West Kent YMCA (A company limited by guarantee) FINANCIAL STATEMENTS for the year ended 31 March 2016 To refer a possible resident or trainee - please download our simple referral forms Housing www.WestKentYMCA.org.uk/projects/ryder-house/rh-apply Training www.WestKentYMCA.org.uk/projects/horizon-project/hp-apply Counselling www.WestKentYMCA.org.uk/projects/counselling/referral/ General info www.WestKentYMCA.org.uk/projects Contact us via www.WestKentYMCA.org.uk/contact-us Follow us on twitter www.twitter.com/WestKentYMCA Follow us on FACEBOOK www.facebook.com/WestKentYMCA www.facebook.com/WKYMCA Visit our YouTube channel www.youtube.com/WestKentYMCA Work for us – jobs posted at www.WestKentYMCA.org.uk/job Support us tax effectively or www.WestKentYMCA.org.uk/documents/-giftaiditwestkentymcabwpdf TEXT YMCA75 £5 to 70070 https://my.give.net/20203596 or https://my.give.net/803529 Visit our eBay Charity shop http://myworld.ebay.co.uk/WestKentYMCAcharity803529 16 Plus training www.WestKentYMCA.org.uk/16plus Counselling for 11-26s www.WestKentYMCA.org.uk/counselling We welcome feedback/complaints Charity commission advice | www.WestKentYMCA.org.uk/contact-us View this as a PDF with links www.WestKentYMCA.org.uk/documents/accounts-tarpdf Free software to view this http://get.adobe.com/uk/reader http://download.openoffice.org/ This document can be downloaded from Companies House [fees payable] or a pdf of the original signed accounts from the Charity Commission [free] or via www.WestKentYMCA.org.uk/TAR If you need a different or more accessible format [other language, audio tape, Braille] please contact us Please help reduce environmental cost by NOT printing this. Please do NOT ask for printed copies to be posted to you unless absolutely essential. [copies will be A5 black & white] West Kent YMCA | Helping Young People Build Their Future | www.WestKentYMCA.org.uk Page 1 of 54 Company Registration No 2512960 | Charity No 803529 | Trustees Annual Report for year ended 31 March 2016 West Kent YMCA REPORT OF THE TRUSTEES The directors of the charitable company (“the charity”) are its trustees (for the purpose of charity law) and throughout this report are collectively referred to as the trustees or the board. The trustees are pleased to present their report together with the financial statements of the charity for the year ended 31 March 2015. REFERENCE AND ADMINISTRATIVE DETAILS West Kent YMCA is a company limited by guarantee (No 2512960) and registered charity (No 803529), with a wholly owned subsidiary trading company, West Kent YMCA Trading Limited (Company No. 3742102) TRUSTEES The following Trustees served during the year [contact via [email protected] in Head Office]: Mr Jack Buckley elected 13 January 2015 Mr Keith Ebbels Treasurer [email protected] Lady (Jackie) Evans elected 24 September 2013 Mrs Heather Evernden elected 24 September 2013 Mr Jonathan Lineker elected 7 October 2014 Mr Jan Smith elected 7 October 2014 Mrs Caroline Wake Chair [email protected] Mrs Geraldine E Wenham re-elected 7 October 2014 SECRETARY & CHIEF EXECUTIVE OFFICER Rob J Marsh [email protected] FINANCE DIRECTOR & MANAGEMENT ACCOUNTANT John Taylor [email protected] REGISTERED OFFICE West Kent YMCA Head Office, Ryder House, 1-23 Belgrave Road, Tunbridge Wells, Kent TN1 2BP Single Alternative Inspection Location [SAIL] - YMCA Tower House, Vale Rise, Tonbridge, Kent TN9 1TB AUDITOR RSM UK Audit LLP 18 Mount Ephraim Road, Tunbridge Wells, Kent TN1 1ED BANKERS HSBC Bank plc, 105 Mount Pleasant, Tunbridge Wells, Kent TN1 1QP SOLICITORS Property - Cripps LLP, 12 Mount Ephraim Road, Tunbridge Wells, Kent TN1 1EG DX 3954 Tunbridge Wells HR – Amanda Finn, Gullands, 16 Mill Street, Maidstone, Kent, ME15 6XT DX 51973 Maidstone2 INSURANCE ADVISERS Lucas Fettes & Partners, 1st Floor, Shore House, 68 Westbury Hill, Westbury-On-Trym, Bristol, BS9 3AA SURVEYORS Jeffrey Moys FRICS, Bracketts Chartered Surveyors, 132 High St, Tonbridge, Kent TN9 1BB George Gray MRICS/ Mark Flemington, MRICS FAAV Savills, 74 High St, Sevenoaks, Kent TN13 1JR James Hicks MRICS C.Build E MCABE, Cubic Building Surveying Ltd, 9 West Hill, Wandsworth, SW18 1RB Reece Orford, Logic PM Ltd, Gate House, Archbishops Palace, Mill Street, Maidstone ME15 6YE PLANNING & CONSTRUCTION CONSULTANTS Peter Waller, Rosewood House, High Street, Hadlow, Tonbridge, Kent TN11 0EF Dominic de Mattos, BdR (Civil & Structural Engineering) Ltd, Goblands Farm Business Pk, Hadlow, TN11 0DP Nick Baster MRICS FCIOB, Logic CP Ltd, Gate House, Archbishops Palace, Mill Street, Maidstone ME15 6YE Cliffe Contractors Ltd, Cliffe House, Anthonys Way, Medway City Estate, Rochester, Kent ME2 4DY West Kent YMCA | Helping Young People Build Their Future | www.WestKentYMCA.org.uk Page 2 of 54 Company Registration No 2512960 | Charity No 803529 | Trustees Annual Report for year ended 31 March 2016 West Kent YMCA REPORT OF THE TRUSTEES STRUCTURE, GOVERNANCE AND MANAGEMENT GOVERNING DOCUMENT The charity is governed by its memorandum and articles of association of 18 June 1990 as amended by special resolutions on 20 January 2004 and 29 November 2005. GOVERNANCE Recruiting for all voluntary posts, including trustees, advisors, trading company directors is by adverts, volunteer bureaux and a range of websites. Trustees are also recruited by networking in our community, clients, supporters, charities, business, statutory and faith communities in West Kent. New board members are recruited to enhance Board skill mix and diversity, and or bring valuable experience of governance, strategic management, youth work or business development. Potential trustees attend several board meetings, meet senior staff and clients and visit projects, before being invited to apply including enhanced DBS disclosure. Written references are obtained and potential trustees are vetted to confirm they are not barred from company directorship. Trustees are encouraged to take up learning, training and development opportunities; including an annual, professionally facilitated, strategic management workshop/awayday to critically review charitable objects, resources, strategic vision and governance. A minimum of 3 persons must serve on the board of trustees at any one time although there is no constitutional maximum. There are 2 directors [C Wake also a trustee, D Grant previously a trustee] of the wholly owned trading subsidiary, West Kent YMCA Trading Ltd [Company Limited by Guarantee No.3742102] which undertakes social enterprise and income generation on projects that directly achieve the charity’s objects. This social enterprise delivers ‘added value’ against the charitable objects - core business of the charity: creating real jobs, work experience and volunteer placements for clients, retailing items made by trainees, providing low cost furniture and white goods to residents as they move in or move on. This added community value and recycling achievement was recognised by several certificates of achievement for training and for inclusion of people with learning disabilities. To support a Free School funding bid the charity registered West Kent YMCA Academy Trust Ltd [Company Limited by Guarantee No.9030996] on 8 May 2014, with Directors: West Kent YMCA, C Wake, R Marsh and H Roberts, but the Trust is currently a dormant company. The board approved the establishment of a subsidiary West Kent YMCA Housing Association Ltd [not yet registered] to deliver all housing related operations, register with the Homes and Communities Agency [HCA] and buy Ryder House. ORGANISATIONAL STRUCTURE AND DECISION MAKING The Board meets at least six times a year to review written quarterly progress reports and recommendations from the Senior Management Team [SMT] including Rob Marsh, Chief Executive and John Taylor, Finance Director. The Chair is in weekly contact with the Chief Executive to review on-going development, staff and resource issues and risks. Detailed management accounts and updated forecasts are circulated to board members, auditors and SMT monthly. The Chief Executive reports to the Board, and makes recommendations for consideration at each meeting. The board has a Finance committee chaired by the Treasurer to develop the annual budget and review progress and risks; and a Property Committee to review property related risks, liabilities and opportunities. The Board use advisers in the areas of housing, development, property management, valuation, legal, finance, and charity obligations – these advisers attend Board meetings when appropriate. Young people and project managers are invited to some board meetings to brief trustees on issues, progress and future developments. The board is still recruiting further expertise and seeking to increase youth participation in line with best practice for Social Housing [Registered Providers]. All decisions considered by a Board meeting are sent in advance to trustees, and decisions implemented if there is a majority vote by trustees. The charity is a Local Housing Partner, as managing agent of Ryder House - supported housing, for the National Council of YMCAs [known as ‘YMCA England’ 29-35 Farringdon Road, London, EC1M 3JF, Registered Company No73749, Charity No212810, HCA Registered Provider NoLH2204]. Ryder House was developed in partnership with YMCA England Housing Association who are a Registered Provider [RP – previously Registered Social Landlord – RSL] our interface with the Homes & Communities Agency [HCA]. An HCA-funded refurbishment and extension of Ryder House completed in August