LIONS CLUBS INTERNATIONAL District 413 - Zambia THANNUAL GENERAL 49 MEETING
16th May, 2020 14:00hrs “WE SERVE WITH PASSION”
Zoom Meeting - ID: 799 8409 3095 DISTRICT GOVERNOR’S ATTENDED ACTIVITIES IN 10 MONTHS
DISTRICT 413 COMPLETED SERVICE ACTIVITIES AS AT 30 APRIL Di ersit Bridges All Di ides Crea g Har o Through Ser i e With I ter a o al Preside t, Dr. Ju g-Yul Choi
Hard ork. The i porta e of gi i g our all ith o siste , isio a d passio . Ne er allo i g so eo e i risis to go u ser ed. These are the alues passed o a lo i g other to her so — rd I ter a o al Preside t, Dr. Ju g-Yul Choi.
As a e er of the Busa Jae-il Lio s Clu i the Repu li of Korea for o er ears, I ter a o al Preside t Choi leads e a ple. His areer a d life ha e ee defi ed the ork ethi i s lled i hi as a hild, alo g ith a passio to ridge differe es, o e t people a d e ra e di ersit to reate har o for all.
As a ou g lieute a t i the ilitar , he orked as a tra slator, e po eri g a greater u dersta di g of other a o s for his fello soldiers a d his ou tr . As a usi ess o er, he orked a ross orders, esta lishi g trust i ter a o all . As a hus a d a d a father, he has ee lo i g, stro g a d de oted. A d o , as i ter a o al preside t, Dr. Ju g-Yul Choi is read to help Lio s o e together i greater u it tha e er efore.
He ill lead our Lio fa il ith the sa e isdo his other i s lled i her fa il : if ou ork harder tha ou’re e pe ted to, the e traordi ar results ill o e. Dr. Ju g - Yul Choi Lio s I ter a o al Preside t
Gudru Y gvado r Douglas X. Alexa da Bria E. Sheeha Dr. Pa Hill I ediate Past I ter a o al First Vice I ter a o al Seco d Vice I ter a o al Third Vice I ter a o al Preside t Preside t Preside t Preside t We Ser e all people i all pla es. Lio s are a shi i g
e a ple to the orld of the good that a e a o plished u i g i har o . We’re k o for our stre gth a d a ilit to help others—a d this is o l a o plished Through Di ersit . The Original Lion
Before there were over 1.4. million Lions around the world, there was one man with a vision. He was a salesman from Chicago, Illinois, USA, named Melvin Jones. Driven by a dynamic personality and a heart filled with kindness, he helped create a service movement over 100 years ago that’s still thriving today.
The Melvin Jones Story Melvin Jones was a dreamer, a doer and a pragmatist. He was an energetic, extroverted salesman who in private hours would reread Shakespeare. What better man to found the world’s largest association of service clubs?
The Lions International Board of Directors officially designated Jones as the founder of Lions Clubs in 1958—more than four decades after Lions Clubs held its first meeting. But, no matter what his official title, Jones’ impact on the Lions has been far-reaching. He provided the leadership, the organizational ability, the tenacity and the muscle necessary to establish the foundation for Lions Clubs International to become what it is today.
Jones was born on Jan. 13, 1879, at Fort Thomas, Arizona, a remote U.S. Army cavalry post where his father was a scout for the Army. At age 7, Jones’ family moved east and settled in Illinois. Gifted with a fine tenor voice, he considered making his career in music. Instead, he became an insurance salesman.
By 1913, Jones had formed his own insurance agency in Chicago. When he joined a networking luncheon club for businessmen in Chicago called the Business Circle, he quickly took the lead in recruiting new members and persuading backsliders to rejoin. But something about the club’s business-only focus didn’t square with Jones’ different, larger vision.
"What if these men who are successful because of their drive, intelligence and ambition, were to put their talents to work improving their communities?" Jones asked. He saw a new kind of club with the desire to help others.
As Business Club secretary, Jones, with help from his wife—the championship golfer Rose Amanda Freeman—wrote scores of letters to clubs nationwide inviting them to take up his idea for a service-centered organization. Businessman interested in membership convened in Chicago, Illinois, and on June 7, 1917, Lions Clubs International was born.
Later that year, at Lions’ inaugural convention in Dallas, Texas, Jones was elected secretary-treasurer, a title he would hold for many years. Eventually, the board bestowed upon Jones the title of secretary general for life.
Jones was a prolific writer who could be clear and forceful on some occasions, and sentimental the next. His hand can be seen in founding documents like the Lions Clubs Objects and Code of Ethics. His columns in LION Magazine, which are still quoted today, helped articulate the organization’s principles and values.
He also loved aphorisms. Never one to sugarcoat the truth, Jones had one favorite saying neatly framed in his office: “Truth and roses have thorns about them.”
Jones gave up the insurance business in 1926 to become Lions’ de facto CEO and global goodwill ambassador. He played both roles brilliantly—building and managing an expanding headquarters operation and travelling constantly for club visits and speaking engagements. The pace never stopped.
Annual General Meeting District 413 Zambia | 2020 Page. 5 TABLE OF ANNUAL GENERAL CONTENTS MEETING PROGRAM
Annual General Meeting Program 6 Friday, 15th May, 2020 08:00 – 12:00 - Elections (e-voting/i-voting) Past International Director 8 Saturday, 16th May, 2020 District Governor 9 14:00 - AGM Meeting Called to Order - District Governor First Vice District Governor 10 Attendance and Apologies Second Vice District Governor 11 Adoption of agenda Welcome remarks - District Governor Immediate Past District Governor 12 Election Results - Immediate Past District Governor Introduction/Presentation/Speech of 2nd VDGE District Governor's Office 23 Introduction/Presentation/Speech of 1st VDGE Introduction/Presentation/Speech of DGE District Governor’s Report 35 Minutes of the 48th Annual District Convention Matters Arising Immediate Past District Governor’s Report 38 Presentation of Governor's Report Immediate Past District Governor's Report Africa Forum Report 42 Africa Forum Report Finances Minutes from the 48th Annual District Convention 59 District 413 Audited Accounts 2018 – 2019 Lions Aid Zambia Audited Accounts 2018 - 2019 Treasures Report 64 Appointment of Auditors Financial Statement 67 Announcement of Cabinet Officers Motions for Adoption th Lions Audited Accounts 2018 - 2019 87 Venue for the 50 Annual District Convention Any Other Business Lions Aid Zambia 91 Closing Remarks - District Governor Adjournment Lions Aid Zambia Audited Accounts 2018 - 2019 111 Dress code: Smart Casual Past District 413 Governor’s 112
Health Tips 113
Rules of Procedures 115
User Guide 115
Published by: LIONS DISTRICT 413 - ZAMBIA
©Lions District 413 - Zambia, 2020 All Rights Reserved.
Page. 6 Annual General Meeting District 413 Zambia | 2020 WELCOME PAST INTERNATIONAL DIRECTOR
Chiti Hastings Eli from Lusaka, Zambia, was elected to serve a two-year term as a director of Lions Clubs International at the association's 100th International Convention held in Chicago, Illinois, USA, June 30 through July 4, 2017.
Director Chiti is a real estate developer.
A member of the Lusaka Kapila Lions Club since 1996, Director Chiti has received numerous awards, including four Extension Awards, an International Leadership Award, a Senior Master Key Award and four International President's Awards. He is also a Progressive Melvin Jones Fellow.
In addition to his Lions activities, Director Chiti has been active in professional and community organizations, including the Insurance Brokers Association of Zambia.
Lion Hastings E Chiti Past International Director
Page. 8 Annual General Meeting District 413 Zambia | 2020 DISTRICT GOVERNOR 2019-2020 DISTRICT 413
Sanjay Shimon Balid of Ndola, Zambia, was elected with a 100% vote to serve as District Governor of District 413 at the District's 48th Annual Convention, held in Livingstone on the 9th - 12th May, 2019.
Governor Sanjay is a Techno-Commercial Executive by profession and holds a Bachelor's degree in Mechanical Engineering, and Commerce. Also a Master's degree in Business Management.
A member of the Ndola Kansenshi Lions Club since 2008. Governor Sanjay has served with great distinction as club President, Zone 3 Chairperson, Region 2 Chairperson, DCC, Second Vice District Governor, and First Vice District Governor.
He is also a Melvin Jones Fellow.
Governor Sanjay received International President's Membership Lion Eng. Sanjay S Balid achievement and club Excellence award in 2013. Also received District 413 Governor Immediate Past International President's Year Round 2019-2020 Membership Growth Award in 2014 and District Governor's Zone 3 Chairperson's award for 2013-14. As Region 2 Chairperson he achieved 120 members as net gain.
Governor Sanjay has attended District and International Conventions, and Forums. He is a trained Leader and graduate of the Advanced Lions Leadership Institute.
His Vision is to promote quality membership growth to become Multiple District. He believes in Service with Passion, Integrity and Dedication. He hopes to promote and improve club organization and membership retention and develop leadership skills.
Governor Sanjay is a Regular Blood Donor.
Governor Sanjay and his wife Lion Maya, MJF have a Daughter Sereena and son Samuel, MJF.
Annual General Meeting District 413 Zambia | 2020 Page. 9 DISTRICT FIRST VICE GOVERNOR 2019-2020 DISTRICT 413
Moto Peter Mangani, MJF from Zambia was elected to serve as First Vice District Governor of District 413 at the 48th Annual District Convention held in Livingstone, Zambia on the 9th - 12th May, 2019.
Governor Peter is a charter member of Lions Club of Chilanga.
He has been an active member of the Club and served the Club in various capacities.
His currently a retired civil servant and he has served on various National, Regional and International forums and Committees.
He runs a private Livestock and Animal Health Consultancy Services. Among others he is a small scale farmer, and a Member of Farmers cooperative movement and Veterinary Association of Zambia.
Lion Moto Peter Mangani He is married to his supportive wife Lion Naomi Mangani. First Vice District 413 Governor 2019-2020 He participated in the formation and rebuilding of Lions Club of Monze, Choma, Namwala, Kalomo, Mosi Oa' Tunya, and Namalundu Gorge.
He is also a Melvin Jones Fellow.
Page. 10 Annual General Meeting District 413 Zambia | 2020 DISTRICT SECOND VICE GOVERNOR 2019-2020 DISTRICT 413
Emmanuel Kangwa from Zambia was elected to serve as Second Vice District Governor of District 413 at the 48th Annual District Convention held in Livingstone, Zambia on the 9th - 12th May, 2019.
Governor Emmanuel joined the Lions Club of Mukuba in Kitwe on 01st November, 1997, sponsored by Lion Beswell Mpempulwa. Then District Governor, Lion Richard Luhanga, inducted and welcomed him into Lionism. Since then, Governor Emmanuel has been an active member both at club and district level, with an unbroken service of twenty three (23) years.
He holds a Bachelor's Degree in information Technology, Certified Accounting Technician – UK and a member of the University Council subcommittee for Marketing and Public Relations of the UCZ University, and Company Director for Kenward Electronics Limited. Lion Emmanuel Kangwa Second Vice District 413 Governor Governor Emmanuel is happily married to Penelope, a Senior 2019-2020 Lecturer in the Ministry of Education, and together they have five (5) children (three sons and 2 daughters).
Annual General Meeting District 413 Zambia | 2020 Page. 11 DISTRICT IMMEDIATE PAST GOVERNOR 2019-2020 DISTRICT 413
Dr. George SM Banda from Zambia was elected to serve as District Governor of District 413 at the 47th Annual District Convention held in Livingstone, Zambia on the 10th - 13th May, 2018 and he was installed at the 101st International Convention held in Las Vegas, Nevada, USA on 29th June through 3rd July, 2018.
Immediate Past Governor Dr. George is a Veterinary Surgeon and holder of a Bachelor's Degree in Veterinary Medicine, Diploma in Management Studies and Masters in Business Administration (MBA). He runs a Private Veterinary Consulting Services and Member of the Veterinary Association of Zambia (VAZ).
A member of the Lusaka Munali Lions Club since 1994.
He has attended FDI in Cairo within March, 2020 and participated in over 80% of the local conventions, the All Africa Conferences Lion Dr. George SM Banda and International Conventions. As well as several District, Immediate Past District Governor Regional and International workshops, seminars and leadership 2019 - 2020 training institutes, and a graduate of the Advanced Lions Leadership Institute (ALLI).
He has received several awards at district and international.
Governor George his married to Lion Clara and they have two children.
As District Governor, he worked closely with the District Governors Team and Global Action Team (GAT) presiding and supervising the Global Membership Team, Global Leadership Team and Global Service Team in the District's quest to promote Membership growth and service through his theme of service with excellence, teamwork and tenacity.
Page. 12 Annual General Meeting District 413 Zambia | 2020 THE INTERNATIONAL ASSOCIATION OF LIONS CLUBS
DISTRICT 413 - ZAMBIA
DISTRICT GOVENOR’S OFFICE
Annual General Meeting District 413 Zambia | 2020 Page. 13 DISTRICT GOVERNOR’S OFFICE
District Governor Lion Engr. Sanjay S Balid, MJF [email protected] Ndola Kansenshi Lions Club
Immediate Past District Governor / District First Vice Governor Projects Lion Dr. Peter M Mangani, MJF Lion Dr. George SM Banda [email protected] [email protected] Chilanga Lions Club Lusaka Munali Lions Club
Second Vice Governor Honorary Council Chairperson Lion Emmanuel Kangwa Lion Margaret Sichone, PDG [email protected] [email protected] Kitwe Mukuba Lions Club Jacaranda Lions Club
Global Leadership Team Coordinator Global Membership Team Coordinator Lion Phostina Chanda, MJF Lion Daniel Zyambo, PDG [email protected] [email protected] Ndola Lions Club Kafue Lions Club
Page. 14 Annual General Meeting District 413 Zambia | 2020 DISTRICT GOVERNOR’S OFFICE
Cabinet Secretary Cabinet Treasurer Lion Elias Mwamba Lion Mofya Kapambwe, MJF [email protected] [email protected] Ndola Kasenshi Lions Club Ndola Lions Club
Deputy Cabinet Secretary (N) Deputy Cabinet Treasurer Lion Christine Kachimba Lion Peggy Banda [email protected] [email protected] Ndola Kasenshi Lions Club Kafubu Lions Club
Deputy Cabinet Secretary (S) LCIF Coordinator Lion Mandy M C Nakazwe Lion Jessica Choobe, PDG, MJF [email protected] [email protected] Roma Lions Club Lusaka Kapila Lions Club
District Administrator/Secretariat Archives M J C R E H Lion Tapiwa Chikumbu, MJF Lion Christine M Kasonde, PDG, MJF [email protected] [email protected] Lusaka Woodlands Lions Club Roma Lions Club
Annual General Meeting District 413 Zambia | 2020 Page. 15 DISTRICT GOVERNOR’S OFFICE
Global Service Team Specialty Clubs Lion Dr. Osbert N Sikazwe, MJF Lion Delia Kaweche [email protected] [email protected] Kabulonga Lions Club Jacaranda Lions Club
Long Range Planning Ndola School Construction Project Lion Abraham Nyirongo, PDG, MJF Lion Ashok T Desai, PDG, PMJF [email protected] [email protected] Lusaka Sunningdale Lions Club Ndola Lions Club
Region 1 Region 2 Lion Juliet Sakala Lion Sree Kumar KR [email protected] [email protected] Solwezi Kansanshi Lions Club Ndola Kansenshi Lions Club
Region 3 Region 4 Lion Patrick Muchaya Lion Dr. Victor Mudenda, MJF [email protected] [email protected] Chibombo Lions Club Kabulonga Lions Club
Page. 16 Annual General Meeting District 413 Zambia | 2020 DISTRICT GOVERNOR’S OFFICE
Region 5 Region 6 Lion Christopher Bwalya Lion Sheba Sinkonde [email protected] [email protected] Lusaka Munali Lions Club Lusaka Ibex Lions Club
Zone 1 Zone 2 Lion Esther Kakosa Phiri Lion Patrick Banda kakosaesther@gmail,com [email protected] Chingola-Nchanga Lions Club Mukuba Lions Club
Zone 3 Zone 4 Lion Charles Nakasamu Lion Joel Dingaani Moyo [email protected] [email protected] Itimpi Lions Club Mansa Lions Club
Zone 5 Zone 6 Lion Smith Patel, MJF Lion John Zulu Ndola Lions Club Kasama Lions Club
Annual General Meeting District 413 Zambia | 2020 Page. 17 DISTRICT GOVERNOR’S OFFICE
Zone 7 Zone 8 Lion Norman Gondwe Lion Christine C Banda [email protected] [email protected] Kabwe Lions Club Lusaka Woodlands Lions Club
Zone 9 Zone 10 Lion Zita Nyawah Zingani, MJF Lion Charles Mumba [email protected] [email protected] Lusaka Mulungushi Lions Club Mongu Lions Club
Zone 11 Zone 12 Lion Robinson Misitala Lion Green Makamo [email protected] [email protected] Lusaka Nkwazi Lions Club Chongwe Lions Club
Zone 13 Zone 14 Lion Dr. Smart Lungu, MJF Lion Joseph Chipalo [email protected] - [email protected] [email protected] Chipata Lions Club Lusaka Kapila Lions Club
Page. 18 Annual General Meeting District 413 Zambia | 2020 DISTRICT GOVERNOR’S OFFICE
Zone 15 Zone 16 Lion Wilmot Tembo Lion Abba Munasanga [email protected] [email protected] Chilanga Lions Club Choma Lions Club
Diabetes Awareness & Action LEO and Campus Clubs Lion Charles Sudalaimuthu Lion Brighton Tembo [email protected] [email protected] Ndola Kasenshi Lions Club Kabwe Lions Club
Lions Alert and Health Services Pediatric Cancer Lion Justina Simpungwe, MJF Lion Salome Mwanakatwe [email protected] [email protected] Jacaranda Lions Club Jacaranda Lions Club
Reading Action Programe Peace Poster Lion Pat Fube Lion Chimwemwe Beatrice Jalasi [email protected] [email protected] Mukuba Lions Club Lusaka Lions Club
Annual General Meeting District 413 Zambia | 2020 Page. 19 DISTRICT GOVERNOR’S OFFICE
Diabetes Partnership and Action Media Liason Lion Joseph Kamanga Lion Lorraine Makumba Chishimba [email protected] [email protected] Lusaka Woodlands Lions Club Kafubu Lions Club
Publications and Newsletter Lions Quest Lion David Lihonde Lion Grace Mwenya [email protected] [email protected] Lusaka Munali Lions Club Lusaka Lions Club
Sight Preservation Awareness and Women Symposium Action Lion Grace M Sakala Lion Nicholas Mutale [email protected] [email protected] Emmasdale Lions Club Roma Lions Club
Youth(Lions Opportunities for Youth) Hearing Preservation , Awareness Lion Chileshe Mubanga Makumbi Lion Chomba C. Munthali [email protected] [email protected] Kafubu Lions Club Thandizani Lions Club
Page. 20 Annual General Meeting District 413 Zambia | 2020 DISTRICT GOVERNOR’S OFFICE
Family and Women Development Hunger Lion Matildah Kantengwe Zimba Lion Tembi Chalabesa - Mtine, MJF [email protected] [email protected] Rhodespark Lions Club Roma Lions Club
Vision Legal Lion Dr. Davison J. Kwendakwema, MJF Lion Mudford M Mwandenga, MJF [email protected] [email protected] Ndola Kansenshi Lions Club Lusaka Mulungushi Lions Club
Youth Camp and Exchange Ndola School for the Visually Impaired Lion Memory Mwansa Lion Ramesh Kumar Sood [email protected] [email protected] Lusaka Ibex Lions Club Ndola Lions Club
Environmental Services (N) Environmental Services (S) Lion Joseph Nyirenda Lion Francis Mulenga [email protected] [email protected] Ndola Kasenshi Lions Club Chilanga Lions Club
Annual General Meeting District 413 Zambia | 2020 Page. 21 DISTRICT GOVERNOR’S OFFICE
District Convention International relations and UN Day Lion Phostina Chanda, MJF Lion Maureen Bwalya [email protected] [email protected] Ndola Lions Club Lusaka Kapila Lions Club
HIV/AIDS Protocol and Dignity Affairs Lion Dr. Joseph Mulenga Lion Janet Musukwa Kansenshi Lions Club [email protected] Woodlands Lions Club
Fundraising Dens Lion Joyce Mbuzi Lion Hellen Chikatulo [email protected] [email protected] Itimpi Lions Club Kabwe Lions Club
Information Technology Public Relations and Lions Information Lion Eugene Chisenga Lion Muhali Francis Makwele [email protected] [email protected] Lusaka Kapila Lions Club Lusaka Woodlands Lions Club
Page. 22 Annual General Meeting District 413 Zambia | 2020 THE INTERNATIONAL ASSOCIATION OF LIONS CLUBS
DISTRICT 413 - ZAMBIA
GOVERNOR’S REPORT
for the year ended
Annual General Meeting District 413 Zambia | 2020 Page. 23
INTRODUCTION I welcome you all to our 2019-2020 Annual General Meeting, where we review this Lionistic year’s business and also elect our new administrative officers for next year. We are unable to hold our 49th District Convention which was planned for 7th -10th May at Protea Hotel, Ndola. In order to complete our business this year, we need to move and cannot afford to be stagnant, for that purpose, we have to conduct our business through virtual or electronically and also to ensure the continued health and safety of Lions in District 413.
INTERNATIONAL PRESIDENT’S THEME International President Lion Dr. Jung -Yul Choi’s theme is “WE SERVE THROUGH DIVERSITY”. He said at the beginning of this Lionistic year, ‘’Lions are a shining example to the world of the good that can be accomplished by uniting in harmony. He encourages us to realise that only ourselves know what it will take to achieve the Objectives we have set. Before we realise, the year would have ended. Therefore, the work starts today and what we accomplish will last a life time’’.
THE DISTRICT GOVERNOR’S THEME I have chosen my theme for this year as “WE SERVE WITH PASSION”. The execution into reality of the belief of our founding father Melvin Jones of serving the less privileged in our communities requires one to be driven by a special deep rooted chemistry which would include a great passion for service.
1. 1st AFRCA FORUM The District hosted the 1st Africa Forum in Lusaka from 25th - 28 th September, 2019, well done team. We are all delighted for the job well done, special recognition to our PID Hastings Chiti, the Africa Forum Chairperson and also the Local Organizing Committee Chairperson PDG Abraham Nyirongo and team.
The Forum was attended by 512 (235 international, 277 local) delegates mostly from Districts on the African Continent. We also had delegates from outside the African continent such as Europe and the ISAME constitutional area. The Forum was attended by the International President Dr. Jung-Yul Choi and partner in service, IPIP and LCIF Chairperson Gudrun Yngvadottir, other Executive Officers and the African Leadership.
The Forum held several seminars and workshops which were preceded by the Women's Symposium. The Guest of Honour at the Symposium was the First Lady Lion Esther Lungu. The Symposium was attended by the International President. The keynote speaker was IPIP Gudrun Yngvadottir. Alongside the Forum, a Leo conference was held and attended by over 70 Leos from Zambia and other African countries. The District 413 Leos had the highest number in attendance.
Page. 24 Annual General Meeting District 413 Zambia | 2020
2. DISTRICT STATUS AS AT 30th April 2020
2.1 District Health Assessment: Current Beginning of the year
Active Clubs 54 60
Clubs in Status Quo 0 00
New clubs 00
Cancelled Clubs 06 (Mosi O Tunya-18, Kaoma-10, Milimo-16, Monze-16, Lwitikila -33, Mufulira-24)
Club with highest Members 62 (Ndola Kansenshi) 59
Membership 1,307 1,507
YTD additions 63
YTD dropped 263
Net Gain/loss - 200
Clubs with less than 20 members 18
We have 36 family unit members
2.2 Current Status of club membership Metrics - 30/04/2020
CLUB OPENING ADDED DROPPED BALANCE GAIN/LOSS
CHAMBA VALLEY 15 0 05 10 -05
CHEMBE 17 0 0 17 0
CHIBOMBO 15 07 01 21 06
CHILANGA 56 01 03 54 -02
CHILILABOMBWE 20 06 03 23 03
CHINGOLA NCHANGA 20 0 0 20 0
CHIPATA 34 0 0 34 0
CHOMA CENTRAL 24 0 03 21 -03
Annual General Meeting District 413 Zambia | 2020 Page. 25
CHONGWE 19 01 03 17 -02
EMMASDALE 15 1 1 15 0
ITIMPI 29 0 05 24 -05
JACARANDA 32 01 03 30 -02
KABULONGA 22 01 0 23 01
KABWE 44 03 02 45 01
KAFUE 23 01 04 20 -03
KALOMO 18 02 04 16 -02
KALULUSHI 15 0 0 15 0
KAMIRENDA 20 0 0 20 0
KAPIRI MPOSHI 21 01 0 22 01 HILLTOP
KASAMA 30 0 03 27 -03
KAWAMBWA 15 0 0 15 0
KITWE 15 0 0 15 0
KITWE BWAFWANO 16 0 01 15 -01
KITWE MUKUBA 20 0 0 20 0
KITWE NKANA 31 1 02 30 -01
LIVINGSTONE 28 0 07 21 -07 ZAMBEZI
LUSAKA 31 03 03 32 0
LUSAKA CHELSTONE 21 0 04 17 -04
LUSAKA FAIRWIEV 20 0 0 20 0
LUSAKA IBEX 46 0 02 44 -02
LUSAKA KAPILA 56 01 10 47 -9
LUSAKA KASUPE 30 0 05 25 -05
LUSAKA LONGACRES 27 01 0 28 01
LUSAKA LUANGWA 13 0 0 13 0
Page. 26 Annual General Meeting District 413 Zambia | 2020
LUSAKA MAKENI 18 01 02 17 -01
LUSAKA 31 05 05 31 0 MULUNGUSHI
LUSAKA MUNALI 39 0 10 29 -10
LUSAKA NKWAZI 20 02 0 22 02
LUSAKA 35 0 11 24 -11 SUNNINGDALE
LUSAKA WOODLANDS 31 10 12 29 -02
MANSA 13 0 03 10 -03
MAZABUKA 18 04 0 22 04 NAKAMBALA
MONGU 14 0 0 14 0
MUMBWA CENTRAL 15 0 0 15 0
NDOLA 45 02 0 47 02
NDOLA KAFUBU 27 0 06 21 -06
NDOLA KANSENSHI 59 04 03 60 01
NDOLA THANDIZANI 23 0 3 20 -3
NDOLA TWIKATANE 18 01 0 19 01
RHODES PARK 22 01 04 19 -3
ROMA 45 0 10 35 -10
SHIMABALA 21 0 0 21 0
SOLWEZI KANSANSHI 20 0 0 20 0
SOLWEZI MUTANDA 18 0 0 18 0
2.3 Current Financial Status of Clubs as 30th April 2020
The following listed Clubs have paid full dues of LCI and the District;
Jacaranda, Kitwe Mukuba , Kitwe Nkana , Itimpi, Lusaka Nkwazi, Lusaka Woodlands ,Lusaka Kapila , Chilanga ,Lusaka Ibex , Ndola and Ndola Kansenshi
Annual General Meeting District 413 Zambia | 2020 Page. 27
3.0 GLOBAL ACTION TEAM:
The District Global Action Team works towards achieving the established goals.
3.1 LEADERSHIP: - All the planned trainings were carried out. The GLTC and faculty organized and completed the following trainings;
Incoming Club officers training, Cabinet officers Training, Zone Chairpersons training, ALLI, Regions leadership workshops, Certified Guiding Lions workshop, Club Leo Advisors workshop, Regional Lions Leadership Institute, FDI ,Leos Training , Leos Training at Africa Forum. With all these trainings, GLT has trained 355 Lions.
The DG team emphasizedon targeting Lions who had not been trainedfor the trainingsas it was realized that the same Lions were being retrained leaving out the ones who needed these trainings, who did not want to attend,. though some new Lions attended the 2nd Region Training Workshop. We emphasize that more commit themselves to Leadership trainings because we believe that it provides the motivating force and knowledge for the organization and controlling of activities within the organization.
Leadership is not just a role that we play in the organization, it is an art of living that needs to be imbibed into. There are a lot of theories around what kind of leadership one should incorporate, to become a great leader, what things a leader should avoid and so on. Strong leadership and a firm commitment continuously improves the organization’s goals.
3.2 MEMBERSHIP: The District has not reached half of the targeted membership growth. Our LCI metrics show that we have added only 63 members since July 2019 and dropped 263 members which gives -200 gain. Only 11 clubs reported (+) gain in membership. These are the Eleven clubs who have recorded (+) positive gain in membership: Chibombo (06), Chililabombwe (03), Kabulonga (01), Kabwe (01), Lusaka Longacres (01), Lusaka Nkwazi (02) ,Kapiri-Mposi Hilltop ( 01), Mazabuka Nakambala (04), Ndola (02), Ndola Kansenshi (01), Twikatane (01). We the Lions need to utilize our skills for membership growth. We need to seriously look into membership growth. LCI metrics for membership indicates, we stand at 1,307 which is very close to the minimum threshold for a District. I urge Lions in District 413 that we need to build our image to attract people to join as Lion members. When a prospect commits to their first visit, your club must be ready to provide a striking first impression and demonstrate a high standard of excellence throughout the meeting. Each touchpoint of the guest’s visit, from beginning to end, must be enjoyable in the meeting.
3.2.1 CLUB FORMATION: i. The District had two orientation sessions for Chinsali club formation and trust that soon after the Covid-19 situation normalizes, the club will be in formation. ii. Also in the processof formation is aSpecialty club of Chinese nationals. Because of the Covid -19 the process is on standstill especially that most of the prospects have not returned from China since Feb, 2020. iii. Chibefwe club in Mkushi has not been chartered but the members have been oriented and are yet to pay the dues to LCI.
Page. 28 Annual General Meeting District 413 Zambia | 2020
iv. Eighteen (18) members have been identified and are waiting for orientation for a specialty club for Labour Leaders.
3.3 SERVICE IMPACT: The District conducted various Service Projects and activities. Clubs arranged and participated in the main cause projects of Diabetes, Hunger, Vision, Pediatric Cancer and Environment.
i) The District conducted a Medical Camp during the Agriculture and Commercial Show held from 3rd - 5th August 2019 in Lusaka. The target was to screen people for sight, hearing, prostate cancer, breast cancer, diabetes, HIV and retinoblastoma. In order to effectively provide this very important service, several partners were invited and the team worked with AIDS Health Foundation, Beit Cure Hospital, Vision Care, Diabetes Association of Zambia, Cancer Diseases Hospital and Patricia Jere Cancer Foundation. 64 Lions and Leos took part in this project and 822 people were served.
ii) Mukuba Club donated K2 Million worth of various new books to a School in Solwezi district, great work done Mukuba Lions. iii) On 21st Sept. clubs in the district participated in the World Clean Up Day. Thanks to Kapila club who spearheaded the partnership with Shoprite. Clubs participated in cleaning, sweeping, collecting garbage, collecting empty bottles, donating cleaning materials, etc. Lions in the district did great work as they have passion for Service. iv) The District participated in the national activities for commemoration of World Sight Week under the Theme “Vision First” which was led by MOH- UTH Eye Hospital, Kitwe Eye Hospital & NTH from 7th -11th October, 2019. Other participating agencies were Sightsavers, Orbis, Onesight, Operation Eye Sight, Lions Aid Zambia. During this sight week eye screening and surgeries were carried out and medicines were provided where possible. Lions also took part in a march past (walk) as part of awareness for World Sight Day. v) The District signed an MOU with Radio Phoenix Help Line to publicize district donations of goods received from the public and services to the underprivileged. vi) On 29th Sept. the District had a ground breaking ceremony & unveiling of the foundation stone commemorative plaque by IPIP & LCIF Chairperson Gudrun Yngvadottir for construction of 1x3 classroom block and 2 dormitories at Ndola School for the Visually Impaired. Construction is now almost completed and ready for handing over to the Ministry of Education. vii) On 2nd Dec, we attended the Official handover in Lukulu of a solar project at Lukulu General Hospital which was funded by North Sea Lions, LCIF and clubs from Netherlands amounting US$ 109,000.
viii) Our development agency the Lions Aid Zambia completed construction of a Health Post including a Staff house, VIP Toilet and Incinerator at Kayumweyumwe amounting ZMW 669,279 which was funded by Lions Norway 104E. The clinic is not yet operational as it is waiting for a borehole to be sunk. ix) The Lion Quest programme was implemented in Kitwe where 21 teachers were trained and 1,260 students benefited. The workshop evaluation will be held once
Annual General Meeting District 413 Zambia | 2020 Page. 29
the situation of Covid-19 normalizes for appraisal of Lions Quest Activities conducted in selected schools. x) Under GAT Funding, the District has applied for GAT Funds of $500 which has been approved. Kansenshi club submitted a successful story on drug abuse and awareness. xi) Stakeholders/Strategic Planning Meeting for Luapula Province Comprehensive Eye Care project was held at Teja Executive Lodge in Mansa on 26th - 27 th February, 2020. xii) Clubs in the District participated in Worldwide Glaucoma Week which was held on 8th -14th March 2020. xiii) Zone 5 successfully organized - Drug Abuse/ Awareness and Hearing projects. xiv) DCC Pediatric Cancer is working on a project proposal for a grant application to procure medical equipment. xv) Clubs participated in the fight against the Covid -19 pandemic by donating face masks, cleaning materials, sanitizers and more importantly sensitizing the public through announcements using megaphones. xvi) Purchased the plot in Kafue for building of the Melvin Jones Eye Referral Hospital. xvii) The District has received K 57,000 cash from Lions to be used for buying bulk items to be donated for Covid-19 prevention and care. The main contributions came from Lions Charity Funds, K25,000 and Lions Norway District- 104E, K10,000. The donation will be made next week to the Ministry of Health. xviii) Only two clubs, Ndola Kansenshi and Chilanga recorded service activities in all the 5 areas of Diabetes, Environment, Childhood Cancer, Hunger Relief and Vision.
Only 45 clubs out of 54 have reported service activities, Clubs who have not reported any activities are (9) : Kawambwa, Kitwe, Nkana, Livingstone-Zambezi, Chelston, Mansa, Mongu, Mumbwa Central and Twikatane. I am sure these clubs have participated in service activities but never bothered to report on MyLion. We Lions should not be a sessional Lions, let’s not forget our purpose and vision as to why we joined Lionism. My dear Lion friends, I have emphasized again and again that MyLion app is very important for us. This app takes you to MyLci, Shop, Insights and Learn. There are a lot of important reasons why we need to report services;.
To recognize the contributions and achievements of our clubs and association as a whole. To celebrate and appreciate the power of working together for the greater good. To see how others are serving, and perhaps replicate that activity with our own club. Help us set new impact goals and encourage ourselves to serve more or differently. And we report so that we can show what issues matter to us globally and locally, as well as encourage others to think about these issues.
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As at 30th April 2020, Service Activity Metrics are as followings:
People Served per Service Volunteers Clubs Funds Donated Served Member Activities hours Reported 55,778 31 294 18,079 46 US$ 113, 619
4.0 FINANCIALS:
Income
Budget Actual
1 Subscription LCI/District 1,408,063.00 255,453.00
District Projects 187,185.00 21,800.00
Other income District 215,850.00 924,284.00
Other income LCI 267,650 3,336,267.99
TOTAL INCOME 2,078,748.00 4,537,804.99
Expenditure
Budget Actual
Administration 1,237,663.00 343,414.00
District Projects 217,185.00 34,409.00
District Projects-others 185,725.00 3,285,790.78
Other Admin Expenses 137,969.00 9,990.00
Annual General Meeting District 413 Zambia | 2020 Page. 31
Total Expenditure 1,778,512.00 3,673,603.78
Surplus/Deficit 300,236.00 864,201.21
1) Zambia Charity Fund K 108,000 - Fix Deposit. 2) Melvin Jones Hospital Fund K 500,000 -Fix Deposit. 3) Sale from Mas Media Plot US$ 414,875- Fix Deposit.
5.0 CAMPAIGN 100
The District continuously supported the LCIF District Coordinator to educate Lions about LCIF and maximum participation in Campaign 100. Out of the Lions who pledged US$ 15,000 during the luncheon held and hosted for LCIF Chairperson Gudrun at Protea Hotel, Ndola on 29th September, 2019, the followings paid in full to LCIF US$ 1,000 each within two months after they pledged: From Lions Club of Ndola - Lions Shamim, Pushpa, Shirish, Erick & Mofya . Lions Club of Kansenshi- Lion Maya and Samuel Balid (Age 8yrs old.) Lions from Jacaranda, Kasupe and Roma also contributed to LCIF of US$ 1,000 each.
6.0 LCIF GRANTS i) Construction of 1x3 classroom block and 2 dormitories are almost completed and ready for handover to the Ministry of Education. The total cost of this project is US$ 135,022, as matching grant project LCIF funded US$75,000 and the balance US$ 60,022 was raised by three clubs Ndola, Ndola Kansenshi and Kitwe Nkana. ii) Lions District 413 has been awarded a grant by LCIF with counterpart funding of Pyott Foundation totalling US$ 680,000 to implement the Luapula Comprehensive Eye Care Project- South by our Developmental Agency Lions Aid Zambia in partnership with the Ministry of Health. The goal of the project is to “To reduce the prevalence of avoidable blindness by 51% by the year 2024” primary objective is to develop a five-year Strategic plan for a comprehensive eye care project for Luapula Province targeting eight districts, namely Mwense, Chipili, Milenge, Mansa, Chembe, Samfya, Lunga and Chifunabuli. iii) The District received LCI grant of US$ 2,000 each for Leo Leadership and Women Symposium during the 1st Africa Forum. iv) The District Received US$ 10,000 disaster relief grant from LCIF for emergency relief to victims of the damage caused by the rains in Chembe district. v) GAT Funding of US$ 500 approved by LCI for successful story on drug abuse and awareness. vi) Matching Grant application for Nyanje Hospital provision of hospital equipment is under process amounting US$ 108,583 which will be US$ 75,000 by LCIF and balance by US$ 33,583 local clubs and cooperating partners. Page. 32 Annual General Meeting District 413 Zambia | 2020 7.0 LCI FORWARD
i) We Lions are known as one of the excellent organizations, there is a reason why Lions Clubs International is the world’s largest service organization. It is because it is committed to developing great leaders and innovation at every level of membership. It harnesses technology that will expand and drive humanitarian service. ii) The District expanded the impact and strengthened Lions International network increasing popularity in new and existing ways in the four focus areas. iii) We Lions need to manifest how we serve so as to increase the impact and support of Lions Clubs Foundation. iv) We emphasise on the Lions need to share their life changing stories to highlight the value of their Clubs to communities around the world and so that those who can see the work they do decide to join them. v) We persue to improve membership values and reach new markets, Lions need to put service and satisfaction at the centre of the membership experience. That is because they want to do more than just support the next generation of volunteers. They want to inspire them. They do that by providing world class membership experience that meets diverse needs. vi) The District needs to continuouslyparticipate and support Service Journey Resource which is in the more than 100 years has taught Lions that as they serve they grow. As members we are never meant to stop. Service is our journey. Let us exploit it together. Learn, Discover, Act and Celebrate that’s called a Service Journey.
8.0 CLUB ADMINISTRATION I. The District Governor joined and graced 101 activities in 44 weeks i.e. up to 30th May 2020 which worked out almost 2.3 activities per week, all these activities are reported on MyLion which is available to view in detailed metrics. II. The Global Membership, Global Leadership and Global Service coordinators need to put more effort in order for GAT structure to be implemented well. III. My concern is to have to continue reminding and circulating the need to download MyLion apps. Still not all clubs are using MyLion app. The DG Team, Region, Zone, DCCs need to make serious efforts and explore this app. IV. The DG Team attended Region Leadership trainings, Zone meetings and club visitation. We encourage Region and Zone chairpersons to emphasise on club visitation to their respective clubs. V. DG Team attended the following projects- Vision Screening, Diabetes, Environment, Hunger, Pediatric Cancer , Various youth programs, Drug Abuse and Awareness and Hearing which were organized by various clubs.
9.0 CONCLUSION
We are disappointed that we did not have our annual convention because of Covid -19 but we are optimistic that with each new day there is hope and as we Lions will continue to find new ways to put. our kindness in action while safely serving our communities. As we go through this situation of Covid-19, we place our trust in our Lord and have no reason to live in fear, but we must consider minimizing the potential for exposure and spread of Covid-19 to ourselves and others. Let’s promote appropriate health, hygiene and distancing measures.
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We Lions from our District are proud to have PID Hastings Chiti and we thank him for his involvement and commitment to our district, CA-8 area and in LCI at large. I am grateful to all Lion members from our District for giving me a chance to serve them as District Governor and also render support and time during this Lionstic year, we would not have reached this far without your great determination. I greatly missed PDG Liaqat Kapdi during my tenure of office MHSRIP.
I wish incoming administrative officers success for next year.
Let’s continue as we Serve with Passion, Integrity and Dedication.
I end with a quote, Mother Theresa said, ‘’We ourselves feel that what we are doing is just a drop in the ocean but the Ocean would be less because of that missing Drop’’.
I Thank You
Lion Engr. Sanjay Shimon Balid, MJF DISTRICT GOVERNOR 2019-2020
Page. 34 Annual General Meeting District 413 Zambia | 2020 THE INTERNATIONAL ASSOCIATION OF LIONS CLUBS
DISTRICT 413 - ZAMBIA
IMMEDIATE PAST DISTRICT GOVERNOR’S REPORT for the year ended
Annual General Meeting District 413 Zambia | 2020 Page. 35
IPDG’S REPORT TO THE 49TH ANNUAL DISTRICT 413 CONVENTION
The office of the IPDG is there to essentially to oversee and supervise all district projects and is also the Chairperson for the Elections Committee.
During the last Lionistic year the goals for my office was to improve the signage at all District Projects and ensure that all Dens were in habitable and presentable state.
So far the Lions dens in Lusaka, Kabwe, Kasama and Mumbwa were all worked on and have been undergoing refurbishment and renovations.
A committee was set up under the Chairmanship of the Second Vice District Governor to work on the Kitwe Eye Hospital which required repainting, repair of the falling ceiling and of course changing the present lions logo. This is still in the pipeline as it is being done in conjunction with lions clubs of Nkana and other clubs in Kitwe. It is hoped that this will be concluded soon.
My office also worked with LIAZ where I seat on the board and I am Projectchairperson for the Luapula Eye project which received a grant from LCIF of over USD600, 000 for the next five years. LIAZ has also built or finished the construction of a rural Health Center in Mumbwa rural at Kayumweyume with an incinerator and VIP toilets at a total cost of ZMW 669, 278, which funds came from our partners from Norway Varre Jul. More details can be found in the brochure on page. 87.
LIAZ as you may all be aware is working with partners who include Sightsavers, Crown Agents, LCIF of course and Pyott Foundation and Varre Jul.
The District also received a grant of USD75, 000 on the 10th of September, 2019 for the Ndola School for the visually impaired to build two dormitories and a 1 X 3 classroom block. This project was officially flagged off by our LCIF Chairperson IPIP Lion Gudrun and her partner in service PID Lion JON on the 29th of September, 2019 at a ground breaking ceremony and laying of the foundation stone. Actual works however started on the 8th of October, 2019. The project under the able Chairmanship PDG Ashok Desai has made tremendous progress with excellent workmanship and Tenacity by the contractor M/S Triumph ENT of Ndola who should be handing over the project on the 10th of June 2020 to the NLSVIP Committee. My office this Lionistic year was also privileged to chair the Mass Media Plot Sale Committee and I would like to report that our committee successfully sold the plot at USD 450,000, a great achievement I must say. The committee further recommended that this money be invested in some financial instruments and also possibly purchase a property for the District as we don’t currently own any tangible asset.
Page. 36 Annual General Meeting District 413 Zambia | 2020 My office also developed the district bannerettes and pins below.
PIN BANNERETTE
My office also as chairperson of elections would like to report that on the 21st of March, 2020 interviews for District officers were conducted both or simultaneously in Lusaka and Ndola and all the candidates were successful for all the positions of DG, FVDG, SVDG, and 2 Region chairpersons. However, candidates for the positions of Zone Chairpersons were not successful as all of them came from clubs that were not in good standing.
Lion Dr. George SM Banda IPDG 2019/2020
Annual General Meeting District 413 Zambia | 2020 Page. 37 THE INTERNATIONAL ASSOCIATION OF LIONS CLUBS
DISTRICT 413 - ZAMBIA
AFRICA FORUM REPORT
Page. 38 Annual General Meeting District 413 Zambia | 2020 REPORT OF THE 1ST AFRICA FORUM COMMITTEE HELD FROM 25TH – 28TH SEPTEMBER 2019 AT MULUNUGUSHI CONFERENCE CENTRE, LUSAKA, ZAMBIA Introduction On behalf of the Forum Organising Committee, I would like to report that District 413 successfully held the 1st Africa forum in Lusaka, Zambia. Registration The Forum was attended by 512 delegates from most Districts on the African Continent. We also had delegates from outside the African continent such as Europe and the ISAME constitutional area. The Forum was attended by the International President Dr Ju g-Yul Choi a d partner in service, IPIP Gudrun Yngvadottir, other Executive Officers and the African Leadership. # Description Number
1 International Delegates 234 2 Local Delegates 300 3 Leos 100
TOTAL 512 Table 1– List of Delegate Categories Proceedings of the Forum Minutes of the forum proceedings were prepared by the Secretariat team chaired by Lion Emmanuel Phiri. In addition to the minutes, the Secretariat also audio and video recorded the proceedings of the meetings and other events. Seminars and workshops The forum held several seminar and workshops which were preceded by the Women's Symposium. The Guest of Honour at the Symposium was the First Lady Lion Esther Lungu. The Symposium was attended by the International President. The keynote speaker was IPIP Gudrun Yngvadottir. Leo Conference Along side the the forum, a Leo conference was held and attended by over 100 leos from Africa. The 413 Leo District had the highest number in attendance. Hospitality Lusaka was able to provide accommodation to all the delegates at selected delegate hotels and other hotels of choice. We believe the delegates enjoyed the hospitability of the Lions of Zambia and residents of Lusaka.
Annual General Meeting District 413 Zambia | 2020 Page. 39 Financial Report We would like to report a surplus of K3,000 once the remaining donor (Seedco) makes good of the pledge. We are making contacts with the Seedco Board Chairperson PDG Chance Kabaghe who has promised to follow up on the payment.
The Public Relations Grant was rejected on grounds that the event had passed at the time of processing the payment despite having applied in good time. We have three creditors (listed below) who are not yet paid for services they rendered to the forum. We could not settle the invoices as we are also awaited payment from the donor. We would like to request the District Governor and through cabinet to advance the committee the sum of K75,000, so that we can settle the creditors. The amount will be refunded once we receive the funds from Seedco. Two of the creditors have since written to the committee threatening to take us to court if we do not settle the invoiced amounts. The committee is also owing the District a sum of K8,230.78 which was erroneously remitted to the Forum and used to pay creditors.
# Name Desciption of Service Amount (K)
1 Faithway Car Rentals Transport Hire 24,000 2 Radiant Signs Printing 16,600 3 Fair travel Transport Hire 36.680
Total 77,280
District 413 RLLI Refund 8,230.78
Table 2 – List of Creditors In order to meet the demands from the creditors, we sold some of the equipment which was bought and used during the forum such as printers, camera and banners. We used the money to reduce the amount we are owing. Challenges Notwithstanding the successes which were recorded, we experienced some challenges such as some promised government transport was not available during the forum forcing us to hire other vehicles at a high cost which negatively impacted our budget. We also had challenges with the publication of the forum brochure and other materials which also caused an overrun on the budget.
Conclusion In conclusion, allow me to to take this opportunity to thank the Forum Chairperson PID Hastings Chiti, District Governor Lion Sanjay Balid, Past District Governors, Cabinet, the Forum Organising Committee and the Lions of District 413 for their
Page. 40 Annual General Meeting District 413 Zambia | 2020 support and untiring effort they put in to ensure the forum was a success. I am sure the experience we gained from hosting the forum will be useful to the District and our Lion leaders as we organise and participate in other future events.
Lion PDG Abraham Nyirongo MJF CHAIRMAN
Annual General Meeting District 413 Zambia | 2020 Page. 41 THE INTERNATIONAL ASSOCIATION OF LIONS CLUBS
DISTRICT 413 - ZAMBIA
MINUTES FROM THE 48TH ANNUA DISTRICT CONVENTION
Page. 42 Annual General Meeting District 413 Zambia | 2020
ANNUAL GENERAL MEETING AT THE 48th DISTRICT CONVENTION COURTYARD HOTEL LIVINGSTONE Saturday 11th MAY, 2019
1. OPENING SESSION 1.1 Ceremonial Entry The Convention was convened with the Ceremonial entry of the high table, which was immediately followed by the National Anthems of America, India and Zambia at 09:50 hours.
1.2 Invocation The invocation was done by Lion Chimwemwe Jalasi.
1.3 Necrology Necrology was conducted by Lion Tapiwa Chikumbu.
1.4 Flag Ceremony The Flags were ceremoniously brought in starting with the Lions Clubs International flag, followed by the American flag, Indian Flag and lastly the Zambian flag.
1.5 Entry and introduction of the High Table 1.5.1 The District Governor Lion Dr. George SM Banda and partner in Service Lion Clara were ushered in, proceeded by the Vice District Governor’s and their spouses. 1.5.2 Visiting District Governor for District 412A Lion David Saunyama. 1.5.3 GLT Area 6L Leader Lion Daniel Zyambo, PDG. 1.5.4 International Director (ID) VK Kumar. 1.5.5 The Chief Guest, the Deputy Permanent Secretary Mr. Kennedy Mubanga and the Commandant of the Zambia National Service Lion Lt. Gen. Nathan Mulenga were ushered in. 1.5.6 The High Table was then introduced by the Director of Events, Lion Phostina Chanda as follows:- Deputy Convention ConvenerLion Muhali Francis Makwele. 2nd vice District Governor Lion Dr. Peter Mangani and partner in service Lion Naomi. 1st Vice District Governor Lion Eng. Sanjay S Balid and partner in service Lion Maya. Chairperson of Council of Governors, Lion Albert Chalabesa. District 412 A District Governor Lion David Saunyama. Immediate Past District Governor Jessica Choobe. GLT Area 6L Leader Lion Daniel Zyambo. Lion Lt. Gen Nathan Mulenga.
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Southern Province Deputy Permanent Secretary Mr. Kennedy Mubanga. International Director Virinder VK Luthra. District 413 Governor’s and their spouses.
1.6 Welcome Address by Convention Convener The Deputy Convention Convener, Lion Muhali Francis Makwele, started by welcoming the visiting ID Virinder VK Luthra, thanked the Guest of honour Deputy Permanent Secretary Southern Province Mr. Kennedy Mubanga for accepting to come and grace the Lions General Meeting District 413. He further welcomed all attendees to the 48th District 413 Annual Convention and stated that it was a long road to actualize the convention and appealed to all delegates to fully make use of the occasion by participating in most of the activities lined up such as the school of instruction which is vital to new cabinet officers. He thanked the Convention Committee members for their input in organizing the convention and all the other Lions and sponsors.
1.7 Opening Remarks by the District Governor 1.7.1 The District Governor, Lion Dr.George SM Banda welcomed all the Lions, Leos and guests who had travelled to Livingstone for the Convention. He particularly thanked Lions who had travelled long distances to attend the Convention, such as Lions from Kasama, Solwezi and Chipata. He recognized the presence and support of Lions with Government positions and those from the media fraternity. 1.7.2 The Governor was grateful to the Deputy Permanent Secretary Mr. Kennedy Mubanga representing the Southern Province Provincial Minister Dr. Edify Hamukale for accepting to grace the occasion. 1.7.3 He also thanked International Director, Lion Virinder VK Luthra for having choosen to come and witness the District 413 Annual Convention. 1.7.4 The District Governor informed the members and guest present that the 2018-2019 was a roller coaster year, it came with it a number of challenges, great and exciting opportunities. 1.7.5 The year set off with our vision “to grow the district to a point of where we became a multiple district with dynamic and well informed lions”. 1.7.6 In 100 years the Lions Clubs International had its first female Lion International President Lion Gudrun Yngvadottir. 1.7.7 The Governor paid homage to all Lions and Leos for the many achievements that the District had attained during the 2018-2019 lionistic year, including: i) Service with Innovation – more than 80 clubs in the District successfully participated in all service activities with the partnerships that were created during the course of the year:- a) Literacy – the donation of books worth over ZMW 2,000,000 to learning institutions in Mansa by the Lions club of Mukuba in partnership with Book Aid International. b) Diabetes Awareness – screening of over 500 people during the Diabetes awareness week in partnership with the Diabetes Association of Zambia. c) Sight in partnership with the Government.
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d) Feeding the Hungry in partnership with Madison Insurance. e) Pediatric Cancer – donations of roofing sheets valued at ZMW30,000 to the Pediatric wing at UTH by Lions Club of Woodlands in partnership with the Local MP. f) Kayula Childhood Cancer Foundation – donation of a water tank and various food items, detergents and sanitary towels by Zone 14 clubs. g) HIV and AIDS Awareness was celebrated in December in partnership with the Ministry of Health and other stake holders. h) The same case was with Environmental week, District 413 also partnered with Forestry Department, Plant a million Zambia, Majoru Investments, World life Environmental Conservation Society of Zambia, this project alone costed K20,000 in Lusaka alone where more than 2000 trees were planted, the idea of all partnerships was to reduce on the actual use of cash required to carry out service activities. I) During the World Clean-up Day in September, Lions throughout the District partnered with Shoprite, the European Union and the Local Councils to clean up various areas and institutions. He paid tribute to the DCC’s Environment North and South. ii) Membership drive was a challenge during the year, we lost two clubs and dropped a total of 168 lions but in the process managed to charter two new clubs with one all-female club sponsored by the Lions club of Mulungushi and Lions Club of Kamirenda sponsored by the Lions Club of Kansenshi. iii) In order to reach our full potential in our membership recruitment, we successfully held two Lions open days at two shopping malls namely Mukuba Shopping Mall in Kitwe and Manda Hill in Lusaka where we had more than 200 members of the public pass through our booths and a good number of prospects were captured and underwent orientation and inducted during the worldwide induction day celebrations. iv) The successful holding of trainings, he thanked the GLTC for their input. v) We made a difference by sharing our stories through the great electronic Newsletter. vi) Major improvements made to the infrastructure at the Ndola School for the Visually Impaired. vii) Donation of K15,000 towards the construction of the Melvin Jones Children Eye Referral Hospital (MJCERH) by Bank of Zambia, K7,000 donation by ZAA to the Ndola school for the visually impaired, K40,000 from FAZ through the manning of gates, ZANACO and Zesco’s donations of K5,000 and K15,000. viii) A successful hosting of the women’s symposium in Lusaka.
1.7.8 The District Governor presented gifts to the Chief Guest of Honor and to the International Director.
1.7.9 Address by International Director,Lion Virinder Kumar Luthra GLT Area 6L Lion Daniel Zyambo called upon the International Director 2017-19, Lion Virinder Kumar Luthra to give his address after a brief introduction below: ID VK Luthra had been a Lion since 1970, a charter member of the Lions club of Patna Vishal, he initiated 17 clubs as District Governor, he has to his credit the first all ladies
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Lions Club in MD 322 and the very first couples club in the world .As Multiple Council Chairman MD322 had a net growth of 2500+members. He had received numerous awards in recognition of his service to LCI, including the ‘Ambassador of Goodwill’ Award, the most honoured and most prestigious award in LCI.
ID VK Luthra gave his address which included the following key points: He started by informing the lions present that he brought greetings from ISAME and India.
He thanked the Lions of District 413 for their hospitality and was inspired by their passion towards service. He wished all Lions present “Peace, Love and Happiness”, he appreciated the opportunity to have seen the Mighty Victoria falls, the Mukuni big 5 and boat cruise on the mighty Zambezi river.
He implored District 413 Lions to continue serving the District well beyond self. He recognised the following Lions for their service, PDG/GLT A6 Leader Lion Daniel Zyambo for 35 years of service, IPDG Jessica Choobe, Council Chair PDG Albert Chalabesa and PDG Ashok Desai 30 years of service.
ID VK Luthra pledged support and appreciated the works done by the local orphanage based in Mapanza District in Choma. He stated that he made the commitment to serve humanity in 1970 and has never looked back since then. He urged all Lions to follow their dreams and to continue serving humanity and making a difference in the world. He requested the Lions from Livingstone to consider supporting the orphanage and Lt General Lion Nathan Mulenga donated a sum of K10,000 to the orphanage, the money was presented to Mr. Wescot who attended the convention with 2 orphans by the ID.
ID VK Luthra presented a special International President’s pin to the Guest of Honour Southern Province Deputy Permanent Secretary Mr. Kennedy Mubanga. He also honored Lion Lt Gen Nathan Mulenga with the award of Goodwill from LCIF. Some Government officials and Lions were also awarded with pins for their various roles towards the District and Convention.
1.8 Address by the Chief Guest of Honour, Southern Province Deputy Permanent Secretary Mr Kennedy Mubanga. The Deputy Permanent Secretary was called upon by the District Governor Lion Dr. George Samangika to come and officially open the Annual General Meeting.
The Guest of Honour mentioned that he was excited to be at the AGM representing the Provincial Minister who was engaged in some other official engagement and that he was honoured to share the same platform with Lions who served the under-privileged in our country and congratulated them for their great works. He officially welcomed the ID to Zambia and to Livingstone the tourist capital of Zambia. He thanked Lions for peaceful campaigns.
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His keynote address included the following points: i) Commended the District 413 Lions for supplementing Governments efforts in alleviating the people’s suffering through their various projects, he was encouraged to become a Lion by the many projects that Lions countrywide have achieved. ii) The Government through his Excellency Mr. Edgar Chagwa Lungu commends and appreciates the works of Lions countrywide and mentioned notable projects among them :- a) Donations of books to various Institutions of Learning. b) Screening of more than 500 persons In partnership with the Diabetes Association of Zambia during the Diabetes awareness week. c) Donation of Roofing sheets to the UTH Peaditric Hospital. d) Donation of Food items to Kayula Childhood Cancer Foundation. e) Planting of over 2,000 trees countrywide by various Lions Clubs during the Environment week. iii) The building of Modern Hospital the Melvin Jones Children Eye Referral Hospital (MJCERH) which will be the state of the art. iv) He also commended various companies that have partnered with the Lions by delivering the much needed service to the needy in our society despite the challenging economy organisations have come on board to and willing to give away resources. v) He encouraged more companies to come on board and partner with the lions clubs to ensure that the needy in our society were cushioned in their day to day needs.
The Deputy Permanent Secretary encouraged Lions to publicize their projects to inform the public and the corporate world about Lions activities and continue to emulate the spirit of Lionism.
He concluded by wishing the Lions good deliberations and resolutions from the Annual General Meeting, and wished those to be elected as new leaders to take the task and honor their campaign messages seriously as millions of Zambian are awaiting their service.
He then declared the 48th District 413 Convention officially opened.
1.9 Vote of thanks – 1st Vice District Governor – Lion Sanjay Balid The 1st Vice District Governor Lion Sanjay Balid gave a vote of thanks. He thanked the Chief Guest of Honour Mr. Kennedy Mubanga for accepting to officiate at the convention even at short notice and that District 413 Lions were privileged to have him as Guest of Honour. He thanked the Guest of Honour for his encouraging words and assured him that Lions in Zambia will continue serving the needy.
1.10 End of the Opening Session The first session adjourned at 11:35 hours.
Annual General Meeting District 413 Zambia | 2020 Page. 47
1. ANNUAL GENERAL MEETING
1.1 Call to Order District Governor Dr. George SM Banda called the Annual General Meeting to order at 12:00 hrs.
1.2 Loyal Toasts To the Republican President – Lion Dr. Victor Mudenda – Zone 9 Chairperson. To Lions Clubs International – Lion Sheba Sinkonde – Zone 14 Chairperson. To MJFs – Lion Lucas Mwambazi – Global Service Team Coordinator. Lions Purposes – Lion Ian Nkula – Zone 3 Chairperson. 1.3 Adoption of Agenda The agenda was presented by the Cabinet Secretary Lion Christine C Banda and was adopted by Lion Zita Nyawa Zingani.
1.4 Attendance and Apologies – Cabinet Secretary, Lion Christine C Banda
The Register was circulated by the Cabinet Secretary and all attendees were requested to ensure that they entered their names. Attendance and apologies were recorded as shown in the attached Attendance List. Notable among the apologies were from:- ID Hastings Chiti-had travelled outside the country. Deputy Cabinet Treasurer Lion Mwaba Kasese had travelled outside the country on official duties. District Convention Convenor Lion Welly Chikuka was called back for duty.
1.5 Presentation of Candidates for position of 2nd Vice District Governor The two(02) candidate below gave their respective manifestos area of focus:
Lion Charles R Nacize from Lions Club of Mulungushi. To cruise on four ships. Sponsorship, Membership, Leadership and membership. Lion Emmanue Kangwa from Lions Club of Mukuba. To stabilize D413 through Membership growth, increased and effective delivery. 1.6 Announcement of endorsed Zone Chairperson The returning officer, Lion Mudford Mwandenga announced the name of the endorsed Zone Chairpersons:- Zone 9 -Lion Zita Nyawa Zingani.
1.7 Presentation of 1st Vice District Governor Endorsee Lion Dr.Peter Mangani presented his manifesto pledging to work with all Lions in District 413 towards the District objectives, while believing that together with all members of the District we can ensure that we now envision becomes a reality by translating our vision into reality.
Page. 48 Annual General Meeting District 413 Zambia | 2020
1.8 Presentation of District Governor-Endorsee Lion Sanjay Balid highlighted the following in his manifesto:-
Promote quality membership growth to become a Multiple District following the 3 membership steps. Dream, Think , Act and grow. Believes in Service with passion. Integrity and Dedication. To promote improve club organization and membership retention. To develop leadership skills.
1.9 Correction and adoption of Minutes of the 47th Annual General Meeting The following corrections were made: i) On the Attendance List: a. Page 32, no 90: Lion Adel Yowera to read Adel Yowela. b. Lion Cordillia Banda was missing on the attendance list.
The minutes were seconded by Lion Lucas Mwambazi.
1.10 Matters Arising – there were no matters arising.
1.11 Presentation of Governor’s Report District Governor Dr.George SM Banda welcomed all Lions and guests present to the 48th District 413 Annual Convention. He stated that it was a roller coaster year, it came with it a number of challenges, great and exciting opportunities. Our vision was to grow the District to appoint of becoming a Multiple District with dynamic and well informed lions. The DG recognized and acknowledged members of his cabinet who worked with him to have a successful year. He noted that his report had been circulated in the brochure and that he had covered most points in his previous addresses and so would not go through the whole report. He however, highlighted the following key areas:
i) District Governor’s Theme-“Service with Excellence, Teamwork and Tenacity.
a. Tenacity – This was the hallmark of our service and was fully embraced and applied it as seen in the number of service activities done by lions with a lot of enthusiasm and persistence. b. Apart from our usual recruitment strategy of asking people we know, who are like us or better than us, we went out to the open market to find people with a heart to serve where we distributed literature on lions. ii) Change Public Opinion and Enhance Visibility a) We managed to participate on radio/TV talk shows, the social media though mainly internally was used to share and showcase our activities to ourselves and less to the outside world. b) Diabetes Association of Zambia offered to sign an MOU with Lions for future collaboration during Diabetes awareness month. c) The Ndola Golf club has also offered the lions club of Ndola a day every year for a fundraising tournament.
Annual General Meeting District 413 Zambia | 2020 Page. 49
iii) Pursue Club, District and Organization Excellence a) Not all clubs implemented the Global Action Team (GAT) Structure – there was need to revisit the topic. b) Reporting of service activities had generally improved across the district. c) Failure to send Monthly Membership Reports by most clubs continue to be noted. Club secretaries of Lions Clubs of Ndola Lion Njungu Mbindo, Kabulonga Lion Linet Sikazwe and Woodlands Lion Borniface Chitundu were commended for achieving 100% reporting to LCI and sending business meeting minutes to the District Secretariat. d) Dues: was our major failure during the last lionistic year, a never ending problem which can be overcome by commitment and discipline at a personal level by all of us. e) Rezoning: The rezoning of our district though well intended left a number of zones weak with only one club instead of the intended four and as a result these zones and the zone chairpersons were unable to function as expected. iv) Leadership Goals a) Leadership goals were met to train and retrain 388 lions, and we trained 376 at the time. v) MJCREH: Not much progress made on this project due to the unavailability of land as the land that was secured by the committee was still under litigation. The architecture designed a hospital for $4million as opposed to the instruction given to him with a budget of $2million.
vi) Lions Mass Media Plot: The resolution for a Build Operate and Transfer had not yet materialized though initial contact was made with a possible buyer.
vii) Zambia Charity Fund The ZCF remained dormant with very little or no activity apart from having been placed in an interest earning account. viii) LCIF Grants and other Grants We received the following grants:- Ndola school for the visually impaired USD75,000 for a construction of a dormitory and I x 3 classroom block. A committee to be chaired by PDG Ashok Desai and JM Patel was formed to spearhead the construction of the same after the laying of the foundation stone on the site on a date to be advised. ECG machine – Trustee Lion Aruna fulfilled her pledge for the ECG machine for the siavonga District Hospital awaiting delivery. Lion Quest: We received $16,000 from LCI for the project that is still at adaptation stage . The Stoma Project: The grant of $10,000 for the project was approved and sent to the District committee which was set up and chaired by Lion Dr. Victor Mudenda , in collaboration with UTH. The training was set for June, 2019. Lukulu General Hospital Solar Power upgrade: District 110 BN MAT 16433/110-BN was awarded $27,675, they worked with the Lions Club of Mongu to upgrade Solar Power supply at the hospital.
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ix) LCIF Support: a) Our pledge to recruit by the end of the fiscal year 50 MJFs was not achieved. b) District 413 was given a target to raise USD550,000 by the end of June 2021, part of these contributions towards campaign 100 are still on going. x) Lions Aid Zambia: LIAZ was formed as the NGO arm for District 413 to work in line with what Lions Aid Norway was doing and it was agreed that LIAZ works in collaboration with the MJFCERH project committee. xi) NEW VOICES: In order to enhance female membership growth, the International President Lion Gudrun came up with a program to promote female parity in our clubs, the District New Voices was championed by PDG Christine Kasonde Lungu.
xii) ALL AFRICA CONFERENCE: This will be hosted by District 413 from the 25th to the 28th September,2019, all Lions were encouraged to attend.
xiii) FINANCIALS a) Closed all the unnecessary district accounts for easy monitoring of funds and accountability. b) For transparency and control, the change of signatories was effected to the district projects or trust account to include the council chair and vice council chair and the treasurer as opposed to the district governor and treasurer on all accounts. c) District accounts were audited every quarter by the internal audit committee. d) Poor payment of District dues by most clubs was noted that there is need to find a way to improve payment statistics. e) 2018/2019 Summary of income and expenses below was presented for adoption; Description Budget Actual A Income SubscriptionLCI/District 1,085,310.50 174,510.00 District Projects 172,800.00 34,940.00 Other income District 286,800.00 328,338.48 Other income LCI 243,000.00 311,928.91 TOTAL INCOME 1,763,910.50 849,717.39
B EXPENDITURE Administration 883,958,00 150,654.92 District Projects 214,800.00 69,445.77 District Projects-others 265,000.00 142,306.00 Other Admin Expenses 233,195.53 35,622.80 Total Expenditure 1,596,953,53 398,029.49
Surplus/Deficit 166,956.98 451,687.90
Annual General Meeting District 413 Zambia | 2020 Page. 51
a) The bank balances as at 31,03/2019 for projects and administration accounts as follows:- 1) Administration Account ZMW81,690.23. 2) Projects Account ZMW432,266.48. 3) Melvin Jones Projects ZMW491,679.00. 4) Zambia Charity Fund(fixed deposit)ZMW118,930.00 b) Suspense Account funds to be reconciled: 20/11/2018 Cash deposit Kamwala Branch K1,500.00. 13/02/2019 CH000105 Mandahill Branch ZMW2,500.00. c) Projects Account balance of ZMW434,266.46 includes the following LCIF Grants and Donations: 1. Stoma project ZMW96,764.00. 2. Lions Quest ZMW146,121.50. 3. Melvin Jones ZMW61,399.27. 4. Oswal Shael (ECG Machine) –ZMW118,222.40. 5. Elizaberth Nkumbula ZMW5, 000.00.
xiv) Financial Statements for the year ended June 2017
Report of the Independent Auditors:-
Financial performance and its cash flows for the year ended in accordance with the international financial reporting standards. Evidence obtained was sufficient and appropriate to provide a basis for our audit opinion. Upon separating trust income and expenditure from those administration Lions District 413 recorded a surplus of K100,644 which should have been supported by a bank balance of the same amount, as the amount was not available it was appropriated to administration account. Land and buildings owned by Lions District 413 Zambia continue to be excluded from financial statements, professional valuation of the properties should be procured and incorporated in the financial statements. xiv) Financial statements for the year ended 30th June 2018 Report of the Independent Auditors to the Members of Lions District 413 Zambia. They audited the accompanying financial statements of the Lions District 413 Zambia . In their opinion the financial statements gave a true and fair view of the financial position as at 30th June,2018 and that its financial position and it cash flows for the year ended in accordance with the international financial reporting standards. Evidence obtained was appropriate to provide a basis of the audit opinion.
Page. 52 Annual General Meeting District 413 Zambia | 2020
Matters Arising from DG’S Report
a) Members present thanked DG and his team for a good year. b) The meeting bemoaned the poor membership status. c) The meeting requested for amnesty for payment of dues from previous years as this was hindering them from exercising their rights to vote at the conventions. d) DG pointed out that concerns have been raised for the non-payment of dues but it’s like clubs were not taking this seriously as they do when paying international dues. The DG’S report was seconded and adopted. 1.12 Adoption of Audited Accounts The accounts for 2017-2018 and 2018-2019 were adopted. However the 2016-2017 accounts were adopted with conditions that they meet the Auditors findings. Matters Arising from the Audited Accounts: a) Members requested for time frame for having accounts audited in District 413. b) The bank statements for the year 2016-2017 be availed to the Auditors and report be presented at the first cabinet meeting in July 2020. c) Missing information on assets should be availed as soon as possible. d) DG pointed out that information on some assets may not be available as most. e) Dens were not in Lions names but belonged to other entities.
1.13 Appointment of Auditors Kabwe and Company of Kitwe should continue as appointed Auditors for 2018-2019. 1.14 Venue for the next Convention The venue for the next convention would be Livingstone on a date to be announced. 1.15 Resolution of the Meeting Let it be resolved that: i) Kabwe and Company Shall continue as appointed Auditors for 2018-2019 Accounts. ii) 2016-2017 accounts be adopted on conditions that they meet the Auditors findings. 1.16 Any other business i) A concern was raised on the poor time keeping during the Convention.
1.17 Elections
The Returning Officer, Immediate Past District Governor Jessica Choobe presented results of elections for positions of District Governor and Vice DGs for the following lionistic year 2019-2020. The elections had been held that day.
Annual General Meeting District 413 Zambia | 2020 Page. 53
The election results were announced as follows: District Position Candidate Results % Yes No District Governor Lion Sanjay Balid 49 0 100%
1st Vice District Governor Lion Dr Peter Mangani 47 2 95.91%
2nd Vice District Governor Lion Emmanuel Kamngwa 38 77.55% 2nd Vice District Governor Lion Charles R Nachidze 11 22.45%
Zone 9 Lion Zita Nyawa 42 7 85.71
The Retaining Officer declared Eng. Lion Sanjay Balid, Dr.Lion Peter Mangani and Lion Emmanuel Kangwa and Lion Zita Nyawa as officially and duly elected to their respective positions.
1.18 Acceptance Speech by District Governor-Elect District Governor-Elect Lion Sanjay Balid gave his acceptance speech. He thanked Lions for the overwhelming support. He pledged to give his full commitment to the task ahead. 1.19 Adjournment
The DG adjourned the 48th Annual General meeting at 15:15 hours after the Lions Code of Ethics were read by Lion Mandy Sikazwe, Deputy Cabinet Secretary.
______Lion Dr Geroge SM Banda Lion Christine C Banda
District Governor Cabinet Secretary
Page. 54 Annual General Meeting District 413 Zambia | 2020
ATTENDANCE LIST
No. NAME CLUB POSITION 1 Lion Dr. George S.M. Banda Munali District Governor 2 PDG Daniel Zyambo Kafue GLT Area 6L Leader Immediate Past District 3 Lion Jessica Choobe Kapila Governor 4 Lion Muhali Francis Makwele Woodlands Deputy Convention Convener 5 Lion Eng. Sanjay Balid Kansenshi 1st VDG/ DGE 6 Lion Dr. Peter Moto Mangani Chilanga 2nd VDE/1st VDGE 7 Lion Christine C. Banda Woodlands Cabinet Secretary 8 Lion Nicholas Mutale Roma District Treasurer 9 PDG Albert Chalabesa Chilanga Council Chairperson 10 Lion Christine Kasonde Roma PDG 11 Lion J M Patel Ndola PDG 12 Lion Ashok Desai Ndola PDG 13. Lion Margaret Sichone Mukuba PDG 14. Lion Abraham Nyirongo Sunningdale PDG 15. Lion Mike Inambao Munali PDG 16. Lion Clara C.N Banda Roma Member 17. Lion Maya S Balid Kansenshi Member 18. Lion Naomi Mangani Roma Member 19. Lion Hemlata Patel Ndola Member 20. Lion Surekha Desai Ndola Member 21 Lion Lt. Gen. Nathan Mulenga Ibex Member President /DCC Secretariat & 22 Lion Tapiwa Chikumbu Woodlands Archives 23. Lion Eng. Robinson Misitala Nkwazi President 24. Lion Kabwe Kandeke Woodlands 1st Vice President 25 Lion Phostina M. Chanda Ndola GLT Coordinator 26 Lion Friday Kashiwa Woodlands Member 27 Lion Chongo Mfwika Munali Member 28 Lion Elias Mwamba Kansenshi Deputy cabinet Secretary (N) 29 Lion Mandy Nakazwe Roma Deputy Cabinet Secretary (S) 30 Lion Grace Sakala Emmasdale DCC Women Symposium 31 Lion Zita Nyawa Zingani Mulungushi DCC IT 32 Lion Brice Lowe K Sunningdale Member 33 Lion Charles Nacidze Mulungushi DCC PRO/MEDIA LIAISON 34 Lion Musanya Simutenda Sunningdale Member 35 Lion Getrude Mugala Emmasdale Member 36 Lion Alex Nsokolo Nkwazi Member 37 Lion Chikuba Mudenda Luangwa Club Secretary 38 Lion Dr. Osbert Sikazwe Kabulonga DCC Worldwide Induction 39 Lion Linet Sikazwe Kabulonga Club Secretary 40 Lion Margaret N Zulu Kabulonga Member
Annual General Meeting District 413 Zambia | 2020 Page. 55 41 Lion Cathy M Ngoma Kabulonga Member 42 Lion Kent Chanda Kabwe President 43 Lion Patrick Muchaya Chibombo Club Secretary 44 Lion Josephine Mwansa Chibombo Member 45 Lion Dr. Victor Mudenda Kabulonga Zone 9 Chairperson 46 Lion Lucy Muchaya Chibombo Member 47 Lion Tembi Chalabesa Roma Region 5 Chairperson 48 Lion Chimwemwe Jalasi Lusaka DCC Peace Poster 49 Lion Kantibhai Patel Roma Member 50 Lion Joyce Mukunyandela Ndola Past President 51 Lion Pushpa Bodalia Ndola 3rd vice President 52 Lion Maureen K. Bwalya Kapila Member 53 Lion Adel Yowela Roma Member 54 Lion Joan Mwamba Kamirenda Club President 55 Lion Edith Mbala Kamirenda Member 56 Lion Eucharia Minyoi Chilanga Member 57 Lion Sekwila Nsanta Sunningdale Member 58 Lion Kikinani Milambo Sunningdale Member 59 Lion Mudford Z. Mwandenga Mulungushi DCC – Legal/ GLT Member 60 Lion Maureen S. Chilala Ibex Member 61 Lion Moses Mulenga Kansanshi Region 1 Chairperson 62 Lion Annie Mukosa Sunningdale Member 63 Lion John Mayuka Kasama IPP 64 Lion Sheba Sinkonde Ibex Zone 14 Chairperson 65 Lion Joy Lombe Mulungushi Convention Committee Member 66 Lion Janet Musukwa Woodlands DCC Protocol 67 Lion Evelyn Chonya Kansenshi Member 68 Lion Rose Theo Ibex DCC International Forum 69 Lion Francis Mulenga Chilanga Convention Treasurer 70 Lion Yumba John Makeni Member 71 Lion Joseph Phiri Chilanga Member 72 Lion Linda Lukashi Chamba Valley Convention Committee Member 73 Lion Golden Lweendo Chilanga Member 74 Lion Richard Sakala Fairview Past President 75 Lion Chileshe M Makumbi Kafubu Service Chairperson 76 Lion Kennedy Phiri Kafubu 1st Vice President 77 Lion Abba Munasangu Choma Zone 16 Chairperson 78 Lion Dr. Gabriel Mpundu Longacres President 79 Lion Wanga Manda Longacres DCC Youth Exchange 80 Lion Nebat Mbewe Mulungushi Past President 81 Lion Eugene Kana Munali Member 82 Lion Delia Kaweche Jacaranda Member 83 Lion Justina C Simpungwe Jacaranda Member 84 Lion Bernard Nkhata Nkana Member 85 Lion Chris Mpundu Nkana Director 86 Lion Maxwell Kanyanga Nkana Member 87 Lion Joseph Kamanga Woodlands 3rd Vice President Page. 56 Annual General Meeting District 413 Zambia | 2020
88 Lion Christine Siatwinda Choma Member 89 Lion Chris Mwila Guest 90 Lion Cathy Milner Zambezi Club President 91 Lion Salome Mwanakatwe Jacaranda Club President 92 Lion Steve Ngosa Thandizani Club Treasurer 93 Lion Brian B Kafwimbi Thandizani Club Secretary 94 Lion Chomba C Munthali Thandizani Past President 95 Lion Joyce Mbuzi Itimpi DCC special Needs 96 Lion Mungule Alice Thandizani Member 97 Lion Faides Sakala Mulungushi Member 98 Lion Stella Samututa Mulungushi Club Treasurer 99 Lion Carolyn Chipepo Mulungushi DCC Children 100 Lion Lucas Mwambazi Chilanga GSTC 101 Lion Enid Sakala Mulungushi Tamer 102 Lion Martha Chapema Kapila Past President 103 Lion Grace Pupe Shimabala President 104 Lion Angela Hakantu Makeni 1st Vice President 105 Lion Catherine Mwewa Kafue Member 106 Lion Patrick E Chanda Mukuba Club secretary 107 Lion Walya O M Mukuba Service Chairperson 108 Lion Unathi Mambwe Sunningdale Member 109 Lion Mwenya Topham Rhodespark Member 110 Lion Matildah Katengwe Rhodespark DCC Women 111 Lion Brian Mukomboto Chilanga 1st Vice President rd 112 Lion Kasamba Mukomboto Chilanga 3 Vice President 113 Lion Maggie Mulela Kapila Member 114 Lion Carolyn Ndawa Kapila Club President 115 Lion Christopher Bwalya Munali Zone 11 Chairperson 116 Lion Josephine Bwalya Kapila Member 117 Lion Itami Chowa Member 118 Lion Mutale Lumbwe Roma Member 119 Lion Dorothy Kasompe Kafue Member 120 Lion CB Patil Kansenshi Member 121 Lion GM Musangu Kansenshi Member 122 Lion Joseph Nyirenda Kansenshi Member 123 Lion Emmanuel Phiri Chilanga Member 124 Lion David Kapaya Kapila Member 125 Lion Green Makamo Chongwe Past President 126 Lion Memory Mwansa Ibex President 127 Lion Emmanuel Kangwa Mukuba GMTC 128 Lion Norman Gondwe Kabwe Zone 7 Chairperson 129 Lion Shamo M Njeleka Luangwa President Solwezi 130 Lion Juliet Sakala Kansanshi Zone 1 Chairperson 131 Lion Eletina Phiri Lungu Kansenshi Club President 132 Lion Prince Nkhata Sunningdale Past President 133 Lion Judy Chowa Longacares Club Treasurer Annual General Meeting District 413 Zambia | 2020 Page. 57
134 Lion Virginia Chulu Mulungushi Member 135 Lion Dr. Prisca Kasonde Kabulonga Member st 136 Lion Clotildah Mwaanga Kabwe 1 Vice President 137 Lion Whyson Mumba Kamirenda Member 138 Lion Cynthia Mumba Kamirenda Member 139 Lion Twaambo Nzobokela Kamirenda Member 140 Lion Purity E Sibbenga Mosi O Tunya President 141 Lion Winheem Banda Mosi O Tunya Prospect 142 Lion Davie C Mumba Kansenshi Member 143 Lion Debbie Mwape Kapila Member 144 Lion Chipo H Matakala Chilanga DCC Environment st 145 Lion Changu Mbewe Roma 1 Vice President 146 Lion Cordilia Banda Kapila Member st 147 Lion Grace M. Mpolokoso Kafue 1 Vice President 148 Lion David Lihonde Munali DCC Publications
APOLOGIES 1 ID Hastings Chiti Kapila 2 Lion Mwaba Kasese Munali Deputy Cabinet Treasurer 3 Lion Welly Chikuka Lusaka Convention Convener
Page. 58 Annual General Meeting District 413 Zambia | 2020
THE INTERNATIONAL ASSOCIATION OF LIONS CLUBS
DISTRICT 413 - ZAMBIA
TREASURERS REPORT
Annual General Meeting District 413 Zambia | 2020 Page. 59
LIONS CLUBS INTERNATIONAL - DISTRICT 413 ZAMBIA QUARTER 2 TREASURERS’ REPORT TO THE 3NDCABINET MEETING VIRTUAL MEETING
· BRIEF
This is a summary report covering the period 1st July 2019 to 31st March 2020. The Report should be read together with the annexed detailed reports namely;
ü Income & Expenditure – Budget Vs Actual 31.03.2020. ü District 413 Recap 31.03.2020. ü Bank balances. ü Conclusion.
· Income
A total of ZMW 425,433.00 was received during the period under review as follows :-
o Club subscriptions ZMW 277,853.00 made up of;
§ Administration subscriptions ZMW 125,173.00. § LCI subscription ZMW129,440.00 and Project subscription ZMW22,400.00. § LEO Subscriptions ZMW 840.00.
o Other income of ZMW 101,909.00 realised includes;
§ FAZ – manning of gates at stadiums ZMW55,000.00. § Convention registration 2017-2018 ZMW 700.00. § RLLI Local fees K16,810.00.
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§ LEO’s fundraising ZMW 8,000.00. § Kabwe Lions Den ZMW 8,000.00. § Kasama Lions Den ZMW 12,000.00. § Bank interest ZMW 1,399.00.
o Other income - LCI ZMW 45,671.00 realised includes;
§ LEOS All Africa Conference ZMW 27,636.00. § International RLLI contribution – K18,035.00.
· Expenditure
o A total of ZMW 466,929.00 was spent during the period under review. Of this amount :-
§ ZMW 343,414.00 was spent on administration (paid from District/LCI subs) as follows:-
v Remittance of international dues ZMW 137,889.00 on behalf of clubs. v District convention expenses K20,000.00. v International visitors expenses K7,970.00. v Seminars and Workshop ZMW 22,828.00. v Lions Quest ZMW 119,060.00. v LEOS All Africa Conference ZMW 35,667.00.
The All Africa Conference organizing committee was over paid K8,230.78 (equivalent to US $600.00) which was for the RLLI but which was sent by Lions Clubs International together with the LEOs All Africa Conference grant as a total kwacha equivalent of K35,667.00 all of which was passed to the committee.
§ ZMW 37,361.00 was spent on District project activities (Financed by club sub) such as:-
v Medical camp ZMW 21,931.00. v Ndola School for the Visually impaired K600.00. v GST – Health services K6,893.00. v LEO – youth K1,200.00. v Secretariat and Archives ZMW 6,737.00.
Annual General Meeting District 413 Zambia | 2020 Page. 61
§ ZMW 78,996.00 was spent as District project activities (Financed by other income) as follows;
v FAZ – manning of gates snacks ZMW 39,016.00. v International – RLLI contribution expenses K14,000.00. v RLLI Local fees K15,000.00. v LEO’s expenses ZMW 7,500.00. v Club extension K3,480.00 .
§ ZMW 7,158.00 was spent on other administration expenses;
v Bank charges ZMW 2,140.00 (ZMW 440.00 to be refunded by bank for duplicated entries). v DG’s visitations ZMW 5,018.00.
The deficit shown as per income and expenditure is K41,496.00 However, this includes expenditure for Lion Quest whose income was recognized in the previous year. If this is adjusted for the surplus for the current period is K77,564.00.
· Status of Dues
o International
The details are as per the international recap is as presented by District Governor.
o District dues
Up to 30.04.2020 only 22 clubs out of the 54 have made part payments towards the district dues for the year 2019-2020. Of the 22 only 9 club has paid in full. I wish to encourage 13 clubs to ensure they pay the dues in full.
We are sitting with 2 deposits for which we have not identified the clubs which deposited the funds as no details were sent to us. We have requested the bank to provide the details and will up date the recap as soon as we have the details.
· Bank Balances
o Administration Account ZMW 46,059.54. o Project Account ZMW 56,769.02.
The bulk of the balance sitting on the Projects account is for the Lions Quest K24,807.52 and the FAZ manning of gates fundraiser of K15,984.00.
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· Conclusion
§ Firstly; I wish to appeal to Cabinet Officials to encourage the clubs or indeed ourselves to ensure that once a remittance is done, a copy of the proof of deposit is sent to Cabinet Treasurer or the Deputy. In addition, you can also request the bank to include a narration on the deposit. This will help to allocate the receipts to the appropriate club or activity line.
· I wish to pay gratitude to all of you for your support and indeed understanding.
Thank you very much.
Cabinet Treasurer Lion Mofya G Kapambwe
Annual General Meeting District 413 Zambia | 2020 Page. 63 THE INTERNATIONAL ASSOCIATION OF LIONS CLUBS
DISTRICT 413 - ZAMBIA
FINANCIAL STATEMENTS income & expenditure - Budget Vs Actual
Page. 64 Annual General Meeting District 413 Zambia | 2020 THE INTERNATIONAL ASSOCIATION OF LIONS CLUBS DISTRICT 413 ZAMBIA INCOME AND EXPENDITURE - BUDGET Vs ACTUAL 31.03.20
Budget Actual to Actual as a Item Narrative 2019-2020 31.03.20 % of Budget
I N C O M E
A Balance B/Forward – 2019/2020
B Subscription 1,408,063 255,453 18 1 Club Subscription - District Existing members 301,400 125,173 42 2 Projected New Lions - Joining fee 50% annual sub. 44,000 - - 3 Club Subscription - LCI Existing members 858,613 129,440 15 4 Projected New Lions - LCI Joining fee 204,050 - - 5 LEO Subscriptions - 840 100 C Projects 187,185 22,400 1 Ndola School For The Visually Impaired 36,000 8,400 23 2 Leo/Youth - With Club 3,600 500 14 3 Leo/Youth - Without Club 19,200 3,200 17 4 Health Services ( Sight, Diabetis, Environment, Paediatric Cancer & Hunger) 24,000 2,800 12 5 PRO Matching Grant Program 12,000 1,200 10 6 Lions Youth Exchange 18,000 1,800 10 7 Melvin Jones Clinic Project 30,000 4,500 15 8 Secretariat & Archives 30,000 - 9 Administration secreteriat 12,000 - 10 Peace Poster contest kits 2,385 - - D Other Income - District 215,850 101,909 47 1 Fundraising Committee a Core for Matching Grant Fund (Lions Quest) 39,750 - b Melvin Jones Childrens Hospital 43,600 - 2 Advertising - District Directory 3,000 - 3 Bank Interest Received 3,000 1,399 47 4 RLLI Local Fees 45,000 16,810 5 Tailtwisting 1,500 - 6 Donations - Various 7,500 - 7 Induction/ Membership Kits 44,000 - 8 Bad Debts Recovered 3,500 700 20 9 Outstanding Clubs Income 25,000 - 10 FAZ - Manning of gates at stadiums - 55,000 100 11 LEOS fundraising - 8,000 100 12 Kabwe Lions Den - 8,000 100 13 Kasama Lions Den - 12,000 100 E Other Income - LCI 267,650 45,671 1 International PRO Matching Grant 33,125 - - 2 International - New Club Extension 19,875 - - 3 International - Lions Quest 198,750 - - 4 International - RLLI Contribution 15,900 18,035 - 5 LEOS All Africa Conference - 27,636 100.00 E Total Income 2,078,748 425,433 20
E X P E N D I T U R E
F Administration - (Paid from District/LCI Sub) 1,237,663 343,414 28 1 District Convention 35,000 20,000 57 2 District Governors Awards 25,000 3 Legal Fees 2,500 4 LCI Dues Remmittance 1,062,663 137,889 13 5 Statutory Obligations 7,500 6 International Visitors 35,000 7,970 7 Seminars & Workshop 70,000 22,828 33 8 Lions Quest 119,060 100 9 LEOS All Africa Conference 35,667 100 G District Projects - (Financed by Club Sub) 217,185 37,361 17 1 Ndola School For The Visually Impaired 36,000 600 2 Leo/Youth 22,800 1,200 5 3 GST - Health Services ( Sight, Diabetis, Environment, Paediatric Cancer & Hunger) 24,000 6,893 29 4 Medical camp 30,000 21,931 73 5 PRO Matching Grant Program 12,000 6 Lions Youth Exchange 18,000 7 Melvin Jones Hospital Project 30,000 8 Secretariat & Archives 30,000 6,737 22 9 Administration secreteriat 12,000 Annual General Meeting District 413 Zambia | 2020 Page. 65 DistrictDistrict Treasurer Treasurer - Budget - Budget Proposal Proposal - 9- - 9- 10 Peace Poster contest kits 2,385
H District Projects - (Financed by Other Incomes) 185,725 78,996 43 1 PRO Matching Grant Program (markerting) 12,000 2 International - RLLI Contribution 15,900 14,000 88 3 International - PRO Matching Grant 33,125 4 Induction/ Membership Kits 13,200 5 RLLI Local Fees 45,000 15,000 33 6 GMT/GLT 40,000 7 Club externsion program 6,625 3,480 8 FAZ - Manning of gates at stadiums - 39,016 100 9 LEO's expenses - 7,500 - I Other Admini Expenses 137,969 7,158 5 1 Audit Fees 25,000 2 Bank Charges 3,500 2,140 61 3 Bad Debts Written Off 4 DG Team Visitation 50,000 5,018 10 5 Sundry Expenses 7,500 - 6 Contingency 51,969 7 All Africa expenses - - - I Outstanding Previous Years Payments
J Total Expenditure 1,778,542 466,929 26
K Surplus/ (Deficit) 300,207 (41,496) (14)
Page. 66 Annual General Meeting District 413 Zambia | 2020
District Treasurer - Budget Proposal - 9- THE INTERNATIONAL ASSOCIATION OF LIONS CLUBS
DISTRICT 413 - ZAMBIA
FINANCIAL STATEMENTS for the year ended 30 June 2019
Annual General Meeting District 413 Zambia | 2020 Page. 67 THE INTERNATIONAL ASSOCIATION OF LIONS CLUBS
DISTRICT 413 – ZAMBIA
CONTENTS PAGE
Statement of responsibility for annual financial statements 69
Report of the independent auditors 70 - 72
Statement of income and expenditure 73
Statement of changes in accumulated funds 74
Statement of financial position 75
Statement of cash flows 76
Statement of accounting policies 77
Notes to the financial statements 78 - 82
Administration income account 83
Administration expenditure account 84
Trust income and expenditure account 85
Page. 68 Annual General Meeting District 413 Zambia | 2020 THE INTERNATIONAL ASSOCIATION OF LIONS CLUBS
DISTRICT 413 – ZAMBIA
STATEMENT OF RESPONSIBILITY FOR THE ANNUAL FINANCIAL STATEMENTS
The Societies Act Cap 119 of The Laws of Zambia requires that Cabinet Officers Of Lions District 413 – Zambia to prepare financial statements for each financial year that fairly present the financial position and state of affairs of Lions District 413 – Zambia and its financial performance for that year.
In the opinion of the Lions District 413- Zambia – Cabinet Officers:
(i) the statement of comprehensive income is drawn up so as to give a true and fair view of the financial performance of Lions District 413 – Zambia for the year ended 30th June 2019. (ii) thestatement of financial position is drawn up so as to give a true and fair view of the state of affairs of the Lions District 413 – Zambia as at 30th June 2019. (iii) there are reasonable grounds to believe that the Lions District 413 - Zambia will be able to pay its debts as and when they fall due; and
Signed on 2nd May 2020 on behalf of Lions District 413 – Zambia Cabinet Officers by:
------Lion George Banda Lion Nicholas Mutale DISTRICT GOVERNOR (2018/ 2019) CABINET TREASURER (2018/ 2019)
Annual General Meeting District 413 Zambia | 2020 Page. 69 Kabwe & Co Limited. Chartered Accountants of Zambia
Robert Kabwe FCCA, FZICA, BA 25 Mpezeni Avenue, P OBox 21945,Kitwe. Tell: +260-2-223515 Telefax: +260-2 230135 Cell : +260-966-783605 email- [email protected]
REPORT OF THE INDEPENDENT AUDITORS
To the members of: LIONS DISTRICT 413 – ZAMBIA
We have audited the accompanying financial statements of the Lions District 413 - Zambia, which comprise the statement of financial position as at 30 June 2019, the statement of comprehensive income, statement of changes in accumulated funds and statement of cash flows for the year then ended, and a summary of significant accounting polices and other explanatory notes as set out on pages 73 to 85.
Opinion
In our opinion the financial statements give a true and fair view of the state of the financial position of Lions District 413 - Zambia as at 30th June 2019 and of its financial performance and its cash flows for the year then ended in accordance with International Financial Reporting Standards.
Cabinet Officers responsibilities for the financial statements
As described onpage69, the cabinet officers are responsible for the preparation and fair presentation of the financial statements in accordance with International Financial Reporting Standards. This responsibility includes: designing, implementing and maintaining internal controls relevant to the preparation and fair presentation of financial statements that are free from material misstatement; selecting and applying appropriate accounting policies; and making accounting estimates that are reasonable in the circumstances.
Auditor’s responsibility
Our responsibility is to express an opinion on these financial statements based on our audit. We conducted our audit in accordance with International Standards on Auditing. Those standards require that we comply with ethical requirements, plan and perform the audit to
Page. 70 Annual General Meeting District 413 Zambia | 2020 obtain reasonable assurance whether the financial statements are free from material misstatement. Kabwe & Co Limited. Chartered Accountants of Zambia Robert Kabwe FCCA, FZICA, BA
REPORT OF THE INDEPENDENT AUDITORS TO THE MEMBERS OF LIONS DISTRICT 413- ZAMBIA (CONTINUED)
An audit involves performing procedures to obtain audit evidence about the amounts and disclosures in the financial statements. The procedures selected depend on the auditor’s judgment, including the assessment of the risks of material misstatement of the financial statements. In making those risk assessments, the auditor considers internal controls relevant to the entity and fair presentation of the financial statements in order to design audit procedures that are appropriate in the circumstance,but not for the purpose of expressing an opinion on the effectiveness of the entity’s internal control. An audit also includes evaluation of the appropriateness of accounting policies used and the reasonableness of accounting estimates made by Cabinet Officers, as well as evaluating the overall presentation of the financial statements.
We believe that the evidence we have obtained is sufficient and appropriate to provide a basis for our audit opinion.
Key audit matters
1. Fixed assets Two properties owned by Lions District 413 Zambia continue to be excluded from financial statement. Neither have we had sight of the title deeds. A professional valuation of the property should be procured and incorporated in the financial statements.
2. Club debtors The balance due in respect of club debtors as per trial balance amount K695,502 while the club debtors listing total is K695,323. Bad debts provision in the sum of K57,506 has been made in the financial statements. The club debtors listing needs to be updated to agree with the trial balance.
3. Prepaid subscription At 30th June 2019, prepaid subscriptions amounted K4,615 as per note 4 of the
Annual General Meeting District 413 Zambia | 2020 Page. 71 accounts. However, included in sundry creditors is an amount of K23,531 as per note 7 of the accounts.
4. Annual return We have not had sight of annual return to the Register of Societies. Kabwe & Co Limited. Chartered Accountants of Zambia Robert Kabwe FCCA, FZICA, BA
REPORT OF THE INDEPENDENT AUDITORS TO THE MEMBERS OF LIONS DISTRICT 413- ZAMBIA (CONTINUED)
5. Bank confirmation At the conclusion of our audit work, we had not received confirmation for bank balances and we had no sight of Cavmont bank (Lions District 413 Quest project) statements as at 30th June 2019.
Report on Other Legal and Regulatory Requirement In our opinion, the financial statements of Lions District 413 - Zambia as of 30th June 2019 have been properly prepared in accordance with the Societies Act of the Laws of Zambia, and that the accounting records and registers required by the Societies Act have been kept.
KABWE & CO. Robert Kabwe F000082 Chartered Certified Accountants Partner Kitwe 5th May 2020
Page. 72 Annual General Meeting District 413 Zambia | 2020 THE INTERNATIONAL ASSOCIATION OF LIONS CLUBS
DISTRICT 413 – ZAMBIA
STATEMENT OF INCOME AND EXPENDITURE for the year ended 30th June 2019
2019 2018 Zambian Kwacha Note
Income 8 989,432 931,082 Expenditure 9 -834,418 -689,228
Surplus for the year 155,014 241,854
Annual General Meeting District 413 Zambia | 2020 Page. 73 THE INTERNATIONAL ASSOCIATION OF LIONS CLUBS
DISTRICT 413 – ZAMBIA
STATEMENT OF CHANGES IN ACCUMULATED FUNDS for the year ended 30th June 2019
Zambian Kwacha Trust Revaluation General Total funds reserves reserves
At 1 July 2016 Restatedbalanceat1July2016 268,196 0 457,309 725,505 (Deficit)fortheyear 0 0 - -261,322 261,322 Trust surplus for the year 24,205 0 0 24,205
At1July2017 292,401 0 195,987 488,388 Lions District 413 convention 0 0 10,951 10,951 surpluses LionsDistrict413secretariatfunds 0 0 1,035 1,035 LionsDistrict413Questproject 0 0 1,371 1,371
Restated opening balance at1 July 292,401 0 209,344 501,745 2017 Revaluationsurplusonfixedassets 0 134,000 0 134,000 Surplusontrustaccount 444,648 0 0 453,148 Surplus onadministrationaccount 0 0 241,854 241,854
Restated opening balance at1 July 737,049 134,000 451,198 1,322,247 2018 Prioryearadjustments 0 0 441 441 Lions District 413 convention write 0 0 -6,165 -6165 off Lions District 413 secretariat funds 0 0 -1,050 -1,050 write Revaluation surplus 0 -13,400 13,400 0 Surplusontrustaccount 145,036 0 0 145,036 Surplus onadministrationaccount 0 0 155,014 155,014
As at 30th June 2019 882,085 120,600 612,838 1,615,523
Page. 74 Annual General Meeting District 413 Zambia | 2020 THE INTERNATIONAL ASSOCIATION OF LIONS CLUBS
DISTRICT 413 – ZAMBIA
STATEMENT OF FINANCIAL POSITION as at 30th June 2019
Zambian Kwacha Note 2019 2018
ASSETS
Non - current assets Property and equipment 3 146,805 162,205
Current assets Clubdebtors 4 695,323 494,370 Sundrydebtors 5 151,468 116,672 Cash and bank 6 814,546 679,458
1,661,337 1,290,500
Total assets 1,808,142 1,452,705
CAPITAL AND LIABILITIES
Capital and reserves Accumulated fund 612,838 451,198 Revaluation reverse 120,600 134,000 Trust funds 882,085 737,049
1,615,523 1,322,247
Current liabilities Accounts payable 7 192,619 130,458
Total capital and liabilities 1,808,142 1,452,705
The responsibilities of the Cabinet Officers with regards to the preparation of these financial statements are as stated on page70. The financial statements on pages 74 to 85 were approved by the Cabinet Officers 2nd May 2020 and signed on their behalf by:
Lion George Banda Lion Nicholas Mutale
Annual General Meeting District 413 Zambia | 2020 Page. 75 DISTRICT GOVERNOR(2018/ 2019) CABINET TREASURER(2018/ 2019)
THE INTERNATIONAL ASSOCIATION OF LIONS CLUBS
DISTRICT 413 – ZAMBIA
STATEMENT OF CASH FLOWS for the year ended 30th June 2019
Zambian Kwacha Note 2019 2018
Cash inflows from operating activities Surplus for the year 300,050 686,502 Prior year adjustment -6,774 13,357 Interest -14,543 -7,034 Depreciation 15,400 2,000
Cash flows before working capital charges 294,133 694,825 (Increase) in accounts receivables -235,749 -272,886 Increase (decrease) in accounts payables 62,161 -9,783 Net cash inflow/ (outflow) from operating 120,545 412,156 activities
Cash flows from investing activities Cash receipts for capital projects 0 0 Expenditure on property and equipment 0 0 Net cash (outflow) / inflow from investing 0 0 activities
Returns on investments and servicing of finance Interest received 14,543 7,034
Movement in cash and cash equivalents Net cash inflow 135,088 419,190 0 Cash and cash equivalents at beginning of year 679,268 260,268
Cash and cash equivalents at end of year 814,356 679,458
Represented by:
Cash in hand and at bank 814,546 679,458
Page. 76 Annual General Meeting District 413 Zambia | 2020 THE INTERNATIONAL ASSOCIATION OF LIONS CLUBS
DISTRICT 413 – ZAMBIA
ACCOUNTING POLICIES
1.0 Principal activities
The principal activities of Lions District 413 – Zambia are service works.
2.0 Significant accounting policies
The financial statements are prepared under the historical cost convention and applicable accounting standards generally accepted in Zambia.
Income is principally made up of offering,tithes,harvest and other sundry income.
2.1 Tangible fixed assets Fixed assets are stated in the balance sheet at cost less accumulated depreciation.
2.2 Depreciation Depreciation is charged to write of the cost of fixed assets less their residual value on a straight line basis over the expected useful lives of the assets concerned.
2.3 Income recognition Income represents membership levies, subscriptions, donations and all other receipts from sundry sources receivable during the year.
2.4 Expenditure Expenditure, excluding that on acquisition of fixed assets, is written off in the year in which payment is made. Accruals are made for expenses incurred but not discharged at end of the year.
2.5 Translation of foreign currencies Transactions denominated in foreign currencies are translated into Zambian Kwacha at exchange rates ruling at date of the transaction. Gainandlosses arisingon translation are included in the statement of comprehensive income in the year in which they are arise.
2.6 Taxation No provision for taxation has been made in these financial statements as Lions District 413 – Zambia is exempt from tax under Section 5 of the Income Tax Act of the Laws of Zambia.
Annual General Meeting District 413 Zambia | 2020 Page. 77 THE INTERNATIONAL ASSOCIATION OF LIONS CLUBS
DISTRICT 413 – ZAMBIA
NOTES TO THE FINANCIAL STATEMENTS for the year ended 30 June 2019
Zambian Kwacha
3. Property and equipment
Land & Furniture& Computer Buildings Equipment Equipment CWIP Total
COST OR VALUATION At1July2018 134,000 15,672 0 24,205 173,877 Additions during year 0 0 0 0 0
At 30 June 2018 134,000 15,672 0 24,205 173,877
DEPRECIATION At1June2018 0 11,672 0 0 11,672 Charge for year 13,400 2,000 0 0 15,400
At 30 June 2019 13,400 13,672 0 0 27,072
NET BOOK VALUE At 30 June 2019 120,600 2,000 0 24,205 146,805
At1July2018 134,000 4,000 0 24,205 162,205
Page. 78 Annual General Meeting District 413 Zambia | 2020 DISTRICT 413 – ZAMBIA
NOTES TO THE FINANCIAL STATEMENTS for the year ended 30 June 2018
Zambian Kwacha 2019 2018
4. Club debtors 4.1 Solwezi – Kansanshi 19,548 12,293 Chililabombwe 17,455 11,025 Chingola- Nchanga 14,115 5,835 Solwezi – Mutanda 6,800 0 57,918 29,153
4.2 Bwafwano 20,138 14,263 Kitwe 18,818 12,943 Nkana 0 0 Mukuba 0 13,313 38,956 40,519
4.3 Mufulira 21,975 14,535 Kalulushi 12,300 6,425 Jacaranda 0 8,710 Itimpi -535 1,750 33,740 31,420
4.4 Mansa 15,525 9,835 Samfya 11,155 11,155 Kawambwa 25,836 19,961 Chembe 9,430 1,890 61,946 42,841
4.5 Thandizani 20,730 13,560 Twikatane 19,825 13,395 Ndola 0 0 Kansenshi 0 0 Kafubu -5 0 40,550 26,955
4.6 Mpika Lwitikila 18,960 9,755 Kasama 16,560 11,760 35,520 21,515
4.7 Chibombo 18,105 12,230 Kabwe 15,420 11,960 Mukuyu 9,885 2,160 Kapirimposhi 8,875 1,890 52,285 28,240
THE INTERNATIONAL ASSOCIATION OF LIONS CLUBS
DISTRICT 413 – ZAMBIA Annual General Meeting District 413 Zambia | 2020 Page. 79 NOTES TO THE FINANCIAL STATEMENTS for the year ended 30 June 2019
Zambian Kwacha 2019 2018
4. Club debtors (Continued) 4.8 Mililmo 22,148 16,087 Mumbwa 21,153 14,353 Lusaka West 20,789 13,433 Kasupe 20,320 12,040 Woodlands 0 -145 84,410 55,768
4.9 Luangwa 10,155 5,355 Emmasdale 5,085 0 Kabulonga 0 -557 Mulungushi 0 -65 15,240 4,733
4.10 Kaoma 22,445 5,830 Mongu 11,430 16,570 33,875 22,400
4.11 Lusaka 26,710 7,565 Nkwazi 16,925 14,730 Munali 0 13 Longacres 0 1,050 43,635 23,358
4.12 Chelston 22,245 14,705 Chamba Valley 19,258 12,828 Chongwe 13,478 10,378 Roma -2,900 0 52,081 37,911
4.13 Chipata (Nyimba) 22,618 14,183 22,618 14,183
THE INTERNATIONAL ASSOCIATION OF LIONS CLUBS
DISTRICT 413 – ZAMBIA
NOTES TO THE FINANCIAL STATEMENTS for the year ended 30 June 2019
Page. 80 Annual General Meeting District 413 Zambia | 2020 Zambian Kwacha 2019 2018 4. Club debtors (continued) 4.14 Fairview 15,695 8,255 Ibex 0 -450 Sunningdale -35 -50 Kapila -1,140 -122 14,520 7,633
4.15 Chilanga 0 -1,900 Makeni 24,368 19,068 Kafue 22,288 18,403 Chirundu 13,030 13,030 Shimabala 18,413 12,538 Mazabuka 9,800 1,890
87,899 63,029
4.16 Monze 24,025 20,511 Choma Central 5,250 200 Kalomo 13,183 6,938 Mosi-O- Tunya Mo 21,498 14,983 Livingstone - Zambezi 9,065 2,080 73,021 44,712
Grand total 748,214 494,370 Less : provision for bad debts (Note 4.17) -57,506 0 Add : pre-paid subscription 4,615 0 695,323 494,370
4.17 Bad Debts Lusaka west 20,789 0 Chirundu port 13,030 0 Kabwe Mukuyu 9,885 0 Lusaka 8,802 0 Lusaka Chelstone 5,000 0
57,506 0
THE INTERNATIONAL ASSOCIATION OF LIONS CLUBS
DISTRICT 413 – ZAMBIA
NOTES TO THE FINANCIAL STATEMENTS for the year ended 30 June 2019
Zambian Kwacha 2019 2018 5. SUNDRY DEBTORS Annual General Meeting District 413 Zambia | 2020 Page. 81 Paid to LCI on behalf of Clubs ( Note 5.1) 99,328 42,852 Convention committee 25,000 25,000 ELLI advance (Lion Daniel Zyambo) 14,591 14,591 Dens committee 8,500 8,500 ISAAME (project Lion Daniel Zyambo) 3,910 24,500 LCI District account 139 139 IPDG Jessica Choobe 0 1,090 151,468 116,672
5.1 PAID TO LCI ON BEHALF OF CLUBS Milimo 12,073 4,888 Lwitikila 10,063 7,652 Chipata 8,885 0 Monze 8,770 6,623 Lusaka West 7,804 7,804 Chibombo 7,119 5,237 Mufurila 5,543 0 Kaoma 3,703 0 Chililabimbwe 3,587 1,000 Mansa 3,514 0 Chingola Nchanga 3,431 0 Kawambwa 3,041 3,041 Kapirimposhi 2,500 2,500 Mazabuka 2,460 0 Kabwe Mukuyu 2,291 0 Kalomo 2,271 743 Livingstone Mosi Tunya 2,233 0 Kitwe Bwafano 2,010 0 Rhodespark 1,912 0 Mutanda 1,850 1,850 Kalulushi 1,424 0 Makeni 1,300 1,300 Ndola Thandizani 666 0 Chembe 664 0 Shimabala 214 214
99,328 42,852
THE INTERNATIONAL ASSOCIATION OF LIONS CLUBS
DISTRICT 413 – ZAMBIA
NOTES TO THE FINANCIAL STATEMENTS for the year ended 30 June 2019
Zambian Kwacha
2019 2018 6. BANK AN CASH Page. 82 Annual General Meeting District 413 Zambia | 2020 Melvin Jones Children Eye Hospital Project 541,019 491,979 Lions District 413 - Projects Account 143,868 51,399 Zambia Charity Fund - Fixed deposit 124,147 116,000 Zambia Charity Fund -Saving Account 2,167 2,093 Lions District 413 Administration 1,974 2,630 Lions District 413 Quest Project 1,371 1,371 District Convention accounts 0 10,951 Secretariat 0 3,035 814,546 679,458
7. SUNDRY CREDITORS Creditors and accruals 85,230 87,622 Accruals – Convention (Note 7.1) 45,858 Audit fees 38,000 23,920 Pre - paid subscriptions (Note 7.2) 23,531 18,916
192,619 130,458
7.1 ACCRUALS - CONVENTION Grandview Hotels & Resort (T/ A Court yard) 34,858 0 Yazmin 7,900 0 Convener 2,100 0 Janet/ Joy 1,000 0 45,858 0
7.2 PRE PAID SUBSCRIPTIONS Ndola 6,201 6,201 Roma 5,740 2,840 Mulungushi 4,365 4,365 Kabulonga 3,157 3,157 Chilanga 1,517 1,517 Lusaka Kapila 1,140 0 Itimpi 535 0 Luanshya 501 501 Sunningdale 370 335 Ndola Kafubu 5 0
23,531 18,916 THE INTERNATIONAL ASSOCIATION OF LIONS CLUBS
DISTRICT 413 – ZAMBIA
NOTES TO THE FINANCIAL STATEMENTS for the year ended 30 June 2019
Zambian Kwacha 2019 2018
8. ADMINISTRATION INCOME
Unpaid subscriptions 270,682 318,646 District convention 198,605 0 Annual General Meeting District 413 Zambia | 2020 Page. 83 Subscriptions from clubs 151,382 150,710 LCI dues 116,207 90,408 Women Symposium 65,830 0 Grants RTGS 47,043 45,765 Gate manning (FAZ) 40,000 0 Leo levy 32,640 5,100 Other 19,761 4,000 Induction kits 11,610 14,480 Cabinet installation 10,150 0 Secretariat 8,500 20,150 Interest received 6,322 7,034 Youth exchange 5,100 5,400 Pro dues 3,500 3,800 Campaign 100 LCIF 2,100 0 LCIF 0 151,810 Administration charge on fundraising activities 0 50,520 Zambia Charity fund 0 30,000 Issame project 0 24,500 Lions Club of Zambezi Livingstone 0 8,500 Tail twisting 0 259
989,432 931,082
THE INTERNATIONAL ASSOCIATION OF LIONS CLUBS
DISTRICT 413 – ZAMBIA
NOTES TO THE FINANCIAL STATEMENTS for the year ended 30 June 2019
Zambian Kwacha 2019 2018
9. ADMINISTRATION EXPENDITURE Convention registration fees 249,830 0 LCI remittances 116,207 100,671 Women symposium 66,490 0 Bad debts provision 57,506 159,180 Regional leadership Institute 55,120 45, 765 Page. 84 Annual General Meeting District 413 Zambia | 2020 Leo levy 43,400 8,272 District governor’s office 40,945 30,574 International visitors 27,071 5,489 Club extension 26,644 28,130 District convention 26,231 49,445 Cabinet meeting expenses 21,840 0 Seminars and workshops 17,600 36,467 Depreciation 15,400 2,000 District governors’ awards 13,950 21,000 Gate manning (FAZ) 11,000 0 Audit fees 16,580 10,000 Cabinet installation 10,000 0 Printing and stationery 6,480 4,140 Secretariat and archives 5,000 4,040 Bank charges 2,650 3,330 District 413 LCIF 1,921 165,669 Funeral expenses 1,700 0 Induction kits 853 13,390 RLLI 0 1,666 834,418 689,228
THE INTERNATIONAL ASSOCIATION OF LIONS CLUBS
DISTRICT 413 – ZAMBIA
NOTES TO THE FINANCIAL STATEMENTS for the year ended 30 June 2019
Zambian Kwacha 2019 2018 10. TRUST INCOME AND EXPENDITUE ACCOUNT Income Lions Quest 168,122 Disaster relief 125,355 0 Oswal shael 118,103 Storma 96,764 0 Donations 15,000 20,000 Ndola School 11,545 9,600 Interest Zambia Charity fund 8,221 0 Annual General Meeting District 413 Zambia | 2020 Page. 85 Melvin Jones Children Eye Referral Hospital fundraiser 7,500 8,500 Medical camp 7,200 6,800 Fund raising committee 3,440 15,510 MJF Clinic fund raiser 0 627,938 Melvin Jones Children Eye Hospital fundraiser 0 8,500 DRC contributions 0 5,635
561,250 693,983
Expenditure Disaster relief 124,000 17,685 ECG Machine 113,041 0 Storma 94,494 0 Lions Quest 25,788 0 Ndola School 24,790 14,558 Medical camp 24,175 14,666 Donation - Convention 5,870 Melvin Jones Children Eye Referral Hospital fundraiser 3,697 139,950 Bank charges 360 769 Administration charge on fundraising 0 50,520 Donation to rebuilding of markets 0 10,000 MJCERH (Mass Media Plot Rates) 0 1,187
416,215 249,335
Surplus for the year 145,035 444,648
Page. 86 Annual General Meeting District 413 Zambia | 2020
1. Background 2018, marked a significant milestone for Lions of Zambia having created a developmental agency to manage project on its' behalf, called Lions Aid Zambia (LIAZ). This was in its' endeavor to cement initiatives spawn and implemented by Lions Aid Norway in Zambia following it's' decision to close. The new agency started operations on 1st October 2018, following it's' registration and award of a five-year renewable operating certificate under the Non- Governmental Organization Act of 2009.
The objectives of LIAZ are; a. To support interventions to eradicate visual impairment by combating eye diseases, creating infrastructure to improve eye care delivery, increasing the number of trained eye care professionals and making vision care more equitable and sustainable. b. To support the youth, have access to equitable education, feel cared for and experience healthy developments so they can have the chance to achieve their dreams. c. To provide disaster relief to communities affected through short term and longterm initiatives of rebuilding homes and lives. d. To support humanitarian needs that include health issues such as measles, cancer and diabetes to empowering those with disabilities to lead more independent and fulfilling lives. e. To support initiatives that promote the empowerment of women.
2. Partners /Donors The formative year, 2018, LIAZ signed grant agreements with Sightsavers and Lions Aid Norway for implementation of Trachoma Elimination activities in Western Province and support to non-eye health projects in Central and Lusaka Provinces respectively.
LIAZ is alive to the need to diversify its' income portfolio to sustain the operations. It is for the reasons that in the current financial year, LIAZ secured more funding from; a) Crown Agents to support trachoma elimination activities in Western Province. b) Lions Clubs International Foundation (LCIF) with counterpart funding from the Pyott Foundation for a five-year comprehensive eye care project targeting eight districts of Luapula Province.
Page. 88 Annual General Meeting District 413 Zambia | 2020 c) Varre Jul with counterpart funding from Jevnaker Municipal Council, who have committed to support the construction of a rural health center at Chamulimba. The construction will commerce once the current Covid-19 pandemic that the Global is grappling with is brought under control. To-date LIAZ has received grant disbursements of ZMW8,144,342.14 (ZMW4,491,221.22 in 2018/19 and ZMW3,653,120.92 in 2019/2020 to date). LIAZ will continue to seek new opportunities with possible donors while captivating existing relationships.
3. Project Results a) Eye Health Since inception, LIAZ has been supporting activities in 22 districts situated in four provinces namely Lusaka, Central, Western and Luapula. To date over 502,629 people have benefited from our activities with the majority having been treated for active Trachoma in Western Province. In addition, a total of 455 patients underwent Trachoma Trichiasis surgeries, while 3,395 were screen and treated for various eye ailments.
CDD Nasilele Liziwa and Mukumbi Kozo adminsitering drugs door to door at Lifelo b) Non-Eye Health Village Mulonga RHC Shangombo to Fulayi LIAZ completed the construction of a rural health Masiye, 11 yrs old. centre in Mumbwa Rural, at Kayumweyumwe. The health centre comprising a staff house, Rural Health centre, Incinerator and VIP toilets was constructed at a cost of ZMW669,278. Further, we supported the renovation of the Operating Theater at Chongwe District Hospital in addition to a donation of assorted equipment and instruments made possible by the generosity of our partners Varre Jul. Annual General Meeting District 413 Zambia | 2020 Page. 89 and Further, 3,025 health and community health works were oriented in case identification for trachoma trichiasis and drug distribution against active trachoma.
Nalumino Kayawe Centre Sister in Charge introducing Zithromax to CDDs.
Kayumweyumwe Rural Health Centre.
3. Finance Since inception, LIAZ has spent ZMW5,895,459.97 (ZMW3,266,100 in 2018/2019 and ZMW2,629,359.97 in 2019/20) against recognized grant income of ZMW6,123,525.92 resulting in a cumulative surplus of ZMW228,065.95.
Of the ZMW5,895,459.97 spent trachoma activities accounted for 63%, whilst administration accounted for 8%. Going forward the trend shall lean towards higher spent on comprehensive eye care following grant award received from LCIF.
4. Conclusion The advent of covid-19 has disrupted activities significantly. It is our hope that it will soon be brought under control to enable us commence implementation of outreaches activities. Lastly, I wish to say thank you to all who have made the achievements possible, our supporters, partners, sta ffand, of course, my fellow Board members. Our staff that who are leading the organisation with extraordinary energy, dynamism and creative flair, I have no doubt LIAZ will continue to go from strength to strength.
PID Hastings Eli Chiti PMJF Chairperson
Page. 90 Annual General Meeting District 413 Zambia | 2020 Lions Aid Zambia (Registration number RNGO/101/0016/2013) Financial statements for the year ended June 30, 2019
Annual General Meeting District 413 Zambia | 2020 Page. 91 Lions Aid Zambia (Registration number RNGO/101/0016/2013) Financial Statements for the year ended June 30, 2019 General Information
Country of incorporation and domicile Zambia
Nature of business and principal activities The Principal activity of the Project is that of eye care services by assisting in providing adequate infrastructure, training scholarships and by sensitising the public in general on eye-care and thus ensuring access to quality, affordable health products and services.
Board Members Mr. Hastings Eli Chiti Dr. Grace Chipalo Mutati Mr. Nicholas Mutale Ms. Barbara Muchimba Dr. Mary Haanyama Miyanda Ms. Christina Mulenga Kasonde Ms. Jessica Choobe Mr. Mudson Mwandenga Mr Robinson Misitala Dr. George Banda
Registered office Lions Aid Zambia Address: Plot 43-A Mwambula Road, Jesmondine Po Box 32731 Lusaka, Zambia 10101
Bankers Barclays Bank Zambia Plc
Auditors CMI Solutions Chartered Accountants Registered Auditors Member firm Plot No.12 Lunzua Road Rhodes Park Lusaka Zambia 10101
Secretary Mr. Nicholas Mutale
Level of assurance These financial statements have been audited in compliance with the applicable requirements of the Non-Governmental Organisations Act No. 16 of 2009 in accordance the ISAs.
Currency Zambian Kwacha(ZMW)
Page. 92 Annual General Meeting District 413 Zambia | 2020 Lions Aid Zambia (Registration number RNGO/101/0016/2013) Financial Statements for the year ended June 30, 2019 Contents
Page
Board Members Responsibilities and Approval 94
Board Members Report 95
Independent Auditor's Report 96 - 97
Statement of Financial Position 98
Statement of Profit or Loss and Other Comprehensive Income 99
Statement of Changes in Unrestricted Net Assets 100
Statement of Cash Flows 101
Accounting Policies 102 - 105
Notes to the Financial Statements 106 - 108
The following supplementary information does not form part of the financial statements and is unaudited:
Detailed Income Statement 109 - 110
Annual General Meeting District 413 Zambia | 2020 Page. 93 Lions Aid Zambia (Registration number RNGO/101/0016/2013) Financial Statements for the year ended June 30, 2019 Board Members Responsibilities and Approval
The board members are required in terms of the Non-Governmental Organisations Act No. 16 of 2009 to maintain adequate accounting records and are responsible for the content and integrity of the financial statements and related financial information included in this report. It is their r esponsibility to ensure that the financial statements f airly present the state of affairs of the company as at the end of the financial year and the results of its operations and cash flows for the period then ended, in conformity with International Financial Reporting Standards . The external auditors are engaged to express an independent opinion on the financial statements.
The financial statements are prepared in accordance with International Financial Reporting Standards a nd are based upon appropriate accounting policies consistently applied and supported by reasonable and prudent judgements and estimates.
The board members acknowledge that they are ultimately responsible for the system of internal financial control established by the organisation a nd place considerable importance on maintaining a strong control environment. To enable the board members t o meet these responsibilities, the board members s et standards for internal control aimed at reducing the risk of error or loss in a cost effective manner. The standards include the proper delegation of responsibilities within a clearly defined framework, effective accounting procedures and adequate segregation of duties to ensure an acceptable level of risk. These controls are monitored throughout the organisation and all employees are required to maintain the highest ethical standards in ensuring the organisation’s business is conducted in a manner that in all reasonable circumstances is above reproach. The focus of risk management in the organisation is on identifying, assessing, managing and monitoring all known forms of risk across the organisation. While operating risk cannot be fully eliminated, the organisation endeavours to minimise it by ensuring that appropriate infrastructure, controls, systems and ethical behaviour are applied and managed within predetermined procedures and constraints.
The board members are of the opinion, based on the information and explanations given by management, that the system of internal control provides reasonable assurance that the financial records may be relied on for the preparation of the financial statements. However, any system of internal financial control can provide only reasonable, and not absolute, assurance against material misstatement or loss.
The board members have r eviewed the organisation’s cash flow forecast for the year t o June 30, 2020 a nd, in light of this review and the current financial position, they are satisfied that the organisation has or had access to adequate resources to continue in operational existence for the foreseeable future.
The external auditors are responsible for independently auditing and reporting on the organisation's financial statements The financial statements have been examined by the organisation's external auditors and their report is presented on pages 96 to 97.
The financial statements set out on page 98 to 110 , which have been prepared on the going concern basis, were approved by the board members on ______and were signed on their behalf by:
Approval of financial statements
Mr. Hastings Eli Chiti Dr. Grace Chipalo Mutati Chairperson Deputy Chairperson
Page. 94 Annual General Meeting District 413 Zambia | 2020 Lions Aid Zambia (Registration number RNGO/101/0016/2013) Financial Statements for the year ended June 30, 2019 Board Members Report
The board members have p leasure in submitting their r eport on the financial statements o f Lions Aid Zambia f or the year ended June 30, 2019,which disclose the state of affairs of the Organisation.
1. Nature of business
Lions Aid Zambia was incorporated in Zambia with interests in the Non-profit industry. The Principal activity of the Project is that of eye care services by assisting in providing adequate infrastructure, training scholarships and by sensitising the public in general on eye-care and thus ensuring access to quality, affordable health products and services.
2. Review of financial results and activities
The financial statements h ave been prepared in accordance with International Financial Reporting Standards and the requirements of the Non-Governmental Organisations Act No. 16 of 2009.
Full details of the financial position, results of operations and cash flows of the organisation a re set out in these financial statements.
3. Events after the reporting period
The board members are not aware of any material event which occurred after the reporting date and up to the date of this report.
4. Going concern
The board members believe that the organisation has adequate financial resources to continue in operation for the foreseeable future and accordingly the financial statements h ave been prepared on a going concern basis. The board members have satisfied themselves that the organisation is in a sound financial position and that it has access to sufficient financial support to meet its foreseeable cash requirements. The board members are not aware of any new material changes that may adversely impact the organisation. The board members are also not aware of any material non-compliance with statutory or regulatory requirements or of any pending changes to legislation which may affect the organisation.
5. Secretary
The Organisation's secretary is Mr. Nicholas Mutale.
6. Terms of appointment of the auditors
CMI Solutions Chartered Accountants were appointed auditors of the company on 24th July, 2019 and have expressed their willingness to continue in office. A resolution proposing their reappointment will be put to the Annual General Meeting.
The financial statements set out on page 98 - 110 , which have been prepared on the going concern basis, were approved by the on , and were signed on its behalf by:
Approval of financial statements
Mr. Nicholas Mutale Secretary
Annual General Meeting District 413 Zambia | 2020 Page. 95 Independent Auditor's Report
To the members of Lions Aid Zambia
Opinion
We have audited the financial statements of Lions Aid Zambia set out on pages 98 to 106, which comprise the statement of financial position as at June 30, 2019, and the statement of profit or loss and other comprehensive income, statement of changes in unrestricted net assets a nd statement of cash flows f or the year t hen ended, and notes to the financial statements, including a summary of significant accounting policies .
In our opinion, the financial statements present fairly, in all material respects, the financial position of Lions Aid Zambia as at June 30, 2019, and its financial performance and cash flows for the year t hen ended in accordance with International Financial Reporting Standards and the requirements of the Non-Governmental Organisations Act No. 16 of 2009.
Basis for opinion
We conducted our audit in accordance with International Standards on Auditing. Our responsibilities under those standards are further described in the Auditor’s Responsibilities for the Audit of the financial statements section of our report. We are independent of the company in accordance with the International Ethics Standards Board for Accountants Code of Ethics for Professional Accountants (Parts A and B) (IESBA Code) a nd other independence requirements applicable to performing audits of financial statements in Zambia. We have fulfilled our other ethical responsibilities in accordance with the IESBA Code and in accordance with other ethical requirements applicable to performing audits in Zambia. We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our opinion.
Other information
The board members are responsible for the other information. The other information comprises the Board Members' Report and the Detailed Income Statement a s required by the Non-Governmental Organisations Act No. 16 of 2009, which we obtained prior to the date of this report. Other information does not include the financial statements and our auditor's report thereon.
Our opinion on the financial statements does not cover the other information and we do not express an audit opinion or any form of assurance conclusion thereon.
In connection with our audit of the financial statements, our responsibility is to read the other information and, in doing so, consider whether the other information is materially inconsistent with the financial statements or our knowledge obtained in the audit, or otherwise appears to be materially misstated. If, based on the work we have performed, we conclude that there is a material misstatement of this other information, we are required to report that fact. We have nothing to report in this regard.
Responsibilities of the Board for the Financial Statements
The board members are responsible for the preparation and fair presentation of the financial statements in accordance with International Financial Reporting Standards a nd the requirements of the Non-Governmental Organisations Act No. 16 of 2009, and for such internal control as the board members d etermine is necessary to enable the preparation of financial statements that are free from material misstatement, whether due to fraud or error.
In preparing the financial statements, the board members are responsible for assessing the company’s ability to continue as a going concern, disclosing, as applicable, matters related to going concern and using the going concern basis of accounting unless the board members either intend to liquidate the company or to cease operations, or have no realistic alternative but to do so.
Auditor's responsibilities for the audit of the Financial Statements
Our objectives are to obtain reasonable assurance about whether the financial statements as a whole are free from material misstatement, whether due to fraud or error, and to issue an auditor's r eport that includes our o pinion. Reasonable assurance is a high level of assurance, but is not a guarantee that an audit conducted in accordance with International Standards on Auditing will always detect a material misstatement when it exists. Misstatements can arise from fraud or error and are considered material if, individually or in the aggregate, they could reasonably be expected to influence the economic decisions of users taken on the basis of these financial statements.
Page. 96 Annual General Meeting District 413 Zambia | 2020 As part of an audit in accordance with International Standards on Auditing, we exercise professional judgement and maintain professional scepticism throughout the audit. We also: Identify and assess the risks of material misstatement of the financial statements, whether due to fraud or error, design and perform audit procedures responsive to those risks, and obtain audit evidence that is sufficient and appropriate to provide a basis for our opinion. The risk of not detecting a material misstatement resulting from fraud is higher than for one resulting from error, as fraud may involve collusion, forgery, intentional omissions, misrepresentations, or the override of internal control.
Independent Auditor's Report
Obtain an understanding of internal control relevant to the audit in order to design audit procedures that are appropriate in the circumstances, but not for the purpose of expressing an opinion on the effectiveness of the company’s internal control. Evaluate the appropriateness of accounting policies used and the reasonableness of accounting estimates and related disclosures made by the board members. Conclude on the appropriateness of the board members use of the going concern basis of accounting and based on the audit evidence obtained, whether a material uncertainty exists related to events or conditions that may cast significant doubt on the company’s ability to continue as a going concern. If we c onclude that a material uncertainty exists, we are r equired to draw attention in our auditor's r eport to the related disclosures in the financial statements or, if such disclosures are inadequate, to modify our opinion. Our conclusions are based on the audit evidence obtained up to the date of our auditor's report. However, future events or conditions may cause the company to cease to continue as a going concern. Evaluate the overall presentation, structure and content of the financial statements, including the disclosures, and whether the financial statements represent the underlying transactions and events in a manner that achieves fair presentation.
We communicate with the regarding, among other matters, the planned scope and timing of the audit and significant audit findings, including any significant deficiencies in internal control that we identify during our audit.
______CMI Solutions Chartered Accountants
Given Ian Ncube Partner AUD/F002992
Annual General Meeting District 413 Zambia | 2020 Page. 97 Lions Aid Zambia (Registration number RNGO/101/0016/2013) Financial Statements for the year ended June 30, 2019 Statement of Financial Position as at June 30, 2019 Figures in Zambian Kwacha Note(s) 2019
Assets Non-Current Assets Property, plant and equipment 2 6,687
Current Assets Receivables 3 114,751 Cash and cash equivalents 4 1,113,683 1,228,434 Total Assets 1,235,121
Equity and Liabilities Equity Surplus Funds 278,871
Liabilities Non-Current Liabilities Deferred income 6 143,065
Current Liabilities Payables 5 813,185 Total Liabilities 956,250 Total Equity and Liabilities 1,235,121
The financial statements and the notes on page 95 - 110 , were approved by the board members on the ______and were signed on its behalf by:
Mr. Hastings Eli Chiti Dr. Grace Chipalo Mutati Chairperson Deputy Chairperson
Page. 98 Annual General Meeting District 413 Zambia | 2020 Lions Aid Zambia (Registration number RNGO/101/0016/2013) Financial Statements for the year ended June 30, 2019 Statement of Profit or Loss and Other Comprehensive Income Figures in Zambian Kwacha Note(s) 2019
Grant Income 3,544,971 Exchange variances / commission gains (losses) 7 (1,506) Operating expediture (3,264,594) Operating Surplus 8 278,871 Surplus for the year 278,871 Other comprehensive income - Total comprehensive income for the year 278,871
Annual General Meeting District 413 Zambia | 2020 Page. 99 Lions Aid Zambia (Registration number RNGO/101/0016/2013) Financial Statements for the year ended June 30, 2019 Statement of Changes in Unrestricted Net Assets Surplus Funds Total Unrestricted Figures in Zambian Kwacha Net Assets
Surplus for the year 278,871 278,871 Other comprehensive income -- Total comprehensive income for the year 278,871 278,871 Balance at June 30, 2019 278,871 278,871
Page. 100 Annual General Meeting District 413 Zambia | 2020 Lions Aid Zambia (Registration number RNGO/101/0016/2013) Financial Statements for the year ended June 30, 2019 Statement of Cash Flows Figures in Zambian Kwacha Note(s) 2019
Cash flows from operating activities
Cash generated from operations 1,122,619
Cash flows from investing activities
Purchase of property, plant and equipment 2 (7,430)
Total cash movement for the year 1,115,189 Effect of exchange rate movement on cash balances (1,506) Total cash at end of the year 4 1,113,683
Annual General Meeting District 413 Zambia | 2020 Page. 101 Lions Aid Zambia (Registration number RNGO/101/0016/2013) Financial Statements for the year ended June 30, 2019 Accounting Policies
Corporate information
Lions Aid Zambia is a Non-governmental Organisation incorporated and domiciled in Zambia.
It is registered in under the NGO Act of 2009 and it's objective is to provide eye care services by assisting in providing adequate infrastructure, training scholarships and by sensitising the public in General on eye-care and thus ensuring access to quality, affordable health products and services.
1. Significant accounting policies
The principal accounting policies applied in the preparation of these financial statements are set out below.
1.1 Basis of preparation
The financial statements h ave been prepared on the going concern basis in accordance with, and in compliance with, International Financial Reporting Standards ("IFRS") interpretations issued and effective at the time of preparing these financial statements and the Non-Governmental Organisations Act No. 16 of 2009.
The financial statements have been prepared on the historic cost convention, unless otherwise stated in the accounting policies which follow and incorporate the principal accounting policies set out below . They are presented in Zambian Kwachas, which is the company's functional currency.
1.2 Property , plant and equipment
Property, plant and equipment are tangible assets which the company holds for its own use or for rental to others and which are expected to be used for more than one year.
An item of property, plant and equipment i s recognised as an asset when it is probable that future economic benefits associated with the item will flow to the company, and the cost of the item can be measured reliably.
Property, plant and equipment is initially measured at cost. Cost includes all of the expenditure which is directly attributable to the acquisition or construction of the asset, including the capitalisation of borrowing costs on qualifying assets and adjustments in respect of hedge accounting, where appropriate.
Expenditure incurred subsequently for major services, additions to or replacements of parts of property, plant and equipment are capitalised if it is probable that future economic benefits associated with the expenditure will flow to the company and the cost can be measured reliably. Day to day servicing costs are included in profit or loss in the year in which they are incurred. Lion Aid Zambia have the following policies and procedures in place: 1. All assets procured shall be capitalised ex cept for Direct project assets. The project assets will be ex pensed on the date of purchases. However, for control purposes they will be maintained and recorded in the Fixed Assets Register which should be updated by the Accountant and reviewed by the Executive Director annually.
Depreciation of an asset commences when the asset is available for use as intended by management. Depreciation is charged to write off the asset's carrying amount over its estimated useful life to its estimated residual value, using a method that best reflects the pattern in which the asset's economic benefits are consumed by the company. Leased assets are depreciated in a consistent manner over the shorter of their expected useful lives and the lease term. Depreciation is not charged to an asset if its estimated residual value exceeds or is equal to its carrying amount. Depreciation of an asset ceases at the earlier of the date that the asset is classified as held for sale or derecognised.
The useful lives of items of property, plant and equipment have been assessed as follows:
Item Depreciation method Average useful life Buildings Straight line 20 Years Furniture and fixtures Straight line 5 Years Office equipment Straight line 5 Years IT equipment Straight line 4 Years
Page. 102 Annual General Meeting District 413 Zambia | 2020 The residual value, useful life and depreciation method of each asset are reviewed at the end of each reporting year. If the expectations differ from previous estimates, the change is accounted for prospectively as a change in accounting estimate.
Lions Aid Zambia (Registration number RNGO/101/0016/2013) Financial Statements for the year ended June 30, 2019 Accounting Policies
1.2 Property , plant and equipment (continued)
Each part of an item of property, plant and equipment with a cost that is significant in relation to the total cost of the item is depreciated separately.
The depreciation charge for each year is recognised in profit or loss unless it is included in the carrying amount of another asset.
Impairment tests are performed on property, plant and equipment when there is an indicator that they may be impaired. When the carrying amount of an item of property, plant and equipment i s assessed to be higher than the estimated recoverable amount, an impairment loss is recognised immediately in profit or loss to bring the carrying amount in line with the recoverable amount.
An item of property, plant and equipment is derecognised upon disposal or when no future economic benefits are expected from its continued use or disposal. Any gain or loss arising from the derecognition of an item of property, plant and equipment, determined as the difference between the net disposal proceeds, if any, and the carrying amount of the item, is included in profit or loss when the item is derecognised.
1.3 Impairment of assets
The company assesses at each end of the reporting period whether there is any indication that an asset may be impaired. If any such indication exists, the company estimates the recoverable amount of the asset.
Irrespective of whether there is any indication of impairment, the company also: tests intangible assets with an indefinite useful life or intangible assets not yet available for use for impairment annually by comparing its carrying amount with its recoverable amount. This impairment test is performed during the annual period and at the same time every period. tests goodwill acquired in a business combination for impairment annually.
If there is any indication that an asset may be impaired, the recoverable amount is estimated for the individual asset. If it is not possible to estimate the recoverable amount of the individual asset, the recoverable amount of the cash-generating unit to which the asset belongs is determined.
The recoverable amount of an asset or a cash-generating unit is the higher of its fair value less costs to sell and its value in use.
If the recoverable amount of an asset is less than its carrying amount, the carrying amount of the asset is reduced to its recoverable amount. That reduction is an impairment loss.
An impairment loss of assets carried at cost less any accumulated depreciation or amortisation is recognised immediately in profit or loss. Any impairment loss of a revalued asset is treated as a revaluation decrease.
An entity assesses at each reporting date whether there is any indication that an impairment loss recognised in prior periods for assets other than goodwill may no longer exist or may have decreased. If any such indication exists, the recoverable amounts of those assets are estimated.
The increased carrying amount of an asset other than goodwill attributable to a reversal of an impairment loss does not exceed the carrying amount that would have been determined had no impairment loss been recognised for the asset in prior periods.
A reversal of an impairment loss of assets carried at cost less accumulated depreciation or amortisation other than goodwill is recognised immediately in profit o r loss. Any reversal of an impairment loss of a revalued asset is treated as a revaluation increase.
Annual General Meeting District 413 Zambia | 2020 Page. 103 Lions Aid Zambia (Registration number RNGO/101/0016/2013) Financial Statements for the year ended June 30, 2019 Accounting Policies
1.4 Employee benefits
Defined contribution plans
A defined contribution scheme is a pension plan under which Lion Aid Zambia pays fix ed contributions into a separate entity (a fund) and will have no legal or constructive obligations to pay further contributions if the fund does not hold sufficient assets to pay all employees benefits relating to employee service in the current and prior years. Lion Aid Zambia’s contribution to the defined contribution schemes are charged to the statement of comprehensive income in the year to which they relate. Lion Aid Zambia has no further obligation once the contributions have been paid. Lion Aid Zambia makes contributions to the state defined contribution pension scheme, National Pension Scheme Authority, “NAPSA”, on behalf of the employees at 5% of the basic pay on a monthly basis.
1.5 Grant Income
Grant Income is recognised when there is reasonable assurance that: the company will comply with the conditions attaching to them; and the grants will be received.
Grant Income is recognised as income over the periods necessary to match them with the related costs that they are intended to compensate.
A grant income that becomes receivable as compensation for expenses or losses already incurred or for the purpose of giving immediate financial support to the entity with no future related costs is recognised as income of the period in which it becomes receivable.
1.6 Revenue from contracts with customers
IFRS 15 specifies how and when an IFRS reporter will recognise revenue as well as requiring such entities to provide users of financial statements with more informative, relevant disclosures. The standard provides a single, principles based five-step model to be applied to all contracts with customers. Identification of contract with the customer. Identify the performance obligations in the contract. Determine the Transaction Price. Allocate the transaction price to Performance obligations. Recognise the revenue.
Identify the contract with the customer
Lions Aid Zambia has a written contract of service with Sight-savers running up until March,2019 which has been approved and signed by both parties and has commercial substance.
Identify the performance obligations in the contract
Sightsavers Lions Aid Zambia is obligated to support the Regional and District Offices of the Ministry of Community Development and Maternal Child Health (MCDMCH) to align with and contribute to the national trachoma elimination programme for Zambia. They further have an Indirect Cost recovery of 17.46% on approved expenditure that is unrestricted and used for operational purposes. Lions Aid Norway The performance objective of this contract was to help Chongwe District hospital build capacity both in human capital , diagnostic and curative services hence influence the upgrade of the hospital to a first level hospital.
Determine the transaction price/ Allocation of transaction price to performance obligations.
i) Sight-Savers: Income is measured equivalent to the total amount expended on the Trachoma Project;
ii) Sightsavers Indirect Cost Recovery Contribution: Income is measured equivalent to 17.46% of the approved Sightsavers Trachoma Project expenditure;
Page. 104 Annual General Meeting District 413 Zambia | 2020 iii) Lion Aid Norway: Income is measured at the amount remitted to Lions Aid Zambia for operational purposes during the year.
Recognize income when (or as) the entity satisfies a performance obligation
Lions Aid Zambia (Registration number RNGO/101/0016/2013) Financial Statements for the year ended June 30, 2019 Accounting Policies
Lions Aid Zambia recognises the income when the performance obligations above are met.
No other requirements of IFRS15 'Revenue from contracts with customers' apply specifically to the organization.
Annual General Meeting District 413 Zambia | 2020 Page. 105 Lions Aid Zambia (Registration number RNGO/101/0016/2013) Financial Statements for the year ended June 30, 2019 Notes to the Financial Statements Figures in Zambian Kwacha 2019
2. Property , plant and equipment
2019 Cost or Accumulated Carrying value revaluation depreciation Furniture and fixtures 4,500 - 4,500 Office equipment 2,187 - 2,187 Total 6,687 - 6,687
Reconciliation of property , plant and equipment - 2019
Opening Additions Depreciation Total balance Furniture and fixtures - 5,000 (500) 4,500 Office equipment - 2,430 (243) 2,187 - 7,430 (743) 6,687
3. Receivables
Senanga / Nalolo Account 2,305 Shangombo/Sioma Account 101,665 Kalabo / Sikoongo Account 10,781 Total trade and other receivables 114,751
4. Cash and cash equivalents
Cash and cash equivalents consist of:
Petty Cash Account 9 Barclays - Trachoma 970,169 Barclays Non Eye Health 143,041 Barclays Administration 464 1,113,683
5. Payables
Sightsavers 803,185 Audit Fee Accrual 10,000 813,185
6. Deferred income
Deferred income of ZMW 143,065 emanates from funds received for projects that are yet to be implement fully . Grant income is recognized when projects for which the funds are received for are fully implemented.’.
The nature and extent of the grants recognised in the financial statements and an indication of other forms of conditional grants from which the entity has directly benefited, all unfulfilled conditions and other contingencies attaching to grant assistance have been recognised.
Page. 106 Annual General Meeting District 413 Zambia | 2020 Lions Aid Zambia (Registration number RNGO/101/0016/2013) Financial Statements for the year ended June 30, 2019 Notes to the Financial Statements Figures in Zambian Kwacha 2019
7. Other operating gains (losses)
Foreign exchange gains (losses) Net foreign exchange loss (1,506)
8. Operating profit (loss)
Operating Surplus for the year is stated after charging (crediting) the following, amongst others:
Remuneration, other than to employees Administrative and managerial services 22,862
Employee costs
Salaries, wages, bonuses and other benefits 611,236
Depreciation and amortisation Depreciation of property, plant and equipment 743
Expenses by nature
The total cost of sales, selling and distribution expenses, marketing expenses, general and administrative expenses, research and development expenses, maintenance expenses and other operating expenses are analysed by nature as follows:
Employee costs 611,236 Office Rent 30,753 Depreciation, amortisation and impairment 743 Other expenses 2,621,862 3,264,594
9. Employee costs
Employee costs Salaries Basic Pay 589,289 NAPSA Contribution 21,947 611,236
10. Depreciation, amortisation and impairment losses
Depreciation Property, plant and equipment 743
11. Taxation
Lion Aid Zambia is a charitable Non-Governmental Organisation approved by the Ministry of Finance and National Planning, under section 61 of the Income Tax Act. Consequently, all the income received by the Organisation is exempt from tax under the Second Schedule of the Income Tax Act of 1996 (as amended).
Annual General Meeting District 413 Zambia | 2020 Page. 107 Lions Aid Zambia (Registration number RNGO/101/0016/2013) Financial Statements for the year ended June 30, 2019 Notes to the Financial Statements Figures in Zambian Kwacha 2019
12. Commitments
Operating leases – as lessee (expense)
Minimum lease payments due - within one year 15,362
The Organization has entered into a commercial property lease with One Sight Zambia over the land situated in 43-A Jesmondine, Lusaka, Zambia on 1st October, 2018. The lease was intitially running for 4 months but has been renewed in writing with the last payment due to be made on 30.09.2019. Future minimum payables under the lease as at June 30, 2019 are highlighted above. There are no other commitments and contingencies partaining to Lion Aid Zambia.
Sight Savers Liability
Sightsavers UK was appointed grant managers for the Neglected Tropical Diseases (NTDs) under which Trachoma falls by the Department For International Development (DFID). The contract came to an end in June 2019. DFID floated a bid for organisations to apply for the new contract from 1st July 2019. Sightsavers applied for the bid unfortunately they lost the bid for Southern, East and Central Africa to another bidder called Crown Agents. As a consequence the fund agreement between Sightsavers and LIAZ was terminated and all activities cancelled. At the time of the cancelation Sightsavers had advanced funds amounting to ZMK 803,185.27 to LIAZ which will now have to be refunded.
13. Contingencies
There were no contingencies in the year under review.
Page. 108 Annual General Meeting District 413 Zambia | 2020 Lions Aid Zambia (Registration number RNGO/101/0016/2013) Financial Statements for the year ended June 30, 2019 Detailed Income Statement Figures in Zambian Kwacha Note(s) 2019
Revenue Sightsavers Income 3,510,300 Lions Aid Norway 34,671 3,544,971
Other operating gains (losses) Foreign exchange losses (1,506) Expenses (Refer to page 107 ) (3,264,594) Surplus for the year 278,871
Annual General Meeting District 413 Zambia | 2020 Page. 109 Lions Aid Zambia (Registration number RNGO/101/0016/2013) Financial Statements for the year ended June 30, 2019 Detailed Income Statement Figures in Zambian Kwacha Note(s) 2019
Other operating expenses Planning & Coordination (22,862) Social mobilisation (80,760) Auditors remuneration - external auditors 8 (10,000) Bank charges (9,165) Computer expenses (14,298) Consumables (334,068) Depreciation (743) Employee costs (611,236) Conference, Convention, Meeting (11,030) Office Costs (1,154) MDA Staff Training (431,255) MDA Consumables (50,722) MDA Other costs (28,328) MDA Vehicles (67,686) TT Other costs (113,314) TT Staff Training (122,994) MDA Equipment (31,720) Publicity & Awareness Raising (34,547) School support (3,750) Internet (1,394) Office Rent (30,753) Poontoon and toll fees (2,710) Medical expenses (7,289) Motor vehicle expenses (165,973) Procurement & Board expenses (15,396) Drugs Distn to facilities (85,308) Postage (200) Stationery (42,452) MDA Salaries & Allowanaces (491,744) Representation-transport/Meals (1,552) Daily Sub Allowance and lunch (404,225) Telephone and Airtime (4,799) Taxi (1,850) Transport costs (e.g.Ox-carts) (3,450) Air travel & Visa Costs (25,867) (3,264,594)
Page. 110 Annual General Meeting District 413 Zambia | 2020 THE INTERNATIONAL ASSOCIATION OF LIONS CLUBS
DISTRICT 413 - ZAMBIA
PAST DISTRICT 413 GOVERNOR’S
Annual General Meeting District 413 Zambia | 2020 Page. 111 PAST DISTRICT 413 GOVERNOR’S
No Name Year Home Club
1 Lion Chris Goosen 1971-1972 Kitwe 2 Lion Doug Gornish 1972-1973 Itimpi
3 Lion Manu Desai, (Dr) 1973-1974 Kitwe 4 Lion Jas Watson* 1974-1975 Kabulonga
5 Lion Alan Danham 1975-1976 Kitwe/Lusaka
6 Lion Vic Bates* 1976-1977 Kitwe 7 Lion Jack Bones, MJF* 1977-1978 Kabulonga
8 Lion Jack Tilbury 1978-1979 Ndola
9 Lion Govan Henry 1979-1980 Nkana 10 Lion Morris Renwick 1980-1981 Ndola
11 Lion Vernon Russel Rudge 1981-1982 Nkana
12 Lion David Smail* 1982-1983 Ndola 13 Lion Pat Hearly 1983-1984 Chipata
14 Lion Francis Mphepo, MJF 1984-1985 Kabulonga
15 Lion Chris Thackray 1985-1986 Kabulonga 16 Lion Wolf Schimitt 1986-1987 Chingola
17 Lion Francis Mphepo, MJF 1987-1988 Kabulonga
18 Lion Wynard Mumba 1988-1989 Kitwe 19 Lion Liaqat Kapdi, MJF* 1989-1990 Kapiri Mposhi
20 Lion Vinay Naik* 1990-1991 Kitwe
21 Lion Msitheli Ngwenya* 1991-1992 Kabulonga 22 Lion George Mulenga, MJF 1992-1993 Nkana
23 Lion Hashmukh Patel, MJF* 1993-1994 Solwezi
24 Lion Mahendra Vaidya, PMJF, (Dr)* 1994-1995 Nkana 25 Lion Chance Kabaghe, MJF 1995-1996 Lusaka 26 Lion Margaret Sichone 1996-1997 Jacaranda 27 Lion Richard Luhanga, PMJF 1997-1998 Woodlands 28 Lion Ravi Pandian, (Dr) 1998-1999 Nkana 29 Lion Jawar Patel, (Dr) 1999-2000 Fairview 30 Lion John A Zgambo, PMJF 2000-2001 Nkana 31 Lion Hastings E Chiti, PMJF 2001-2002 Kapila 32 Lion Luambe Mondoloka, PMJF* 2002-2003 Munali 33 Lion Maureen B C Hight, PMJF 2003-2004 Jacaranda 34 Lion Muti S Beyani, PMJF 2004-2005 Kapila 35 Lion Janardan M Patel, PMJF 2005-2006 Ndola 36 Lion Michael Inambao, MJF 2006-2007 Munali 37 Lion Ashok T Desai, PMJF 2007-2008 Ndola 38 Lion Lackson 'Lucky' Chiyana, MJF 2008-2009 Fairview 39 Lion Ben Chipando Siame, PMJF* 2009-2010 Munali 40 Lion Godfrey N Chileshe, MJF 2010-2011 Itimpi 41. Lion Christine M Kasonde, MJF 2011-2012 Roma 42. Lion Abraham Nyirongo, MJF 2012-2013 Sunningdale 43. Lion Albert Chalabesa, MJF 2013-2014 Chilanga 44. Lion Prof. Davison Theo, MJF 2014-2015 Lusaka 45. Lion Shadrick G Lungu, PMJF, (Dr) 2015-2016 Nchanga 46. Lion Daniel Zyambo 2016-2017 Kafue 47. Lion Jessica Choobe, MJF 2017-2018 Kapila 48. Lion George SM Banda, (Dr) 2018-2019 Munali *Passed on to Higher Service Page. 112 Annual General Meeting District 413 Zambia | 2020 THE INTERNATIONAL ASSOCIATION OF LIONS CLUBS
DISTRICT 413 - ZAMBIA
HEALTH TIPS
Annual General Meeting District 413 Zambia | 2020 Page. 113 Tips for Protecting Yourself and Your Communities Against the Coronavirus
Lions have served for more than one hundred Health Tips years. We have been there for our communities during countless challenges to the world. Let’s Lions International President Dr. Jung-Yul consider ways we can safely help such as Choi - March 17, 2020 providing meals to low-income students whose The coronavirus (COVID-19) is changing the way schools are closing due to the virus. Let’s check in we travel, congregate and serve in communities on family, friends and neighbors. Let’s continue to around the world. We care about every member, put our kindness in action while keeping health and and the people we serve, which is why we all need safety in mind. to put health and safety first in this challenging time for the world. Now more than ever, it is important that we stand together as local communities, as a global Here are some recommendations on how you can community, and as Lions. Thank you for serving keep yourself and your community healthy: your community and the world. Ÿ Consult local authorities and guidelines governing group events and large gatherings when considering events. Ÿ Put health and safety first as you consider new meetings, projects and any other activities. Ÿ Wash your hands frequently and avoid nonessential travel and crowds, especially if you live in an area where there’s an outbreak. Ÿ Check the recommendations from health SCHOOLS experts such as the World Health Organization OPENING (WHO), the Centers for Disease Control and SOON Prevention (CDC) or your local government for any new updates since this remains an evolving situation. Ÿ For questions regarding your district (single, sub and multiple) conventions, please contact your district leadership for guidance. Ÿ Remember, individuals over 60 and those with serious chronic medical conditions are at a higher risk of getting very sick from this illness. PROTECT YOUR CHILD! A comprehensive list of ways to protect yourself and your club can be found on the WHO website.
Page. 114 Annual General Meeting District 413 Zambia | 2020 THE INTERNATIONAL ASSOCIATION OF LIONS CLUBS
DISTRICT 413 - ZAMBIA
RULES OF PROCEDURES & USER GUIDE
Annual General Meeting District 413 Zambia | 2020 Page. 115 Rules of Procedures User Guide
1. Look your best In this article, we will discuss how to join an instant meeting through an email invite, an instant messaging Ÿ Lighting should come from in front of you or invite, from the browser, from the Zoom desktop and from the side, in order to best light your face. mobile application. Ÿ Keep your background clear of distractions. Before joining a Zoom meeting on a computer or mobile Ÿ Look at your webcam, not at the screen. device, you can download the Zoom app from our Ÿ Use gestures and mannerisms that you would Download Center. Otherwise, you will be prompted to typically use in person. download and install Zoom when you click a join link. You can also join a test meeting to familiarize yourself 2. Make sure everyone can hear you with Zoom. Ÿ Everyone mute their mics, Use a microphone Prerequisites when you speak. Ÿ Each meeting has a unique 9, 10, or 11-digit number Ÿ called a meeting ID that will be required to join a Make sure the microphone is on and close Zoom meeting. enough to pick up your voice, no matter what Ÿ If you are joining via telephone, you will need the location you are in. teleconferencing number provided in the invite.
2. Help everyone focus Windows l Mac OS Ÿ Ÿ Open the Zoom desktop client. The parliamentary Rules (Roberts Rules) form Ÿ Join a meeting using one of these methods: of meeting shall be followed. Ÿ Click Join a Meeting if you want to join without Ÿ Raise your hand if you would like to speak (The signing in. Icon Below the Participant panel). Ÿ Sign in to Zoom then click Join. Ÿ Enter the meeting ID number and your display name. Ÿ Don't have side conversations. Ÿ If you're signed in, change your name if you don't Ÿ If you aren't talking, mute or turn off your want your default name to appear. Ÿ microphone. If you're not signed in, enter a display name. Ÿ if you would like to connect audio and/or video and Ÿ Avoid noisy activities like typing while your click Join. microphone is on. Android l Apple 3. Reduce Distractions Ÿ Open the Zoom mobile app. If you have not downloaded the Zoom mobile app yet, you can Ÿ Sit or stand somewhere with a neutral download it from the Google Play Store/Apple Store. background (or use a virtual background ). Ÿ Join a meeting using one of these methods: Ÿ Make sure your camera is on a steady surface Ÿ Tap Join a Meeting if you want to join without signing in. to prevent shaking. Ÿ Sign in to Zoom then tap Join. Ÿ Turn off your camera if you need to take care of Ÿ Enter the meeting ID number and your display name. business outside of the meeting (ex. someone Ÿ If you're signed in, change your name if you don't in-person needs your attention). Turn the want your default name to appear. Ÿ camera back on when you are present in the If you're not signed in, enter a display name. Ÿ Select if you would like to connect audio and/or video meeting again. and tap Join Meeting. Ÿ If you are at home. Tell the family you're on a meeting. Source: www.support.zoom.us/ Ÿ Take note that people are looking into your very house. Ÿ Remember: It may be informal but it's still business. Comb your hair, put on whatever makeup you'd normally wear to the office, keep your shirt buttoned, let the dog out.
Page. 116 Annual General Meeting District 413 Zambia | 2020 ANNUAL GENERAL MEETING
Youngest Melvin Jones Fellow Samuel Balid, MJF
Published by: LIONS DISTRICT 413 - ZAMBIA ©Lions District 413 - Zambia, 2020 All Rights Reserved.
Zoom Meeting - ID: 799 8409 3095