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Brighton Dome & Brighton Festival Capital Redevelopment Project

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Brighton Dome & Brighton Festival Capital Redevelopment Project Brighton Dome & Brighton Festival Capital Redevelopment Project RIBA Stage D Invitation to Tender June 2013 CONTENTS 1. Project Context ……………………………………………………………….. Pg 4 2. Invitation To Invitation …………………………………………………….... Pg 5 3. Scope of the Work ……………………………………………………………. Pg 6 4. Project Description ……………………………………………………………. Pg 7 5. Project Pricing ………………………………………………………………… Pg 8 6. Outputs…………………………………………………………………………. Pg 9 7. Quality Expectations………………………………………………………….. Pg10 8. Timetable………………………………………………………………………. Pg11 9. Submission of Bids……………………………………………………………. Pg11 10. Costings………………………………………………………………………. Pg12 11. Tender Point of Contact…………………………………………………….. Pg13 12. Tender Return & Deadline………………………………………………….. Pg13 13. Supporting Information & Background Documents……………………… Pg14 14. Tenderer’s Questions……………………………………………………….. Pg15 15. Site Visits…………………………………………………………………… Pg15 16. Interviews …………………………………………………………………….. Pg15 17. Evaluation of Bids…………………………………………………………….Pg15 18. Acceptance of Tenders………………………………………………………Pg16 19. Tender Management ……………………………………………………… Pg16 20. Confidentiality…………………………………………………………………Pg17 21. Conflicts of Interest ………………………………………………………… Pg17 22. Prices & Value Added Tax ………………………………………………… Pg17 23. Expenses and Losses in Quotation…………………………………………Pg18 24. Payment Terms ……………………………………………………………….Pg18 2 Appendices Appendix 1 - Background Information on BD&BF……………………………Pg19 Appendix 2 - Overarching Design Objectives………………………………...Pg23 Appendix 3 - Outline Statement of Need……………………………………...Pg25 Appendix 4 – Shared opportunities and challenges to be addressed………Pg28 by the Royal Pavilion Estate Masterplan Appendix 5 – Draft Terms & Conditions…………………………………. …… Pg30 Table of Figures Figure 1 - Plan of Brighton Dome Site Figure 2 - Map of Cultural Quarter Figure 3 - Historical Image of Dome & Corn Exchange Figure 4 - Historical Image of Corn Exchange Interior 3 1. Project Context Brighton Dome & Brighton Festival (BD&BF) is embarking on a major remodelling project to revitalise Brighton Dome’s heritage venues and secure the long term future of its artistic vision. We want to appoint exceptional architects to work with our project team to progress the best design solution to reconfigure a variety of Grade I and II listed spaces in ways that help us achieve our vision and ensure the long term sustainability of the organisation. BD&BF is working to establish itself as an artistic hub for the city and the region, exploiting its unique position in possessing three performance spaces, which sit at the heart of the City’s Cultural Quarter and are available for use throughout the year, as well as programming a renowned annual International Festival. Our vision is to be one of Europe's leading arts festivals and a year-round destination for artists and audiences. BD&BF’s goals through to 2020 can be summarised in the following four key statements: • To produce great art in England’s ‘city on the edge’ • To be the city’s cultural heart • To be a bridge to the arts for all • To be a sustainable organisation To achieve these goals we need a strong design team who can translate our aspirations into a world class destination with exciting front-of-house facilities that engage and inspire visitors, and back-of-house facilities that are operationally effective and fit-for-purpose. In September 2012, we completed a feasibility study to RIBA Stage C, which was submitted to Arts Council England (ACE) as part of a funding bid to the Large Capital Grants programme. Following the announcement by ACE in January 2013 that our bid has been successful we have been awarded £5.8 million on the basis of a successful Stage 2 application in April 2014, we are now considering the benefits of carrying out works to complete RIBA Stage D as a discreet piece of work. This approach would align with ACE funding structures, with our capital project timeline and would allow us to align with the separate work we are carrying out in partnership with the Royal Pavilion & Museums to prepare a Masterplan for the Royal Pavilion Estate (see1.1 below) The successful architects will need to build on the Stage C work already completed to further explore ideas which help the Brighton Dome to connect with the Royal Pavilion and its heritage garden. In order to proceed to complete RIBA Stage D as a stand alone piece of work, BD&BF will need to be confident that this approach offers value for money within the overall project budget and is able to deliver against the project needs. 4 1.1 Royal Pavilion Estate Masterplan BD&BF is working in partnership with the team from the local authority owned and operated; Royal Pavilion & Museum (RP&M) to undertake a feasibility study into a Masterplan for the Royal Pavilion Estate (RPE). Their organisation, like ours, faces a number of challenges, namely around the front of house and orientation facilities required for their c 600, 000 visitors a year. The Masterplan will enable RP&M and BD&BF to fulfil a shared vision to develop a world class cultural, heritage and arts provision and experience for residents and tourists which will re-establish the RPE as the foremost cultural landmark in the city of Brighton & Hove and the South East. It will identify strategic, environmentally and financially sustainable improvements to the buildings on the Estate, the Garden and the associated visitor experience and address shared organisational challenges and opportunities. The aforementioned Masterplan feasibility study is currently being developed by consultants Feilden Clegg Bradley Studios and is due to be completed by July 2013. The BD&BF capital project is a flagship phase in this larger and longer term Masterplan project. 2. Invitation To Tender This work is part of an ACE funded capital project to carry out works to Brighton Dome. It will include works covered by RIBA Stage D, specifically development of the concept design to include structural and building services systems, updated outline specifications and cost plan through to completion of the project brief and preparation and submission of a planning application through to a planning decision. Work is expected to contribute design documentation to support a Stage Two Capital Bid to ACE, which will be submitted in April 2014. The design documentation will also be used sometime later in 2014 to inform the preparation of a Stage 2 Heritage Lottery Fund bid jointly with the Royal Pavilion & Museums – pending a successful pass at Stage 1 submission in November 2013. It will be important for the design team to work flexibly over the lifetime of the project and respond to external deadlines, as these may change. Currently, it will be necessary to ensure that design documentation and costings required for the Stage Two ACE bid are completed by February 2014 and at latest a full planning application is submitted by June 2014. Tenders are therefore invited by BD&BF from architect-led design teams for design input to RIBA Stage D for a new phase of capital development which aims to create a world class arts and cultural centre at the heart of Brighton’s Cultural Quarter. 5 2.1 Relationship with Project Team The project is lead by a dedicated Project Team which includes support from creative sector consultancy Perfect Moment 1 on further development of the Business Case. The architect lead design team will be contracted directly by BD&BF and will report directly to the BD&BF’s lead on Design & Construction, Maxine Hort. The tender submission should make clear how the involvement of the design team will be managed to ensure proper liaison with the Project Team and that the work on the design is fully co-ordinated with the preparation of the required business plan for the ACE Stage Two application. 3. Scope of the Work The scope of the work covered by this tender invitation includes the following: • Interrogate the preferred design option already completed to RIBA Stage C by Ash Sakula Architects to ensure it achieves the ambition of the re-development project, including design concepts and costings. • Development of RIBA Stage D proposals to address the project design objectives and take forward the outline statement of need set out in the Appendices. The level of detail required should be sufficient to convince funding organisations of the deliverability of the design and be appropriate for a planning application. • Engage fully with the local planning authority, including its conservation department, during pre-application discussions to explore the acceptability of any proposals. • Complete RIBA Work Stage D or equivalent as per new RIBA Plan of Work 2013, to include adherence to the RIBA Green Overlay to RIBA Work Stages with regard to sustainability issues. • Delivery of concept designs to include structural and building services systems, updated outline specifications, identification of all specialist consultant services required, cost plan and explanatory report. • Completion of Project Brief and preparation of documentation required for ACE and HLF funding bids as outlined in the guidance provided. • A final cost plan and whole life costing for scheme design that delivers the project within the agreed and currently anticipated budget of £16.95 million. 1 www.perfect-moment.co.uk 6 • Lead on planning process for client including submitting planning application listed building consent and any related Conservation Area requirements and providing all liaison with the Local Planning Authority through to a planning decision. Consultants should ensure that they properly
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