VILLAGE OF EPHRAIM FOUNDED 1853 VILLAGE OF EPHRAIM BOARD MEETING AGENDA (CLOSED SESSION) TUESDAY, SEPTEMBER 8, 2020, 6:30 PM 9996 Water Street NOTE: THIS MEETING OF WILL BE SIMULTANEOUSLY HELD VIA TELECONFERENCING. STAFF, COMMITTEE MEMBERS AND THE PUBLIC ARE WELCOME TO PARTICIPATE IN THIS MANNER. SEATING AT THE VILLAGE HALL WILL OCCUR IN COMPLIANCE WITH SOCIAL DISTANCING RECOMMENDATIONS. AS SUCH BUILDING OCCUPANCY WILL BE LIMITED TO 10 VISITORS. TELECONFERENCING WILL BE AVAILABLE BY COMPUTER, PHONE, TABLET, OR DIAL IN. CONNECTION INFORMATION BELOW: *Face Masks Are Required For Those Attending In Person 1. Call to Order 2. Quorum 3. The Village Board may entertain motion and convene into closed session per §19.85(1)(e) Wis. Stats. Deliberating or negotiating the purchasing of public properties, the investing of public funds, or conducting other specific public business, whenever competitive or bargaining reasons require a closed session. For the purpose of discussing conceptual purchase of properties adjacent to village property. 4. Please take notice pursuant to §19.85(2) Wis. Stats, the Village Board may entertain motion and reconvene in open session and may address the matters considered in closed session and all other matters on the agenda. 5. (The Village Board believes it will reconvene in open session at approximately 7:00 pm 6. Adjournment Please join my meeting from your computer, tablet or smartphone. https://global.gotomeeting.com/join/700978925 You can also dial in using your phone. United States: +1 (786) 535-3211 Access Code: 700-978-925 **Deviation from listed order may occur*** Please note, that upon reasonable notice, efforts will be made to accommodate the needs of disabled individuals through appropriate aids and services. For additional information please contact Andrea Collak, Clerk Village of Ephraim, PO Box 138, Ephraim, WI 54211 _________________________ Date: 9/4/2020 Andrea Collak, Clerk X Village Administrative Office X Visitors’ Center __________________________ X Post Office Megan Vandermause, Deputy Clerk X Website www.ephraim-wisconsin.com X Faxed to WDOR Radio VILLAGE OF EPHRAIM FOUNDED 1853 VILLAG E OF EPHRAIM BOARD MEETING AGENDA TUESDAY, SEPTEMBER 8, 2020, 7:00 PM 9996 Water Street NOTE: THIS MEETING OF WILL BE SIMULTANEOUSLY HELD VIA TELECONFERENCING. STAFF, COMMITTEE MEMBERS AND THE PUBLIC ARE WELCOME TO PARTICIPATE IN THIS MANNER. SEATING AT THE VILLAGE HALL WILL OCCUR IN COMPLIANCE WITH SOCIAL DISTANCING RECOMMENDATIONS. AS SUCH BUILDING OCCUPANCY WILL BE LIMITED TO 10 VISITORS. TELECONFERENCING WILL BE AVAILABLE BY COMPUTER, PHONE, TABLET, OR DIAL IN. CONNECTION INFORMATION BELOW: *Face Masks Are Required For Those Attending In Person 1. Call to Order 2. Quorum 3. Changes in Agenda 4. Visitor’s Comments 5. Approval of Previous Minutes 6. President’s Comments 7. Consent Agenda Items 8. Public Hearings a. Discussion and Consideration regarding Ordinance 03-2020, an ordinance amending the Ephraim Zoning Code as it relates to the Historic District. b. Discussion and Consideration regarding Ordinance 04-2020, an ordinance amending the Ephraim Zoning Code as it relates to the Protected Waterfront District. 9. Administration a. Discussion and Consideration regarding COVID-19 response, re-opening policy and emergency declaration. b. Discussion and Consideration regarding Resolution 03-2020, A resolution designating the Peninsula Pulse as the official newspaper for publishing legal notices for the Village of Ephraim. 10. Physical Facilities a. Discussion and Consideration regarding snow plowing contract with Peil Construction for 2020- 2023 b. Discussion and Consideration regarding purchase of Bi-Polar Ionization HVAC Systems for Administration Office and Village Hall. 11. Airport a. Discussion and Consideration regarding amendment to Parrish hanger lease 12. Committee Minutes for review: 13. Visitors’ Comments: 14. New Business for Next Meeting: 15. Adjournment Please join my meeting from your computer, tablet or smartphone. https://global.gotomeeting.com/join/984910613 You can also dial in using your phone. United States: +1 (872) 240-3212 Access Code: 984-910-613 **Deviation from listed order may occur*** Please note, that upon reasonable notice, efforts will be made to accommodate the needs of disabled individuals through appropriate aids and services. For additional information please contact Andrea Collak, Clerk Village of Ephraim, PO Box 138, Ephraim, WI 54211 _________________________ Date: 9/4/2020 Andrea Collak, Clerk X Village Administrative Office X Visitors’ Center __________________________ X Post Office Megan Vandermause, Deputy Clerk X Website www.ephraim-wisconsin.com X Faxed to WDOR Radio VILLAGE OF EPHRAIM FOUNDED 1853 VILLAGE OF EPHRAIM BOARD MEETING MINUTES TUESDAY, JULY 14, 2020, 7:00 PM 9996 Water Street Present: Mike McCutcheon, Cindy Nelson, Ken Nelson, Tim Nelson, Matt Meacham Staff: Brent Bristol – Village Administrator, Russ Salfi – Public Works Supervisor, Megan Vandermause – Deputy Clerk Guests: Jim Schwengel, Doug Schwartz 1. Call to Order: McCutcheon called the meeting to order at 7:00 p.m. 2. Quorum: A quorum is present for this meeting. 3. Changes in Agenda: President’s comments, item 6, will be discussed prior to visitor’s comments, item 5. 4. Review and Approve Board Minutes: June 17th, 2020 Motion per K. Nelson to approve the June 17th, 2020 Village Board meeting minutes, second by C. Nelson, all ayes, motion carried. 5. Visitor’s Comments: Doug Schwartz raised concerns regarding fireworks in the Village of Ephraim. 6. President’s Comments: McCutcheon commented on logistics of meeting in person and via teleconference. 7. Consent Agenda Items: a. Administrator Report b. Clerk Report c. Maintenance Report d. Year to Date Financials e. Community Protection - Fire Chief’s Report f. Wastewater Manager’s Report g. Bills to be Paid Motion per C. Nelson to approve the consent agenda, second by Meacham, all ayes, motion carried. 8. Administration a. Discussion and Consideration regarding Ephraim Yacht Club – clubhouse protection project: Presentation by Ephraim Yacht Club relating to shoreline protection work to be completed by Mike Karr. Motion per T. Nelson to approve Ephraim Yacht Club clubhouse protection project to be completed by Mike Karr, second by C. Nelson, all ayes, motion carried. Due to technical difficulties and loss of internet connectivity. The remaining agenda items were not discussed. The meeting was adjourned and a meeting to discuss the remaining agenda items was rescheduled for Thursday, July 16th, 2020 at 7:00 pm. b. Discussion and Consideration regarding COVID-19 response, re-opening policy and emergency declaration. c. Streetscape Project Update d. Discussion and Consideration regarding High Water Planning and Contracting with AECOM for shoreline protection planning e. Discussion regarding Premier Resort Area Tax f. Discussion and Consideration regarding Village riparian line issue g. Discussion and Consideration regarding airport operations agreement 9. Physical Facilities a. Discussion and Consideration regarding Junction County Q sign on WI 42. 10. Community Protection a. Discussion and Consideration regarding Ordinance 02-2020, an ordinance amending chapter 5 (Fire Protection) 11. Committee Minutes for review: 12. Visitors’ Comments: 13. New Business for Next Meeting: 14. Adjournment Motion per T. Nelson to adjourn at 7:30 p.m., second by K. Nelson, all ayes, motion carried. VILLAGE OF EPHRAIM FOUNDED 1853 VILLA GE OF EPHRAIM BOARD MEETING MINUTES THURSDAY, JULY 16, 2020, 7:00 PM 9996 Water Street Present: Mike McCutcheon, Cindy Nelson, Ken Nelson, Tim Nelson, Matt Meacham Staff: Brent Bristol – Village Administrator, Russ Salfi – Public Works Supervisor, Megan Vandermause – Deputy Clerk Guests: Grant Dossetto, Lane Methner, Jim Schwengel, Paul Wilson, Andrew Bartelt, Diane Taillon, Niles Weborg 1. Call to Order: McCutcheon called the meeting to order at 7:00 p.m. 2. Quorum: A quorum is present for this meeting. 3. Changes in Agenda: None. 4. Visitor’s Comments: None. 5. President’s Comments: McCutcheon recommended if we lose our ability to teleconference tonight, we continue the meeting rather than reschedule the meeting again. The Trustees agreed. 6. Administration a. Discussion and Consideration regarding COVID-19 response, re-opening policy and emergency declaration: The Village has been working on this policy for a number of months and the most recent update added last month was the reopening policy. The County is currently at 70 cases of COVID-19. This has been a pretty sharp rise for us as of late. Because there have been some positive cases a little closer to home, this encouraged Bristol to take a closer look at the policy. Bristol reviewed his suggested changes to the policy. At the last meeting, the Trustees decided there would be no private rentals of the Village Hall at least for the next month. The only event that is scheduled in August is the men’s club pancake breakfast. (The meeting was temporarily interrupted for approximately twenty minutes due to technical difficulties. Once technical difficulties were resolved, the meeting resumed.) Bristol continued to review the infectious disease reopening policy. There are two major changes that need to be made to the re- opening policy tonight. One is extending the date that we will not rent the Village Hall to the public for another month and the other is permitting the Village Administrator and the Village President in the event of a continued rise in cases to provide flex