West Kent YMCA
(A company limited by guarantee)
FINANCIAL STATEMENTS
for the year ended
31 March 2016
To refer a possible resident or trainee - please download our simple referral forms Housing www.WestKentYMCA.org.uk/projects/ryder-house/rh-apply Training www.WestKentYMCA.org.uk/projects/horizon-project/hp-apply Counselling www.WestKentYMCA.org.uk/projects/counselling/referral/ General info www.WestKentYMCA.org.uk/projects Contact us via www.WestKentYMCA.org.uk/contact-us Follow us on twitter www.twitter.com/WestKentYMCA Follow us on FACEBOOK www.facebook.com/WestKentYMCA www.facebook.com/WKYMCA Visit our YouTube channel www.youtube.com/WestKentYMCA Work for us – jobs posted at www.WestKentYMCA.org.uk/job Support us tax effectively or www.WestKentYMCA.org.uk/documents/-giftaiditwestkentymcabwpdf TEXT YMCA75 £5 to 70070 https://my.give.net/20203596 or https://my.give.net/803529 Visit our eBay Charity shop http://myworld.ebay.co.uk/WestKentYMCAcharity803529 16 Plus training www.WestKentYMCA.org.uk/16plus Counselling for 11-26s www.WestKentYMCA.org.uk/counselling We welcome feedback/complaints Charity commission advice | www.WestKentYMCA.org.uk/contact-us View this as a PDF with links www.WestKentYMCA.org.uk/documents/accounts-tarpdf Free software to view this http://get.adobe.com/uk/reader http://download.openoffice.org/
This document can be downloaded from Companies House [fees payable] or a pdf of the original signed accounts from the Charity Commission [free] or via www.WestKentYMCA.org.uk/TAR
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West Kent YMCA | Helping Young People Build Their Future | www.WestKentYMCA.org.uk Page 1 of 54 Company Registration No 2512960 | Charity No 803529 | Trustees Annual Report for year ended 31 March 2016 West Kent YMCA REPORT OF THE TRUSTEES
The directors of the charitable company (“the charity”) are its trustees (for the purpose of charity law) and throughout this report are collectively referred to as the trustees or the board. The trustees are pleased to present their report together with the financial statements of the charity for the year ended 31 March 2015.
REFERENCE AND ADMINISTRATIVE DETAILS
West Kent YMCA is a company limited by guarantee (No 2512960) and registered charity (No 803529), with a wholly owned subsidiary trading company, West Kent YMCA Trading Limited (Company No. 3742102)
TRUSTEES The following Trustees served during the year [contact via [email protected] in Head Office]: Mr Jack Buckley elected 13 January 2015 Mr Keith Ebbels Treasurer [email protected] Lady (Jackie) Evans elected 24 September 2013 Mrs Heather Evernden elected 24 September 2013 Mr Jonathan Lineker elected 7 October 2014 Mr Jan Smith elected 7 October 2014 Mrs Caroline Wake Chair [email protected] Mrs Geraldine E Wenham re-elected 7 October 2014
SECRETARY & CHIEF EXECUTIVE OFFICER Rob J Marsh [email protected]
FINANCE DIRECTOR & MANAGEMENT ACCOUNTANT John Taylor [email protected]
REGISTERED OFFICE West Kent YMCA Head Office, Ryder House, 1-23 Belgrave Road, Tunbridge Wells, Kent TN1 2BP Single Alternative Inspection Location [SAIL] - YMCA Tower House, Vale Rise, Tonbridge, Kent TN9 1TB
AUDITOR RSM UK Audit LLP 18 Mount Ephraim Road, Tunbridge Wells, Kent TN1 1ED
BANKERS HSBC Bank plc, 105 Mount Pleasant, Tunbridge Wells, Kent TN1 1QP
SOLICITORS Property - Cripps LLP, 12 Mount Ephraim Road, Tunbridge Wells, Kent TN1 1EG DX 3954 Tunbridge Wells HR – Amanda Finn, Gullands, 16 Mill Street, Maidstone, Kent, ME15 6XT DX 51973 Maidstone2
INSURANCE ADVISERS Lucas Fettes & Partners, 1st Floor, Shore House, 68 Westbury Hill, Westbury-On-Trym, Bristol, BS9 3AA
SURVEYORS Jeffrey Moys FRICS, Bracketts Chartered Surveyors, 132 High St, Tonbridge, Kent TN9 1BB George Gray MRICS/ Mark Flemington, MRICS FAAV Savills, 74 High St, Sevenoaks, Kent TN13 1JR James Hicks MRICS C.Build E MCABE, Cubic Building Surveying Ltd, 9 West Hill, Wandsworth, SW18 1RB Reece Orford, Logic PM Ltd, Gate House, Archbishops Palace, Mill Street, Maidstone ME15 6YE
PLANNING & CONSTRUCTION CONSULTANTS Peter Waller, Rosewood House, High Street, Hadlow, Tonbridge, Kent TN11 0EF Dominic de Mattos, BdR (Civil & Structural Engineering) Ltd, Goblands Farm Business Pk, Hadlow, TN11 0DP Nick Baster MRICS FCIOB, Logic CP Ltd, Gate House, Archbishops Palace, Mill Street, Maidstone ME15 6YE Cliffe Contractors Ltd, Cliffe House, Anthonys Way, Medway City Estate, Rochester, Kent ME2 4DY
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STRUCTURE, GOVERNANCE AND MANAGEMENT
GOVERNING DOCUMENT The charity is governed by its memorandum and articles of association of 18 June 1990 as amended by special resolutions on 20 January 2004 and 29 November 2005.
GOVERNANCE Recruiting for all voluntary posts, including trustees, advisors, trading company directors is by adverts, volunteer bureaux and a range of websites. Trustees are also recruited by networking in our community, clients, supporters, charities, business, statutory and faith communities in West Kent. New board members are recruited to enhance Board skill mix and diversity, and or bring valuable experience of governance, strategic management, youth work or business development. Potential trustees attend several board meetings, meet senior staff and clients and visit projects, before being invited to apply including enhanced DBS disclosure. Written references are obtained and potential trustees are vetted to confirm they are not barred from company directorship. Trustees are encouraged to take up learning, training and development opportunities; including an annual, professionally facilitated, strategic management workshop/awayday to critically review charitable objects, resources, strategic vision and governance. A minimum of 3 persons must serve on the board of trustees at any one time although there is no constitutional maximum.
There are 2 directors [C Wake also a trustee, D Grant previously a trustee] of the wholly owned trading subsidiary, West Kent YMCA Trading Ltd [Company Limited by Guarantee No.3742102] which undertakes social enterprise and income generation on projects that directly achieve the charity’s objects. This social enterprise delivers ‘added value’ against the charitable objects - core business of the charity: creating real jobs, work experience and volunteer placements for clients, retailing items made by trainees, providing low cost furniture and white goods to residents as they move in or move on. This added community value and recycling achievement was recognised by several certificates of achievement for training and for inclusion of people with learning disabilities.
To support a Free School funding bid the charity registered West Kent YMCA Academy Trust Ltd [Company Limited by Guarantee No.9030996] on 8 May 2014, with Directors: West Kent YMCA, C Wake, R Marsh and H Roberts, but the Trust is currently a dormant company.
The board approved the establishment of a subsidiary West Kent YMCA Housing Association Ltd [not yet registered] to deliver all housing related operations, register with the Homes and Communities Agency [HCA] and buy Ryder House.
ORGANISATIONAL STRUCTURE AND DECISION MAKING The Board meets at least six times a year to review written quarterly progress reports and recommendations from the Senior Management Team [SMT] including Rob Marsh, Chief Executive and John Taylor, Finance Director. The Chair is in weekly contact with the Chief Executive to review on-going development, staff and resource issues and risks. Detailed management accounts and updated forecasts are circulated to board members, auditors and SMT monthly. The Chief Executive reports to the Board, and makes recommendations for consideration at each meeting. The board has a Finance committee chaired by the Treasurer to develop the annual budget and review progress and risks; and a Property Committee to review property related risks, liabilities and opportunities. The Board use advisers in the areas of housing, development, property management, valuation, legal, finance, and charity obligations – these advisers attend Board meetings when appropriate. Young people and project managers are invited to some board meetings to brief trustees on issues, progress and future developments. The board is still recruiting further expertise and seeking to increase youth participation in line with best practice for Social Housing [Registered Providers]. All decisions considered by a Board meeting are sent in advance to trustees, and decisions implemented if there is a majority vote by trustees.
The charity is a Local Housing Partner, as managing agent of Ryder House - supported housing, for the National Council of YMCAs [known as ‘YMCA England’ 29-35 Farringdon Road, London, EC1M 3JF, Registered Company No73749, Charity No212810, HCA Registered Provider NoLH2204]. Ryder House was developed in partnership with YMCA England Housing Association who are a Registered Provider [RP – previously Registered Social Landlord – RSL] our interface with the Homes & Communities Agency [HCA]. An HCA-funded refurbishment and extension of Ryder House completed in August 2011. We still plan to form a subsidiary to become an RP and buy Ryder House.
By affiliation to YMCA England, working with other YMCAs and charities [e.g. Young Kent] the Board draws on advice in areas of governance, management, housing & development, regional matters, partnership,
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fundraising, PR, HR, training and standards. The board is committed to implementing appropriate Quality Standards, Charity Commission guidance; and seeks to achieve, maintain and develop best practice in quality assurance, self-evaluation, external peer review and continuous improvement for all activities and management including governance, safeguarding and risk management. The Board and SMT work as required with external experts on finance, property, risk management, health & safety and safeguarding; to ensure full compliance with legislation: and strives for excellence and continuous improvement, to ensure our work, procedures and structure develop to meet local need in the most cost- and operationally- effective manner. Working groups monitor, review and report on: risk, finance, property, HR, education, housing, retail and marketing.
RISKS The strategic risk register and action plan is reviewed annually. Risks are assessed in all business areas; governance and trading, considering potential risks in terms of significance/impact and probability; identifying mitigation, ownership and any further actions required. The table below highlights the top five corporate risks: Risk Mitigation / Control Measures Self-evaluation using comprehensive checklists of processes to mitigate these Impact of major incident risks, build resilience, inform business continuity planning. Staff and volunteers [fraud, accident, death, fire, have written references and appropriate DBS enhanced disclosures. Contract flood, abuse, adverse media compliance and competence management. coverage]
Lone Person working policy, staff training in risk assessment, managing conflict. Physical / CCTV / radio / policy measures. Counselling support Physical security of staff helpline for staff. Staff support & supervision. Client counselling service.
Our client base has a significantly higher proportion of vulnerable people compared to general population. Extensive training and supervision of all staff to understand / implement professional boundaries, safeguarding and health & Physical security of clients safety. Risk assessments undertaken on all clients, on-going and proposed activities.
Team meetings, regular supervision, line-management, appraisals. Staff and managers can access external non-managerial supervision. The charity provides freephone 24/7 confidential help line for all staff to seek advice on Staff stress or ill-health health and wellbeing, to arrange counselling support and confidential safeguarding helpline for all staff.
Cash flow management, accurate monthly forecasts. Consider using freehold Cash flow problems due to property as collateral for loan or facility. Increased focus on income generation late / defaulted contract [trading, social enterprise, fund-raising and contracts] and sustainability. payments, delays in Improved PR/public profile. Highlight and challenge persistent debtors [some commissioning, reduced parts of KCC and some schools]. income generation.
The detailed confidential risk analysis is disclosed to solicitors, insurance brokers and auditors and informs risk management at board & SMT levels and risk assessment for each project/centre as well as each contract, tender and proposed development. All work on the risk register, health & safety, HR, governance, financial management and policy is critically reviewed to ensure it is future proofed so the Group remains fit for purpose during developments such as new or extended centres, projects, programmes or contracts.
TRUSTEES' RESPONSIBILITIES IN THE PREPARATION OF FINANCIAL STATEMENTS The trustees (who are also directors of West Kent YMCA for the purposes of company law) are responsible for preparing the Trustees' Report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).
Company law requires the trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charitable company and the group and of the incoming resources and application of resources, including the income and expenditure, of the charitable group for that period. In preparing these financial statements, the trustees are required to: select suitable accounting policies and then apply them consistently; observe the methods and principles in the Charities SORP;
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make judgments and estimates that are reasonable and prudent; state whether applicable UK Accounting Standards have been followed, subject to any material departures disclosed and explained in the financial statements; prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charitable company will continue in business. The trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the charitable company and enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charitable company and the group and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
In so far as the trustees are aware: there is no relevant audit information of which the charitable company's auditor is unaware; and the trustees have taken all steps that they ought to have taken to make themselves aware of any relevant audit information and to establish that the auditor is aware of that information. The trustees are responsible for the maintenance and integrity of the corporate and financial information included on the charitable company's website.
OBJECTIVES AND ACTIVITIES
West Kent YMCA is a Christian charity but delivers social welfare in West Kent on an unconditional basis - supporting people of any, or no, faith. Staff and volunteers reflect our ethos of diversity and inclusion representing many nationalities, ages, abilities/disabilities, background. The trustees prayerfully give strategic direction to ensure the charity can best identify and meet local needs in the most effective, holistic, professional manner [see the faithworks charter]
To use resources most effectively work is targeted for more vulnerable or disengaged young men and women – those in greatest need – regardless of their gender, sexuality, race, faith, physical and mental ability or background. The trustees have paid due regard to the Charity Commission’s guidance on public benefit, and all who make decisions about the activities undertaken are concerned to ensure real benefit is provided to a broad range of people. The trustees consider the achievements, performance and future plans of the Charity fully demonstrate success in this regard.
SUMMARY OF OBJECTS IN GOVERNING DOCUMENT [ Click here for full charity framework and objects]
The charity exists to help Young People in need of social, educational, emotional, vocational, training, spiritual or housing support or guidance in a form that is accessible and appropriate to their interests, needs and means .
AIMS AND IMPACT
The charity seeks to make a lasting difference in the lives of young people, particularly those who are vulnerable and in great need - usually through no fault of their own.
The charity works intensively with a small number of clients (over 100 in a typical week) offering professional, caring, holistic, non-judgemental support so residents, trainees, youth work participants, and counselling clients can regain hope, self-esteem, security and emotional support - to make informed choices for themselves – gaining some tools or ‘skills for life, for work and for living’ - thus achieving lasting independence.
We express these aims and desired impact and outcomes in several ways for each project and programme, but also in our Vision, Mission, Values and strategic objectives. These were recently reviewed and refreshed by the Board; and can be found at www.WestKentYMCA.org.uk/about-us/vision - see below [using the new YMCA branding which we are beginning to adopt to improve our profile over the next 2-3 years]
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OBJECTIVES FOR THE YEAR
Our objectives for the year were set by our strategic plan; with more detailed objectives in each project and programme that were monitored by the SMT and board.
PROGRESS REPORT Objectives Progress Status 1. Increase in the number Good progress given the relative funding AMBER of positive outcomes for position. young people by 5% pa 2. A rough balance of Just achieved small end of year surplus AMBER income with expenditure but sustainability of our services remains during this plan and very challenging building reserves, which difficult to build reserves up equate to four to six months of running costs. 3. High esteem from our We enjoy high praise and comments from GREEN partners, stakeholders, many stakeholders, partners and clients. staff, volunteers and clients Secured another 16+ EFA sub-contract. that West Kent YMCA is in Staff surveys show improvement and sync with, and meeting the pride in working for West Kent YMCA and needs of, young people in with our clients. West Kent.. Client comments on Facebook, justgiving, give.net, in recent films, case histories and events are positive and inspirational. Funder feedback from monitoring reports remains very positive Feedback from commissioners is very positive Positive youth panel assessments of our youth work tender submissions Two KCC contract awards One LCPG grant award Valued partners keen to work with us 4. Achieving and Duke of Edinburgh Awards licence for 3 GREEN maintaining quality more years standards and continuous Ambition giving assessed high quality of improvement, with external our youth work peer assessment and City & Guilds status remains outstanding accreditation with direct claim status Funder feedback from monitoring reports remains very positive Vision, Mission, Values, Completed at board level, published and now GREEN Strategic plan for 5 years owned by all staff and volunteers Ensure lease on Pagoda Negotiations progressed during the year with GREEN Centre is clarified. positive outcome for KCC and West Kent YMCA during 2016/17 Develop a dashboard for KPIs developed for board review every 4 GREEN board to monitor further months [as well as SMT quarterly progress KPIs regularly. reports and monthly management accounts]
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A sound guide to progress, achievements and how we work is the feedback we get from clients, staff (including new staff and staff at exit interviews) trustees and many people who visit projects, meet clients, attend our events or read our detailed monitoring reports or case studies provided to some commissioners and funders.
This year, we want to share a small but representative sample of feedback received. We very rarely get negative feedback but we do encourage complaints and are pleased to say the very few complaints we get are usually resolved.
“Working with disengaged young people has many challenges and it can be both mentally and physically draining. This, however, becomes insignificant when you see them grow in confidence, take pride in their work and begin to believe in themselves. The Horizon Project West Kent YMCA is a highly rewarding organisation to be a part of.” STAFF MEMBER
‘I was in Ryder House giving one of the residents a top up English lesson. He is a lad who has had a very unsettled life until now and whose education has been disrupted. However, he's at college and making really good progress. As we came out of the office one of the support workers was cooking up something in the kitchen which smelled delicious. On a Friday evening those residents who want to can share in a communal meal cooked in Ryder House kitchen. The support worker looked up as we walked past. "Do you want something to eat love?" she said to my student. The spontaneous and homely warmth of the remark and her smile were irresistible. "Mmm, I'm starving", he said, "yes please." And that's what it's all about - getting alongside young people and offering practical help, but also friendship and a sense that they matter to us.’ TRUSTEE
“I went to the Open Afternoon at Horizon, Tonbridge. The visit was a total pleasure. The learners were full of pride in their achievements, comfortable in showing visitors round and clearly so much at home in their environment. The staff were warm, upbeat and friendly towards the boys but it was also clear that they were held in respect.”
“The physical environment - workshop, relaxation areas, outside sitting space - was orderly, comfortable and inviting. On top of that, the tutors assured me that all the lads were safely on track to achieve their Level 2 qualifications. And I bought some lovely garden planters made by the students!” TRUSTEE
“Over all I feel learners have done reasonably well, we have tried to steer them to their strengths As they are individuals one can’t say one is better than the other, some needed one to one tutoring, others can be left on their own but overall they have grasped the situations and have achieved their targets. Some of them are natural others have worked to succeed. I believe we have made the right impact on their lives.” STAFF MEMBER'
“Counselling was the one place where someone listened to me and didn't tell me what to think or what to do.” YOUNG PERSON
Quote from a deputy headmaster when I was asking if one of his previously disengaged pupils had permission to come on the duke of Edinburgh expedition. "Are you sure you're asking me about the right boy?” I was! Deputy headmaster was ‘blown away’ that this young man had not only engaged in our vocational and academic work but also in our extracurricular activities! West Kent YMCA | Helping Young People Build Their Future | www.WestKentYMCA.org.uk Page 8 of 54 Company Registration No 2512960 | Charity No 803529 | Trustees Annual Report for year ended 31 March 2016 West Kent YMCA REPORT OF THE TRUSTEES
FEEDBACK - CONTINTUED
“Here is a client who we engaged in Ryder house and helped her move into own accommodation, she is still involved with us on the Lemos and Crane resettlement project and also part of the Duke of Edinburgh Awards Group” STAFF >>
‘Without the counselling, I would not have had the courage to apply for a college course. And follow my heart.' Young Person
“The interim report is brilliant, very detailed and demonstrates the progress your organisation is making very clearly. “I will pass this onto our Trustees at our next meeting in order to give them a clear update of how effective the donation has been.” Funder
“What a great day, l really enjoyed myself even though yesterday l was a bit stiff and sore and had almost lost my voice!!! “Anyway many thanks for asking me to be on the team” Individual supporter and sponsor who rowed in our Dragon Boat Team
“This is an excellent submission – we would recommend the organisation considers progression to AQ Bronze, Silver and Gold!” FUNDER
“Thank you so much. It was a real privilege to be there and to meet so many wonderful people. What a team you have. I loved the openness, warmth and positive attitude, truly amazing. Congratulations.” Visitor who joined recent staff professional development training day
“I love this photo of young people doing DofE Awards, teaching a member of staff how to play pool!” >>
More feedback is shown for each project
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STRATEGIES AND ACTIVITIES Activities and objectives for the year were informed by: Consultation with clients [current, past and potential], residents, trainees, staff and volunteers. Strategy / planning days for trustees and SMT to inform development and strategic plans . Responding to Consultations / Invitations to Tender where the local authority plans to commission. Working with YMCA Training and the YMCA George Williams College for apprenticeships and 16 Plus Steering groups, focus groups – young person led; and regular residents meetings, trainees meetings Consulting other agencies and local partnerships including KCC, Housing Authorities, CXK, schools, colleges, Job Centre Plus, other YMCAs, charities and RPs supporting young people.
Principle activities Principle activities were youth engagement, pastoral support, vocational training, supported housing, education, community learning, community development, youth counselling and social enterprise - delivered in a series of projects and programmes that work independently but also work with each other.
The principle activities are explained and evidenced in more detail - using achievements, positive outcomes and some case histories - in the next section on ACHIEVEMENTS AND PERFORMANCE.
VOLUNTEERS A big thank you is extended to all those who have given up time to volunteer to help West Kent deliver services by sharing their passion, experience and skills. Volunteers not only help deliver services within budget, bringing experience and skills to share but offer great added value to all projects and clients. The key role for volunteers is trustee/director or board advisor, but volunteers also help with PR, trading, admin, support, mentoring, counselling and teaching – from dance or cooking, to creative writing, art, IT, maths, English, music or table tennis. During the year we estimate volunteers donated 4500 hours of time to us. We are truly grateful. A number of volunteers are gaining significant work experience or improved self-esteem by volunteering with our projects and being supported by our staff. We are delighted that many go on to secure paid work with us or other employers.
Arrangements for setting pay and remuneration of key management personnel The charity has long implemented a policy of paying all staff (except apprentices) the living wage (living wage foundation hourly rate outside London ie above national minimum wage or more recent government "living wage") and offered all staff pensions and most staff a low cost health plan (free counselling, helpline, CBT and support with medical advice, scans and limited funds for physio, dental and optical treatment). These are the priority for all staff. Remuneration of Senior Management Team is below benchmark rates to ensure other staff benefit from the Living Wage. Some managers and their staff on fixed term contracts get a small annual salary increase where this is built into the contract with the funding body. Directors are all unpaid as volunteers.
ACHIEVEMENTS AND PERFORMANCE West Kent YMCA continued to help young people build their future. Many clients arrive at their wits end, disengaged, vulnerable and excluded. They often come to us by referral or self-referral as their last resort after family, community or other agencies have ‘failed’ them or given up on them. Dedicated project workers treat each resident and trainee as an individual - with respect - helping them build self-esteem, hope and their future – giving them real ownership of their future; and staff will often challenge their clients. Some clients leave without resolving their issues – but they have found someone who will listen and encourage them to value and help themselves; and they often go on to deal with big issues they could not previously address.
We offer everyone a fresh start. We are non-judgemental – we don’t patronise or disempower clients. Indeed clients are left in no doubt - their decisions and actions have consequences for them and others. Projects promote independence rather than dependency; and promote inclusion, engagement and empowerment rather than exclusion.
We can evidence achievements, performance and impact of our life-changing work and some of the needs our services meet, by positive outcomes and Case Studies - selected from many that could be chosen. Most client names are changed - for privacy - but all other details are accurate and provided with our client’s permission.
U TURN community learning closed [SFA funding cuts] and New Start closed [JCP contract ended] but our new youth counselling service started and we successfully tendered for the new commissioned Youth Services contracts.
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Performance indicators - a numerical snapshot UPDATE Figures for the last 12 month period by activity [for academic year, financial year or project year] are shown below.
Activity Total number of last Total number of young last Remarks / reasons for any Age range young people year people achieving 1 or year negative outcomes / reduced performance engaged more positive outcomes [or on track] Supported 83 78 83/83 75/78 RYDER HOUSE Housing for Apr 15 – Mar 16 age 16-26 See more below * Supported 32 40 29/32 25/40 HORIZON Project Vocational - Work Based learning, / Training for Alt Curriculum plus short age 13-19s term placements Detached youth 456 367 452/456 367 V4C project Year 2 work /367 age 13-25 Youth Clubs 312 269 265/312 269 JUICE BARS x 4 clubs age 13-25 /269 Carpentry for 12 11 12/12 9/11 HPT FRIDAYS adults with 1 new member, seasonal learning projects started disabilities Rehab for 1 1 1/1 1/1 Mentors under 25 - with disabled support from Poppy veterans Factory, AFCC Young 2 3 2/2 2/3 Both achieving L3 youth Apprentices work diploma age 17-26
U TURN NIL 11 NIL 11/11 Closed age 19-24 only Counselling for 30 0 29/30 0 2 to 14 sessions per client Young People age 11-26
JCP clients NIL 14 NIL 9/14 Closed aged 18-24s
TOTAL 928 867 873/928 841 94% POSITIVE /867 [97% last year] NB Table omits training and functional skills for adults –some with learning difficulties. The board review many other KPIs during the year.
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Project V4C - Vehicle 4 change
ENGAGE EQUIP EMPOWER V4C – VEHICLE 4 CHANGE Big lottery funded, young person led, vehicle-based YOUTH OUTREACH Helping young people achieve & enjoy positive experiences Raising aspiration and self-esteem www.WestKentYMCA.org.uk/V4C
Providing detached youth work through resources contained in our specially equipped van. Enables us to: - reach smaller isolated communities, and create - an environment to help develop and grow young people to reach their full potential a 3 year project - thanks to generous funding by: Big Lottery Fund Reaching Communities; Henry Smith Charitable Trust; Garfield Weston Foundation During the year this project undertook detached youth work in villages and towns across West Kent Our specially equipped Vehicle is a mobile resource unit – a mobile youth centre / activity van / workshop to host a variety of social, sporting, engagement, training and development activities. Further connections with partner agencies were developed to improve mutual support Organised another annual V4C football tournament for young people – many being ex-homeless. Achievements Among many activities and events we should mention some V4C highlights: Jamie and Alice have both completed their Level 3 Diploma in Youth Work an immense achievement and involved a lot of hard work. Young People from the Horizon Projects with support from V4C undertook training and completed their expedition for their Duke of Edinburgh Bronze Award V4C have been asked to support and help at several other youth groups in the area
Case Study - Band night Mark Watson V4C Project Leader recently nominated the young people who attend our "Band night" for an award. These young ladies approached us in 2014, and asked us to help them create a band. We supported them in applying for funds to buy instruments, and source funding for a tutor. They have met almost every week since – and have faced anxiety & social engagement issues, but through sheer determination they have created their second recording. Two girls didn't know how to play an instrument. Due to circumstances outside our control, they have lost use of the band night venue where they meet V4C and practice.
These photos on Facebook were ‘posed’ as they wore facemasks when actually rubbing down the old paintwork (See below).
The ladies all signed up for Duke of Edinburgh award and are hoping to carry out their volunteering to turn a grubby disused room into a
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music room so they can continue to practice, and enable others to use the venue to learn to play guitars, drums etc. They have raised over £500 to buy the equipment they need.
They are now looking at writing their own songs. A V4C youth work apprentice worked with them to create two music videos.
One young lady attended feedback meetings with some funders and she told everyone: if she didn’t have the music group she “probably wouldn't go out.” The fact she was able to say this in a room full of people just showed how far she has come.
We feel extremely proud of her and the others in the band.
Jamie and Alice Jamie and Alice have spent two action-packed, award-winning years here as apprentice youth workers. Their passion, commitment and drive have been amazing. They touched the lives of many young people. They have been a real inspiration and outstanding role models to all YMCA staff and are a shining example of our ethos and values.
They are outstanding youth workers who worked very hard to both achieve a Level 3 Diploma in Youth Work. They both attended a special YMCA event in London to focus on Youth Mental Health. Jamie was a guest speaker alongside Norman Lamb MP.
The good news is they plan to support V4C at big events and the annual football tournament. (Jamie’s amazing project will continue). Alice is now working part time in V4C and part time in Horizon - supporting learners with special needs; and made a great video bid for a £50k grant!
Here are some of the many flyers / posters / Facebook banners that Alice and Jamie make for events after they have engaged and consulted young people.
Jamie and Alice are great supporters of the Duke of Edinburgh Awards across all YMCA projects
Useful links www.WestKentYMCA.org.uk/V4C https://player.vimeo.com/video/129454381 www.WestKentYMCA.org.uk/Jamie www.WestKentYMCA.org.uk/footy https://www.facebook.com/742216925921957/videos/742813659195617/
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This year Mark (Project Leader) and Rob (CEO) were invited to the DofE Awards Garden Party at Buckingham Palace to honour the work the YMCA does encouraging young people on their Duke of Edinburgh Awards >> Find out more: www.facebook.com/DofE.WestKentYMCA www.WestKentYMCA.org.uk/DofE
Photomontage created by Jamie and Alice for 2016
SNAPSHOTS
During the second year of this project the V4C team have
Engaged 456 young people; plus a growing number via social media
Equipped 339 young people who attended training sessions
Organised, and/or empowered young people to run, over 2000 training sessions
Empowered 136 young people who participated in youth panels / forums
Empowered many young people and their peers to access services such as housing, drug & alcohol, sexual health, Duke of Edinburgh award, college, etc.
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Project Juice Bar YOUth Clubs
KCC commissioned / funded, young person led, centre based, YOUTH CLUBS Helping young people achieve and enjoy positive experiences
Raising aspiration and self-esteem www.westkentymca.org.uk/Juice YOUTH CLUBS What we do…. Providing positive opportunities for young people aged 11-25 to become even better Many of the young people who attend the Juice Bar Youth Clubs come to us with significant needs [from disability to a history of offending; or being known to be at risk, sleeping rough / sofa surfing, truanting] We provide a safe space to engage these vulnerable young people. Many other agencies are delighted to work with us as they find our clubs, staffing and activities are an ideal venue in which to meet and engage their clients. Plans for the Future – Our contracts were extended by KCC to the end of November 2016. Youth Services commissioning changes to 1 contract per borough. We have been commissioned by KCC under this new model. Southborough Juice Bar Ryder House Juice Bar The Tonbridge Juice Bar Mon 5 to 7.30pm + Tue 3.30 to 6 Wed 4.30 to 7 pm Thu 5 to 7.30 pm
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Project Ryder House HELPING YOUNG PEOPLE FIND THEIR FOOTHOLD IN LIFE YMCA RYDER HOUSE - Supported Housing Project: Support plus affordable quality flats for 37 young men and women aged 16-26
Affordable, high quality housing. Intensive 1-1 support and personal social development Extensive youth inclusion work www.westkentymca.org.uk/housing
Ryder House - Supported Housing Project - delivers: We provide supported housing for young people at risk / in need [requiring low to medium support for up to 2 years] who are aged 16-24 on arrival. While residents can be aged 16- 26 at Ryder House the average age of residents is currently 18. Residents normally fit one or more of these categories. They need support to understand - how to have healthy safe relationships. - short & long term adverse impact of drugs: cannabis, alcohol, legal highs, ecstasy/MDMA - how to improve / deal with / get support for mental health issues – anxiety, panic, anger, results of abuse from family / extended family [as a victim or witness], impact of bereavement, parental drug/alcohol abuse, family breakdown, self-medication. - how to develop their interpersonal skills, life skills, appropriate social interaction.
All need help to learn how to maintain a tenancy and help to find and secure affordable housing [there is a vast shortage of affordable / social housing]. At every stage, we seek to challenge and support by sign-posting and empowering residents. We do NOT do it for them [as this would dis-empower them] but seek to be holistic –giving them tools for life so they can problem-solve, negotiate, get support and have learnt how to deal with problems in their future. Achievements Ryder House has been fortunate to receive funding from the Tudor Trust small grants programme (administered by Lemos & Crane) focusing on a resettlement & resilience programme for residents. This enables them to join clubs or organisations in the community so when they leave Ryder House they have a much stronger network of support. This project finished July 2016 but had huge impact on residents as the case studies show, and enabled us to use diverse activities to help engage, equip and empower residents.
Funding from the DM Thomas Foundation for Young People [formerly Hilton In the Community] continued until August 2016 helping residents learn to cook on a budget. See the #IamABLE case histories at www.WestKentYMCA.org.uk/able and https://dmthomasfoundation.org/iamable/west-kent-ymca/
YMCA RYDER HOUSE CASE STUDIES Young man aged 22 was asked to leave the family home due to Cannabis misuse, he then met a girl and she became pregnant, he moved in with her but the relationship broke down and he found himself street homeless. His little boy is 2 years old and this resident is now engaging with drug support services and looking for part time work, so he can get his life back on track, (he has gone for a job interview today) with a view to seeing and supporting his son.
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This photograph depicts engagement, achievement and fun>
The look on this young person’s face shows just how proud she was to show off her achievements in the kitchen where she learned to make bacon and cheese puffs and rice crispy cakes.
This would not have been possible without the DM Thomas Foundation for Young People fund - which we use to teach young people how to cook on a budget.
< The first young person I worked with in any depth was Carrie (who is happy for her story to be told) In the time I worked with her on the Lemos & Crane Project she transitioned from someone with seriously worrying low self-esteem who questioned her worth in life, to a young lady who now has confidence in her abilities as a young mum, and confidence in herself to want to go back to college. She has recently received a certificate for Personal Development in the Try Angle Awards.
“Thank you so much for everything, I really wouldn’t have done it without your help! Me and Nellie have come on leaps and bounds. Amazing how something so small can have such a big impact. Can’t thank you enough”
Aged 19, he was referred by college, has ADHD and Asperger’s, and was advised to leave family home by the police for his own safety (mum dad & grandad all violent). Not knowing where to turn he had been sleeping on a bench where he was studying. Initially, he struggled and lost his place in college, his cannabis use increased and he spiralled out of control becoming involved in stupid activities leading to a police caution. However, he is now enrolled on a carpentry course for young people excluded from mainstream education (HORIZON) and doing remarkably well, his key worker says he has natural talent and they are very pleased with his progress.
A young lady moved into Ryder House in May 2014 from another hostel literally escorted by a local police officer asking us to give her a chance as no one else would consider her. This young lady had a very unsettled life in 37 different foster placements since age 10. She had been referred to another hostel by social services having just had her 6 month old baby taken from her – when she was just 16.
Ryder House gave her a chance, she came very close to losing her housing in the early days as she found it impossible to stick to the Rules of Ryder House, she was antisocial, involved in drugs and was a challenge to staff in terms of behaviour and attitude.
Over the years she was at Ryder house this young lady battled with depression, anxiety and was angry with the world. Eventually she started to engage with support and had counselling through our Talk to Us service. She was supported to contact social services and arrange for letter contact with her son who has been adopted. Staff at Ryder House have supported, encouraged, nagged, pushed, supervised, referred, sourced, facilitated, motivated and nurtured this young lady for the last two and a half years. She left us recently to move into her own flat. She has a full time job and is no longer claiming any benefits. She calls us from time to time to ask questions but has matured and developed into a lovely independent young women who knows how to look after herself, understands her rights and responsibilities as a tenant, is able to budget and manage her money and is proud of herself and her home.
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Project The Horizon Project SKILLS FOR LIFE, FOR WORK AND FOR LIVING The HORIZON Project: Supported Vocational Training PLUS Personal &Social Development: For vulnerable or excluded young people [13-25] Practical training to engage young people [excluded from school or at risk of exclusion / offending], Accredited trade qualifications, experience and confidence Maths, English, DofE awards, skills for life, Mentoring Providing vocational, functional and life skills training to vulnerable and or excluded young people by creating a safe, supported, fun place to learn Work Based Learning www.WestKentYMCA.org.uk/WBL The Horizon Project: North Tonbridge TN10 ~ Carpentry & Joinery Tunbridge Wells, Sherwood TN2 ~ Plumbing & Metalwork Interesting, accessible, practical work to engage young people at risk/in need Day service for adults [learning difficulties, mental health issues or physical disability] Accredited training and qualifications, work experience and confidence in a trade brings self- esteem, status, value in home, community, college or work / apprenticeship. Every trainee treated as an individual –their own bespoke programme to suit needs, aspirations, personal targets, learning style and help overcome barriers to learning, Trainees become motivated and engaged – and have a reason to improve their maths, English, other skills for life and to set their own personal development targets. Trainees are treated as adults – with a fresh start if they have found it hard to learn, engage, progress or behave in mainstream / PRU / special school environment.
Achievements | Academic Year 15-16 | Sept 2015 to July 2016 Key– the levels available to trainees to work at / progress through are: Entry 1 Entry 2 Entry 3 Level 1 Level 2/GCSE 2 Level 3 As more hours / work / units are completed at any level, trainees can progress through: > unit/module | award | extended award | certificate | extended certificate | diploma | extended diploma Examples 30 guided learning hours [glh] is usually sufficient to gain an Entry 3 Award, 45 glh are needed to progress from one functional skills [English maths and ICT] level to the next level. A diploma takes over 300 guided learning hours
The vocational and personal achievements of trainees at the Horizon Project [Supported Vocational Training] are summarised below
Trainees proudly display their work to parents, funders and supporting agencies during their recent Open Day
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The HORIZON Project Tunbridge Wells (TN2) – Metalwork & Plumbing Skills
16 Trainees achieved the following: City & Guilds Level 1 Extended Certificate in Plumbing and Metalwork x 15 trainees C&G NPTC Entry 3 Certificate in Working Skills Plumbing and Metalwork x 8 trainees C&G NPTC Entry Level 3 Award in Working Skills Plumbing and Metalwork x 1 trainee LASER Level 1 Award in Law and order and Teambuilding x 5 trainees LASER Entry 3 Award in Health and Safety x 14 trainees QUALSAFE Level 2 Emergency First Aid in the Workplace x 7 trainees City and Guilds Literacy x 36 qualifications (Entry 2 to Level 2) City and Guilds Numeracy x 35 qualifications (Entry 2 to Level 2) Subject/level Entry 1 Entry 2 Entry 3 Level 1 Level 2 Literacy 0 5 9 15 7 Numeracy 0 2 11 16 6
Feedback from Learners about their Functional Skills The 1:1 lessons in Maths and English have been fantastic I get so much work done in my one to one English and Maths sessions It is so much better than school. I can work at my own speed and ask as many questions as I want. The functional skills are really good because I can concentrate more and get more done as there is no noise and no one else shouting out.
Snapshot - Positive Progressions for Young People in need: Time on course Why left Progression Aged 16 – 19s already left school or PRU or left FE college after 4-8 weeks 6 months West Kent College - Level 1 Plumbing 9 months West Kent College - Level 1/2 Art & Design 9 months Full time work with local employer 6 months West Kent College - Level 2 Plumbing 5 months West Kent College - Level 1 Plumbing 1 month anxieties Positive move on to YMCA Traineeship in retail 1 month anxieties Not yet known Still on school roll aged 13-16 8 months Bromley College - Level 2 Plumbing 11 months Employment 9 months West Kent College - Level 2 Plumbing 11 months Croydon College - Level 2 Plumbing 1 day lack of interest Unknown 2 months external influences Positive move on to Horizon Tonbridge 8 months no interest in plumbing, but no school would accept him Positive move to a Special School 1 month severe anxiety and MH issues Not yet known 11 months WK College Business Studies 5 additional part time learners who were on school roll in Maidstone 11 months Fulltime Employment 11 months Not yet known 11 months FE College 11 months Army 11 months Not yet known West Kent YMCA | Helping Young People Build Their Future | www.WestKentYMCA.org.uk Page 19 of 54 Company Registration No 2512960 | Charity No 803529 | Trustees Annual Report for year ended 31 March 2016 West Kent YMCA REPORT OF THE TRUSTEES
TEAM BUILDING Horizon Trainees enjoying the challenge of their Duke of Edinburgh Expeditions July 2016
Working with unemployed adults in the Community We secured funding for Tool Box DIY from September 2016, training adults aged 18-25 who are out of work to improve / use DIY skills, improve confidence and employability/volunteering.
The HORIZON Project Tonbridge – Carpentry & Joinery Skills
11 Trainees achieved the following: City and Guilds Level 1 Diploma in Carpentry x 9 trainees City and Guilds Level 1 Extended Certificate in Carpentry x 2 trainees LASER Entry Level 3 Award in Health and Safety x 8 trainees QUALSAFE Level 2 Emergency First Aid in the Workplace x 7 trainees City and Guilds Literacy x 15 qualifications (from Entry 3 to Level 2) City and Guilds Numeracy x 17 qualifications (from Entry 3 to Level 2) Subject/level Entry 1 Entry 2 Entry 3 Level 1 Level 2 Literacy 0 0 1 11 3 Numeracy 0 0 1 11 5
A Snapshot - Positive Progressions for Young People even those only with us for 3 months: 2 x trainees now in full time work (1 with a family member) 2 x trainees now on apprenticeships 1 x trainee now in part time / supported employment 1 is still looking at joining uniformed services or going to FE college 2 x trainees enrolled at West Kent College for Art. One started at L1 Art but may be moved to L2 Art [great result given he had been out of any education for 2 years] 1 x trainee at Mid Kent College - L2 carpentry 1 x trainee enrolled on YMCA traineeship, should be work ready in a few months 1 x trainee returned to Australia [where he had been disengaged from education for some time] and he is already in full time employment. 2 x trainees were sent to prison after 1 and 6 months, but one now studying masonry 1 x trainee moved out of the area after 5 months 1 x trainee moved on to a special school, after some time at TN2.
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Working with Vulnerable Adults in the Community
We continued our Fun with Wood for adults with learning disabilities who attend every Friday.
12 vulnerable adults completed Social Enterprise and Seasonal activities: making bird boxes, herb planters, scarecrows plus visits to Bodiam Castle and winning an “It’s a Knockout” Competition
more website photos
Quality Assurance In each centre, we have a rigorous process for monitoring all targets, outcomes and accreditation. This is assessed and monitored internally by the Project Manager and Course Director. Each year we are externally assessed or audited by all qualification bodies (City & Guilds, Laser, etc.).
A recent annual inspection by City and Guilds External Verifier reported:
Portfolios …Well this is the standard I appreciate the most. Fully completed well- structured and presented, easy to navigate and of real value to the candidate at interview for work or college progression. - Very professionally targeted diagnostics that continue to be a central ethos for the candidate client group.
This centre is making a profound difference as well as providing access to a qualification. The qualification at this centre is in safe hands.
The pastoral support to deserving candidates perhaps disengaged from main stream education is proving an effective lifeline.
We work hard to keep trainees motivated, getting the best out of them so these comments are wonderful for staff and trainees who are interviewed during each audit.
Working in the Community and Duke of Edinburgh Award training:
Young people in both centres undertook initial Duke of Edinburgh Award training on volunteering and learning a new skill. They spent 3 months volunteering with Kent High Weald Partnership and the Sherwood Partnership. This included building new paths, cutting down trees, weeding and dealing with overgrown foliage. They have worked well as a team and took on individual roles to get the job done.
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As part of their learning new skills module trainees at TN2 have been renovating donated bikes and secured funding again to send the bikes to Africa. This year we were able to send 37 bikes. They have also completed some expedition pre-training.
Trainees also built displays for the Furniture Store in Tunbridge Wells; and featured in the local newspaper:
Ross Day (16) said “At Horizon it’s easier to learn because it’s hands on. I can focus in school because I know I’ve got 2 days a week in the workshop. I feel supported at Horizon and I like coming here; I’ve never missed a day. I enjoyed making things for the window because it was good to see how plumbing materials can be used in different ways”
Jake Whiting (17) “I like Horizon because the tutors here are nice; they give you extra support and treat you like an adult, they respect us and we respect them. I liked helping to do the window because it felt good to help out and give something back”
“Horizon keeps me focused on something I enjoy doing. Horizon provides me with a learning environment I can learn in – small groups and friendly people. I enjoyed making the props for the shop window as it meant I could do something festive and fun while still practising my woodworking skills.”
Bikes for Africa - B4A – We recently heard back from the village where our 37 rebuilt bikes were well received again - as the pictures show.
The recipients hire them out [to tourists and visitors] creating sustainable jobs, as well as helping their children learn to cycle, have fun and be able to travel.
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This year we worked with more 16 plus trainees and set them bigger projects due to their capability. They also had work experience in our Furniture Store and undertook our new upcycling course. You can see how their “Recycling Project” was put to good use as they chose pieces to Upcycle also embedding all their vocational skills.
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Horizon - Case Studies
Ben started at Horizon in November 2015 after failing at college due to his negativity and low motivation. After meeting Ben and his Mum, it was clear Ben lacked self-confidence.
Initially, working with Ben was a different challenge every day - from attendance, arriving on time to being argumentative and defiant - all attributed to his lack of confidence.
With constant encouragement and motivation from the Staff, Ben’s attendance improved; he started taking pride in his work and attention to detail in all the Project had to offer.
Ben successfully completed his City & Guilds Level 1 Extended Certificate in Construction, Level 1 LASER (Step UP), Duke of Edinburgh Bronze Award and Level 2 Functional Skills in Maths and English. The impact the Horizon Project has had on this young boys’ life is incredible. We can guarantee Ben and his family will always remember the help Horizon have been able to offer him on his journey into adulthood and work.
Jason - young member of staff – updated case history
www.WestKentYMCA.org.uk/jason Background • Disabled young veteran; with significant, life threatening head injuries from a very serious incident in Afghanistan. • Came to YMCA via the Poppy Factory – who funded a year working with us as part of his recovery. • Supported by Darryl; plumbing tutor & course director, who also came to us as part of his recovery - with support of the Poppy Factory - www.poppyfactory.org/
Jason continues to go from strength to strength; is a huge asset to the organisation. He is now a qualified First Aider and Assessor as well as a Plumbing Tutor. He has trained all staff and young people across the organisation in the last year. He has become a father for the second time. There have been difficult and stressful times, but Jason comes back smiling, and happy to be helping others – and inspiring young people that they can do it – their plumbing, maths, English and Duke of Edinburgh awards.
^ pressure testing and assessment of plumbing work ^ expedition briefing ^
He is joining other veterans supported by Help the Heroes as they journey across Route 66 as part of his continuing rehabilitation, recovery and transition into Civvy Street.
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Charlie – an email from his proud Dad
“Big thanks to you, Amanda, Joe and David, for all the help and support you have given Charlie. I am very proud of him, it was so difficult at times but somehow we all dragged him over the line! Imagine what he could have achieved if he’d been able to turn up every day!”
“He came home with his folder and all his certificates, which I have copied. In many ways it forms quite a portfolio and anyone who meets him and sees what he has done will – I hope – recognise that he has something to offer.”
“I put a post on my Facebook page yesterday with a picture of Charlie’s certificates and you can see what I said and the support Charlie gets!” >>>>
K joined the Horizon Project in TN2 in November 2015, after difficulties at school meant he didn’t achieve what he wanted. When he first joined us he was a very angry young man and always presented to be ‘looking for a fight’. He didn’t know who he was. He would embellish elaborate stories to try and make friends as his self-esteem was at rock bottom and he didn’t believe people would like him for who he really was.
K had been bullied at school and this had a huge negative impact on him moving forward. He took a while to settle in to Horizon, and a couple of weeks into the course he stopped coming. Four weeks later after much cajoling, phone calls, letters and Facebook contact he walked back though the door: he was sorry and said he really wanted to do the course.
After that, his attendance picked up and he threw himself into the course. He started to build relationships with staff and peers; even began to go out socially with other students. He has changed into a friendly young man who wants to get involved. K also started volunteering at the West Kent YMCA Furniture Store; where he was polite to customers and worked hard. On a recent camping expedition, he was the one that wanted to cook and help make sure that everyone enjoyed the experience. K really made the most of every opportunity presented at Horizon and achieved: City & Guilds Level 1 Extended Certificate in Construction (Plumbing) Laser Level 1 Certificate City & Guilds Entry Level 3 and Level 1 in both Literacy & Numeracy
“I’m less angry, I help people more than I used to. I get on with my work. I know who I am and don’t have to pretend to be anyone else.” K
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Project Furniture Stores Furniture Stores –Social Enterprise Retail donated goods – furniture Create jobs and work experience for vulnerable people Reduce local landfill / incineration Sustain the charity –to invest in new projects Excellent PR and volunteer recruiting for the charity www.westkentymca.org.uk/projects/furniture- warehouse/ http://myworld.ebay.co.uk/westkentymcacharity803529
The Mayor of Tonbridge & Malling, Cllr Mark Rhodes and his wife Julie kindly opened YMCA Tower House, Vale Rise, Tonbridge TN9 1TB on Saturday 1st October 2016.
Since year-end, the charity has started new 15-year leases on both >>> YMCA Tower House, TN9 1TB and 14-18 Goods Station Road, in Tunbridge Wells, near Ryder House and Fenwicks
These are great to improve training, retail operations, social enterprise, RECYCLE, upcycling and restart the testing and sales of electrical items. See map at www.WestKentYMCA.org.uk/tower
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Project Events
Telling our story, Raising our profile, Raising support, Raising funds, player.vimeo.com/video/129454381 www.justgiving.com/Rachel-Horne9 www.westkentymca.org.uk/get-involved Friends | Gift-Aid | Social Media | New Film |Events
Providing new opportunities for local people to find out more about the needs of our clients and our work to support and empower them; and how they can get involved to promote and sustain our work During the last year events have included : The 3rd Brain of Tunbridge Wells quiz night Release of our new 90 second video www.WestKentYMCA.org.uk/quick Supporting YMCA England initiatives on youth mental health funding and stigma Our 2nd entry in the Tonbridge Dragon Boat Race www.WestKentYMCA.org.uk/Dragon Achievements during the year Public and social media profile – newspaper coverage plus Twitter, Facebook, LinkedIn, Instagram, Pinterest, JustGiving, eBay, Streetlife, Freegle, give.net Say Yes 2 Youth room used for counselling, anger management, mediation, prayer. The success of the Talk -2 - Us Counselling Service has led us to expand this. A newsletter update – click to read it here (PDF)
: "West Kent YMCA does extraordinary work helping vulnerable young people find jobs and a place of their own to live so I was absolutely delighted to become one of its first official Friends. They have also launched a new campaign called "Say Yes 2Youth" which aims to bring even more opportunities to homeless and unemployed young people in the local area which I urge everyone to support." Greg Clark MP
In January 2016, we extended our ‘in-house’ Talk-2-Us counselling service following demand from young people and local organisations. The counselling service is available for young people age 11 to 26 in the Sevenoaks, Tonbridge and Tunbridge Wells. This provides clients a space to work through their issues and find strategies to assist them in their lives, as well as working on behavioural and emotional areas.
We aim to support young people through talking, listening and empowerment – adhering to BACP Guidelines on Good Practice for Counselling in Schools. We provide confidential counselling to individuals by senior trainee and qualified volunteer Counsellors, supervised within West Kent YMCA. Young people can be referred by GPs, housing associations, charities, youth services, schools, parents, churches, social workers, youth workers or the police.
Young people can also apply directly [self-refer] to [email protected] or call us on 01892 572 311
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Deputy Mayor of Tunbridge Wells, Cllr David Neve was guest of honour at the launch of the expanded Talk-2-Us Counselling Service at the Pagoda Centre in January 2016 - for young people aged 11-26.
From L to R > Alice Flory (Youth Worker), Cllr David Neve, Deputy Mayor Lucy Gentry (Youth Inclusion Worker)
<< Our new SAY YES 2YOUTH room now being used for counselling in YMCA Tower House, Vale Rise, Tonbridge TN9 1TB
Other notable events this year have included: Rob (CEO) burning 20,000 calories in 3 days on a YMCA coast2coast mountain bike challenge Supporters, staff, trustees, trainees & a dog doing the Tonbridge Dragon Boat Race Ryder House and head office staff completing our first YMCA Sleep Easy
West Kent YMCA | Helping Young People Build Their Future | www.WestKentYMCA.org.uk Page 29 of 54 Company Registration No 2512960 | Charity No 803529 | Trustees Annual Report for year ended 31 March 2016 West Kent YMCA REPORT OF THE TRUSTEES
SAY YES 2 YouthAnnual Report 2016
We would like to thank all our volunteers, supporters and donors who helped achieve so much for young people in all our projects since we launched Say Yes 2 Youth. Over 200 young people have been helped by this campaign
Say Yes 2 Youth funds the Talk2Us counselling service which has supported 40 young people throughout the projects. We have five volunteer counsellors working with young people
Say Yes 2 Youth has helped Ryder House by providing two bicycles to enable young people on apprenticeships get to work; paid for travel for young people to attend university interviews, and paid for a passport and clothes for two young people waiting for their benefit claims to start
Say Yes 2 Youth has helped the Horizon project by painting their Functional Skills rooms at both projects; and enabled each trainee to attend a youth empowerment course
Finally Say Yes 2 Youth assisted V4C during their annual football tournament providing refreshments for young people - many of them from local housing / homeless projects
Do you want to support our work with young people in need? https://my.give.net/803529 or text YMCA75 £10 to 70070 or buy from www.WestKentYMCA.org.uk/lotto To donate by cheque - payable to West Kent YMCA - please send to Friends of West Kent YMCA, YMCA Tower House, Vale Rise, Tonbridge, TN9 1TB [email protected] | T 01892 542209 | www.WestKentYMCA.org.uk | Charity No 803529
West Kent YMCA | Helping Young People Build Their Future | www.WestKentYMCA.org.uk Page 30 of 54 Company Registration No 2512960 | Charity No 803529 | Trustees Annual Report for year ended 31 March 2016 West Kent YMCA REPORT OF THE TRUSTEES
SUMMARY
YMCA Furniture Stores SAY YES 2YOUTH talk-2-us counselling
West Kent YMCA delivers targeted holistic support for vulnerable, disadvantaged young people, by: . outreach youth work of the V4C [Vehicle 4 Change] project, . affordable housing, 24/7 support, empowerment and inclusion at Ryder House, . vocational & functional skills training and personal development in the Horizon Project, . low cost counselling in our Talk2Us service for 11-26 year olds . supported employment [young wounded veterans] and apprenticeships, . Recycling, social enterprise, retail training in our Stores, and . with other community learning
We also help raise awareness of issues facing young people such as: the UncertainFutures campaign about housing benefit for vulnerable young people age 18-21 - see www.WestKentYMCA.org.uk/uncertain challenge the stigma around youth mental health our YMCA SLEEP EASY and other challenge events - Dragon Boat Race, YMCA Cycle Challenge awards that young people win - helping them to tell their story a 90 second video letting young people tell it like it is www.WestKentYMCA.org.uk/quick
West Kent YMCA | Helping Young People Build Their Future | www.WestKentYMCA.org.uk Page 31 of 54 Company Registration No 2512960 | Charity No 803529 | Trustees Annual Report for year ended 31 March 2016 West Kent YMCA REPORT OF THE TRUSTEES
HIGHLIGHTS OF THE YEAR
Good News Not So Good Four Juice Bar Youth Clubs run by Young Tower House now open for business Impact of government budget cuts / benefits People for Young People sanctions on clients / staff Excellent short film of client feedback about Funding for our 16-19 traineeships and study Successful tenders, bids, grant applications our work programme often require more resources or research Strong recruitment into posts in Ryder Two V4C apprentices achieved Level 3 Very late payment of some significant invoice House, Horizon and Retail Diploma / contract payments Great V4C outcomes and reports Involved in Back on Track Increased demand for our services Viable funding model for Ryder House for Anticipated development of eight affordable Difficult retail trading conditions HCA application part 2 move-on flats in QMH Being a real Living Wage employer Planning consent / change of use achieved Our supported vocational training is not fully & started auto-enrolment pensions for YMCA Tower House funded SAY YES 2 YOUTH campaign Talk-2-Us counselling service Pressures on clients and staff Active in several campaigns against mental Young people nominated for Delays in opening YMCA Furniture Store health stigma Try Angle awards Tower House, Tonbridge Young people completing DofE Awards and Young people nominated for Loss of Community Learning and JCP sub- expeditions. Love Where We Live awards contracts Active Patrons- both in the Lords Lord Evans of Weardale, Baron Jonathan Evans KCB DL; Staff ill-health / operations and time to fully and the Rt Rev James Langstaff, the Lord Bishop of Rochester recuperate
West Kent YMCA draws on a diverse range of grants, fees, contracts, fund-raising, social enterprise and partnership funding. Every area of operations is carefully costed and monitored monthly at Board and SMT level in line with an endorsed budget. The highest resource priority is staff: recruiting, training, empowering, supporting, supervising and retaining highly professional, motivated staff (paid and unpaid) is fundamental to delivering empowerment, achieving positive outcomes and managing the inherent risks of challenging client groups on a 24/7 basis. To meet contractual obligations key roles are not usually given to volunteers (except retail roles); although they add huge value to our work and are greatly appreciated by the Board, SMT, staff and clients.
The areas of financial concern are:
. Over reliance on local government funding. . Measures to reduce central and local government expenditure. . Prudent maintenance of adequate unrestricted general reserves to cover potentially higher contract termination costs can be detrimental to our efforts to raise grants or other donations. . Cash flow with some large invoices paid several months late by commissioning / contracting authorities. . Unavoidable delays on setting up YMCA Tower House until 1st October 2016. . Seeking adequate capital funding for the planned Ryder House purchase. . Unavoidable delays on purchase of YMCA Ryder House due to uncertainty about social / supported housing.
The Board is keen to develop further long-term sustainability, to be less reliant on revenue grants: by reducing costs of leases, reducing carbon footprint, by further partnership working and increased social enterprise within the Group; and by competing for strategic contracts.
On 31 March 2016 group investments were valued at £Nil [2015 £Nil].
FINANCIAL REVIEW
The group had a net surplus for the year ended 31 March 2016 of £21,342 [2015: £14,068] which represents 2.4% [2015:1.5%] gain in balance sheet value over the period (or 1.8% [2015:0.9%] surplus on incoming resources). The operating surplus was a good achievement given: A very tight budget set for the year. Difficult economic conditions for retail / social enterprise. During the year, we only ran one retail outlet, as securing planning consent and the lease took longer than expected. We eventually opened YMCA Tower House on 1st October 2016. Rising demand for our charitable services and support; increasing costs with no uplift in contract values. Recurring difficulties getting any EFA funding for our 16-19 educational provision.
West Kent YMCA | Helping Young People Build Their Future | www.WestKentYMCA.org.uk Page 32 of 54 Company Registration No 2512960 | Charity No 803529 | Trustees Annual Report for year ended 31 March 2016 West Kent YMCA REPORT OF THE TRUSTEES
The board are committed to improved retail / social enterprise, returning the trading company to profitability, and have confirmed the loan to the trading company will not be called in and is recoverable by the charity. Trustees are therefore confident they are not funding an unprofitable trading subsidiary but rather they are pursuing long-term charitable activity of the wider charity, since the activity includes in a large part vocational training for beneficiaries, as well as building longer-term sustainability for the charity.
RESERVES Trustees review the level of reserves, based on risk profile, business needs and cash flow forecast. From this analysis, trustees consider that funds sufficient to meet up to 4 months full operating costs could be justified to meet moral and legal obligations to clients, funders and staff; in the event of one or more of the following events: cash flow issues due to late contract renewals / contract payments, or major contingencies, disaster or unforeseen contract loss; or project closure/run down and staff redundancy while maintaining full staff cover and support for clients.
The level of general unrestricted reserves for the charity at 31 March 2016 was £254,424 [2015:£ 50,685] (note 16); which equates to about 4 months of unrestricted operating costs.
At 31 March 2016, the Trustees also designated unrestricted funds of the charity for the following purposes (note 16): o £905,452 [2015 £916,704] of unrestricted funds was designated as a property reserve and represents property which is all essential to core service delivery. o £216,772 [2015 £239,892] of unrestricted funds was designated as a pension reserve and represents funds required over the next 10 years to meet YMCA pension fund liabilities to previous employees (notes 13, 16, 17 and 22).
Restricted funds for the charity at 31 March 2016 were £17,071 [2015 £169,444] held to meet the obligations set out in the notes to the financial statements (note 15).
PRINCIPAL FUNDING SOURCES The trustees are pleased to acknowledge ALL supporters - individuals, local churches, groups, schools, colleges, voluntary organisations, Emergency Services, Social Services, NHS, local media and business - who provide time, advice or donations [some made anonymously] to fund, sustain, encourage and promote by PR or referrals the work of West Kent YMCA, helping young people build their future.
The trustees gratefully acknowledge the support of the following who grant-funded, made donations, let contracts or provided other forms of partnership or in-kind support over the last few years:
West Kent YMCA | Helping Young People Build Their Future | www.WestKentYMCA.org.uk Page 33 of 54 Company Registration No 2512960 | Charity No 803529 | Trustees Annual Report for year ended 31 March 2016 West Kent YMCA REPORT OF THE TRUSTEES
Addaction Henry Smith Charitable Trust Sevenoaks District Council Albert Hunt Trust Hedley Foundation Sevenoaks District Health Action Team Alchemy Foundation High Sheriff of Kent Sevenoaks Lions Alice & Marcus du Preez & family Hilton in the Community Foundation Sevenoaks Round Table Ambition Giving Homebase Sevenoaks Skills Funding Agency - SFA AMS Joinery, Paddock Wood Hugh Christie School Skills SE Ltd Armed Forces Community Covenant Infor Sir Derek Greenaway Foundation The Assembly Rooms, Tunbridge Wells Job Centre Plus [JCP] SMB Charitable Trust AXA-PPP Healthcare John Lewis Community Matters Snap-on Industrial BBC TV & Radio Kent Justgiving.co.uk Society of Oddfellows Tunbridge Wells BdR Ltd Kent Community Foundation Solway Fund Bedgebury Foundation Kent County Council - Souter Charitable Trust Bell Donor Management Kent People’s Trust Southborough Lions Big Lottery Fund - Awards for All Kent Police & Kent Police College Southborough Town Council Big Lottery Fund RC Kent & Sussex Courier Spadework Blanche and Raymond Lawson Trust Kent Waste Partnership Stewardship Services Ltd BNI Tunbridge Wells Kenward Trust St Luke’s Tunbridge Wells The Bridge Trust Lions – local groups St Martins in the Field – VR Fund Bracketts Lloyds Bank Community Fund St Mary’s Speldhurst Sir William Cadbury Charitable Trust Lloyds Banking Group Stonewall Park Charitable Trust Catch 22 NCS The Lieutenancy of Kent Stormont Motors CBRE Logic PM Ltd Tesco Chapter 1 [CAHA] Logic CP Ltd TN2 Community Trust Ltd Charitable Giving.co.uk Lucas Fettes & Partners Tonbridge & Area Churches Together Charity Bank LV= Tonbridge Boys School Chatfields Removals Ltd Match Recruiting Tonbridge Christian Leaders – TCL Christians Together in Tunbridge Wells MCM Net Ltd Tonbridge Lions Churches and local church groups Meadowmat wild grasses Tonbridge Philharmonic Society Churches Together in Sevenoaks CTSD Medway CVS Tonbridge & Malling Borough Council Citizens Advice Bureaux Movement Trust Fund – YMCA England Tonbridge Rotary Club Cliffe Contractors Ltd NetVector Consulting Ltd Tory Family Foundation Lord and Lady Colgrain New School West Heath, Sevenoaks Town & Country Foundation and Colyer-Fergusson Charitable Trust NHS West Kent Town & Country Housing Group Compaid North West Kent College, Dartford Travis Perkins CXK Ltd Oakley School, Tunbridge Wells The Tudor Trust Co-operative Membership Fund Society of Oddfellows Tunbridge Wells Tunbridge Wells Borough Council Cripps Oliver Payne & supporters Tunbridge Wells Churches Winter CRISIS Otford.net Shelter Crowborough Choral Society OTR Estates Tunbridge Wells CSP David Solomons Charitable Trust Paddock Wood Lions Tunbridge Wells LCSP DAVSS www.davss.org.uk Parent+Plus Tonbridge Tunbridge Wells Health Action Team DM Thomas Foundation for Young Park Recruitment Partnership Tunbridge Wells Lions People Percy Bilton Charitable Trust Tunbridge Wells Wine Club Easistore – Self Storage Percy George Ryder Trust YMCA Utility Aid eBay for Charity / MissionFish England Vision Printers EBS Environmental Services Ltd Peter Reeves [in memoriam] Volunteer Centres Edenbridge Churches in Covenant ECC The Poppy Factory Waitrose Edenbridge Town Council The Prince’s Trust Warlingham School, Surrey Education Funding Agency - EFA Prism Alarms & Security West Kent College EJP Fire Protection Quaker Housing Trust QHT West Kent Housing Association Equitable Charitable Trust Rathbone West Kent Quakers Ernest Cook Trust Raymond & Blanche Lawson Charitable William Strong Foundation European Social Fund – ESF Trust Y Care International Everyclick.co.uk RBLI Yeomans Creative Fairtrain Sir James Reckitt Charitable Trust YMCA England - Housing division Fluid-IT Recycling for good causes YMCA Training / YMCA Central Garfield Weston Foundation Rock UK YMCA George Williams College Gatwick Airport Community Trust Royal Tunbridge Wells Round Table YMCA foundation trust fund Gaza Timber Rusthall Football Club Young Kent [was Kent Youth & KCVYS] Give a Car Safer Kent Youth Matters Awards Google Adwords Sainsbury’s YouTube Gullands Solicitors Savills Zap Services Ltd Habitat for Humanity GB SAYT – Sevenoaks Area Youth Trust The Hare, Langton Green Screwfix Ltd Harrowden Turf SCS Ltd Headway Sencio Community Leisure Helen Longley & team Sevenoaks Community Safety (CSP)
West Kent YMCA | Helping Young People Build Their Future | www.WestKentYMCA.org.uk Page 34 of 54 Company Registration No 2512960 | Charity No 803529 | Trustees Annual Report for year ended 31 March 2016 West Kent YMCA REPORT OF THE TRUSTEES
PLANS FOR FUTURE PERIODS
Following internal review, the board refreshed the 5 year strategic plan setting out vision, mission, values, strategic context, strategic objectives, measures of success and KPIs. The board are investing in more retail operations - to sustain the charity. The board are still committed to: starting West Kent YMCA Housing Association Ltd to purchase and operate Ryder House; and becoming managing agents for 8 affordable flats being developed by Habitat for Humanity Housing GB in the Quaker Meeting House, Tunbridge Wells.
STRATEGIC OBJECTIVES
West Kent YMCA | Helping Young People Build Their Future | www.WestKentYMCA.org.uk Page 35 of 54 Company Registration No 2512960 | Charity No 803529 | Trustees Annual Report for year ended 31 March 2016 West Kent YMCA REPORT OF THE TRUSTEES
MEASURES OF SUCCESS
OTHER INFORMATION
AUDITORS A resolution to reappoint RSM UK Audit LLP (formerly Baker Tilly UK Audit LLP), Chartered Accountants, as auditor will be put to the members at the annual general meeting.
STATEMENT AS TO DISCLOSURE OF INFORMATION TO AUDITORS The trustees who were in office on the date of approval of these financial statements have confirmed, as far as they are aware, that there is no relevant audit information of which the auditors are unaware. Each of the trustees have confirmed that they have taken all the steps that they ought to have taken as trustees in order to make themselves aware of any relevant audit information and to establish that it has been communicated to the auditor.
By order of the board
C Wake Trustee and Director Approved and authorised for issue by the trustees on 22 November 2016
West Kent YMCA | Helping Young People Build Their Future | www.WestKentYMCA.org.uk Page 36 of 54 Company Registration No 2512960 | Charity No 803529 | Trustees Annual Report for year ended 31 March 2016 INDEPENDENT AUDITOR’S REPORT TO THE MEMBERS OF WEST KENT YMCA
We have audited the group and parent charity financial statements of West Kent YMCA (“the financial statements”) for the year ended 31 March 2016 on pages 38 to 56. The financial reporting framework that has been applied in their preparation is applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice) including FRS 102 “The Financial Reporting Standard applicable in the UK and Republic of Ireland”.
This report is made solely to the charitable company’s members, as a body, in accordance with Chapter 3 of Part 16 of the Companies Act 2006. Our audit work has been undertaken so that we might state to the charitable company’s members those matters we are required to state to them in an auditor’s report and for no other purpose. To the fullest extent permitted by law, we do not accept or assume responsibility to anyone other than the charitable company and the charitable company’s members as a body, for our audit work, for this report, or for the opinions we have formed.
Respective responsibilities of trustees and auditor As explained more fully in the Statement of Trustees’ responsibilities set out on page 4 the trustees (who are also the directors of the charitable company for the purposes of company law) are responsible for the preparation of the financial statements and for being satisfied that they give a true and fair view. We have been appointed auditors under the Companies Act 2006 and section 151 of the Charities Act 2011 and report in accordance with those Acts. Our responsibility is to audit and express an opinion on the financial statements in accordance with applicable law and International Standards on Auditing (UK and Ireland). Those standards require us to comply with the Auditing Practices Board’s (APB’s) Ethical Standards for Auditors.
Scope of the audit of the financial statements A description of the scope of an audit of financial statements is provided on the Financial Reporting Council’s website at http://www.frc.org.uk/auditscopeukprivate
Opinion on financial statements In our opinion the financial statements: - give a true and fair view of the state of the group’s and the parent charitable company’s affairs as at 31 March 2016 and of the group’s incoming resources and application of resources, including its income and expenditure, for the year then ended; - have been properly prepared in accordance with United Kingdom Generally Accepted Accounting Practice; and - have been prepared in accordance with the Companies Act 2006 and the Charities Act 2011.
Opinion on other matter prescribed by the Companies Act 2006 In our opinion the information given in the Trustees’ Report for the financial year for which the financial statements are prepared is consistent with the financial statements.
Matters on which we are required to report by exception We have nothing to report in respect of the following matters where the Companies Act 2006 and the Charities Act 2011 requires us to report to you if, in our opinion: - the parent charitable company has not kept adequate and sufficient accounting records, or returns adequate for our audit have not been received from branches not visited by us; or - the parent charitable company financial statements are not in agreement with the accounting records and returns; or - certain disclosures of trustees’ remuneration specified by law are not made; or - we have not received all the information and explanations we require for our audit; or - the Trustees were not entitled to prepare the financial statements in accordance with the small companies regime and take advantage of the small companies exemption from the requirement to prepare a strategic report or in preparing the Trustees’ report.
JAMES SAUNDERS (Senior Statutory Auditor) For and on behalf of RSM UK AUDIT LLP, Statutory Auditor Chartered Accountants Hanover House 18 Mount Ephraim Road Tunbridge Wells, TN1 1ED
Date
West Kent YMCA | Helping Young People Build Their Future | www.WestKentYMCA.org.uk Page 37 of 54 Company Registration No 2512960 | Charity No 803529 | Trustees Annual Report for year ended 31 March 2016 West Kent YMCA CONSOLIDATED STATEMENT OF FINANCIAL ACTIVITIES for the year ended 31 March 2016
Total Total Unrestricted Restricted funds Funds Notes 2016 2016 2016 2015 £ £ £ £ Income from: Donations and legacies 2 39,457 - 39,457 37,365 Other trading activities 2 133,450 - 133,450 245,067 Investments 3 3,096 - 3,096 6,995 Charitable activities 2 556,742 430,739 987,481 951,741
------
Total 732,745 430,739 1,163,484 1,241,168 ------
Expenditure on: Raising funds 125,290 - 125,290 192,725 Charitable activities 5 579,816 437,036 1,016,852 1,034,375
------
Total 705,106 437,036 1,142,142 1,227,100 ------
Net income/(expenditure) 27,639 (6,297) 21,342 14,068
Transfers between funds 16 163,318 (163,318) - - Actuarial losses - - - (83,164) ------
Net movement in funds 8 190,957 (169,615) 21,342 (69,096)
Reconciliation of funds: Total funds brought forward 683,163 186,686 869,849 938,945
------Total funds carried forward 874,120 17,071 891,191 869,849 ======
The Statement of Financial Activities includes all gains and losses recognised in the year. All incoming resources and resources expended derive from continuing activities.
West Kent YMCA | Helping Young People Build Their Future | www.WestKentYMCA.org.uk Page 38 of 54 Company Registration No 2512960 | Charity No 803529 | Trustees Annual Report for year ended 31 March 2016 West Kent YMCA CONSOLIDATED BALANCE SHEET 31 March 2016
Notes 2016 2015 Fixed assets £ £ Tangible assets 9 940,778 957,106 ------940,778 957,106
Current assets Debtors 10 86,329 272,181 Cash at bank and in hand 206,839 249,658 ------293,168 521,839 Creditors Amounts falling due within one year 11 (125,983) (369,204) ------
Net current assets 167,185 152,635
------Total assets less current liabilities 1,107,963 1,109,741
Provisions for liabilities and charges 13 (216,772) (239,892) ------Net assets 891,191 869,849 ======
The funds of the group: Restricted income funds 15 17,071 186,686 Unrestricted income funds General 16 177,320 (19,391) Designated – property 16 913,572 927,446 Designated - pension reserve 16 (216,772) (239,892) Designated – cyclical maintenance 16 - 15,000 ------891,191 869,849 ======
These financial statements were approved and authorised for issue by the trustees on 22 November 2016, and are signed on their behalf by:
C Wake Trustee and Director
West Kent YMCA | Helping Young People Build Their Future | www.WestKentYMCA.org.uk Page 39 of 54 Company Registration No 2512960 | Charity No 803529 | Trustees Annual Report for year ended 31 March 2016 West Kent YMCA CHARITY BALANCE SHEET 31 March 2016
Notes 2016 2015 Fixed assets £ £ Tangible assets 9 927,779 936,182 Investments – subsidiary 4 2 2
------927,781 936,184
Current assets Debtors 10 162,156 318,298 Cash at bank and in hand 202,896 240,360 ------365,052 558,658 Creditors Amounts falling due within one year 11 (115,886) (343,009) ------
Net current assets 249,166 215,649
------Total assets less current liabilities 1,176,947 1,151,833
Provisions for liabilities and charges 13 (216,772) (239,892) ------Net assets 960,175 911,941 ======
The funds of the charity Restricted income funds 15 17,071 169,444 Unrestricted income funds General 16 254,424 50,685 Designated – property 16 905,452 916,704 Designated - pension reserve 16 (216,772) (239,892) Designated – cyclical maintenance 16 - 15,000 ------Total funds 960,175 911,941 ======
These financial statements were approved and authorised for issue by the trustees on 22 November 2016, and are signed on their behalf by:
C Wake Trustee and Director
West Kent YMCA | Helping Young People Build Their Future | www.WestKentYMCA.org.uk Page 40 of 54 Company Registration No 2512960 | Charity No 803529 | Trustees Annual Report for year ended 31 March 2016 West Kent YMCA CONSOLIDATED STATEMENT OF CASH FLOWS for the year ended 31 March 2016
2016 2015
Notes £ £ £ £ Cash flows from operating activities: Net cash (used in)/provided by operating 18 activities (25,292) 51,560
Cash flows from investing activities: Disposal of property, plant and equipment - 5,051 Purchase of property, plant and equipment 9 (17,636) (21,243) Interest receivable 3 109 120 ------Net cash used in investing activities (17,527) (16,072) ------
Net (decrease)/ increase in cash and cash
equivalents (42,819) 35,488
Cash and cash equivalents brought forward 249,658 214,170 ------Cash and cash equivalents carried forward 206,839 249,658 ======
West Kent YMCA | Helping Young People Build Their Future | www.WestKentYMCA.org.uk Page 41 of 54 Company Registration No 2512960 | Charity No 803529 | Trustees Annual Report for year ended 31 March 2016 West Kent YMCA ACCOUNTING POLICIES
Accounting policies
Legal status of the charity and company information The charity is a company limited by guarantee and has no share capital. The liability of each member in the event of winding-up is limited to £1.
The company is domiciled and incorporated in England and Wales, and the registered office is Ryder House, 1- 23 Belgrave Road, Tunbridge Wells, Kent, TN1 2BP.
The charity’s objectives and aims are disclosed in the Trustees’ Report.
Accounting convention These financial statements have been prepared in accordance with FRS 102 “The Financial Reporting Standard applicable in the UK and Republic of Ireland”, the requirements of the Companies Act 2006 and under the historical cost convention. The financial statements have also been prepared in accordance with the accounting policies set out in more detail below, to comply with the charitable company’s governing document, the Charities Act 2011 and Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland published on 16 July 2014 (the FRS 102 Charities SORP 2015).
At 1 April 2014, the date of transition from SORP 2005 to SORP 2015, there was no effect on the charity’s reserves. At 31 March 2015, the date of the comparative period previously reported under SORP 2005, there was no transitional effect of the charity’s reserves or surplus in year. Therefore, comparative figures did not need to be restated as there were no transition adjustments identified.
The charity constitutes a public benefit entity as defined by FRS102.
The financial statements are prepared in sterling, which is the functional currency of the charitable company. Monetary amounts in these financial statements are rounded to the nearest £.
Group financial statements These financial statements consolidate the results of the charity and its wholly owned subsidiary West Kent YMCA Trading Limited on a line by line basis. A separate Statement of Financial Activities, or income and expenditure account, for the charity itself is not presented because the charity has taken advantage of the exemptions afforded by section 408 of the Companies Act 2006.
Going concern The financial statements have been prepared on the going concern basis for both the charity and the trading company as there are no material uncertainties in respect of either entity’s ability to continue as a going concern. The trading company will continue in operational existence for the foreseeable future and is anticipated to return profits in future years. In the meantime the trading company will be financially supported by the charity. Financial budgets for the group are set at least a year in advance and detailed management accounts for the group are presented each month to the trustees, their finance committee and to each cost centre manager (in the Senior Management Team) throughout the financial year to report on progress against budget. Any in-year changes in funding are reflected as soon as practicable and management action is taken to ensure the group spends within available resources.
West Kent YMCA | Helping Young People Build Their Future | www.WestKentYMCA.org.uk Page 42 of 54 Company Registration No 2512960 | Charity No 803529 | Trustees Annual Report for year ended 31 March 2016 West Kent YMCA ACCOUNTING POLICIES (CONTINUED)
Accounting policies (continued)
Income and endowments Donations and legacies – This includes gifts, donations, legacies and grants for core funding. Income from gifts, donations and grants is shown gross and accounted for when receivable. Legacies are recognised when receipt becomes certain.
Other trading activities – Activities include the trading and other fundraising activities carried out by the charity, which are recognised when the charity is entitled to receipt.
Investment income – Investment income is recognised when the charity is entitled to receipt. Rental income is recognised over the period of occupancy.
Charitable activities – This is income from charitable activities in furtherance of the charity’s objects.
Expenditure Expenditure is included in the Statement of Financial Activities on an accruals basis, inclusive of any VAT if it cannot be recovered. Liabilities are included as provisions once the charity has a legal or constructive obligation to make future payments.
Other expenditure are those costs associated with income from all sources other than from charitable activities.
Charitable activities are the resources applied by the charity in undertaking its work to meet its charitable objectives.
Governance costs are the costs of governance arrangements relating to the general running of the charity. These costs are included within the charity’s charitable activities and are apportioned amongst each activity based on the proportion of direct costs.
Fund accounting Funds held by the charity are either:
Unrestricted general funds - are available for use at the discretion of the trustees in furtherance of the general objectives of the charity and which have not been designated for other purposes.
Designated funds - set aside by the trustees for particular purposes. The aim and use of each designated fund is set out in the notes to the financial statements.
Restricted funds - are to be used in accordance with specific restrictions imposed by donors or which have been raised by the charity for specific purposes. The cost of raising and administering such funds are charged against the specific fund. The aim and use of each restricted fund is set out in the notes to the financial statements.
Donated assets These are recognised in the accounts at the value in use if the trustees believe them to be material to the charity and its circumstances. Depreciation is provided on these assets in accordance with the charity’s accounting policy.
Operating leases Rentals payable under operating leases, including any lease incentives received, are charged to the Statement of Financial Activities on a straight line basis over the term of the relevant lease except where another more systematic basis is more representative of the time pattern in which economic benefits from the lease asset are consumed.
West Kent YMCA | Helping Young People Build Their Future | www.WestKentYMCA.org.uk Page 43 of 54 Company Registration No 2512960 | Charity No 803529 | Trustees Annual Report for year ended 31 March 2016 West Kent YMCA ACCOUNTING POLICIES (CONTINUED)
Tangible fixed assets and depreciation Tangible fixed assets are stated at cost less depreciation. Depreciation is provided on all tangible fixed assets, except freehold land, on a straight-line basis so as to write off the cost of an asset, less its estimated residual value, over the useful economic life of that asset as follows:
Freehold buildings - 100 years Leasehold properties - shorter of 100 years or lease term Activity equipment - 5 years Office furniture - 10 years Office equipment - 5 years Motor vehicles - 4 years
A review for impairment of fixed assets is carried out if events or changes in circumstances indicate that the carrying value of fixed assets may not be recoverable.
Pension scheme West Kent YMCA participates in a multi-employer defined benefit pension plan for employees of YMCAs in England, Scotland and Wales, which was closed to new members and accruals on 30 April 2007. The plan’s actuary has advised that it is not possible to separately identify the assets and liabilities relating to the West Kent YMCA for the purposes of FRS 102 Section 28 disclosure. (See notes 15 and 22)
The employer contributions in relation to the pension plan are determined by the Trustee based on advice from a qualified actuary and are recognised in the period to which they relate.
Taxation The Company is a registered charity and as such its income and gains falling within Sections 371 to 489 of the Corporation Tax Act 2010 or Section 256 of the Taxation of Chargeable Gains Act 1992 are exempt from corporation tax to the extent that they are applied to its charitable objectives.
Financial instruments Financial instruments are recognised in the Balance Sheet when West Kent YMCA becomes party to the contractual provisions of the instrument. The group has elected to apply the provisions of section 11 ‘Basic Financial Instruments’ of FRS102 to all its financial instruments. Financial instruments are classified into specific categories and the classification depends on the nature and purpose of the instruments and is determined at the time of recognition. West Kent YMCA’s financial instruments are categorised as basic financial instruments.
Financial assets Basic financial assets, which include trade and other receivables and cash and bank balances, are initially measured at transaction price including transaction costs and are subsequently carried at amortised cost using the effective interest method, unless the arrangement constitutes a financing transaction, where the transaction is measured at the present value of the future receipts discounted at a market rate of interest.
Trade debtors, loans and other receivables that have fixed or determinable payments that are not quoted in an active market are classified as 'loans and receivables'. Loans and receivables are measured at amortised cost using the effective interest method, less any impairment.
Financial liabilities Basic financial liabilities are initially measured at transaction price, unless the arrangement constitutes a financing transaction, where the debt instrument is measured at the present value of the future receipts discounted at a market rate of interest.
Equity instruments Equity instruments issued by the company are recorded at the proceeds received, net of direct issue costs. Dividends payable on equity instruments are recognised as liabilities once they are no longer at the discretion of the company.
West Kent YMCA | Helping Young People Build Their Future | www.WestKentYMCA.org.uk Page 44 of 54 Company Registration No 2512960 | Charity No 803529 | Trustees Annual Report for year ended 31 March 2016 West Kent YMCA NOTES TO THE FINANCIAL STATEMENTS for the year ended 31 March 2016
1 Critical accounting estimates and judgements
In the application of the charitable company’s accounting policies, the trustees are required to make judgements, estimates and assumptions about the carrying amount of assets and liabilities that are not readily apparent from other sources. The estimates and associated assumptions are based on historical experience and other factors that are considered to be relevant. Actual results may differ from these estimates.
The estimates and underlying assumptions are reviewed on an ongoing basis. Revisions to accounting estimates are recognised in the period in which the estimate is revised, if the revision affects only that period, or in the period of the revision and future periods if the revision affects both current and future periods.
2 Income by charitable activities Donations Other Charitable Total Total and legacies trading activities 2016 2015 activities £ £ £ £ £ Ryder House 21,689 - 549,005 570,694 564,254 Horizon project - - 228,304 228,304 241,464 Furniture income - 133,450 - 133,450 251,132 Vehicle 4 Change - - 126,601 126,601 64,752 Juice Bar - - 62,684 62,684 62,713 U-Turn/Job Centre Plus - - 20,887 20,887 36,075 Other income 17,768 - - 17,768 13,783
39,457 133,450 987,481 1,160,388 1,234,173
Of the total income by charitable activities for the year ended 31 March 2015 £405,010 is attributable to restricted funds and £829,163 to unrestricted funds.
3 Investment income 2016 2015 £ £ Rental income 2,987 6,875 Interest receivable 109 120 ______3,096 6,995
All investment income for the year ended 31 March 2015 was attributable to unrestricted funds.
West Kent YMCA | Helping Young People Build Their Future | www.WestKentYMCA.org.uk Page 45 of 54 Company Registration No 2512960 | Charity No 803529 | Trustees Annual Report for year ended 31 March 2016 West Kent YMCA NOTES TO THE FINANCIAL STATEMENTS for the year ended 31 March 2016
4 Commercial trading operations and investment in trading subsidiary
The wholly-owned trading subsidiary, West Kent YMCA Trading Limited, which is incorporated in the United Kingdom, pays any taxable profits to the charity by Gift Aid. West Kent YMCA Trading Limited sells second- hand, donated goods. The charity owns the entire issued share capital of 2 ordinary shares of £1 each. A summary of the trading results is shown below.
Summary profit and loss account 2016 2015 £ £ Turnover 136,010 242,825 Administrative expenses (162,907) (264,696) Interest receivable 2 5 ______Net loss for the year (26,895) (21,866) ======The assets and liabilities of the subsidiary were: Tangible fixed assets 12,999 20,923 Net current liabilities (81,983) (63,013) ______
Net liabilities (68,984) (42,090)
Aggregate share capital and reserves (68,984) (42,090)
5 Expenditure on charitable activities 2016 2015
£ £ Ryder House 484,217 478,021 Horizon project 307,632 315,568 The Big Lottery Fund [Vehicle for Change] 89,408 58,531 Juice Bar 16,059 23,790 U-Turn/Job Centre Plus 13,172 45,857 Governance costs 17,140 13,650 National Council costs 83,289 93,705 Affiliation fees 5,935 5,253 ______1,016,852 1,034,375
Of the total expenditure on charitable activities for the year to 31 March 2015 £450,246 is attributable to restricted funds and £584,129 to unrestricted funds.
West Kent YMCA | Helping Young People Build Their Future | www.WestKentYMCA.org.uk Page 46 of 54 Company Registration No 2512960 | Charity No 803529 | Trustees Annual Report for year ended 31 March 2016 West Kent YMCA NOTES TO THE FINANCIAL STATEMENTS for the year ended 31 March 2016
6 Auditor’s remuneration
Amounts payable to RSM UK Audit LLP and its associates in respect of both audit and non-audit services were as follows: 2016 2015 £ £ Audit services: Audit of the financial statements of the group 5,000 4,450 Audit of the financial statements of the company’s subsidiary 6,000 5,300 All other non-audit services 6,140 3,900 ------17,140 13,650
7 Staff costs and trustees’ remuneration 2016 2015 £ £ Wages and salaries 676,639 696,965 Social security costs 52,648 55,112 Pension costs 10,907 9,186 ______
740,194 761,263
No employee earned more than £60,000 per annum (2015: Nil). During the year ended 31 March 2016 the trustees did not receive any remuneration (2015: nil). No trustees were reimbursed expenses during the year ended 31 March 2016 (2015: £Nil)
The Charity considers the Board of Trustees and the members of their Senior Management Team as their key management personnel. The total employment benefits including employer’s contribution of national insurance and pension of the key management personnel was £257,803.
Employees
The average number of full –time equivalent employees during the year was made up as follows:
2016 2015
No No Functional staff 39 36 Support staff and publicity 2 2 Finance 1 1 ------42 39 ======
The charity operates a stakeholder pension scheme for employees. The assets of the scheme are held separately from those of the charity. The pension cost charge represents contributions payable by the charity to the scheme.
8 Movement in total funds for the year
This is stated after charging/(crediting): 2016 2015 £ £
Depreciation 29,826 34,385 Profit on disposal of fixed asset investments - 1,803
West Kent YMCA | Helping Young People Build Their Future | www.WestKentYMCA.org.uk Page 47 of 54 Company Registration No 2512960 | Charity No 803529 | Trustees Annual Report for year ended 31 March 2016 West Kent YMCA NOTES TO THE FINANCIAL STATEMENTS for the year ended 31 March 2016
9 Fixed assets – Group
Freehold land and Leasehold Furniture and Motor buildings properties equipment Vehicles Total £ £ £ £ £ Cost At 1 April 2015 1,095,321 108,046 207,415 123,640 1,534,422 Additions - - 17,636 - 17,636 Disposals and - - (4,556) - (4,556) eliminations ------At 31 March 2016 1,095,321 108,046 220,495 123,640 1,547,502 ------
Depreciation At 1 April 2015 222,326 53,595 180,257 121,138 577,316 Charge for the year 10,549 3,325 13,450 2,502 29,826 Disposals and - - (418) - (418) eliminations ------At 31 March 2016 232,875 56,920 193,289 123,640 606,724 ------
Net book value At 31 March 2016 862,446 51,126 27,206 - 940,778 ======At 31 March 2015 872,995 54,451 27,158 2,502 957,106 ======-----======-- ======
Fixed assets - Charity Freehold land and Leasehold Furniture and Motor buildings properties equipment Vehicles Total £ £ £ £ £ Cost At 1 April 2015 1,095,321 65,012 164,317 81,528 1,406,178 Additions - - 17,637 - 17,637 Disposals and - - (4,556) - (4,556) eliminations ------At 31 March 2016 1,095,321 65,012 177,398 81,528 1,419,259 ------
Depreciation At 1 April 2015 222,326 21,303 144,839 81,528 469,996 Charge for the year 10,549 703 10,650 - 21,902 Disposals and - - (418) - (418) eliminations ------At 31 March 2016 232,875 22,006 155,071 81,528 491,480 ------
Net book value At 31 March 2016 862,446 43,006 22,327 - 927,779 ======At 31 March 2015 872,995 43,709 19,478 - 936,182 ======-----======-- ======
West Kent YMCA | Helping Young People Build Their Future | www.WestKentYMCA.org.uk Page 48 of 54 Company Registration No 2512960 | Charity No 803529 | Trustees Annual Report for year ended 31 March 2016 West Kent YMCA NOTES TO THE FINANCIAL STATEMENTS for the year ended 31 March 2016
10 Debtors - Group 2016 2015 £ £ Trade debtors 46,478 172,062 Other debtors 3,515 54,701 Prepayments and accrued income 36,336 45,418 ------86,329 272,181 ======Debtors - Charity 2016 2015 £ £ Trade debtors 46,478 172,062 Other debtors - 40,087 Amounts owed from group undertakings 93,095 69,213 Prepayments and accrued income 22,583 36,936 ------162,156 318,298 ======
Amounts owed from group undertakings include an amount of £93,095 (2015 - £69,213) which is due after more than one year.
11 Creditors: amounts falling due within one year - group
2016 2015 £ £ Trade creditors 27,512 65,226 Other taxes and social security 14,225 12,504 Other creditors 3,260 130,072 Accruals and deferred income (see note 12 below) 80,986 161,402 ------125,983 369,204 ======
Creditors: amounts falling due within one year – Charity
2016 2015 £ £ Trade creditors 26,081 48,775 Other taxes and social security 14,225 12,504 Other creditors 3,260 13,012 Accruals and deferred income (see note 12 below) 72,320 268,718 ------115,886 343,009 ======
12 Deferred income - Group 2016 2015 £ £ Deferred income as at 1 April 27,466 24,124 Incoming resources received requiring deferment 31,014 27,466 Release of incoming resources during the year (27,466) (24,124) ------Deferred income as at 31 March 31,014 27,466 ======
West Kent YMCA | Helping Young People Build Their Future | www.WestKentYMCA.org.uk Page 49 of 54 Company Registration No 2512960 | Charity No 803529 | Trustees Annual Report for year ended 31 March 2016 West Kent YMCA NOTES TO THE FINANCIAL STATEMENTS for the year ended 31 March 2016
12 Deferred income - Charity 2016 2015 £ £ Deferred income as at 1 April 27,466 24,124 Incoming resources received requiring deferment 31,014 27,466 Release of incoming resources during the year (27,466) (24,124) ------Deferred income as at 31 March 31,014 27,466 ======
13 Pension liability – Group and Charity
Movement in liability during the year: 2016 2015 £ £ At 1 April 239,892 176,319 Payments made (23,120) (19,591) Actuarial losses - 83,164 ------At 31 March 216,772 239,892 ======
In 2008 West Kent YMCA were notified by the YMCA Pension Plan of their allocation of the overall YMCA Pension Plan deficit (note 22). Future payments were provided for in full in the 31 March 2009 financial statements in accordance with FRS 102 Section 21 “Provisions and Contingencies”.
14 Financial instruments - Group
2016 2015 £ £ Carrying amount of financial assets Debt instruments measured at amortised cost 49,993 226,763 Cash 206,839 249,658
Carrying amount of financial liabilities Measured at amortised cost 80,744 210,173
Financial instruments - Charity
2016 2015 £ £ Carrying amount of financial assets Debt instruments measured at amortised cost 139,573 164,302 Equity instruments measured at cost less impairment 2 2 Cash 202,896 240,360
Carrying amount of financial liabilities Measured at amortised cost 70,647 303,039
West Kent YMCA | Helping Young People Build Their Future | www.WestKentYMCA.org.uk Page 50 of 54 Company Registration No 2512960 | Charity No 803529 | Trustees Annual Report for year ended 31 March 2016 West Kent YMCA NOTES TO THE FINANCIAL STATEMENTS for the year ended 31 March 2016
15 Restricted funds Group
At 1 April Incoming Outgoing At 31 2015 resources resources Transfers March 2016 £ £ £ £ £ Horizon fund - 226,612 (303,068) 76,456 - Vehicle 4 Change 61,829 120,556 (91,874) (78,000) 12,511 Juice Bar 85,674 62,684 (28,798) (115,000) 4,560 U-Turn/Job Centre Plus 39,183 20,887 (13,296) (46,774) -
------186,686 430,739 (437,036) (163,318) 17,071
======
Restricted funds Charity
At 1 April Incoming Outgoing At 31 2015 resources resources Transfers March 2016 £ £ £ £ £ Horizon fund - 226,612 (303,068) 76,456 - Vehicle 4 Change 61,829 120,556 (91,874) (78,000) 12,511 Juice Bar 85,674 62,684 (28,798) (115,000) 4,560 U-Turn/Job Centre Plus 21,941 20,887 (13,296) (29,532) -
------169,444 430,739 (437,036) (146,076) 17,071
======
The Horizon fund represents grants and donations, which are restricted to starting and sustaining Horizon projects. Horizon projects deliver supported vocational training and the charity has sufficient resources to meet these obligations.
Vehicle 4 Change [V4C] represents grants in support of the Vehicle 4 Change [V4C] youth outreach project; received from: The Big Lottery Fund - Reaching Communities (but does not include Big Lottery Fund grants under their Awards 4 All programme); the Henry Smith Charitable Trust and the Garfield Weston Foundation.
The Juice Bar project operates youth groups for 11 to 19 year olds to engage them with accredited activities. This project is commissioned and funded by Kent County Council.
U-Turn/Job Centre Plus included a project working with ex-offenders on job-seekers allowance to help them get back to work. The project offered courses to get them qualifications to help get into work which were funded by Job Centre Plus. Non-offenders could access a less intensive programme funded by the Skills Funding Agency.
The transfer of £76,456 into the Horizon restricted fund from unrestricted general funds is due to the charity covering additional expenditure on the Horizon fund project not covered by incoming restricted resources.
The trustees have reviewed their cost allocation this year. It has been agreed that the allocation of costs to restricted funds in previous years has been understated. Based on this a transfer of £78,000 relating to Vehicle 4 Change [V4C], £115,000 relating to Juice Bar and £46,774 relating to U-Turn/Job Centre Plus has been made between restricted funds and unrestricted general funds to reduce the carrying amount in restricted reserves to a more accurate representation of the level of holdings.
West Kent YMCA | Helping Young People Build Their Future | www.WestKentYMCA.org.uk Page 51 of 54 Company Registration No 2512960 | Charity No 803529 | Trustees Annual Report for year ended 31 March 2016 West Kent YMCA NOTES TO THE FINANCIAL STATEMENTS for the year ended 31 March 2016
16 Unrestricted funds - Group General Designated Designated Designated fund property pensions cyclical Total fund fund maintenance fund £ £ £ £ £
Balance at 1 April 2015 (19,391) 927,446 (239,892) 15,000 683,163 Movement in funds for the year 18,393 (13,874) 23,120 - 27,639 Actuarial losses - - - - - Transfers 178,318 - - (15,000) 163,318
------Balance at 31 March 2016 177,320 913,572 (216,772) - 874,120 ======
Unrestricted funds - Charity General Designated Designated Designated fund property pensions cyclical Total fund fund maintenance fund £ £ £ £ £
Balance at 1 April 2015 50,685 916,704 (239,892) 15,000 742,497 Movement in funds for the year 42,663 (11,252) 23,120 - 54,531 Actuarial losses - - - - - Transfers 161,076 - - (15,000) 146,076
------Balance at 31 March 2016 254,424 905,452 (216,772) - 943,104 ======
The designated property fund represents the amount of unrestricted funds attributable to the charity’s freehold and leasehold property.
The designated pension fund represents the charity’s future commitment to make payments in respect of the YMCA Pension Plan deficit (note 22).
The designated cyclical maintenance fund represents funds required to maintain Ryder House in the next financial year. During the current financial year the trustees reviewed this designated fund have concluded it is not required for the year to 31 March 2017. Therefore the full balance was transferred to the charity’s general unrestricted fund.
17 Analysis of group assets between funds
Tangible Net fixed assets current Provisions Total assets £ £ £ £ Unrestricted funds - General 27,206 150,114 - 177,320 - Designated fund - property 913,572 - - 913,572 - Designated fund - pension - - (216,772) (216,772) Restricted funds - 17,071 - 17,071
------940,778 167,185 (216,772) 891,191 ======
West Kent YMCA | Helping Young People Build Their Future | www.WestKentYMCA.org.uk Page 52 of 54 Company Registration No 2512960 | Charity No 803529 | Trustees Annual Report for year ended 31 March 2016 West Kent YMCA NOTES TO THE FINANCIAL STATEMENTS for the year ended 31 March 2016
18 Reconciliation of net (expenditure)/ income to net cash flow from operating activities
2016 2015 £ £
Net income/(expenditure) for the reporting period 21,342 (69,096) Adjustments for: Interest receivable (109) (120) Depreciation of tangible fixed assets 29,826 34,385 Loss/(profit) on sale of assets 4,138 (1,803) (Decrease)/increase in provisions (23,120) 63,573 Decrease/(increase) in debtors 185,852 (141,229) (Decrease)/increase in creditors (243,221) 165,850 ------
(25,292) 51,560 Net cash (used in) provided by operating activities ======
19 Operating lease commitments
Operating lease payments represent rental payables by the company for certain equipment. Leases are negotiated for an average term of 5 years.
At the reporting end date the company had outstanding commitments for future minimum lease payments under non-cancellable operating leases, which fall due as follows:
2016 2015 £ £ Amounts due: Within one year 4,556 4,556 Between one and five years 9,112 13,668 ------13,668 18,224 ======
20 Contingencies
The charity is entitled to the freehold reversion in respect of land over which it has granted a 70-year lease to National Council of YMCAs [trading as YMCA England Housing] at a peppercorn rent with effect from 7 February 1994. YMCA England has constructed a residential hostel for young people on this site, which is operated by the charity as the managing agent. These premises have been refurbished and extended by YMCA England with capital funding support from the Homes and Communities Agency [HCA]. Prior to this development the original lease was extended from 70 years to 74 years.
21 Results of parent company
The consolidated movement in funds for the year includes an inflow of funds of £33,890 (2015: £16,346) which is dealt with in the accounts of the parent company.
West Kent YMCA | Helping Young People Build Their Future | www.WestKentYMCA.org.uk Page 53 of 54 Company Registration No 2512960 | Charity No 803529 | Trustees Annual Report for year ended 31 March 2016 West Kent YMCA NOTES TO THE FINANCIAL STATEMENTS for the year ended 31 March 2016
22 Pension scheme
West Kent YMCA participated in a contributory pension plan providing defined benefits based on final pensionable pay for employees of YMCAs in England, Scotland and Wales. The assets of the YMCA Pension Plan are held separately from those of West Kent YMCA and at the year-end these were invested the Mercer Dynamic De-risking Solution, 40% matching portfolio and 60% in the growth portfolio and Schroder (property units only).
The most recent completed three year valuation was as at 1 May 2014. The assumptions used which have the most significant effect on the results of the valuation are those relating to the assumed rates of return on assets held before and after retirement of 5.35% and 3.85% respectively, the increase in pensions in payment of 3.3%, and the average life expectancy from normal retirement age (of 65) for a current male pensioner of 22.6 years, female 24.6 years, and 24.8 years for a male pensioner, female 26.9 years, retiring in 20 years’ time. The result of the valuation showed that the actuarial value of the assets was £90.8m. This represented 70% of the benefits that had accrued to members.
The plan’s actuary has advised that it is not possible to separately identify the assets and liabilities relating to West Kent YMCA for the purposes of FRS 102 Section 28 disclosure and accordingly the FRS 102 Section 28 deficit is not shown on the balance sheet.
The Pension Plan was closed to new members and future service accrual with effect from 30 April 2007. With the removal of the salary linkage for benefits all employed deferred members became deferred members as from 1 May 2011.
The valuation prepared as at 1 May 2014 showed that the YMCA Pension Plan had a deficit of £38.7 million. West Kent YMCA has been advised that it will need to make monthly contributions of £1,923. This amount is based on the current actuarial assumptions (as outlined above) and may vary in the future as a result of actual performance of the Pension Plan. The current recovery period is 12 years commencing 1st May 2015.
In addition, West Kent YMCA may have over time liabilities in the event of the non-payment by other participating YMCAs of their share of the YMCA Pension Plan’s deficit. It is not possible currently to quantify the potential amount that West Kent YMCA may be called upon to pay in the future.
23 Related party relationships and transactions
Included within debtors in the Charity Balance Sheet is an amount of £97,652 (2015: £69,213) owed by West Kent YMCA Trading Limited, a wholly owned subsidiary of West Kent YMCA. This balance was eliminated on consolidation. Additionally, the charity paid rent on behalf of West Kent YMCA Trading Limited of £Nil (2015: £7,000).
24 Post balance sheet events
Since the balance sheet, the group has executed legal deeds to: a. Surrender the lease on the Pagoda Centre, St Johns Road, Tunbridge Wells, in exchange for a premium. b. Surrender the lease on 14-18 Goods Station Road, Tunbridge Wells, in exchange for a new 15-year lease on the same property. c. Start a 15-year lease on YMCA Tower House, Vale Rise, Tonbridge; TN9 1TB having obtained change of use; and invested some of the above premium in construction of access ramps, parking and offices.
These will have a net effect of approximately £200,000 added to group unrestricted funds; and reduce future running costs for head office, counselling and retail operations.
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West Kent YMCA | Helping Young People Build Their Future | www.WestKentYMCA.org.uk Company Registration No 2512960 | Charity No 803529 | Trustees Annual Report for year ended 31 March 2016 West Kent YMCA
West Kent YMCA | Helping Young People Build Their Future | www.WestKentYMCA.org.uk Company Registration No 2512960 | Charity No 803529 | Trustees Annual Report for year ended 31 March 2016