Office Organisation Council Officers Communications update Meeting with John Allen Mayor’s Office General catch up John Allen Councillors and Executive Mayor’s Office Introduction to new ELT WCC CE, Councillors, Mayor and Elected Members Leadership Team Members Central Library Webinar – Who Council Offices Mayor to Introduce the Loves Our Libraries Webinar 29/8/2020 Planning for Growth – Mt Mt Victoria Community Engagement Cr’s Pannett, Paul and Young Victoria and tour of Mt Victoria Planning for Growth – Mt Cook Mt Cook Community Engagement Cr’s Pannett, Paul and Young and tour of Mt Cook 30/8/2020 Meeting Karori RSA 27A Campbell Attending the AGM of the Street, Karori RSA 31/8/2020 Mayoral Taskforce – 3 Waters Council Meeting of the Mayoral Offices/Zoom Taskforce Interview with Stuff Business Mayor’s Office Discussion on City’s Section response to COVID-19 Weekly Meeting with Deputy Mayor’s Office Discussion on major WCC CE, Deputy Mayor, Council Officers Mayor and Chief Executive projects and Council work underway Meeting with Wellington Mayor’s Office Discussion on Wellington Rob Morrison, David Dome, Council Officers Phoenix Phoenix Date Meeting Location Purpose Attendees

31/8/2020 Meeting of the Property Public Trust Mayor to speak on Council Officers Investors Association Building WCC City Plan