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City of Houston Civic Art Annual Capital Plan Report

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City of Houston Civic Art Annual Capital Plan Report City of Houston Civic Art Annual Capital Plan Report Fiscal Year 2007-2008 Report from July 1, 2007 through June 30, 2008 City of Houston Civic Art Annual Capital Report Submitted October 7, 2008 to the City of Houston by Houston Arts Alliance board officers Fabené Welch, President Marshal Lightman, Executive Vice President and Chair, Civic Art + Collection Management Committee José Solis, Secretary Peter McStravick, Finance administration Jonathon Glus, CEO civic art + design department Helen Lessick, Director Jimmy Castillo, Collection Manager/Project Manager Troy Gooden, Project Manager Piper Huddleston, Project Coordinator report contributors Joseph Cooper, Director’s Designee for Civic Art, Convention & Entertainment Facilities Department Sydney Igleheart, Director’s Designee for Civic Art, General Services Department Pam Ingersoll, Director’s Designee for Civic Art, Houston Airport System on the cover: Synchronicity of Color, civic art commission by Margo Sawyer, Convention District Parking Garage Conservation of Don Miguel Hidalgo statue by Miguel Miramontes, Houston Park System Exhibition preparation for Jones Library historical photo exhibition, Houston Public Library TABLE OF CONTENTS I. SUMMARY PROGRAM REPORT ………………………………………….. 1 1. Introduction ………………………………………………………….. 1 2. Program Value ………………………………………………………. 2 3. Program Status ………………………………………………………. 3 4. Program by City Council District…………………………………….. 6 II. CIVIC ART + DESIGN PROGRAM ……………………………………....... 7 1. Funding and Administration ………………………………………… 8 2. Program Development ………………………………………………. 9 3. Process for Commissioning Civic Art ……………………………...... 9 4. Prioritization for Civic Art + Design ………………………………… 14 5. Civic Art + Design Commissions…………………………………….. 14 a) Summary Report by Jurisdiction ……………………………… 14 b) Completed Commissions ……………………………………… 17 c) Ongoing Commissions ………………………………………… 17 d) Future Commissions..………………………………………….. 17 6. Temporary Art Exhibition Services…………………………………... 17 7. Future of Civic Art + Design Program ……………………………..... 18 III. COLLECTION MANAGEMENT PROGRAM ……………………………..... 19 1. Funding and Administration …………………………………………. 20 2. Collection Overview …………………………………………………. 20 3. Appraisals …………………………………………………………….. 21 4. Gift Policy ……………………………………………………………. 21 5. Conservation …………………………………………………………. 22 a) Process for Conservation ………………………………………. 22 b) Prioritization for Conservation ………………………………… 25 c) Completed Projects by Jurisdiction ……………………………. 25 d) Ongoing Conservation Projects ……………………………….. 26 e) Planned Projects ……………………………………………….. 26 6. Collection Management Program Planning …………………………... 27 APPENDIX A: Civic Art Fund Balances and Payment Estimates by General Services Department, Convention & Entertainment Facilities Department, and Houston Airport System, provided by the City of Houston APPENDIX B: Civic Art + Design Project Reports by Houston Arts Alliance APPENDIX C: Collection Management Project Reports by Houston Arts Alliance I. SUMMARY PROGRAM REPORT 1. Introduction Houston Arts Alliance (HAA) advances the nonprofit arts industry in Greater Houston. Established in June 2006 as a 501(c)3, the Alliance’s mission is to nurture, fund and promote participation in the arts in Houston and Harris County. The Alliance accomplishes this mission through the work of four departments: Civic Art + Design, Communications, Finance and Grants and Services. Civic Art + Design The Houston Arts Alliance Civic Art + Design and Collection Management Program develops and manages policies and procedures and administers funds for the City of Houston’s Civic Art Collection. The City funds these activities through the Percent for Art Ordinance, allocating 1.75% of certain construction costs of eligible capital improvement projects for permanent civic art. Additional funding allocates for Collection Management, the conservation and maintenance of the City’s Art Collection. The Collection includes gifts, donations and works acquired prior to the enactment of the percent for art legislation. In May 2007 the City ordinance was revised to formally address ongoing issues including art displayed temporarily on City property and the placement of permanent gifts of art. Additional allocations provide for HAA exhibition services in City facilities and development of policies and procedures for displays proposed by others. Grants and Services On behalf of the City of Houston, HAA annually distributes nearly 270 grants to arts, cultural and community groups, and individual artists. In partnership with corporations and foundations, HAA also provides extensive services to the field through an arts incubator program, organizational development and recognition awards, and career development for individual artists. HAA creates and maintains alliances among the arts and culture, corporate, health care, education, travel, entertainment, development and government sectors to further the impact of the arts on greater Houston, create meaningful collaborations, and ultimately strengthen the local economy through enhanced tourism. Communications The Communications Department furthers the mission of the Alliance and promotes participation in the arts through newsletters, articles and media relations, and through artshound.com, a calendar of cultural events, classes, workshops and opportunities. Finance The Finance Department furthers the mission of the Alliance through professional financial management and reporting to the City and HAA officers. Finance ensures that contractual obligations are fulfilled and fiscal and procedural rules are followed. Civic Art Capital Report, HAA, July 1, 2007 – June 30, 2008 Page 1 2. Civic Art Program Value The total value of the Civic Art + Design and Collection Management Program on June 30, 2008 was $3,100,156.77, as the figure below demonstrates. A detailed breakdown of this total value is in Appendix A which includes three accounting reports submitted by the Houston Airport System (HAS, a.k.a. the Aviation Department), General Services Department (GSD), and Convention & Entertainment Facilities Department (C&E) of the City of Houston. This report represents a program value for the fiscal year 2008, from July 1, 2007 through June 30, 2008. The eight week overlap in reporting adapts the prior report, establishing the HAA program in November 2006 to the fiscal year of 2008. The report covers this time period covered by four civic art contracts currently administered by Houston Arts Alliance on behalf of the City of Houston, all effective July 1, 2007. In chapters II and III, future civic art and collection management projects are discussed for the remainder of fiscal year 2009. More detailed project information is presented in Appendices B and C. Total Program Value: Percentage for Art: $3,100,156.77. $2,600,000 $2,400,000 $2,200,000 $2,000,000 $1,800,000 $1,600,000 $1,400,000 $1,200,000 $1,000,000 $800,000 $600,000 $400,000 $392,251.84 $2,043,132.23 $335,499.50 $200,000 $100,000 $7,500.00 $5,000.00 $0.00 $73,348.16 $193,425.00 $50,000.04 $0 CEFD GSD GSDCW HAS Legend Basic Services Reimbursables Additional Services Source: City of Houston Reports by HAS, GSD and C&E, September 10, 2008. HAS: Houston Airport System; GSD: General Services Department; C&E: Convention & Entertainment Facilities Department. Notes on Funding Sources: “Basic Services” or basic administrative funds, shown in the total amount of $316,773.20; “Reimbursable” funds or supplemental administrative funds before contract execution, shown in the total amount of $12,500.00; “Additional Services” or contract funds or art/conservation budget funds, shown in the total amount of $2,770,883.57. Civic Art Capital Report, HAA, July 1, 2007 – June 30, 2008 Page 2 Houston Arts Alliance serves the City under four separate contracts: one each with the Convention & Entertainment Facilities Department, the Houston Airport System and the General Services Department to administer, monitor programming and oversee all project management phases, including planning, design, fabrication, installation, and conservation associated with civic art commissions and conservation projects. A separate General Services Department City-Wide contract secures HAA consulting services, which include the review of new acquisitions and temporary exhibitions proposed for City property, management of the City’s art collection, cataloging all works and their conditions, organizing exhibitions inside City facilities, and developing educational outreach for citizens and visitors alike. 3. Program Status As of June 30, 2008, the program valued at $3,100,156.77 included a total of 43 Percent for Art projects: seventeen Percent for Art commissions, twenty conservation projects, and three exhibitions in City facilities and two Collection outreach efforts. Civic Art Commissions and Conversation Projects are partnership efforts, which require work to be scheduled in response to City funding and contracting mechanisms, construction project phases, and access to completed City facilities without interruption to the main business purpose. The summary table lists projects by project phase, which helps define a milestone for each civic art and conservation project according to the best practices of the public art industry countrywide. These project phases are explained on pages 9 – 11. Total Projects Funded with Percentage for Art 24 22 20 18 16 14 14 12 10 8 6 5 2 4 10 5 5 2 2 0 CEF GSD GSDCW HAS 7 24 5 7 43 Commission project Conservation project Exhibition project Source: City of Houston Reports by
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