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SENATE Form Guide COMMONWEALTH OF AUSTRALIA SENATE Form Guide MAY 2002 SENATE FORM MANUAL DOCUMENT APPROVAL This Senate Form Manual has been endorsed and approved for use by: Ms Val Barrett Group Manager Client Services Group Department of the Parliamentary Reporting Staff DOCUMENT VERSION CONTROL Document name: Senate Form Manual Document status: Final Version No: 1.1 File Name: FileNET\HPS_Doc_Services\Hansard Documentation\Chambers\Draft Senate Form Manual Date: 10 May 2002 Distribution: Hansard DOCUMENT CONTROL VERSION DATE OF ISSUE AUTHOR REASON FOR CHANGE 0.1 11 February Heather Snedden Draft first release 1.0 10 May Heather Snedden Final IMPORTANT NOTICE THIS DOCUMENT IS DYNAMIC AND SUBJECT TO CHANGE. PLEASE REFER TO THE RELEVANT ADDRESS ON FILENET TO ENSURE USE OF THE CURRENT VERSION. PRINTED COPIES CEASE TO BE CONTROLLED DOCUMENTS. 11/09/03 2 May 2002 SENATE FORM ‘Form’ is the term given to the conventions in words and style that have, over time, been accepted by Hansard for use in parliamentary proceedings transcription. In the HPS (Hansard Production System) a proforma, activated through Alt-p, will produce the style required as well as the form of words needed for specific situations. It also provides the hidden codes necessary for production in ParlInfo and on the Internet. The autocorrects feature in Word allows you to type abbreviations that will be reproduced on screen as expanded text. Once an abbreviation is typed, it may be expanded by any key that is not a letter or number except Ctrl, Shift, Lock and Alt. Examples of form are laid out in three columns (as below). • The left-hand column shows the explanation of the form. • The middle column shows the appropriate proforma or autocorrect. Alt-p must precede all proformas. Autocorrects are indicated thus < >. Also the ‘style’ of each paragraph in your turn (what will appear in the left-hand margin of your screen when in a turn) is shown. • The right-hand column shows an example of how the text appears in the Hansard. NOTE THROUGHOUT: Explanation s,name (proforma) Speech Example <lg> (autocorrect) . SENATE FORM MANUAL CONTENTS 1 ADJOURNMENT OF THE SENATE..................................................................................................13 1.1 Usual adjournment at the proposed time.......................................................................................13 1.2 President calls on the adjournment early, followed by debate. .....................................................13 1.3 Proposed by a minister. .................................................................................................................14 1.4 Question put during debate and negatived. ...................................................................................14 1.5 Question put during debate and agreed to. ....................................................................................14 1.6 Moved by a minister or put by the chair and agreed to without debate.........................................15 1.7 Adjournment after consideration of government documents, no debate.......................................15 2 BILLS ......................................................................................................................................................16 3 BILLS: FIRST READING ....................................................................................................................17 3.1 Bills originating in the House of Representatives. ........................................................................17 3.1.1 Single bill received from House of Representatives. ......................................................17 3.1.2 Multiple bills received from House of Representatives and listed on Notice Paper separately. .......................................................................................................................17 3.1.3 Multiple bills received from House of Representatives and taken together....................18 3.2 Bill originating in the Senate.........................................................................................................18 3.2.1 Allied bills originating in the Senate...............................................................................19 3.3 First reading motion. .....................................................................................................................19 3.3.1 Motion proposed and debated—money bills only...........................................................19 3.3.2 Debate adjourned on first reading motion.......................................................................19 3.3.3 Debate resumed...............................................................................................................20 3.4 Private senator’s bill......................................................................................................................20 3.4.1 If notice of motion has been given at an earlier date.......................................................20 3.4.2 If notice of a motion is not given at an earlier date.........................................................20 4 BILLS: SECOND READING ...............................................................................................................21 4.1 Single bill. Second reading motion moved immediately after first reading, second reading speech incorporated and debate adjourned................................................................................................21 4.2 Multiple bills.................................................................................................................................22 4.3 Variations on motion to adjourn second reading debate. ..............................................................22 4.4 Variations on motions moved immediately after the debate on the second reading is adjourned. 23 4.4.1 Motion for bills to be listed separately on the Notice Paper. ..........................................23 4.4.2 Motion for resumption of the debate to be made an order of the day for a later hour.....23 4.4.3 Motion for resumption debated.......................................................................................23 4.4.4 Debate interrupted to bring on adjournment. ..................................................................23 4.4.5 Debate interrupted due to sitting suspended....................................................................23 4.4.6 Debate interrupted, adjournment question negatived and debate resumed. ....................24 4.5 Debate resumed.............................................................................................................................24 4.5.1 Debate resumed on the same day. ...................................................................................24 4.5.2 Debate resumed on a later day. .......................................................................................24 4.5.3 Debate on allied bills resumed on a later day..................................................................24 4.5.4 Debate resumed and second reading motion resolved. ...................................................25 4.5.5 Debate resumed and remaining stages resolved..............................................................25 4.6 Second reading amendment. .........................................................................................................25 4.6.1 Second reading amendment. ...........................................................................................25 4.6.2 Debate resumed on a later day, a second reading amendment having been moved. .......26 4.6.3 Second reading amendment negatived............................................................................26 4.6.4 Second reading amendment agreed to.............................................................................26 4.7 Division on second reading amendment. ......................................................................................26 4.8 Division on second reading motion...............................................................................................26 4.8.1 Division on second reading motion, as amended. ...........................................................26 4.8.2 Division on motion, without amendment........................................................................26 4.9 Resolution of second reading motion............................................................................................27 4.9.1 Motion for consideration of the bill/s to be made an order of the day for a later hour....27 4.9.2 Motion for consideration of the bill/s to be made an order of the day for the next day of sitting...............................................................................................................................27 4.9.3 Senators speak on bills in committee. .............................................................................27 4.9.4 Senators do not speak on bills in committee. ..................................................................27 5 BILLS: IN COMMITTEE.....................................................................................................................28 11/09/03 4 May 2002 SENATE FORM MANUAL 5.1 Bill taken as a whole by leave....................................................................................................... 28 5.2 Consideration resumed.................................................................................................................. 28 5.2.1
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