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Venue Guide 2016 About Us Southampton & Solent Region Venue Guide 2016 About Us A time saving We offer a comprehensive planning and conference, support service for businesses wishing venue finding & to host a conference in Southampton. planning service Planning a conference in a new or for businesses unfamiliar area can sometimes feel daunting. Destination Southampton can provide detailed local knowledge, venue advice and tailored support throughout. Our free and unbiased Get in touch service aims to make the conference planning process hassle free and Destination Southampton enjoyable. Basepoint, Andersons Road Southampton, Hampshire, SO14 5FE Tel: 0345 226 9944 Fax: 0345 226 5484 [email protected] /destinationsouthampton /cruiseandstay @destsouthampton & @cruiseandstay We can help to: instagram.com /destsouthampton • Find you the right venue, arrange viewings and help negotiate competitive rates with Find us on YouTube venues and suppliers. • Provide efficient admin support, marketing Find us on Google+ and delegate registration services. • Manage every aspect of your event to ensure it runs smoothly, from checking contracts through to sourcing equipment and meeting and greeting delegates. 01 ABOUT US YOUR GATEWAY TO A SUCCESSFUL CONFERENCE Southampton & Solent Region Venue Guide 2016 CONTENTS PAGE VENUE FINDING SERVICEs 03 MEET THE TEAm 04 EVENT MANAGEMENT 05 DELEGATE SERVICEs 06 SOUTHAMPTON GATEWAY 07 KEY EVENTS & FACTS 08 BUSINESS SOUTH 09 – 10 CASE STUDIEs 11 TESTIMONIALs 12 TEAM BUILDING IN HAMPSHIRE 13 – 14 VENUE INDEX 15 – 16 FEATURED VENUEs 17 – 47 MAP OF VENUEs 48 FEATURED SUPPLIERs 49 – 52 VENUES AT A GLANCE 53 – 54 Southampton is a diverse, vibrant and exciting city. Destination Southampton can help you unlock the potential of conference and event planning in the region, partnering you with the perfect venue for your business. CONTACT US 0345 226 9944 - [email protected] 02 We can find your perfect venue in the Southampton & Solent region Use our expert knowledge 5 Steps to hassle free Conference Planning Whether it’s a meeting for ten or a conference for thousands Destination Southampton can save you time and money Let us know some basic We make the venue booking 01 information about your 04 for you. We then support you conference or event: through the entire conference planning process, including: • Your dates • The approximate number of delegates • Checking contracts. • Catering and accommodation • Event planning and management. requirements • Marketing your event to help boost • Your preferred style of venue attendance. • The objectives of your event • Checking accommodation • Plus anything else you would like to availability, pricing and managing include in your event. delegate room bookings. • Sourcing AV equipment, room Drawing on our breadth of decoration, theme support and 02 knowledge of venues in the arranging transport. local area, we present you with a bespoke proposal Southampton outlining suitable venues, 05 You make any final practical including negotiable rates arrangements with your venue. & Solent Region and availability. We can then be around on the day of the event to help meet and greet Venue Guide We aim to get this to you within your delegates, and provide general 24 hours. Once we have talked support to ensure your event is a through the proposal with you, huge success. we arrange venue visits and help you negotiate competitive rates. 2016 You choose your preferred venue 03 from the shortlist we present. 03 ABOUT US YOUR GATEWAY TO A SUCCESSFUL CONFERENCE Meet the team Destination Southampton’s service is provided FREE of charge to anyone thinking about holding an event in or Dedicated, creative, ambitious, meticulous around Southampton and the Solent, and efficient – our team are defined by contact our team today! their determination to deliver the best [email protected] 0345 226 9944 possible results for our clients. 5 Steps to hassle free Conference Planning Whether it’s a meeting for ten or a conference for thousands Destination Southampton can save you time and money Hannah Dixie Conference & Events Admin [email protected] @han_dixie Shirley Pinn Events Director [email protected] @shirleypinn Sarah Morton Michelle O’Connell Southampton Conference & Events Admin Accounts & Solent Region [email protected] [email protected] Venue Guide @smorton008 2016 Event support team: Jane Carley Kelly Hunt Joanne Collins Kate Walker CONTACT US 0345 226 9944 - [email protected] 04 Full Event Management – Delivering Certainty At Destination Southampton, we aim to offer you total certainty of success regardless of the challenges or timescales involved, or how complex the objectives. We have a dedicated and experienced events team who provide efficient project management to ensure a consistently high level of service. We work in partnership with all the stakeholders, from the initial venue research brief through to the event management and final reconciliation. Our key focus is to ensure the event meets your objectives and exceeds your expectations. By taking on the management and organisation, we give you more time to dedicate to the content and delivery of the event. Our services include: PROjECt MAnAgEMEnt: EVEntS MAnAgEMEnt: We provide you with a dedicated project We carry out a full review of all logistical and manager to oversee every aspect of your event. production elements of the event and report back to stakeholders. VEnuE MAnAgEMEnt: During the planning phase, we carry out a site We can produce a variety of support material inspection and full risk assessment of the for your event, including marketing, joining venue, including required health and safety instructions, badges, agenda packs etc. checks. We work closely with our clients to guarantee DELEgAtE REgIStRAtIOn: the seamless delivery of the event. This might We use our bespoke system to manage begin with the arrival of delegates at the airport delegate registration and the meeting through to the delegate flow around a complex management process, ensuring all stakeholder program of breakout groups, all other meeting requirements are met. related activities, private dinners and partner programmes. tRAVEL ARRAngEMEntS: We work with our travel partners to recommend the most appropriate travel arrangements, including costs. 05 ABOUT US YOUR GATEWAY TO A SUCCESSFUL CONFERENCE Delegate services Providing a warm welcome to Southampton and the surrounding area. Wherever your delegates have travelled from, we can: Meet and greet them at the airport or train station. Arrange transfers to and from the conference venue. Meet and greet them at the venue. Provide local information packs and maps on arrival. Provide a local information desk. Make accommodation bookings for attendees if this is not included in the conference package. CONTACT US 0345 226 9944 - [email protected] 06 Southampton Historic Past, Thriving Future The vibrant and uniquely connected port city of Southampton and the surrounding region has the infrastructure to host major international events. Our sucesses include: Music concerts and festivals at Southampton Football Club, The Ageas Bowl, Southampton Common, Broadlands and Beaulieu Motor Museum, Southampton International Boat Show, Clipper Around the World Yacht Race, Seawork Exhibition, Tall Ships, Millenium Youth Games and The Titanic Conference. Destination Southampton business affiliations: 07 ABOUT US YOUR GATEWAY TO A SUCCESSFUL CONFERENCE Key Events in the Region 2016 Local Produce Show 28th January 2016 South Coast Business Works 10th February 2016 ABP Southampton Half Marathon & 10k 24th April 2016 Southampton Soundclash 30th April – 1st May 2016 Christchurch Food & Wine Festival 7th-8th May 2016 Watercress Festival 15th May 2016 Bestival - Common People 28th-30th May 2016 Holi One Festival 1st June 2016 Isle of Wight Festival 9-12th June 2016 Rod Stewart – the Hits 2016 Concert 10th June 2016 Seawork 14th-16th June 2016 goodwood Festival of Speed 23rd-26th June 2016 Round the Island Race 2nd July 2016 Blissfields 1st-2nd July 2016 Winchester Hat Fair 1st-3rd July 2016 International Cricket England V Sri Lanka 5th July 2016 Let’s Rock Southampton 9th July 2016 South Coast Business Awards 14th July 2016 Farnborough International Air Show 16-17th July 2016 Zany Zebra’s Trail 16th July – 25th September 2016 America’s Cup World Series Portsmouth 21st-24th July 2016 new Forest Show 26th-28th July 2016 Wickham Festival 4th-7th August 2016 Cowes Week 6th-13th August 2016 Bournemouth Air Festival 18th-21st August 2016 International Cricket England V Pakistan 24th August 2016 Victorious Festival 27th-28th August 2016 Bestival 8th-11th September 2016 Romsey Show 10th September 2016 Southampton Boat Show 16th-25th September 2016 CONTACT US 0345 226 9944 - [email protected] 08 Southampton & The Solent City of Opportunity When you think of the city of Southampton probably a number of things come to mind... There’s the Premiership Football Club, affectionately known as The Saints, with fans all over the world; UK based fleets of Carnival (Cunard and P&O Cruises) and Royal Caribbean have established the city as Northern Europe’s largest and busiest cruise port and some of the finest shopping on the South Coast. Did you know? • Over 2 million passengers will pass through Southampton Airport in 2015. • We have some of the best Medieval walls in • Southampton is a natural harbour, enjoying double the country. tides
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