Namibia - Parliamentary Strengthening Programme Report Summary Windhoek, Namibia | 12 - 16 April 2019

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Namibia - Parliamentary Strengthening Programme Report Summary Windhoek, Namibia | 12 - 16 April 2019 NAMIBIA - PARLIAMENTARY STRENGTHENING PROGRAMME REPORT SUMMARY WINDHOEK, NAMIBIA | 12 - 16 APRIL 2019 PROGRAMME OVERVIEW From 12-16 April 2019, CPA UK, in and accountable Parliament. CPA UK partnership with the Parliament of looks forward to continuing its close Namibia, organised a training workshop engagement with the Parliament of for parliamentary staff and members Namibia through similar capacity- of the National Assembly of Namibia in building activities and programmes in Windhoek, Namibia. the years to come. Based on priority areas identified by the Key Highlights IMPACT & OUTCOMES National Assembly, the programme was designed to benefit parliamentary staff • Participants expressed great Impact and members, covering thematic areas satisfaction with the programme, Members and staff of the National Assembly including management of committees stating that the skills and techniques are more confident and skilled to conduct and parliamentary business, fostering learnt would be useful in enabling their parliamentary duties in an effective, better relations with clerk, and them to fulfil their parliamentary accountable and inclusive manner. UK- improving communication with internal responsibilities efficiently and Namibia relations are also strengthened as a result of the visit. and external stakeholders. The training effectively. programme was led by a delegation • Participants displayed keen interest Outcomes which included three parliamentarians, in additional training programmes In reference to the Westminster model one clerk and two CPA UK staff. The to further strengthen their and through a programme of meetings, programme was attended by more than understanding of parliamentary plenary sessions and interactive 60 participants, including members, practice and procedure. discussions, the programme delivered the clerks and officials. • Areas highlighted for future following outcomes: engagement include: strengthening On the completion of the programme, report-writing skills; improving Outcome 1: Parliamentarians and participants agreed to work on committee oversight; and parliamentary staff have strengthened implementing the knowledge and enabling the Parliament of their capacities to better manage skills they learnt, improving their Namibia to transition towards an committee and parliamentary business. individual performance and paving e-Parliament. the way for a more inclusive, effective, Outcome 2: Delegates have widened their networks through opportunities for knowledge exchange, peer support, and sharing of good practice, while furthering relations between the UK and Namibian legislatures. UK DELEGATION Lord Purvis of Tweed, Member of the House of Lords (Delegation Leader) Kenneth Gibson MSP, Member of the Scottish Parliament Members of the Namibian, UK and Scottish Parliaments at the end of the training programme Maureen Watt MSP, Member of the SUPPORTED BY: Scottish Parliament Jennifer Burch, Senior Clerk, House of Commons Yashasvi Chandra, Africa Regional Manager, CPA UK Umamah Basit, Programme Officer, CPA UK Westminster Hall, Houses of Parliament, London SW1A 0AA CPA UK T: +44 (0)20 7219 5373 F: +44 (0)20 7233 1202 E: [email protected] www.uk-cpa.org Registered Charity No.1095118 | Registered Company No. 4606846 @CPA_UK Namibia - Parliamentary Strengthening Programme, April 2019|1 NAMIBIA - PARLIAMENTARY STRENGTHENING PROGRAMME FULL REPORT WINDHOEK, NAMIBIA | 12 -16 APRIL 2019 Programme Background CPA UK sent a delegation of UK parliamentarians to visit Windhoek, Namibia from 11-16 April 2019. The visit encompassed a three-day capacity building workshop for members and staff of the National Assembly, focused on management of committees and parliamentary business. The programme also included bilateral meetings with key Participants of the Clerks’ Programme on 12 April ministers, officials and civil This exercise allowed the trainer to tailor society actors, providing CLERKS’ PROGRAMME an opportunity for UK the programme to meet the objectives and parliamentarians to explore SETTING THE SCENE expectations of the participants. It was recognised Namibia-UK relations and that most legislatures around the world tend issues of mutual interest The one-day Clerks’ Programme took place to face similar challenges and constraints, including modern slavery, on 12 April at Hilton Hotel, Windhoek, and was in particular when it comes to report-writing human rights, trade, and led by Jennifer Burch, a senior clerk from the and implementation of recommendations. sustainable development. House of Commons. The training was specifically Participants were encouraged to maximise on designed with the aim of strengthening soft skills opportunities available in the Commonwealth, The programme forms part of participants, such as developing techniques to to increase their exposure and learning from of CPA UK’s Parliamentary better manage their workload as well as improve regional and international parliamentary Partnership Programme communication with members and parliamentary colleagues. (PPP) with the Parliament of colleagues. Namibia. Established in 2017, ROLE OF CLERKS the PPP lays out a three- To ensure their needs and requirements were year engagement strategy to met, participants were asked to identify key A recurrent point of discussion, also raised strengthen the technical skills challenges they face in their role. The following frequently in previous training programmes of members and staff of the organised by CPA UK, was the role and Namibian Parliament, based issues were highlighted: on priority areas identified by responsibilities of clerks. During the discussions, the Parliament. • Limited staff and financial resources it was consistently raised that many clerks lack • Weak report-writing and minute-taking a comprehensive understanding of their In the last two years, members skills role and remit, often undertaking tasks that of the National Assembly and • Unrealistic expectations from committee are not within their mandate. For example, the National Council have staff sometimes clerks are expected to undertake participated in a series of CPA • Lack of communication between research that is not related to committee work or UK programmes and activities, members and clerks parliamentary duties; another common practice both in Windhoek and • Lack of punctuality and absenteeism is that members expect clerks to reproduce Westminster, to discuss, learn • Lack of implementation of report documents right before a committee meeting, and share best parliamentary recommendations resulting in a lot of time and resources being practices, improving their • Low salaries and overworked staff wasted. Namibia - Parliamentary Strengthening Programme, April 2019|2 While trust plays a major part in a member- Another point of discussion was how to knowledge and skills to clerk relationship, professionalism is equally effectively manage a heavy workload. Clerks are undertake parliamentary important. All parliaments have a duty to care responsible for a multitude of tasks on a day-to- responsibilities efficiently and for their employees, ensuring that they do not day basis, ranging from scheduling meetings, effectively. work excessive hours or be asked to undertake to liaising with stakeholders, and writing unreasonable tasks. In the UK Parliament, the committee reports and recommendations. CPA UK last visited Windheok Behaviour Code sets out clear guidelines As in any other job, prioritisation and time in November 2017, to deliver a on how those on the parliamentary estate management is key, including the ability to three-day training programme should be treated and should treat others. In delegate tasks effectively and set realistic on legislative scrutiny, led by addition to this, Standards of Service provide deadlines. Sir Peter Bottomley MP. guidance to committee staff and how they should operate in the parliament, focussing on While managing their workload, clerks should Following this visit, it is hoped key areas such as availability and contact; tasks maintain courtesy towards members and their that CPA UK and the Namibian and duties; prioritisation; and staffing. colleagues. However, it is equally important to Parliament will strengthen know where to draw the line. Clerks should also their partnership and not feel restricted in their work; although they continue working on similar “Clerks are an important institution within parliamentary strengthening must remain impartial, they should take extra Parliament. They should act as a collective programmes in the future. body.” initiative where possible, to provide procedural and any other advice to members. There should Jennifer Burch, Second Clerk, House be a collective understanding and consensus of Commons on parliamentary responsibilities, with official backing from senior parliamentary Further, some committees in Westminster have officials. introduced a Traffic Light Document (please refer to Annex I for a similar guide) to clearly COMMITTEE WORK: PREPARING FOR outline what kind of support the committee EVIDENCE SESSIONS team can provide to the chair and members of the relevant committee. This is a useful guide Clerks play an influential role when it comes to to enable clerks to better understand their the planning and organisation of committee role and the parameters of their work. Tasks inquiries. They undertake a range of tasks at and duties which fall beyond their remit are various stages of the inquiry process, including highlighted under the red column and as such, proposing
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