Independent Laboratory Testing Results Summary

VILLAGE OF EPHRAIM FOUNDED 1853

VILLAGE OF EPHRAIM BOARD MEETING AGENDA (CLOSED SESSION) TUESDAY, SEPTEMBER 8, 2020, 6:30 PM 9996 Water Street

NOTE: THIS MEETING OF WILL BE SIMULTANEOUSLY HELD VIA TELECONFERENCING. STAFF, COMMITTEE MEMBERS AND THE PUBLIC ARE WELCOME TO PARTICIPATE IN THIS MANNER. SEATING AT THE VILLAGE HALL WILL OCCUR IN COMPLIANCE WITH SOCIAL DISTANCING RECOMMENDATIONS. AS SUCH BUILDING OCCUPANCY WILL BE LIMITED TO 10 VISITORS. TELECONFERENCING WILL BE AVAILABLE BY COMPUTER, PHONE, TABLET, OR DIAL IN. CONNECTION INFORMATION BELOW:

*Face Masks Are Required For Those Attending In Person

1. Call to Order 2. Quorum 3. The Village Board may entertain motion and convene into closed session per §19.85(1)(e) Wis. Stats. Deliberating or negotiating the purchasing of public properties, the investing of public funds, or conducting other specific public business, whenever competitive or bargaining reasons require a closed session. For the purpose of discussing conceptual purchase of properties adjacent to village property. 4. Please take notice pursuant to §19.85(2) Wis. Stats, the Village Board may entertain motion and reconvene in open session and may address the matters considered in closed session and all other matters on the agenda. 5. (The Village Board believes it will reconvene in open session at approximately 7:00 pm 6. Adjournment

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**Deviation from listed order may occur*** Please note, that upon reasonable notice, efforts will be made to accommodate the needs of disabled individuals through appropriate aids and services. For additional information please contact Andrea Collak, Clerk Village of Ephraim, PO Box 138, Ephraim, WI 54211

______Date: 9/4/2020 Andrea Collak, Clerk X Village Administrative Office X Visitors’ Center ______X Post Office Megan Vandermause, Deputy Clerk X Website www.ephraim-wisconsin.com X Faxed to WDOR Radio VILLAGE OF EPHRAIM FOUNDED 1853

VILLAG E OF EPHRAIM BOARD MEETING AGENDA TUESDAY, SEPTEMBER 8, 2020, 7:00 PM 9996 Water Street

*Face Masks Are Required For Those Attending In Person

1. Call to Order 2. Quorum 3. Changes in Agenda 4. Visitor’s Comments 5. Approval of Previous Minutes 6. President’s Comments 7. Consent Agenda Items 8. Public Hearings a. Discussion and Consideration regarding Ordinance 03-2020, an ordinance amending the Ephraim Zoning Code as it relates to the Historic District. b. Discussion and Consideration regarding Ordinance 04-2020, an ordinance amending the Ephraim Zoning Code as it relates to the Protected Waterfront District. 9. Administration a. Discussion and Consideration regarding COVID-19 response, re-opening policy and emergency declaration. b. Discussion and Consideration regarding Resolution 03-2020, A resolution designating the Peninsula Pulse as the official newspaper for publishing legal notices for the Village of Ephraim. 10. Physical Facilities a. Discussion and Consideration regarding snow plowing contract with Peil Construction for 2020- 2023 b. Discussion and Consideration regarding purchase of Bi-Polar Ionization HVAC Systems for Administration Office and Village Hall. 11. Airport a. Discussion and Consideration regarding amendment to Parrish hanger lease 12. Committee Minutes for review: 13. Visitors’ Comments: 14. New Business for Next Meeting: 15. Adjournment

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VILLAGE OF EPHRAIM BOARD MEETING MINUTES TUESDAY, JULY 14, 2020, 7:00 PM 9996 Water Street

Present: Mike McCutcheon, Cindy Nelson, Ken Nelson, Tim Nelson, Matt Meacham Staff: Brent Bristol – Village Administrator, Russ Salfi – Public Works Supervisor, Megan Vandermause – Deputy Clerk Guests: Jim Schwengel, Doug Schwartz

1. Call to Order: McCutcheon called the meeting to order at 7:00 p.m.

2. Quorum: A quorum is present for this meeting.

3. Changes in Agenda: President’s comments, item 6, will be discussed prior to visitor’s comments, item 5.

4. Review and Approve Board Minutes: June 17th, 2020

Motion per K. Nelson to approve the June 17th, 2020 Village Board meeting minutes, second by C. Nelson, all ayes, motion carried.

5. Visitor’s Comments: Doug Schwartz raised concerns regarding fireworks in the Village of Ephraim.

6. President’s Comments: McCutcheon commented on logistics of meeting in person and via teleconference.

7. Consent Agenda Items: a. Administrator Report b. Clerk Report c. Maintenance Report d. Year to Date Financials e. Community Protection - Fire Chief’s Report f. Wastewater Manager’s Report g. Bills to be Paid

Motion per C. Nelson to approve the consent agenda, second by Meacham, all ayes, motion carried.

8. Administration a. Discussion and Consideration regarding Ephraim Yacht Club – clubhouse protection project: Presentation by Ephraim Yacht Club relating to shoreline protection work to be completed by Mike Karr.

Motion per T. Nelson to approve Ephraim Yacht Club clubhouse protection project to be completed by Mike Karr, second by C. Nelson, all ayes, motion carried.

Due to technical difficulties and loss of internet connectivity. The remaining agenda items were not discussed. The meeting was adjourned and a meeting to discuss the remaining agenda items was rescheduled for Thursday, July 16th, 2020 at 7:00 pm.

b. Discussion and Consideration regarding COVID-19 response, re-opening policy and emergency declaration. c. Streetscape Project Update d. Discussion and Consideration regarding High Water Planning and Contracting with AECOM for shoreline protection planning e. Discussion regarding Premier Resort Area Tax f. Discussion and Consideration regarding Village riparian line issue g. Discussion and Consideration regarding airport operations agreement 9. Physical Facilities a. Discussion and Consideration regarding Junction County Q sign on WI 42. 10. Community Protection a. Discussion and Consideration regarding Ordinance 02-2020, an ordinance amending chapter 5 (Fire Protection) 11. Committee Minutes for review: 12. Visitors’ Comments: 13. New Business for Next Meeting: 14. Adjournment

Motion per T. Nelson to adjourn at 7:30 p.m., second by K. Nelson, all ayes, motion carried.

VILLAGE OF EPHRAIM FOUNDED 1853

VILLA GE OF EPHRAIM BOARD MEETING MINUTES THURSDAY, JULY 16, 2020, 7:00 PM 9996 Water Street

1. Call to Order: McCutcheon called the meeting to order at 7:00 p.m.

2. Quorum: A quorum is present for this meeting.

3. Changes in Agenda: None.

4. Visitor’s Comments: None.

5. President’s Comments: McCutcheon recommended if we lose our ability to teleconference tonight, we continue the meeting rather than reschedule the meeting again. The Trustees agreed.

6. Administration a. Discussion and Consideration regarding COVID-19 response, re-opening policy and emergency declaration: The Village has been working on this policy for a number of months and the most recent update added last month was the reopening policy. The County is currently at 70 cases of COVID-19. This has been a pretty sharp rise for us as of late. Because there have been some positive cases a little closer to home, this encouraged Bristol to take a closer look at the policy. Bristol reviewed his suggested changes to the policy. At the last meeting, the Trustees decided there would be no private rentals of the Village Hall at least for the next month. The only event that is scheduled in August is the men’s club pancake breakfast. (The meeting was temporarily interrupted for approximately twenty minutes due to technical difficulties. Once technical difficulties were resolved, the meeting resumed.) Bristol continued to review the infectious disease reopening policy. There are two major changes that need to be made to the re- opening policy tonight. One is extending the date that we will not rent the Village Hall to the public for another month and the other is permitting the Village Administrator and the Village President in the event of a continued rise in cases to provide flex working schedules, if necessary. McCutcheon said some of the Trustees are concerned having viewed Monday night’s music in the park that there was no social distancing there. McCutcheon asked the Trustees if they would like to prohibit the music in the park for the next month. There were easily more than fifty people in attendance. Meacham said that he disagrees and has a video to prove that people were practicing social distancing. Families may not have been social distancing but others were. C. Nelson agreed that in the front of the park there was social distancing but on the road behind the park there was no social distancing. C. Nelson respectfully disagreed with Meacham that social distancing was properly followed. C. Nelson said her concern is that the Village is sending the wrong message. The CDC and MacDonald and his team have said there should be no gatherings of more than fifty people. When the Village permits the concerts in the park, we are saying that we are going against those guidelines and this is the wrong message to send. T. Nelson understood C. Nelson’s concerns but still feels we need to make the facilities in the Village available. By allowing the EBC to conduct concerts in the park, we are not saying that social distancing isn’t important. T. Nelson said he appreciates the concerns and does not want to discount the concerns but does feel we need to leave the parks open. T. Nelson said it would be worth letting the EBC know that they need to make a better effort making sure people are social distancing and putting out better notices. T. Nelson is not in favor of shutting things down but does think we need to encourage and push people toward social distancing. We need to allow people to take responsibility themselves. Meacham agreed with T. Nelson. Meacham said the EBC should put signs out asking people to social distance but we should allow people to make their own decision. K. Nelson is in favor of adding additional signage but would allow the concerts to go on. K. Nelson said from what he has read it is still pretty difficult to transmit the virus outside compared to being inside. More signage would be helpful. McCutcheon said that he agrees with what T. Nelson has said but he would side with C. Nelson. McCutcheon said that the consensus of the majority of the board seems to be that we allow the concerts to proceed with additional signage.

Motion per C. Nelson that the Village no longer have concerts in the park sponsored by EBC in order to follow CDC guidelines of no gatherings greater than 50 people, second by McCutcheon, McCutcheon and C. Nelson aye, K. Nelson, T. Nelson, and Meacham nay, motion failed.

McCutcheon asked what would trigger us to immediately change this. Is there a trigger that would guide us or force us to close the parks down? MacDonald said that he understands the concerns that were going around. Last week, the County was in the medium-risk category and this week we are now in the high-risk category along with 85%-90% of the State of Wisconsin. Businesses in the area are closing or moving to outdoor sitting only. MacDonald said that although he agrees individuals need to make their own decisions, we are getting to the point where we are going to have more people sitting outside in various spots. MacDonald said he does not know what the exact trigger would be, but the Trustees should make that decision because it is coming to that point. MacDonald said that he foresees more and more of the restaurants going back to take out only with the infection rate going up. MacDonald said the County over the past three weeks has been the busiest it has been this season. We thrive on visitors coming to Door County but there needs to be a trigger when things need to stop. Egg Harbor has cancelled Pumpkin Patch and all other remaining festivals and Sister Bay is likely to follow in the same suit. The Village Board is the guiding body for this Village and the decision to stop things is in the Village Board’s hands. MacDonald said there needs to be a trigger and he is not sure what that should be, but the numbers go up every day and it is not a good sign. McCutcheon asked if anyone has any ideas on what that trigger might be that would force us to take the step to close down the parks. T. Nelson said it may be hard to narrow down one factor that would be a trigger, but he would think one factor might be if through contact tracing it is determined that COVID-19 was contracted in the park. Meacham said he tends to agree with T. Nelson. Meacham can’t see a reason to stop the concerts unless it can be determined that cases were spread from the concerts. K. Nelson said he would need to be convinced that there is actual transmission in outdoor venues. K. Nelson suggested we consider limiting the duration of the concerts. K. Nelson said that from what he reads, outdoor transmission doesn’t seem to be as big of a risk. McCutcheon said along with that if we take a look at the protests that have occurred in the country, there did not seem to be a spike in cases due to the protests. Everyone will need to evaluate their risks. C. Nelson said the people that are in the parks are then going into the restaurants and the grocery store. There will never be a way that they can contact trace to the concerts. C. Nelson has a real concern that the Trustees were elected as village officers and as village officers we should be following the CDC guidelines. The Village has acknowledged that MacDonald is the emergency manager and he believes that the Village should not be allowing the concerts. C. Nelson said we are not following the science and she believes we should follow the science. K. Nelson said the science does not address outdoor transmission. C. Nelson said the science distinctly addresses no gatherings over fifty people. K. Nelson asked what this is based on and said that he has never read a study that addresses outdoor transmission. McCutcheon said that according to the vote, the Village is going to allow the concerts to continue. The situation might elevate to a point where we just decide to cancel the concerts. McCutcheon suggested the EBC try to enforce social distancing. Bristol said the only other thing that needs to be codified in this policy would be mandating masks for gatherings inside in public spaces.

Motion per T. Nelson to amend the COVID-19 response, re-opening policy as discussed, second by C. Nelson, all ayes, motion carried.

Bristol said that he would recommend extending the Village’s emergency declaration for another month.

Motion per T. Nelson to extend the emergency declaration through August 15th, second by K. Nelson, all ayes, motion carried.

Maintenance, admin staff, and Bristol talked today about indoor spaces. In August, there is an in-person election and the same night there is a village board meeting. Evidence seems to point to indoor spaces as being the highest likelihood for transmission. So, with that, Bristol would like to ask for direction from the board on potentially pursuing air purification inside buildings. There are different technologies that could do the job. Ozone generators kill bacteria and have evidence that supports that they kill airborne viruses. Hotels in the area have purchased ozone generators and are putting them in rooms between uses. Another option that Salfi is getting quotes on, is a UV type system. This option would be looked at for the Village Hall and Village admin building, as duct work exists in these buildings for installation. There are three phases to a UV system: the UV scrubber/light, a filter system, and extreme emphasis on fresh air introduction in the system and air exchange versus recycling the same air. Bristol pointed out that the last step in the wastewater treatment system is UV and there is science behind UV killing bugs. Bristol does not know what the UV estimate will prove to be or if the board thinks UV would be worth the investment or if ozone generators is the way to go. The ozone generators are portable units. They can be plugged in, in different spaces but the premise needs to be vacated for a couple hours. Three to four ozone generators would cost between $2,000 - $3,000 and could move around to different spaces. We do not have numbers for the UV system at this time. In our capital reserve funds for Village Hall furnaces, which is a collective buildings furnace account, we have $50,000. Worst case scenario, we are improving air quality. No one is going to guarantee that if we install either option, we are not going to have a COVID issue. Bristol asked for direction from the Village Board on this. K. Nelson said he is not aware of the effectiveness on the ozone units. K. Nelson said he knows the UV system works on water but it would likely be a substantial system to deal with air. K. Nelson asked how long the ozone units would have to work in a space? Bristol said it depends on the space. A larger room takes a few hours but a small room takes about 20 to 30 minutes. K. Nelson said he doesn’t know enough about these systems. Meacham said he is always for the safety of our workers. The UV system he is not familiar with, but he does have experience with the ozone systems. The ozone machines work well and he is not against spending funds for these machines. T. Nelson said there needs to be continued research on each option but he wouldn’t jump on the ozone generators at that price. Bristol pointed out that the price came from the manufacturer. C. Nelson agreed there needs to be some more research done. McCutcheon said he does have a lot of experience with UV systems because they were installed in operating rooms, he worked in. There was protection needed from the UV, but the system does work as air purification. McCutcheon said he is unfamiliar with the ozone generators and agrees with everyone that we need to continue to look into this. When we have good scientific and price data, this item can be brought back to the board. Salfi has a meeting set with an HVAC company to see what the price might be and what their opinion is on what it could do for us. b. Streetscape Project Update: K. Nelson reviewed the streetscape project spreadsheet included in the agenda packet. K. Nelson reported that the additional storm sewer work is done and final cost came in at $313,105 including the additional work done in front of Bridenhagens. Even with the additional work, we came in under budget. We were fortunate to hit very little rock and that saved us a lot of money. The sidewalk extension is done and final cost came in at $132,909. This was a little over the bid price but under the bid plus contingency. We have just finished repaving the detour route. The county came out in three steps: prep, paving, and gravel work along the shoulders and driveways. We need to talk to the county because a couple of our sanitary sewer manholes seem very low and may need to be raised up. Overall, the project is done. K. Nelson said that for construction engineering, the total estimated price is included in the spreadsheet, but the final cost will hopefully come in under this. Right now, we stand under the budget by about $301,000. McCutcheon said that this is outstanding and we ought to be proud of how the contingencies were figured and how the project budget was monitored. c. Discussion and Consideration regarding High Water Planning and Contracting with AECOM for shoreline protection planning: Bristol said using the good history the Village has with AECOM, we began discussions with them with respect to high water solutions. We had a lot of preliminary discussions and ideas come out of work with McMahon which narrowed our focus. We then took a meeting with a few members of AECOM out of the Green Bay office. Bristol said there was a field meeting with AECOM, and they had a wealth of knowledge and an immediate understanding of what we are trying to do. Ultimately, we have two issues we are looking to resolve. One being shoreline repair and protection because of the high water and the other being flood protection because of the higher water table. As it sits now, the shoulder of STH 42 in front of the Village Hall is at about 583.5 ft. which is about 1.5 ft. below the flood plain elevation for the lake. AECOM provided a lot of good insight in the initial meeting. A synopsis of a cost estimate for an engineered proposal for a complete two-prong project for shoreline repair and flood protection is included in the agenda packet. Bristol said something he found refreshing was that AECOM is not solely concerned with design but has the desire to converse with a local contractor to talk about what they have experienced in the field. We have a proposal from AECOM to provide us with a design for shoreline protection that ultimately could take us to the point of putting the project out to bid for a price of $35,520. K. Nelson added that he, C. Nelson, and Bristol attended the meeting with AECOM. Following that meeting, Bristol set up a meeting for the three of them with Mike Karr, who is a degreed professional engineer and a design builder, which means he creates a project design and completes the construction. Karr was very interested in talking to the Village about what we planned on doing. Karr has agreed to work with AECOM to provide his ideas and his inputs into their solutions. Karr will not be paid for this and will have to bid the project like everyone else but is very interested in providing AECOM with his inputs. K. Nelson said that we are very fortunate to have both of these experts working on the project. McCutcheon asked what we get from AECOM for the $35,520, and K. Nelson that we will get designed plans and biddable documents. The goal is to be able to do the construction this fall, if we choose to. We are going to have plans in very late summer/early fall with the idea that we would be able to get most of the construction done this construction season. McCutcheon said that when this went through initially, there were votes pro and con to steel or not and what we asked AECOM for. K. Nelson said this is going to be whatever AECOM engineers it to be. It could be a combination between rock and steel but AECOM is looking at all options for wall materials. Bristol said there still is some engagement built in and there will be at least one if not two more field visits with AECOM before final plans are developed. C. Nelson said that she was very impressed that AECOM and Mike Karr were willing to work together and that the bidding process is part of the cost provided by AECOM. AECOM will follow the project through. K. Nelson said that AECOM will provide the same role they did for streetscape, so they will prepare the documents, help us with the bid packet, and help us review the bids. Weborg said he grew up in Door County and has seen high water. This is the third time he has seen high water and he is 80 years old. Weborg said nothing was done and no money was spent in the past 80 years to protect the shoreline because everyone knows the water is going to go down. Weborg said that had ice formed along the shoreline this past fall we wouldn’t have seen the erosion we did because the ice would have built up along the shore. Weborg shared other examples of times of high and low water. Weborg said he does not support spending a large amount of money on a solution when the water will go down. Bristol said what Weborg is saying doesn’t differ from the track we are talking about. Even if the solution is just a simple repair, we need to put the project out to bid and in order to put the project out to bid we need a plan. Bristol said the engineer will tell us what we need and in spots the solution could be very simple.

Motion per K. Nelson to approve the contract with AECOM for a total of $35,525 which will include the $5,000 approved at the June 17th meeting for the soil borings, second by C. Nelson, the Trustees discussed:

Meacham said that while he appreciates Weborg’s comments this is not a question of water levels but a question of protecting the investment of the shoreline. Whether the water goes down and then comes back up again, we are still going to end up with the same problem down the road. The Trustees want to protect the shoreline and working with a company we have already dealt with, who did well with streetscape, as well as working with local engineers is good money spent. T. Nelson said he agrees with Meacham and he does go back and forth because if the water goes down the problem goes away. A long-term solution is what we are looking for, something that is not going to be a monstrosity when the water goes down but also something that will protect our shoreline in a reasonable manner when the water is high. T. Nelson is curious to see what AECOM comes up with design wise and is curious to know what their criteria for high water is. T. Nelson said that $35,000 is a lot of money for a design but if it stabilizes the Village shoreline for the foreseeable future then it is worth it and he is in favor of it. C. Nelson said she has been pleased with working with these groups of people and not only is this project to preserve the shoreline but also needs to be aesthetically pleasing when the water goes down. C. Nelson thinks AECOM has in mind what we want. McCutcheon agreed with everyone’s comments.

The Trustees voted, all ayes, motion carried. d. Discussion regarding Premier Resort Area Tax: Bristol reviewed the Premier Resort Area Tax document included in the agenda packet. Wisconsin law permits the Village of Ephraim to impose a premier resort area tax (PRAT). If the Village adopts a resolution proclaiming its intend to impose the tax, and the resolution is approved by a majority of the electors in the Village voting on the resolution at referendum, the tax up to 0.5% would be collected by retailers and remitted to the Dept. of Revenue in the same manner as normal sales tax. Bristol reviewed other municipalities that have enacted this tax as well as their population and approximate annual revenue from the tax. Bristol explained that Travis Arthur, an economist with the Wisconsin Department of Revenue, estimated the tax would generate approximately $165,000 on an annual basis in Ephraim. Bristol explained that this estimate is based on the percentage of sales in Door County that would be subject to the tax, the Village’s portion of the County’s total commercial real estate, and the Village’s portion of the County population. Proceeds from the tax would be used for infrastructure expenses within the village, not general operating revenue. Bristol reviewed some examples of infrastructure expenses. This has to go before the electors of the Village. It is not clear if this has to be a binding or a nonbinding referendum. When Sister Bay did theirs, it was non-binding and the board enacted it pursuant to the popular vote. In its most expedited time table, assuming the Village Board would want to follow this timeline, earliest implementation would be July of next year. Bristol pointed out that included in the official agenda packet available on the village website, is a lot of good information on PRAT provided by the State of Wisconsin. Those that have questions about the governing statutes of PRAT could take a look at this. Bristol reviewed which municipalities may adopt the premier resort area tax. Sister Bay also has the ability and enacted this in 2018. Other municipalities in the county want to do this and do not have the ability, so they have been pushing on leaders in Madison to try and make the entire county eligible. Bristol pointed out that with the requirement that the revenue be used on infrastructure type projects, it is a tremendous source of possible revenue. Bristol said from conversations that have been had at both the board and committee levels, we have a lot of infrastructure type projects in the works. We have to prioritize these projects and this is something that is likely a parallel track with future discussions on PRAT. McCutcheon said his thought on this is because we are so successful with ad- hoc committees, we form an ad hoc committee that would include business owners and other representatives in the financial field to work on implementation of PRAT. Unless, the Village Board wants to tackle this themselves? All the Trustees agreed that formation of an ad hoc committee is the best way to look into PRAT.

Motion per C. Nelson that the Village form an ad hoc committee to look into the Premier Resort Area Tax, second by T. Nelson, all ayes, motion carried.

We will begin work on who will serve on that committee and who will lead it. K. Nelson said when we did the streetscape project we sold $4.85 million of bonds and that meant that all the tax payers (all the people that live here, own businesses here, and own property here) had to pay for that infrastructure that all of us enjoy and all of our visitors enjoy. K. Nelson said that one of the advantages he sees to this tax is that it will be paid for by us as we shop downtown as well as all of the guests, and we can take that money and drive it back into infrastructure improvements in our village. e. Discussion and Consideration regarding Village riparian line issue: This was requested to be on the agenda at last month’s meeting and it was discussed by the Marinas and Moorings Committee. This is a potential riparian line encroachment issue with Ephraim Yacht Harbor and our property on the Spruce Street, street end. Bristol said on initial review, the best piece of evidence he was able to find was the most recent survey recorded with the County for Ephraim Yacht Harbor. Bristol shared the survey. There are a couple schools of thought for how riparian lines can be platted. Bristol said that he is unsure if there is a supporting document that supports if the riparian line was established in consult with the Village of Ephraim. Generally speaking, the DNR does not get involved in establishing riparian lines unless they have to. Establishing the riparian line is done using one of three methods and then the property owners agreeing to it. There is a riparian line platted on the survey and if the riparian line is solid, then it is possible there is an encroachment. With that, there is not enough evidence to write a certified letter or have formal discussion with the yacht harbor on how to remedy this issue. Bristol said his recommendation is to allocate some funds to work with a surveyor to determine if the riparian line on the survey has merit and then going from there. This way we have evidence to support whether or not there is or isn’t an encroachment. T. Nelson said he brought this issue up because as he was driving by, he noticed that the Ephraim Yacht Harbor has boat lifts on the south side of their south dock. T. Nelson said he isn’t opposed to boat lifts and likes the Ephraim Yacht Harbor but thinks there should be an agreed upon definition of where one property owner’s rights begin and ends. With further research, there may be plenty of room for the yacht harbor to have those lifts on this dock, and T. Nelson said he doesn’t have a problem with this. However, T. Nelson said if there truly is not enough room for the boat lifts and we allow it, he has a concern about adverse possession. At some point, the yacht harbor may want to do something different in this area and since we had never objected to encroachment previously, we would have much less reason to object at that point. McCutcheon said he feels it is necessary to get a line that everyone can agree to. McCutcheon asked who is going to look into this, Marinas and Moorings or the Village Board? T. Nelson said he brought this item up as a member of the Village Board and believes this is a Village Board issue. The Marinas and Moorings Committee is no longer a coastal management committee. T. Nelson said he feels this is a Village Board issue because the Trustees are in charge of village property. McCutcheon asked if the direction would be to resurvey this or review what has been surveyed. T. Nelson thinks both a review of the current survey and a resurvey are necessary. We need to be sure that an issue exists before discussions are started

Motion per T. Nelson that the Trustees direct the Administrator to contact a surveyor and develop a scope of work to verify and establish a riparian line as well as some background and alternate positions for the line based on good surveying principals and a cost estimate to be reviewed at the next meeting, second by C. Nelson, the Trustees discussed:

Meacham said as Trustees we need to protect Ephraim property but he would like to encourage that we try to have an adult conversation with both entities since the dialog has not been very good in the past. Bristol confirmed that he needs to get an estimate for what the survey would cost and bring that back for review.

The Trustees voted, all ayes, motion carried.

f. Discussion and Consideration regarding airport operations agreement: The Trustees reviewed the agreement as included in the agenda packet. Bristol said the agreement is fairly straight forward. The agreement allows the commission to function as a commission which is something the Village and the commission wanted. The Airport Commission has acted on the agreement, approved the agreement, and is very comfortable with it. Gibraltar has not yet passed the agreement and it is on their agenda for August.

Motion per T. Nelson to approve the Airport Operation and Maintenance agreement as presented, second by C. Nelson, all ayes, motion carried.

7. Physical Facilities a. Discussion and Consideration regarding Junction County Q sign on WI 42.: C. Nelson explained that Diane Taillon has had numerous accidents in her parking lot because the CTH Q sign is just before Cherry Street. So, people turn on Cherry Street thinking they are turning on to CTH Q and cannot get out. The most recent accident was just last week. Since the Physical Facilities Committee met, the Door County Highway Department has put an arrow on the CTH Q sign, so hopefully this will be of some help. The committee was also wondering if the County would add a sign indicating how many feet the CTH Q turn is ahead. Bristol said that this option was mentioned to the highway department, but the feeling from the committee was that the request to the county would have more teeth to it, if it was coming from both the Village Board and the committee. This way when the county is contacted both the committee and the board support adding the additional sign. Did the accident happen before or after the arrow was added? C. Nelson was not sure about this. K. Nelson asked if we should we give the arrow a chance to work? Salfi explained that this is more than a problem for one of our Ephraim businesses and is also a Village problem because it effects our Village streets. Salfi said anyone collecting garbage on STH 42 will see a half a dozen cars in less than an hour pull into Cherry Street mistakenly thinking that it is CTH Q. Salfi said he did notice that the county placed an arrow but does think that along with the arrow, the highway department should explain to the board why they cannot place a sign that indicates the number of feet to the intersection. Salfi said that this is something he has seen in other states and he thinks it would help elevate a serious traffic problem in the Village of Ephraim.

Motion per K. Nelson that the Village Board recommend to the Door County Highway Department that in addition to the arrow they placed on the CTH Q sign, we place a sign that indicates 200 ft. ahead or whatever the appropriate distance is, second by C. Nelson, all ayes, motion carried.

8. Community Protection a. Discussion and Consideration regarding Ordinance 02-2020, an ordinance amending chapter 5 (Fire Protection): MacDonald said after some consideration and back and forth it was time to change our ordinance for open burning. Several years ago, it was set up that a permit was needed for a fire pit and a fee was collected. MacDonald said that none of our neighboring municipalities regulate fire pits or inspect them. MacDonald is suggesting removing this from our ordinance. Bristol said that the fee is a bigger issue than the inspection because of the inconsistency of collections. Some people were coming in annually and paying their $10 and others were not. Bristol said that he still gets site drawings for fire pits. The biggest question mark has always been the location of a fire pit and the means of getting water to it. The intent is to keep those parameters in place. MacDonald said that another change in the ordinance relates to brush burning. The intent of the change is to allow brush burning year-round because we have a lot of seasonal residents that come in the spring and the snow is gone. The way the ordinance is written right now, there needs to be two inches of snow on the ground for brush burning to be permitted. Burn permits would be required for brush burning, and MacDonald would inspect who wants to burn and when. MacDonald has drafted a permit. McCutcheon said this is a significant change that puts more responsibility on MacDonald’s shoulders but he seems willing to shoulder this.

Motion per T. Nelson to approve Ordinance 02-2020 an ordinance amending Chapter 5 Fire Protection, second by Meacham, the Trustees discussed:

Meacham reported that the Community Protection Committee did go through the ordinance and everyone pretty much unanimously agreed with everything besides the leaf burning which was a three to one vote. K. Nelson asked about burning in the summer and the fact that we have a lot of visitors up here. How are we going to control a large brush fire in the summer or is this something that we wouldn’t permit? MacDonald said that either he or another officer in the department would be out inspecting each property that was planning to burn. There are certain criteria regarding wind and other things that would be reviewed prior to the issuance of a permit.

The Trustees voted, all ayes, motion carried.

9. Committee Minutes for review

10. Visitors’ Comments: Salfi asked MacDonald how the COVID-19 testing process occurs. Salfi said to the best of his knowledge you either have to show symptoms or you have to had come in contact with someone who has tested positive. Salfi asked if the EBC could decide to cancel the concerts in the park because of increased risk to attendees. T. Nelson said from what he has heard about the COVID testing, if you have any one of about a half a dozen symptoms you qualify for testing. T. Nelson said that he thinks a lot of the increased testing is coming from people who have one of the symptoms and decide to get tested. T. Nelson said that he doesn’t see testing as a bad thing and it will help lead us to better decision making. Salfi said he was pointing out that testing has to occur for a reason in Door County. MacDonald said that the National Guard in association with Door County Emergency Management had done a free testing about a month ago and a lot of people took advantage of it. MacDonald said that now you do have to have a symptom to be tested. MacDonald said that the hospital currently can process twenty tests per day but are hoping to advance to fifty tests per day. The test results seem to be coming back quicker. Door County Public Health is trying to ramp the testing up. McCutcheon said that first responders and EMTs were offered free non-symptom testing in June.

11. New Business for Next Meeting: T. Nelson asked how we should approach the concern Doug Schwartz brought up at Tuesday night’s meeting. T. Nelson said that he would like to hear from the Village Attorney how we could avoid or possibly prevent the firework use Schwartz described. T. Nelson said if other communities can do it, we should look into it too.

12. Adjournment:

Motion per T. Nelson to adjourn at 8:58 p.m., second by C. Nelson, all ayes, motion carried.

Recorded by, Megan Vandermause VILLAGE OF EPHRAIM FOUNDED 1853

VILLAGE OF EPHRAIM BOARD MEETING MINUTES MONDAY, AUGUST 3, 2020, 12:00 PM 9996 Water Street

Present: Mike McCutcheon, Cindy Nelson, Ken Nelson, Matt Meacham Absent: Tim Nelson Staff: Brent Bristol – Village Administrator, Megan Vandermause – Deputy Clerk Guests: Jeffery Steele, DJ Meier from Pier and Shorefront Solutions LLC, Richard Christensen

1. Call to Order: McCutcheon called the meeting to order at 12:02 p.m.

2. Quorum: A quorum is present for this meeting.

3. Changes in Agenda: None.

4. Administration a. Discussion and Consideration regarding contractor use of Anderson Dock Facility for the purpose of loading barges with construction materials being used for Ephraim property owner shoreline work: Bristol said that on occasion in the past and with more frequency as of recently Anderson Dock has been requested to be used as a loading and staging area for shoreline construction work. Typically, when the Village allows this, we look at impacting the facility for as little time as possible. Pier and Waterfront Solutions is looking to stage stone for shoreline protection for private property owners just north of the Anderson Dock facility. This would tie up the facility at least for a couple of weeks but up to a month. Bristol said the commitment we need from Pier and Waterfront Solutions is that they will make the facility whole again after the work is complete. This project would be physically disrupting the property. Bristol said to his knowledge we have not reviewed a request like this before. DJ Meier with Pier and Waterfront Solutions thanked the Village Board for the time to make this proposal today. Pier and Waterfront Solutions is proposing to use the parking lot at Anderson Dock for the trucks to deliver stone. The stone will be dropped at the shoreline. In order to do this, some of the large stone on the property at the shoreline will have to be moved off to the side while the project is completed. The project could take anywhere from two weeks to one month. Pier and Waterfront Solutions will take any precaution they can to prevent any damage to the facility. Wood crash pads will be laid down and should prevent damage to the grass and the asphalt. If there is any damage, Pier and Waterfront Solutions will make repairs at their cost. After the project is complete, any grass or asphalt that needs to be replaced or repaired will be taken care of. In addition to repairing or replacing any damages, Pier and Waterfront Solutions will add 22 ton of stone to the shoreline to help fortify it for the future. Meier said his company will keep the property conditions as good as they are now if not better. K. Nelson asked what 22 ton amounts to, and Meier said that 22 ton is about one truck load of rock. K. Nelson said he was recently reading online that the Hardy Gallery is going to close September 13th. K. Nelson asked what kind of conflict there will be between the project start date and September 13th because Pier and Waterfront Solutions will be using the parking lot while the Hardy Gallery is still open. Meier said the tourist volume will be down in September and they will be trying to impact the parking lot as little as possible. K. Nelson asked what would happen if the project was delayed until the Hardy Gallery closed. Meier said the barge schedule is very tight. The barge is scheduled out this year until the ice forms and there is a list for next year after the ice melts. Meier said if there was a delay it is likely that the project wouldn’t be completed this year and this would be very worrisome for the private property owners hoping to have work done. Richard Christensen said he thinks the Village is in the process of doing a study on shore erosion and preventive measures. Christensen said this ties into the concept of allowing access to Anderson Dock to vendors and contractors not only doing work from a public standpoint but also for the private sector. Jeffrey Steele asked if during the term of this work, if other contractors would be able to use Anderson Dock for loading or if it would be exclusively used by Pier and Waterfront Solutions for a limited time. McCutcheon said the Village has allowed contractors to exclusively use Anderson Dock as a loading area. There has never been damage to the rip rap. C. Nelson said she thinks the question relates more to if two contractors could be working at Anderson Dock at the same time. Steele asked how long this work would block off the dock for other people to use the dock for like purposes? Meier said because Pier and Waterfront’s proposal is in a different area than the other area contractors typically use for this type of work at Anderson Dock, they should be out of the way for other contractors to use Anderson Dock. Bristol said the only other contractor he is aware of that would need to use the facility in this way is Mike Karr. Bristol said that Pier and Waterfront Solutions work would not affect Mike Karr’s operation.

Motion per K. Nelson that the Village accept the proposal by Pier and Waterfront Solution LLC as presented in the one-page document agreement dated July 27th, 2020, second by C. Nelson, the Trustees discussed:

Meacham said he understands that this may be convenient for a some of Village property owners but he doesn’t see much difference in this than him calling and asking to use the Village dump truck. This is a private company asking to use public property for a private benefit and he cannot in good conscience vote to approve this. K. Nelson suggested that if this is approved the contractor work with Bristol on the exact location and share pictures of the site before the project begins. The contractor should also protect the site from pedestrians. K. Nelson suggested that Bristol and Pier and Waterfront Solutions come up with a plan to prevent people from walking into this area.

The Trustees voted, C. Nelson, K. Nelson, McCutcheon aye, motion carried. Meacham nay.

5. Adjournment:

Motion per C. Nelson to adjourn at 12:18 p.m., second by K. Nelson, all ayes, motion carried.

VILLAGE OF EPHRAIM FOUNDED 1853

VILLAGE OF EPHRAIM BOARD MEETING MINUTES TUESDAY, AUGUST 11, 2020, 7:00 PM 9996 Water Street

Present: Mike McCutcheon, Cindy Nelson, Ken Nelson, Matt Meacham, Tim Nelson Staff: Brent Bristol – Village Administrator, Megan Vandermause – Deputy Clerk¸ Russ Salfi, Guests: Lane Methner, Jim Schwengel, Paul Wilson, Tim Christofferson, Maggie Peterman, Gary Chaudoir

1. Call to Order: McCutcheon called the meeting to order at 7:00 p.m.

2. Quorum: A quorum is present for this meeting.

3. Changes in Agenda: None.

4. Visitor’s Comments: Peterman said people used to make comments to her about how beautiful Ephraim was but now they ask her what is going on. Peterman shared a story that was shared with her about an overflowing port-a-john at Anderson Dock. Peterman said Ephraim was always so crisp, clean and neat. This is what our visitors see and what our residents live with. Maybe we need to rethink how we maintain our Village.

5. President’s Comments: McCutcheon said that the Village and AECOM were awarded the Wisconsin Section Engineering Achievement Award by the American Society of Civil Engineers (ASCE) and an award from the American Council of Engineering Companies for the streetscape project. K. Nelson did the work to nominate the project. McCutcheon said he would like to thank those that played a very big role in the projects. McCutcheon said after the projects were presented to the Village and the Village Board voted to approve them, he saw a lot of people come around to support the projects. McCutcheon is very pleased that we as a Village worked together to get these projects done. The Village is exceedingly fortunate to have K. Nelson and very fortunate to have chosen to work with Nick Beecker and AECOM as our engineers. We were also very fortunate to have good subcontractors. McCutcheon reviewed the history of the start of the project. McCutcheon said he is very thankful to K. Nelson for chairing the Streetscape Ad Hoc Committee as well as to Cindy Nelson, Chuck Pearson, John Held, and Tim Nelson for serving as members on that committee. McCutcheon said he is also thankful for the finance committee which includes Dick Christensen, Chuck Pearson, and Bristol. McCutcheon would also like to thank the past board members who served while these projects were getting started as well as Jim Stollenwork who was chair of the Physical Facilities Committee when the project started. The Village was also lucky to have Paul Roppuld serving on the Board throughout the project. McCutcheon thanked Bristol for the work he did in preparation for all last year’s work and especially since March of this year when we had to completely rethink how we did our business. McCutcheon also thanked Andera Collak, Sue Shallow, and Megan Vandermause. As a Village, we should feel very proud of what we have accomplished to date. We were very fortunate to have good weather. The project came in on time, under time and under budget. Lastly, McCutcheon thanked the Village, its residents, and all that pitched in to help us to complete such a successful project.

6. Consent Agenda Items:

Motion per T. Nelson to approve the consent agenda items, second by C. Nelson, all ayes, motion carried.

7. Administration a. Discussion and Consideration regarding COVID-19 response, re-opening policy and emergency declaration: Bristol recommends a further month extension of the emergency declaration of the Village.

Motion per T. Nelson to extend the Village of Ephraim Declaration of Health Emergency Resolution 02- 2020 through the 9th day of September 2020, second by K. Nelson, all ayes, motion carried.

Bristol is also recommending extending only Village use of the Village Hall. MacDonald submitted a letter to McCutcheon and Bristol to make this decision through the remainder of 2020. MacDonald said it was his feeling that this would be a safer option as opening the Village Hall would increase the risk of spreading COVID-19. MacDonald’s recommendation is to cease all public rental of the Village Hall through 2020.

Motion per K. Nelson that the Village Board extend the Village of Ephraim Infectious Disease Reopening Policy as presented tonight amended August 11th, 2020 to September 9th, 2020 with the inclusion that the Village Hall not be used or rented for public events through 2020, second by C. Nelson, all ayes, motion carried.

Bristol asked if the Trustees would like to discuss the use of public parks. As it stands now, the Village has left the decision up to the event license applicant to determine if an event should take place. Also, event license applications are reviewed by the Plan Committee for approval. McCutcheon said there is a situation where concerts are being held in Olson Park and have been advertised. Bristol said under the current process there would be no review of event license applications by the Village Board, only the Plan Committee. C. Nelson asked if approval has been given for the concerts mentioned by McCutcheon. Bristol said there has not yet been approval but Bristol has been in contact the musician and his intent is to get approval. C. Nelson asked if there will be any concerts prior to approval being given by the Plan Committee. C. Nelson said there have been six concerts to date. T. Nelson said he thinks leaving this in the hands of the Plan Committee is the way to go. T. Nelson said the Trustees voted, although not unanimously, to allow EBC to continue their concerts in the park. The EBC made the decision not to continue the concerts. Meacham agreed that the Trustees should leave this in the hands of the Plan Committee and they can review event applications on a case by case basis. K. Nelson asked if we have had any applications this year for using Anderson Dock or other public spaces. Bristol reported that no applications this year were of a size that triggered review of an application by the Plan Committee. K. Nelson asked how many people have been attending the music in the park. C. Nelson said there hasn’t been 50 people in attendance but there isn’t much space in the Olson Park for that many people. The music in Olson Park is attended but not nearly as much as the Monday night concert series was. Any events in Harborside Park or Olson Park would be reviewed by Planning Committee. K. Nelson said he is comfortable with continuing the process of review by the Plan Committee. Meacham said since we have the process in place, he thinks we should stick to what we have. McCutcheon said that he agrees with this.

b. Streetscape Project Update: K. Nelson reported that the final bill for the sidewalk extension came in. The storm sewer project is finished. The sidewalk extension project still has about $6,000 of retainage we are waiting on. For the repaving of the detour route, we are not sure if the county will have more charges as there is a little more work to be done with adjusting some of our sanitary sewer manholes. We could have a few more charges came in for construction engineering. As of right now, our estimated remaining funds are approximately $301,000. McCutcheon asked how we will be dispensing these remaining funds. Bristol explained the remaining funds can be used for any project within the public right of way or for an infrastructure related improvement to the right of way area. The remaining funds could also be used to make principle payments on the debt.

c. Discussion and Consideration regarding shoreline protection project and creation of ad-hoc committee: McCutcheon said Bristol showed him a legal opinion on having three members of the Village Board on an ad hoc committee as it has been discussed to have the same committee members from the Streetscape Ad Hoc Committee serve on this new committee. McCutcheon said he would prefer not to see this committee have three board members. McCutcheon said K. Nelson would be chair of the ad hoc committee so either T. Nelson or C. Nelson would need to volunteer not to serve. McCutcheon said he would like to see that position filled by a resident of Ephraim. Meacham said either C. Nelson or T. Nelson is a good choice to serve on the committee so he would recommend C. Nelson and T. Nelson discuss who would like to serve. C. Nelson said she is willing not to serve on the new ad hoc committee, but she would like to be invited to attend these committee meetings so she can report to the Physical Facilities Committee. T. Nelson agreed to serve on the new ad hoc committee. The Village Board will need to work on finding a new resident member for the committee. Bristol said knowing that this position may not be filled until next month, he would like to point out that the ad hoc committee will need to meet before next month. The first meeting may be held with a vacant committee seat.

Motion per T. Nelson to establish a Waterfront Restoration Ad Hoc Committee with K. Nelson as committee chair and John Held, Chuck Pearson, T. Nelson, and one member to be determined as committee members, second by C. Nelson, all ayes, motion carried.

d. Discussion and Consideration regarding Premier Resort Area Tax and creation of ad-hoc committee: Bristol said he thinks the recommendation of an ad hoc committee is a good one because it will be beneficial to look at all areas of PRAT tax. Bristol said it will be advantageous to run parallel tracks of investigating PRAT and the process and putting together an information packet so that a public meeting can be held to present the information to the community. The information packet will be beneficial for dealing with fundamental questions that may come up from community members and business owners. The Village should also put together a list of infrastructure type improvements that the revenue from PRAT might be used toward. We could take our 20-year plan and put together an active five- or ten-year plan. Bristol said he is not sure how long other municipalities had taken to get through this process. The Village would need to start by passing a resolution declaring the intend to implement PRAT. This resolution would then go before the voting public during the first election of 2021 or whichever election year we are ready for. Bristol explained that the requirement is to pass a resolution but it is not clear if it needs to be a binding resolution or an advisory resolution. If the voting public votes to approve the resolution, then the village would pass an ordinance consistent with this and the tax would go active in July. We would have to declare our intentions for the revenue generated from PRAT this fall. McCutcheon said he thinks next spring might be too early. McCutcheon said in his opinion, in order for us to really give this the right attention we might want to work toward putting the resolution on the ballot for the 2022 spring election. C. Nelson said she thinks this should be left up to the ad hoc committee to make a decision on. T. Nelson said he agrees with C. Nelson. Bristol has already presented all of the information regarding what businesses are subject to PRAT. T. Nelson said arguments can be made that the process may go quickly but he doesn’t want to set a deadline. K. Nelson agreed but said he would like to work toward having the resolution on the ballot for the spring 2021 election. K. Nelson said he thinks working through the capital plan should be the job of the Village Board itself. The Village Board will establish the needs and the committee can figure out how to generate the revenue from PRAT to fund them. Meacham agreed and said he would also like to see an attempt to have it on the ballot for the spring 2021 election. Meacham said we have a lot of projects to complete and he would like to see these projects completed sooner rather than later. McCutcheon said Chuck Pearson and Dick Christensen could be asked to serve on this ad hoc committee. T. Nelson recommended talking to Sister Bay and finding out who they had serve on their committee to get an idea of who we want to serve on our committee. We may not need financial experts. Bristol explained that the Department of Revenue has been very responsive on this item and there are a lot of governing statutes so we really do not need to reinvent the wheel on this item. Bristol said a big piece of what the ad hoc committee will be working on is figure out how this will impact the day to day Ephraim residents and visitors. Bristol suggested finding an Ephraim resident with ties to a Sister Bay business to serve on the committee, as this person would know the impact PRAT has on a business. This way we would have the perspective of a retailer collecting the tax not just a consumer paying the tax. Bristol summarized that the ad hoc committee will look at the technical aspects of PRAT and the Village Board will work on the five to ten-year action plan. C. Nelson suggested having the committees review their own five to ten-year plans at their next monthly meetings and then the Village Board can review the same. K. Nelson said we are talking about the shorefront project and if we do decide to move forward with it, we will have to figure out how to pay for it. Meacham said he would like to see concrete items established that we would be spending the PRAT proceeds on. C. Nelson suggested having someone from the EBC serve on the ad hoc committee. Methner said she is willing to reach out and help in anyway that she can. McCutcheon said that he and Bristol can seek some guidance from Sister Bay.

Motion per K. Nelson to establish a Premier Resort Area Tax Ad Hoc Committee consisting of Dick Christensen, Chuck Pearson, Brent Bristol, and Lane Methner, second by Meacham, all ayes, motion carried.

e. Discussion and Consideration regarding setting a public hearing for proposed changes to Protected Waterfront language and Historic District language within the Ephraim Zoning Ordinance: Bristol explained that any change to a zoning ordinance has to be done through a public hearing. Bristol said the Village Board can review the proposed changes tonight and if there are comments or changes, they can send them back to committee. Otherwise, we need to schedule a public hearing for the changes. Bristol reviewed the changes to the zoning ordinance for the protected waterfront district as presented in the agenda packet.

Motion per T. Nelson to set a public hearing for ordinance changes to section 17.20 Protected Waterfront District as presented, second by C. Nelson, all ayes, motion carried.

Bristol reviewed the changes to the zoning ordinance for the Historic District as presented in the agenda packet.

Motion per Meacham to approve the changes for the 17.26 Historic District in the zoning ordinance as presented and set a public hearing, second by K. Nelson, all ayes, motion carried.

8. Physical Facilities a. Discussion and Consideration regarding purchase of new street signs along Highway 42: C. Nelson reported that this item has been reviewed by the Plan Committee, Historic Preservation Committee, and Physical Facilities Committee. The new street signs will have a black post, black sign with white lettering, and no finial on top. C. Nelson said there is one error in the pricing because originally the quote was given for a Water Street sign and side street sign at every intersection. No one agreed with this, so the Water Street signs were narrowed down to four locations. The price was corrected with these changes. The total cost for the new signs is $8,888.62. The committee is making a not to exceed request for $9,500 because there still could be some added costs based on the number of letters per sign. The Physical Facilities Committee is asking that the Village Board approve the purchase of new street signs for Highway 42.

Motion per C. Nelson that the Village of Ephraim Board accept the new street sign project for STH 42 at a price not to exceed $9,500 to be funded by streetscape funds, second by T. Nelson, the Trustees discussed:

McCutcheon asked if the price of $9,500 includes installation, and C. Nelson confirmed this is correct. C. Nelson explained that the committee is requesting that the funds come out of the remaining streetscape funding as the project fits the parameters of those funds. The street signs will be placed within the public right of way.

The Trustees voted, all ayes, motion carried.

9. Airport a. Discussion and Consideration regarding right of first refusal for hangar D4 & A9: Gary Chaudior is here representing the Airport Commission. There are two hangars for sale and the Airport Commission’s recommendation is that we pass on the right of first refusal and approve the sale of hangar D4 to Gary Teuber and the sale of hangar A9 to Jeff Drajesk. The Airport Commission also recommends entering into a lease agreement with Gary Teuber and Jeff Drajesk.

Motion per C. Nelson to accept the right of first refusal for hangars D4 and A9 and allow the Airport Commission to sell them, second by K. Nelson, the Trustees discussed:

Meacham asked if there is a high demand for these hangars. Chaudior said six new hangars were built in the past few years but the demand seems to be higher for the older hangars then the new ones. Meacham asked why the Village of Ephraim doesn’t purchase these hangars and rent them out. This would be an extra revenue source and would give the Village a little more skin in the game at the airport. McCutcheon said he served on the Airport Commission in the past and there was a concern with this and how the revenue would be split between Ephraim and Gibraltar. The Village Board has also discussed in the past that they do not want to get into the real estate business. McCutcheon said he is not sure with the joint agreement if there is this ability because the revenue would have to go back to the airport not the individual municipality. Chaudior said he brought this up to the commission because there may be some revenue to be brought in, but there was no interest at all from the Airport Commission in owning and leasing hangars. Meacham said he asks this because the commission has come to the Village Board for funding requests multiple times, so the revenue from hangar rentals could go into a fund specifically for funding requests from the Airport Commission. McCutcheon said he understands this, but he is not sure how this would be handled if Gibraltar wanted to own the same hangars. K. Nelson said last year when the Village talked about budgeting the Airport Commission came and asked for $10,000 for resurfacing the runway. K. Nelson said with this request, the commission presented the economic impact of having an airport in the community, which was a nice reminder to the Village Board before the budget meeting. K. Nelson requested that the Airport Commission present the economic impact the airport has on our community again this year. K. Nelson said last time the Village Board heard from a representative from the Airport Commission, it was reported that the airport would be receiving $30,000 from COVID-19 relief funding. K. Nelson suggested the Airport Commission develop a capital program for use of those funds. Chaudior reported that $15,000 of the stimulus funding will go toward a purchase of fuel but a capital program could be developed for the remaining $15,000. Chaudoir pointed out that there are a lot of private donations made to the airport by its members and there is also a lot of volunteering by members but he will work on getting some feedback from the Airport Commission on this.

The Trustees voted, all ayes, motion carried.

b. Discussion and Consideration regarding sale of hangar D4 to Gary Teuber and A9 to Jeff Drajesk:

Motion per T. Nelson to approve the sale of hangar D4 to Gary Teuber and the sale of hangar A9 to Jeff Drajesk, second by K. Nelson, all ayes, motion carried.

c. Discussion and Consideration regarding lease agreements with Gary Teuber and Jeff Drajesk:

Motion per T. Nelson to approve the lease agreements with Gary Teuber and Jeff Drajesk, second by Meacham, all ayes, motion carried.

10. Community Protection a. Discussion and Consideration regarding purchase of command vehicle: Meacham said the committee had a special meeting today to discuss the purchasing of a command vehicle. There were options presented for a new vehicle as well as a used vehicle Door County has. The committee recommends $14,000 be spent to purchase the used Door County vehicle. The committee had a three to one vote. The vehicle will cost $14,000, but the total cost of the vehicle purchase and equipping the vehicle is $30,000. MacDonald said currently the department doesn’t have a command vehicle, so if there is a call for mutual aid, he utilizes the department’s pickup truck to travel to the call, which takes the equipment out of service during the call. The advantage of having the command vehicle is that it will put the chief at the scene faster. MacDonald said there was a good example of this today. There was a call that he was traveling to and he was limited in speed due to traffic. Had a command vehicle been used to travel to the call, lights could have been used to clear traffic. The command vehicle could also be used to block vehicles at scenes until proper equipment can get there. The vehicle will also be used for fire inspections. The vehicle will carry preplans, basic medical equipment, fire extinguishers, and a knox box key system. The vehicle would also be a space to separate the chief from the scene to eliminate distractions while making decisions. MacDonald explained that the used vehicle Meacham spoke of was a special services vehicle which is jointly owned by the Town of Washington and the County of Door. The vehicle will be going on the Wisconsin surplus site this Friday or Monday. The general blue book rating for the vehicle had a range of $14,000 to $18,000. Outfitting lights and other equipment will have extra costs. MacDonald reported that he spoke with the gentleman who drove the vehicle on Washington Island, who reported that the vehicle has 80,000 miles, is in good mechanical condition and has been well maintained. The vehicle needs a new tire censor and may need a new set of tires. The vehicle is also prewired for certain equipment, so this makes the installation a lot easier. The vehicle would also be used to transport department members to conferences or classes outside of the county. MacDonald said the vehicle should last the department at least 10 years based on its use. C. Nelson asked if the costs provided include installation, and MacDonald confirmed that they do. T. Nelson asked if the vehicle would be assigned to the Fire Chief and in the Fire Chief’s absence would then be assigned to the next senior officer closest to the Village. MacDonald confirmed that this is correct. T. Nelson asked if the Fire Chief would drive this on a daily basis. MacDonald confirmed this as correct. K. Nelson said a concern he has is the personal use, especially if the vehicle is assigned to another officer. He wouldn’t want to see the vehicle used or going home with anyone else other than the Fire Chief. MacDonald said this policy could easily be rewritten. K. Nelson asked where the funding for the purchase will be coming from. MacDonald reported that the department has just over $130,000 in the capital improvement fund that is not earmarked for anything specific. In the department’s 10- 20-year plan, a command vehicle was included for 2019-2020 at about $60,000. The next biggest potential improvement is not outlined in the plan until 2024-2025. K. Nelson asked what the line item for 2024-2025 is and MacDonald reported that it is the replacement of the rescue van. MacDonald said in his opinion, this replacement does not need to be a brand-new vehicle or the replacement could be pushed out if the current vehicle continues to perform as it is now. The rescue vehicle serves the department very well right now. Meacham pointed out the $8,000 cost for lighting for the command vehicle is not a reoccurring cost because the lighting could be transferred to a new vehicle.

Motion per Meacham that the Village Board approve the purchase of a command vehicle for the Ephraim Fire Department in a cost not to exceed $30,000, second by C. Nelson, all ayes, motion carried.

11. Committee Minutes for review

12. Visitors’ Comments: Salfi said he received a notification of the problem with portable restroom discussed in the first visitor’s comments last Sunday afternoon. The restroom was closed until it could be cleaned on Monday. Salfi reported that as a result of this situation we now have two service days, Tuesday and Friday, for this restroom from the port-a-john company.

13. New Business for Next Meeting

14. Adjournment

Motion per T. Nelson to adjourn at 8:26 p.m., second by C. Nelson, all ayes, motion carried.

Recorded by, Megan Vandermause – Deputy Clerk Administrator Report September 2020 – BRENT BRISTOL

• As in the past my recommendations this month relative to COVID-19 are to extend our declaration of emergency another month. Additionally we have requests from Trixie’s and Chef’s Hat to approve outdoor seating areas.

• No significant budget to actual changes have been recorded relative to the Streetscape Project this past month. As the highway department finishes up work this fall and AECOM completes as built drawings we should be able to close the book.

• Within the next week we should be swiftly moving forward with shoreline repair planning working with AECOM and Mike Kahr as a consultant. Preliminary plans will be ready to discuss, including on site walks at this time.

• On this agenda is consideration of HVAC improvements at the Village Office and Village Hall. Russ and I have been researching possible HVAC improvements in these public buildings for a couple of months now. Simultaneously I have been keeping an eye on similar discussions occurring at the Gibraltar School. It was, there in a presentation by Johnson Controls, where we started down the path to the proposed purchase. Attached in the packet is a lot of analysis relating to Bi-polar ionization systems. The immediate benefit is the technologies proven ability to neutralize the COVID virus without producing harmful ozone. Looking forward to a world in which we hopefully are not dealing with COVID-19 the system still, in my opinion, is a worthy investment in air quality. The tech reduces quantities of mold, mildew, odors, VOC’s, bacteria, and other viruses.

Last week the Gibraltar School Board approved the installation of $160,000 worth of this exact equipment. At this time, I am requesting the purchase and installation of two units at the Village Hall and one unit at the Village Admin Offices at an estimated price of $4,450.

As noted in the estimate, another recommendation of Johnson Controls is to improve our HVAC system at the Village Admin Office with the installation of additional ducting from the current HVAC unit to the 3 individual offices we occupy. Presently there is no heating/cooling/air exchange in these spaces. The estimated price to do this work is $13,000.

If the board would see value in making even more significant HVAC improvements to this building and include the lower level (preschool) in the planning, another option may be available in which a new outdoor HVAC unit would be installed on the North side of the building to provide heating/cooling/air exchange to the preschool and 3 offices. This would be an independent HVAC system from that currently in operation.

September 1st, 2020 Ephraim Physical Facilities/Utilities Public Works Supervisor Report Village of Ephraim (VOE) Russell J. Salfi Ephraim Public Works Supervisor [email protected] Mailing: PO Box 138 Ephraim, WI 54211 Plant: 920-854-4991 Fax: 920-854-4991 Cell: 920-854-0154

Throughout August Ephraim facility, grounds, street, vehicle and equipment maintenance and seasonal tasks are performed through daily and weekly scheduling. For all members of the community that find actionable maintenance issues (e.g., fallen tree limbs or strewn garbage on Village properties, right of ways, streets) call the Public Works land line that has an answering machine and leave a message with your name, a brief description of the problem and a phone number where you can be reached to inform you of how the problem has been addressed. For issues involving public safety, imminent or existing damage to Village property call my cell phone. Public Works Land Line w/ answering machine: (920) 854-4991 Public Works Supervisor Cell Phone: (920) 854-0154 I also check my emails several times a day: [email protected] If you wish to have your issue/s addressed in the quickest possible manner please use the above lines of communication.

8/3 Locate shorefront electrical lines for soil sample boring. 8/4 Lawn mower maintenance, install new air hose in shop. 8/5 Sweep Beach parking lot, clear brush around VOE street signs. 8/6 Fill in ruts along shorefront from soil sample boring equipment. 8/7 Set up Office for election, sanitize Village Hall (VH). 8/10 Cleanup seaweed around Marina, trim around VOE street signs. 8/11 Clear VOE streets/Upper Cherry St steps of debris, sanitize Office for election. 8/12 Raise Office desk, sanitize Office and VH. 8/13 Sweep VOE streets, survey tree removal around Village. 8/14 Fire alarm issue at VH, push back brush pile. 8/17 Weed whip VOE properties. 8/18 Fire alarm system repaired at VH. 8/19 Lawn mowing of Village properties, lawn mower maintenance. 8/20 Cleanup grass clippings along the shorefront. 8/21 Pickup up sprinkler for Marina, spread straw on new grass seed there. 8/24 Brush Moravia between CTY Q and Cedar St. 8/25 Cleanup broken glass at HWY 42 and Town Line Drive, pickup bucket truck from Sturgeon Bay. Develop a street trimming plan to begin on September 14 and to continue each Monday or Tuesday weather permitting.

Ephraim Fire Department P.O. Box 138, Ephraim, WI 54211 Fire Chief Justin MacDonald

EPHRAIM RUNS: 7 08-08 9990 Water St. Fire Alarm/Investigate 08-08 9969 Water St. Possible Water Rescue/Search 08-09 Water St. & Holland Rd. 2 Car Accident/Traffic Control/Patient care 08-11 9976 Moravia St. Cooking Fire/Ventilate Building 08-14 10289 North Shore Rd. Smell of Propane/Investigate 08-27 10321 Water St. Fire Alarm/Investigate 08-29 Norway St. & German Rd. Wire on Fire/Assist WPS

EPHRAIM EMR CALLS: 3

MID-DOOR RUNS: 1 08-06-20 GFD Peninsula Park Injured Person/Assist w/Manpower

MUTUAL AID RUNS: 0

TRAINING COMPLETED: Ephraim Home Meeting: Home training was done on Thursday August 6th. Firefighters practiced laying a supply line, hose line advancement into a building, nozzle control, firefighter down procedures and a review of basic drafting operations. Multiple calls and an upcoming Certified Driver/Operator class was discussed during the business meeting portion of the evening.

Mid-Door Meeting: Mid-Door training was held in Sister Bay and was joint training between Baileys Harbor & Ephraim only. Firefighters trained on Tagging a Hydrant, hoseline advancement to the 2nd floor, search & rescue and general fireground procedures.

Other Training: -EMR’s attended their monthly meeting in Sister Bay.

Other: -Firefighters preformed Weekly Truck Checks and preformed minor repairs that were needed. -Chief MacDonald began working on 2021 Budget. -Fire Officers began rewriting our Mutual Aid Box Alarm Card (MABAS) as part of a County Wide operation. -Firefighters Pillat, Tim & David Penchoff evaluated several new Thermal Imaging Cameras with the Sister Bay Fire Department. These evaluations are being conducted for the purpose of purchasing a new Camera in 2021. -Chief MacDonald handled several administrative phone calls and emails during the month.

Respectfully Submitted

Justin MacDonald Fire Chief/Emergency Manager Ephraim Fire Department

August 31st, 2020 Ephraim WW, WWT, SS Public Works Supervisor OIC Report

Russell J. Salfi Ephraim Public Works Supervisor OIC [email protected] Mailing: PO Box 138 Ephraim, WI 54211 Plant: 920-854-4991 Fax: 920-854-4991 Cell: 920-854-0154

August 2020 Events: Village of Ephraim (VOE) Throughout August Wastewater maintenance duties, WI-DNR permit required labs and assistance with Village maintenance duties are performed through daily and weekly scheduling. Corona-virus mitigation procedures: social distancing (SD)/wearing a mask when SD not possible or inside with the public, increased sanitation, limiting contact with possible contaminants continues to be done on a daily basis.

Take off BOD labs with lab cleanup: 8/3,8/4,8/10,8/11,8/17,8/18,8/24,/8/24,8/31 TSS, BOD labs with lab cleanup: 8/5,8/6,8/12,8/13,8/19,8/20,8/26,8/27 Po4 lab setup-complete with lab cleanup: 8/6-7,8/13-14,8/20-21,8/25-26 Fecal / E-coli setup-complete: 8/6-7,8/14-15,8/21-22,8/27-28

8/10 ECI 1.60” of rain in 45 minutes, Lift #1 high level alarm, 2 pumps running well level 8.6’ 8/15 Purchase a new decant pump for the thickener tank from Vacuum Pump and Compressor. 8/20 Septic Maintenance LLC hauls 35000 G (5 loads) to Sturgeon Bay Utilities. 8/25 NEI onsite to work on headworks screw screen. 8/21 WI-DATCP Water Test Lab inspection. Ephraim Well Water Testing, August 2020: Number of Water Tests: In House Bacteria 82 Clean Water Testing 0

Ephraim Septage Service, August 2020: Holding Tank Pump Outs: 14 Septic Inspections: 1

Emergency Call Ins, August 2020: 1 see above 8/10

Weather, August 2020: Precip: 3.78 inches Max Temp: 86°F on 8/10,13 Min Temp: 45°F on 8/5

VILLAGE OF EPHRAIM NOTICE OF ZONING ORDINANCE PUBLIC HEARING TUESDAY, SEPTEMBER 8, 2020, 7:00 PM VILLAGE 9996 WATER STREET

VILLAGE OF EPHRAIM ORDINANCE NO. 03-2020 AN ORDINANCE AMENDING VILLAGE OF EPHRAIM ZONING CODE AS IT RELATES TO HISTORIC DISTRICT ORDINANCE

SECTION I: § 17.26 of the Ephraim Code of Ordinance is hereby amended as follows:

ADDITIONS IN BOLD ITALICS LANGUAGE TO BE REMOVED IN STRIKETHROUGH

17.26 HISTORIC DISTRICT ORDINANCE (12-6-93) Historic Preservation District. … 2. Definitions (a) Historic Preservation Certification - This is the letter of certification issued by the Historic Preservation Committee (HPC) in support of any alteration, rehabilitation, construction, reconstruction, demolition of a historic structure or historic site in the Historic District. (b) Historic Preservation Committee - The HPC shall consist of five individuals serving without compensation, with all five members subject to confirmation by the Board of Trustees. All five members shall have demonstrated a sensitivity to architectural preservation and/or have shown a special interest in Door Co. history. Special consideration will be given to individuals who have had professional experience in architectural preservation. All members of the HPC shall be appointed by the Village President with approval by the Village Board of Trustees. Four of these must be permanent residents of Ephraim. The fifth appointee may be from outside the Village but must own a home within the village be a permanent resident of Door County; preferably this individual should have a vested interest in the Village. One appointee must be a member of the Plan Committee of the Village. The Village President may accept a recommendation from the President of the Ephraim Foundation. The Committee shall be viewed as a regular standing committee of the Village, with the chairperson appointed by the Village President. Terms shall be for three years, and appointments shall be such that the terms are staggered.

SECTION III: If any section, subsection, paragraph or sentence of this ordinance is for any reason deemed unconstitutional or otherwise unenforceable by decision of any court of competent jurisdiction, such decision shall not affect the validity of the remainder of this ordinance.

SECTION III: This ordinance shall take effect upon its passage and publication according to law as an amendment to the Village Zoning Code under the procedures prescribed by § 62.23 (d) Wis. Stats.

Passed and approved by the Village Board of Trustees at its regular meeting on the ___ day of ____, 2020.

VILLAGE OF EPHRAIM By: ______Michael McCutcheon, Village President Attest: ______Andrea Collak, Clerk

Published this _____ day of ______2020.

______Date 9/3/2020______Andrea Collak, Clerk X Village offices X Visitors’ Center ______X Post Office Megan Vandermause, Deputy Clerk

VILLAGE OF EPHRAIM NOTICE OF ZONING ORDINANCE PUBLIC HEARING TUESDAY, SEPTEMBER 8, 2020, 7:00 PM VILLAGE 9996 WATER STREET

VILLAGE OF EPHRAIM ORDINANCE NO. 04-2020 AN ORDINANCE AMENDING VILLAGE OF EPHRAIM ZONING CODE AS IT RELATES TO PROTECTED WATERFRONT ORDINANCE

SECTION I: § 17.20 of the Ephraim Code of Ordinance is hereby amended as follows:

ADDITIONS IN BOLD ITALICS LANGUAGE TO BE REMOVED IN STRIKETHROUGH

17.2017.26 PROTECTEDHISTORIC DISTRICT WATERFRONT ORDINANCE (PW) DISTRICT (12-6-93)

2. INTENT. Recognizing that the open shoreline is one of Ephraim’s most distinctive features, the intent of this ordinance is to provide for as much open viewing space along our shoreline as possible. As an important contributing component of the Ephraim Historic District, owners of residences in the PW district are encouraged to use and maintain their existing residences. Since most of the residential buildings in this district are sited on small non-conforming lots that would otherwise prohibit the erection of such structures under existing ordinances, the Village position is that residences shall be restricted to those in existence. The Village position is since most of the residential buildings in this district are sited on small non-conforming lots that would otherwise prohibit the erection of such structures under existing ordinances, residences shall be restricted to those in existence. Existing residences can be modified, or torn down and reproduced, subject to approved Plan committee “PW Design Review” whereas the individual footprints, lot coverage, and setbacks for this district are grandfathered. (3/10/08)

3. PERMITTED USES.

(a) Park and open space provided that any proposed structural elements are given conditional use approval.

(b) Beaches, provided that any proposed structural elements are given conditional use approval.

4. CONDITIONAL USES.

(a) On parcels where there is not a residence:

• Dockage and launching; • Boat and related rentals; • Sale of marine fuel and accessories for marine use only; • Structures necessary for permitted and conditional uses in the district, including bathrooms. Special Plan Committee approval shall determine the number of required parking spaces on a case-by- case basis, unless the use has a number established under ordinance 17.15(9); parking requirements may be met through a combination of off-street, on-site and/or dedicated parking spaces within common ways. Pervious surfaces for parking are preferred in this district. • Non-Profit Organizations on village owned property. Sales within such shall be subject to any existing lease or other agreements with the village. In the event no such agreement speaking to sales exists, the Village of Ephraim Planning Committee, thru Conditional Use review, shall oversee and have final approval over any such sales area. This review will include but is not limited to, the type of merchandise sold, and the total amount of display area the merchandise will envelop. Passed 5/11/09

(b) Residential buildings in the district shall be restricted to those existing as of January 1, 1998. A “PW Design Review” shall be required for the reproduction of an existing residential structure as well as for additions or any modification to existing structures resulting in an increase to the footprint, height, or total square footage of these buildings. Visual impact from the streetscape is to be minimized. Residences destroyed by natural disaster or fire in this district may be replaced to former footprint, location and size. Any other buildings on the property destroyed by fire or natural disaster can only be replaced if they meet the dimensional standards under the current ordinances. (3/10/08)

• No more than two garage or carport spaces/lot; • No sheds, accessory buildings or boathouses; • No structures or buildings shall exceed 15’ in height as measured from the crown grade of Water Street abutting the property; or as determined by the Plan Committee in consideration of the height of adjacent structures, and existing rooflines and pitches.(3/10/08) • The setback and lot coverage requirements (from 17.24) shall be mandated except in the case of buildings, structures or public projects along the shoreline that are deemed to be in the greatest interest to the public by a majority of the Plan Committee and a majority of the Village Board, and this exception can occur only through special exception review. (4/08/02)

5. PROTECTED WATERFRONT DESIGN REVIEW by Historic Preservation Committee and Plan Committee

(a) Design Criteria For Residential Building Reproduction • Consideration given to applications in which the proposed reproduction will closely reflect the design and look of the original structure. New building may be constructed to the grandfathered footprint, location, and size of the existing residence. • Consideration given to applications in which the proposed reproduction will result in a slightly different look than the original building but whose design results in a smaller footprint with less lot coverage, a fitting building height, increased setbacks, and an overall better look that is in keeping with the character of the village and would lessen the ecological impact on the property. • Consideration given to applications in which the proposed reproduction will generally reflect the look of the original building but will also require some degree of design modification which is subject to par(B). ( 3/10/08)

(b) Design Criteria for Modification

• Consideration given to applications where an increase in height would be required to make an existing building structurally sound, or to meet existing building codes and requirements. • Consideration given to applications resulting in the modification of a building that does not result in increased footprints, and does not exceed the current height of the existing building. • Consideration given to applications resulting in footprint modification to the primary structure whereas the footprints from additional existing structures to be removed can be reclaimed. • Consideration given to allow for 10% additional lot coverage when that area will be used for adding off street parking. (3/10/08)

SECTION III: This ordinance shall take effect upon its passage and publication according to law as an amendment to the Village Zoning Code under the procedures prescribed by § 62.23 (d) Wis. Stats.

Passed and approved by the Village Board of Trustees at its regular meeting on the ___ day of ____, 2020.

VILLAGE OF EPHRAIM By: ______Michael McCutcheon, Village President Attest: ______Andrea Collak, Clerk

Published this _____ day of ______2020.

______Date 9/3/2020______Andrea Collak, Clerk X Village offices X Visitors’ Center ______X Post Office Megan Vandermause, Deputy Clerk

Resolution 02-2020

VILLAGE OF EPHRAIM DECLARATION OF HEALTH EMERGENCY

Declaration passed and adopted on the18th day of March, 2020. Declaration set to expire on the 15th day of July, 2020. Declaration extended to the 17th day of July, 2020 (by Village President) Declaration extended to the 12th day of August, 2020 (by Village Board) Declaration extended to the 9th day of September, 2020 (by Village Board) Declaration extended to the 14th day of October, 2020 (by Village Board)

WHEREAS, The infectious disease named COVID-19 has been identified in the State of Wisconsin as a disease which can spread through the community as a danger to public health and safety; and

WHEREAS, No cases of such disease have yet been diagnosed in the Village of Ephraim, but the Village residents and visitors are at increasing risk of contracting such disease; and

WHEREAS, The World Health Organization has declared a Public Health Emergency of International Concern, and the United States Department of Health and Human Services has declared a Public Health Emergency; and

WHEREAS, Wisconsin Governor Anthony Evers has issued Executive Order #72 declaring a health emergency in response to the COVID-19 Coronavirus; and

WHEREAS, In order to protect the health and well-being of its residents, the Village of Ephraim must avail itself of all resources at its disposal to respond to and contain the Presence of COVID-19 in the Village.

NOW, THEREFORE, BE IT RESOLVED by the Village Board of the Village of Ephraim, Wisconsin, as follows:

1. Pursuant to the powers available under Wisconsin Statutes Sections 323.11, 323.14, 323.15 and all other applicable provisions of Wisconsin Law, a Public Health Emergency is Declared in the Village of Ephraim consistent with the statewide declaration of a public health emergency by Governor Evers, and the declaration of emergency by the Door County Board of Supervisors and County Administrator ;

2. The Village of Ephraim is authorized under this declaration to make use of volunteer health practitioners to maintain and restore the health, safety, protection and welfare of persons and property within the Village of Ephraim.

3. The Village of Ephraim is authorized under this declaration to undertake whatever actions are necessary and expedient for the health, safety, protection and welfare of persons and property, and in doing so may bar, restrict, or remove all unnecessary traffic, both vehicular and pedestrian, from the highways, Village Streets, Businesses including hours of operation and limitations of occupancy for the Village of Ephraim.

4. As this declaration of health emergency is consistent with a similar declaration by Governor Evers applicable to the entire State of Wisconsin, the Village of Ephraim may employ personnel, facilities, and other resources consistent with an emergency plan adopted to cope with the problems of local disasters.

5. Michael McCutcheon, as Village President of the Village of Ephraim, is authorized to undertake and direct the activities outlined herein on behalf of the Village of Ephraim.

6. The period of this emergency declaration shall be limited to the time during which the emergency conditions exist or are likely to exist.

Introduced at a special meeting of the Board of Trustees of the Village of Ephraim held this 18th day of March 2020.

______Michael McCutcheon, Village President ATTEST:

______Andrea Collak, Clerk Heidi Teich, Village Clerk

2 Village of Ephraim Infectious Disease Re-Opening Policy Established 06/9/2020 Amended 6/17/2020, 7/16/2020, 8/11/2020 9/8/2020

The Village of Ephraim, during the spring of 2020, has taken proactive steps to protect the workplace, workforce and community in the presence of an infectious disease outbreak. It is the goal of the Village of Ephraim during any such period to strive to operate effectively and ensure that all essential services are continuously provided and that employees are safe within the workplace. During this time, all village staff were determined to be essential and continued to provide this public service. The Village of Ephraim is committed to providing authoritative information about the nature and spread of infectious diseases, including symptoms and signs to watch for, as well as required steps to be taken in the event of an illness or outbreak. The Village of Ephraim Board of Trustees adopted a resolution declaring as state of emergency on March 18th, 2020 and implemented the Infectious Disease Control Policy. The policy has been given an expiration date of June 30th, 2020 to be replaced by this document, intended to serve as a framework for the safe opening and return to in-person operations. In creation of this policy the following resources were used and are furthermore recommended for use in the Village of Ephraim as we navigate this time. Door County Public Health Department Guidelines and Recommendations Wisconsin Economic Development Corporation “WEDC” Industry Specific Documents CDC Guidance for Businesses

Wisconsin Department of Health Services “WDHS” Guidance for Businesses OSHA Guidance for Businesses

Preventing the Spread of Infection in the Workplace The Village of Ephraim will do all we can to provide a clean workplace, including the regular cleaning of objects and areas that are frequently used, such as bathrooms, break rooms, conference rooms, door handles and railings. Department heads working with the Village Board will monitor and coordinate events around an infectious disease outbreak, as well as to create work rules that could be implemented to promote safety through infection control. We ask all employees to cooperate in taking steps to reduce the transmission of infectious disease in the workplace. The best strategy remains the most obvious—frequent hand washing with warm, soapy water; wearing a facemask when in public; covering your mouth whenever you sneeze or cough; and discarding used tissues in wastebaskets. We will also continue to install alcohol-based hand sanitizers throughout the workplace and in common areas. Employees are asked to continue good hygiene and infection control policies including: • Promoting frequent and thorough hand washing. • Encouraging workers to stay home if they are sick. • Encouraging employees to practice respiratory etiquette, including covering coughs and sneezes. Cloth facemasks are encouraged when around others, especially indoor gatherings. • Employees shall observe 6-foot social distancing while at work. • Clean/sanitize frequently touched surfaces regularly

Limiting Travel All nonessential travel should be limited during this time. Employees who travel as an essential part of their job should consult with management on appropriate actions, and necessity of the travel.

Staying Home When Ill Many times, with the best of intentions, employees report to work even though they feel ill. We provide paid sick time and other benefits to compensate employees who are unable to work due to illness. In addition, the Village has adopted the Ephraim Families First Coronavirus Response Act FFCRA) Policy (established 4/14/2020) providing an additional bank of paid leave.

During an infectious disease outbreak, it is critical that employees do not report to work while they are ill and/or experiencing the following symptoms: Examples include fever, cough, shortness of breath, and may also include sore throat, runny or stuffy nose, body aches, headache, chills and fatigue. The Centers for Disease Control and Prevention recommends that people with an infectious illness such as the flu remain at home until at least 24 hours after they are free of fever (100 degrees F) or signs of a fever without the use of fever- reducing medications. The current COVID-19 outbreak requires longer isolation periods. Employees who report to work ill will be sent home in accordance with these health guidelines. If an employee is unsure of whether to report to work, please call before reporting to the office. Employees with the ability to work from home may seek such approval from the Village Administrator when showing the symptoms but feeling otherwise able to perform their essential function. Requests for Medical Information and/or Documentation If you are out sick for an extended period, it may become necessary to request information from you and/or your health care provider. In general, we would request medical information to confirm your need to be absent, to show whether and how an absence relates to the infection, and to know that it is appropriate for you to return to work. As always, we expect and appreciate your cooperation if medical information is sought. Employees are encouraged to follow the CDC guidance, which may require employees to inform the Village of any positive COVID-19 test results.

Confidentiality of Medical Information Our policy is to treat any medical information as a confidential medical record in accordance with the Health Insurance Portability and Accountability Act (HIPAA). In furtherance of this policy, any disclosure of medical information is in limited circumstances with supervisors, managers, first aid and safety personnel, and government officials as required by law.

Social Distancing Guidelines for Public Buildings and Properties During this time of an infectious disease outbreak, the Village of Ephraim implements these social distancing guidelines to minimize the spread of the disease.

During the workday, employees are requested to: 1. Avoid meeting people face-to-face if possible. Employees are encouraged to use the telephone, online conferencing, and e-mail to conduct business as much as possible. Necessary in person meetings shall be conducted out of doors if possible and at all times practice social distancing. 2. Do not congregate in work rooms, pantries, copier rooms or other areas where people socialize. 3. Bring lunch and eat at your desk, outside and away from others. 4. Minimize paper transactions, encourage digital exchange of information. Encourage members of the community and others requesting in person meetings whose conversation requires the use of a visual aid to make such request or explain such concern, to send said document via email prior to the time of the meeting.

Public Meetings and Places Social distancing will include the following measures to safely hold public gatherings by way of open meetings during this time including the following. Masks are required to enter public buildings while this policy is in place. (added 7/16/2020)

Meetings: 1. The village has implemented tele-meetings for committees and the board to meet and conduct essential village business while avoiding a public gathering since the initial declaration of emergency on March 18th. Beginning July 1, 2020 in person meetings of all standing village committees will resume. In observance of social distancing guidelines this will mean moving all public meetings of the Village of Ephraim to the Village Hall located at 9996 Water Street. Building occupancy will be limited by the number of chairs the site is able to safely set per 6’ distancing guidelines. Meetings while occurring in person will continue to be held via tele-meeting (gotomeeting) for those committee members and members of the public who cannot or choose not to attend in person.

Village Office: 1. The village office will resume full time on-site staffing beginning 7/1/2020. Because of the size limitations of this building and to keep the community and the office staff safe the following operational changes will be in effect. The outer door will be open for normal business hours however public will not be able to pass the point of the front vestibule/reception window. In person conversations occurring on site will occur though this window or may be moved outside if the weather permits. Requests for paperwork will be distributed digitally if possible and as safely as possible if requiring hard copies. Rising positive cases in Door County may necessitate hybrid staffing of the village office comprised of shifts between in person and remote work in an effort to limit exposure, this decision would be made by the Village Administrator in consult with the Village President. (added 7/16/2020) Parks: 1. Understanding the important function our village parks and open spaces provide during the peak tourist season in Door County while balancing the social distancing concern that public gatherings bring, the Village Board has considered the current guidelines of the Door County Public Health Department whereas gatherings of 10 or less are considered a moderate risk, gatherings of 10-50 are a high risk and gatherings of 50 are not advisable and determined that: a. Users of outdoor public facilities can do so at their own risk. Ephraim Village Board will leave it to event organizers/applicants to determine if outdoor events will be held or not in consideration of the risks and current guidance associated with public gatherings.

2. Additionally, the Village Board has decided the following with respect to public playgrounds:

a. Users of Village Playgrounds can do so at their own risk, understanding that no special sanitizing practices will be occurring.

Village Hall: 1. While the Village hall will be utilized as the location of all public meetings moving forward the Village Hall is also frequently rented by members of the community and various groups for conducting productions. The Village Board has considered the current guidelines of the Door County Public Health Department whereas gatherings of 10 or less are considered a moderate risk, gatherings of 10-50 are a high risk and gatherings of 50 are not advisable and determined that:

a. Village hall will be reserved exclusively for Village use until July 15th 2020. Village board will re-evaluate at the regularly schedule Board of Trustees meeting on July 14th 2020. Extended to August 12th 2020. (added 7/16/2020) Extended for the remainder of 2020. (added 8/11/2020).

Village Utilities Late fee penalties for first and second quarter sewer bills will be waived so long as sewer account balance is paid in full by the due date of the fourth quarter bill of 2020.

Special Business Accommodations The Village Board authorizes the following accommodations and solutions to assist our businesses during the 2020 season amidst the operating and safety guideline changes that are in place due to COVID-19 to become effective immediately and expire on Monday, November 2, 2020. 1. Use of “Sandwich Board” Signs: a. Ephraim businesses are allowed to display one “sandwich board” style sign. The size of the sign could not exceed 36” wide by 48” high.

b. The purpose of this sign would be to convey information to customers. Examples of the information displayed would be safety measures on how to enter the business or specials that the business may have.

c. These signs would be supplied by each individual business.

d. The sign could only be displayed when the business is open and must be located near the entry of the business. The sign cannot be placed on public walkways or roadways.

2. Temporary Outdoor Structures: a. Businesses are permitted the use of temporary outdoor structures such as displays, racks, tables, or tents that do not exceed a 12’ by 12’ overall area to help businesses offset the reduction of customers allowed in their physical business space. These structures would allow areas for the display or sales of goods/food.

b. The structures would only be allowed to be utilized/displayed when the business is open.

c. The structures would have to be placed on the property of the business and not extend into public walkways or roadways.

3. Designated Spaces for Curbside Pickup: a. Ephraim Businesses are permitted to designate parking spaces for customers to park for curbside pickup from businesses. Businesses would be allowed one parking spot near their business (either on State Highway 42 or a side street) that would be marked with an orange cone and sign. The cone and sign would be displayed only when the business is open.

b. The EBC would provide one of these cones for each of their interested business members.

c. The designated spaces would allow customers to easily pickup their carry-out items from Ephraim businesses.

4. Outdoor Seating for Food Service Businesses: (par 4. Added 6/17/20) a. Due to the COVID-19 guidelines, indoor seating capacity in food service businesses will be reduced. With Village Board approval Ephraim businesses can provide outdoor seating and service in the green spaces or parking spots owned by the businesses. b. The seating shall not exceed the normal allowed indoor capacity. c. If Alcohol will be served in these revised seating areas, the business must contact the Village of Ephraim to make temporary changes to their liquor license map. d. Permitted quantity of parking spots for food service: i. Wilsons – 4 spots ii. Chef’s Hat – 2 spots

This policy is subject to change at any time, with or without notice, at the sole discretion of the Village of Ephraim Board of Trustees.

The special business accommodations section of this policy shall take effect immediately, the balance of his policy shall take effect on 07/01/2020 and remain in effect until discontinued by the Ephraim Board of Trustees. By: _ Mike McCutcheon, President Attest: ______Andrea Collak, Clerk

Published this ____th day of July 2020.

Trixie’s Food and Wine 9996 Pioneer Lane, Ephraim, WI 54211

Date: August 26th, 2020

Village Board of Ephraim

To Whom It May Concern,

We are writing to request the temporary use of the 4 parking spaces in front of Trixie’s Restaurant as outdoor seating while the weather permits.

Due to the safety measures that have been put in place to keep our guests and staff as safe as possible, the use of our parking spots immediately in front of our storefront is imperative to the success and survival of our business as we continue to navigate through the eff ects of the global Covid 19 pandemic.

We appreciate your consideration of this matteer and thank you for your time.

Sincerely,

Mike Holmes Owner- Trixie’s Food and Wine To: Ephraim board

Re: Chef's hat pandemic outdoor seating arrangement

To all board members, first thank you for taking the time to read over our 2020 pandemic outdoor seating arrangement.

As most of you know in previous years all of our outdoor seating was located on our front patio for dining in. We also had in the back area a non serviced area for people to wait for a table or take to go food and sit. With all of the covid precautions put forth by the Door County health department we were determined to follow all of them to keep our staff and customers safe. By utilizing our back area we have been also able to minimize all summer the use of our interior dining room. We only sat customers inside on rainy or extremely windy days and hope to continue having customers enjoy the outdoors where it is proven to be much safer enviroment. By following the 6ft spacing rules we moved half of our tables from the front patio and relocated them to the back mulch area in order to keep within regulation and be able to operate our business during these trying times.

We at Chef's hat would greatly appreciate for the remainder of the season if we can continue to operate with our current table seating in order to keep our customers and staff safe going into the fall season with the boards permission.

Thank you for your time

Todd Bennett

VILLVILLAGEAGE OOFF EPHREPHRAIMAIM

FOUNDED 18531853

RESOLTION 03-2020

A RESOLUTION OF THE VILLAGE OF EPRHAIM BOARD OF TRUSTEES DESIGNATING THE PENINSULA PULSE AS THE OFFICIAL NEWSPAPER FOR PUBLISHING LEGAL NOTICES FOR THE VILLAGE OF EPHRAIM

WHEREAS, the Village of Ephraim has been publishing legal notices in the Door County Advocate, and has previously designated the Door County Advocate has the official newspaper of the Village of Ephraim; and

WHEREAS, the Village of Ephraim believes that a greater number of Village property owners will be informed of important legal notices if such notices are published in the Peninsula Pulse.

NOW THEREFORE BE IT RESOLVED, the Board of Trustees of the Village of Ephraim hereby designates the Peninsula Pulse as the official newspaper for publication of legal notices for the Village of Ephraim effective month, date, year.

Adopted by the Village of Ephraim Board of Trustees this day of , 2020.

Michael McCutcheon, Village President

ATTEST: Andrea Collak, Village Clerk

Administrative Office 10005 Norway Road PO Box 138 Ephraim WI 54211 Phone: (920) 854-5501 Fax: (920) 854-2072 E-Mail: [email protected]

Door County Advocate – Smaller font point size (6), lower alphabet length (78), paid circulation = 4,475, insertion prices are a bit higher

Peninsula Pulse – Larger font point size (8), higher alphabet length (102), paid circulation = 8,344, insertion prices are a bit lower STATE OF WISCONSIN DEPARTMENT OF ADMINISTRATION

Tony Evers, Governor Joel Brennan, Secretary James M. Langdon, Administrator

December 5, 2019 KEEP THIS DOCUMENT FOR YOUR RECORDS

Peninsula Pulse Kait Shanks 8142 Highway 57 Baileys Harbor, WI 54202

2020 Certification of Legal Notice Rates for Newspapers This letter certifies that the newspaper listed above may collect a fee for publishing legal notices required by Wisconsin law. Certification requirements are reviewed and legal are updated annually pursuant Chapter 10 ELECTION DATES AND NOTICES and 985 PUBLICATION OF LEGAL NOTICES; PUBLIC NEWSPAPERS; FEES of the Wisconsin Statutes.

• Part One lists information currently on file about this newspaper • Part Two addresses general legal/public notices • Part Three covers election facsimile ballots • Part Four contains general information about the certification process

Effective Dates Unless otherwise updated and amended, this certification letter governs notices published on: January 1, 2020 through December 31, 2020.

Part 1 -- Newspaper Information Section 985.01 of the Wisconsin Statutes establishes the definitions: As used in this chapter, unless the context requires otherwise: (1b) “Bona fide paid circulation” means the paid circulation of a publication, except notices required by private and local laws to newspaper that satisfies all of the following: be published in newspapers, and includes all of the following: (a) The publisher of the newspaper sells 50 percent or more of (a) Every publication of laws, ordinances, resolutions, financial the circulation of the newspaper. statements, budgets and proceedings intended to give notice in (b)The publisher of the newspaper has actual subscribers at an area. each publication of not less than 1,000 copies in 1st and 2nd (b) Every notice and certificate of election, facsimile ballot, class cities or 300 copies in 3rd and 4th class cities, villages, or referenda, notice of public hearing before a governmental body, towns. and notice of meetings of private and public bodies required by (1g) “Governing body” has the meaning given in s. 345.05 (1)(b) law. and includes a long−term care district board under s. 46.2895. (c) Every summons, order, citation, notice of sale or other notice (1m) (a) Except as provided in par. (b), “insertion,” when used to that is intended to inform a person that the person may or shall indicate the publication of a legal notice more than one time, do an act or exercise a right within a designated period or upon means once each week for consecutive weeks, the last of which or by a designated date. shall be at least one week before the act or event, unless (3) “Municipality” has the meaning in s. 345.05 (1) (c) and otherwise specified by law. includes a long−term care district under s. 46.2895. (b) With respect to a newspaper published in the town of (3g) “News content” means written information and images, Washington, Door County, at least 2 times a month, “insertion,” other than advertisements, that are printed in a publication. when used to indicate the publication of a legal notice more (3r) “Newspaper” means a publication that is published at than one time, means once in each issue of consecutive issues regular intervals and, except as otherwise provided in this published at intervals of at least one week, the last issue of subsection, at least once a week, containing, on average, [at which shall be published at least one week before the act or least] 25 percent news content per issue, including reports of event, unless otherwise specified by law. happenings of recent occurrence of a varied character, such as (2) “Legal notice” means every notice required by law or by political, social, moral and religious subjects, designed to inform order of a court to be published in a newspaper or other the general reader. “Newspaper” includes a daily newspaper

Division of Enterprise Operations, State Bureau of Procurement 101 East Wilson Street, PO Box 7867, Madison, WI 53707-7867 | (608) 264-7897 | DOA.WI.GOV December 5, 2019 Page 2 of 5 published in a county having a population of 750,000 or more, (cm), but no newspaper shall have more than one place of devoted principally to business news and publishing of records, publication during the same period of time. which has been (6) “Substance” is an intelligible abstract or synopsis of the designated by the courts of record of the county for publication essential elements of the official action taken by a local of legal notices for a period of 6 months or more. “Newspaper” governing body, including the subject matter of a motion, the also includes a newspaper published in the town of Washington, persons making and seconding the motion and the roll call vote Door County, at least 2 times a month. on the motion, except that ordinances and resolutions (4) “Proceedings,” when published in newspapers, mean the published as required by law need not be republished in substance of every official action taken by a local governing proceedings, but a reference to their subject matter shall be body at any meeting, regular or special. sufficient. (5) A newspaper is “published” at the place from which its (7) “Wisconsin newspapers legal notices Internet site” means an mailing permit is issued, except that if the place where the Internet site maintained by Wisconsin newspapers for the newspaper has its major concentration of circulation has no purpose of providing and maintaining an electronic version of primary post office, then at the place it shall designate as its printed and published legal notices. place of publication in the affidavit required by s. 985.03 (1)

The information below will determine the rates/fee for this newspaper and is published on the Internet. Contact the Department of Administration IMMEDIATELY with changes to any of the information listed in this document:

Paid Circulation: 8,344 Telephone: (920) 839-2121 Circulation Adjust: 15% Fax: (920) 839-2929 Day(s) Published: F E-Mail: [email protected] County: Door Parent Co.: Peninsula Publishing & Distribution, Inc

Part 2 -- General Legal Notices Section 985.08 of the Wisconsin Statutes provides for publishing legal notices calculated on a per line basis: Fees for publishing. (1) “The fee for publishing a legal notice shall be not more than the rate issued by the department of administration for the first and subsequent insertions per standard line. The charge for the publication of a facsimile ballot shall be computed as if the area occupied by the ballot were set in standard lines. If a legal notice contains tabulated matter, then the fees allowable for the area containing such matter shall be increased 50 percent of the standard line base rate without adjustment for circulation premium. Composed matter shall be interpreted as being tabular when it contains 2 or more justifications per line.”

Your newspaper is certified for the fonts and column widths in the following list. Use the corresponding adjusted line rates to calculate fees. ADJUSTED RATES Point Alphabet Column Font First Subsqt Font(s) Size Length Width Base Insert Insert Arial 8 102 9.15 0.5083 0.5845 0.4618 Arial 8 102 19.83 1.1022 1.2675 1.0013 Arial 8 102 30.25 1.6811 1.9332 1.5272 Arial 8 102 40.75 2.2646 2.6043 2.0573 Arial 8 102 51.08 2.8388 3.2646 2.5790 Arial 8 102 61.50 3.4177 3.9303 3.1048 Arial Bold 8 112 9.15 0.4629 0.5324 0.4205 Arial Bold 8 112 19.83 1.0038 1.1543 0.9119 Arial Bold 8 112 30.25 1.5310 1.7606 1.3908 Arial Bold 8 112 40.75 2.0624 2.3717 1.8736 Arial Bold 8 112 51.08 2.5853 2.9731 2.3487 Arial Bold 8 112 61.50 3.1125 3.5794 2.8276 Arial Bold Italic 8 112 9.15 0.4629 0.5324 0.4205 Arial Bold Italic 8 112 19.83 1.0038 1.1543 0.9119 Arial Bold Italic 8 112 30.25 1.5310 1.7606 1.3908 Arial Bold Italic 8 112 40.75 2.0624 2.3717 1.8736 Arial Bold Italic 8 112 51.08 2.5853 2.9731 2.3487 Arial Bold Italic 8 112 61.50 3.1125 3.5794 2.8276 Arial Italic 8 102 9.15 0.5083 0.5845 0.4618 Arial Italic 8 102 19.83 1.1022 1.2675 1.0013 Arial Italic 8 102 30.25 1.6811 1.9332 1.5272 Arial Italic 8 102 40.75 2.2646 2.6043 2.0573 December 5, 2019 Page 3 of 5 Arial Italic 8 102 51.08 2.8388 3.2646 2.5790 Arial Italic 8 102 61.50 3.4177 3.9303 3.1048

State law allows state agencies, municipalities, and any other units of government may place an order for public notices in a display or classified manner. Section 985.08(7), Wis. Stats., provides as follows: “The discretion of utilizing the display method of publishing official materials shall be vested solely in the public authority ordering such publication and the rate charged for publication in this instance shall not exceed the regular commercial display advertising rate of the publisher.”

Part 3 -- Ballots Fees for publishing ballots are calculated by area. The fee is charged as if the area occupied by the ballot were set in the standard line described in s. 985.08 (2)(a), Wis. Stats. “All legal notices shall be in Arial type face. A standard line shall be 6-point Arial on a 6-point leading without spacing between the lines, and 11 picas in length. One inch equals 6 postscript pica and 72 postscript points. Nonstandard line lengths shall be allowed with adjustments in fees according to variations in line length.”

To calculate ballot rates use the current statute standard line rate of $0.7794 first insert and $0.6157 subsequent insertion, multiplying by 12 lines per inch, then dividing by 11 picas per column and applying the newspaper’s circulation adjustment.

Use the following worksheet to calculate fees for ballots: a) Measure the width of the ballot in picas (1 inch = 6 picas = 72 points): (a) ______b) Measure the height (single column) of the ballot in inches: (b) ______c) Multiply line (a) times line (b) equals: (c) ______d) Enter the appropriate adjusted facsimile ballot rate from the table below: (d) $______

Range Circulation Adjustment Ballot Rate per line First Insert: $0.7794 8,0000 or less 0% $0.7794 8,001-12,000 15% $0.9069 12,001-16,000 30% $1.0345 16,001-20,000 45% $1.1620 20,001-24,000 60% $1.2896 24,001 and up 75% $1.4171 Subsequent Insert: $0.6157 8,0000 or less 0% $0.6157 8,001-12,000 15% $0.7165 12,001-16,000 30% $0.8172 16,001-20,000 45% $0.9180 20,001-24,000 60% $1.0187 24,001 and up 75% $1.1195

e) Multiply line (c) times line (d) = TOTAL $______

Sample Ballots shall be published per the copy furnished by the county and municipal clerks. Introductory and descriptive text includes material which accompanies the ballot but which in itself is not part of the actual ballot. Fees for such are not calculated as facsimile ballots. Unless directed otherwise by the election official, this material should be published using the appropriate legal notice font and line rate from this certification. s. 5.94 “Sample ballots; publication. When an electronic voting system employing a ballot that is distributed to electors is used, the county and municipal clerk of the county and municipality in which the polling place designated for use of the system is located shall cause to be published, in the type B notices, a true actual-size copy of the ballot containing the names of offices and candidates and statements of measures to be voted on, as nearly as possible, in the form in which they will appear on the official ballot on election day. The notice may be published as a newspaper insert. Municipal clerks may post the notice if the remainder of the type B notice is posted.”

SIZE: Election ballots may not be enlarged. If appropriate to provide a proper fit for a newspaper's standard column width, ballots may be reduced in size photographically. If reduced, the fee calculations are based on the area covered by the ballot as published, i.e., after it is reduced. December 5, 2019 Page 4 of 5

Chapter 10 of the Wisconsin Statutes provides the information necessary to publish election ballots in newspapers.

OPTICAL SCAN BALLOTS: These were developed after the requirements of Chapter 985 Wisconsin Statutes were established. Responsibility for readability lies with the county or municipality placing the notice.

Part 4 -- General Information QUALIFICATIONS: Section 985.03, Wis. Stats., establishes the minimum requirements for a newspaper to be eligible to publish legal notices.

(1) (a) Except as provided in par. (am), no publisher of any 1. The newspaper is published regularly and continuously in newspaper in this state shall be awarded or be entitled to any the city, village, or town and publishing in the newspaper is likely compensation or fee for the publishing of any legal notice unless to give notice in the area or to the affected person. the newspaper has had a bona fide paid circulation and one of 2. The newspaper is otherwise qualified under this section. the following applies: (b) Suspension of publication resulting from the mobilization of 1m. For at least 2 of the 5 years immediately before the date of troops being called to active duty with the armed forces, strike, the publication of the notice, the newspaper has been published lockout or damage, or destruction due to war, fire or act of God, regularly and continuously in the city, village, or town where shall not count as an interval in publication. published. (bm) A period of disqualification not to exceed 2 years due only 2m. The newspaper is a successor to a newspaper described in to the place of publication shall not count as an interval in subd. 1m. and the successor newspaper has resumed publication. publication following succession within 30 days. (cm) A newspaper in order to be eligible under this section shall 3. The newspaper has merged or consolidated with one or more also file a certificate with the county clerk stating that it qualifies newspapers and one of the newspapers subject to the under this section and stating its place of publication. consolidation or merger has been continuously published at (2) Any person charged with the duty of causing legal notices regular intervals of at least once each week for at least 50 issues to be published, and who causes any legal notice to be published each year for at least one year prior to the first publication of in any newspaper not eligible to so publish under the the notice. requirements of sub. (1), or who fails to cause such legal notice (am) If there is not a newspaper in a city, village, or town that to be published in any newspaper eligible under this section, satisfies the requirements under par. (a), the publisher of a may be fined not to exceed $100 for each offense. Each day in newspaper that satisfies all of the following may be awarded or which a legal notice should have been but was not published as be entitled to compensation or a fee for the publishing of a legal required by law shall constitute a separate offense hereunder. notice:

MEASUREMENTS: For purposes of this certification, 1 inch = 6 picas = 72 points.

RATES: Wisconsin Statutes establish the standard line rate for publication of legal notices and the annual adjustment procedure. The rates for each newspaper are calculated by adjusting for the font alphabet length, the newspaper's column width(s) and total paid circulation. (Please refer to s. 985.08(2)(a), Wis. Stats.)

INSERTION: Use first insert rates to calculate fees for the first date a notice or ballot is published. First insert rates include an allowance for preparatory work by the publisher. Use subsequent insert rates for repeat publications of the same notice or ballot, i.e., when no additional preparation is needed.

COPY: When electronic copy for the entire legal notice or substantial areas thereof is provided, eliminating typesetting, enlargements or reductions, or other changes by the newspaper, the maximum rate is the same as the maximum rate established under sub.(1) for subsequent insertions. (Please refer to s. 985.08 (2)(b), Wis. Stats.))

TEAR SHEETS: Upon request, a tear sheet proof of a multiple insertion notice shall be mailed to the advertiser or the advertiser's attorney within 72 hours after the first insertion, and an additional charge of $1 for such tear sheet proof may be made. (Please refer to s. 985.08 (8), Wis. Stats.)

AFFIDAVITS: The fee for an affidavit of publication shall be $1.00 (Please refer to s. 985.12(4), Wis. Stats.) 985.12(1) The affidavit of the editor, publisher, printer or proprietor of any newspaper, or of his or her foreman or principal clerk, of the publication of any legal notice, annexed to a copy of the notice clipped from the newspaper in either hard copy or electronic format, and specifying the date of each insertion, and the paper in which it was published, shall be received in all cases as presumptive evidence of the publication and of the facts stated therein.

December 5, 2019 Page 5 of 5 RENEWALS: Annually updated legal notice rate certification to newspapers who meet the statutory requirements. Newspapers need to contact the State Bureau of Procurement for any changes in address, font size, column width or any of the items listed in this certification. (Please refer to s. 985.08(1), Wis. Stats.)

Newspapers must contact the Department of Administration for any changes in public notice contact personnel, address, font sizes, column width and/or any of the items listed in this certification.

If you have any questions about this certification, please email me at: [email protected] or you can call me at (608) 266- 1002.

Sincerely, Bill Goff Newspaper Certification Program

SNOW REMOVAL CONTRACT VILLAGE OF EPHRAIM Seasons 2020-21, 2021-22, 2022-23

This contract is between the Village of Ephraim and the undersigned Contractor. The subject of this contract is winter road maintenance and public facility access (sanding, salting, plowing, snow removal).

TERM OF CONTRACT The Contractor shall execute the contract within ten (10) days of notification of the bid award. All certificates of insurance will be furnished to the Village prior to contract execution. This agreement shall become effective upon its execution and shall continue until the end of the winter season ending in 2023. The Village reserves the option to renew this contract upon mutual agreement for one (1) additional season (2023-24) at the same terms and conditions.

SERVICES It is the contractor’s responsibility to familiarize himself/herself with Ephraim’s road and parking areas and the scope of the work. Failure to do so will in no way relieve the successful bidder from the necessity of providing without additional cost to the Village all necessary services that may be required t carry out the intent of the resulting contract. The Contractor will be required to remove snow without notice following snowfall of 2” or more. This would be considered a “Snow Event”. A”Snow Event” is defined as a snowfall of two (2) or more inches over a continuous period of time through the end of snowfall plus six (6) hours. The Contractor shall perform snow removal on all village roads. Contractor will perform required duties for the Village before proceeding to private contracts. Plowing of drifting and blowing snow or other hazardous conditions outside of a snow event will be plowed and reimbursed on an hourly basis at the direction of the Village Administrator or designee. The Contractor shall have personnel available at all times, including, but not limited to, after-hours, weekends, and holidays, to respond to all emergency snow and ice removal request made by the Village Administrator or designee, or the Door County Sheriff’s Department. In the event the Village is required to retain another entity to cover an emergency call the Contractor shall be responsible for any and all costs incurred by the Village to provide the emergency snow and ice removal service. The Contractor does hereby authorize the Village to deduct any such charges from any outstanding or remaining balances owed to the Contractor pursuant to this Agreement. If there is no balance owed to Contractor then Contractor’s payment and reimbursement to the Village for said charges shall be due and payable within thirty (30) days from the date of Village invoice. The roadway surface shall be cleared of snow, hardpack snow and ice from roadway shoulder to roadway shoulder each time it is plowed. No more than one (1) inch of snow, hardpack snow or ice shall remain on the roadway surface after each call out. The Contractor shall have the appropriate equipment to remove hardpack snow and ice from the roadway (i.e., an ice cutting edge). The cleared width shall not be allowed to narrow as consecutive plowings occur. If Contractor has to push snow back during the winter to maintain roadway width, this work shall not be paid for. Snow berms shall be widened back at road intersections to a maximum height of 30 inches measured from the roadway centerline. Contractor agrees to provide sufficient sand and salt for operation required by this agreement. Contractor will pay particular attention to the sanding of hills, curves, and intersections. Contractor agrees to maintain and furnish adequate and satisfactory motor-driven equipment appropriate for plowing Village roads that is safe, legal, properly registered and insured. Equipment must be adequate plow gear for public roadways. Contractor is responsible for a replacement vehicle and operator capable of performing duties when equipment is inoperative or unavailable and/or when operator is absent or unavailable. Contractor, his agents and employees, during the performance of his contract, shall act in an independent capacity, and not as officers or employees or agents of the Village. Any manpower needed to fulfill the obligation of this contract shall be employed by the Contractor, and the Contractor shall be solely responsible for complying with applicable State and Federal laws. Contractor is responsible for all bills for labor, material, equipment, and fuel and other items that are incurred in the performance of this contract. Contractor has the right and duty to supervise and control his own employees, agents, and equipment. The Village Board has the right to inspect all road maintenance operations including snow plowing sanding, salting, and snow removal, and to notify Contractor of any problems, oversights, errors, or nonperformance issues. The Village Board may order work to be done in a satisfactory manner to be determined by them. They may also determine the priority of roads to be plowed, or sanded or salted necessary for access to public space. This contract and any part thereof shall not be subcontracted or assigned to another Contractor without prior written permission of the Village. The Contractor shall be directly responsible for any subcontractor’s performance and work quality when used by the Contractor to carry out the scope of the job. Subcontractors must abide by all terms and conditions under this contract. The Contractor will follow the Wisconsin Department of Transportation’s methods and precautions for plowing and sanding. Such methods and practices as not using excessive speed in plowing and of having proper regard for private and Village property. Contractor will be responsible for the repair of all damage to private and municipal property, specifically including but not limited to: Damage to landscaping, mail boxes, road signs, and motor vehicles, marked or viewed in advance. Any accidents or damage to public or private property must be reported immediately to the Village Administrator or designee.

INVOICING The Village shall pay the Contractor monthly for all reasonable and necessary snow and ice operations on a “Snow Event” basis. Additional work outside of a “Snow Event” will be paid on an hourly basis. Salt and Sand/Salt mix with its application will be paid on a per ton basis. The Contractor shall submit to the Village Clerk at itemized statement of all charges incurred pursuant to this agreement not later than the 8th of each month. The Village shall remit its payment within fifteen (15) days of each statement. The hourly rates and charges for snow and ice removal operations shall be as set or on the bid sheet incorporated herein by reference. INSURANCE Contractor shall adhere to the insurance requirements and further agrees to carry insurance of the type and in the amounts stated below:

• Workers compensation coverage as required by Wisconsin law covering all employees engaged in connection with the snow and ice removal and salting and sanding operations contemplated by this agreement; • Commercial general liability coverage with a limit of not less than $1,000,000 per occurrence and a $2,000,000 aggregate; • $1,000,000 umbrella excess liability; and • Commercial automobile liability coverage with a limit of not less than $2,000,000 for each accident. The required insurance policies shall contain covenants by the issuing company that the policies shall not be cancelled without ten (10) days prior written notice of cancellation. Contractor shall not begin work under this contract until it delivers to the Village a Certificate of Insurance identifying the contract and listing the Village as an Additional Insured.

NON-PERFORMANCE: DEFAULT The Village reserves the right to deem the Contractor in default if:

1. The Contractor fails to provide the required services for one (1) week, and if such lack of observance is caused by the fault or negligence of the Contractor and if such lack of observance is not due to extreme weather conditions or other acts of God strikes, civil disorders or any other circumstances beyond the control of the contractor. 2. The Contractor fails to provide or maintain in full force and affect the insurance coverage required at any time during the term of this contract. The Village shall serve notice that the agreement shall be deemed in default if the contractor does not take action to reestablish the schedule within twenty-four (24) hours of said notice. If after the twenty-four (24) hour period, the Contractor has not made the necessary corrections, the Village shall take such steps as are necessary to furnish services according to the requirements provided for in this contract. The Contractor shall be liable for all costs of such steps for the date of the notice of default. The Village further reserves the right to terminate this agreement for such non–performance.

INDEMNITY Contractor shall indemnify, defend, save, and hold harmless the Village, its officers and employees from any and all liability, losses, costs, expenses, demands, taxes, claims, damages, lawsuits, proceedings, or causes of action, including workers’ compensation claims, of any kind or nature whatsoever, including reasonable attorney’s fees and costs of defense, that the Village may suffer, incur, sustain, or become liable form on account of an injury to or death of its employees, or injury or death to any other person, or damage to or injury to real estate or personal property in an way resulting from, arising out of in connection with or pursuant to the operations of Contractor, its agents, retailers, employees, or any subcontractors in performance of the services to be conducted, including ownership, maintenance, use, operation or control of any vehicle owned, operated maintained or controlled by Contractor or subcontractor. Contractor shall, at its own expense, appear, defend, and pay all reasonable fees of attorneys and all costs and other expenses arising therefrom or incurred in connection therewith; and, if any judgments shall be rendered against the Village in any such action, Contractor shall, at its own expense, satisfy and discharge same. Contractor expressly understands and agrees that any insurance protection required by this agreement or otherwise provided by Contractor shall in no way limit the responsibility to indemnify, keep, and hold harmless and defend the Village, and to pay expenses and damages as herein provided. Contractor shall not be liable for any claims o liability resulting solely from the negligence or willful misconduct of the Village, its agents or employees. This clause shall survive termination of the agreement.

LIMITED AGENT Snow and ice removal and salting and sanding pursuant to this agreement are essential governmental functions that involve the exercise of discretion by Contractor. Contractor shall be an agent of the Village, but only while, and for the purpose of, fulfilling Village governmental functions pursuant to this agreement. Contractor shall not be an insured under Village insurance policies and the Village shall have no obligation to indemnify Contractor for liability attributed to Contractor.

AMENDMENT, SEVERBILITY, JURISDICTION This contract can be amended only by written consent of the Village and Contractor. If any part of this contract is declared by a Court to be void or unenforceable, the remainder part of this contract continues to be valid and effective. Laws of the State of Wisconsin govern this contract.

IN WITNESS THEREOF, the undersigned have signed this Snow Removal Agreement at the Village of Ephraim, Ephraim, Wisconsin, on the day and year indicated next to each signature.

VILLAGE OF EPHRAIM By ______Date Signed ______Michael McCutcheon, Village President

By ______Date Signed ______Brent Bristol, Village Administrator

CONTRACTOR Name: Peil Construction, LLC By ______Date Signed ______Johnson Controls, Inc. N961 Tower View Dr Greenville, WI 54942 Cell: 920-404-0501 Fax: 920-831-3801

Mr. Brent Bristol Village of Ephraim 10005 Norway Ephraim, WI 54211

September 3, 2020

SUBJECT: VILLAGE OF EPHRAIM – IONIZATION

Dear Brent,

On behalf of Johnson Controls, I am pleased to provide you with the following general scopes of work and budgetary pricing to provide indoor air quality solutions for your Administration Building and Village Hall facilities.

Administration Building – Ionization:  Provide (1) GPS-FC48 bipolar ionization unit for installation in (1) existing rooftop unit  Provide required labor for installing the unit in the (1) rooftop unit  Provide start-up and check out of newly installed bipolar ionization units  Provide (1) Johnson Controls TEC thermostat to control the existing rooftop unit  Provide device verification and checkout of the newly installed thermostat

The budgetary price to provide ionization in the Administration Building is $1,750.00.

Administration Building – Office Duct Modifications:  Provide new exposed spiral supply ductwork to (3) administration building offices which currently do not have any ventilation  Tie new ductwork into existing rooftop unit supply ductwork which feeds the remainder of the main level  Provide required (3) supply grilles to properly disperse the air in each of the (3) offices  Provide performance balancing of the air system to ensure proper flow dispersion throughout the spaces served by the rooftop unit  Start-up and owner training

The budgetary price to provide ventilation to the administration building offices is $13,000.00.

Village Hall – Ionization:  Provide (2) GPS-FC48 bipolar ionization units for installation in (2) existing fan coil units  Provide required labor for installing the units in each of the (2) fan coil units  Provide start-up and check out of newly installed bipolar ionization units

The budgetary price to provide ionization in Village Hall is $2,750.00.

Notes:  (1) Year labor and workmanship warranty, parts and equipment warranty per manufacturer  Work hours are 7:00 am – 3:30 pm Monday-Friday  The installation of the ionization equipment will require the respective unit to be down for a period of time, JCI will coordinate these shutdowns with the Village of Ephraim.

Exclusions:  Premium time  State approval or state permits  Design documents  Electrical power or low voltage controls wiring

Our solution was developed to help with the following objectives:  Improve facility safety by actively targeting bacteria, viruses, and volatile organic compounds (VOC’s) in the HVAC equipment and the spaces they serve.  Improve faculty, and visitor health and productivity.  Reduce maintenance costs by increasing the effectiveness of filters.  Provide a solution with 99.4% efficacy neutralizing SARS-CoV-2 on a stagnant surface after 30 minutes as proven by 3rd party testing commissioned and paid for by the United States Air Force.

Options to consider: 1) There are numerous methods to get ventilation to the (3) administration building offices. We provided this option for your review as the equipment is currently in place, and it would allow for ions to be dispersed into the offices if the ionization project proceeds. 2) Before Johnson Controls can begin the process of installing ionization technology there is a contractual rider that the Village of Ephraim must sign. This rider essentially states that JCI will install air purifying technology but it is no guarantee that someone will not get sick while in the building. 3) The administration building duct modifications would utilize roughly 600 CFM of air from the existing rooftop unit. The unit may not have been sized to handle the additional 600 CFM, but a performance balance has been included to best distribute the capacity that is currently there.

Please let me know if any of these projects become funded and I will draft the respective proposal(s) for your consideration.

At Johnson Controls, our goal is to provide you with the best service available and to exceed your expectations. If you have any questions or if there is some way that we can better serve you please contact me at 1-920-404-0501. Also, to help serve you better, our 24-hour Service Number is 1-866-854-4713.

Sincerely,

JOHNSON CONTROLS, INC.

Travis Gunderson Account Executive Who We Are Our proven technology delivers clean indoor air that is safe and healthy – producing neither ozone nor other harmfulP by-products.S All our Needlepoint Bipolar Ionization (NPBI) products areREDUCED UL and CE approved. Through NPBI, our products purify the air by eliminating airborne particulates, odors and pathogens. All this while lowering your facility’s carbon footprint and saving 30% by reducing outdoorS air intake by up to 75% thus reducing energy consumption. DeliveringNEUTRALIZED P.O.P.E. to the user: 54 PATENTS PS PGS REDUCED KILLED 27 GRANTED 27 PENDING S G NEUTRALIZED SAVED

Our NPBIPGS Process 150K+ GPS’ NPBI KILLEDtechnology works to safely clean the air inside commercial and residential buildings. The patented technology uses an electronic charge to create a plasma field filled with a high concentration of + and - ions. SATISFIED As these ions Gtravel with the air stream they attach to particles, pathogens and gases.SAVED The ions help to agglomerate fine sub-micron particles, making CUSTOMERS them filterable. The ions kill pathogens by robbing them of life-sustaining hydrogen. The ions breakdown harmful VOCs with an Electron Volt Potenial under twelve (eV<12) into harmless compounds like O2, CO2, N2, and H2O. The ions produced travel within the air stream into the occupied spaces, cleaning the air everywhere the ions travel, even in spaces unseen.

NOTABLE CLIENTS: IAQP COMPLIANT The White House Clemson University UAE Presidential Palace Harvard University Google Amelia Arena Charlotte Airport WeWork

Boston Children’s Hospital OSP COMPLIANT Mayo Clinic 80% of the top 100 DO-160 Houston Memorial Hospital performing K-12 schools in Baylor UMC Georgia, including the top 10 INDEPENDENT 3RD PARTY TESTING

Global Plasma Solutions www.GlobalPlasmaSolutions.com

© 2019 Global Plasma Solutions, Inc. ® GPS, Global Plasma Solutions and its logos are trademarks of Global Plasma Solutions, Inc GPS-FC48-AC TM 4,800 CFM Auto-Cleaning Needlepoint Bipolar Ionization System Product Description The GPS-FC48-AC is an auto-cleaning, no maintenance, needlepoint bipolar ionization system designed to handle up to 4,800 CFM. The unit is designed for multiple mounting options including fan inlet, interior duct wall or interior duct floor. The all-composite and carbon fiber construction allows the product to be mounted in corrosive environments. Standard Features Universal voltage input, in-line On/Off switch, programmable auto-cleaning cycle, plasma on indication light, alarm contacts, magnets for ease of installation and replaceable carbon fiber brush emitters.* *Life cycle testing shows no mechanical degradation of the carbon fiber brushes due to repeated cleaning cycles

Benefits Particle Reduction and Smoke Control Odors Neutralized by destroying VOCs Pathogens Killed (Bacteria, Viruses, Mold), Helps to Control Allergens/ Asthma*, Prevents Dirty Sock Syndrome Energy Savings of 30% by Reducing Outdoor Air Intake by up to 75%, reduces pressure loss by keeping coils clean without expensive UV system, and requires No Maintenance! *These statements are based on numerous customer testimonials and have not been evaluated by the FDA Specifications Commercial Applications Input Voltage 24VAC to 240VAC • Schools and Universities • Arenas and Stadiums Amps 0.41A to 0.041A • Transportation Hubs • Office Buildings Power 10 Watts • Manufacturing • Food Service Frequency 50/60HZ • Animal Care • Institutional Total Ion Output > 400 Million ions/cc/sec • Senior Care • Healthcare Airflow Capacity 0 to 4,800 CFM or up to 12 tons • Hospitality • Child Care Temperature/Humidity -20°F to 200°F / 0-100% RH • Worship • Theatre Unit Dimensions/Weight 11.1”L x 1.84”W x 3.52”H / 1.32 lbs

Electrical Listings UL, cUL, CE

Alarm Contact Rating 250VAC/ 1A

Compliance & Certifications UL 867, OSHPD Seismic (OSP), IAQP

Global Plasma Solutions, Inc. www.GlobalPlasmaSolutions.com

Engineering Air for a Cleaner World™

© 2019 Global Plasma Solutions, Inc. GPS, GPS-FC48-AC, Global Plasma Solutions and its logos are trademarks of Global Plasma Solutions, Inc. INNOVATIVE Blt�ANALYSIS creating solutions I getting results

Innovative Bioanalysis 5630 Cerritos Ave Cypress CA, 90630 www.lnnovativeBioanalysis.com Email: [email protected]

SARS - CoV - 2 Neutralization by Needlepoint Bipolar Ionization, Powered by GPS

CLIENT: ACA/IAE

PROJECT: Needlepoint Bipolar Ionization "NPBI™" applied to COVID19

PRODUCT: ACA-RN-0001 and ACA4800GU-1, Powered by GPS DM48 - AC NPBI™ Technology CAP LIC NO: 9501843 CLIA LIC NO: 05D1064850

SAMPLE RECEIVED: 05/21/2020 START DATE: 05/27/2020 REPORT DATE: 06/02/2020 CHALLENGE VIRUS: SARS-CoV-2

EXPERIMENTAL SUMMARY: Single RE22 control chambers set on a table stainless steel table with pressure verification seals. Internal working dimensions 16.S"W x 9"H x 12"D for a total cubic footage of 1.031. Under initial observationit was determined to seal the unit completely with no intake or exhaust port. Control ionization counts were performed prior to initial test. Testing and control were conducted in an average ambient temperature of 72.6 degrees Fahrenheit. A singular fan unit was set up at a 45-degree angle to the two ionization units affixed to the testing chamber. The initial control fan speed was measured at an average of 870 Ft/m. At these airflow speeds the initial ionization saturation counts were taken so adjustment could be made to lower or raise ionization levels depending on the testing parameters needed. Under the original control section, the primary fan was set 10 inches away from ion production unit A and the average air flow speed past the ion producing nodes was 250Ft/m

1 Innovative Bioanalysis

INDEPENDENT LABORATORY TEST RESULTS

Pathogens Reducing the Spread of Disease

GPS clears the air of particles faster Particulate matter includes pollutants, dust, allergens, mold, bacteria – and viruses. GPS’ technology constantly generates a high concentration of positively and negatively charged ions. These ions travel through the air continuously seeking out and attaching to particles. Larger by virtue of combination, these particles are removed from the air more rapidly.

GPS Inactivates Pathogens When ions come into contact with pathogens, their microbicidal effects reduce the infectivity of the virus.

GPS is Safe Our needlepoint bipolar ionization is OZONE free and safe to use across commercial, industrial and residential buildings. Traditional bipolar ionization systems produce harmful ozone as a byproduct.

Performance Validation* SENSITIVITY TESTING A petri dish containing a pathogen is placed underneath a laboratory hood, then monitored to assess the pathogen’s reactivity to NPBI™ over time. This controlled environment allows for comparison across different types of pathogens.

SIMULATION TESTING Counts of airborne pathogens are taken before and after aerosolizing them into a sealed, unoccupied laboratory environmental room installed with NPBI™ technology. The larger space more closely resembles a real-world environment. Use of this data is not permitted without written authorization from Global Plasma Solutions, Inc. Use of this data is not permitted without written authorization from Global Plasma Solutions, *Global Plasma Solutions (GPS) uses multiple data points to formulate performance validation statements. GPS technology is used in a wide range of applications across diverse environmental conditions. Since locations will vary, clients should evaluate their individual application and environmental conditions when making an assessment regarding the technology’s potential beneﬁts. SARS-CoV-2

Laboratory Name: Innovative Bioanalysis Cap Lic No: 9501843 Date: 5/27/2020 Pathogen Tested: SARS-CoV-2 SENSITIVITY TEST

Objective: Aviation Clean Air commissioned testing on Global Plasma Solutions’ GPS- DM48-AC model to assess its ability to neutralize SARS-CoV-2 in high-ion concentration specialty applications.

Methodology: Single RE22 control chambers were set on a stainless steel table with pressure verifcation seals. The chambers had an internal working dimension of 16.5”W x 9”H x 12”D for a total cubic footage of 1.031. Under initial observation it was determined to seal the unit completely with no intake or exhaust port. Testing and control were conducted in an average ambient temperature of 72.6 degrees Fahrenheit.

A singular fan unit was set up at a 45-degree angle and affxed to the testing chamber. The initial control fan speed was measured at an average of 870 Ft/m. Under the original control section, the primary fan was set 10 inches away from ion production unit A and the average air flow speed past the ion producing nodes was 250Ft/m.

Experimental Results: SARS-CoV-2 was exposed to needlepoint biploar ionization for a period of 10, 15, and 30 minutes. Based on viral titrations it was determined that at 10 minutes 84.2% of the viral particles became inactive, at 15 minutes 92.6% of the viral particles became inactive, and at 30 minutes 99.4% of the viral particles became inactive.

TIME IN CHAMBER RATE OF REDUCTION 30 99.4% MINUTES Use of this data is not permitted without written authorization from Global Plasma Solutions, Inc. Use of this data is not permitted without written authorization from Global Plasma Solutions, GlobalPlasmaSolutions.com

3 Norovirus

Laboratory Name: ATS Labs Project No: A14991 Date: 5/28/2013 Pathogen Tested: Feline Calicivirus SENSITIVITY TEST

Objective: The testing was conducted on the GPS-2400-1 model for its ability to inactivate Feline Calicivirus bacteria in the air.

Methodology: The middle support bracket was attached to the bar containing one GPS- 2400-1 Cold Plasma Generator at each end of the bar. The generators were placed with the carbon fber brushes pointing down, in the back of a hood with the hood sash closed. Minimum Essential Medium (MEM) was supplemented with 5% heat-inactivated fetal bovine serum, 100 units/mL penicillin, 10 ~g/mL gentamicin, and 2.5 ~g/mL amphotericin B.

Experimental Results: A 93.5% average reduction in viral titer was demonstrated following a 30 minutes of exposure time, as compared to the average titer of the dried virus control. The average log reduction in viral titler was 1.19 log.

TIME IN CHAMBER RATE OF REDUCTION 30 93.5% MINUTES Use of this data is not permitted without written authorization from Global Plasma Solutions, Inc. Use of this data is not permitted without written authorization from Global Plasma Solutions, GlobalPlasmaSolutions.com

4 Human Coronavirus

Laboratory Name: ALG Labs Project No: A29381 Date: 4/14/2020 Pathogen Tested: Human Coronavirus, ATCC VR-740, Strain 229E SENSITIVITY TEST

Objective: Testing was conducted on GPS’ technology to assess its ability to inactivate Human Coronavirus on a glass surface.

Methodology: A glass carrier with the pathogen was placed 1” from the carbon fber brushes of the GPS technology. The petri dish carriers were exposed to GPS’ needlepoint bipolar ionization device for 1 minutes, 5 minutes, 15 minutes, 30 minutes and 60 minutes at room temperature and relative humidity. Following the exposure time, the carrier was removed and an aliquot of test medium was added to the petri dish.

Experimental Results: A 90.0% average reduction in viral titer was demonstrated following a 60 minutes of exposure time, as compared to the average titer of the dried virus control. The reduction in viral titler was 1.00 log.

TIME IN CHAMBER RATE OF REDUCTION 60 90.0% MINUTES Use of this data is not permitted without written authorization from Global Plasma Solutions, Inc. Use of this data is not permitted without written authorization from Global Plasma Solutions, GlobalPlasmaSolutions.com

5 Legionella

Laboratory Name: EMSL Analytical, Inc. EMSL No: 151508127 Date: 10/14/2015 Pathogen Tested: Legionella pneumophila

Objective: SENSITIVITY TEST Testing was conducted on the GPS-2400 model to assess its ability to inactivate bacteria on a solid surface.

Methodology: Legionella pneumonphila (L. pneumophila) was inoculated onto buffered charcoal yeast extract agar (BCYE) and incubated at 35°C for 48 hours. Colonies were harvested, suspended in phosphate buffer water, and vortexed for 1 minute to ensure homogenization. This suspension was then used to inoculate the test carriers.

Experimental Results: The GPS-2400 system demonstrated the strongest effcacy after 30 minutes of exposure by inactivating 99.71% of the L. pneumophilae bacteria.

TIME IN CHAMBER RATE OF REDUCTION 30 99.7% MINUTES Use of this data is not permitted without written authorization from Global Plasma Solutions, Inc. Use of this data is not permitted without written authorization from Global Plasma Solutions, GlobalPlasmaSolutions.com

6 Clostridium Difficile

Laboratory Name: EMSL Analytical, Inc. EMSL No: 371208933 Date: 6/26/2011 Pathogen Tested: Clostridium diffcile ATCC 70057

Objective: SENSITIVITY TEST Objective: Testing was conducted on the GPS-iBAR-36 model to evaluate its effectiveness in disinfecting solid surfaces contaminated with C. Diffcile.

Methodology: The GPS-iBAR-36, needlepoint bipolar ionization system, was frst set up facing down with 5 cm of clearance from the surface. The test carriers in their respective Petri-dishes were then placed under the GPS-IBAR-36 and the system was turned on. The control was not exposing to the ionizer and instead placed directly into 10 mL of PBS. Serial dilutions were then created for each carrier by taking 1mL out and placing it into the 9 mL of PBS. For each dilution 100μL was plated onto a TSAB plate. The inoculated plates were then incubated in anaerobic conditions at 37°C for 48 – 72 h. The colonies were counted and recorded.

Experimental Results: In conclusion, the GPS-IBAR-36 demonstrated the ability to disinfect C. diffcile on a solid surface with an observed percent reduction of 86.87% in 30 minutes.

TIME IN CHAMBER RATE OF REDUCTION 30 86.8% MINUTES Use of this data is not permitted without written authorization from Global Plasma Solutions, Inc. Use of this data is not permitted without written authorization from Global Plasma Solutions, GlobalPlasmaSolutions.com

7 Turberculosis

Laboratory Name: EMSL Analytical, Inc. EMSL No: 371106420 Date: 7/15/2011 Pathogen Tested: Mycobacterium terrae ATCC 15755

Objective: Testing was conducted on the GPS-iBAR-36 model to determine its ability to inactivate the bacteria in the SIMULATION TEST air.

Methodology: M. terrae frst was innoculated on Tryptic Soy agar + 5% sheep blood (TSAB) and incubated at 35°C for 5 days under carbon dioxide conditions. A sterile inoculation loop was then used to collect colonies and place them into 5 mL of normal saline solution. Once testing was ready to begin, 60 psi of compressed air was pumped through the nebulizer, creating the release of 10.8 mL/h of aerosolized solution. This was run for 28 minutes, allowing for a total of 5 mL of solution being aerosolized into the test chamber.

Experimental Results: After correcting for the natural rate of decay it was observed that there was a 0.38 log reduction after 30 minutes of exposure and a 0.51 log reduction after 60 minutes of exposure. In conclusion, the GPS-IBAR-36 was observed to reduce M. Terrae by 69.09%

TIME IN CHAMBER RATE OF REDUCTION 60 69.0% MINUTES Use of this data is not permitted without written authorization from Global Plasma Solutions, Inc. Use of this data is not permitted without written authorization from Global Plasma Solutions, GlobalPlasmaSolutions.com

8 MRSA

Laboratory Name: EMSL Analytical, Inc. EMSL No: 371106420 Date: 6/13/2011 Pathogen Tested: Methicillin Resistant Staphylococcus aureus (MRSA) ATCC 33591

Objective: Testing was conducted on the GPS-iBAR-36 model to SIMULATION TEST determine its ability to inactivate the bacteria in the air.

Methodology: The nebulizer was connected to an air compressor with 1⁄4 inch plastic tubing and to the environmental test chamber through one of the testing openings created. The fan was turned on to create an air flow in the chamber but the ionizers were not turned on until after the initial sampling. Once testing was ready to begin, 60 psi of compressed air was pumped through the nebulizer creating the release of 10.8 mL/h of aerosolized solution. This was run for 28 minutes, allowing for a total of 5 mL of solution to be aerosolized into the test chamber.

Experimental Results: In conclusion, the GPS-IBAR-36 demonstrated the ability to disinfect MRSA from the air with a 96.24% reduction after 30 minutes of exposure.

TIME IN CHAMBER RATE OF REDUCTION 30 92.2% MINUTES Use of this data is not permitted without written authorization from Global Plasma Solutions, Inc. Use of this data is not permitted without written authorization from Global Plasma Solutions, GlobalPlasmaSolutions.com

9 E. Coli

Laboratory Name: EMSL Analytical, Inc. EMSL No: 371106420 Date: 7/21/2011 Pathogen Tested: Escherichia coli ATCC 8739

Objective: Testing was conducted on the GPS-iBAR-36 model to determine its ability to inactivate the bacteria in SIMULATION TEST the air.

Methodology: The nebulizer was connected to an air compressor with 1⁄4 inch plastic tubing and to the environmental test chamber through one of the testing openings created. The fan was turned on to create an air flow in the chamber but the ionizers were not turned on until after the initial sampling. Once testing was ready to begin, 60 psi of compressed air was pumped through the nebulizer creating the release of 10.8 mL/h of aerosolized solution. This was run for 28 minutes allowing for a total of 5 mL of solution to be aerosolized into the test chamber.

Experimental Results: In conclusion, the GPS-IBAR-36 demonstrated the ability to disinfect E. coli from the air with a 99.54% reduction after 30 minutes of exposure and a 99.23% reduction after 60 minutes of exposure.

Furthermore, these results demonstrate that the needlepoint bipolar ionization system tested does not require direct line of sight to produce inactivation rates comparable to those of ultraviolet light. The needlepoint bipolar ionization system’s inactivation rates are indicative of those in the entire space.

TIME IN CHAMBER RATE OF REDUCTION 15 99.6% MINUTES Use of this data is not permitted without written authorization from Global Plasma Solutions, Inc. Use of this data is not permitted without written authorization from Global Plasma Solutions, GlobalPlasmaSolutions.com

10 Independent Laboratory Testing Results Summary

PATHOGEN TIME IN CHAMBER RATE OF REDUCTION TESTING LAB

SARS-CoV-2 30 MINUTES 99.4%

Norovirus* 30 MINUTES 93.5%

Human Coronavirus** 60 90.0% MINUTES Legionella 30 99.7% MINUTES

Clostridium Difﬁcile 30 86.8% MINUTES Tuberculosis 60 69.0% MINUTES MRSA 30 96.2% MINUTES

Staphylococcus 30 96.2% MINUTES E. Coli 15 MINUTES 99.6%

* Surrogate for Norovirus, actual strain tested was Feline Calicivirus, ATCC VR-782, Strain F-9 ** Surrogate for Human Coronavirus SARS-CoV-2, actual strain tested was Human Coronavirus 229E Use of this data is not permitted without written authorization from Global Plasma Solutions, Inc. Use of this data is not permitted without written authorization from Global Plasma Solutions, GlobalPlasmaSolutions.com

11 980-279-5622 GlobalPlasmaSolutions.com

©2020 Global Plasma Solutions, Inc. This document and its contents are protected by copyright. Use of this data is not permitted without written authorization from Global Plasma Solutions, Inc. GPS®, Global Plasma Solutions® and its logos are trademarks of Global Plasma Solutions, Inc. 9/3/2020 Parrish Addendum to Hangar Lease Parrish Addendum to Hangar Lease From: Town of Gibraltar Sent: Tue, Sep 1, 2020 at 9:36 am To: 'Brent Bristol'

Parrish Lease Amendment.docx (36.3 KB) SKM_C300i20090108370.pdf (338.6 KB) – Download all

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Hi Brent, Aached is the addendum to John Parrish’s hangar lease for the installaon of a well and sepc. The Airport Commission has approved the revisions to the addendum and the site plan. Let me know if the Village approves. Thanks,

Kelly Murre, WCMC Deputy Clerk Town of Gibraltar PO Box 850 Fish Creek, WI 54212 Telephone: (920) 868-1714 Fax (920) 868-9425 Populaon 1,060

Open Meengs Disclaimer: The email above contains the thoughts, opinions, and commentary of the author alone. It is intended as a one-way transmission of a thought, idea, or informaon related to my role as a municipal official or issues within the municipality, but is not intended to serve as an invitaon for reply, rebual, discussion, debate or responsive commentary. Please do not respond to this email, unless specifically requested to do so above, as it is the author's intenon to ulize the informality and convenience of this electronic message while simultaneously avoiding any and all violaons of the Wisconsin Open Meeng Law contained in Secon 19.81 of the Wisconsin Statutes or elsewhere within Wisconsin law, as applicable to this municipality as described in 66 Op. A'y Gen. 237 (1977). Specifically, there is no intenon on the part of the author to engage in or foster any "governmental business" as defined in State ex.rel. Newspapers v. Showers, 398 N.W.2d 154 (Wis.1987). You are specifically requested to refrain from forwarding or "replying to all" with regard to its contents, so as to avoid the possible "walking quorom" proscripons, including those considered in State ex.rel. Lynch v. Conta 239 N.W.2d 313 (Wis. 1976). It is the author's move and intent to comply with the overriding policy of the open meeng law - to ensure public access to informaon about governmental affairs. Your cooperaon in accomplishing this end is most appreciated.

https://apps.rackspace.com/versions/webmail/18.1.0-RC/popup.php?wsid=967652b42ad04e09a1fd102ef6459aeb-e387a351f59e4208a62bdb8deb0fa… 1/2 FIRST AMENDMENT TO AIRPORT HANGAR LEASE

This First Amendment to Airport Hangar Lease is entered into as of this 1st _____ day of January, 2019______, 2020, ("First Amendment''), by and between the TOWN OF GIBRALTAR and VILLAGE OF EPHRAIM, Wisconsin municipal corporations, hereinafter referred to collectively as "Lessor," and Parrish Properties XVII, LLC, hereinafter referred to as "Lessee."

WITNESSETH:

WHEREAS, Lessor and Lessee , as assignee of John Parrish, have entered into an Airport Hangar Lease dated January 31, 2017 ("Lease"); and

WHEREAS, pursuant to ¶2 of said Lease, Lessee has the right to erect, maintain and alter buildings or structures, including aircraft hangars upon the demised premises as more fully set forth in ¶2 of said Lease; and

WHEREAS, in the construction of a hangar, the Lessee has sought all appropriate approvals for the installation and operation of a sanitary holding tank and well to serve the hangar;

NOW, THEREFORE, it is hereby agreed as follows:

In consideration of the mutual promises, obligations and benefits provided herein, the receipt and adequacy of which is hereby acknowledged, Lessor and Lessee agree as follows:

1. The Lessee shall pay annually, on or before January 31st of each calendar year the sum of Three Hundred and 00/100 Dollars ($300.00) to the Lessor which shall be in addition to that rent set forth in ¶4 of the Lease.

2. The Lessor hereby authorizes and agrees that the Lessee may install, operate, and maintain a septic system as approved by Door County and a well pursuant to those plans and provisions submitted to the Lessor and the Ephraim-Gibraltar Airport Commission on November 15, 2018 and attached hereto as Exhibit A (the “Plans”).

3. Paragraph 7 of the Lease entitled Hold Harmless shall by this First Amendment specifically incorporate all activities related to the septic system and well.

4. Any future lessees of Hangar Site E-6 as described in ¶1 of the Lease shall assume all responsibility and liability of maintaining the septic system and well and including all terms of the Lease and any amendments.

5. Should relocation of the well or and septic system that is the subject of the Lease as shown on the Plans be required at any time during the term of the Lease as a result of the further development or improvement of the airport requiring relocation of the hangar, the Lessee shall be solely responsible for all relocation costs of the septic system and well related thereto. Should the well or septic system be required to be abandoned, the Lessee shall be solely

43373224v5 responsible for all costs of abandonment. Lessor shall continue to be responsible for the relocation costs described in ¶17 of the Lease. Lessor represents and warrants that based on the location of the well and septic as shown on the Plans, Lessee would not be required to relocate the well and septic system based on any future expansion plans currently contemplated by Lessor.

6. This First Amendment shall amend and modify only those provisions in the Lease referenced herein, for the limited purpose thereof, and all other provisions of the Lease are hereby reaffirmed.

7. Lessor and Lessee hereby acknowledge and agree that Lessor is not confirming that the septic system and well contemplated herein is in compliance with any applicable law (including, without limitation, any law promulgated by any state or federal regulatory body) or building code. Lessee hereby agrees to fully indemnify, defend, and hold harmless Lessor against any and all claims, damages, losses, expenses, liabilities, and costs (including, all attorneys' fees) relating to the septic system and well contemplated herein in any way, including, without limitation, with respect to the violation of any law promulgated by any state or federal regulatory body.

8. If the Lessee fails to satisfy any obligation relating to the septic system and well contemplated herein within 60 days of when due, the Lessor may act and satisfy such obligation at the Lessee's sole cost; in addition, Lessee shall be obligated to pay any costs of collection and attorneys' fees due to Lessee's failure to satisfy such obligation.

9. Lessee may also operate, maintain and replace Lessee’s LP tank in its current location as shown on the Plans. John Parrish, in his personal capacity, is hereby relieved from any and all obligations pursuant to the Lease, whether accruing prior to or after the date hereof, and Lessee assumes all such obligations.

[SIGNATURE PAGES FOLLOW]

2 43373224v5

IN WITNESS WHEREOF, the parties hereto have executed this First Amendment as of the date and year set forth above, and by so signing this First Amendment, the signatories below certify that they have been duly and properly authorized by their respective entities to make the commitments contained herein, intending them to be binding upon their respective entities and to execute this First Amendment on their behalf.

LESSOR:

VILLAGE OF EPHRAIM Date: ______, 2020 By: - Michael McCutcheon, M.D., President

Attest: ______, Clerk

ACKNOWLEDGMENT

STATE OF WISCONSIN ) ) ss .COUNTY OF ______)

Personally came before me this ____ day of ______, 2020, the above-named Michael McCutcheon, M.D., as the President and ______, as the Clerk, to me known to be the persons and officers who executed the foregoing instrument and acknowledged that they executed the same as such officers of and under the authority of the Village of Ephraim

Printed Name: Notary Public, State of Wisconsin My Commission:

3 43373224v5

TOWN OF GIBRALTAR

By: - Date: ______, 2020 Richard Skare, Chairman

Attest: ______, Clerk

ACKNOWLEDGMENT

STATE OF WISCONSIN ) ) ss .COUNTY OF ______)

Personally came before me this ____ day of ______, 2020, the above-named Richard Skare, as the Chairman and ______, as the Clerk, to me known to be the persons and officers who executed the foregoing instrument and acknowledged that they executed the same as such officers of and under the authority of the Town of Gibraltar.

Printed Name: Notary Public, State of Wisconsin My Commission:

4 43373224v5 LESSEE:

Date: ______, 2020 PARRISH PROPERTIES XVII, LLC

By: Name: Its:

STATE OF WISCONSIN ) ) ss. COUNTY OF ______)

Personally came before me this ____ day of ______, 2020, the above-named ______as ______of Parrish Properties XVII, LLC, to me known to be the person who executed the foregoing instrument and acknowledged that he executed the same.

Printed Name: Notary Public, State of Wisconsin My Commission:

5 43373224v5

EPHRAIM-GIBRALTAR EMERGENCY FORM

HANGAR:

LESSEE:

1. EMERGENCY CONTACT:

PHONE NUMBER:

2. EMERGENCY CONTACT:

PHONE NUMBER:

3. EMERGENCY CONTACT:

PHONE NUMBER:

ADDITIONAL INFORMATION:

AIRCRAFT N NUMBER:

AIRCRAFT TYPE:

AIRCRAFT BASE:

EXHIBIT A

PLANS

[NOTE: TO BE INSERTED]

43373224v5

VILLAGE OF EPHRAIM FOUNDED 1853

Historic Preservation Committee Meeting Minutes Tuesday, August 25, 2020 – 6:30PM 9996 Water Street

Present: Ken Nelson- Chair, Lisa Carlson, Marianne Roppuld, Elliot Taillon, Marilyn Cushing Staff: Brent Bristol- Administrator, Andrea Collak-Clerk/Treasurer Guests: Bruce Nelson, Fred Bridenhagen

1. Call to order: Meeting called to order by Nelson-Chair at 6:30PM. 2. Quorum: A quorum is present for this meeting. 3. Changes in Agenda: None 4. Visitors’ comments: None 5. Previous minutes: Minutes from 6/23/2020 and 7/28/2020 Motion per Cushing to approve June 23 and July 28, 2020 meeting minutes as presented, seconded by Roppuld, all ayes and motion carried.

6. Bruce Nelson – 3045 Church St – Faceprint Change – Solar Panels Bruce and Cindy Nelson are applying to install solar panels on the south side of the roof and keep them below the ridge/peak of the roof. Applicant included in his request rendering provided by the contractor Lake Michigan Wind & Sun. Generally speaking, when it comes to green infrastructure like wind and solar, unless there is determined to be a negative to historically significant structure we do not have a strong defensible position to deny an application for solar panels, concluded Bristol. Bruce Nelson added that visibility from the road would be nonexistent. Solar panels would be black and reach three to three and a half inches above the roof line when installed. Small conduit would have to come down the east or west side of the house and could be painted to match the house. WPS requires an outside disconnect, which would be mounted on the same side as the conduit. Roppuld believes there is no ordinance against solar power. Roppuld has no objection and is pleased to see that they are putting it on the south side of the house and away from the road. Taillon believes that green energy should be always encouraged especially when it is not visible. Cushing agreed. K. Nelson inquired whether there is any steel structure as unfinished or galvanized metal siding or roofing is discouraged in the Village of Ephraim ordinance. B. Nelson reported that underneath the panels there is an aluminum structure to hold the panels but that would be covered by those panels. K. Nelson also mentioned that he walked up the Cherry Street steps and around Moravia and nowhere could he see the back of the house in question.

Motion per Carlson to approve Faceprint Change Application, Solar Panels for Bruce Nelson at 3045 Church Street as presented and pass it onto Planning Committee, seconded by Roppuld, all ayes and motion carried.

7. Fred Bridenhagen – 9930 Water St – Garage Bristol introduced this item. Proposed garage would be tucked behind the existing building on the south side of rear parking lot. Bristol has no issues from dimensional standpoint. Fred Bridenhagen added that shed that is currently there would be eliminated. The proposed structure would have wood, white vinyl siding with green or blue asphalt roof to match existing buildings.

Historic Preservation Committee Meeting Minutes Tuesday August 25, 2020 Page 2 of 2

Motion per Carlson to approve Garage Application for Fred Bridenhagen at 9930 Water Street and pass it onto the Plan Committee, seconded by Cushing, all ayes and motion carried.

8. Adjournment Motion per Cushing to adjourn the Historic Preservation Committee Meeting at 6:46PM, seconded by Roppuld, all ayes and motion carried.

Recorded by, Andrea Collak-Clerk/Treasurer

VILLAGE OF EPHRAIM FOUNDED 1853

Planning Committee Meeting Minutes Tuesday, August 25, 2020 – 7:00PM 9996 Water Street

Present: Michael McCutcheon - Chair, Ken Nelson, Susie Samson, Andy Bartelt, Grace Held, Monique McClean, Matthew Meacham Staff: Brent Bristol- Administrator, Andrea Collak-Clerk/Treasurer Guests: Bruce Nelson, Fred Bridenhagen, Scott Pearson, Mark DeBolt, Richard Glaisner, Hugh Mulliken, Randy Isely, Andy Dukehart, Windsor McCutcheon, Paul Heim. Julie Watkins, Colin Welford, Steve Thomas, David Hatch, Justin MacDonald, Sean Ryan

1. Call to order: Meeting called to order by McCutcheon-Chair at 7:00 PM. 2. Quorum: A quorum is present for this meeting. 3. Changes in Agenda: None 4. Visitors’ comments: None 5. Previous minutes: Minutes from 7/28/2020 Motion per Bartelt to approve the July 28, 2020 meeting minutes as presented, seconded by Samson, all ayes and motion carried.

6. Bruce Nelson – 3045 Church St – Faceprint Change – Solar Panels Bristol introduced this item. Bruce and Cindy Nelson are applying to add solar panels on the south side of the roof and keep them below the ridge/peak of the roof. Applicant in his request included rendering provided by the contractor Lake Michigan Sun & Wind. Generally speaking, when it comes to green infrastructure like wind and solar unless there is determined to be a negative to historically significant structure we do not have a strong defensible position to deny an application for solar panels. According to correspondence between Bristol and the Village attorney there has to be sound reasoning if it is not tied down to safety and health with respect to denial of solar panel technology in the state of Wisconsin, added Bristol. Bruce Nelson added that visibility from the street would be nonexistent. Solar panels would be black and reach three to three and a half inches above the roof line when installed. Small conduit would have to come down the east or west side of the house and could be painted to match the house. WPS requires an outside disconnect, which would be mounted on the same side as the conduit. K. Nelson reported that this item was discussed at HPC relative to colors and materials. Aluminum structure that holds those solar panels would be hidden by those panels. K. Nelson also mentioned that he walked up the Cherry Street steps and around Moravia and nowhere from any public place could he see the back of the house in question. HPC unanimously recommended approval to the Plan Committee, concluded K. Nelson. McCutcheon inquired whether applicant was recommended by contractor to angle those panels more vertically to get more efficient system. B. Nelson said that the contractor was comfortable with them flat to the roof and that angle to the sun. McCutcheon mentioned that even though it does not pertain to this application, committee might want to consider something in the ordinance for future solar panel applications were solar panels would be tilted at an angle, would be visible and would stand out. Motion per Bartelt to approve Faceprint Change Application, Solar Panels for Bruce Nelson at 3045 Church Street based on recommendation of the HPC that it does not violate appearance concerns of the historic district, seconded by Samson, all ayes and motion carried.

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7. Fred Bridenhagen – 9930 Water St – Garage Bristol introduced this item. Proposed garage would be tucked behind the existing building on the south side of rear parking lot. Shed that is currently there will be removed to facilitate this project. Bristol highlighted that there was a letter from Baudhuin relating to no drainage issues in their opinion. Bristol read part of the letter; “Based on the location and elevation of your proposed garage, it will not impact the drainage-way or the new storm system and should have no negative impact on your neighbors or surrounding wetlands. It is important to grade the site so that all surface water is directed toward the storm sewer and not toward your neighbors”. Bristol also received two letters from neighboring properties. Carol Schalla, owner of the residence in the Enclave of Ephraim close to Fred’s Bridenhagen’s Water Street Gallery and Beach People property has no objection to the planned garage as viewed on the plans. Beth & Jeff Johnson approve of his plan without any reservation whatsoever. The proposed structure would have wood, white vinyl siding with green or blue asphalt roof to match existing buildings. There would be new trees and shrubs planted around the new garage. K. Nelson reported that HPC reviewed the colors and materials and had no issues. HPC unanimously recommended approval of this project to the Plan Committee.

McCutcheon mentioned that the Village ordinance has suitability standards in reference to wetlands when it comes to development in sensitive areas. Bristol added that Village of Ephraim does not have a lot of development near sensitive core areas but Village ordinance does highlight necessity of wetlands delineation thus when building near those areas, wetland delineation can be requested of the applicant by the committee. McCutcheon asked the committee members whether they feel the applicant should provide the committee with wetland delineation. Bridenhagen commented that there never was a problem with the spot behind the gallery where proposed garage would sit. The soil that was dumped into that spot, came from the place where Firehouse Museum stands now. Village at the time needed to dump the soil somewhere when boring was done down there and municipal sewer was hit with spilling coming out all over the place. He was requested by the Village to get a permit at that time and he got the permit, explained Bridenhagen. Bridenhagen believes that letter from Baudhuin should be sufficient. Also, there is a new drainage system functioning as it is supposed to back there, that was put in place by the Village. Bridenhagen believes that wetland delineation would prove that the property he is trying to build on is not wetland.

Bartelt thinks that applicant needs to present wetland delineation if he wants to build in that spot. K. Nelson and McClean would also like to see wetland delineation. Samson thinks that the Village has not been subjected to huge rainfall yet and there is still drainage issue in that area. Samson is for having wetland delineation. Meacham questioned what the consequences to the Village and the committee would be if the project was approved now and proven to be wetland in the future. Bristol stated that the Village can put ordinances in place to apply setbacks to these sensitive areas and enforce those but operations within wetlands are DNR jurisdiction. Village of Ephraim does not have setback from sensitive areas like wetland in the ordinances. Bristol believes that DNR should be made aware that there is something happening close to a sensitive area. There are certified delineators preapproved by DNR that could provide a narrative that there is no issue in there. With this application and the history of the proposed spot, maybe there is enough evidence proving, that it used to be wetland but it was filled long enough ago that it could be considered historic fill similar to lot of down town

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Ephraim and DNR may have not issue with it, concluded Bristol. Meacham thinks that wetland delineation is needed in interest of the Village as well as committee.

Motion per K. Nelson to approve Garage Application for Fred Bridenhagen at 9930 Water Street contingent upon preparation of wetland delineation by certified professional, approved by DNR and zoning administrator of the Village, seconded by Held, all ayes and motion carried.

8. Scott Pearson – 10343 North Shore – Conditional Use – Accessory Structure larger than 1,000 square feet and taller than 15’ Due to conflict of interest McCutcheon recused himself and asked K. Nelson to chair this item. Bristol stated that this item came before the committee for conditional use review last month for accessory structure at that time measuring 1,110 square feet in size and 22 feet in height. After long discussion application ultimately failed 3:3. Pearson’s are back with a new design having reduced the height by 2 feet and reducing the square footage a bit. The committee will consider a conditional use request from Scott Pearson relating to the construction of an accessory structure measuring 1,036 square feet in size and 20 feet in height. All other dimensional standards are met with this application. Notice was sent to all Ephraim property owners and neighboring municipalities within 300’. Scott Pearson appreciated the opportunity to talk about this project. Pearson explained that they were very focused on matching the design to the main house. They were trying the make adjustments in high quality way with an eye towards architectural integrity of the main structure. The intention is to make this property their principal residence in the future, added Pearson. Mark DeBolt, architect of the project, explained that he designed the structure as companion to the main house. It is a premium building and designed with premium materials to blend in and fit the architecture of the existing home. The changes that were made to this submittal are reduced square footage to 36 square feet over the 1,000 square foot maximum and reduced the height by two feet. Ann Dukehart, owner of the property located north of the property in question stated that she has no objection to revised plans. Dukehart mentioned few minor errors in the plans submitted. Bristol said that those will be cleaned up. Windsor McCutcheon, owner of the property to the north, is perfectly fine this amended plan. Bristol read the correspondence. Meredith Brestin, southern neighbor of Scott and Duska Pearson has no objection to the garage they proposed to build on the east side of their home. They informed her that they will not begin building before October 20th, 2020, if even then out of consideration of the noise to her and her guests. Brestin would like to support them in this. Steve and Jess Sauter, living at 10363 Coral Hill Road, direct southerly neighbors to the property in question are happy with the proposed design and believe the family to be a wonderful addition to the neighborhood. The Pearson family are long standing property owners and have always held themselves to high standard in their previous building in the Village, concluded Sauter in his letter. Samson thinks it looks beautiful and it would be a great addition to the property.

Motion per Meacham to approve Conditional Use application for Accessory Structure for Scott Pearson at 10343 North Shore at a new height of 20 feet and a new square footage of 1,036, seconded by Bartelt, all ayes and motion carried.

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9. Ellen & Richard Glaisner – 2966 Settlement Rd – Addition Bristol introduced this item. This item came before the committee last month. There was a lengthy discussion about design elements, overall plans, concern for the overall footprint and square footage of the plan and whether the standards were met based on overall completeness of the plans. There was also consideration for screening in consideration of the view and impact to the neighborhood as stated in the ordinance 17.24(1) Dimensional Standards for Residential Districts(c) Other Requirements; “In R1 and RR, for each 100 square feet over the footprint allowed on one minimum lot, the front setback shall increase 5 feet, the side setback shall increase 2 feet, and the rear setback shall increase 2 feet. Residential footprints over the allowed footprint on one minimum lot shall necessitate a plan of screening with trees, etc., to lessen the impact of the building in open areas (when greater than 1 lot is involved and the footprint has maxed out)”. Bristol shared his calculations with Glaisner and neighbors with respect to overall square footage and overall footprint. To frame the discussion moving forward is defining the rear, front and side lot lines of the property when establishing setbacks. Bristol provided definitions of those. LOT LINE, REAR. A lot line that most nearly qualifies as the lot line most distant from the public or private road from which the lot takes access. LOT LINE, FRONT. The lot line that most nearly qualifies as the lot line opposite from the rear lot line. LOT LINE, SIDE. Any lot line other than a front or rear lot line. The first place you really have to start is establishing the rear lot line. That decision has some impact on square footages for overall building square footage with respect to compliance for setback issue, Bristol said. In this case Bristol drew the north property line as rear lot line which is farthest away directly from the road. The front lot line was then considered the one closest between Glaisner and Watkins property. However, Richard Glaisner in his application highlighted west property line as rear lot line. Glaisner later explained to Bristol that historically because of how properties are uniquely laid out in that area, previous Planning Committee established west and east side property lines to be rear and front lot lines. This argument came a little late in the planning process but Bristol found property file when addition was put on for Glaisner current home in 2006-2007 located two lots from the property in question, and in fact east and west property lines were considered to be rear and front lot lines. Bristol pulled out old Aik’s property file, when addition was put on and found small notation on the application by zoning administrator at that time, implying the same. Ordinances and definitions change and chances are that zoning ordinance does not read as it did back then. Do you look at it just as this property on its own, or do you take into account some of the history and potentially, what the definition on this property would mean to the other properties, questioned Bristol. McCutcheon stated that the house being rectangular, and long sides of the house being on the north and south side, he would choose those to be rear and front lot lines of the property. McCutcheon believes that it would give the most room for the most setback. Bristol disagreed saying that design should not fit into the definition of property lines and in fact for Glaisner’s current application flipping that; making west the rear and east the front; would give the most latitude and most room for building footprint. There are ordinances to consider but all those

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properties back there would be better served if north and south property lines would be considered side lot lines and west and east property lines considered back and front lot lines. Committee members had a short discussion on determining lot lines. Glaisner pointed out that it was not his intent to cause all this commotion. Glaisner shared that existing roof leaks badly and needs to be replaced, so it is very important for him to have this resolved. Glaisner explained that there are two projects; redoing the existing house and putting addition on it. The house has been brought down in size in terms of square footage and stature and most of the roofs are hip roofs now. McCutcheon inquired whether the committee would be concerned about defining rear and front lot lines if this addition was within the ordinance limits. Bristol said that if this addition kept him under 3,000 square feet footprint, and under 5,000 square foot of living space, it is still substantial enough project to be brought for review, but the application would meet all dimensional standards and committee can just focus on design. McCutcheon suggested bringing the house down to these dimensions so that it would be acceptable and Glaisner can start building. Bristol clarified that essentially 700 square feet of footprint has to be removed. Glaisner is willing to do that, 700 feet sounds like a lot but it is not as much and he can design around that, he added. Held would like to see clearer plans. McCutcheon added that Glaisner was charged with presenting CAD quality drawings at the last meeting, so when Bristol measures them, there is no question about square footage. Paul Heim said that he is concern about balk of this project. Bulk is not tied to living space but very clearly defined under the ordinances as; “any structure in any district that has proposed by way of initial construction or successive additions to have in excess of 5,000 sq. ft. in floor area of 50,000 cu. ft. in bulk require special attention to avoid over building of a site or over powering of environments where prevailing structural sizes are smaller”. The footprint is like an aerial view of the building and can be the same for one story cottage or 30 story office building. That is not the case in bulk, where you have to look at the definition of floor area and under the ordinance it is defined as; “some of the areas, exterior dimensions of building several floors, having a height of at least eight feet measured from the floor to the ceiling and the areas of balconies, decks and porches”, continued Heim. Julie Watkins stated that she has spent lot of time looking over Glaisner’s plans and believes there are inconsistent. Julie Watkins believes that applicant should present professional set of plans. McCutcheon questioned what Heim and Watkins would say if Glaisner razed the existing house and started fresh, building a house just as big, that they may think has too much mass but in fact fits with the ordinance. Julie Watkins would like to address the bulk anyway. McCutcheon said that in his 6-7 years, watching some big homes go up, there has never been the bulk issue raised. Bristol thinks that core of what Julie Watkins is saying is importance of a complete set of plans because there are discrepancies in square footage numbers. The committee will be looking at the bulk as part of the design review. Paul Heim apologized that their participation in this process had put a strain in the friendship with Glaisners but hopes that friendship can be mended. If they meet all the requirements in ordinances, we have nothing more to say, added Heim.

McCutcheon asked Glaisner if he is willing to present a set of finished plans from which calculations can be accurately measured to see if they fit all the definitions in the Village of Ephraim ordinances. Glaisner asked if anything can be done soon because he has serious roof

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problem on existing house, and if he loses the roof he would lose first and second floor. McCutcheon asked the committee members if they are willing to have a special meeting before regularly scheduled meeting. Bartelt thinks that the complexity of this issue and the fact the committee has spent significant time already, could be an argument for doing something more extraordinary, to bring this to a conclusion. K. Nelson has no issue with a special meeting but would like to see drawings for every floor, dimensions, material, callouts and view from every side of the house as required in the ordinances. K. Nelson would like to see those before the special meeting. Samson, McClean, Held and Meacham agreed.

Motion per Meacham to table Addition at 2966 Settlement Road for Ellen and Richard Glaisner until next meeting, seconded by McClean, all ayes and motion carried.

10. Randy Isely/Hugh Mulliken – 3055 Church – Change of Use Bristol introduced this item. After the last meeting Bristol was invited to the property to measure square footages of retail establishments on a site. Parking requirements were updated. Mulliken decided not to tie previously considered 6 parking spots located across the street on the other lot to this change, where special exception for those parking spots would have to be granted by the Plan Committee. Mulliken informed Bristol about withdrawing those 6 spots after Special Exception hearing was already posted. Because of that there is sizeable amount of correspondence relating to this item. There are 30 parking spots on the property. Outside spaces at Coffee Lab and Trixie’s are considered non-service spaces and as such, non-service spaces typically do not require additional parking. By the new calculation per ordinance total number of required parking spots would be 48.10, if outside spaces at Coffee Lab and Trixie’s would be considered service spaces, requiring 4 parking spots each. In the current situation, with outside spaces at Coffee Lab and Trixie’s being considered non-service 40 parking spots are required and thus they are 10 parking spots short. It is a purview of Plan Committee to consider waving the number of parking spots if any, concluded Bristol.

Hugh Mulliken, owner of the property, stated that with new configuration he needs 4 less parking spaces. Mulliken presented the committee with a chart showing different parking demands during different times of the day. Meacham believes that these findings are irrelevant to this issue. Mulliken thinks that parking requirements are not realistic.

K. Nelson suggested re-establishing 3-4 parking spots at Trixie’s currently used as outside non-service space to get 33-34 parking spots on the campus. With covid Village Board gave permission to restaurants that came forward for permission to use outdoor spaces. Trixie’s has not done that but uses outdoor space, in this case parking spots, for outdoor seating. They need to come before Village Board to ask permission to use that outdoor space temporary during covid situation. Those parking spots then should be re-established back to parking permanently in the future after covid situation.

McClean mentioned that when she applied for change of use for Pearl Wine Cottage restaurant, they were required more parking spaces. There was a discussion about different parking demands during different times of the day with the gallery and restaurant. Meacham pointed out that Pearl Wine Cottage restaurant was short two parking spots at that time and one of those two parking spots was required for an employee. There was a waiver of one parking spot because there was no need for an employee parking space as the intent was to

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run the business themselves. Bristol added that re-establishing use in otherwise underutilized structure was considered, too.

Randy Isely does not think Trixie’s could survive without outdoor seating during this time and would rather withdraw the application than let the committee take away, starting immediately, that outdoor space at Trixie’s. Isely would like Trixie’s to be allowed to use the outside space this season. K. Nelson said that the Village Board can make that determination. We are not trying to hurt Trixie’s but looking to find some compromise, added K. Nelson. Mulliken believes that taking that outdoor space will hurt Trixie’s. K. Nelson said that committee is backed into the corner because one of the Mulliken’s tenant broke the rules by using parking spots as outside space and Mulliken keeps changing his plans. We are trying to offer compromise, added K. Nelson. Mulliken said that his property provides more parking than anybody else by longshot. McCutcheon noted that committee was previously concerned about 6 parking spots and now is looking at waiving 10 parking spots which is a huge amount. Mulliken believes that Village should look at its parking ordinance because it does not seem realistic. Mulliken stated that in his parking study he figured he needs maximum 27 parking spots based on square footage and time of the day considering opening and closing hours of each business in his complex, and he has 30 parking spots. Isely questioned why operation of all five businesses on the property at different times is not taken into account when considering parking. McCutcheon said that there is an ordinance in place. Bristol added that rewriting such a complex ordinance as parking ordinance would take minimum 6 to 9 months.

Bristol pointed out that even though it is purview of Planning Committee to waive parking requirements, committee is still looking at approval of at most 33 parking spaces, if parking spots at Trixie’s would be re-established after covid. However, requirement based on parking ordinance is 40 if not 48 if outside areas would be considered service spaces.

McClean would like to look at parking ordinances. McClean would be happy to observe and take pictures. People park in front of those businesses and go to Chef’s Hat, Pearl Wine Cottage or go to watch the sunset. It is very difficult situation that is unsustainable. If only one place is required parking and the others are not somehow it just does not seem right, concluded McClean. Bartelt suggested doing some sort of analysis as this a complex issue. Parking study provided by Mulliken with this change of use is very helpful. Bartelt believes that Mulliken is trying to provide adequate parking but is used by other businesses. Bartelt suggested designating parking spots only to businesses located on the property. Bartelt also suggested cutting the deal with the owner of the private lot with 26 paid parking spots. Mulliken said that he is not going to police parking. People should be able to park there and it always worked. Our best interest is to have vibrant village and to have people down there, enjoying themselves, watching the sunset, having bowl of chili and glass of wine. Mulliken would like the committee study the parking situation because those numbers are not realistic. Meacham commented that he understands the parking situation but committee needs to be consistent and remember that previous applicants were required to meet parking requirements. K. Nelson suggested looking at the parking situation and try to figure out if ordinances are appropriate. Bristol stated that committee should be comfortable with whatever decision, based not on what might committee or Board do in the future.

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Bristol read the correspondence. John and Ronda Liebmann, 3050 Church Street, had questions with respect to monitoring the parking situation and potential pedestrian safety. They stated that the road is already very busy and additional parking could cause safety concerns if emergency vehicles need to get through.

Pamela Jeffcoat from PK’J Designs has been a tenant of K&M Investment Properties for twenty years and feels this change of use would be an asset to the neighborhood. The character of the neighborhood has varied greatly, from almost deserted to being enjoyed by tourists and locals as it is now. The Village is no longer a “drive-thru” Village. Jeffcoat does not think approval of this request would be detrimental to the current parking capacity.

Paul and Mandy Miller at 3064 Church Street stated in their letter that they appreciate the committee examining parking in the Village center as the current situation is unsafe and greatly diminishes the character of the historic district. They would like to see all business owners in the Village be successful. Unfortunately, the current proposal does not provide adequate parking to support change of use and they urge the committee to deny the request. By allowing the Coffee Lab to expand the committee may inadvertently also allow the Beer Lab to expand and such use is out of character with historic district in which the healthy balance of residential/commercial uses was achieved in part by shop owners living at their place of business. Neither the Village nor its residents benefit from a fourth establishment serving alcohol within hundred feet of each other, especially considering that many residential owners moved here when the Village was “dry”. This density is unprecedented in Door County and perhaps the state. Millers are concerned about more parking and pedestrians in already crowded Village center which would create unsafe environment and diminish the historic charm of the Village. Paul and Mandy Miller stated that the real problem is that current Village ordinance does not adequately estimate the parking needs of the businesses, thereby adding to the parking problem in the Village center. The county ordinance requires 1 stall per 100 square feet or 1 stall for every 3 seats in a restaurant, whichever is greater. If applied to the current configuration of Trixie’s, would require allocating at least 12 parking spots instead of 6 for its patrons. Applying this to the other establishments serving food in the Village center makes easy to see why there is a severe parking shortage. They would like to encourage the committee not to ignore the existing ordinances and to update them to the County ordinances which more accurately reflect the true need for on-premises parking.

Ken Miller, owner of K.B. Miller Apparel at 3055 Church Street, stated that he has been a tenant of this applicant since 1997 and finds the proposed change of use not to be reasonable request. The parking at this property already and constantly exceeds its capacity on daily basis, making it difficult to do business, live in, enjoy or safely navigate the area. Miller finds this request unusual as the requirements for it are clear and have not been met. To allow this applications approval would absolutely be a counterproductive decision and is a change of use that should be denied, concluded Miller.

Lars Topelmann, grew up in “downtown Ephraim” at The Hanseatic Art Gallery, directly across the street from Church Street Market and the Ephraim Coffee Lab. Topelmann hears comments all the time from people about how Ephraim is their favorite village in the county and how they love the new restaurants and vitality that has come to Ephraim while still maintaining its traditional character. Ephraim Coffee Lab is a meeting place where visitors

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and locals enjoy a cup of coffee and a chat. Parking in commercial district of Ephraim has always been tight. Topelmann stated that it appears to him that adequate parking is available for the Church Street Market businesses during the different times of the day that they operate. Topelmann encouraged the committee to pass the change of use application for the Ephraim Coffee Lab.

McCutcheon concluded that the Village will have to deal with Trixie’s. They need to come before Village Board to ask permission to use the outdoor space, in this case parking spots, only temporary, during covid situation. Those parking spots then should be re-established back to parking permanently in the future. Hugh Mulliken is willing to come back for a special Planning Committee meeting to see what can be done.

11. Colin Welford – 10347 Water St – Change of Use from Retail to Multi-Family Residential – Conditional Use Bristol introduced this item. Colin Welford was previously approved for a change of use from retail to restaurant for one of his units at the Green Gables. Months later the business plan changed and Welford is looking to change the use of the whole property to multi-family residential. Multi-Family Residential is a conditional use in the Commercial North District at a density of 8 units per acre. There is no issue from dimensional compliance on this property. Colin Welford explained that he had to put his original plans on hold because of covid situation. Over time all the plans fell apart as he lost his employees and was not going to invest into the restaurant in such environment. Welford lost the whole season rental in the other units making it financially not viable. Welford with help of architect Steve Thomas investigated and really thought of smart use of all the property. They believe that making the whole property residential would be fiscally smart. There are 5 units, each at 2,400 square feet. It would also allow Welford to make front and back gardens rather spectacular which is his dream project.

Motion per Samson to approve Change of Use from Retail to Multi-Family Residential- Conditional Use Application for Colin Welford at 10347 Water St, seconded by Meacham, all ayes and motion carried.

12. David Hatch – Event – Music in Olson Park and near Jo Joe’s Bristol pointed out that David Hatch has been, continuing after being informed of the need for permitting, having free music events in the Village this summer. One is public event in Olson Park and one is private event near Jo Joe’s on private property. Public event requires the utilization of public facilities that is Village owned property to include but not limited to: buildings, parking lots, road right of ways, parks, beaches, marinas, open spaces, etc. and that requires Village involvement and event permit issuance. David Hatch would like to continue playing for another 4-5 weeks weather permitting. He would like to be able to put up little sandwich board few hours before the event inviting people to the area. Currently, average of four musicians play Fridays and Sundays in Olson Park from 4:30PM to 6:30PM and Saturdays at Jo Joe’s. McCutcheon inquired whether there were any complains. Hatch mentioned one neighbor to the north side directly across the Olson Park complaining about too much noise, so the speakers were oriented away from that area to satisfy his concern. Bristol mentioned that there came a correspondence from the neighbor who is essentially concerned about the volume. Samson thinks it is wonderful thing to have that music around. McClean asked why Olson Park was chosen instead of Harborside Park. Hatch

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explained that after playing a few times at Jo Joe’s this summer, Chef’s Hat owners approached him and invited him to play at Olson Park. Olson Park has more space and is more suitable for social distancing during covid. Committee members had no issue with the event and signage for this event.

Motion per K. Nelson to approve Event, Music in Olson Park and near Jo Joe’s for David Hatch, seconded by Samson, all ayes and motion carried.

13. Sean Ryan – Event - Fall 50 Bristol introduced this item. Sean Ryan has been involved with directing Door County Fall 50 that always came through Ephraim. Due to covid related changes Ryan requested the committee to utilize some Ephraim facilities on Saturday, October 24th, 2020. Sean Ryan explained that after inventorying the parking in the Village and taking into account as many as 100 teams handing off to one another at a rest station, he is not sure whether the Village can handle the parking without posing a tremendous disruption to Ephraim traffic patterns. Ryan counted 114 public parking spots downtown and he feels he would be pushing really close to Ephraim’s maximum threshold. The only way to go beyond that would be to overflow Moravia and other areas and he does not want to do that. Ryan would like to rescind the request to the Village altogether. McCutcheon thanked Ryan for considering the Village of Ephraim and for being considerate of parking situation.

14. Ephraim Fire and Rescue Association – Event – Brat Fry at Fire Station Justin MacDonald, fire chief, explained that Ephraim Fire and Rescue Association would like to have a drive-thru brat fry fundraiser at the Fire Station on September 19th, 2020 from 11:00AM to 6:00PM.

Motion per Meacham to approve Ephraim Fire and Rescue Association Event, drive- thru Brat Fry at Fire Station, seconded by McClean, all ayes and motion carried.

15. New business for next meeting: None 16. Adjournment Motion per Bartelt to adjourn the Planning Committee Meeting at 10:38PM, seconded by McClean, all ayes and motion carried.

Recorded by, Andrea Collak- Clerk/Treasurer

VILLAGE OF OF EPHRAIM EPHRAIM (VOE) FOUNDED 1853 FOUNDED 1853

Wastewater Committee Minutes Monday, August 31, 2020, 9:00 AM 9996 Water Street

Present: Karen McMurtry – Chair, Joan Fitzpatrick, Jim Peterman, Bruce Nelson, Mike McCutcheon Staff: Brent Bristol – Village Administrator, Russ Salfi – Public Works Supervisor OIC, Megan Vandermause – Deputy Clerk Guests: None

1. Call to order: McMurtry called the meeting to order at 9:00 a.m. A quorum is present for this meeting.

2. Changes in Agenda: None.

3. Previous minutes – Minutes from August 3rd, 2020:

Motion per B. Nelson to approve the August 3rd, 2020 meeting minutes, second by McCutcheon, all ayes, motion carried.

4. Visitors’ comments: None.

5. Public Works Supervisor OIC Report: Salfi reviewed the Public Works Supervisor OIC report for August 2020. Salfi reviewed the completed required labs for the Ephraim wastewater DNR permit. On August 10th there was an emergency call in as the lift #1 high level alarm went off due to heavy rain fall. Salfi explained that when he went in and responded to the alarm, the level in the wet well was 8.6 ft. so Brad Rassmusson and Dan Oakley were both called in to assist. Salfi said he has brought up the idea of installing a larger pump at lift #1 to the committee in the past. We have some sort of infiltration problem but we are not sure where it is coming from. Salfi said he will do the best he can the next time we have a heavy rain to determine where the infiltration is coming from. On August 15th, a decant pump was purchased for the thickener tank from Vacuum Pump and Compressor. The old pump quit working so it was necessary to purchase a new one. The old pump was in service for about 20 years and the new pump is the same size and pumps the same number of gallons per minute. On August 20th, Septic Maintenance hauled 35,000 gallons or five loads of sludge to Sturgeon Bay Utilities. On August 25th, NEI was onsite to work on the headworks screw screen. On August 21st, WI-DATCP completed a water lab test inspection. Our lab passed the inspection and is still certified to complete water tests. As a result of the inspection, there is a small list of document updates that Salfi will need to complete by the end of October. During the month of August, 82 in house bacteria tests were completed, no clean water tests were completed, 14 holding tanks were pumped out, and one septic inspection was completed. There was one emergency call in. Salfi reviewed the weather for the month of August.

Motion per McMurtry to approve the Public Works Supervisor OIC report for August, second by Fitzpatrick, all ayes, motion carried.

6. Discussion and recommendation regarding creation of a VOE Municipal Utilities Storm Sewer Ordinance and associated fees: Salfi said he spoke with Attorney Kalny about a week ago to discuss the edits the committee made to the proposed storm sewer ordinance at the last meeting. Salfi said Attorney Kalny was pretty much in agreement with the edits made by the committee and provided some additional commentary. Salfi reviewed Attorney Kalny’s comments. A starting and ending point for the storm sewer needs to be added to the ordinance. This is tied to the as-built plans for the storm sewer. Any ordinance that refers to a system is referring to the as-builts of the system. Bristol has contacted AECOM and asked them to send a copy of the as-builts to us. Salfi explained that the reason for the annual permit fee section was to cover the cost of notice and follow up. Salfi said after speaking with Attorney Kalny the fact that we are not going to have an annual fee no longer requires this section. Salfi explained that he contacted Tim Nelson, a local master plumber, about the actual plumbing code necessitates for a sump pump hook up lateral with wiring. Salfi and Tim Nelson will review the diagram that Salfi shared last meeting to make sure that we are not including anything that is not necessary per WI plumbing code. At the last meeting, the committee requested that Salfi verify with Attorney Kalny if section 8(b) had strong enough language. Salfi spoke with Kalny about this, and Kalny asked if we wanted to add an ordinance violation if the damage is intended. Salfi said his thinking on this is that it is always very difficult to prove intent. Salfi asked if we would want to include some sort of municipal fine if someone is discharging illegal substances through their storm sewer connection. Fitzpatrick asked if DNR fines are involved if property owners are putting inappropriate substances into the storm water. Salfi said the ordinance states that whoever is found to be putting prohibitive substances into the storm sewer is responsible for all DNR fines and costs involved to alleviate the problem. A Village fine would be in addition to any DNR fines. McMurtry said she feels like determining the intention is going to cause legal issues. Salfi said his opinion on this is that the fines and financial penalties be dictated by the DNR. B. Nelson asked if the DNR would fine the Village because the storm sewer is owned by the Village. B. Nelson said the offender should also be responsible for any fines levied against the Village, if the Village has liability. Salfi said he can speak to Attorney Kalny about this. Salfi pointed out that section 8(b) is incomplete. Salfi believes the completion of this section would dictate the Village’s ability to stop the source of prohibitive substances should it be known. When Salfi spoke to the attorney about this, he agreed that there should be language in the final ordinance that gives the Village the right to do whatever is necessary to stop the source of known pollution. B. Nelson pointed out that section 9(b)(v) reads a bit awkward and one “condition” should be struck, as it is repetitive. The committee discussed section 10(d) which was added by Attorney Kalny since the last meeting. McMurtry pointed out that this section has a double negative. The first sentence should be changed to read “Nothing in this chapter shall suspend” instead of “Nothing in this chapter shall not suspend”. B. Nelson said we should come up with a list of directions for people that are going to connect to the storm sewer. We need to do the best we can at the educational part of this so that improper use of the system does not happen. Salfi said with the application for permit, we will have an informational pamphlet that will include prohibited substances for the storm sewer. The ordinance includes a reference to the state statute that lists prohibitive substances but the informational packet will include the full list. Salfi said once he speaks with Tim Nelson about the WI plumbing code, he will include the size requirements for sump pumps and other state code and village code requirements in the pamphlet. McMurtry suggested Salfi finish up the ordinance with Attorney Kalny and discuss plumbing code requirements with Tim Nelson. The committee can then have a final review of the ordinance next month. Salfi said we should also have the as-builts before the next meeting to add the starting and ending points of the storm sewer system.

7. Discussion and recommendation regarding 2021 Budget: Salfi said he would like to begin the discussion on the budget. Salfi included the 2020 wastewater budget and the latest year to date reports for each of the line items. The committee members should review these documents and come up with questions, suggestions, and concerns regarding the FY 2021 budget. Fitzpatrick asked if there are any alerts Salfi would like to bring up. Salfi said for the collection system there is an overage but he believes the major cause for this overage was raising the generator at lift #1. Fitzpatrick asked about the year to date column from 2019. Salfi said this was used back when the 2020 budget was developed so this is not the current year to date. Fitzpatrick asked if this is just a comparison point, and Salfi confirmed that this was used as a comparison point when the 2020 budget was developed. Salfi said the committee will discuss the budget next month but he wanted to provide the documentation for review this month.

8. Visitors’ comments: None.

9. New business for next meeting: Discussion on 2021 budget and continued discussion and review of the utilities storm sewer ordinance. The next meeting is October 5th, 2020.

10. Adjournment:

Motion per B. Nelson to adjourn at 9:38 a.m., second by McMurtry, all ayes, motion carried.

Recorded by, Megan Vandermause – Deputy Clerk

Community Protection Committee Minutes Tuesday, September 1, 2020, 10:00 A.M. Ephraim Village Hall, 9996 Water Street

Present: Matt Meacham – Chair, Dan Shannon, Tad Dukehart, John Cox Absent: Keith Krist Staff: Justin MacDonald – Fire Chief, Brent Bristol – Village Administrator, Megan Vandermause – Deputy Clerk Guests: Ken Nelson

1. Call to order: Meacham called the meeting to order at 10:00 a.m. A quorum is present for this meeting.

2. Changes in Agenda: None.

3. Previous minutes from 8/11/20:

Motion per Cox to approve the August 11th, 2020 meeting minutes, second by Dukehart, all ayes, motion carried.

4. Visitors comments: None.

5. Discussion and recommendation regarding Speed Limits: MacDonald explained that the information in the packet came from the speed radar sign that was set up on Townline Road by Cox’s residence. The speed radar collected data from 3,017 vehicles traveling south bound and 2,046 vehicles traveling north bound. South bound the 85% percentile was 41 and north bound the 85% percentile was 40. Cox said one of the reasons why the sign was put out was to collect some data. Cox explained that MacDonald shut off the display for a period of time both weeks so the radar was just collecting data. Cox said he thinks the data bears out that there are people speeding but also that there are a lot of people that observe the speed limit. Cox thinks most of the speeders are people trying to avoid downtown Ephraim, and there seems to be most of the speeding later in the afternoon as people are getting done with work. Cox said he is not sure what the remedy is for speeding other than adding more patrol which could be discussed. Meacham reported that MacDonald did request extra patrol after the previous meeting and there were a few stops made on Townline. Meacham said based on the data and using the 85% percentile, we really don’t have an excessive speeding issue. Cox said he cannot argue the data from the sign but if the sign was placed at a different location on Townline we may find that people are speeding. Cox said a bigger problem is the size of the road rather than speeding. Because the road is narrow, non-vehicle traffic has a hard time getting off the road if vehicles are speeding. Cox asked if MacDonald had any luck getting the data from the speed radar sign by the wetland preserve. MacDonald said he did get the data off the sign but there were some issues with the sign, so he would suggest this data be reviewed next month after more data is collected. MacDonald said the speed board by the wetland preserve has two settings, one for the 25 MPH speed limit and one for the 35 MPH speed limit. The settings were not adjusted to the 25 MPH speed until recently. Cox asked how the data is retrieved from the speed board. MacDonald reported that the data is transferred from the speed board via Bluetooth to the maintenance crew’s laptop. Shannon said the item should be laid over until next meeting in order to give the committee some

time to digest the data. The committee should review the report handed out today and it can be discussed next meeting.

6. Discussion on Fire Department 20-year Plan: MacDonald reviewed the 10-20-year plan for the fire department as included in the agenda packet. This plan was developed three years ago. In 2019, the new rescue boat was purchased. When the 10-20-year plan was developed, it was thought that the County would be switching to a digital system for pagers and radios. This is not happening at this point. Therefore, the 2021 purchase of new pagers and radios as outlined in the 10-20-year plan is not needed. This will be reevaluated as we move forward and receive more information from the County. In 2023, the 10-20-year plan lists purchasing full sets of turnout gear for all the members. Per NFPA recommendation, turnout gear should be replaced every ten years. At this point, the department is purchasing three to four sets of turnout gear per year. This puts the department in good shape. Purchasing all new sets shouldn’t be needed unless there is a catastrophic incident. In 2024, the rescue van is scheduled to be replaced. The vehicle functions well right now, and MacDonald said he would have no problem pushing this purchase off, if the vehicle continues to function as it is now. MacDonald said a used vehicle could be purchased as a replacement. In 2025, the water truck tender would need to be replaced. The chassis only has about 10,000 miles on it. MacDonald explained that the way firefighting has evolved not as much water is trucked as it used to be, but the tank is from the 1980s and came to the Ephraim Fire Department after it was used by the Door County Highway Department. MacDonald said this is another purchase that could be pushed out if it needed to be. In 2029, the replacement of the 1999 mini pumper is scheduled. This would be a vital purchase as this equipment is used for all auto accidents and getting down narrow driveways or any property with severe access limits. MacDonald said this is really the next biggest purchase he can see being made. In 2032, the replacement of the self-contained breathing apparatus is scheduled. Although this purchase was just made in 2017, the units have a lifespan of 15 years. This purchase would include facepieces, bottles, and packs. In 2037, the 2012 mainline engine would need to be replaced. Also, included in the 10-20-year plan as an unknown is the fire department building. We are running out of space in the fire department building. There is no dedicated office space and the meeting room is small. This is a large undertaking and it would take some work to get the ball rolling on this project. The last item included on the 10-20-year plan as an unknown is technology upgrades. Cox spoke to the fire department building itself. The building was designed and sized at the time for the largest building envelope allowed by the Village. Cox said he knows the Village has made some changes to the codes since then, but at the time the fire station was built as big as it could be. Cox said while he was involved with the fire department, expanding the building came up a number of times. The building has a lack of meeting space and the apparatus floor space was getting to be a problem. Cox said if the existing meeting room and office space was removed it would open up a lot of square footage. Cox said the Village could look at relocating the tennis courts and expanding the existing building so that it is closer to the long-term needs of the department. Cox said he thinks the location of the building is good and he wouldn’t want to see the Village relocate the building, especially when there is space available to expand. Cox said he is not sure which committee needs to talk about this, but it is time to start the process. Dukehart said after reviewing the 10-20-year plan it looks like we have already saved a lot of money. Also, he thinks looking at a used fire apparatus for a village of this size is a smart idea. Our dollars can go a long way in purchasing used equipment. Meacham thanked MacDonald for reviewing the 10-20-year plan. Dukehart asked if MacDonald could do an update of the financial liability forecast that was done two years ago.

7. Discussion on 2021 Fire Department Budget: MacDonald reviewed the 2021 Fire Department Budget as presented in the agenda packet. MacDonald reviewed the changes to line items included in the 2021 budget from the 2020 budget. Fire department salaries increased by $2,000 due to an approved increase in the salary for the fire chief and assistant fire chief. Cox asked about the $3,500

line item for health insurance and if this is the fire department’s portion of MacDonald’s health insurance. Bristol explained that this is a supplemental health insurance policy that has been in place and is not a portion of MacDonald’s village health insurance. Cox asked for clarification on the supplemental health insurance and what it is used for. Meacham asked how long the supplemental policy has been included in the budget. Bristol and MacDonald explained that the supplemental policy has been in the budget as long as they have both been working on the budget. Cox asked if this line item is being spent. Bristol explained that this is a supplemental policy for all firefighters not just officers. Cox said he thinks this is something that should be looked into to see if it is being absorbed. Cox said he is not opposed to the line item, he would just like clarification. MacDonald reported that as of the end of July, $2,800 has been spent from this line item. The LOSA line item decreased by $500. This is based on how many people in the department are eligible for the LOSA program. Facility maintenance and repair has decreased by $8,000. All of the maintenance for the fire station comes out of this line item. LP gas increased by $200. The fire station’s propane usage is the lowest compared to other village facilities. Training and conferences increased by $1,000. MacDonald said the fire department is hoping to conduct a ropes training class and will hopefully be attending some conferences over the course of 2021. Professional dues and expenses decreased by $1,000. Vehicle insurance may increase because we will be adding another vehicle to our policy. Equipment maintenance and repair increased by $2,000 because we will need to recertify all the air bottles in 2021. This needs to be done every five years. This line item also increased because as vehicles get older there is more maintenance needed. Equipment was increased by $4,000. MacDonald reviewed the 2021 equipment purchases which include: three sets of turnout gear, firehouse software upgrade, DNR grant, thermal imaging camera, and misc. equipment (WildLand boots). First responder expense was increased by $1,500 and this includes anything contracted out to the Sister Bay Liberty Grove Fire Department. We have averaged an expense of approximately $6,900 a year over the past three years for this line item. This expense all depends on the call volume. The law enforcement line item is used for expenses outside of fire department expenses. Cox asked if anything is funded out of this line item. Bristol thought the speed radar signs were purchased under this line item. Cox asked if the balance is carried over every year. Bristol said this is just a line item and it is not carried over; only capital savings can be carried forward. The balance is contributed to the general fund. Cox asked for clarification on what funding in this line item can be used for. Cox asked if it could be used to pay for extra patrol hours. Bristol said he would think this is in line with the intent of the line item. Meacham thanked MacDonald for putting the fire department budget together. Meacham said only having a 1.1% increase year over year is a good thing. Cox asked about the rescue boat calls category on the year to date report. The rescue boat calls category equals zero and asked if this is being absorbed under a different category. MacDonald explained that the rescue boat calls are included in the mutual aid calls if they are outside of Gibraltar. All rescue boat calls are billed out as fire calls. Cox said they are being re-categorized. MacDonald said he can see if this account number can be removed.

Motion per Dukehart to approve and recommend the 2021 Fire Department Budget to the Village Board, second by Cox, the committee discussed:

Cox said he would like to have another discussion on the speeding in town and possibly utilizing the law enforcement line item funding for professional help with the problem.

The committee voted, all ayes, motion carried.

8. Visitors' comments: None.

9. New business for next meeting: Dukehart said for the next meeting he would like to discuss how we deal with the parking situation we had last week or the week before with large trucks bringing in trailers and taking up all of the parking in the Village. This was a result of the fishing tournament. Maybe whomever is holding the event needs to direct the parking of these vehicles. Cox stated the continuation of the speeding discussion should also be discussed next meeting.

10. Adjournment:

Motion per Cox to adjourn at 10:55 p.m., second by Shannon, all ayes, motion carried.

Recorded by, Megan Vandermause – Deputy Clerk

VILLAGE OF EPHR AIM

FOUNDED 1853

Marinas and Moorings Committee Meeting Minutes Wednesday, September 2, 2020 - 8:00 AM 9996 Water Street

Present: Tim Nelson – Chair, Bruce Nelson, Paul Wilson, John Held, Bob Plansky, Staff: Brent Bristol – Village Administrator/Harbormaster, Megan Vandermause – Deputy Clerk Guests: BD Thorp

1. Call to order: T. Nelson called the meeting to order at 8:00 a.m. A quorum is present for this meeting.

2. Changes in agenda: None.

3. Visitors’ comments: None.

4. Previous Minutes: August 5th, 2020

Motion per B. Nelson to approve the August 5th, 2020 meeting minutes, second by Wilson, all ayes, motion carried.

Held pointed out that under item 8, the beams are referred to as 6 ft. x 6 ft. beams but should be 6 inch by 6 inch beams.

5. Harbormaster's Report and Project Update: Bristol reported that he spoke to Mike Karr last week and Karr said he should be in Ephraim within the next week or two to get the project started. Also, we need to work with Mike Karr to figure out how to attach the dinghy dock. This will be a little bit of a learning curve. Bristol has not heard back from Mike Karr since he spoke to him last week. Bristol said Karr is working with the Village on the shoreline project as well, so he will do his best to make contact with him and get an update. Bristol will keep the committee posted and will let the committee know when the work will be starting. Bristol said without DockWa he doesn’t know how transient reservations would have happened this year, especially without having seasonal staff. Bristol said it must be COVID related, but there is so much volatility with reservations. Considering all of this, transient reservations have gone fairly well. There were some concerns regarding the dinghy ramp being too steep. At the last meeting, the committee was interested in Bristol reaching out to Paul Hockers to see if there is anything that could be done to remedy this. Bristol said he would like to have some discussion on what should be done regarding the new dinghy ramp. Held said he still thinks we should go back to Paul Hockers and see if he has a solution for this. Held said he does not think Hockers delivered what we were expecting, and he would suggest Bristol continue pursuing Hockers to see if they can come up with a solution before the season is over. B. Nelson said he did contact a couple of different dock manufactures to get an estimate for a piece of dock that would be 8’ wide and 12’ long to extend into the water to soften the angle. B. Nelson said this is just one option that he has come up with in addition to what the committee hears back from Hockers. T. Nelson said he doesn’t think the short steep section of concrete is unworkable or unusable. T. Nelson said that this is basically what the committee asked for and it is what we got. T. Nelson said he does agree we need to add something for grip for people to walk. T. Nelson said we should go forward with seeking solutions to see if there is a way to soften this. We should start with Paul Hockers to see what he says, and we can also look for other solutions at the same time. T. Nelson said the ramp is much better than people trying to launch directly from shore. Held said rock in the ramp area is being pushed back from the wave action. The waves moved the rock back into the rocky area and it needs to be raked back into place. Held said we are seeing settling already in the beach stone and he is not sure how we

will bring more in next spring without disturbing the new grass. Held asked everyone to take a look before next year to determine if we need to add more stone. T. Nelson said this could be discussed under agenda item 9. B. Nelson pointed out the water that came up on to the rock drained away, so this is a good thing. T. Nelson suggested asking maintenance if they have a spare jersey barrier to set on the edge of the gravel for the fall, winter, and early spring to keep the waves from pushing back the gravel. Bristol suggested getting a new jersey barrier that is a little shorter and easier to manage. Wilson asked if we have given up on getting the two angle irons that were used to lift the slab into place taken out. Bristol said taking these out, depends on if we will do any additional ramping. These may come in handy as an anchor point if we add an additional section of ramp. B. Nelson said the only problem he has with the lower section of ramp is the algae that builds up on it. Held said he recollects that the ramp was supposed to be set half way up the rock but this is not was seems to have been done. Held said he is still hopeful that Hockers can come up with a solution for the ramp.

6. Discussion and consideration regarding high water concerns: Bristol said Held and B. Nelson continue to take water level measurements. The water levels have been receding a bit as they typically do in late summer. Bristol said the data we use for our elevations is higher than what the Army Corps uses. We can now compare the Army Corps peak for the year and our peak for the year. Bristol reviewed the Army Corps averaging for water elevations. Bristol point out that the all-time water level high was in October of 1986. Bristol platted the actual water levels in Ephraim against the Army Corps projections. Bristol reviewed this graph with the committee. Bristol platted the projected water levels for 2021 and we should end up 3 to 4 inches lower than we were at peak this year. This line can easily be re-platted with actual numbers next year. We did not see a lot of evaporation last winter since we had a mild winter. Reviewing the water levels for next season will be important as we look at how we handled slip ownership at Anderson Dock this year as well as not allowing transient reservations on the north dock. This is something we can look at in spring. We will likely not be able to have these discussions before slip owner contracts go out. T. Nelson said this is something that should be kept in mind as we get a better feel for where the water level is going to be next year. Held suggested we move forward with putting a jersey barrier in front of the dinghy ramp to avoid washing out the rock. The committee asked Bristol to look into the availability of a new jersey barrier for the dinghy ramp. Held put together a design for how we might construct an out of the water storage area for dinghies. Dinghies are currently stored bow up on the sand bags. Held designed a railing for the dinghies to be stored on the gravel area. Held explained his design for two dinghy racks with an isle in the middle. The dinghies would be sitting on 6”x6” posts. The idea was not to bury the posts but to put them on some legs just below the surface of the rock, so that they could easily be dissembled and stored elsewhere during the off season. Held said the committee needs to decide if they like what is being proposed. If the committee does like the design, we will need to decide where we will be sourcing the material from. Held thought the committee could get started on the dinghy rack this fall. T. Nelson thanked Held for putting the design together. T. Nelson asked for clarification on the number of racks. Held said there would be two racks with an aisle down the center so that people could pull their boats to the most eastern spot. B. Nelson said we could start with the proposed dimensions and modify them if needed being that the rack is not a permanent structure. Held said the racks as proposed would provide space for the marina’s current storage needs but not any extra space for daily rentals. B. Nelson said this is kind of an unknown because the rack could have some spots for short term rental if we have the new dinghy dock in. T. Nelson asked if there was a problem with the previous dingy storage rack. B. Nelson said he didn’t hear any complaints about the old rack but the problem is the number of spaces available. B. Nelson explained that in the past there was discussion on putting a second story on the previous dinghy rack but the new design as proposed would be easier to use. Held said Fish Creek Municipal Dock has a metal structure that has a second story and is used for dinghy storage. Held said this rack is there all year long and it may be worth the committee members taking a look at before we decide what to move forward. B. Nelson said he looked at the rack at Egg Harbor Marina and they have a rack where dinghies are stored vertically. B. Nelson said he is not sure if that would work for our facility because we have a larger need, but this could be something we could look at and see if we could modify. T. Nelson suggested moving

forward with a simpler structure. T. Nelson said he liked the previous dinghy ramp on the ground. B. Nelson asked if anyone knows someone who is storing a dinghy, so we could get some feedback from a user. Held pointed out that people do like to store things under their dinghy while it is in the rack. The committee discussed different options for the construction of the dinghy ramp. Bristol suggested using a pier footing for a deck and asked if this would be big enough to lay the boats on. The committee continued discussion on what will build and handle easily. Held shared a drawing of an updated railroad track style design that would be constructed with 6”x6” boards. Held said he likes the idea of a simpler design. B. Nelson said he likes Held’s updated design. Bristol said he thinks the committee should move forward with this design if they would like to get something constructed this fall. A material list should be put together and if the maintenance crew is going to Green Bay within the next month or so, they could get the materials there. Otherwise, we can get the materials locally. Bristol suggested this because with budget and everything else coming up we need to move forward on this item. Held said he wouldn’t mind being part of the crew that builds the rack. B. Nelson said he would help as well. The committee was comfortable moving forward with the construction of the updated dinghy rack as proposed by Held. Held will update the drawing and push it out to the committee members. Once the materials are obtained the rack will be built.

7. Discussion and consideration regarding overflow parking and events: Bristol said this item was requested by a few committee members and also came up during the Community Protection Committee meeting yesterday. During the recent fishing tournament, most of the parking on the highway was taken up by trucks and boat trailers. Typically, there wouldn’t be a fishing tournament happening in July or August. A property owner did write Bristol an email and was quite concerned about the parking. There really is no sustainable area for overflow parking that is within walking distance of the marina. If we had overflow parking further away, we would need to dedicate a space for staging boats as people would launch and then need to go and park. Bristol said with an event of this size we will probably not receive a lot of participation regarding parking. Bristol said he is not sure what the answer is, but this is an issue that has come up in the past couple of weeks. Held shared that the marina his son uses down in Milwaukee closes their launch ramp when the parking ramp is full and no parking is available. If we did something like this, we would need someone to monitor the parking. Held suggested that another option is contacting the organizer of the tournament to let them know that if our launch ramp is going to be used, they need to provide a shuttle service to the marina from our overflow parking areas. The tournament parking causes a real problem for our merchants. T. Nelson asked if there is anything, we really can do about this. T. Nelson suggested reaching out to the tournament organizers and letting them know that we would like some cooperation from the participants parking in town. There are some other issues from parking outside of fishing tournaments. Bristol said we would have to look at our ability to ticket and tow people in order to deal with these issues. T. Nelson asked about calling the Door County Sherriff’s department. Bristol said he believes we would need to have specific language in our ordinance and appropriate signage for the Door County Sherriff’s department to issue tickets. Held said he knows that Gary Nault, from Sturgeon Bay is involved with the fishing tournaments. Held asked if it would be worthwhile to invite him to one of the meetings or have him have a phone call with a committee member to see what other communities are doing regarding this issue. T. Nelson said this recent tournament was probably a one off because of COVID. Bristol said there is more exposure to bass fishing in Green Bay and he is not sure if this issue is going to go away. T. Nelson suggested maybe we consider chaining and closing the ramp for certain hours when we know there is a tournament going on. Held said he would be open to this down the road but would suggest having a conversation with the organizers first. Bristol will try to get in touch with Gary Nault to have him come to a meeting to discuss this issue. The committee would like to invite Nault to a meeting after the budget is complete.

8. Discussion and consideration regarding marina signage: B. Nelson said the committee needs to determine how many signs are needed, how they are going to be mounted, and if we are going to use the same signs for the mooring shuttles. B. Nelson suggested tabling this discussion until after the

budget meeting. Held reported that maintenance lowered the entrance sign on the south end of the parking lot and suggested they also lower the exit sign on the north end of the lot.

9. Discussion and consideration regarding future work and operations prior to 2021 season: Held said we need to repair some boards on the finger piers. Held would like to see the rub rails that are in the office get installed. There are four cedar posts that are missing at Anderson Dock. The stone monument has bricks loose at the base. The committee should also consider adding more beach stone by the dinghy ramp. Held said the window on the restroom building still needs to be replaced, and he would suggest the light stanchions be washed down and cleaned up. B. Nelson suggested that the committee also have a serious discussion on operations and how we are going to staff and make the marina a better run facility by still improving the revenue. B. Nelson said he thinks many people that are launching are not paying the $7 fee. Bristol said we need to start by determining if we are going to staff the facility. The committee has discussed visibility of the seasonal staff and potentially getting a work station outside. T. Nelson said although we do not know what next year is going to bring, we should plan on having staff at the facility and begin looking into having an outdoor work station. We may have to look into zoning limitations and permits regarding adding an outdoor structure. Bristol said this would depend on the construction of the outdoor work station. T. Nelson said something that has been discussed in the past is a credit card processing system. This may be something we want to discuss. Bristol said he did look into this but it was cost prohibitive. Bristol said he reached out to other municipalities in the County twice to see if some cost sharing would be an option, but there wasn’t interest. Held asked if the budget process can be discussed without talking about rates. Bristol said this should be part of the budget discussion every year because the revenue is dependent on the rates. The next meeting will be solely a budget discussion. If the budget is not completed at the regular meeting next month, there would need to be a special meeting.

10. Discussion and consideration regarding mooring area mapping and record keeping: B. Nelson said this still remains a project and he has nothing new to report at this time.

11. Discussion and consideration regarding 10 year plan and 2021 budget: Bristol provided documents in the agenda packet for the committee to review prior to the budget discussion next month. Bristol explained that the 10-20-year plan document is not necessarily a funding plan. This was a document that the board requested each committee put together to establish line items but not to determine costs or when the projects would start. Costs for these line items would not be discussed until we get to the point of having a detailed plan for each item. Bristol explained that all capital schedule type expenditures (with codes ending in 800) are line items that are intended to be saved for and not necessarily used during the fiscal year. Held said in the past there seemed for be a reserve fund for the marina with around $300,000. Bristol said that this still exists and is funded strictly from remaining revenue from marina operations. Every penny that is not spent in operations is put toward the capital reserve. This year if everything went 100% to the budget plan, we would be putting $56,780.81 in capital savings. Held asked if there is more in the reserve than the $56,780.81. Bristol said there is more and this fund has accounting that is separate from the budget. As long as the reserve fund has a balance that is healthy, it doesn’t really impact budgeting. Held asked if Bristol will have year to date numbers on the launch revenue for the budget discussion. Bristol said he will have up to date numbers for launch and transient revenue for the budget meeting. Bristol said if anyone has questions regarding line items for the budget between now and the next meeting, they should reach out to him. Bristol will pull together the most up to date numbers he can and will get them sent out early so the committee has time to review them.

12. Visitors’ comments: None.

13. New business for next meeting: Marinas and Moorings budget and fee schedule.

14. Next meeting Date: October 7th, 2020

15. Adjournment:

Motion per Wilson to adjourn at 9:29 a.m., second by B. Nelson, all ayes, motion carried.

Recorded by, Megan Vandermause – Deputy Clerk