TENTATIVE, SUBJECT TO CHANGE Revised 5/13/03
MEETING OF THE BOARD OF EDUCATION OF BALTIMORE COUNTY, MARYLAND
OPEN SESSION
Tuesday, May 13, 2003 5:00 P.M.-Closed Session, 7:30 P.M.-Open Session Educational Support Services Building
I. PLEDGE OF ALLEGIANCE
II. SILENT MEDITATION IN REMEMBRANCE
III. AGENDA
Consideration of the agenda for May 13, 2003
IV. MINUTES
Consideration of the open and closed session minutes of March 25, 2003 Exhibit A
V. SUPERINTENDENT’S REPORT
VI. RECOGNITION OF ADVISORY COUNCIL APPOINTMENT FROM (Mr. Grimsley) APRIL 22, 2003
VII. RECOGNITION OF TEACHERS DAY BY COUNTY EXECUTIVE (Mr. Arnold)
VIII. REPORTS
A. Recognition of the Board of Education by the Baltimore County (Ms. Prumo) Nurses Association in Honor of School Nurse Day, May 7, 2003
B. Report on Proposed Revisions to Policy 5550 – Disruptive (Mr. Kemmery) Behavior – and Policy 5560 – Suspension or Expulsion (Mr. Rauenzahn) (First Reading) Exhibit B
C. Report on Proposed Revisions to Policy 3225 and New (Ms. Burnopp) Rule 3225 – Furniture, Fixtures, and Equipment (First Reading) Exhibit C
D. Report on Proposed 2004-2005 School Calendar (First Reading) (Ms. Norman) Exhibit D
E. Report on Overcrowding Relief for Southwest Area Elementary (Ms. Fromm) Schools (Mr. Boone) Exhibit E
IX. NEW BUSINESS
A. Consideration of consent to the following personnel matters: (Mr. Grimsley)
1. Retirements Exhibit F
2. Resignations Exhibit G Board of Education May 13, 2003 Open Session Agenda Page 2
IX. NEW BUSINESS (Cont.)
3. Leaves of Absence Exhibit H
* 4. Appointments/Transfers/Rehired Retired Principals Exhibit H-1
B. Consideration of consent to the following contract awards: (Ms. Burnopp) (Mr. Gay) 1. Contracted Services: Inspectors for On-Call Roofing Exhibit I Construction Inspection Services
2. Contracted Services: On-Call Asphalt Work (Sidewalks, Stairs, Curbing, and Ramps)
3. Contracted Services: 403(b) Providers
4. Contracted Services: Information Technology Systems Support
5. Contracted Services: Steps to Success Program
6. Copy (Reproduction) Services
7. Rebinding of Books
8. Trucks, Aluminum Van Body
C. Consideration of consent to the following Building (Building Committee) Committee recommendations:
1. ADA Modifications – Hebbville and Woodmoor Exhibit J Elementary Schools
2. ADA Modifications – Scotts Branch Elementary School Exhibit K
3. ADA Modifications – Recreation and Parks – Various Exhibit L Elementary Schools
4. Boiler Replacement – Deer Park Middle Magnet School Exhibit M
5. Boiler Replacement – Southwest Academy Exhibit N
6. Exterior Lighting – Baltimore Highlands Elementary School Exhibit O
7. Exterior Lighting – Edmondson Heights Elementary School Exhibit P
8. Exterior Lighting – Johnnycake Elementary School Exhibit Q
9. Parking Lot Improvements – Deep Creek Elementary School Exhibit R
Board of Education May 13, 2003 Open Session Agenda Page 3
IX. NEW BUSINESS (Cont.)
10. Parking Lot Improvements – Deer Park Elementary School Exhibit S
11. Parking Lot Improvements – Hillcrest Elementary School Exhibit T
12. Science Room Renovations – Franklin High School Exhibit U
13. Science Room Renovations – Patapsco High School Exhibit V
Deferred 14. Systemic Renovations – Dundalk Middle School Exhibit W
15. Systemic Renovations – Parkville Middle School Exhibit X
16. Mechanical/Electrical Renovations – Cedarmere, Chadwick, Exhibit Y Lansdowne, and Winand Elementary Schools
17. Cleaning Package – New Town High School Exhibit Z
18. Multi-use Court Resurfacing – Stoneleigh Elementary School Exhibit AA
19. Surveillance System – Randallstown High School Exhibit BB
20. Chalk and Tack Board Replacement – Four Elementary Exhibit CC Schools
21. Fee Acceptance – Design Services and Construction Exhibit DD Administration for Behavior Management Rooms – Hawthorne and Winfield Elementary Schools
22. Fee Acceptance – Construction Inspection Services – Exhibit EE White Oak School
Deferred 23. Change Order – Construction Manager at Risk – Maiden Exhibit FF Choice School
24. Change Order – Construction Management – New Town Exhibit GG High School
25. Change Order – Fine Grading Contract – New Town Exhibit HH High School
26. Change Order – Wood Flooring Contract – New Town Exhibit II High School
27. Change Order – Design Services and Construction Administration for Reroofing Project – Parkville Middle School Exhibit JJ
28. Increase Contingency Authorization – Seventh District Exhibit KK Elementary School Board of Education May 13, 2003 Open Session Agenda Page 4
IX. NEW BUSINESS (Cont.)
29. Increase Contingency Authorization – Villa Cresta Exhibit LL Elementary School
D. Consideration of Supplemental Appropriation (Ms. Burnopp) Exhibit MM
E. Consideration of the Interagency Agreement Between the (Mr. Kemmery) Baltimore County Public Schools and the Baltimore County (Ms. Prumo) Health Department Exhibit NN
F. Consideration of the Memorandum of Understanding Between (Mr. Kemmery) the Local Management Board and Baltimore County Public (Ms. Prumo) Schools for the Comprehensive School Health Readiness Grant (Dr. Savage) and Consolidated Grant (Child Abuse, Teen Pregnancy, and Exhibit OO Youth Suicide Prevention)
G. Consideration of the Youth Employment and Training Program (Mr. Kemmery) Contract (Dr. Young) Exhibit PP
H. Consideration of the Memorandum of Understanding between (Mr. Boone) Baltimore County Public Schools and University of Maryland (Ms. Grabarek) Baltimore County for Implementation of the National Science Exhibit QQ Foundation Grant
X. ANNOUNCEMENTS
A. Constituent Groups
B. Public Comment – Special Education Staffing Plan (Second Reading)
C. General Public Comment
Next Board Meeting May 27, 2003 7:30 P.M. Greenwood TENTATIVE MINUTES
BOARD OF EDUCATION OF BALTIMORE COUNTY, MARYLAND
Tuesday, March 25, 2003
The Board of Education of Baltimore County, Maryland, met in open session at 4:37 p.m. at Greenwood. President Donald L. Arnold and the following Board members were present: Ms. Sarah D. Bormel, Mr. Thomas G. Grzymski, Mr. John A. Hayden, III, Dr. Warren C. Hayman, Ms. Jean M. H. Jung, Mr. Michael P. Kennedy, Ms. Janese Murray, Mr. James R. Sasiadek, and Mr. James E. Walker. In addition, Dr. Joe A. Hairston, Superintendent of Schools, and staff members were present.
Dr. Hairston announced that earlier this afternoon, the State Board of Education approved Baltimore County’s waiver request for Easter Monday. Therefore, the last day of school for students and teachers will be Friday, June 20th, and no adjustments to Spring Break will be needed. It was reported that Baltimore County Public Schools was complimented for its good planning.
Mr. Arnold noted last night’s ceremony in Annapolis recognizing two Baltimore County schools - Summit Park Elementary School and Timonium Elementary School - as Blue Ribbon Schools. A total of six schools throughout the state were selected to receive this honor.
Mr. Arnold informed Board members of a meeting between the County Executive, Dr. Hairston, and himself to discuss the County Executive’s recent request for information.
At 4:47 p.m., Mr. Grzymski moved that the Board go into closed session to consult with counsel to obtain legal advice pursuant to the Annotated Code of Maryland, State Government Article, §10-508(a)(7). The motion was seconded by Mr. Sasiadek and unanimously approved by the Board.
CLOSED SESSION MINUTES
Ms. Saffran-Brinks provided legal advice to the Board with regard to a matter involving certain employees that might have a budgetary impact.
In response to a question by Mr. Kennedy, Ms. Saffran-Brinks updated the Board with respect to a matter under review by the federal government.
At 5:10 p.m., Mr. Sasiadek moved the Board come out of closed session. The motion was seconded by Mr. Walker and approved by the Board.
OPEN SESSION MINUTES
Mr. Arnold reminded Board members of tonight’s dinner with members of the Department of Recreation and Parks, dinner with CASE on March 27th, and the Principals’ Academy in June. Ms. Bormel described
Board of Education March 25, 2003 Open and Closed Session Minutes Page 2
OPEN SESSION MINUTES (Cont.)
Carver’s Literacy in the Arts program and invited Board members to attend a performance by third graders at Halstead Academy on Wednesday evening.
At 5:15 p.m., Ms. Jung moved to adjourn the open session for a brief dinner recess. The motion was seconded by Ms. Murray and approved by the Board.
The Board hosted members of the Department of Recreation and Parks for dinner.
OPEN SESSION MINUTES
The Board of Education of Baltimore County, Maryland, reconvened in open session at 7:30 p.m. at Greenwood. President Donald L. Arnold and the following Board members were present: Ms. Sarah D. Bormel, Mr. Thomas G. Grzymski, Mr. John A. Hayden, III, Dr. Warren C. Hayman, Ms. Jean M. H. Jung, Mr. Michael P. Kennedy, Ms. Janese Murray, Mr. James R. Sasaidek, and Mr. James E. Walker. In addition, Dr. Joe A. Hairston, Superintendent of Schools; staff members; members of various civic, employee, and community organizations were present as was the media.
PLEDGE OF ALLEGIANCE
The open session commenced with the Pledge of Allegiance to the Flag, which was led by Mr. Josh Roth, a student at Owings Mills High School, and a period of silent meditation for those who have served education in the Baltimore County Public Schools. The audience was asked to remember Peggy Gordon, Principal of Woodbridge Elementary School, who lost both parents in the last two weeks.
MINUTES
Hearing no additions or corrections to the Report of the Special Board Meeting, February 20, 2003; the open and closed session minutes of February 26, 2003; and the Report of the Public Hearing, March 10, 2003; Mr. Arnold declared the minutes approved as presented on the web site.
Mr. Arnold informed the audience of the previous sessions in which Board members had participated earlier in the afternoon.
SUPERINTENDENT’S REPORT
Dr. Hairston recognized Woodlawn and Parkville High Schools for their participation in the Robotics competition held at the Naval Academy last weekend.
Board of Education March 25, 2003 Open and Closed Session Minutes Page 3
SUPERINTENDENT’S REPORT (Cont.)
Dr. Hairston noted a very productive meeting with the House delegation in Annapolis last Friday. He stated the delegation was very enthused and interested in what’s happening in Baltimore County.
Dr. Hairston announced that the Maryland State Board of Education approved the school system’s request for a waiver of Easter Monday. It was the only waiver approved by the State Board. Baltimore County Public Schools was complimented for its good planning.
With respect to the Robotics competition, Mr. Arnold shared his impressions of the students and the competition and urged everyone to attend next year.
Dr. Hairston also informed the Board and audience of the recent Challenge 24 mathematics competition. It was noted that there was standing room only in every competition area. The Superintendent commended Ms. Johns and all the Curriculum and Instruction staff, particularly those in the mathematics area.
Mr. Hayden noted the students’ intensity during the competition. Allfirst Bank was recognized as a sponsor of the competition. Mr. Hayden shared his excitement with regard to the business and community support of this competition.
REPORTS
The Board received the following reports:
A. On motion of Mr. Hayden, seconded by Mr. Sasiadek, the Board adopted a Resolution proclaiming March 2003 as National Social Work Month.
B. On motion of Mr. Kennedy, seconded by Mr. Walker, the Board approved the Proposed Board Meeting Schedule for 2003-2004.
OLD BUSINESS
Mr. Walker stated the only concern expressed to him by a parent was that of the racial breakdown of students. Dr. Gehring responded the current minority population of Randallstown High School is 98%; Owings Mills High School is 55%. If Scenario A or B is approved, the minority enrollment at Randallstown will drop to approximately 94%. In Scenario A, the minority population at Owings Mills High School will drop to 40%; in Scenario B, the minority population will drop to 43%.
Several Board members commended the process and its involvement of a large segment of the community. Ms. Jung commended the staff, citizens, parents, and community that were a part of this process.
Board of Education March 23, 2003 Open and Closed Session Minutes Page 4
OLD BUSINESS (Cont.)
On motion of Mr. Kennedy, seconded by Ms. Jung, the Board approved Scenario B for the boundaries at New Town High School.
PERSONNEL MATTERS
Mr. Kennedy moved approval of the personnel matters. Mr. Walker seconded the motion. Ms. Jung reminded the audience that despite a swift motion to approve, the Board and staff have given considerable thought to the recommendations.
The Board approved the personnel matters as presented on Exhibits E, F, G, and H. (Copies of the exhibits are attached to the formal minutes.)
CONTRACT AWARDS
On motion of Mr. Kennedy, seconded by Mr. Sasiadek, the Board approved items 1-5. Mr. Arnold abstained from voting on item 2.
1. Contracted Services: Expeditionary Learning Outward Bound
2. General School and Office Furniture and Equipment
3. Soft Drink Vending
4. Supply Contract: Various Door Hardware
5. Supply Contract: Various HVAC Filters
BUILDING COMMITTEE
The Building Committee, represented by Mr. Kennedy, recommended approval of items 1-3. The Board approved these recommendations.
1. Exterior Door ADA Modifications – Bear Creek Elementary School
2. Physical Education Locker Replacement – Overlea High School
3. Exterior Door Replacements – Four Middle Schools
Board of Education March 25, 2003 Open and Closed Session Minutes Page 5
SCHOOL LEGISLATION
Dr. Poff updated the Board on bills being considered by the legislature. He referenced a Washington Post article about the Public School Charter Act and a comparison chart, included in the homework, of the two bills. Dr. Poff stated if the matter is resolved, it would be done by a Conference Committee.
Dr. Poff noted that HB 22 – Public Schools-Specialists-Stipends – received an unfavorable report in the Ways and Means Committee. He further stated that this afternoon SB 32 – Children in Out-of-County Living Arrangements-Informal Kinship Care – was well received by the House Ways and Means Committee, as was the group home legislation.
SB 395 – Commercialism in Schools Act of 2003 – received an unfavorable report in the Senate Education, Health, and Environmental Affairs Committee, and SB 620 – State Board of Education–Graduation Requirements-Student Service – was defeated.
Speaking about the state budget, Dr. Poff stated the House version of the budget was passed. It is a balanced budget with $100 million in new revenue. The Senate version depends on lottery legislation which was passed by the Senate. In both versions, Thornton is funded. Next fiscal year is the year the triggering mechanism in Thornton needs to be evaluated.
At Mr. Kennedy’s request, Dr. Poff explained the origin of legislation which would remove any references to high stakes testing in the area of education.
INFORMATION
The Board received the following as information:
Revised Rule 2352 – Accidents/Medical Emergencies.
ANNOUNCEMENTS
Mr. Arnold made the following announcements:
On Wednesday, April 2, 2003, the Northeast Area Educational Advisory Council will meet at Pine Grove Middle School at 6:30 p.m.
On Thursday, March 27, at 6:00 p.m., the Board will host members of CASE for dinner.
On Tuesday, April 8, 2003, the Southeast Area Educational Advisory Council will meet at Bear Creek Elementary School at 7:30 p.m.
On Wednesday, April 9, 2003, the Southwest Area Educational Advisory Council will meet at Chadwick Elementary School at 7:30 p.m.
Board of Education March 25, 2003 Open and Closed Session Minutes Page 6
ANNOUNCEMENTS (Cont.)
Schools and offices will be closed for Spring Break from April 14-21, 2003. Schools and offices will reopen on Tuesday, April 22.
The next regularly scheduled meeting of the Board of Education of Baltimore County will be held on Tuesday, April 22, 2003, at Greenwood. The meeting will begin with an open session at 4:30 p.m. After the Board adjourns to meet in closed session, followed by a brief dinner recess, the open meeting will reconvene at approximately 7:30 p.m. The public is welcome at all open sessions. The Board will host the Baltimore City School Board Commissioners for dinner on April 22nd.
Mr. Arnold reminded speakers to refrain from discussing any matter that might come before the Board in the form of an appeal, as well as any personnel matters.
PUBLIC COMMENT
Ms. Amethyst Danesie, President of the Baltimore County Student Councils (BCSC), updated the Board on BCSC’s activities over the last month, which include lobbying in Annapolis and introduction of the group’s first Spring outreach project.
Ms. Kelli Nelson, Chair of the Advisory Committee for Special Education, thanked Ms. Johns for attending the last committee meeting. Concerns about the accommodations situation with regard to MSA testing were discussed, as was the upcoming Special Education Staffing Plan. Ms. Nelson noted that the input sessions for the staffing plan were very well attended. She expressed disappointment that the Special Education Office had not yet provided feedback on these sessions. The committee was invited to participate in a meeting with the County Executive with regard to the school system’s proposed budget. Even though the advisory committee supports the budget, Ms. Nelson stated there continue to be concerns about Thornton funding, the increase in non-public placement, and staffing ratios. Ms. Nelson thanked the Superintendent for inviting the committee to participate in the development of the Master Plan.
Ms. Bormel left the room at 8:05 p.m.
Ms. Maggie Kennedy, Coordinator for the Area Educational Advisory Councils, noted that over 30 community leaders, as well as community association representatives and civic leaders, attended a recent meeting with County Executive James Smith. The County Executive has stated that education is his top priority. It is also the top priority among local and national voters. Through a collaborative effort, Baltimore County received an additional $3.7 million in capital funding. Ms. Kennedy stated that during the meeting with the County Executive, the Coalition insisted the salary increases for employees be included in the budget. She continued by stating that
Board of Education March 25, 2003 Open and Closed Session Minutes Page 7
PUBLIC COMMENT (Cont.)
adequate funding of public education is the responsibility of elected officials and while increased taxes are not popular, it may be needed to fund education.
Mr. Stephen Crum, a representative of the Southeast Area Educational Advisory Council, spoke about the outstanding performance given by students of Kenwood High School, Middle River, Stemmers Run, Golden Ring, and Deep Creek Middle Schools at a recent school concert.
Ms. Meg O’Hare, Chair of the Northeast Area Educational Advisory Council, noted that the County Executive appears to be sincere in his support of public education. She expressed hope that Mr. Smith would show his support of the budget by approving it as adopted by the Board. During the meeting with the County Executive, the Coalition offered its assistance in answering questions posed by the County Executive about the school system. Ms. O’Hare also noted the assistance social workers provide children and families.
Mr. Rodger Janssen, Vice President of the PTA Council of Baltimore County, reminded Board members of the PTA Council’s general meeting on March 27th. He also noted that over the last couple years, a recurring theme during discussions with the Board and Superintendent has been to be more active in informing the public of the good things happening in the school system. Since the hiring of the Chief Communications Officer last year, Mr. Janssen complained the good news is still not forthcoming.
Mr. Mark Beytin, President of the Teachers Association of Baltimore County, complimented Dr. Hairston and the Board on the handling of the calendar dilemma. He spoke of the severe budget crisis faced by the state and stated many of the proposed solutions include a built-in structural deficit that will place the state in the same predicament for years to come. MSTA and TABCO commissioned a study of registered voters throughout Maryland, with an oversampling of Baltimore County, to determine if voters are willing to pay increased taxes to support public education. Overwhelmingly, voters throughout the state and in Baltimore County opposed cutting public education funds as a way to solve budget problems facing county governments. There was also overwhelming support of raising taxes to deal with the budget crisis and fund public education.
Ms. Alison Wallick and Ms. Jessica Hirsh, the nurse and social studies teacher, respectively, from Meadowood Education Center described the school’s Character Education Program and how it has evolved over the last three years.
There were no speakers to address the recommendations to Policy 2352 – Accidents/Medical Emergencies.
Board of Education March 25, 2003 Open and Closed Session Minutes Page 8
PUBLIC COMMENT (Cont.)
Mr. David Green, Ridgely Middle School and Riderwood Elementary School parent, shared his satisfaction with the school system’s music program and asked for the Board’s continued support. He shared his concern with the posting of “Drug Free School Zone” signs at schools stating how children might misinterpret the sign. Mr. Green asked that existing signs be removed and that the school system refrain from posting any more of the signs.
Ms. Kelli Nelson, a representative of the Northwest School Improvement Association, voiced her concern that the adopted boundaries for New Town High School will not address the overcrowding at Owings Mills High School. She questioned the status of the recommendations of the DeJong study with regard to the Northwest Area. Ms. Nelson asked that overcrowding in the Northwest Area be addressed before studying overcrowding throughout the county. She requested the Board present a formal plan to the community with respect to the DeJong recommendations.
Mr. Kennedy noted a recent visit by some Board and staff members to two automobile dealers and to Sollers Point Technical High School. He stated there is little difference between how our students are trained and the knowledge and technology currently being used in the automotive industry. He thanked the Career & Technology Education advisory group for sponsoring the trip.
At 8:38 p.m., Mr. Walker moved to adjourn the open session. The motion was seconded by Mr. Sasiadek and approved by the Board.
Respectfully submitted,
______Joe A. Hairston Secretary-Treasurer dz
BALTIMORE COUNTY PUBLIC SCHOOLS
DATE: May 13, 2003
TO: BOARD OF EDUCATION
FROM: Dr. J. Hairston, Superintendent
SUBJECT: Policy 5550 and Policy 5560
ORIGINATOR: Christine M. Johns, Deputy Superintendent of Curriculum and Instruction
RESOURCE Robert J, Kemmery, Executive Director of Student Support Services PERSON(S): Dale Rauenzahn, Director of Student Support Services
INFORMATION
That the Board of Education approves Policy 5550 and Policy 5560. They have been reviewed by an inclusive committee of forty representatives and are aligned with the No Child Left Behind federal legislation.
*****
RJK/ds
ADMINISTRATIVE DEFINITION OF KEY TERMS IN THE STUDENT HANDBOOK
The following list of terms and definitions is provided to help clarify issues surrounding BCPS’ disciplinary policies and procedures. These definitions are based on the following sources:
• Black's Law Dictionary • COMAR and State Counsel/Memorandums • Unconsolidated Pennsylvania Statutes/Health and Safety • Maryland Drug Abuse Handbook • The 'Lectric Law Library Lexicon • DSM-IV American Psychiatric Association • Gun Free Schools Act of 1994/MSDE • American Heritage Dictionary • Digest of Criminal Laws
Academic Dishonesty - Dishonesty or cheating that occurs when a person attempts to pass, as their own, work that is not theirs. Examples: Receiving help on a test including copying or receiving answers or giving help to another person, Lending or borrowing homework or classwork without the teacher's permission, copying out of books or other sources without giving credit to the authors.
Alternative Programs - Alternative Schools, Evening High Schools, Afternoon Group Learning Centers, Home Teaching, Summer School.
Arson - The intentional and wrongful burning of someone else’s property. Any burning of school property or any burning of belongings on school property.
Attack - The act of physical contact with another person, which is intended to physically injure; i.e., beating, pushing, shoving, using a hand, fist, any other body part, weapon, or other object, etc. The act of battering or beating; the unlawful beating or use of force on a person.
1 Chronic - Marked by long duration or frequent recurrence; always present; constantly troubling.
Conspiracy - A combination or confederacy between two or more persons formed for the purpose of committing, by their joint efforts, some unlawful or criminal act, or some act which is lawful in itself, but becomes unlawful when done by the concerted action of the conspirators, or for the purpose of using criminal or unlawful means to the commission of an act not in itself unlawful.
Controlled Substance - A drug or substance of which the use, sale, or distribution is regulated by the federal government entity. This means a drug, substance, or immediate precursor included in Schedule I through V. Examples: Heroin, Morphine, Codeine, Opium, Methamphetamine, LSD, Phenobarbital, Marijuana, etc.
Cooperate - Working together toward a common end or purpose.
Confer - A discussion or dialogue by any means where administrators and teachers/other staff are involved in the return of a disciplined student. Example: by telephone, electronic mail, or a face-to-face meeting where the views of the teacher are communicated and considered.
Deprivation - To take something away from. Taking away or confiscation.
Directive - A legitimate request by a staff member to result in safe and orderly schools.
Disrupt - To throw into disorder; to interrupt the normal course.
Disruptive Behavior - A student may be considered disruptive if the behavior interferes with the normal function of the school. Disruptive behavior interferes with the academic process or violates the rights of others to utilize the services and facilities of the school. School staff is responsible for developing interventions.
2 which will alleviate the disruptions. Students who fail to improve behavior could be considered disruptive which means they have repeatedly violated Category I or II offenses. Examples of disruptions may include, but are not limited to, disruptions that affect the learning environment for the student, class, or school.
Documented interventions should include such items as: assessing the causes of the behavior (Functional Behavioral Assessment); conferring with a variety of audiences; imposing appropriate consequences; implementing behavior management plan.
Drug paraphernalia - Anything used, intended for use, or designed for use with a controlled substance.
Due Process - Notification and the right to be heard.
Explosives - Items specifically included are: Exploding Pens, Fireworks, Gun Shells, Real Bullets, Poppers (Snap & Pops, Throwing Snappers, Party Poppers), Gas Odor Bomb, Molotov Cocktail (bottle with flammable liquid and fuse, to be ignited and thrown), Dry Ice in Bottle (CO2 Bomb), Model Rocket Fuel, Shotgun Shell, Smoke Bomb, Stink Bomb, M-80, Cherry Bomb.
Expulsion - The required withdrawal from the regular day school program of a student of any age, by direction of the superintendent or the designee, upon review of the suspension from a school. All cases of expulsion are subject to review for readmission to the day school program.
Extended Suspension - The method used by a superintendent’s designee in rare circumstances to extend a long- or short-term suspension and will have a definite termination date. It is a long-term suspension.
Extortion - The act or practice of obtaining something or compelling some action by illegal means, by force or coercion.
3 Fight - A physical attack or confrontation or a physical confrontation involving two or more students.
Firearm - Any weapon (including a starter gun) which will or is designed to or may readily be converted to expel a projectile by the action of an explosive. Also by federal definitions includes explosive device.
Firearm includes real handguns, rifles, and shotguns, loaded or unloaded (except JROTC rifles), and the following: Starter Pistols - A starter pistol, like those used for sporting events, has an operating firing mechanism. It normally fires only noise making "blanks." These guns usually appear to be small revolvers of about .22 caliber and usually have a divider running down the inside length of the barrel. However, starter pistols are considered firearms because some modes can be physically altered (removal of the barrel divider) to fire projectile-type ammunition. Bomb-Type Explosives - These are explosives intended to cause grave bodily harm. These could be military, industrial, or homemade, bona fide working explosives, including grenades, missiles, rockets, and bombs.
Functional Behavior - An assessment that looks at the causes of inappropriate Assessment (FBA) behaviors.
Gambling - A game consisting of a consideration, an element of chance and a reward. Such occurs when there is a chance of profit, if a player is skillful and lucky. It involves not only a chance, but a hope of gaining something beyond the amount played.
Examples: To bet money on the outcome of a game, contest, or other event. Playing cards for money, shooting dice for money, betting pools or lottery.
Harass - To irritate or torment persistently with annoyances, threats, or demands.
Term is used in a variety of legal contexts to describe words, gestures, and actions which tend to annoy,
4 alarm, and abuse (verbally) another person; the use of obscene or profane language, or language the natural consequence of which is to abuse the hearer or reader.
Examples: 1) makes a telephone call without purpose of legitimate communication; or 2) insults, taunts or challenges another in a manner likely to provide violent or disorderly response; or 3) makes resented communication anonymously or at extremely inconvenient hours, or in offensively course language; or 4) subjects another to offensive touching; or 5) engages in any other course of alarming contact serving no legitimate purpose.
Harassment - Unwelcome behaviors which are repeated and makes the victims feel uncomfortable and/or limits a student’s ability to participate in or benefit from an educational program.
Example: Nuisance phone calls to students or staff members; continued comments or passing of unofficial notes to another individual that he/she does not wish to hear or receive.
Inciting - To provoke to action, stir-up, or urge on that causes a disruption to school activities.
Individual Behavior - A plan developed that will assist students in Plan (IBP) controlling unacceptable behaviors: (a) Informal (b) Formal, which includes a functional behavioral assessment and a formal behavior plan.
Inebriation - A state of intoxication; drunkenness.
Insubordination - The act of deliberately ignoring or failing to respond to a reasonable request made by an administrator or staff member.
Interfere - To involve yourself in matters connected with other people without being asked or needed.
Intimidation - The act of discouraging or inhibiting by threats. Unlawful coercion; extortion; duress; putting in fear. Such fear must arise from the willful conduct of the
5 accused, rather than from some mere temperamental timidity of the victim; however, the fear of the victim need not be so great as to result in terror, panic, or hysteria.
NOTE: Intimidation is making another person fearful by the use of one’s words or actions.
Intoxicants - Substances that deprive a person of the ordinary use of the senses or reason.
Juvenile Referral and/ - A charging document issued to students in the or Custody Report presence of the parents by police for getting a child (Form 117 Diversions) into appropriate diversions or adjudication (court). A [i.e., JOINS, Mediation) community arbitration hearing will be held.
Look-Alike Guns - Realistically shaped, sized, and colored toy guns that USUALLY lack a blaze orange barrel plug. These toys could HONESTLY be mistaken for a functioning firearm. Water guns and cap guns that LOOK REAL would also fall into this category.
Long-Term Suspension- Suspension of a student for more than ten (10) school days and not more than forty five (45) days imposed by the superintendent or the designee after reviewing the school suspension. All cases of long-term suspension are subject to review for readmission to the day school program.
Non-controlled - Any over-the-counter medicine (or herbal vitamin) that Substance does not require a prescription.
Obscene - A word, act, or expression that is offensive, indecent, lewd. Offensive to accepted standards of decency or modesty.
Other Guns - Guns having a working mechanism that could cause injury. These specifically include the following: Flare Gun, Paint Gun, Glue Gun, BB Gun, Paint Ball Gun, Nail Gun, Pellet Gun, Spud Guns, and Stun Guns.
Pocket Knives - A loose description for a small knife that has a blade which folds into the handle. Baltimore County Public
6 Schools classifies a "pocket knife" as having a blade less than 2 ½” in length (not including a handle into which the blade folds). Small key ring knives, mini- Swiss Army knives, small folding knives might all fit into this category. Knives with serrated edges and larger blades of over 2 ½” are not considered "pocket knives."
Portable Telephone - A telephone that can be moved from place to place, especially carried by hand.
Possession - The law, in general, recognizes two kinds of possession: actual possession and constructive possession. A person, who knowingly has direct physical control over an object at a given time, is in actual possession. A person who, although not in actual possession, knowingly has both the power and intention at a given time to exercise dominion or control over an object, either directly or through another person or persons, is then in constructive possession of it.
NOTE: One is responsible for knowing what is in his/her car, locker, and on his/her person. A person can be in possession of an object without ownership. More than one person can be in control of an object.
Prescription - A doctor's written direction for the medicine that someone needs and how it is to be used, or the medicine itself.
Prescription Drug - A drug that is available only with a prescription from a doctor or a dentist. Medicine, medication, or medicinal drug that treats, prevents, or alleviates the symptoms of disease.
Real Weapons/Look- - Examples specifically include: Knife, Pocket Knife, Stick, Alike Weapons Brass Knuckles, Tool Knife Blade, Wooden Club, Switchblade, Hammer, Razor, Box Cutter, Exacto Knife, Swiss Army Knife, Scissors, Hypodermic Needle, Steak Knife, Awl, Metal Fingernail File, Sling Shot, Razor Blade, Screwdriver, Lock Blade Knife, Broom Handle, Metal Pole, Poison, Bowie Knife, Throwing Star, Pepper Spray, Metal Knuckles,
7 Nunchakus, Darts, and Laser Pointers. A look-alike weapon should easily be mistaken for the real object.
Reckless Endangerment - Conduct that creates substantial risk of serious physical injury to another.
Regular Instructional School Hours - Baltimore County Public Schools considers the instructional school hours to be any time the school is in session for delivery of instruction. This includes Evening School and after school or weekend instructional programs or discipline programs.
Responsibility - The obligation to answer for an act done, and to repair any injury it may have caused.
Examples: owning responsibility for a specific action, being responsible for one’s behavior (appropriate for one’s age group)
Robbery - To take property from another through fear, force, or violence. The felonious taking of money, personal property or any other article of value in the possession of another from his person or immediate presence and against his will accomplished by means of force or fear.
It is robbery if, in the course of committing a theft, he: a) inflicts serious bodily injury upon another b) threatens another with or purposely puts him in fear of immediate serious bodily injury.
NOTE: Robbery is taking something that does not belong to you by the use of fear or force.
Sexual Activity, - Any activity of a sexual nature that involves sexual body part Inappropriate contact including but not limited to masturbation, sexual intercourse, oral sex.
Sexual Assault - The physical attack of a sexual nature that includes the threat and use of force (assault).
8 Showing Evidence of Having Used a Controlled Substance - Evidence is shown by: increased heart rate, anxiety, panic attacks, trouble with thinking and problem solving, silliness and giggles for no reason, red bloodshot eyes, trouble walking. - Evidence is shown by: poor communication, lack of coordination, suspicious odor on breath and hands. - Admission of the student that he/she did become involved with CDS or alcohol. Examples: documentation from the nurse’s assessment, observation of key staff/administrators, admission by the student that he/she was involved with the CDS or alcohol.
Suspension - Temporary removal from a regular program of a student by the principal for a period not to exceed ten (10) school days.
Striking - To physically hit with hand, feet, body part, object, or weapon.
Telecommunications - The science and technology of communication – message by electronic transmission, i.e., impulses, cable, telephone, radio, television.
Theft - A common name for larceny. The act of stealing. The taking of property without the owner’s consent. Theft is any of the following acts, with the intent to deprive the owner permanently of the possession, use, or benefit of his property: a) Obtaining or exerting unauthorized control over property; or b) Obtaining by deception control over property; or c) Obtaining by threat control over property; or d) Obtaining control over stolen property knowing the property has been stolen by another.
Threat - A verbal attack (assault). An implied or stated threat to use force on a person or property (school).
Threat and/or Attack - The threat to use force upon another and the carrying out of the threat by physically attacking.
9 Toy Gun - A toy gun that looks like a toy should be considered a toy. Federal requirements stipulate that toy guns must contain at LEAST a blaze orange barrel plug to designate that it is non-functioning. Many toy guns are brightly colored or fancifully shaped, like the popular "Super Soakers," or the classic brightly- colored water pistol. These are of a shape, size, and color such that they would not be reasonably mistaken for a bona fide weapon. It should be explained to the offending student that these toys are not appropriate to bring to school.
Trespass - To enter someone’s property without permission. To be on school property during the regular school day including the beginning and dismissal times without permission from the administration or school officials.
Under the Influence - The development of a reversible substance-specific (Substance Intoxication) syndrome due to recent ingestion of (or exposure to) a substance. NOTE: different substances may produce similar or identical syndromes. Clinically significant maladaptive behavioral or psychological changes that are due to the effect of the substance on the central nervous system ( e.g., belligerence, mood lability, cognitive impairment, impaired judgment, impaired social or occupational functioning) and develop during or shortly after use of the substance. The symptoms are not due to a general medical condition and are not better accounted for by another medical disorder.
Examples: unable to pass the nurse’s assessment, body movements and speech indicate abnormal behavior, the inability to function properly in the normal school setting as a result of drug influence.
Violent Behavior - Violent behavior contains one or more of the following elements: • uncontested battering • significant injury requiring emergency treatment • use of a weapon in the act of battering • implied bodily injury, death, or mass destruction
In all cases of violent behavior charges, the following actions are required:
10 • a nurse’s examination and report of injury • a police report describing the incident and the injuries.
Weapon - Any item that can inflict bodily harm. Any rifle or gun (loaded or unloaded, operable or inoperable), switchblade knife, hunting knife, star knife, razors including straight or retractable razor, nunchaku, spiked glove, spiked wristband, or any mace derivative, tear gas device, or pepper spray product. EXEMPTION: The use of permanently inoperable rifles by JROTC students shall not be a violation of this policy during instructional time and at any other times when under the direct supervision of JROTC instructors.
Wireless Communication - Use of cellular communications for accessing telephone or telecommunicating.
Revised 3/26/03
11 Policy 5550
STUDENTS: Conduct
Disruptive Behavior
Students are expected to follow the code of conduct on school property, on school buses, and at off-site school-sponsored activities. A student’s behavior is disruptive when it interferes with the normal function of a school. A student’s behavior is disruptive when that behavior interferes with the academic process or violates the rights of others to utilize the services and facilities of the school. Students who take part in disruptive behavior are subject to discipline that may include suspension or expulsion, according to the procedures outlined in the Policy and Rule 5560, "Suspension or Expulsion."
Below are some student offenses for which discipline will be imposed. The list does not cover all behaviors or actions. There may be additional offenses for which a student can be suspended or expelled.
Category I – Examples of offenses that may result in suspension:
ARSON/FIRE/EXPLOSIVES
a. POSSESSION AND/OR Igniting OF matches or lighters (when not a part of the instructional program)
ATTACKS/THREATS/FIGHTING
b. Fighting
ATTENDANCE
c. Leaving school grounds without permission
d. Unexcused lateness (class/classes)
e. Unexcused lateness (school day)
f. Unexcused absence or truancy (class/classes)
g. Unexcused absence or truancy (school day)
DANGEROUS SUBSTANCES
h. Non-prescription violation (possession of non-prescription medications)
i. Use and/or possession of tobacco or cigarette rolling paper
Page 1 Policy 5550
DISRESPECT/INSUBORDINATION
j. Failure to follow a direction such as, but not limited to, failure to report to office when directed by school staff to do so
k. Harassment (nuisance phone calls to students or staff members; continued comments or passing of unofficial notes to another individual that he/she does not wish to hear or receive)
l. Refusing to cooperate with school rules and regulations
m. Refusing to cooperate with school transportation regulations
n. Refusing to do assigned work
o. Refusing to serve detention
p. Using obscene or abusive language
PERSONAL HEALTH
q. Personal health, when a student knowingly uses his or her state of health to threaten the health of others
OTHER
r. Academic dishonesty (cheating on tests, copying term papers, forging signature of teacher and/or parent)
s. Gambling
t. Unauthorized sale or distribution in school of items, goods, or services not related in any way to the school operation, (e.g., sale of football pools).
u. Use of electronic communication devices, such as a pager (beeper), portable telephone, or any wireless communication device (which are not part of the educational program) during regular instructional school hours. Regular instructional hours are defined as beginning at the opening bell for the school day and concluding at the dismissal bell for the school day. Students involved in before-school, after-school, and weekend instructional activities shall not use electronic communication devices within the assigned areas of the activity from the beginning of the scheduled activity until its conclusion. The device must be turned off and stored in the locker, book bag, automobile, or purse during school hours and while being transported on the bus. The ban on the use of electronic devices applies to buses used for all school-related activities.
Page 2 Policy 5550
Category II – Examples of offenses for which the student may be suspended and which may result in expulsion:
ARSON/FIRE/EXPLOSIVES
a. Fire alarm/false fire report/bomb threat
b. Possession and/or detonation of an incendiary or explosive material or device, including live ammunition (firecracker or greater)
ATTACKS/THREATS/FIGHTING
c. Extortion or taking money or possessions from another student(s) by threat or causing fear and intimidation
d. [Assault and/or battery] PHYSICAL ATTACK(S) on a student
e. [Assault] THREAT(S) on individual(s)
DANGEROUS SUBSTANCES
f. Distribution, attempt to distribute, or possession with the intent to distribute a non-controlled substance that is represented as a controlled dangerous substance
g. Non-prescription violation (misuse of non-prescription medications) including failure to have medications administered by school nurse or delegated personnel
h. Possession, use, or distribution of controlled and/or drug paraphernalia
i. Prescription violation (possession of prescribed medication)
j. Purchase of a non-controlled substance that has been represented to be a controlled dangerous substance
k. Use and/or possession of tobacco or cigarette rolling paper, repeated offense
DISRESPECT/INSUBORDINATION
l. Conspiracy or planning between two or more persons to commit a Category III offense
m. Disruptive behavior that results in the interference with the normal school program, including repeated Category I or II offenses.
Page 3 Policy 5550
n. Harassment for any reason
o. Interfering with another student’s right to attend school or classes
p. Participating in and/or inciting a school disruption
SEX OFFENSES
q. INAPPROPRIATE BEHAVIOR OF A SEXUAL NATURE.
r. Indecent exposure
WEAPONS
s. Possession of a look-alike weapon of any kind
t. Possession of a pocket knife
OTHER
u. Destruction and/or vandalism of school property, personal property of students and/or faculty. This includes receipt, sale, possession, or distribution of property stolen from Baltimore County Public Schools. Restitution is required, either monetary or school work project.
v. RECKLESS ENDANGERMENT RESULTING IN INJURY TO A PERSON
w. Theft and/or knowingly possessing stolen property
x. Trespassing
y. Violation of the Telecommunications Acceptable Use Policy
Category III – Examples of offenses which shall result in expulsion:
ARSON/FIRE/EXPLOSIVES
a. Arson
Page 4 Policy 5550
ATTACKS/THREATS/FIGHTING
b. Striking a staff member who is intervening in a fight or other disruptive activity (intentional or unintentional)
c. [Assault and battery] PHYSICAL ATTACK(S) on a staff member
d. Violent behavior which creates a substantial danger to persons or property
DANGEROUS SUBSTANCES
e. Distribution and/or sale of alcohol
f. Distribution and/or sale of controlled dangerous substances (illegal drugs)
g. Possession of alcohol
h. Possession of controlled dangerous substances (illegal drugs)
i. Prescription violation (misuse of prescribed medications) including failure to have medications administered by school nurse or delegated personnel
j. Use of a controlled dangerous substance (illegal drugs), under the influence of a controlled substance, or showing evidence of having used a controlled substance
k. Use of alcohol, under the influence of alcohol, or showing evidence of having consumed alcohol
l. Use of any intoxicants which causes a loss of self-control or inebriation and which shall include glue and solvents
SEX OFFENSES
m. SEXUAL ASSAULT
WEAPONS
n. Possession and/or use of a firearm on school property (one-year expulsion)
o. Possession or use of any other gun or rifle (loaded or unloaded, operable or inoperable) which shall include, but not be limited to, pellet gun, paintball gun, stun gun, BB gun, flare gun, nail gun1
p. Possession or use of a real weapon of any kind which shall include, but not be limited to, switchblade knife, hunting knife, star knife, razors (including straight or retractable razor), nunchaku, spiked glove, spiked wristband, any mace derivative, tear gas device, or pepper spray product Page 5 Policy 5550
q. Use of a look-alike gun or rifle (loaded or unloaded, operable or inoperable)2
r. Use of a look-alike weapon of any kind which shall include, but not be limited to, switchblade knife, hunting knife, star knife, pocket knife, razors including straight or retractable razor, nunchaku, spiked glove, or spiked wristband
s. Use of a pocketknife or any object as a weapon
OTHER
t. Robbery
The provisions of this policy apply in all situations in which students are involved, including: (1) school activities on property owned by the Board of Education; (2) travel on school buses; (3) off-site school-sponsored activities; (4) on-site or off-site school-related problems which are the result or cause of disruptive behavior on school grounds; and (5) violent acts of behavior which occur off school property and pose a threat to the safety of students and faculty or disrupt the learning environment.
Legal References: Gun Free Schools Act of 1994, 20 U.S.C. §3351 Annotated Code of Maryland, Education Article, §7-305, Suspension and Expulsion Code of Maryland Regulations (“COMAR”) 13A.08.01.11 Disciplinary Action 13A.08.01.17 School Use of Reportable Offenses 13A.08.01.04(B) Unlawful Absence 13A.02.04.01-07 Tobacco-Free School Environment
Policy adopted: 7/13/78 revised: 6/24/82 revised: 6/14/84 revised: 6/19/86 revised: 5/28/87 revised: 6/16/88 revised: 5/10/90 revised: 5/23/91 revised: 7/1/92 revised: 9/12/95 revised: 7/2/96 revised: 8/6/96 revised: 6/9/97 revised: 6/12/01 revised: 7/9/02 Page 6 Policy 5550
REVISED: Board of Education of Baltimore County
1 The use of permanently inoperable rifles by JROTC students shall not be a violation of this policy during instructional time and at any other times when under the direct supervision of JROTC instructors.
2 See Note 1 above.
Page 7 POLICY 5560 STUDENTS: Conduct
Suspension of Expulsion
1. Definitions
Within the Baltimore County PUBLIC SCHOOLS (BCPS) [school system], the following types of suspensions and expulsions are utilized:
A. Short-term Suspension
Temporary suspension of a student by the principal for a period not to exceed ten (10) school days
B. Long-term Suspension
Long-term suspension of a student for more than ten (10) school days and less than [one quarter] 45 SCHOOL DAYS imposed by the [s]Superintendent or the designee after reviewing the school suspension—All cases of long-term suspension are subject to review for readmission to the day school program
C. Expulsion
Expulsion is the required withdrawal [for more than one quarter] from the day school program of a student of any age, by direction of the [s]Superintendent or the designee, upon review of the suspension from school. All cases of expulsion are subject to review for readmission to the day school program.
Use of the suspension or the expulsion process IN BCPS is an administrative responsibility sanctioned by State law and by policies of the Board of Education as a measure to be used in the discipline of students. Principals have full authority to use [temporary or] short-term suspension in a judicious manner, i.e., where the procedure fits the offense and the offender and is not unreasonable, excessive, or malicious. Complete records must be available to justify each suspension.
To provide an environment in which all students may achieve their potential, the maintenance of acceptable standards of conduct is required. The judicious use of suspension may be a contributing factor in providing a positive learning atmosphere within the total school environment. Generally, the suspension of a student should not be implemented until all appropriate school resources have been utilized to help the student to modify the behavior which necessitated the suspension. It must be recognized, however, that some acts of behavior as defined in the policies, "Alcoholic Beverages and Drugs" 5540 and "Disruptive Behavior" 5550, warrant immediate and mandatory expulsion.
Page 1 POLICY 5560
Students are suspended to the Superintendent OR DESIGNEE to determine whether a suspension longer than ten (10) school days or an expulsion is warranted.
A student, PARENT, OR GUARDIAN may appeal a SHORT-TERM suspension [of more than ten (10) school days], LONG-TERM SUSPENSION, or expulsion to the Board of Education by sending such a request in writing to the Superintendent of Schools within ten (10) school days of the decision by the PRINCIPAL, Superintendent, or the designee. Upon appeal, the Board or a designated committee thereof shall hear the matter promptly, but in no event later than fifteen (15) school days from the receipt of notice of appeal in the superintendent’s office. Each party shall be afforded the opportunity to present witnesses and be represented by counsel. Unless a public hearing is requested by the student, [or] parent, or guardian, the hearing shall be conducted out of the presence of all persons except those whose presence is deemed necessary or desirable by the Board. The appeal to the Board of Education shall not operate as a stay of the decision of the Superintendent, and the decision of the Board shall be final.
The function of the Board is to hold a hearing to determine whether the testimony and exhibits presented support the charges upon which the expulsion was based. The Board delegates to the Superintendent of Schools the responsibility for determining the duration of an expulsion or a long-term suspension and the consideration of readmission. The Superintendent shall consider mitigating circumstances in making such decisions.
SCOPE OF AUTHORITY
The provisions of this policy apply to: (1) school activities on property owned by the Board of Education; (2) travel on school buses; (3) off-site school-sponsored activities; (4) on- or off-site school related problems which are the result or cause of disruptive behavior on school grounds; and (5) violent acts of behavior which occur off school property that pose a threat to the safety of students and faculty or that disrupt the learning environment. Suspended or expelled students are prohibited from participating in school activities, on or off campus, sponsored by any BCPS school. Students may enroll in alternative educational programs and participate in appropriate graduation activities organized by the Office of [Adult and] Alternative [Education] PROGRAMS. Also, expelled students may receive counseling services at the [adult education] ALTERNATIVE PROGRAM centers and at the schools from which they have been expelled after obtaining special permission from the principals of those schools.
Legal References: Annotated Code of Maryland, Education Article §7-304 Suspension and Expulsion State Board of Education Bylaws 13A.08.01.06A Suspension and Expulsion Code of Maryland Regulations (“COMAR”) 13A.08.01.17 School Use of Reportable Offenses
Page 2 POLICY 5560
Policy adopted: 7/8/76 revised: 7/9/81 revised: 6/24/82 revised: 5/12/83 revised: 6/19/86 revised: 7/2/96 Board of Education REVISED: of Baltimore County
Page 3 BALTIMORE COUNTY PUBLIC SCHOOLS
DATE: May 13, 2003
TO: BOARD OF EDUCATION
FROM: Dr. Joe A. Hairston, Superintendent
SUBJECT: Policy 3225 – NON-INSTRUCTIONAL SERVICES: Purchasing – Furniture, Fixtures, and Equipment – New School Projects, Renovations, or Additions
ORIGINATOR: J. Robert Haines, Deputy Superintendent, Business Services
RESOURCE PERSON(S): Barbara Burnopp, Executive Director, Fiscal Services Patrick Fannon, Controller
RECOMMENDATION
Approval of Board Policy 3225 – NON-INSTRUCTIONAL SERVICES: Purchasing – Furniture, Fixtures, and Equipment – New School Projects, Renovations, or Additions was updated as part of the initiative of the Division of Business Services to update outdated Board Policies. The policy was adopted in 1969 and was revised in 1999. Changes have been reviewed by the Board Policy Review Committee on April 29, 2003, and have been made to reflect current language and references.
Attachment I – Board Policy 3225 Attachment II – Rule 3225
Attachment I POLICY 3225
NON-INSTRUCTIONAL SERVICES: Purchasing
[Equipment and Furniture] FURNITURE, FIXTURES, AND EQUIPMENT – NEW SCHOOL PROJECTS, RENOVATIONS, OR ADDITIONS
[With respect to the selection, purchase and installation of equipment, furniture, and furnishings for a new school project, renovation, or addition, the Superintendent of School shall establish administrative procedures for such selection, purchase and installation. Said procedures are to conform with pertinent laws and regulations, both local and state, with a view toward acquiring such furniture, equipment, and furnishings economically, and in conformity with educational and functional requirements, and in relation to the architectural design of the school project.]
THE SUPERINTENDENT OF SCHOOLS SHALL ESTABLISH ADMINISTRATIVE PROCEDURES FOR THE SELECTION, PURCHASE, AND INSTALLATION OF FURNITURE, FIXTURES, AND EQUIPMENT FOR NEW SCHOOL PROJECTS, BUILDING RENOVATIONS, OR ADDITIONS. THESE PROCEDURES SHALL CONFORM TO APPLICABLE STATE AND LOCAL LAWS AND REGULATIONS, AND SHALL SUPPORT THE EDUCATIONAL, FUNCTIONAL, AND ARCHITECTURAL REQUIREMENTS AND DESIGN OF THE SCHOOL PROGRAM.
ALL CAPS indicate new material. Brackets [ ] indicate deleted material.
Policy Board of Education Adopted: 9/25/69 of Baltimore County Revised: 7/13/99 Revised: ______
Attachment I (DRAFT) ALL NEW MATERIAL RULE 3225 NON-INSTRUCTIONAL SERVICES: PURCHASING
FURNITURE, FIXTURES & EQUIPMENT PROCEDURES
1. DEFINITION FURNITURE, FIXTURES & EQUIPMENT (FF&E) INCLUDES FURNISHINGS, FIXTURES, AND EQUIPMENT NECESSARY TO EQUIP NEW SCHOOL PROJECTS, BUILDING RENOVATIONS, OR ADDITIONS FOR STUDENT AND ADMINISTRATIVE USE.
2. BUDGET DETERMINATION WHEN A PROJECT IS INCLUDED IN THE PROPOSED CAPITAL BUDGET, THE OFFICE OF BUDGET AND REPORTING WILL DETERMINE THE INITIAL FF&E FUNDING, GENERALLY 10% OF THE CONSTRUCTION ESTIMATE. FOR THE PURPOSES OF THIS CALCULATION, COST OF CONSTRUCTION DOES NOT INCLUDE SITE ACQUISITION, ENGINEERING AND DESIGN, ROAD IMPROVEMENTS AND OTHER COSTS NOT DIRECTLY RELATED TO THE SPECIFIC COST OF CONSTRUCTING THE BUILDING. IF THERE ARE CONSTRUCTION COST OVERRUNS, DUE TO BIDS HIGHER THAN ANTICIPATED OR CHANGES IN SCOPE DURING DESIGN OR CONSTRUCTION, FUNDS MAY BE DIVERTED FROM THE AVAILABLE FF&E AMOUNT TO COVER THIS ADDITIONAL EXPENSE. CONVERSELY, FF&E FUNDS MAY BE INCREASED IF SPECIFIC NEEDS ARE DEMONSTRATED AND FUNDING IS AVAILABLE FROM OTHER PROJECT ACCOUNTS.
A. INITIAL FF&E FUNDING THE SUPERINTENDENT SHALL USE 10% AS A GENERAL GUIDE ONLY AND THIS CAN VARY ACCORDING TO TYPE OF PROJECT, SPECIAL NEEDS OF THE SCHOOL, AND FUNDING AVAILABILITY.
3. ELIGIBLE EXPENDITURES ITEMS THAT ARE PERMANENTLY ATTACHED TO THE BUILDING STRUCTURE ARE CONSIDERED PART OF THE CONSTRUCTION PORTION OF THE BUDGET. PERIODIC AUDITS BY BALTIMORE COUNTY GOVERNMENT REQUIRE THAT ITEMS PURCHASED WITH LOCAL CAPITAL FUNDS MUST REMAIN AT THE SCHOOL FOR WHICH IT WAS FUNDED.
Rule Adopted: ______1 Superintendent of Schools Attachment I (DRAFT) ALL NEW MATERIAL RULE 3225 A. ELIGIBLE EXPENSES FOR FF&E EXAMPLES OF ITEMS THAT MAY BE PURCHASED WITH FF&E FUNDS INCLUDE: DESKS, CHAIRS, TABLES, OFFICE FURNITURE, COMPUTERS, SOFTWARE, CAFETERIA TABLES, AND AUDIO- VISUAL EQUIPMENT. FF&E FUNDS MAY ALSO BE USED FOR SPECIALIZED ITEMS NECESSARY TO EQUIP ART, MUSIC AND TECHNICAL EDUCATION ROOMS, SPECIAL EDUCATION ROOMS, AND PHYSICAL EDUCATION SPACE, WHEN THOSE CLASSROOMS ARE PART OF THE NEW CONSTRUCTION, RENOVATION, OR ADDITION.
B. INELIGIBLE EXPENSES FOR FF&E FUNDS IF THE SCHOOL IS BUILDING AN ADDITION, FF&E FUNDS MAY NOT BE USED TO PURCHASE ANY ITEMS FOR THE EXISTING SCHOOL BUILDING. ITEMS THAT MAY NOT BE PURCHASED WITH FF&E FUNDS INCLUDE, BUT ARE NOT LIMITED TO: SUPPLIES AND MATERIALS, TEXTBOOKS, UNIFORMS, SPORTS EQUIPMENT, SOME MUSICAL INSTRUMENTS, VEHICLES, LAPTOP COMPUTERS, OFFICE SUPPLIES, LIBRARY BOOKS, WALL MOUNTED CHALKBOARDS, KITCHEN SERVING LINES, KITCHEN EQUIPMENT, SOFTWARE AND RELATED LICENSES FOR COMPUTERS THAT ARE NOT PART OF THE CAPITAL PROJECT.
C. DECISION MAKING AUTHORITY THE OFFICE OF BUDGET AND REPORTING SHALL DETERMINE THE SCOPE OF FF&E FUNDING.
4. ACCOUNTING PROCEDURES THE DEPARTMENT OF PHYSICAL FACILITIES WILL INITIATE AN ACTIVITY ALLOTMENT CODING STRUCTURE TO ALLOCATE FF&E FUNDS. THE OFFICE OF BUDGET AND REPORTING WILL VERIFY THE AMOUNT IS CONSISTENT WITH THE APPROPRIATION AND NOTIFY CAPITAL ACCOUNTING THE AGENCY, PROJECT NUMBER, AND DOLLAR AMOUNT SO THAT CAPITAL ACCOUNTING CAN ESTABLISH THE FF&E OBJECTS. BUDGET AND REPORTING WILL NOTIFY THE OFFICE OF PURCHASING OF THE APPROVED FF&E AMOUNT. CAPITAL ACCOUNTING WILL NOTIFY BUDGET, FACILITIES, AND PURCHASING WHEN THE ACCOUNT IS ESTABLISHED AND PURCHASE ORDERS MAY BE PROCESSED. BUDGET AND REPORTING WILL APPROVE PURCHASE ORDERS TO ENSURE THE PROPER ACCOUNT CODES ARE USED.
Rule Adopted: ______2 Superintendent of Schools Attachment I (DRAFT) ALL NEW MATERIAL RULE 3225 5. COORDINATION WITH THE SCHOOL ONCE THE BUDGET IS APPROVED AND THE PROJECT IS SCHEDULED TO BEGIN, WITHIN A FEW MONTHS, THE OFFICE OF BUDGET AND REPORTING WILL COORDINATE THE EXPENDITURE OF FUNDS WITH APPROPRIATE REPRESENTATIVES FROM THE SCHOOL AND REPRESENTATIVES FROM THE OFFICES OF PURCHASING, FACILITIES, THE DEPARTMENT OF CURRICULUM AND INSTRUCTION, AND THE APPROPRIATE EXECUTIVE DIRECTORS OF SCHOOLS IN ADVANCE OF PURCHASES. WHEN A NEW SCHOOL IS BEING BUILT, COORDINATION BY THE OFFICE OF BUDGET SHALL BE INITIATED AFTER THE PRINCIPAL IS APPOINTED.
6. ORDERING INFORMATION A. THE PRINCIPAL IS RESPONSIBLE FOR IDENTIFYING ITEMS TO BE PURCHASED WITH FF&E FUNDS, AND FOR SUBMITTING A PROPOSED BUDGET FOR ALL PROPOSED FF&E EXPENDITURES TO THE OFFICE OF BUDGET AND REPORTING BEFORE ANY PURCHASE ORDERS CAN BE PROCESSED. B. THE OFFICE OF BUDGET AND REPORTING WILL REVIEW THE PURCHASE ORDERS AND APPROVE AS TO THE SUITABILITY OF WHAT IS BEING PURCHASED, IN ORDER TO ENSURE THAT THE PROPER ACCOUNT CODE IS USED, AND TO MONITOR THE ADOPTED BUDGET. C. PURCHASE ORDERS WILL THEN BE SENT TO THE OFFICE OF PURCHASING FOR PROCESSING.
7. PROJECT COMPLETION AND CLOSE OUT A. FF&E FUNDS MAY BE SPENT FOR UP TO ONE YEAR AFTER THE CONSTRUCTION PORTION OF THE PROJECT IS COMPLETE, UNLESS AN EXTENSION IS GRANTED BY BUDGET AND REPORTING. ANY REMAINING FF&E FUNDS WILL BE TRANSFERRED BACK INTO THE GENERAL PROJECT BUDGET. B. THE OFFICE OF BUDGET AND REPORTING WILL NOTIFY CAPITAL ACCOUNTING TO CLOSE THE FF&E OBJECT FOR THE SCHOOL AFTER ONE YEAR OR FOLLOWING THE AMOUNT OF ANY EXTENSION, WHICHEVER IS GREATER. C. THE OFFICE OF BUDGET AND REPORTING WILL, UPON COMPLETION OF THE PROJECT, NOTIFY THE OFFICE OF PURCHASING THAT NO ADDITIONAL FF&E PURCHASE ORDERS SHOULD BE PROCESSED.
SEE ALSO POLICY 3220 – NON-INSTRUCTIONAL SERVICES – PURCHASING SERVICES - INVENTORIES
Rule Adopted: ______3 Superintendent of Schools BALTIMORE COUNTY PUBLIC SCHOOLS
DATE: May 13, 2003
TO: BOARD OF EDUCATION
FROM: Dr. J. Hairston, Superintendent
SUBJECT: Proposed 2004-2005 School Calendar
ORIGINATOR: Sharon Norman, Director, Office of Communications
Recommendation
That the Board approve the proposed 2004-2005 school calendar developed by the School Calendar Committee
JAH/sn
Attachment BALTIMORE COUNTY PUBLIC SCHOOLS Towson, Maryland 21204 Proposed Calendar 2004 –2005 Pupil Days Teacher Days
August 20(F) Meeting of Admin/Supervisory Personnel 23(M) Teachers on Duty 30(M) Opening Day for Students 2 7
September 6(M) Labor Day – Schools Closed 16(Th) Rosh Hashanah – Schools Closed 20 20
October 1(F) Professional Development—Schools Closed for Students 11(M) Columbus Day* 15(F) Professional Development Day/MSTA Convention Schools Closed for Students 19 21
November 2(T) Election Day—Schools Closed 5(F) First Marking Period Ends – Assessment Day for elementary and middle schools*** - Schools Close 3 hours early for elementary and middle school students 11(Th) Veterans Day* 15-19(M-F) American Education Week 19(F) Elementary Conference Day – Schools Closed for elementary students 22(M) Distribution of Report Cards 25-26(Th-F) Thanksgiving Holiday – Schools Closed 19 19
December 15(M) Bill of Rights Day* 23(Th) Christmas/Winter Holiday begins at end of school day 17 17 January 3(M) Schools Reopen for Students 15(S) Dr. Martin Luther King, Jr.’s Birthday** 17(M) Dr. Martin Luther King, Jr.’s Birthday Observed – Schools Closed 21(F) Second Marking Period Ends 24(M) Assessment Day/Preparation for Second Semester – Schools Closed for Students 19 20
February 7(M) Distribution of Report Cards 12(S) Lincoln’s Birthday** 18(F) Team Planning and Student Performance Data Analysis***** – Schools close three hours early for elementary and middle school students 21(M) President’s Day – Schools Closed 22(T) Washington’s Birthday* 19 19 March 24(Th) Easter/Spring Holiday begins at the end of the school day 25(F) Maryland Day*
18 18
April 4(M) Schools Reopen 8(F) Third Marking Period Ends – Assessment Day for elementary and middle school students – schools close 3 hours early for elementary and middle school students 25(M) Report Cards Distributed 20 20
May 6(F) PreK/K Conference Day – no preK, half-day, or full day Kindergarten sessions 27(F) Last Day for Seniors 28-31(S-T) Commencement Exercises 30(M) Memorial Day** – Schools Closed 21 21
June 1-5 (W-Su) Commencement Exercises 14(T) Flag Day* 15-16(W-Th) Assessment Days****Schools close 3 hours early for high school students; teachers on duty 16(Th) Assessment Day***Schools close 3 hours early for elementary and middle school students; teachers on duty 17(F) Last Day of Classes for Students and Teachers; schools close 3 hours early for students; teachers on duty 13 13 TOTALS 187 195
June 25(F) Summer School Teachers on duty for all centers 28(M) Summer School begins for all centers
July 5(M) Summer School closed for Independence Day 6(T) Curriculum Workshops begin 30(F) Last Day of Summer School for all Centers
Functional Test Dates for Reading, Mathematics: July 14-15, 2004 Functional Test Dates for Writing: Prompt I July 14; Prompt II July 15, 2004 *Schools open with appropriate exercises **Appropriate exercises to be scheduled on the Friday before ***ASSESSMENT DAYS- Elementary and middle schools will be given time for parents, teachers, and students to meet and/or assess progress ****ASSESSMENT DAYS- High schools will have the opportunity to administer traditional midterm and/or final exams or to use alternative assessment procedures *****TEAM PLANNING AND STUDENT PERFORMANCE DATA ANALYSIS—Teachers will work in a variety of team structures at local schools to analyze and use performance data to develop differentiated instructional strategies for improving student achievement. If inclement weather conditions force us to close schools more than seven days, it will be necessary to alter the school calendar. These additional days will be scheduled as required at the end of the school year. The calendar will be reduced up to 5 days if not needed to offset days/hours when schools are closed due to inclement weather. Teacher duty days will not exceed 191. One-half days may be modified for inclement weather/emergency conditions.
BALTIMORE COUNTY PUBLIC SCHOOLS TOWSON, MARYLAND 21204
May 13, 2003
RETIREMENTS
YRS. OF EFFECTIVE NAME POSITION SCHOOL/OFFICE SERVICE DATE
William Albanese Teacher Dumbarton Middle 30.0 7-1-03
Richard Anderson Teacher Loch Raven Tech Academy 30.0 7-1-03
Joanne Armstrong Lib. Sci. Media Milford Mill Academy 27.0 7-1-03
Ryland G. Bareford Teacher Milford Mill Academy 41.0 7-1-03
Marilyn Bevans Teacher Dundalk Middle 13.0 7-1-03
Sheri Blum Teacher Cedarmere Elem. 30.5 7-1-03
Thomas Brown Teacher Stemmers Run Middle 30.0 7-1-03
Frank Chetelat Teacher Dundalk High 33.0 7-1-03
Virginia L. Childres Residency Officer Battle Grove Elem. 32.0 7-1-03
Jeanne Duggan Teacher Oliver Beach Elem. 16.0 9-1-03
Marion Flint Teacher Relay Elementary 11.0 7-1-03
Stephanie Flood Teacher Seven Oaks Elem. 31.0 7-1-03
Suzanne Foard Instructional Asst. Dundalk High 32.0 7-1-03
Diane George Teacher Loch Raven High 31.0 7-1-03
Anna Gilberto Secretary I Owings Mills Elem. 13.0 5-1-03
Robert E. Hutsler Teacher Dundalk High 33.0 7-1-03
John Jones Teacher Perry Hall Middle 35.0 7-1-03
Audrey Kobus Guidance Counselor Dundalk High 31.0 7-1-03
Jo Lynn Krause Guidance Counselor Villa Cresta Elem. 37.0 7-1-03
Eileen Mintz Instructional Asst. Campfield ECLD Center 9.0 4-1-03
Mildred Ranson Instructional Asst. Deep Creek Middle 9.0 7-1-03
Janice M. Sellman Teacher Gunpowder Elem. 36.0 7-1-03
Alan Seward Guidance Counselor Perry Hall High 35.0 7-1-03
Virginia Shumate Nurse (RN) White Oak School 26.0 7-1-03
Doris Sobus Teacher Eastern Tech. High 28.5 7-1-03
Carolan Stewart Principal Martin Blvd. Elem. 32.0 7-1-03
Ruth Thomas-Hyman Teacher Franklin Middle 25.0 5-1-03
Stephen Tucker Teacher Franklin High 30.0 7-1-03
John Underwood Teacher Holabird Middle 40.0 7-1-03
Lester D. Watkinson Teacher Gen. John Stricker Middle 39.2 7-1-03
Ronald Zaldivar Teacher Hereford High 36.0 7-1-03
As of 4/23/03
Exhibit
BALTIMORE COUNTY PUBLIC SCHOOLS TOWSON, MARYLAND 21204
May 13, 2003
RESIGNATIONS
ELEMENTARY – 27
Baltimore Highlands Elementary School Hebbville Elementary School Kathleen M. Tyrrell, 06/30/03, 3.0 yrs. Susan B. Luecker, 06/30/03, 1.8 yrs.
Battle Grove Elementary School Hernwood Elementary School Jennifer B. Nelson, 06/30/03, 1.7 yrs. Jessica J. Henz, 4/30/03, 8.0 mos. Tara E. Nusz, 05/30/03, 1.9 yrs. Hillcrest Elementary School Catonsville Elementary School Kimberly A. VonHagel, 06/30/03, 2.5 yrs. Colleen P. Huelskamp, 06/30/03, 5.4 yrs. Lutherville Laboratory Chatsworth School Kelly C. Carter, 06/30/03, 1.0 yr. Ilese R. Ominsky, 04/30/03, 1.8 yrs.. Middlesex Elementary School Chesapeake Terrace Elementary School Kelly A. Harmer, 06/30/03, 5.0 mos. MaryLou L. Farnsworth, 06/30/03, 1.0 yr. Norwood Elementary School Cromwell Valley Elementary Reg Magnet School Emily S. Brown, 06/30/03, 1.0 yr. Amy K. Bandiere, 06/30/03, 5.5 yrs. Oliver Beach Elementary School Elmwood Elementary School DeAnn L. Patrick, 06/30/03, 2.0 yrs. Kathryn R. Hobbs, 05/01/03, 3.0 mos. Perry Hall Elementary School Featherbed Lane Elementary Primary Sandra L. Hahn, 06/30/03, 5.0 mos. Kimberly A. Jeske, 06/30/03, 1.0 yr. Pinewood Elementary School Featherbed Lane Elementary Intermediate Rebecca E. Tierney, 06/30/03, 8.0 mos. Nikkaris A. Surratt, 06/30/03, 1.0 yr. Randallstown Elementary School Fort Garrison Elementary School Sarah E. Ottensoser, 06/30/03, 3.0 yrs. Megan K. Jones, 06/30/03, 8.0 yrs. Sandalwood Elementary School Franklin Elementary School Margaret E. Denny, 06/30/03, 3.0 yrs. Trisha L. Weinig, 06/30/03, 6.0 yrs. Winfield Elementary School Fullerton Elementary School Julie Anne Weidenbach, 06/30/03, 1.0 yr. Robin T. Sakala, 06/30/03, 2.5 yrs. Winand Elementary School Harford Hills Elementary School Tracey S. Pratt, 06/30/03, 2.0 yrs. Sandra L. Fohl, 06/30/03, 15.0 yrs.
DOP: 5/14/03 RESIGNATIONS May 13, 2003
SECONDARY - 26
Deep Creek Middle School Owings Mills High School Nadine D. Hendler, 06/30/03, 1.0 yr. Wanda M. Bulkowski-Larsen, 06/30/03, 5.0 yrs. Holly A. Zinn, 06/30/03, 1.0 yr. Parkville High School Eastern Technical High School Kathleen A. Cassell, 06/30/03, 1.0 yr. Steven A. Beecher, 06/30/03, 2.0 yrs. Randallstown High School Hereford Middle School Maurice A. Henderson, 06/30/03, 1.0 yr. Kazimiera W. Patterson, 06/30/03, 4.7 yrs. Sparrows Point High School Holabird Middle School Faith A. Okkema, 06/30/03, 2.0 yrs. Valerie A. Madole, 06/30/03, 3.0 yrs. Sudbrook Magnet Middle School Lansdowne High School Erin A. Schaller, 06/30/03, 3.0 yrs. Shane K. Finnerin, 06/30/03, 2.0 yrs. Western School of Technology Loch Raven High School Rachel B. Gerhard-Sterner, 06/30/03, 3.0 yrs. Shirley A. Artson, 06/30/03, 1.0 yr. Jeffrey S. Mohler, 06/30/03, 3.0 yrs.
Loch Raven Technical Academy Woodlawn High School Nicholas C. Solomon, 06/30/03, 1.0 yr. Angela D. Gilliam, 06/30/03, 2.0 yrs. Kelly A. Rose, 06/30/03, 1.0 yr. Meadowood Education Center Brian J. So, 06/30/03, 2.0 yrs. Julie S. Ash, 06/30/03, 1.0 yrs. Woodlawn Middle School Middle River Middle School Sonja Y. Jeter, 02/06/03, 3.0 mo Teri Bowers, 06/30/03, 1.0 yr. Shahina Mahmood, 06/30/03, 1.0 yr.
Old Court Middle School Glen C. Carter, 06/30/03, 1.0 yr. Maurice A. Ellis, 06/30/03, 1.0 yr. Delois A. McIver-Johnson, 06/30/03, 1.0 yr. Chauncey L. Payne, 06/30/03, 4.0 yrs.
SEPARATIONS FROM LEAVE – 2
Jennifer L. Canada, granted Unusual or Imperative Leave, 08/19/02-06/30/03, resigning 04/03/03, 7.7 yrs. Carol F. Wroten, granted Personal Leave, 07/01/02-06/30/03, resigning 06/30/03, 9.0 yrs.
Exhibit
BALTIMORE COUNTY PUBLIC SCHOOLS TOWSON, MARYLAND 21204
May 13, 2003
RESIGNATIONS
ADDENDUM
SECONDARY - 3
Perry Hall High School Paul G. Henderson, 06/30/03, 9.0 yrs.
Pine Grove Middle School Stephen E. Eisenhart, 06/30/03, 7.0 yrs.
Stemmers Run Middle School Keith H. Pennick, 06/30/03, 1.0 yr.
DOP: 5/14/03
Exhibit
BALTIMORE COUNTY PUBLIC SCHOOLS TOWSON, MARYLAND 21204
May 13, 2003
LEAVES
CHILD REARING LEAVES
HEIDI LEA CROSS – Norwood Elementary School Effective June 6, 2003 through June 6, 2005
ERIN MORAN GEHMAN – Featherbed lane Primary School Effective April 23, 2003 through April 23, 2005
SHEILA HOPKINS-OSNES – Lansdowne Elementary School Effective July 30, 2003 through June 30, 2004
ELIZABETH DAY MAHOLICK – Formerly Middle River Middle School Effective August 10, 2002 through June 30, 2004
STEPHANIE HORVATH MARKS – Loch Raven High School Effective May 28, 2003 through May 28, 2005
TRACI L. SIEGLER – Deep Creek Middle School Effective July 1, 2003 through June 30, 2004
NIKKIA THOMPSON JACKSON – Randallstown High School Effective June 3, 2003 through June 3, 2005
PERSONAL ILLNESS
SHIRLENE GRAY – Grange Elementary School (Building Service Worker)* Effective January 14, 2003 through August 20, 2003
ARDELL MCCARRA – Timonium Office (Clerk II-Food Service) Effective January 31, 2003 through July 31, 2003
JANIS MARIE SWANN – Rosedale Bus Facility (Driver-School Bus)* Effective 12/17/02 through 12/17/03
*Non-member Maryland State Retirement System & Pension System
DOP: 5/14/2003
Exhibit
BALTIMORE COUNTY PUBLIC SCHOOLS TOWSON, MARYLAND 21204
MAY 13, 2003
RECOMMENDED APPOINTMENTS
NAME FROM TO
SHARON M. ANTHONY Assistant Principal Principal (Effective July 1, 2003) Lutherville Laboratory Woodbridge Elementary School
(Replacing Peggy Gordon, transferring to Principal, Gunpowder Elementary School)
KATHRYN F. ARNOLD Assistant Principal Principal (Effective July 1, 2003) Oakleigh Elementary School Pinewood Elementary School
(Replacing Dena Love, retired)
DEBORAH L. BITTNER Assistant Principal Principal (Effective July 1, 2003) Catonsville Middle School Catonsville Middle School
(Replacing Thomas Evans, transferring to Principal, Randallstown High School)
SUSAN S. EVANS Assistant Principal Principal (Effective July 1, 2003) Stemmers Run Middle School Ridgely Middle School
(Replacing Robin Read, rehired retiree to Principal, Loch Raven Technical Academy)
NANCY B. FINK Assistant Principal Principal (Effective July 1, 2003) Dumbarton Middle School Dumbarton Middle School
(Replacing Marsha Baumeister, rehired retiree to Principal, Sudbrook Magnet Middle School)
NATHANIEL J. GIBSON, II Principal Principal (Effective July 1, 2003) Anne Arundel County Public Schools Milford Mill Academy
(Replacing Norman Smith, retired)
LAVERNE S. GOINS Assistant Principal Principal (Effective July 1, 2003) Johnnycake Elementary School Bedford Elementary School
(Replacing Charlene Bennett, retired)
BONNIE D. HESS Assistant Principal Principal (Effective July 1, 2003) Church Lane Elementary School Chadwick Elementary School
(Replacing Linda Proudfoot, retired)
DOP: 5/14/2003 RECOMMENDED APPOINTMENTS 2 May 13, 2003
E. DONALD WEGLEIN Assistant Principal Principal (Effective July 1, 2003) Western School of Technology Western School of Technology
(Replacing Kenneth Burch, retired)
CAROL L. WINGARD Assistant Principal Principal (Effective July 1, 2003) Pine Grove Elementary School Seven Oaks Elementary School
(Replacing Deborah Anthony, retired)
DOP: 5/14/2003
Exhibit
BALTIMORE COUNTY PUBLIC SCHOOLS TOWSON, MARYLAND 21204
May 13, 2003
REHIRED RETIRED PRINCIPALS
NAME FROM TO
MARSHA D. BAUMEISTER Principal (Rehired Retiree) Principal (Effective July 1, 2003) Dumbarton Middle School Sudbrook Magnet Middle School
(Replacing Mary Heine, retired)
HARRY E. BELSINGER Principal (Rehired Retiree) Principal (Effective July 1, 2003) Grange Elementary School Grange Elementary School
E. DIANE GOLDIAN Principal (Rehired Retiree) Principal (Effective July 1, 2003) Kenwood High School Kenwood High School
KEITH HARMEYER Principal (Rehired Retiree) Principal (Effective July 1, 2003) Loch Raven High School Loch Raven High School
SANDRA Y. KROH Principal (Rehired Retiree) Principal (Effective July 1, 2003) Cedarmere Elementary School Wellwood International School
(Replacing Teresa Filbert, to be assigned)
FRED M. PRUMO Principal Principal (Effective July 1, 2003) Patapsco High School Patapsco High School
ROBIN S. READ Principal (Rehired Retiree) Principal (Effective July 1, 2003) Ridgely Middle School Loch Raven Academy
(Replacing Carol Nemeroff, resigned)
JERILYN C. ROBERTS Principal (Rehired Retiree) Principal (Effective July 1, 2003) Woodlawn Middle School Woodlawn Middle School
CAROLYN L. SMITH Principal (Rehired Retiree) Principal (Effective July 1, 2003) Winand Elementary School Winand Elementary School
DOP: 5/14/2003 RECOMMENDED APPOINTMENTS 2 May 13, 2003
STEPHEN P. WARNER Principal (Rehired Retiree) Principal (Effective July 1, 2003) Gunpowder Elementary School Martin Boulevard Elementary School
(Replacing Carolan Stewart, retiring)
DOP: 5/14/2003 BALTIMORE COUNTY PUBLIC SCHOOLS
DATE: May 13, 2003
TO: BOARD OF EDUCATION
FROM: Joe A. Hairston, Superintendent
SUBJECT: Recommendations for Award of Contracts
ORIGINATOR: J. Robert Haines, Deputy Superintendent, Business Services
RESOURCE PERSON(S): Patrick Fannon, Controller; Rick Gay, Purchasing Manager
RECOMMENDATION
That the Board of Education approves the following contract recommendations.
*****
See the attached list of contract recommendations presented for consideration by the Board of Education of Baltimore County.
RLG/caj
Appendix I – Recommendations for Award of Contracts – Board Exhibit
Recommendations for Award of Contracts Board Exhibit – May 13, 2003
The following contract recommendations are presented for consideration by the Board of Education of Baltimore County.
Contracted Services: On-Call Services for Time & Material Projects with Not-to- Exceed Quotes
The Division of Physical Facilities, Office of Maintenance, has requested the Office of Purchasing to issue the following solicitations: RHA-367-03 On-Call Roofing Construction Services for Hourly Rate; and RHA-369-03 On-Call Asphalt Work (Sidewalks, Stairs, Curbing, and Ramps). These contracts are indefinite-quantity contracts, as the services intended for purchase are based upon future needs of the system and are pending allocation of funds.
The Office of Maintenance intends to have pre-qualified contractors with the appropriate insurance, training, and certification to be on call for services, repairs, and installations. Based upon the previous needs of the Office of Maintenance for these types of services, availability of the contractors when called upon to do work, and the urgency to have the work done within a specified timeframe, the award of contract may be made to multiple contractors for each of these solicitations. All work under these contracts will be done either on a time-and-material or by a not-to-exceed quote basis.
Time-and-material jobs will be done by the primary award contractor. If, for any reason, the primary award contractor is unable to do the work within the timeframe of the Office of Maintenance, the next ranked contractor will be asked to do the work, and so on throughout the list. For the following contracts, if a larger project with a definable scope has been identified, all of the award bidders will be asked to provide a not-to-exceed quote. All of the award bidders will be provided with the scope of the project and will be asked to include all materials and labor required to properly complete the project by a specified date. Since all the award bidders are offering a competitive price, the cost is usually substantially less than utilizing the time-and-material scenario. However, this quote process still guarantees that all work is to be done by pre-qualified contractors. Specifications were developed in conjunction with the Office of Maintenance staff and contractors. 1. Contract: Contracted Services for Inspectors for On-Call Roofing Construction Inspection Services
Bid #: RHA-367-03
Term: 5 years Extensions: 0 Contract Ending Date: April 28, 2008 (tentative) Estimated annual award value: $100,000 Estimated total award value: $500,000
Bid issued: February 20, 2003 Pre-bid meeting date: March 5, 2003 Due Date: March 27, 2003 No. of vendors issued to: 15 No. of bids received: 5 No. of no-bids received: 1
Description:
Contracted Services: On-Call Roofing Construction Services for Hourly Rate
The Office of Maintenance intends to have pre-qualified contractors with the appropriate insurance, training, and certification to do inspection services to assure BCPS that the roof replacements are being done as specified to protect the 20-year warranty. It is the intent of BCPS to have vendors on call to provide personnel to do inspections as the roofing projects are started. The inspectors shall be experienced and trained in roofing construction inspections, and shall be required to be present and on the roof with the installation company at all times when the roofing company is working. The ability to read and understand drawings, especially in regards to roofing details, curb, guttering, through-wall penetrations, and technical specifications, is an absolute essential requirement. Also, the ability to write reports and to communicate plainly and intelligently with roofing contractors, architects, engineers, roofing manufacturer representatives, principals, and BCPS project coordinators is absolutely essential. In order to assure that the person being provided by the company is fully qualified to do the inspection services, BCPS has the right to interview each person to assure that they are completely qualified to perform these services. Recommendation:
Award of contract is recommended to the following firms based upon their regular hourly rate for a worker on site.
for one person on site
Primary Development Facilities, Inc., Severna Park, MD $25.00 Secondary Roof Consultants Inc., Richmond, VA $37.50 Tertiary PSI, Fairfax, VA $44.50
Responsible school or office: Office of Maintenance and Office of Engineering and Construction
Contact Person: Cornell Brown
Funding Source: Operating budget, aging school funds, and capital projects
2. Contract: Contracted Services: On-Call Asphalt Work (Sidewalks, Stairs, Curbing, and Ramps)
Bid #: RHA-369-03
Term: 5 years Extensions: 0 Contract Ending Date: March 28, 2008 (tentative) Estimated annual award value: $50,000 Estimated total award value: $250,000
Bid issued: February 6, 2003 Pre-bid meeting date: February 18, 2003 Due Date: March 6, 2003 No. of vendors issued to: 8 No. of bids received: 7 No. of no-bids received: 0
Description:
Contracted Services: "On Call" Renovation Contractors for Time & Material Projects with Not-to-Exceed Quotes
The Office of Maintenance intends to have pre-qualified contractors with the appropriate insurance, training, and certification to do various asphalt work for sidewalks, stairs, curbing, ramps, and other projects on an as-needed basis. It is the intent of BCPS to have contractors on-call to do repairs, sealing, and installations of new work. The work may also extend into the repairs, sealing, and installations of driveways, walkways, tennis courts, basketball courts, and other applications as they need to be addressed.
Recommendation:
Award of contract is recommended to the following firms based upon the regular hourly rate for each on-site worker. This rate includes the typical equipment required to do the work properly for a five-foot-wide sidewalk. This would include, but not be limited to, a tandem axle dump, bobcats (or other equipment for excavating and loading), tampers, rollers, and framing equipment.
for each person
Primary JVL Contracting, Baltimore, MD $40.00 Secondary J. Equipment Transport, Inc., Baltimore, MD $42.00 Tertiary Allied Contractors, Inc., Baltimore, MD $48.50 Responsible school or office: Office of Maintenance, Office of Operations, and Office of Engineering and Construction
Contact Person: Cornell Brown and Dennis Elkins
Funding Source: Operating budget, aging school funds, and capital projects
3. Contract: Contracted Services: 403(b) Providers Bid #: PCR-202-03
Term: 5 years Extensions: 2/1-year Contract Ending Date: December 31, 2009 (tentative) Estimated annual award value: N/A Estimated total award value: N/A
Bid issued: October 3, 2002 Pre-bid meeting date: October 16, 2002 Due Date: October 30, 2002 No. of vendors issued to: 27 No. of bids received: 16 No. of no-bids received: 0 No. of non-responsive: 1
Description:
Approximately 6,500 employees voluntarily participate in the 403(b) plan, investing approximately $24,000,000 annually. The employee participants pay any associated fees connected with a particular plan.
BCPS and the financial analyst consultant of Bolton Partners, Inc., evaluated the proposals. Proposals were quantitatively evaluated for accuracy and completeness based upon BCPS screening criteria and from established national investment standards. The analysis focused on the overall competitiveness of the proposals, including the credentials of the bidders, their assets, the pricing of the proposed products, the communication support offered, the depth of investments, and the investment performance. Agreements require consultation with union bargaining representation. This was completed on April 9, 2003.
Recommendation:
Awards of contract are recommended to:
Benefits Corporation-Great Western, Greenwood Village, CO TIAA-CREF, Washington, DC American Century, Kansas City, MO VALIC, Houston, TX Lincoln Financial Group, Fort Wayne, IN ING-Aetna, Hartford, CT CitiStreet, East Brunswick, NJ Security Benefit, Topeka, KS Legg Mason, Baltimore, MD Hendershot Financial Group, Rockville, MD
Responsible school or office: Office of Payroll
Contact Person: Ed Dieffenbach
Funding Source: N/A--All monies are employee contributions
4. Contract: Contracted Services: Information Technology Systems Support Bid #: PCR-218-03
Term: 2 years Extensions: 2/1-year Contract Ending Date: July 30, 2007 (tentative) Estimated annual award value: $225,000 Estimated total award value: $900,000
Bid issued: February 27, 2003 Pre-bid meeting date: March 13, 2003 Due Date: March 26, 2003 No. of vendors issued to: 117 No. of bids received: 33 No. of no-bids received: 11 No. of non-responsive: 0
Description:
The bid was designed to provide programming and analysis support services on an as- needed basis for school system programs. Five separate skill sets were identified, with a multiple award for each skill set to ensure availability of services. The skill sets are: Project Manager, Architecture Engineer, Applications Developer, Standard Query Language (SQL) Server, Database Administrator (DBA), and Business Systems Analyst.
Proposals were sorted by price per skill set. Key experiences, skills, and knowledge were identified. The recommended bidders are those who have been deemed qualified in their skill set(s) and offer the lowest hourly rates.
Services will be employed on the basis of lowest rates as first choice, depending on the bidder’s availability within each skill set.
Recommendation:
Award of contract is recommended to:
ACI Group, Baltimore, MD one skill set Bell Tech, Columbia, MD one skill set Computech, Corp, Edison, NJ one skill set DISYS, Chantilly, VA one skill set ICICI Infotech, Raritan, NJ one skill set Intellimark, Columbia, MD three skill sets Kforce, Tampa, FL one skill set Nexgen, Edison, NJ three skill sets Plexus Group, Baltimore, MD one skill set Radiant Systems, S Plainfield, NJ one skill set SM Consulting, Linthicum, MD two skill sets Sogeti, Owings Mills, MD one skill set Tidal Technologies, Glen Burnie, MD two skill sets
Responsible school or office: Office of Information Technology
Contact Person: Frank Curnoles
Funding Source: The operating budget of the Office of Information Technology 5. Contract: Contracted Services: Steps to Success Program Bid #: None
Term: 1 year Extensions: 0 Contract Ending Date: June 30, 2004 (tentative) Estimated annual award value: $164,040 Estimated total award value: $164,040
Bid issued: NA Pre-bid meeting date: NA Due Date: NA No. of vendors issued to: NA No. of bids received: NA No. of no-bids received: NA
Description:
The Office of Alternative Education/Dropout Prevention/Summer School, within the Department of Student Support Services, received a grant from the Baltimore County Office of Employment and Training. The purpose of this grant is to provide classes in remedial reading and math skills for students at Rosedale and Inverness Alternative Schools who are below grade level. These students will also participate in a two-week summer work experience and be provided with a transition counselor as they return to their home schools.
Recommendation:
Award of contract is approved for the Office of Alternative Education/Dropout Prevention/Summer School to execute the Steps to Success Program for students at the Rosedale and Inverness Alternative Schools.
Responsible school or office: Office of Alternative Education/Dropout Prevention/Summer School
Contact Person: Dr. Betty Young
Funding Source: Grant Funding from the Baltimore County Office of Employment and Training
6. Contract: Copy (Reproduction) Services
Bid #: JCO-418-03
Term: 2 years Extensions: 0 Contract Ending Date: June 30, 2005 (tentative) Estimated annual award value: $50,000 Estimated total award value: $100,000
Bid issued: February 20, 2003 Pre-bid meeting date: March 3, 2003 Bid due date: March 13, 2003 No. of vendors issued to: 23 No. of bids received: 12 No. of no-bids received: 0 No. of non-responsive: 0
Description:
The bid specifications require the bidders to offer a fixed price for copying services. This will serve as an outside source for copying services for the central offices when the volume of work (i.e., curriculum guides, final exams, bus schedules) or deadlines prohibit the in-house preparation of materials. The service will include the pick-up and delivery of materials from the various offices and/or the Copy Center. The bidders were requested to provide prices based on various sizes of paper, color of paper, and copying one-sided and two-sided requirements. The method of award is to a primary and secondary bidder meeting all specifications.
Recommendation:
Award of contract is recommended to:
Harbor Duvall Graphics, Inc., Baltimore, MD (primary) Eikenberg Printing Company, Inc., Manchester, MD (secondary)
Responsible school or office: Copy Center
Contact Person: Michael Bailey
Funding Source: The operating budget of the central office requiring the related services 7. Contract: Rebinding of Books
Bid #: JCO-427-03
Term: 2 years Extensions: 0 Contract Ending Date: June 30, 2005 (tentative) Estimated annual award value: $18,000 Estimated total award value: $36,000
Bid issued: March 6, 2003 Pre-bid meeting date: N/A Bid due date: March 20, 2003 No. of vendors issued to: 8 No. of bids received: 3 No. of no-bids received: 1 No. of non-responsive: 0
Description:
The bid specifications require the bidders to offer a price for the rebinding of library books and textbooks. The specifications require that all books to be repaired would be picked up from each participating school by Distribution Services the week following the last day of school. The award bidder will then obtain the books from Distribution Services the following week. All textbooks are to be repaired and returned to BCPS by the first day of school. Library books must be repaired and returned to BCPS within two weeks of the start of school. It is estimated that 1,500 to 1,800 books will be repaired through this contract. The method of award is based on the aggregate total of the unit cost per library book and textbook.
Recommendation:
Award of contract is recommended to:
Shenandoah Valley Bindery, LLC, New Market, VA
Responsible school or office: Office of Purchasing
Contact Person: June Coleman
Funding Source: The operating budget of each individual school
8. Contract: Trucks, Aluminum Van Body Bid #: PCR-221-03
Term: One time purchase Extensions: N/A Contract Ending Date: N/A Estimated annual award value: $276,041 Estimated total award value: $276,041
Bid issued: March 4, 2003 Pre-bid meeting date: March 20, 2003 Due Date: April 2, 2003 No. of vendors issued to: 17 No. of bids received: 4 No. of no-bids received: 4
Description: This solicitation is for the purchase of four trucks remaining from the annual truck purchase.
One 22-foot truck, with aluminum van body and lift gate and refrigeration unit, is designated for the Office of Food & Nutrition Services.
Three 22-foot trucks, each with aluminum van body and lift gate, are designated for the Distribution Center.
Recommendation:
Award of contract is recommended to:
Criswell Chevrolet, Gaithersburg, MD
Responsible school or office: Office of Transportation
Contact Person: Wayne Hopkins
Funding Source: A multi-year lease purchase agreement
Cj\\P\ \Board Exhibits\May 2003\May 13 2003 exhibit-2 BALTIMORE COUNTY PUBLIC SCHOOLS
DATE: May 13, 2003
TO: BOARD OF EDUCATION
FROM: Dr. J. Hairston, Superintendent
SUBJECT: Award of Contract – ADA Modifications at Hebbville Elementary and Woodmoor Elementary Schools
ORIGINATOR: J. Robert Haines, Deputy Superintendent of Business Services
RESOURCE PERSON(S): Donald F. Krempel, Ph.D., Executive Director Department of Physical Facilities Richard H. Cassell, P.E., Administrator Office of Engineering and Construction Mohammed Mufti, Architect Office of Engineering and Construction
RECOMMENDATION
That the Board of Education approves an award of contract.
*****
Award of Contract – ADA Modifications at Hebbville Elementary and Woodmoor Elementary Schools.
Appendix I – Recommendation of Award of Contract
Appendix I
Recommendation for Award of Contract ADA Modifications at Hebbville Elementary and Woodmoor Elementary Schools May 13, 2003
On April 30, 2003, five (5) bids were received for the ADA Modifications at Hebbville Elementary and Woodmoor Elementary Schools - Bid #RHA-383-03. These projects consist of the demolition of toilet compartments, plumbing fixtures, and associated sanitary and water supply piping and replacing with new ADA compliant stalls, fixtures, and accessories. A summary of the bids received is attached. Based on the bids received, the Department of Physical Facilities recommends an award of contract to E. Pikounis Construction, Inc., the lowest responsive bidder for Hebbville Elementary School, in the amount of $70,800.00 and an award of contract to Bensky Construction, LLC, the lowest responsive bidder for Woodmoor Elementary School, in the amount of $35,300.00.
At this time, we also request approval of a 10% Change Order Allocation in the amounts of $7,080.00 for E. Pikounis Construction, Inc. at Hebbville Elementary School and $3,530.00 for Bensky Construction, LLC at Woodmoor Elementary School to cover any unforeseen conditions and minor changes to the contract, to be authorized and approved by the Building Committee in accordance with Board Policy.
Funding for these projects is available through the Fiscal Year 2002 Qualified Zone Academy Bond Program.
Baltimore County Public Schools Hebbville Elementary and Woodmoor Elementary Schools – ADA Modifications Bid Number: RHA-383-03 Bid Due Date: April 30, 2003
Bidders’ Names E. Pikounis Bensky Mirabile Orfanos Dever-Elek, Construction, Construction Construction Contractors Inc. Inc. LLC Company
Hebbville Elementary $61,000 $70,000 $68,062 $95,000 $134,678 School Base Bid
Add Alternate #1: Modify Faculty Toilet $9,800 $4,400 $6,683 $7,000 $25,000 Room
Base Bid plus Add $70,800 $74,400 $74,745 $102,000 $159,678 Alternate #1
Woodmoor Elementary School $19,500 $20,000 $19,860 $34,000 $40,691 Base Bid Add Alternate #1: Modify second boys’ $9,900 $10,600 $18,640 $13,000 $23,788 gang toilet room Add Alternate #2: Modify second girls’ $8,100 $4,700 $8,700 $6,000 $22,500 gang toilet room
Base Bid plus Add $37,500 $35,300 $47,200 $53,000 $86,979 Alternates #1 & #2 BALTIMORE COUNTY PUBLIC SCHOOLS
DATE: May 13, 2003
TO: BOARD OF EDUCATION
FROM: Dr. J. Hairston, Superintendent
SUBJECT: Award of Contract – ADA Modifications at Scotts Branch Elementary School
ORIGINATOR: J. Robert Haines, Deputy Superintendent of Business Services
RESOURCE PERSON(S): Donald F. Krempel, Ph.D., Executive Director Department of Physical Facilities Richard H. Cassell, P.E., Administrator Office of Engineering and Construction Mohammed Mufti, Architect Office of Engineering and Construction
RECOMMENDATION
That the Board of Education approves an award of contract.
*****
Award of Contract – ADA Modifications at Scotts Branch Elementary School.
Appendix I – Recommendation of Award of Contract
Appendix I
Recommendation for Award of Contract ADA Modifications at Scotts Branch Elementary School May 13, 2003
On April 24, 2003, eight (8) bids were received for the ADA Modifications at Scotts Branch Elementary School - Bid# RHA-382-03. This project consists of modifying two sets of student toilet rooms and one set of adult toilet rooms to provide accessible facilities. In addition, an inclined chairlift will be installed to provide access to an entire wing of classrooms. A summary of the bids received is attached. Based on the bids received, the Department of Physical Facilities recommends an award of contract to JLN Construction Services, Inc., the lowest responsive bidder, in the amount of $97,520.40 for the Base Bid and Add Alternates #1 and #2. These Add Alternates include replacing flooring affected by this project with terrazzo and replacing existing convector heating units in the toilet rooms.
At this time, we also request approval of a 10% Change Order Allocation in the amount of $9,752.04, to cover any unforeseen conditions and minor changes to the contract, to be authorized and approved by the Building Committee in accordance with Board Policy.
Funding for this project is available through the Fiscal Year 2002 Qualified Zone Academy Bond Program.
Baltimore County Public Schools Scotts Branch Elementary School – ADA Modifications Bid Number: RHA-382-03 Bid Due Date: April 24, 2003
Add Alternate #1: Replace terrazzo Add Alternate #2: Base Bid plus in areas where Replace existing Bidders’ Names Base Bid Add Alternates urinals, showers, convector heating #1 and #2 and toilet fixtures units are removed JLN Construction $93,440.40 $2,400.00 $1,680.00 $97,520.40 Services, Inc. E. Pikounis Construction $87,500.00 $9,800.00 $2,750.00 $100,050.00 Company, Inc. Bensky Construction $99,000.00 $10,000.00 $2,000.00 $111,000.00 Company, LLC
Most, Inc. $121,845.00 $4,590.00 $1,855.00 $128,290.00
Orfanos Construction $122,000.00 $5,000.00 $2,000.00 $129,000.00 Company, Inc. RWC Contracting, $128,800.00 $5,000.00 $1,000.00 $134,800.00 Inc.
Boyd Contracting, $111,000.00 $25,500.00 $1,920.00 $138,420.00 Inc.
Hunter Allied, Inc. $136,907.00 $7,050.00 $2,133.00 $146,090.00 BALTIMORE COUNTY PUBLIC SCHOOLS
DATE: May 13, 2003
TO: BOARD OF EDUCATION
FROM: Dr. J. Hairston, Superintendent
SUBJECT: Award of Contract – ADA Modifications – Recreation and Parks at Various Elementary Schools
ORIGINATOR: J. Robert Haines, Deputy Superintendent of Business Services
RESOURCE PERSON(S): Donald F. Krempel, Ph.D., Executive Director Department of Physical Facilities Richard H. Cassell, P.E., Administrator Office of Engineering and Construction John L. Damron, Special Assistant Department of Physical Facilities
RECOMMENDATION
That the Board of Education approves an award of contract.
*****
Award of Contract – ADA Modifications – Recreation and Parks at Various Elementary Schools.
Appendix I – Recommendation of Award of Contract
Appendix I
Recommendation for Award of Contract ADA Modifications – Recreation and Parks at Various Elementary Schools May 13, 2003
On April 10, 2003, four (4) bids were received for the ADA modifications to the Recreation Centers located at eight elementary schools - Bid #JCO-420-03. This project is a joint effort between Baltimore County Public Schools and the Department of Recreation and Parks to provide accessible entranceways and accessible toilet rooms in the recreation activity rooms at several elementary schools. A summary of the bids received is attached. Based on the bids received, the Department of Physical Facilities recommends an award of contract to E. Pikounis Construction Company, Inc., the lowest responsive bidder, in the amount of $285,050.00 for the Base Bid plus Add Alternates #1, #2, and #3. These Add Alternates increase the number of Recreation Centers to be modified.
At this time, we also request approval of a 10% Change Order Allocation in the amount of $28,505.00, to cover any unforeseen conditions and minor changes to the contract, to be authorized and approved by the Building Committee in accordance with Board Policy.
The Department of Recreation and Parks will provide funding for this project.
Baltimore County Public Schools Various Elementary Schools – Recreation and Parks ADA Modifications Bid Number: JCO-420-03 Bid Due Date: April 10, 2003
Bidders’ Names E. Pikounis Mirabile North Point Jack Kidd Construction Construction Builders, Inc. Associates Company, Inc. Company Base Bid: Berkshire Elementary, Church Lane Elementary, Pinewood Elementary, $204,550 $225,600 $266,669 $259,000 Winfield Elementary, and Reisterstown Elementary Schools
Add Alternate #1: Hillcrest Elementary $24,100 $26,900 $42,985 $32,000 School
Add Alternate #2: Red House Run $20,600 $14,900 $17,644 $44,000 Elementary School
Add Alternate #3: Deer Park Elementary $35,800 $36,500 $43,942 $54,600 School
Add Alternate #4: Catonsville Elementary $47,400 $42,200 $57,044 $52,800 School
Base Bid plus Add Alternates #1, #2, $285,050 $303,900 $371,240 $389,600 and #3: BALTIMORE COUNTY PUBLIC SCHOOLS
DATE: May 13, 2003
TO: BOARD OF EDUCATION
FROM: Dr. J. Hairston, Superintendent
SUBJECT: Award of Contract – Boiler Replacement at Deer Park Middle Magnet School
ORIGINATOR: J. Robert Haines, Deputy Superintendent of Business Services
RESOURCE PERSON(S): Donald F. Krempel, Ph.D., Executive Director Department of Physical Facilities Richard H. Cassell, P.E., Administrator Office of Engineering and Construction Sammie Clark, Senior Mechanical Designer Office of Engineering and Construction
RECOMMENDATION
That the Board of Education approves an award of contract.
*****
Award of Contract – Boiler Replacement at Deer Park Middle Magnet School.
Appendix I – Recommendation of Award of Contract
Appendix I
Recommendation for Award of Contract Boiler Replacement at Deer Park Middle Magnet School May 13, 2003
On May 1, 2003, six (6) bids were received for replacing the boilers at Deer Park Middle Magnet School - Bid #RHA-396-03. This project consists of replacing one existing boiler, and installing a new hot water heater and hot water storage tank. A summary of the bids received is attached. Based on the bids received, the Department of Physical Facilities recommends an award of contract to M & M Welding and Fabricators, Inc., the lowest responsive bidder, in the amount of $157,000.00.
At this time, we also request approval of a 10% Change Order Allocation in the amount of $15,700.00, to cover any unforeseen conditions and minor changes to the contract, to be authorized and approved by the Building Committee in accordance with Board Policy.
Funding for this project is available through the Fiscal Year 2003 Aging School Program.
Baltimore County Public Schools Deer Park Middle Magnet School – Boiler Replacement Bid Number: RHA-396-03 Bid Due Date: May 1, 2003
Bidders’ Names M&M American Welding Combustion Phillips Denver R F Warder Dynastics, and Industries, Way, Inc. Elek, Inc. Company Inc. Fabricating Inc. Inc.
Base Bid: $157,000 $158,000 $168,800 $171,000 $198,300 $282,486
N
BALTIMORE COUNTY PUBLIC SCHOOLS
DATE: May 13, 2003
TO: BOARD OF EDUCATION
FROM: Dr. J. Hairston, Superintendent
SUBJECT: Award of Contract – Boiler Replacement at Southwest Academy
ORIGINATOR: J. Robert Haines, Deputy Superintendent of Business Services
RESOURCE PERSON(S): Donald F. Krempel, Ph.D., Executive Director Department of Physical Facilities Richard H. Cassell, P.E., Administrator Office of Engineering and Construction Sammie Clark, Sr. Mechanical Designer Office of Engineering and Construction
RECOMMENDATION
That the Board of Education approves an award of contract.
*****
Award of Contract – Boiler Replacement at Southwest Academy.
Appendix I – Recommendation of Award of Contract
Appendix I
Recommendation for Award of Contract Boiler Replacement at Southwest Academy May 13, 2003
On May 6, 2003, five (5) bids were received for replacing the boilers at Southwest Academy - Bid #RHA -393-03. This project consists of replacing two existing water boilers along with the related piping valves and boiler controls. A summary of the bids received is attached. Based on the bids received, the Department of Physical Facilities recommends an award of contract to Denver-Elek, Inc., the lowest responsive bidder, in the amount of $212,000.00.
At this time, we also request approval of a 10% Change Order Allocation in the amount of $21,200.00, to cover any unforeseen conditions and minor changes to the contract, to be authorized and approved by the Building Committee in accordance with Board Policy.
Funding for this project is available in Capital Budget Project #665 – Major Maintenance. Baltimore County Public Schools Southwest Academy – Boiler Replacement Bid Number: RHA-393-03 Bid Due Date: May 6, 2003
Bidders’ Names American M & M Denver- J. F. Phillips Combustion, Welding, Elek, Inc. Fischer, Inc. Way, Inc. Inc. Inc.
Base Bid: $212,000 $224,890 $238,000 $268,500 $289,000 BALTIMORE COUNTY PUBLIC SCHOOLS
DATE: May 13, 2003
TO: BOARD OF EDUCATION
FROM: Dr. J. Hairston, Superintendent
SUBJECT: Award of Contract – Exterior Lighting at Baltimore Highlands Elementary School
ORIGINATOR: J. Robert Haines, Deputy Superintendent of Business Services
RESOURCE PERSON(S): Donald F. Krempel, Ph.D., Executive Director Department of Physical Facilities Richard H. Cassell, P.E., Administrator Office of Engineering and Construction Valdimir Mukasey, Electrical Engineer Office of Engineering and Construction
RECOMMENDATION
That the Board of Education approves an award of contract.
*****
Award of Contract – Exterior Lighting at Baltimore Highlands Elementary School.
Appendix I – Recommendation of Award of Contract
Appendix I
Recommendation for Award of Contract Exterior Lighting at Baltimore Highlands Elementary School May 13, 2003
On May 8, 2003, eight (8) bids were received for the installation of exterior lighting at Baltimore Highlands Elementary School - Bid #JNI-720-03. This project consists of furnishing and installing exterior lighting for the parking lot and bus loop. A summary of the bids received is attached. Based on the bids received, the Department of Physical Facilities recommends an award of contract to Douglas Electric and Lighting, Inc., the lowest responsive bidder, in the amount of $26,900.00.
At this time, we also request approval of a 10% Change Order Allocation in the amount of $2,690.00, to cover any unforeseen conditions and minor changes to the contract, to be authorized and approved by the Building Committee in accordance with Board Policy.
Funding for this project is available through the Fiscal Year 2003 Aging School Program.
Baltimore County Public Schools Baltimore Highlands Elementary School – Exterior Lighting Bid Number: JNI-720-03 Bid Due Date: May 8, 2003
Bidders’ Names Base Bid
Douglas Electric & Lighting, Inc. $26,900 Ashton Electric Co., Inc. $27,000 Casper G. Sippel, Inc. $27,579 Deerfeild Electric, Inc. $31,260 Fitzgerald Electric, Inc. $31,985 Action Electrical Contractors, Inc. $33,500 Denver-Elek-Langrill, Inc. $34,900 Cynergy Electric $48,014 BALTIMORE COUNTY PUBLIC SCHOOLS
DATE: May 13, 2003
TO: BOARD OF EDUCATION
FROM: Dr. J. Hairston, Superintendent
SUBJECT: Award of Contract – Exterior Lighting at Edmondson Heights Elementary School
ORIGINATOR: J. Robert Haines, Deputy Superintendent of Business Services
RESOURCE PERSON(S): Donald F. Krempel, Ph.D., Executive Director Department of Physical Facilities Richard H. Cassell, P.E., Administrator Office of Engineering and Construction Valdimir Mukasey, Electrical Engineer Office of Engineering and Construction
RECOMMENDATION
That the Board of Education approves an award of contract.
*****
Award of Contract – Exterior Lighting at Edmondson Heights Elementary School.
Appendix I – Recommendation of Award of Contract
Appendix I
Recommendation for Award of Contract Exterior Lighting at Edmondson Heights Elementary School May 13, 2003
On May 8, 2003, eight (8) bids were received for the installation of exterior lighting at Edmondson Heights Elementary School - Bid #JNI-720-03. This project consists of furnishing and installing exterior lighting for the parking lot and bus loop. A summary of the bids received is attached. Based on the bids received, the Department of Physical Facilities recommends an award of contract to Ashton Electric Company, Inc., the lowest responsive bidder, in the amount of $35,000.00.
At this time, we also request approval of a 10% Change Order Allocation in the amount of $3,500.00, to cover any unforeseen conditions and minor changes to the contract, to be authorized and approved by the Building Committee in accordance with Board Policy.
Funding for this project is available through the Fiscal Year 2003 Aging School Program.
Baltimore County Public Schools Edmondson Heights Elementary School – Exterior Lighting Bid Number: JNI-720-03 Bid Due Date: May 8, 2003
Bidders’ Names Base Bid Ashton Electric Co., Inc. $35,000 Douglas Electric & Lighting, Inc. $35,900 Casper G. Sippel, Inc. $38,570 Action Electrical Contractors, Inc. $38,800 Fitzgerald Electric, Inc. $41,715 Deerfeild Electric, Inc. $42,913 Denver-Elek-Langrill, Inc. $44,500 Cynergy Electric $64,500 BALTIMORE COUNTY PUBLIC SCHOOLS
DATE: May 13, 2003
TO: BOARD OF EDUCATION
FROM: Dr. J. Hairston, Superintendent
SUBJECT: Award of Contract – Exterior Lighting at Johnnycake Elementary School
ORIGINATOR: J. Robert Haines, Deputy Superintendent of Business Services
RESOURCE PERSON(S): Donald F. Krempel, Ph.D., Executive Director Department of Physical Facilities Richard H. Cassell, P.E., Administrator Office of Engineering and Construction Valdimir Mukasey, Electrical Engineer Office of Engineering and Construction
RECOMMENDATION
That the Board of Education approves an award of contract.
*****
Award of Contract – Exterior Lighting at Johnnycake Elementary School.
Appendix I – Recommendation of Award of Contract
Appendix I
Recommendation for Award of Contract Exterior Lighting at Johnnycake Elementary School May 13, 2003
On May 8, 2003, eight (8) bids were received for the installation of exterior lighting at Johnnycake Elementary School - Bid #JNI-720-03. This project consists of furnishing and installing exterior lighting for the parking lot and bus loop. A summary of the bids received is attached. Based on the bids received, the Department of Physical Facilities recommends an award of contract to Douglas Electric and Lighting, Inc., the lowest responsive bidder, in the amount of $33,900.00.
At this time, we also request approval of a 10% Change Order Allocation in the amount of $3,390.00, to cover any unforeseen conditions and minor changes to the contract, to be authorized and approved by the Building Committee in accordance with Board Policy.
Funding for this project is available through the Fiscal Year 2003 Aging School Program.
Baltimore County Public Schools Johnnycake Elementary School – Exterior Lighting Bid Number: JNI-720-03 Bid Due Date: May 8, 2003
Bidders’ Names Base Bid Douglas Electric & Lighting, Inc. $33,900 Casper G. Sippel, Inc. $35,816 Fitzgerald Electric, Inc. $38,615 Ashton Electric Co., Inc. $39,000 Denver-Elek-Langrill, Inc. $39,200 Deerfeild Electric, Inc. $40,990 Action Electrical Contractors, Inc. $41,800 Cynergy Electric $61,256 R BALTIMORE COUNTY PUBLIC SCHOOLS
DATE: May 13, 2003
TO: BOARD OF EDUCATION
FROM: Dr. J. Hairston, Superintendent
SUBJECT: Award of Contract – Parking Lot Improvements at Deep Creek Elementary School
ORIGINATOR: J. Robert Haines, Deputy Superintendent of Business Services
RESOURCE PERSON(S): Donald F. Krempel, Ph.D., Executive Director Department of Physical Facilities Richard H. Cassell, P.E., Administrator Office of Engineering and Construction Mark J. Camponeschi, Civil Engineering Supervisor Office of Engineering and Construction
RECOMMENDATION
That the Board of Education approves an award of contract.
*****
Award of Contract – Parking Lot Improvements at Deep Creek Elementary School.
Appendix I – Recommendation of Award of Contract
Appendix I
Recommendation for Award of Contract Parking Lot Improvements at Deep Creek Elementary School May 13, 2003
On May 12, 2003, three (3) bids were received for parking lot improvements at Deep Creek Elementary School - Bid #RHA-400-03. This project consists of construction of a new parking area with a combined student drop-off area. A summary of the bids received is attached. Based on the bids received, the Department of Physical Facilities recommends an award of contract to Central Maintenance Corporation, the lowest responsive bidder, in the amount of $205,629.00.
At this time, we also request approval of a 10% Change Order Allocation in the amount of $20,562.00, to cover any unforeseen conditions and minor changes to the contract, to be authorized and approved by the Building Committee in accordance with Board Policy.
Funding for this project is available from Capital Budget Project # 672 - Site Improvements.
Baltimore County Public Schools Deep Creek Elementary School – Parking Lot Improvements Bid Number: RHA-400-03 Bid Due Date: May 6, 2003
Bidders’ Names Central Maintenance Melvin Benhoff Sons, Peak Incorporated Corporation Inc.
Base Bid: $205,629 $220,909 $222,500
S BALTIMORE COUNTY PUBLIC SCHOOLS
DATE: May 13, 2003
TO: BOARD OF EDUCATION
FROM: Dr. J. Hairston, Superintendent
SUBJECT: Award of Contract – Parking Lot Improvements at Deer Park Elementary School
ORIGINATOR: J. Robert Haines, Deputy Superintendent of Business Services
RESOURCE PERSON(S): Donald F. Krempel, Ph.D., Executive Director Department of Physical Facilities Richard H. Cassell, P. E., Administrator Office of Engineering and Construction Mark J. Camponeschi, Civil Engineering Supervisor Office of Engineering and Construction
RECOMMENDATION
That the Board of Education approves an award of contract.
*****
Award of Contract – Parking Lot Improvements at Deer Park Elementary School.
Appendix I – Recommendation of Award of Contract
Appendix I
Recommendation for Award of Contract Parking Lot Improvements at Deer Park Elementary School May 13, 2003
On May 12, 2003, two (2) bids were received for parking lot improvements at Deer Park Elementary School - Bid #RHA-401-03. This project consists of construction of a new parking area and enlarging the existing driveway exit. A summary of the bids received is attached. Based on the bids received, the Department of Physical Facilities recommends an award of contract to Melvin Benhoff Sons, Inc., the lowest responsive bidder, in the amount of $262,902.00.
At this time, we also request approval of a 10% Change Order Allocation in the amount of $26,290.00, to cover any unforeseen conditions and minor changes to the contract, to be authorized and approved by the Building Committee in accordance with Board Policy.
Funding for this project is available from Capital Budget Project # 672 - Site Improvements.
Baltimore County Public Schools Deer Park Elementary School – Parking Lot Improvements Bid Number: RHA-401-03 Bid Due Date: May 6, 2003
Bidders’ Names Melvin Benhoff Sons, Inc. Central Maintenance Corporation
Base Bid: $262,902 $268,549
T BALTIMORE COUNTY PUBLIC SCHOOLS
DATE: May 13, 2003
TO: BOARD OF EDUCATION
FROM: Dr. J. Hairston, Superintendent
SUBJECT: Award of Contract – Parking Lot Improvements at Hillcrest Elementary School
ORIGINATOR: J. Robert Haines, Deputy Superintendent of Business Services
RESOURCE PERSON(S): Donald F. Krempel, Ph.D., Executive Director Department of Physical Facilities Richard H. Cassell, P.E., Administrator Office of Engineering and Construction Mark J. Camponeschi, Civil Engineering Supervisor Office of Engineering and Construction
RECOMMENDATION
That the Board of Education approves an award of contract.
*****
Award of Contract – Parking Lot Improvements at Hillcrest Elementary School.
Appendix I – Recommendation of Award of Contract
Appendix I
Recommendation for Award of Contract Parking Lot Improvements at Hillcrest Elementary School May 13, 2003
On May 12, 2003, two (2) bids were received for parking lot improvements at Hillcrest Elementary School - Bid #RHA-402-03. This project consists of constructing additional parking, reconfiguring the parking layout, resurfacing the existing lot, and minor concrete sidewalk installation. A summary of the bids received is attached. Based on the bids received, the Department of Physical Facilities recommends an award of contract to Central Maintenance Corporation, the lowest responsive bidder, in the amount of $125,237.00.
At this time, we also request approval of a 10% Change Order Allocation in the amount of $12,523.00, to cover any unforeseen conditions and minor changes to the contract, to be authorized and approved by the Building Committee in accordance with Board Policy.
Funding for this project is available from Capital Budget Project # 672 - Site Improvements.
Baltimore County Public Schools Hillcrest Elementary School – Parking Lot Improvements Bid Number: RHA-402-03 Bid Due Date: May 6, 2003
Bidders’ Names Central Maintenance Melvin Benhoff Sons, Inc. Corporation
Base Bid: $125,237 $135,815
BALTIMORE COUNTY PUBLIC SCHOOLS
DATE: May 13, 2003
TO: BOARD OF EDUCATION
FROM: Dr. J. Hairston, Superintendent
SUBJECT: Award of Contract – Science Room Renovations at Franklin High School
ORIGINATOR: J. Robert Haines, Deputy Superintendent of Business Services
RESOURCE PERSON(S): Donald F. Krempel, Ph.D., Executive Director Department of Physical Facilities Richard H. Cassell, P.E., Administrator Office of Engineering and Construction James Adeoye, Ph.D., Project Engineer Office of Engineering and Construction
RECOMMENDATION
That the Board of Education approves an award of contract.
*****
Award of Contract – Science Room Renovations at Franklin High School.
Appendix I – Recommendation of Award of Contract
Appendix I
Recommendation for Award of Contract Science Room Renovations at Franklin High School May 13, 2003
On April 29, 2003, twelve (12) bids were received for the renovation of science rooms at Franklin High School - Bid #RHA-380-03. This project consists of the renovation of nine science classrooms and seven storage/preparation rooms. The work includes the replacement of interior finishes, casework, accessories, mechanical and electrical systems, and the installation of computer and data wiring. A summary of the bids received is attached. Based on the bids received, the Department of Physical Facilities recommends an award of contract to Phillips Way, Inc., the lowest responsive bidder, in the amount of $1,389,500.00 for the Base Bid plus Add Alternate #1. This Add Alternate includes the replacement of a portion of the existing water service line in those areas of the building affected by this renovation.
At this time, we also request approval of a 10% Change Order Allocation in the amount of $138,950.00, to cover any unforeseen conditions and minor changes to the contract, to be authorized and approved by the Building Committee in accordance with Board Policy.
Funding for this project is available in Capital Budget Project # 666 – Alterations/Code Updates/Restorations.
. Baltimore County Public Schools Franklin High School – Science Room Renovations Bid Number: RHA-380-03 Bid Due Date: April 29, 2003
Add Alternate #1: Replace portion of Base Bid plus Add Bidders’ Names Base Bid existing water service Alternates #1 line
Phillips Way, Inc. $1,379,000.00 $10,500.00 $1,389,500.00
North Point Builders, $1,398,000.00 $6,000.00 $1,404,000.00 Inc.
Gladwynne $1,428,000.00 $12,000.00 $1,440,000.00 Construction Company
Henry H. Lewis $1,472,000.00 $5,900.00 $1,477,900.00 Contractors, LLC
RWC Contracting $1,468,800.00 $14,000.00 $1,482,800.00 Corporation, Inc.
Jerry Debar $1,499,900.00 $10,700.00 $1,510,600.00 Construction, Inc.
Jack H. Kidd $1,512,000.00 $5,000.00 $1,517,000.00 Associates, Inc.
Site Construction, Inc. $1,512,000.00 $7,000.00 $1,519,000.00
E. Pikounis Construction Company, $1,524,000.00 $7,500.00 $1,531,500.00 Inc. Harbor View $1,534,000.00 $7,500.00 $1,541,500.00 Contractors, Inc.
Century Construction, $1,555,555.00 $10,000.00 $1,565,555.00 Inc.
Orfanos Contractors, $1,569,000.00 $10,000.00 $1,579,000.00 Inc. BALTIMORE COUNTY PUBLIC SCHOOLS
DATE: May 13, 2003
TO: BOARD OF EDUCATION
FROM: Dr. J. Hairston, Superintendent
SUBJECT: Award of Contract – Science Room Renovations at Patapsco High School
ORIGINATOR: J. Robert Haines, Deputy Superintendent of Business Services
RESOURCE PERSON(S): Donald F. Krempel, Ph.D., Executive Director Department of Physical Facilities Richard H. Cassell, P.E., Administrator Office of Engineering and Construction James Adeoye, Ph.D., Project Engineer Office of Engineering and Construction
RECOMMENDATION
That the Board of Education approves an award of contract.
*****
Award of Contract – Science Room Renovations at Patapsco High School.
Appendix I – Recommendation of Award of Contract
Appendix I
Recommendation for Award of Contract Science Room Renovations at Patapsco High School May 13, 2003
On April 23, 2003, fourteen (14) bids were received for the renovation of science rooms at Patapsco High School - Bid #RHA-379-03. This project consists of the renovation of two science classrooms, one project room, one storage room, one preparation room, and an existing greenhouse. The work includes the replacement of interior finishes, accessories, mechanical and electrical systems, and installation of computer and data wiring. A summary of the bids received is attached. Based on the bids received, the Department of Physical Facilities recommends an award of contract to Gladwynne Construction Company, the lowest responsive bidder, in the amount of $473,000.00.
At this time, we also request approval of a 10% Change Order Allocation in the amount of $47,300.00, to cover any unforeseen conditions and minor changes to the contract, to be authorized and approved by the Building Committee in accordance with Board Policy.
Funding for this project is available in Capital Budget Project # 666 – Alterations/Code Updates/Restorations.
Baltimore County Public Schools Patapsco High School – Science Room Renovations Bid Number: RHA-379-03 Bid Due Date: April 23, 2003
Bidders’ Names Base Bid
Gladwynne Construction Company $473,000.00
North Point Builders, Inc. $484,000.00
E. Pikounis Construction Company, Inc. $489,900.00
Jack H. Kidd Associates, Inc. $498,000.00
Harborview Contractors, Inc. $505,000.00
Phillips Way, Inc. $513,200.00
Orfanos Contractors, Inc. $514,000.00
Site Construction, Inc. $518,000.00
RWC Contracting Corporation $524,700.00
Mirable Construction Company, Inc. $532,588.00
Bensky Construction Co., LLC $533,000.00
Roy Kirby & Sons, Inc. $560,000.00 X BALTIMORE COUNTY PUBLIC SCHOOLS
DATE: May 13, 2003
TO: BOARD OF EDUCATION
FROM: Dr. J. Hairston, Superintendent
SUBJECT: Award of Contract – Systemic Renovations at Parkville Middle School
ORIGINATOR: J. Robert Haines, Deputy Superintendent of Business Services
RESOURCE PERSON(S): Donald F. Krempel, Ph.D., Executive Director Department of Physical Facilities Richard H. Cassell, P.E., Administrator Office of Engineering and Construction Clarence Foard, P.E., Mechanical Engineer Office of Engineering and Construction
RECOMMENDATION
That the Board of Education approves an award of contract.
*****
Award of Contract – Systemic Renovations at Parkville Middle School.
Appendix I – Recommendation of Award of Contract
Appendix I
Recommendation for Award of Contract Systemic Renovations at Parkville Middle School May 13, 2003
On May 12, 2003, seven (7) bids were received for the systemic renovations for Parkville Middle School - Bid# RHA-391-03. This project consists of replacing the heating, ventilating, air conditioning, and plumbing systems; lighting; windows; ceilings; and related work. In addition, a new sprinkler system will also be installed. A summary of the bids received is attached. Based on the bids received, the Department of Physical Facilities recommends an award of contract to Phillips Way, Inc., the lowest responsive bidder, in the amount of $6,278,000.00 for the Base Bid and all six Add Alternates.
At this time, we also request approval of a 10% Change Order Allocation in the amount of $627,800.00, to cover any unforeseen conditions and minor changes to the contract, to be authorized and approved by the Building Committee in accordance with Board Policy.
Funding for this project is available from Capital Budget Project # 099 – Parkville Middle School Systemic Renovation.
Baltimore County Public Schools Parkville Middle School – Systemic Renovations Bid Number: RHA-391-03 Bid Due Date: May 12, 2003
Bidders’ Names
Phillips Harbor View James E. Pikounis North Point Gladwynne Orfanos
Way, Inc. Contractors Ancel, Inc. Construction Builders Construction Contractors
Base Bid: $5,373,000 $5,449,000 $5,488,000 $5,540,000 $5,758,000 $5,678,000 $6,213,000
Add Alternate #1: Replace $116,000 $105,000 $144,000 $151,000 $143,000 $115,000 $147,000 chalkboards and tackboards.
Add Alternate #2: Replace $88,000 $89,000 $117,000 $108,700 $99,800 $125,000 $127,000 interior corridor doors. Add Alternate #3: Provide dual temperature pipe $293,000 $435,000 $350,000 $375,000 $334,000 $425,000 $401,000 loop. Convert AHU to water coils. Add Alternate #4: Replace interior doors in $100,000 $105,000 $145,000 $139,000 $123,100 $120,000 $131,000 locations other than corridors. Add Alternate #5: Replace floor tiles on ground $204000 $135,000 $155,000 $157,000 $158,000 $195,000 $149,000 floor and first floor. Add Alternate #6: Replace floor $104,000 $85,000 $91,000 $104,000 $92,000 $100,000 $98,000 tiles on second floor.
Base Bid plus Add Alternates $6,278,000 $6,403,000 $6,490,000 $6,574,700 $6,707,900 $6,758,000 $7,266,000 #1 thru #6
Y BALTIMORE COUNTY PUBLIC SCHOOLS
DATE: May 13, 2003
TO: BOARD OF EDUCATION
FROM: Dr. J. Hairston, Superintendent
SUBJECT: Award of Contract – Mechanical and Electrical Renovations at Cedarmere Elementary, Chadwick Elementary, Lansdowne Elementary, and Winand Elementary Schools
ORIGINATOR: J. Robert Haines, Deputy Superintendent of Business Services
RESOURCE PERSON(S): Donald F. Krempel, Ph.D., Executive Director Department of Physical Facilities Richard Cassell, P.E., Administrator Office of Engineering and Construction E. Phillip Schied, P.E., Program Manager Office of Engineering and Construction
RECOMMENDATION
That the Board of Education approves an award of contract.
*****
Mechanical and Electrical Renovations at Cedarmere Elementary, Chadwick Elementary, Lansdowne Elementary, and Winand Elementary Schools.
Appendix I – Recommendation for Award of Contract
Appendix I
Recommendation for Award of Contract Mechanical and Electrical Renovations at Cedarmere Elementary, Chadwick Elementary, Lansdowne Elementary, and Winand Elementary Schools May 13, 2003
On May 12, 2003, four (4) bids were received for mechanical and electrical renovations at Cedarmere Elementary, Chadwick Elementary, Lansdowne Elementary, and Winand Elementary Schools - Bid #RHA-390-03. These projects consist of items that were either identified as Add Alternates and not awarded during Phase II of the Major Maintenance Renovation Program or items that had been eliminated from the original scope due to budgetary constraints. Due to favorable pricing received from all the Phase II projects, funding is available to revisit previous projects and install items previously omitted. In addition, the State has agreed to participate in the construction of these items. A summary of the bids is attached. Based on the bids received, the Department of Physical Facilities recommends an award of contract to Chilmar Corporation, Inc., the lowest responsive bidder, in the amount of $1,767,606.00.
At this time, we are also requesting a 10% Change Order Allocation in the amount of $176,760.00 to cover any unforeseen conditions and minor changes to the contract, to be authorized and approved by the Building Committee in accordance with Board Policy.
Funding for this project is available from the Capital Budget Project #665 – Major Maintenance.
Baltimore County Public Schools Renovation Program Cedarmere Elementary, Chadwick Elementary, Lansdowne Elementary, and Winand Elementary Schools – Mechanical and Electrical Renovations Bid Number: RHA-390-03 Bid Due Date: April 25, 2003
Bidders’ Names Chilmar Bensky Gladwynne Phillips Way, Inc. Corporation Construction Construction
Base Bid Cedarmere $806,913 $884,843 $1,000,000 $1,100,000 Elementary School:
Base Bid Chadwick $86,785 $116,157 $100,000 $220,000 Elementary School:
Base Bid Lansdowne $378,429 $474,000 $500,000 $630,000 Elementary School:
Base Bid Winand $495,479 $507,000 $690,000 $830,000 Elementary School:
Total Base $1,767,606 $1,982,000 $2,290,000 $2,780,000 Bid:
Cedarmere Elementary School Base Bid Includes: MECHANICAL: Replace classroom unit ventilators, replace boiler room machinery, replace exhaust fans, and refurbish existing air-handling units. ELECTRICAL: Perform all associated electrical work and install Direct Digital Automatic Temperature Controls.
Chadwick Elementary School Base Bid Includes: MECHANICAL: Replace hydronic coils in existing air-handling units, replace classroom unit ventilators, and replace exhaust fans. ELECTRICAL: Perform all associated electrical work.
Lansdowne Elementary School Base Bid Includes: MECHANICAL: Replace classroom unit ventilators, install new HVAC system in Administrative Areas, replace heating and ventilator units in Gymnasium, and replace exhaust fans. ELECTRICAL: Perform all associated electrical work and install Direct Digital Automatic Temperature Controls.
Winand Elementary School Base Bid Includes: MECHANICAL: Replace classroom unit ventilators, replace exhaust fans, replace chill/heating water pumps, and refurbish existing air-handing units ELECTRICAL: Perform all associated electrical work and install Direct Digital Automatic Temperature Controls. BALTIMORE COUNTY PUBLIC SCHOOLS
DATE: May 13, 2003
TO: BOARD OF EDUCATION
FROM: Dr. J. Hairston, Superintendent
SUBJECT: Award of Contract – Cleaning Package at New Town High School
ORIGINATOR: J. Robert Haines, Deputy Superintendent of Business Services
RESOURCE PERSON(S): Donald F. Krempel, Ph.D., Executive Director Department of Physical Facilities Richard H. Cassell, P.E., Administrator Office of Engineering and Construction J. Kurt Buckler, P.E., Head of Engineering Office of Engineering and Construction
RECOMMENDATION
That the Board of Education approves an award of contract.
*****
Award of Contract – Cleaning Package at New Town High School.
Appendix I – Recommendation of Award of Contract
Appendix I
Recommendation for Award of Contract Cleaning Package at New Town High School May 13, 2003
On April 30, 2003, two (2) bids were received for the final cleaning at New Town High School - Bid# RHA-398-03. This project consists of cleaning and polishing casework, cleaning chalkboards, washing windows, and cleaning and waxing floors. A summary of the bids received is attached. Based on the bids received, the Department of Physical Facilities recommends an award of contract to Hallmark Building Services LLC, the lowest responsive bidder, in the amount of $49,245.00.
At this time, we also request approval of a 10% Change Order Allocation in the amount of $4,924.50, to cover any unforeseen conditions and minor changes to the contract, to be authorized and approved by the Building Committee in accordance with Board Policy.
Funding for this project is available in Capital Project Budget #625 - New Town High School.
Baltimore County Public Schools New Town High School – Cleaning Package Bid Number: RHA-398-03 Bid Due Date: April 30, 2003
Bidders’ Names Hallmark Building Services, Multi Corp Commercial LLC
Base Bid: $49,245.00 $74,755.00
AA BALTIMORE COUNTY PUBLIC SCHOOLS
DATE: May 13, 2003
TO: BOARD OF EDUCATION
FROM: Dr. J. Hairston, Superintendent
SUBJECT: Award of Contract – Multi-use Court Resurfacing at Stoneleigh Elementary School
ORIGINATOR: J. Robert Haines, Deputy Superintendent of Business Services
RESOURCE PERSON(S): Donald F. Krempel, Ph.D., Executive Director Department of Physical Facilities Richard H. Cassell, P.E., Administrator Office of Engineering and Construction Mark J. Camponeschi, Civil Engineering Supervisor Office of Engineering and Construction
RECOMMENDATION
That the Board of Education approves an award of contract.
*****
Award of Contract – Multi-use Court Resurfacing at Stoneleigh Elementary School.
Appendix I – Recommendation of Award of Contract
Appendix I
Recommendation for Award of Contract Multi-use Court Resurfacing at Stoneleigh Elementary School May 13, 2003
On May 12, 2003, two (2) bids were received for resurfacing the multi-use court at Stoneleigh Elementary School - Bid# RHA-399-03. This project consists of replacing the existing multi-use court surface and replacing concrete paving and portions of sidewalks. A summary of the bids received is attached. Based on the bids received, the Department of Physical Facilities recommends an award of contract to Melvin Benhoff Sons, Inc., the lowest responsive bidder, in the amount of $247,138.00 for the Base Bid plus Add Alternate #1. This Add Alternate includes improvements to the existing bus loop.
At this time, we also request approval of a 10% Change Order Allocation in the amount of $24,713.00, to cover any unforeseen conditions and minor changes to the contract, to be authorized and approved by the Building Committee in accordance with Board Policy.
Funding for this project is available from Capital Budget Project # 672 - Site Improvements.
Baltimore County Public Schools Stoneleigh Elementary School – Multi-use Court Resurfacing Bid Number: RHA-399-03 Bid Due Date: May 6, 2003
Bidders’ Names Melvin Benhoff Son, Inc. Peak Incorporation
Base Bid: $214,470 $223,900
Add Alternate #1: $32,668 $31,700 Improvements to bus loop. Base Bid plus Add $247,138 $255,600 Alternate #1:
BB BALTIMORE COUNTY PUBLIC SCHOOLS
DATE: May 13, 2003
TO: BOARD OF EDUCATION
FROM: Dr. J. Hairston, Superintendent
SUBJECT: Award of Contract – Surveillance System at Randallstown High School
ORIGINATOR: J. Robert Haines, Deputy Superintendent of Business Services
RESOURCE PERSON(S): Donald F. Krempel, Ph.D., Executive Director Department of Physical Facilities Richard H. Cassell, P.E., Administrator Office of Engineering and Construction J. Kurt Buckler, P.E., Head of Engineering Office of Engineering and Construction
RECOMMENDATION
That the Board of Education approves an award of contract.
*****
Award of Contract – Surveillance System at Randallstown High School.
Appendix I – Recommendation of Award of Contract
Appendix I
Recommendation for Award of Contract Surveillance System at Randallstown High School May 13, 2003
On May 6, 2003, seven (7) bids were received for the installation of a surveillance system at Randallstown High School - Bid #RHA-410-03. This project consists of the installation of interior and exterior security cameras, monitors, and recorders for enhanced building security. A summary of the bids received is attached. Based on the bids received, the Department of Physical Facilities recommends an award of contract to Net-Tech, Inc., the lowest responsive bidder, in the amount of $53,000.00.
At this time, we also request approval of a 10% Change Order Allocation in the amount of $5,300.00, to cover any unforeseen conditions and minor changes to the contract, to be authorized and approved by the Building Committee in accordance with Board Policy.
Funding for this project is available through the Fiscal Year 2003 Aging School Program. Baltimore County Public Schools Randallstown High School – Surveillance System Bid Number: RHA-410-03 Bid Due Date: May 6, 2003
Bidders’ Names Fitzgerald Ark Crest Lock Harford Net Net-Tech, Electric Prime Net, Systems, Company, Alarm Versant Inc. Company, Inc. Inc. Inc. Company Solutions Inc.
Base Bid: $53,000 $56,105 $66,500 $74,900 $80,974 $92,210 $94,500
BALTIMORE COUNTY PUBLIC SCHOOLS
DATE: May 13, 2003
TO: BOARD OF EDUCATION
FROM: Dr. J. Hairston, Superintendent
SUBJECT: Award of Contract – Chalkboard and Tackboard Replacement at Four Elementary Schools
ORIGINATOR: J. Robert Haines, Deputy Superintendent of Business Services
RESOURCE PERSON(S): Donald F. Krempel, Ph.D., Executive Director Department of Physical Facilities Richard H. Cassell, P.E., Administrator Office of Engineering and Construction George J. Colburn, Special Projects Supervisor Office of Engineering and Construction
RECOMMENDATION
That the Board of Education approves an award of contract.
*****
Award of Contract – Chalkboard and Tackboard Replacement at Four Elementary Schools.
Appendix I – Recommendation of Award of Contract
Appendix I
Recommendation for Award of Contract Chalkboard and Tackboard Replacement at Four Elementary Schools May 13, 2003
On April 30, 2003, two (2) bids were received for the replacement of existing chalkboards and tackboards at Norwood Elementary, Sussex Elementary, Victory Villa Elementary, and Woodmoor Elementary Schools - Bid # RHA 320-03. Unit pricing for replacement of the existing chalkboards and tackboards was received. The recommendation of award is being made to the lowest bidder at each site based upon the total cost of the replacement of all units identified at that site. The total cost was determined by multiplying the number of units to be replaced by the unit price and adding these costs to arrive at the aggregate base bid price for each school. However, due to the fact that the Qualified Zone Academy Bond funding is limited, the unit pricing will be used to determine the quantity of boards that can actually be replaced given the available funding. A summary of the bids received is attached. Based on the bids received, the Department of Physical Facilities recommends the award of contract to A-L Abatement, the lowest responsive bidder, for chalkboard and tackboard replacement at Sussex Elementary School in the not-to-exceed amount of $ 52,000.00, Norwood Elementary School in the not-to-exceed amount of $52,000.00, and Woodmoor Elementary School in the not-to-exceed amount of $57,500.00. Also, the Department of Physical Facilities recommends the award of contract to Partition Plus, Inc., the lowest responsive bidder for chalkboard and tackboard replacement at Victory Villa Elementary School, in the not-to-exceed amount of $ 31,500.00.
At this time, we also request approval of a 10% Change Order Allocation in the amount of $16,150.00 for A-L Abatement, Inc. and $3,150.00 for Partition Plus, Inc. to cover any unforeseen conditions and minor changes to the contract, to be authorized and approved by the Building Committee in accordance with Board Policy.
Funding for these projects is available through the Fiscal Year 2002 Qualified Zone Academy Bond program and Capital Budget Project #665 – Major Maintenance. Baltimore County Public Schools Four Elementary Schools – Chalkboard and Tackboard Replacement Bid Number: RHA-320-03 Bid Due Date: April 30, 2003
Bidders’ Names A-L Abatement, Inc. Partition Plus, Inc. Norwood Elementary School Base Bid: (24 chalkboards, 1 tackboard, $68,417.00 $69,448.00 and 31 chalkboard and tack board combinations) Sussex Elementary School Base Bid: (5 tackboards and 44 $67,527.00 $69,079.00 chalkboard and tackboard combinations) Victory Villa Elementary School Base Bid: (41 chalk boards and 2 $25,121.00 $22,855.00 chalkboard and tackboard combinations) Woodmoor Elementary School Base Bid: (1 chalkboard, 3 tackboard, $72,496.00 $72,567.00 and 48 chalkboard and tackboard combinations) BALTIMORE COUNTY PUBLIC SCHOOLS
DATE: May 13, 2003
TO: BOARD OF EDUCATION
FROM: Dr. J. Hairston, Superintendent
SUBJECT: Fee Acceptance – Design Services and Construction Administration for Behavior Management Rooms at Hawthorne Elementary and Winfield Elementary Schools
ORIGINATOR: J. Robert Haines, Deputy Superintendent of Business Services
RESOURCE PERSON(S): Donald F. Krempel, Ph.D., Executive Director Department of Physical Facilities Richard H. Cassell, P.E., Administrator Office of Engineering and Construction J. Kurt Buckler, P.E., Head of Engineering Office of Engineering and Construction
RECOMMENDATION
That the Board of Education approves a negotiated fee.
*****
Fee Acceptance - Design Services and Construction Administration for Behavior Management Rooms at Hawthorne Elementary and Winfield Elementary Schools.
Appendix I – Request for Fee Acceptance
Appendix I
Request for Fee Acceptance Design Services and Construction Administration for Behavior Management Rooms at Hawthorne Elementary and Winfield Elementary Schools May 13, 2003
At the request of the Department of Federal and State Programs, new behavior management rooms will be constructed at Hawthorne Elementary and Winfield Elementary Schools. In order to complete these projects, the Department of Physical Facilities requests approval to utilize the services of an on-call consultant to perform the necessary architectural and engineering design work. The services requested include investigation of the existing conditions, preparation of design and construction documents, assistance with bidding, and construction administration services during construction.
On January 28, 2003, the Board approved the selection of Colimore Gallow Associates as an on-call architectural consultant. The Department of Physical Facilities has negotiated a fee in the amount of $22,962.47 to provide the necessary services. At this time, the Department of Physical Facilities recommends acceptance of a negotiated fee with Colimore Gallow Associates for architectural and engineering services associated with the construction of behavior management rooms at Hawthorne Elementary and Winfield Elementary Schools.
The funding source for these services will be made available through the Department of Federal and State Programs.
BALTIMORE COUNTY PUBLIC SCHOOLS
DATE: May 13, 2003
TO: BOARD OF EDUCATION
FROM: Dr. J. Hairston, Superintendent
SUBJECT: Fee Acceptance – Construction Inspection Services at White Oak School
ORIGINATOR: J. Robert Haines, Deputy Superintendent of Business Services
RESOURCE PERSON(S): Donald F. Krempel, Ph.D., Executive Director Department of Physical Facilities Richard Cassell, P.E., Administrator Office of Engineering and Construction E. Phillip Schied, P.E., Program Manager Office of Engineering and Construction
RECOMMENDATION
That the Board of Education approves a negotiated fee.
*****
Fee Acceptance – Construction Inspection Services at White Oak School.
Appendix I – Recommendation of Fee Acceptance
Appendix I
Recommendation of Fee Acceptance Construction Inspection Services at White Oak School May 13, 2003
In order to provide for daily construction inspection services during the systemic renovation project at White Oak School, the Department of Physical Facilities requests approval to utilize the services of Johnson, Mirmiran & Thompson, Inc. This firm was approved by the Board of Education on July 9, 2002, for inspection services associated with the Major Maintenance Renovation Project at the Phase II elementary schools. The Department of Physical Facilities has negotiated a fee of $65,000.00 to provide inspection services throughout the completion of this project. This is a not-to-exceed fee whereby the Baltimore County Public Schools will only be invoiced for the actual hours worked along with the associated expenses.
At this time, the Department of Physical Facilities recommends acceptance of a negotiated fee with Johnson, Mirmiran & Thompson, Inc. in the not-to-exceed amount of $65,000.00 for inspection services at White Oak School. Funding for this inspection service is available through Capital Budget Project #665 – Major Maintenance.
BALTIMORE COUNTY PUBLIC SCHOOLS
DATE: May 13, 2003
TO: BOARD OF EDUCATION
FROM: Dr. J. Hairston, Superintendent
SUBJECT: Request for Change Order – Construction Management Services at New Town High School
ORIGINATOR: J. Robert Haines, Deputy Superintendent of Business Services
RESOURCE PERSON(S): Donald F. Krempel, Ph.D., Executive Director Department of Physical Facilities Richard Cassell, P.E., Administrator Office of Engineering and Construction J. Kurt Buckler, P.E., Head of Engineering Office of Engineering and Construction
RECOMMENDATION
That the Board of Education approves a change order.
*****
Request for Change Order – Construction Manager at New Town High School.
Appendix I – Request Approval of a Change Order Appendix I
Request for Approval of a Change Order Construction Management Services at New Town High School May 13, 2003
On September 12, 2000, the Board of Education approved an award of contract to the Oak Construction Corporation to provide Construction Management services for the construction of New Town High School. In order to complete work on this project, the Construction Manager has requested an increase in the fee for additional reimbursable costs. These costs include the increase from one to two security guards through the remainder of the project, as well as advertising and printing costs associated with two additional bid packages (video surveillance system and final cleaning), additional dumpsters and dumping fees due to anticipated furniture and equipment deliveries.
This fee increase has been reviewed by our in-house engineering staff and found reasonable. At this time, the Department of Physical Facilities requests approval of a change order in the amount of $111,320.00 with Oak Construction Corporation for additional Construction Management services at New Town High School.
Funding for this Change Order is available from Capital Budget Project # 625 – New Town High School.
BALTIMORE COUNTY PUBLIC SCHOOLS
DATE: May 13, 2003
TO: BOARD OF EDUCATION
FROM: Dr. J. Hairston, Superintendent
SUBJECT: Request for Change Order – Fine Grading Contract at New Town High School
ORIGINATOR: J. Robert Haines, Deputy Superintendent of Business Services
RESOURCE PERSON(S): Donald F. Krempel, Ph.D., Executive Director Department of Physical Facilities Richard Cassell, P.E., Administrator Office of Engineering and Construction J. Kurt Buckler, P.E., Head of Engineering Office of Engineering and Construction
RECOMMENDATION
That the Board of Education approves a change order.
*****
Request for Change Order – Fine Grading Contract at New Town High School.
Appendix I – Request Approval of a Change Order Appendix I
Request for Approval of a Change Order Fine Grading Contract at New Town High School May 13, 2003
On November 20, 2001, the Board of Education approved an award of contract to TC Simons, Inc. for the fine grading contract for the construction of New Town High School. The contract documents provided for the seeding of all fields, with the exception of the football field that will be covered with sod. In order to have the use of additional fields for the start of the 2003/04 school year, the Department of Physical Facilities has requested that two soccer/field hockey fields also be covered with sod at this time. TC Simons, Inc. has provided a price of $86,063.00 for sodding two additional fields.
This price proposal has been reviewed by our in-house engineering staff and found reasonable. At this time, the Department of Physical Facilities requests approval of a change order in the amount of $86,063.00 with the TC Simons, Inc. for sodding two soccer/field hockey fields at New Town High School.
Funding for this Change Order is available from Capital Budget Project # 625 – New Town High School.
BALTIMORE COUNTY PUBLIC SCHOOLS
DATE: May 13, 2003
TO: BOARD OF EDUCATION
FROM: Dr. J. Hairston, Superintendent
SUBJECT: Request for Change Order – Wood Flooring Contract at New Town High School
ORIGINATOR: J. Robert Haines, Deputy Superintendent of Business Services
RESOURCE PERSON(S): Donald F. Krempel, Ph.D., Executive Director Department of Physical Facilities Richard Cassell, P.E., Administrator Office of Engineering and Construction J. Kurt Buckler, P.E., Head of Engineering Office of Engineering and Construction
RECOMMENDATION
That the Board of Education approves a change order.
*****
Request for Change Order – Wood Flooring Contract at New Town High School.
Appendix I – Request Approval of a Change Order Appendix I
Request for Approval of a Change Order Wood Flooring Contract at New Town High School May 13, 2003
As part of the construction project for New Town High School, a contract was awarded to construct the wood floor in the gymnasium (wood floor contract) and another contract was awarded to construct the wood flooring for the stage and the Dance Studio / Black Box Theater (carpentry contract). The original drawings prepared for this project indicate the same construction details for both the stage and dance flooring. Upon further investigation, however, it was determined that these two floors have different construction requirements. To address this issue, the Department of Physical Facilities has requested pricing proposals from both the wood flooring contractor and the carpentry contractor for construction of the new dance floor. The wood flooring contractor, Miller, Inc., provided the most favorable price proposal for completing this work.
At this time, the Department of Physical Facilities requests approval of a change order in the amount of $19,500.00 with Miller, Inc. for installing the dance floor in the Dance Studio / Black Box Theater at New Town High School. A credit will be requested from the carpentry contractor to cover a portion of this cost.
Funding for this Change Order is available from Capital Budget Project # 625 – New Town High School.
JJ BALTIMORE COUNTY PUBLIC SCHOOLS
DATE: May 13, 2003
TO: BOARD OF EDUCATION
FROM: Dr. J. Hairston, Superintendent
SUBJECT: Request for Change Order – Design Services and Construction Administration for Reroofing Project at Parkville Middle School
ORIGINATOR: J. Robert Haines, Deputy Superintendent of Business Services
RESOURCE PERSON(S): Donald F. Krempel, Ph.D., Executive Director Department of Physical Facilities Cornell S. Brown, Administrator Office of Comprehensive Maintenance and Construction MacArthur Chavis, Project Administrator, Supervisor Office of Comprehensive Maintenance and Construction
RECOMMENDATION
That the Board of Education approves a change order.
*****
Request for Change Order – Design Services and Construction Administration for Reroofing Project at Parkville Middle School.
Appendix I – Request Approval of a Change Order
Appendix I
Request for Approval of a Change Order Design Services and Construction Administration for Reroofing Project at Parkville Middle School May 13, 2003
On May 14, 2002, the Board of Education approved an award of contract to Nelson- Salabes, Inc. to provide design services and construction administration for the reroofing project at Parkville Middle School. The original scope of work on this project consisted of reroofing 13,408 square feet of damaged roofing at this school. Upon further investigation, it was determined that an additional 5,083 square feet of damaged roofing should also be replaced at this time. In order to address this increase in the scope of work, our design consultant has requested an increase in their fee to perform this additional work. Nelson-Salabes, Inc. has provided the Department of Physical Facilities a proposal in the amount of $7,888.15 for this additional design work.
This price proposal has been reviewed by our in-house staff and found reasonable. At this time, the Department of Physical Facilities requests approval of a change order in the amount of $7,888.15 with Nelson-Salabes, Inc. for additional design associated with reroofing at Parkville Middle School.
Funding for this project is available in Capital Budget Project #671 - Roof Rehabilitation.
BALTIMORE COUNTY PUBLIC SCHOOLS
DATE: May 13, 2003
TO: BOARD OF EDUCATION
FROM: Dr. J. Hairston, Superintendent
SUBJECT: Request for Increase in Contingency Authorization – Major Maintenance Renovation Project at Seventh District Elementary School
ORIGINATOR: J. Robert Haines, Deputy Superintendent of Business Services
RESOURCE PERSON(S): Donald F. Krempel, Ph.D., Executive Director Department of Physical Facilities Richard Cassell, P.E., Administrator Office of Engineering and Construction E. Phillip Schied, P.E., Program Manager Office of Engineering and Construction
RECOMMENDATION
That the Board of Education approves an increase to the contingency allocation.
*****
Request for Increase in Contingency Authorization - Major Maintenance Renovation Project at Seventh District Elementary School.
Appendix I – Request for Increase to Contingency Authorization
Appendix I
Request for Increase in Contingency Authorization Major Maintenance Renovation Project at Seventh District Elementary School May 13, 2003
On December 18, 2001, the Board of Education approved an award of contract with Phillips Way, Inc. to perform the Major Maintenance Renovation Project at Seventh District Elementary School. During the course of construction, there were numerous unforeseen conditions and code issues that required additional work in order to complete this renovation project.
The Department of Physical Facilities requests approval to increase the project contingency in the amount of $30,750.00 to cover the costs associated with this work. The final contingency for this project, provided this requested increase is approved, will equal $92,250.00 or approximately 7.5% of the total contract award of $1,230,000.00.
Funding for this increase contingency allocation is available through Capital Budget Project #665 – Major Maintenance.
BALTIMORE COUNTY PUBLIC SCHOOLS
DATE: May 13, 2003
TO: BOARD OF EDUCATION
FROM: Dr. J. Hairston, Superintendent
SUBJECT: Request for Increase in Contingency Authorization – Major Maintenance Renovation Project at Villa Cresta Elementary School
ORIGINATOR: J. Robert Haines, Deputy Superintendent of Business Services
RESOURCE PERSON(S): Donald F. Krempel, Ph.D., Executive Director Department of Physical Facilities Richard Cassell, P.E., Administrator Office of Engineering and Construction E. Phillip Schied, P.E., Program Manager Office of Engineering and Construction
RECOMMENDATION
That the Board of Education approves an increase to the contingency allocation.
*****
Request for Increase in Contingency Authorization - Major Maintenance Renovation Project at Villa Cresta Elementary School.
Appendix I – Request for Increase to Contingency Authorization
Appendix I
Request for Increase in Contingency Authorization Major Maintenance Renovation Project at Villa Cresta Elementary School May 13, 2003
On March 13, 2001, the Board of Education approved an award of contract with North Point Builders, Inc. to perform the Major Maintenance Renovation Project at Villa Cresta Elementary School. During the course of construction, unforeseen hazardous materials were uncovered relative to the installation of the sprinkler system. In additional, installation of a new water feed needed for the sprinkler system was modified to accommodate the Department of Public Works installation of a new water main in the street in the front of the school.
The Department of Physical Facilities requests approval to increase the project contingency in the amount of $19,298.00 to cover the costs associated with this work. The final contingency for this project, provided this requested increase is approved, will equal $140,298.00 or approximately 5.8% of the total contract award of $2,420,000.00. With this change order resolution, this project will be closed.
Funding for this increase contingency allocation is available through Capital Budget Project #665 – Major Maintenance.
BALTIMORE COUNTY PUBLIC SCHOOLS
DATE: May 13, 2003
TO: BOARD OF EDUCATION
FROM: Dr. Joe A. Hairston, Superintendent
SUBJECT: Supplemental Appropriations
ORIGINATOR: J. Robert Haines, Deputy Superintendent, and Business Services
RESOURCE PERSON(S): Barbara Burnopp, Executive Director, Fiscal Services Michael Goodhues, Director, Budget and Reporting
RECOMMENDATION
That the Board of Education approve a supplemental appropriation from State and other revenue sources to fund a deficit in the Operations category due to severe winter weather.
* * * * * * * * * * * * * * * * * * * * * * * * * * BALTIMORE COUNTY PUBLIC SCHOOLS BUDGET SUPPLEMENT
Number: 04-03 Date: 4/28/2003 Fund: General
INCREASE SOURCES OF REVENUE Present New Present New Category Appropriation Supplement Appropriation Category Appropriation Supplement Appropriation 10 - Operation of Plant 56,780,697 500,000 57,280,697 State Revenue- Out of County Living Arrange 3,800,000 250,000 4,050,000
Other Revenue - Out of County Living Arrange 3,800,000 250,000 4,050,000
Total Supplement 500,000 Total Supplement 500,000
Explanation: Signatures Required: This is a request for a supplemental appropriation of $500,000 of additional Out of County Living Arrangements, $250,000 from the state and $250,000 from other Local Education Agencies (LEAs). The use of this revenue is unrestricted and will be used to fund the anticipated overexpenditure Budget and Reporting Date for utilities.
Fiscal Services Date
Superintendent Date
Board of Education Date m:\budget\fY03supps bats\$ASQ051303ExhMM1 BALTIMORE COUNTY PUBLIC SCHOOLS FY2003 REVENUE SUPPLEMENT
Revenue Sources State Source - Additional $250,000 of Out of County Living Arrangements is anticipated from the state.
Other Source - Additional $250,000 of Out of County Living Arrangements is anticipated from other LEAs.
Category Expenditures
0010 - Operation of Plant - This increase will be used to cover a portion deficit in utilities that has occurred because of the severe winter weather. BALTIMORE COUNTY PUBLIC SCHOOLS
DATE: May 13, 2003
TO: BOARD OF EDUCATION
FROM: Dr. J. Hairston, Superintendent
SUBJECT: Interagency Agreement Between the Baltimore County Public Schools and Baltimore County Health Department
ORIGINATOR: Christine M. Johns, Deputy Superintendent of Curriculum and Instruction
RESOURCE Robert J, Kemmery, Executive Director of Student Support Services PERSON(S): Michele, Prumo, Coordinator of Health Services
RECOMMENDATION
That the Board of Education approve the Interagency Agreement Between the Baltimore County Public Schools and Baltimore County, Maryland, A Body Corporate and Politic
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RJK/ds BALTIMORE COUNTY PUBLIC SCHOOLS
DATE: May 13, 2003
TO: BOARD OF EDUCATION
FROM: Dr. J. Hairston, Superintendent
SUBJECT: Memorandum of Understanding Between Local Management Board and BCPS For Comprehensive School Health Readiness Grant and Consolidated Grant (Child Abuse, Teen Pregnancy, and Youth Suicide Prevention)
ORIGINATOR: Christine M. Johns, Deputy Superintendent of Curriculum and Instruction
RESOURCE Robert J, Kemmery, Executive Director of Student Support Services PERSON(S): Michele, Prumo, Coordinator of Health Services Rowland Savage, Coordinator of Guidance and Counseling Services
RECOMMENDATION That the Board of Education approve the Memorandum of Understanding between the Baltimore County Public Schools and the Local Management Board, Baltimore County.
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RJK/ds BALTIMORE COUNTY PUBLIC SCHOOLS
DATE: May 13, 2003
TO: BOARD OF EDUCATION
FROM: Dr. J. Hairston, Superintendent
SUBJECT: Youth Employment and Training Program
ORIGINATOR: Christine M. Johns, Deputy Superintendent of Curriculum and Instruction
RESOURCE Robert J, Kemmery, Executive Director of Student Support Services PERSON(S): Dr. Elizabeth Young, Coordinator of Alternative Education
RECOMMENDATION
That the Youth Employment and Training Program contract, beginning July 1, 2003, between Baltimore County, MD and Baltimore County Public Schools be approved.
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RJK/ds BALTIMORE COUNTY PUBLIC SCHOOLS
DATE: May 13, 2003
TO: BOARD OF EDUCATION
FROM: Dr. J. Hairston, Superintendent
SUBJECT: Memorandum of Understanding between the Board of Education of Baltimore County and the University of Maryland, Baltimore County for implementation of the National Science Foundation grant
ORIGINATOR: Christine Johns, Deputy Superintendent of Curriculum and Instruction
RESOURCE PERSON(S): Ronald Boone, Executive Director Federal and State Programs Kimberly Grabarek, Specialist for Teacher Quality, Title I and Grant Assistance
RECOMMENDATION That the Board of Education will review and approve the Memorandum of Understanding (MOU), the agreement between the Board of Education of Baltimore County and the University of Maryland, Baltimore County (UMBC). The purpose of this agreement is to establish and define the implementation of the School-University Partnership for Excellence in Research-based (SUPER) Science, Technology, Engineering, and Math (STEM) Project through funding provided by the National Science Foundation (NSF). Information regarding the SUPER STEM Project was presented to the Board on Wednesday, February 26, 2003. Approval of the MOU will allow Baltimore County Public Schools to subgrant all funds to UMBC, as outlined in the grant.
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