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Public Utilities Board (PUB) To PUB (MPI) August 8, 2018 2019 GRA Information Requests – Round 1 PUB (MPI) 1-1 PUB (MPI) 1-1 Part and I OV Page No.: 38 Chapter: PUB Approved 1. Requested Vehicle Rate and Any Changes to Other Fees Issue No: and Discounts 7. Update on DCAT 9. Cost of Operations and Cost Containment Measures 19. Current IT Strategic Plan and IT Expenses and Projects 21. Asset Liability Management Study Topic: Financial Overview Sub Topic: Preamble to IR (If Any): Question: Please file the Corporation's Board of Directors, Audit Committee and Investment Committee Working Group meeting minutes that relate to: a) Asset Liability Management/ Investment Strategy; b) IT Optimization/BTO Projects; c) Impairment Provision; d) RSR or Total Equity Targets/DCAT; e) Capital Maintenance and/or Build and Release provisions; f) Enterprise Risk Management; g) Cost Containment; and h) Approval of the 2019 GRA. Rationale for Question: To understand Corporate decisions that impact Basic. Manitoba Public Insurance Page 1 of 2 August 8, 2018 2019 GRA Information Requests – Round 1 PUB (MPI) 1-1 RESPONSE: Please see Appendix 1. Matters not related to the information request have been redacted from the various minutes. RATIONALE FOR REFUSAL TO FULLY ANSWER THE QUESTION: Minutes of the Investment Committee Working Group are not herein provided. The investments are administered by the Minister of Finance pursuant to The Financial Administration Act. The minutes are not provided because they reflect advice, opinions and policy options for the Minister of Finance. Manitoba Public Insurance Page 2 of 2 August 8, 2018 2019 GRA Information Requests - Round 1 PUB (MPI) 1-1 Appendix 1 Board of Directors - Committee Meeting AUDIT, FINANCE & RISK COMMITTEE MINUTES Date: October 5, 2017 Page: 3 of 5 Enterprise Risk Agenda Item C.2 “Enterprise Risk Management Framework” Management was deferred to the next meeting of the Audit, Finance & Risk Framework Committee to allow the new Chief Financial Officer and Chief Executive Officer to consider future reporting relationships of the Finance and Internal Audit Departments. Page 1 August 8, 2018 2019 GRA Information Requests - Round 1 PUB (MPI) 1-1 Appendix 1 Board of Directors - Committee Meeting INVESTMENT COMMITTEE MINUTES Date: November 16, 2017 Page: 2 of 3 Corporate Bond Mr. Yien presented Agenda Item C.1 “Corporate Bond Implementation Implementation Plan” which was discussed by the Members. Plan The Committee supports the intention to purchase additional Corporate Bonds to increase the weight of the allocation from the current 2% to 4%. The purchase is accordance with the Investment Policy Statement approved in principle subject to due diligence of the Corporate Bond Implementation review. As part of the due diligence review it is the Committee’s understanding that the purpose of the various investment funds will be clearly defined through the Asset Liability Management study that is currently underway. Mr. DiNoto and Mr. Makarchuck of Mercer (Canada) Limited joined the meeting via teleconference. Asset Liability Mr. Yien presented Agenda Item C.2 “Asset Liability Management Management Study” which was discussed by the Members. Study The Committee will meet in early December, 2017, to discuss the final report. Mr. DiNoto and Mr. Makarchuck withdrew from the meeting. Page 2 August 8, 2018 2019 GRA Information Requests - Round 1 PUB (MPI) 1-1 Appendix 1 Board of Directors - Committee Meeting INVESTMENT COMMITTEE MINUTES Date: December 8, 2017 Page: 2 of 4 Mercer Asset Mr. Giesbrecht presented Agenda Item B.1 “Mercer Asset Liability Liability Management Presentation” which was discussed by Management the Members. Presentation Messrs. DiNoto and Makarchuk withdrew from the meeting. Page 3 August 8, 2018 2019 GRA Information Requests - Round 1 PUB (MPI) 1-1 Appendix 1 Board of Directors - Committee Meeting INVESTMENT COMMITTEE MINUTES Date: December 8, 2017 Page: 3 of 4 Asset Liability Mr. Giesbrecht presented Agenda Item C.1 “Asset Liability Management Study Management Study Recommendations”. Recommendations Moved by Ms. Wowryk and seconded by Mr. Grestoni that the Members approve the following: 1) Segregating assets by their underlying purpose: a. Basic liabilities b. RSR c. Extension/SRE d. Pension 2) Approve acceptance of Mercer’s ALM report as advice to management for developing appropriate asset mixes and policies to be submitted April 30, 2018 with the intention of fully implementing the plan within the next 24 months from today’s date 3) Inclusion of BBB rated corporate bonds into corporate bond allocation 4) The authority for management to direct the Department of Finance to purchase up to an additional 6% corporate bonds by February 28, 2018 Asset Liability Members received Agenda Item D.1 “Asset Liability Management Management Phase 2 Update” as information. Phase 2 Update Mercer Asset Members received Agenda Item D.2 “Mercer Asset Liability Liability Management Study Phase 2 Report” as information. Management Study Phase 2 Report Page 4 August 8, 2018 2019 GRA Information Requests - Round 1 PUB (MPI) 1-1 Appendix 1 Board of Directors - Committee Meeting AUDIT, FINANCE & RISK COMMITTEE MINUTES Date: January 18, 2018 Page: 3 of 8 Annual Review of Mr. Giesbrecht presented Agenda Item C.1 “Annual Review of Accounting Accounting Policies”. Policies Moved by Mr. Grestoni and seconded by Mr. Bubis that the Members recommend that the Board approve the following policies: • Policy for Allocation of Expenses • Policy for Allocation of Balance Sheet Items – Assets, Liabilities, Retaining Earnings and Accumulated Other Comprehensive Income (Loss) • Policy for Allocation of Investment Income and Other Comprehensive Income (Loss) • Policy for Allocation of Service Fees and Other Revenue • Policy for Write-Off of Uncollectible Accounts and Allowance for Doubtful Accounts • Policy for Writing Down Investments • Policy for Allocation of Reinsurance Ceded Premiums Written • Policy for Valuation of Private Equity, Venture Capital and Infrastructure Investments; and • Policy for Capitalization of Organizational and Development Costs CARRIED Page 5 August 8, 2018 2019 GRA Information Requests - Round 1 PUB (MPI) 1-1 Appendix 1 Board of Directors - Committee Meeting AUDIT, FINANCE & RISK COMMITTEE MINUTES Date: January 18, 2018 Page: 4 of 8 Annual Review of Mr. Giesbrecht presented Agenda Item C.3 “Annual Review of Non Accounting Non Accounting Policies”. Policies Moved by Mr. Grestoni and seconded by Mr. Bubis that the Members recommend that the Board approve the following non accounting policies: • Risk Governance and Management Policy • Environmental and Sustainable Development Policy • Board of Directors’ and CEO’s Expenses Policy • Whistleblower Policy • Provision of Non-Audit Services by External Auditors CARRIED Page 6 August 8, 2018 2019 GRA Information Requests - Round 1 PUB (MPI) 1-1 Appendix 1 Board of Directors - Committee Meeting AUDIT, FINANCE & RISK COMMITTEE MINUTES Date: January 18, 2018 Page: 6 of 8 Enterprise Risk Agenda Item E.3 “Enterprise Risk Management Framework” Management was deferred to the next meeting of the Audit, Finance & Risk Framework Committee. Risk Management Agenda Item E.4 “Risk Management Evaluation Report - Evaluation Report Review” was deferred to the next meeting of the Audit, Finance - Review & Risk Committee. Page 7 August 8, 2018 2019 GRA Information Requests - Round 1 PUB (MPI) 1-1 Appendix 1 Board of Directors - Committee Meeting INVESTMENT COMMITTEE MINUTES Date: January 31, 2018 Page: 2 of 3 Mercer ALM Study Mr. Bunston presented Agenda Item C.1 “Mercer ALM Study Phase 3 Report Phase 3 Report”. Following discussion, Members received the report as information. Page 8 August 8, 2018 2019 GRA Information Requests - Round 1 PUB (MPI) 1-1 Appendix 1 Board of Directors - Committee Meeting INVESTMENT COMMITTEE MINUTES Date: April 30, 2018 Page: 2 of 4 Asset Liability Mr. Giesbrecht presented Agenda Item B.1 “Asset Liability Management Study Management Study Recommendations and Implementation Recommendations Plan”. and Implementation Moved by Ms. Wowryk and seconded by Mr. Grestoni that the Plan Members recommend to the Board that it approve for the Minister of Finance’s consideration the following: 1. Approval to invest in the listed new asset classes of private debt, global equity and global low volatility equities; 2. The creation of five segregated portfolios for Basic Claims Liabilities, Extension, SRE, Employee Future Benefits and RSR; 3. Adoption of asset allocations for each portfolio as shown in Figure 3 Recommended Target Asset Allocations (ALM Implementation Plan, April 30, 2018, found on page 10 of agenda item B.1 Attachment A); 4. Adoption of the Implementation Plan (as described in the ALM Implementation Plan, April 30, 2018, found on pages 12 to 22 of agenda item B.1 Attachment A); Page 9 August 8, 2018 2019 GRA Information Requests - Round 1 PUB (MPI) 1-1 Appendix 1 Board of Directors - Committee Meeting INVESTMENT COMMITTEE MINUTES Date: April 30, 2018 Page: 3 of 4 5. Realization of gains in Canadian and U.S. equity portfolios in 2018/19; 6. Hire a consultant to assist with search for external managers; 7. Hire a transition manager to manage the transitions between public market asset classes as necessary (purchases and sales). CARRIED [Corporate Secretary Note: Title in slide 17 of the presentation was amended from “non-marketable bonds and private debt” to “non-marketable bonds”. Title and weights in the proposed asset class column in slide 28 of the presentation was also amended. The corrected presentation has been uploaded on the Portal as a separate PDF document.] Mr. Steski joined the meeting. Mr. VanKoughnet and Ms. Shock withdrew from the meeting. Investment Policy Mr. Giesbrecht presented Agenda Item B.2 “Investment Policy Statement Statement”. Moved by Mr. Grestoni and seconded by Ms. Wowryk that the Members approve the recommended changes to the Investment Policy Statement. CARRIED Page 10 August 8, 2018 2019 GRA Information Requests - Round 1 PUB (MPI) 1-1 Appendix 1 Board of Directors - Committee Meeting AUDIT, FINANCE & RISK COMMITTEE MINUTES Date: May 17, 2018 Page: 4 of 10 Dynamic Capital Mr.
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