NORFOLK RECORDS COMMITTEE
Date: Friday 18 November 2011
Time: 10.30am
Venue: The Green Room, The Archive Centre County Hall, Martineau Lane, Norwich
Please Note:
Arrangements have been made for committee members to park on the county hall front car park (upon production of the agenda to the car park attendant) provided space is available.
Persons attending the meeting are requested to turn off mobile phones.
Lawrence Dalton, Norroy King of Arms (d. 1561), in the historiated initial ‘T’ in his grant of arms to Sir Thomas Venables, 1560 (Norfolk Record Office, GTN 6/9/1). Membership
Mr J W Bracey Broadland District Council Substitute: Mrs B Rix Ms D Carlo Norwich City Council Mrs A Claussen-Reynolds North Norfolk District Council Mrs M Coleman Great Yarmouth Borough Council Mr P J Duigan Breckland District Council Substitute: Mrs S Matthews Dr C J Kemp South Norfolk District Council Substitute: Mr T Blowfield Mr D Murphy Norfolk County Council Substitute: Mrs J Leggett Mrs E A Nockolds King’s Lynn and West Norfolk Borough Council Mr R Rockcliffe Norfolk County Council Substitute: Mrs J Leggett Mr M Sands Norwich City Council Ms V Thomas Norwich City Council Vacancy (Fiona Williamson) Norfolk County Council Substitute: Mr J Joyce
Non-Voting Members
Mr M R Begley Co-opted Member Mr R Jewson Custos Rotulorum Dr G A Metters Representative of the Norfolk Record Society Dr V Morgan Observer Prof. C Rawcliffe Co-opted Member Revd C Read Representative of the Bishop of Norwich Prof. R Wilson Co-opted Member
For further details and general enquiries about this Agenda please contact the Committee Officer: Kristen Jones on 01603 223053 or email [email protected] A g e n d a
1. To receive apologies and details of any substitute members attending.
2. Minutes (Page 1 )
To confirm the minutes of the meeting of the Norfolk Records Committee held on 24 June 2011.
3. Matters of Urgent Business
4. Members to Declare any Interests
Please indicate whether the interest is a personal one only or one which is prejudicial. A declaration of a personal interest should indicate the nature of the interest and the agenda item to which it relates. In the case of a personal interest, the member may speak and vote on the matter. Please note that if you are exempt from declaring a personal interest because it arises solely from your position on a body to which you were nominated by the County Council or a body exercising functions of a public nature (e.g. another local authority), you need only declare your interest if and when you intend to speak on a matter.
If a prejudicial interest is declared, the member should withdraw from the room whilst the matter is discussed unless members of the public are allowed to make representations, give evidence or answer questions about the matter, in which case you may attend the meeting for that purpose. You must immediately leave the room when you have finished or the meeting decides you have finished, if earlier.
These declarations apply to all those members present, whether the member is part of the meeting, attending to speak as a local member on an item or simply observing the meeting from the public seating area.
5. Norfolk Record Office – Performance and Budget Report (Page 7 ) 2011/12
Report by the County Archivist
6. Norfolk Record Office Service and Budget Planning 2012 to (Page 13 ) 2014
Report by the County Archivist
7. Risk register (Page 25 )
Report by the County Archivist 8. Leading the Nation’s Archives’: The National Archives’ (Page 29) Sectoral Role
Report by the County Archivist
9. Periodic Report, 1 April-30 September 2011 (Page 33 )
Report by the County Archivist
10. Exclusion of the Public
The committee is asked to consider excluding the public from the meeting under section 100A of the Local Government Act 1972 for consideration of the item below on the grounds it involves the likely disclosure of exempt information as defined by Paragraph 3 of Part 1 of Schedule 12A to the Act, and that the public interest in maintaining the exemption outweighs the public interest in disclosing the information.
The committee will be presented with the conclusion of the public interest test carried out by the report author and is recommended to confirm the exclusion.
11. Periodic Report: Appendix: Manuscripts purchased, 1 April (Page 79 ) -30 September 2011
Report by the County Archivist
12. Minutes (Page 83 )
To confirm the exempt minutes of the meeting of the Norfolk Records Committee held on 24 June 2011.
13. Date and Time of Next Meeting and Future Meeting Dates
The meeting dates for 2012 are as follows:
Date Time Venue Friday 13 January 10:30am The Green Room, Archive Centre Friday 27 April 10:30am The Green Room, Archive Centre Friday 22 June 10:30am The Green Room, Archive Centre Friday 23 November 10:30am The Green Room, Archive Centre
Chris Walton Head of Democratic Services County Hall Martineau Lane Norwich NR1 2DH
Date Agenda Published: 10 November 2011 If you need this document in large print, audio, Braille, alternative format or in a different language please contact Kristen Jones on 0344 800 8020 or 0344 800 8011 (textphone) and we will do our best to help. Norfolk Records Committee
Minutes of the Meeting held on 24 June 2011
Present:
Norfolk County Council North Norfolk District Council Mr D Murphy (Chairman) Mrs A Claussen-Reynolds Mr R Rockcliffe Dr F Williamson Norwich City Council Ms D Carlo Breckland District Council Ms V Thomas Mr P Duigan
Broadland District Council South Norfolk District Council Mr J Bracey Dr C J Kemp
Non-Voting Members
Representative of the Norfolk Record Co-Opted Member Society Mr M Begley Dr G A Metters Prof C Rawcliffe Prof R Wilson Observer Dr V Morgan
1. Apologies for Absence
1.1 Apologies for absence were received from Mrs M Coleman, Mrs E Nockolds, Mr M Sands, Mr R Jewson, and Revd C Read.
2. Election of Chairman
2.1 Mr Murphy was elected Chairman of the Norfolk Records Committee for the ensuing year.
3. Election of Vice-Chairman
3.1 Mr Duigan was elected Vice-Chairman of the Norfolk Records Committee for the ensuing year.
4. Minutes
4.1 The minutes of the previous meeting held on 14 January 2011 were confirmed by the Committee and signed by the Chairman.
5. Matters of Urgent Business
5.1 There were no items of urgent business.
6. Declarations of Interest
6.1 There were no declarations of interest.
7. Appointment of Co-opted Members and Observer
7.1 The annexed report (7) asked Members to appoint (or re-appoint) three Co-opted Members and one Observer for the ensuing year.
RESOLVED
7.2 That Mr Begley, Prof Rawcliffe, and Prof Wilson be re-appointed as Co-opted Members for the ensuing year.
7.3 That Dr Morgan be re-appointed as Observer for the ensuing year.
8. Accounts Approval and Urgent Business Sub-Committee
8.1 The annexed report (8) detailed the changes to the sub-committee and asked for Members to appoint representatives to the sub-committee.
RESOLVED
8.2 That Mr Murphy, Mr Rockcliffe, Mr Duigan, and Dr Kemp were appointed to serve on the sub-committee.
8.3 That the sub-committee exercise all the powers of the main Committee in dealing with matters which are urgent (having been agreed as such by the Head of Democratic Services and the Chief Officer(s) concerned) and which fall, partly or wholly, within the Terms of Reference of the Committee.
8.4 That the sub-committee be renamed to the Norfolk Records Urgent Business Sub- Committee to reflect the change in regulations.
9. Norfolk Records Committee Annual Accounting Statements 2010/11
9.1 The annexed report (9) introduced the Annual Return required by the Accounts and Audit (England) Regulations 2011.
RESOLVED
9.2 That the Committee approve the accounting statement at Section 1 of the Annual Return as set out in Appendix A of the report and that the Chairman sign the return.
9.3 That the Committee approve the Annual Governance Statement at Section 2 of the Annual Return as set out in Appendix A of the report, and that the Chairman and the County Archivist sign the return.
9.4 To note the Annual Internal Audit Report at Section 4 of the Annual Return as set out in Appendix A of the report, together with the note set out at Appendix C.
9.5 To receive a detailed Annual Governance Statement and a detailed Annual Internal Audit Report as set out in Appendices D and E.
10. Norfolk Record Office – Performance and Budget Report, April-March 2010/11
10.1 The annexed report (10) provided information on performance against service plans and budget out-turn information for 2010/11 for the Norfolk Record Office (NRO).
10.2 The Chairman thanked the Record Office staff for their exemplary efforts in extremely difficult financial times.
RESOLVED
10.3 To note the outturn performance against 2010/11 service plans.
10.4 To note the outturn revenue budget and reserves and provisions for 2010/11.
11. Annual Review of Charges for Services
11.1 The annexed report (11) dealt with the annual review of Record Office charges and recommended certain changes. Members were asked to note the new charges as shown in the appendices of the report.
11.2 During the discussion the following points were noted:
Members questioned whether some of the charges which were made fully covered the costs of those services, including staffing costs and equipment. The County Archivist confirmed that the costs were covered by the charges. He also noted that charges could be raised, but he felt it was important to keep pace with the charges of other record offices.
Members highlighted the charge of £65 per month for a photography permit and suggested that this type of charge was not always useful. It was suggested that perhaps a charge could be made instead for a number of visits over a three-month period rather than unlimited visits within one month and that this type of charge may be more attractive for some users. The County Archivist replied that a similar monthly charge, sychronised with that of the Record Office, had only recently been brought in by the Library Service, but that this was an area which could be reviewed at a future date.
Members noted that some of the photography permit charges may be prohibitive for students and the question was asked about whether a student discount was available. The County Archivist replied that the take-up rate for photography permits had gone up. He felt that this service was cheaper and more convenient than the copying service and there were additional benefits, such as savings in travel costs. In relation to the student discount query, the County Archivist stated that there were no explicit discounts, but it had been noted in the report that, at his discretion, he may be able to vary or waive charges if this were requested from individuals. However, it was important to keep adequate funding levels to ensure the viability of the service.
RESOLVED
11.3 To note the charges as outlined in the appendices.
12. Risk Register
12.1 The annexed report (12) asked the Committee to note the latest version of the Norfolk Record Office’s Risk Register and invited Member comments.
12.2 During the discussion, Members considered the use of the term ‘partnership’ and whether it was appropriate to use this term within the Risk Register, as there was no legal contract which governed these arrangements. The County Archivist stated that there were different degrees of partnership working, with some arrangements working within a contract and others operating more informally. It was suggested that the term ‘working arrangement’ be used instead when there was not a legal contract to govern the relationship with other bodies.
RESOLVED
12.3 To note the latest version of the NRO’s Risk Register.
13. Norfolk Record Office Service Plan, 2011-14
13.1 The annexed report (13) outlined the service planning priorities for the Norfolk Record Office and its key service activities over the next three years. It highlighted the three strategic ambitions to which the work of the NRO contributed and also listed headline activities for the coming year.
13.2 During the discussion the following points were noted:
In response to a question on how the budget pressures might limit the realisation of the strategic ambitions, the County Archivist said that he felt it was prudent err on the side of caution, as a number of external funding streams were either ceasing or ones which had been expected might not materialise, such as the funding which was thought to follow the Government’s Command Paper Archives for the 21st Century. He noted that The Record Office would continue to rigorously pursue external funding, but he felt it was possible that budget pressures could have an impact on how the Record Office supported the strategic ambitions.
It was asked whether the Norfolk Record Office were able to get a share of the Community Infrastructure Levy through Regulation 123. The County Archivist replied that, in practical terms, it had been shown across the country that archives had actually received very little of this funding, as they were competing with much larger and higher-profile services.
It was noted that the Community Infrastructure Levy funding was controlled by the local District Councils and that the charging schedules were set out in September. Members hoped that their District Council colleagues would support the Norfolk Record Office through this funding stream. The Chairman noted that the Community Infrastructure Levy would be discussed at the next Public Sector Leaders’ Board.
RESOLVED
13.3 To note the Service Plan and approve its use with future grant applications.
14. The Medieval Records of the Great Hospital, Norwich: Inscription in UNESCO’s UK Memory of the World Register
14.1 The annexed report (14) informed Members about the recent inscription of the medieval records of the Great Hospital, Norwich in UNESCO’s UK Memory of the World Register and gave information about the records themselves. Members were asked the note the report.
14.2 The Chairman thanked Prof Rawcliffe for her instrumental role in supporting this successful application. Prof Rawcliffe added that these records were highly important, as they were the only medieval hospital archives to receive UNESCO status.
RESOLVED
14.3 To note the report.
15. Periodic Report, 1 October 2010-31 March 2011
15.1 The annexed report (15) informed the Committee in detail about the activities of the Norfolk Record Office during the period, giving Performance Indicators and listing the accessions received during the period. Members were asked to note the report.
15.2 The County Archivist noted that the volume of accessions catalogued had dramatically increased as a direct result of a new approach being used which has been very effective. He noted that a record 53 square metres of documents had been catalogued.
RESOLVED
15.3 To note the report.
16. Annual Report, 2010-11
16.1 The annexed report (16) provided a selective summary of the activities of the Norfolk Record Office during the period, based on two detailed half-yearly reports to the Committee. Members were asked to note the report.
RESOLVED
16.2 To note the report.
17. Exclusion of the Public
17.1 The Committee was asked to consider excluding the public from the meeting under Section 100A of the Local Government Act 1972 for consideration of the item below, on the grounds it involved the likely disclosure of exempt information as defined by Paragraph 3 of Part 1 of Schedule 12A to the Act, and that the public interest in maintaining the exemption outweighed the public interest in disclosing the information.
17.2 The County Archivist presented the following conclusion of the public interest test:
The NRO bids at auctions and acquires by private treaty sales documents of relevance to Norfolk, which fit within its Collections Policy. The prices of
documents are increasing all the time, particularly because dealers’ attitudes are “to charge what the market can stand”. If prices paid by the NRO for documents were to become generally known publicly, this will have the effect of inflating the market. Since public funds are involved in its purchases, the NRO operates a strict value for money policy and strives to pay no more than is necessary, while, at the same time, trying to ensure that no important documents are lost to Norfolk. Releasing information about prices paid for documents would have a significant detrimental impact on NCC’s commercial revenue and might put documents out of the NRO’s financial reach, thereby losing part of the county’s written heritage. It was therefore not in the public interest to release information about prices paid for document purchases.
RESOLVED
17.3 To exclude the public for the following item.
PUBLIC SUMMARY OF THE EXEMPT MINUTES
18. Periodic Report: Appendix: Manuscripts purchased, 1 October 2010-31 March 2011
18.1 The exempt report gave details of the documents purchased by the Norfolk Record Office during the period.
RESOLVED
18.2 To note the report.
19. Date and Time of Next Meeting and Future Meeting Dates
19.1 Members noted that the next meeting would take place at 10:30am on Friday 18 November 2011 in The Green Room, The Archive Centre. The following meeting dates and details for 2012 were also noted:
Date Time Venue Friday 13 January 10:30am The Green Room, Archive Centre Friday 27 April 10:30am The Green Room, Archive Centre Friday 22 June 10:30am The Green Room, Archive Centre Friday 23 November 10:30am The Green Room, Archive Centre
Mr D Murphy, Chairman
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NORFOLK RECORDS COMMITTEE 18 November 2011 Item no 5
Norfolk Record Office - Performance and Budget Report 2011/12
A report by the County Archivist
Executive Summary
This report provides information on performance against service plans and forecast budget out-turn information for 2011/12 for the Norfolk Record Office (NRO). Section 1 covers service performance information in the context of delivering service plans, and Section 2 covers financial performance.
The main issues for consideration by this Committee are:
At the end of October 2011 the forecast revenue budget out-turn for the NRO is a break-even position.
The Big Conversation savings target of £0.076m is on track to be achieved by the end of the financial year.
Performance indicators for the Norfolk Record Office show that The Archive Centre has continued to increase its range of audience participation, although numbers are down compared with the same period in 2010.
Performance against the 2011/12 service plans has been good to date and is reported in more detail in the accompanying report.
Action Required
The Norfolk Records Committee is asked to consider and comment on:
Performance with the 2011/12 service plans Performance with the revenue budget and reserves and provisions for 2011/12.
1. Performance against Service Plans
1.1 Performance Summary
1.1.1. In the period April-October 2011, visitors to the Record Office, to NRO events elsewhere and to exhibitions and events which included NRO items have involved 20,265 people, and the service has continued to attract new audiences among all age groups. In addition to usual workshops for schools, pupils at Sewell Park
File: NRO finance and performance report November 2011 final.doc College enjoyed a session looking at changes in Norwich during the twentieth century during their activities week. Families from Firside Junior School took part in a further course on tracing your family tree as part of the family learning programme.
Young people, aged 17- 25, from the YMCA in Norwich visited the Norfolk Record Office as part of a project to produce an exhibition on the history of buildings used in the Norfolk and Norwich Festival. The final exhibition was displayed in the Forum as part of the festival. A group of young people attended a two-day archive training session, in July 2011, as part of a project with Seachange Arts. They used skills learnt in these sessions to research the history of circuses in Norfolk, and incorporated their findings into a performance at the ‘Out There’ festival.
Programmes for adults included a joint workshop for tutors of adult literacy teachers focusing on how documents can be utilized to explore the use of language and power, at the Research and Practice in Adult Literacy conference at the University of East Anglia.
222 family members participated in the nine holiday activities which took place. These included two new activities looking into the rôle of the Americans in Norfolk during the Second World War, which had families making badges, escape maps and nose art, based on material from the archives of the United States Army Air Force. One of these activities formed part of the Record Office’s contribution to the BBC ‘Hands on History Reel History’ series.
1.2 Norfolk Record Office (NRO): some example of progress
1.2.1 United Nations Status for NRO Documents In May, the medieval records of The Great Hospital in Norwich, which are part of the NRO’s ‘Designated’ collection, were additionally awarded UN Status by UNESCO, the United Nations Educational, Scientific and Cultural Organization. The archive of St Giles’s Hospital (known as ‘The Great Hospital’), founded in c. 1249, is said to have ‘no rival anywhere in the country’ and has been described as the ‘fullest and by far the most important set of British medieval hospital records to survive the English Reformation’.
The Great Hospital’s medieval records have now been inscribed in the UNESCO UK Memory of the World Register, an online catalogue created to help promote the UK’s documentary heritage across the UK and the world. The register is part of a UNESCO programme to support and raise awareness of archives. The Great Hospital records are one of a select group of only thirty items inscribed in the register. The extensive records of the Great Hospital run from its foundation in c.1249 by Walter de Suffield, Bishop of Norwich, until 1988.
In September, at a ceremony for this year’s winners, held at the House of Lords, the County Archivist, received a plaque bearing details of the Record Office’s award, which was presented on behalf of UNESCO by David Dawson, the Chairman of the UK Memory of the World Working Group.
1.2.2 External Grants maintain the NRO’s Cataloguing Programme The NRO has continued its successful policy of seeking and acquiring external grants to fund cataloguing projects. The office was named as the 2011 winner of the prestigious Business Archives Council (BAC) Cataloguing Grant for Business Archives File: NRO finance and performance report November 2011 final.doc prize, the judging panel, on behalf of the BAC, having awarded the grant to support the cataloguing of the archives of Gaymers, The Gaymer Group Ltd of Attleborough, Norfolk, cider and related beverage manufacturers. In addition to the rarity of the collection, the panel was impressed by the way the NRO’s project would provide a paid internship placement with experience of working with business archives. The intern took up post on 12 September and the project is due to be completed by 31 March 2012. Launched in 2010, the BAC grant is in support of the National Strategy for Business Archives.
The NRO also received a grant from the Norwich Town Close Estate Charity to enable the cataloguing of the important archive of Tom Eaton, who was a major figure in the life of Norwich and a tireless campaigner for his native city over many decades. Between 1959 and 2004, Mr Eaton deposited with the Record Office a very extensive archive, covering many aspects of his life, the history of his family and the history of Norwich. The cataloguing archivist began work on 26 September and the project will extend until August 2012.
The cataloguing phase of the Evelyn Cohen and Jordan Uttal Memorial Cataloguing Project, funded by the Memorial Trust of the 2nd Air Division, finished earlier this year and activities based on the completed catalogue have now begun. A children’s half-term workshop related to the project was run in May by the NRO’s Education and Outreach team and was attended by 20 children and eight adults. A further children’s activity occurred in October and was attended by 21 children and 15 adults, in association with the BBC’s 'Hands on History' series. The catalogue itself was launched online on 14 November, at the Trust’s AGM in Norwich.
1.2.3. Building an Education: Norfolk Rural Schools, 1850-1950 Exhibition This archive exhibition, which gives a unique insight into the development of education in Norfolk over the last 200 years, was officially opened by the Chief Executive of English Heritage, Dr Simon Thurley, CBE, and the Leader of Norfolk County Council, at The Archive Centre, on 19 September. It celebrates the work of a two-year project which surveyed every surviving rural school in Norfolk built before 1950. The project, based at the School of Education and Lifelong Learning at the University of East Anglia, was initiated by the Norfolk Historic Buildings Group, working in partnership with the Norfolk Record Office, and was supported by funding from English Heritage.
Recording work for the project was carried out by a team of enthusiastic volunteers, who painstakingly visited, photographed and recorded information about individual schools right across the county. The building survey relied heavily on a wide range of archival sources in the Norfolk Record Office, which help show how the buildings were used and what type of education they supported. The exhibition, which is open to the public from 20 September to 8 December, also includes objects representing Norfolk school life, loaned by Gressenhall Farm and Workhouse Museum of Norfolk Life.
1.3 Conclusion
1.3.1 Our conclusion is that this has been a good year so far for performance and the delivery of Record Office service plans which have benefited the people of Norfolk.
File: NRO finance and performance report November 2011 final.doc 2. Budget Out-turn 2011/12
2.1 Revenue Budget
2.1.1 Based on the position at the end of October 2011, the NRO anticipates a break- even budget position. The budget out-turn is summarised in the table below.
2.1.2 The budget has been reduced by £0.022m during the year. This was due to shared services budget transfers for Business Support and the claw back of the budgeted 1% pay award.
2.1.3 Big Conversation savings on are track to be achieved for a total of £0.076m from a combination of reductions to staffing and energy efficiencies.
2.1.4 The table below sets out the net revenue service budgets and out-turn for the NRO.
Service Approved Forecast Forecast Forecast Variance budget Outturn +Over/- +Over/Underspend since last £m £m Underspend as % of budget report £m £m Record 1.492 1.492 0 0% 0 Office Corporate Data 0.054 0.054 0 0% 0 Protection Corporate Freedom of 0.096 0.096 0 0% 0 Information Total 1.642 1.642 0 0% 0
2.2 Capital programme
2.2.1 There are no capital programme implications to report for 2010/11 for the Norfolk Record Office.
2.3 Reserves and Provisions
2.3.1 The table summarising the 2011/12 position appears below.
The Unspent Grants and Contributions Reserve balance of £0.003m has been transferred to revenue for the Circus Project and £0.030m has been transferred for the Gunton Catalogue Project.
File: NRO finance and performance report November 2011 final.doc
Balances Outturn Change Reserves and Provisions 2010/11 at at 01Apr10 31Mar11
£M £M £M Norfolk Record Office Residual Insurance and Lottery Bids 0.430 0.400 -0.030 Manuscript Reserve 0.000 0.000 0.000 ICT Reserve 0.000 0.000 0.000 Unspent Grants & Contributions Reserve 0.003 0.000 -0.003 Service Total 0.433 0.400 -0.033
3. Resource implications
3.1 The implications for resources including, financial, staff, property and IT, where relevant, are set out in Section 2 of this report.
4. Other Implications
4.1 Officers have considered all the implications which members should be aware of. Apart from those listed in the report (above), there are no other implications to take into account
5. Equality Impact Assessment (EqIA)
5.1 The Norfolk Record Office’s Service Plan places diversity, equality and community cohesion at the heart of service development and service delivery. It aims to ensure that activities included in the service plan are accessible to diverse groups in Norfolk and that all policies, practices and procedures undergo equality impact assessment. These assessments help the service focus on meeting the needs of customers in relation to age, disability, gender, race, religion & belief and sexual orientation.
6. Section 17 – Crime and Disorder Act
6.1 There are no direct implications for Crime and Disorder within this report.
7. Conclusion
7.1 The Norfolk Record Office is on track to achieve a break-even budget position for 2011/12. Progress with service plans points to some continuing improvement.
File: NRO finance and performance report November 2011 final.doc 8. Recommendation or Action Required
8.1 The Norfolk Records Committee is asked to consider and comment on:
Performance with the 2011/12 service plans Performance with the revenue budget and reserves and provisions for 2011/12.
Officer Contact
If you have any questions about matters contained in this paper please get in touch with:
John Perrott Finance and Business Support Manager Cultural Services Community Services Department Tel: 01603 222054 Email: [email protected]
Dr John Alban County Archivist, Norfolk Record Office The Archive Centre, County Hall Norwich, NR1 2DQ Tel: 01603 222599 Email: [email protected]
If you need this report in large print, audio, Braille, alternative format or in a different language please contact Jen McConnell on 0344 800 8020 or 0344 800 8011 (textphone) and we will do our best to help.
File: NRO finance and performance report November 2011 final.doc NORFOLK RECORDS COMMITTEE 18 November 2011 Item No 6
Norfolk Record Office Service and Budget Planning 2012 to 2014 Report by the County Archivist
Summary This report sets out the financial and planning context for the Norfolk Record Office (NRO) for the next two years. It includes: - a detailed list of revenue costs and pressures facing the service; - a detailed list of savings proposals for the service; - information concerning the departmental capital programme.
Action Required Members are asked to consider and comment on the following; - the revised service and financial planning context and assumptions; - the revised spending pressures and savings for the NRO; - the proposed list of new and amended capital schemes.
1 Background 1.1 In February 2011, the County Council agreed a new core role and a three-year programme of work to support reshaping the role of the County Council and to deliver savings needed to meet the Government’s planned spending reductions. This was shaped following the Council’s largest ever consultation, the Big Conversation. 1.2 The County Council agreed a budget for 2011-12, which included delivery of £59.8m savings towards a then predicted funding gap of £155m for the three- year period 2011-14. The gap included the impact of increasing costs, increasing demand for services and reduction in Government funding to councils. Council in February also asked Chief Officers, in consultation with Cabinet Members, to take the action required to deliver the budget savings for 2012-13 and 2013-4 that were consulted on and set out in the Medium Term Financial Plan. 1.3 Cabinet at its meeting on 12 September 2011 reviewed the progress made so far in the three-year programme of change and considered revisions to planning forecasts, including a revised funding gap and changes to the context for medium term planning. It also set out high level guidance to Chief Officers for forward planning of services. 1.4 This paper brings together for Norfolk Records Committee Members the following: Revised financial and planning assumptions agreed by Cabinet in September to inform the Council’s budget proposals. A review of the progress made to date by the NRO within the planned three-year programme. The revised budget position for the NRO based on updated financial forecasts and budget proposals for emerging cost pressures, new savings and revisions to future savings currently within the three-year plan. A detailed list of the updated costs and pressures facing the NRO. A detailed list of updated proposals for savings. A list of new and amended capital schemes.
2 Financial and planning context 2.1 The context for the County Council’s three-year planning was set out by Cabinet in its report in September. The themes are largely unchanged from previous years, since they reflect on-going long-term challenges and issues, however there are some national policy changes, set out below, which are likely to impact on the work of the County Council: Reductions in some grants including the Area Based Grant which has had an impact on services funded from those sources The introduction of a new funding system from 2013-14, which will replace the existing Formula grant. The proposal is for a system based on local retention of business rates, which would see increase in funding linked directly to local growth in business rates. The transfer of resources and responsibility from some national and
regional public bodies to local authorities. For example, the County Council will start to receive funding to take over responsibility for public health from 2012/13 (previously carried out by PCTs) The opportunity to transfer some services and assets from local authorities to community and third sector organisations and groups, and the giving of more freedom to schools, colleges and GPs. A confirmation of the move away from centralised performance and financial monitoring, and towards the self-publication of data to facilitate local public scrutiny of how we deliver services. The reforms to the health system in England and a new leadership role for top-tier local authorities in: establishing and developing Health and Wellbeing Boards; the transfer of public health functions and responsibilities from the PCT; an expanded health scrutiny function; the development of local HealthWatch from the existing LINks led system of patient advocacy and representation; integration of health and social care, across all age ranges. The Government is keen to embrace payment on results, whether services are provided by the public or private sector. This may affect the way the Council currently plans and monitors budgets and services An extensive review of health and social care policy, and a stream of new proposals for legislative and practice change in this field The rapid expansion of academies with consequent impacts for the funding of education and related services The commitment to personalisation as the model for social care funding and delivery. 2.2 The Government set out its overall national financial framework for 2011-15 within the Comprehensive Spending Review, 2010, which was announced in the Autumn 2010. This remains the main basis for the authority’s forecasts of funding for the next three years. The Local Government Finance Settlement announced in December 2010 provided details of the provisional grant funding for 2012-13. The Council has also received indicative grant allocations for some core grants for 2012-13. 2.3 The Government is intending to introduce a new local government funding scheme from 2013-14, centred on local retention of business rates. It is likely that funding will be baselined on 2012-13 formula grant funding and thereafter impacted by changes in locally generated business rates. For 2013-14 and 2014-15 the local retention of business rates scheme would still operate within the overall funding envelope set out in the Spending Review 2010 for those years. A review of the financial assumptions and cost pressures has been undertaken and revisions to the original financial forecast were set out in the paper to Cabinet in September. The key financial assumptions and changes are: A 1% pay award in 2012-13 and 2013-14; 2% general inflation and 4% for social care transport costs. Revision of inflation forecasts based on the 2011-12 budget.
Revised forecasts of demographic and legislative costs. Inclusion of known changes to core grants. Expected formula grant reduction of £17.137m in 2012-13 and forecast of £5m in 2013-14. Continued planning for a council tax freeze in 2012-13 and 2013- 14.
2.4 Overall, the savings required in 2011-12 of nearly £60m are on track to be delivered. 2.5 Based on the revised financial forecasts set out in paragraph 1.4 there is now a revised funding shortfall of £75m in the following two years (2012-14). 2.6 In respect of the Council’s capital investment, the Spending Review 2010 included some significant changes to capital funding, with the cessation of any new supported capital borrowing. From 2011-12, Government support to capital funding is via capital grant.
3 Service specific context 3.1 With the financial constraints as a ‘given’, in planning for the next two years the NRO faces the following additional key challenges and opportunities:
3.1.1 1 October 2011 saw the abolition of the Museums, Libraries and Archives Council (MLA) and the transfer to The National Archives (TNA) of the MLA’s former responsibility for archives. This move to single leadership of the archive sector is seen as a significant step towards building a more resilient and unified archive network. (From the same date, the MLA’s responsibility for Museums and Libraries transferred to the Arts Council England.) 3.1.2 Norfolk’s ageing population, and its anticipated impact on demands for services, is well understood – Norfolk has the highest number of people aged 65+ of all shire counties in the Eastern Region, and this number is growing at a faster rate than average. Demand for services continues to rise steadily as a result of this. NRO has a good record in developing services for older people and is working with Adult Social Care to tailor its services more specifically to people’s needs. 3.1.3 Opportunities for better joint working Changes to the make-up and organisation of services, a requirement for better partnership working across sectors, and experience of ‘good practice’ has highlighted significant opportunities for improved outcomes and better value for money. These act as drivers for the department’s planning, and include: Maximising the benefits of a single Community Services department. By organising ourselves as a single department, and by planning together, previous Social Care, Cultural and Community Safety Services can provide more straightforward and effective services. This is particularly the case in improving the department’s universal services offer, better access to good information and advice, and in involving communities in activities and service design.
3.1.4 Performance Challenges In setting out the context for the Council’s planning, the authority must consider its performance challenges – those areas of performance where it is vital that the Council delivers significant improvements, or where it has to maintain a high level of performance. For Community Services the main performance challenges are: Maintaining high levels of performance in key Cultural Services. Norfolk has high performing Cultural Services. Library and museum usage is amongst the highest per head of population nationally, and the NRO has been ranked by TNA as a four-star archive service. However, whilst Norfolk has to date bucked national trends for reducing library, museum and archive usage, it has recently seen the first signs of some reductions, meaning that maintaining the current high performance becomes one of the key challenges.
3.1.5 Risks In planning for the next two years, the previously mentioned external challenges and uncertainties feature strongly on the Cultural Services risk register. There are however a number of internal challenges and uncertainties that have not been mentioned earlier, but are detailed on the Cultural Services risk register, including: Ensuring capacity in IT systems to support Community Services delivery and enable staff to process forms and financial information in for example Care First.
Ensuring that the department is able to continue to deliver services at a time of significant change for staff.
Other NRO-specific risks appear on the NRO risk register. 3.1.6 Community Services priorities for 2012-14 Taking into account the key drivers, performance challenges and risks highlighted above, priorities for Community Services for 2012-14 are as follows: Deliver the budget savings Work closely with health services to provide and commission community-focused services around GP surgeries Provide all people eligible for social care a choice through a personal budget or direct payments Maintain the current high levels of performance in key cultural services Make sure that vulnerable people are independent, active and safe within their community Supporting the economic wellbeing of individuals, communities and the County
These priorities will drive the Norfolk Record Office’s planning in the coming
months. In addition, the priorities will be used to drive more joined-up planning. Within Community Services, the priorities around communities and the economy will help the department make important links between the roles of Cultural and care services in supporting the most vulnerable people. They will also help Community Services identify areas for joint working with Children’s Services and Environment, Transport and Development.
4 Financial and service planning for 2012-14 4.1 In evaluating the progress made so far in delivering current year savings and putting in place actions to deliver planned future savings, Cabinet agreed that the Chief Officers’ planning for 2012-14 should continue to implement the three-year programme of work approved by County Council in February. 4.2 Cabinet also asked Chief Officers to continue to seek opportunities for new efficiencies and improved ways of working to deliver the Council’s new core role. Cabinet confirmed that, where Chief Officers identify additional cost pressures and/or changes to savings for 2012-13, not reflected in the report to Cabinet on 12 September, they will be expected to identify additional savings to offset the reduction. Chief Officers were asked to report revised plans to Panels and Joint Committees in November.
5 Review of progress within the current three-year programme and proposed changes 5.1 The progress made by the NRO towards delivery of savings for 2011-12 is being reported within the integrated performance and budget monitoring reports. The increased archive storage income saving of £0.010m has been replaced by an increase to energy and efficiency savings of £0.010m. 5.2 Progress with delivering 2011/12 NRO budget savings is good and the approved savings are shown below for information.
Ref NRO Savings 2011/12 £,000 C7 Reduced staffing in Record Office -36 Energy and efficiency savings -40 Total NRO Savings 2011/12 -76
5.3 For 2011/12, NRO savings were implemented without further change. 5.4 NRO revised cost pressures for 2012/13 and 2013/14 are detailed in Appendix A. However, there are minor changes proposed for 2012/13 and 2013/14:
The increased archive storage income saving of £0.010m has been replaced by an increase to energy and efficiency savings of £0.010m for both 2012/13 and 13/14
5.5 In addition, the service is forward planning for the delivery of savings in future years and has put in place actions in 2011-12 to enable delivery of agreed
savings in 2012-13 and 2013-14. 5.6 In February, schemes and funding were considered within a three-year capital programme as part of the Medium Term Financial Plan 2011-14. Capital bids are identified following option appraisal and these will be evaluated by the Corporate Capital and Asset Management Group (CCAMG). These will be evaluated alongside existing schemes using the capital prioritisation model and recommendations for any revision to the programme will be reported to January Overview and Scrutiny Panels and Joint Committees. The revenue consequences of capital spending (financing charges and changes in operational costs) have been incorporated within the financial planning. 5.7 Details of Community Services capital funding is shown in Appendix B for information. At present there are no proposals for NRO capital schemes in 2012/13 or 2013/14.
6 Consultation 6.1 The Norfolk Big Conversation budget consultation, which ran from 26 October 2010 to 10 January 2011 consulted on a three-year programme of savings. This was agreed by council on 14 February 2011. At the time, it was recognised that further consultation and involvement work would be required on the implementation of some of these proposals. 6.2 As part of the engagement on the 2012/13 budget, the Council is also consulting on the proposed changes to the level of savings on two of the Big Conversation proposals agreed in February 2011. These are post-16 transport (B3) and rural bus service subsidies (H11). Additionally, the authority is seeking views on the proposal by Cabinet to maintain the freeze on council tax (at the 2010/11 level) for a further year, as set out in the September Cabinet report. Since that report the Government has announced that it will be providing a further tax freeze grant for the 2012-13 tax year, albeit on a one-off basis (the tax freeze grant for 2011-12 is ongoing until at least 2014- 15). We are awaiting details of the amount of grant payable, and County Council will consider use of the one-off grant as part of its overall budget decisions in February. 6.3 The budget consultation opened on 1 October 2011 and will run until 31 December 2011. The principle routes to publicise this are via the October edition of Your Norfolk, the Norfolk County Council website and through the press. People can respond online, through the Customer Service Centre, via the Have Your Say email address or by post. People can also respond by contacting their elected members. The results of of the consultation will feed into the January cabinet in 2012.
7 Equality impact assessment 7.1 Individual Equality Impact Assessments were carried out in 2010-11 on all the Council’s budget proposals for 2011-14 that would potentially have an impact on identified groups with protected characteristics . 7.2 The legislation and statutory codes of practice informing the Council’s work on equality impact assessments recommended that consultation with relevant groups should form a core part of the evidence used to prepare an equality impact assessment. These consultations were carried out from Octobe
201- to January 2011.
7.3 A full equality impact assessment report was published alongside the Cabinet budget papers in January 2011. In all their decisions and functions pub authorities must give due weight to the need to promote disability equality in relation to the six parts of the general duty:
Promote equality of opportunity between disabled people and other people
Eliminate unlawful discrimination
Eliminate harassment of disabled people that is related to their disabilities
Promote positive attitudes towards disabled persons
Encourage participation by disabled people in public life; and
Take account of disabled people’s disabilities, even where that involves treating disabled people more favourably than others.
7.4 Where the Council identifies potential adverse impact on protected groups, it must do two things. Firstly, it must consider whether to go ahead with the proposal, or amend it in some way, with a view to promoting equality and tackling disadvantage for the protected group affected. If it takes the decision to go ahead with the proposal in its current form, it must identify actions to reduce or mitigate the adverse impact.
8 Section 17 – Crime and Disorder Act 8.1 There are no direct implications for Crime and Disorder within this report.
9 Resource implications 9.1 The implications for resources are laid out in sections Five and Six and Appendices A and B of this report.
10 Staffing implications 10.1 The financial implications of reductions in staffing levels for all services was assessed corporately as part of the overall budget proposals for 2011-14 reported in January 2011.
11 Risk assessment 11.1 The main risks and issues associated with these proposals have been highlighted in Sections Three and Five. However, given the scale of potential change associated with the budget proposals, there are a series of risks which are generic to all services:
Service performance: the risk that the scale of change will impact on performance and on user satisfaction with services; Staffing: the risk that skills and knowledge may be lost as people leave or are made redundant, and that staff morale is adversely affected; Capacity for change: the proposals require significant transformation and
change to services, and there is a risk that there will be insufficient capacity to re-design services and implement new ways of working;
12 Action required 12.1 Norfolk Records Committee Members are asked to consider and comment on the following: - the revised service and financial planning context and assumption; - the revised spending pressures and savings for the NRO; - the proposed list of new and amended capital schemes
Officer Contact
If you have any questions about matters contained in this paper please get in touch with: John Perrott Finance and Business Support Manager Cultural Services Community Services Department Tel: 01603 222054 Email: [email protected]
Dr John Alban County Archivist, Norfolk Record Office The Archive Centre, County Hall Norwich, NR1 2DQ Tel: 01603 222599 Email: [email protected]
If you need this Agenda in large print, audio, Braille, alternative format or in a different language please contact Jill Blake on 0344 800 8020 or 0344 800 8011 (textphone) and we will do our best to help.
APPENDIX A - Proposed NRO Budget Changes 2012-14
2012-13 2013-14 NORFOLK RECORD £m £m OFFICE
ADDITIONAL COSTS Basic Inflation - Pay ( 2012-14 - 1%) 0.009 0.009 Basic Inflation – Prices (General 2%, School 0.013 0.013 and social care passenger transport 4%) Sub Total Additional Costs 0.022 0.022
Ref BUDGET SAVINGS Norfolk Record Office C7 Reduced Staffing in Record Office -0.017 -0.045 Energy and Efficiency Savings -0.040 -0.020 Total Norfolk Record Office Savings Proposals -0.057 -0.065
Big Conversation proposals -0.047 -0.055 New savings proposals -0.010 -0.010 Total Savings Proposals -0.057 -0.065
Removal of budget for 2011-12 pay award -0.007 0.000 NET TOTAL -0.042 -0.043
Appendix B: Capital Programme 2012-14
Community Services - Indicative capital programmes for 2012-13 and 2013-14
Scheme 2012-13 2013-14 £m £m
Community Services Adult Care Unallocated capital grant (note 1) 2.229
Adult Care – Total 2.229
Cultural Services – Library 0.196 refurbishment programme (note 2)
Cultural Services - Total 0.196
Community Services - Total 2.425
Funding of Programme
Non-ring fenced capital grant funding 2.229 Funding from capital receipts and prudential borrowing Internal NCC funding 0.196 Other External Grants and Contributions
Total 2.425
Note – at present there are no new schemes being proposed for the NRO.
NORFOLK RECORDS COMMITTEE 18 November 2011 Item No: 7
RISK REGISTER
Report by the County Archivist
Summary
This report asks the Norfolk Records Committee to note the latest version of the Norfolk Record Office’s risk register and invites any comments
1. Introduction 1.1. The Accounts and Audit (Amendment) (England) Regulations, 2006 require the reporting of an Annual Governance Statement. The Governance Statement provides assurance that the organisation's governance framework is adequate and effective.
1.2. The Annual Governance Statement is a wide statement, covering not only financial control, but the whole internal control environment. The Norfolk Records Committee has to take responsibility for internal control (including risk management), and also the Statement on Internal Control.
1.3. The Norfolk Records Committee is responsible for ensuring that there is an adequate system of internal control in place (including risk management arrangements).
1.4. Members of the Norfolk Records Committee attended a training session on Risk Management on 16 July 2010.
2. Risk Management 2.1. The Norfolk Records Committee’s aims and objectives are achieved through the Norfolk Record Office (NRO).
2.2. The NRO has a risk register which its Management Team reviews on a three-monthly basis, taking into account new control measures and target risk scores. The risk register is recorded on the Council’s performance and risk management software, PRISM.
2.3. The last quarterly review of the NRO Risk Register was on 13 October 2011. There are currently six risks, all assessed at ‘medium’ level. Only one risk is showing some concerns and actions are in place to mitigate this. Three of the risks have met their target scores, but it has been decided to retain these risks on the Risk Register for future monitoring.
t:/County Archivist/Records Committee/NRO Risk Report November Members Committee 2011.doc 02/06/2011 18:43 2.4. A summary of the NRO risk register, as revised on 13 October 2011, along with specific details relating to the risk which is showing some concerns, is appended to this report for consideration by the Committee. This follows the agreed process for reporting key risks to members.
2.5. In addition to the NRO Risk Register, the Cultural Services Risk Register will also include any significant risks which relate to the NRO, as well as any cross-cutting risks which may apply uniformly across services within Cultural Services.
2.6. In this way, the NRO complies with corporate reporting requirements relating to Risk Registers.
3. S17 Crime and Disorder Act The Norfolk Record Office takes account of the need to address the issues of social exclusion, one of the key triggers for crime and disorder, and consistently works to ensure that services are accessible to everyone. Identification is made of those target groups who are less likely to benefit from services due to different factors, and services are tailored so that they can participate on an equal basis.
4. Equality Impact Assessment (EqIA) The Norfolk Record Office’s Service Plan places diversity, equality and community cohesion at the heart of service development and service delivery. It aims to ensure that activities included in the service plan are accessible to diverse groups in Norfolk and that all policies, practices and procedures undergo equality impact assessment. These assessments help the service focus on meeting the needs of customers in relation to age, disability, gender, race, religion and belief and sexual orientation. 5. Any other Implications Officers have considered all the implications of which members should be aware. Apart from those listed in the report above, there are no other implications to take into account.
6. Recommendation That the Committee notes the NRO’s Risk Register, as revised on 13 October 2011, and makes any comments, as necessary.
Officer Contact: Dr John Alban, County Archivist Tel.: 01603 222599; e-mail: [email protected]
If you need this report in large print, audio, Braille, alternative format or in a different language, please contact the County Archivist on 0344 800 8020 or 0344 800 8011 (textphone) and we will do our best to help.
t:/County Archivist/Records Committee/NRO Risk Report November Members Committee 2011.doc 02/06/2011 18:43
Appendix 1 Risk Register Summary Risk Risk Description Risk Score Prospect Risk Owner No. Loss of or reduction in external funding through uncertainties for archives at a national 9 (3x3) Green – J.R. Alban 1 level could lead to a reduced capacity to deliver the service, or threaten business Medium On viability. Schedule A lack of clarity in roles and responsibilities of partnerships leads to capacity issues and 6 (2x3) Amber - J.R. Alban 2 potential drains on business as usual. This results in negative reputation, with potential Medium Some knock-on effects in relation to funding. Concerns A technical fault within our ICT software and hardware systems and programmes could 5 (1x5) Met J.R. Alban 3 lead to the loss of our catalogue; this would have a very significant impact on our Medium target service and would result in it being inoperable with considerable negative public concern affecting our reputation as the Country's top archive centre. Loss of building systems or plant for a substantial period, including the non delivery of 5 (1x5) Met J.R. Alban environment conditions, could threaten our holdings through damage and deterioration. Medium target 4 This could result in public services being unavailable, legal challenge from owners of collections and would negatively impact on our reputation. Due to our small levels of staff any long term shortage in key areas for whatever reason 8 (2x4) Green – J.R. Alban 5 could lead to premises closure, support service downtime, increased backfill costs and Medium On loss of income. This could result in public services being unavailable and would Schedule negatively impact on our reputation A lack of effective site security could lead to vandalism resulting in loss of building, 4 (1x4) Met J.R. Alban 6 collections and concerns for staff safety. This could result in prosecution and poor Medium target reputation Footnote: See below definitions for prospects
Met Target Target risk score has been achieved On Schedule (Green) Risk Score is on schedule to be managed to target score by the target date Some Concerns (Amber) There are some concerns that the risk score will not be reduced to the target score by the target date Serious Concerns (Red) There are serious concerns that the risk score will not be reduced to the target score by the target date.
t:/County Archivist/Records Committee/NRO Risk Report November Members Committee 2011.doc 02/06/2011 18:43
Appendix 2 Detailed risk updates
Risk Name and Description Risk No. 2 – A lack of clarity in roles and responsibilities of partnerships leads to capacity issues and potential drains on business as usual. This results in negative reputation and knock on effects in relation to funding. Risk Owner Risk Score Aspiration Aspiration Prospects Score Date J.R. Alban 6 Medium (2x3) 4 Low (2x2) March 2012 Some Concerns Overview and Scrutiny Date Entered on Panel Register Norfolk Records March 2011 Committee
Risk Progress Good progress is generally being made, through new discussions with UEA and HLF, and risk has been reduced at last review from 9 (3x3) to 6(2x3). Tasks to mitigate the risk Risk assess business objectives before entering into partnerships or working arrangements Set criteria and extent of involvement in partnerships to ensure no damage to reputation Heads of Repositories' meetings between NRO and EAFA The Archive Centre Project partnership between the Heritage Lottery Fund, Norfolk County Council and the University of East Anglia Close links maintained with partners through attendance at meetings, representation on boards, etc. Sound Prince2 project management practices in place and operating effectively through all partnership projects
t:/County Archivist/Records Committee/NRO Risk Report November Members Committee 2011.doc 02/06/2011 18:43 NORFOLK RECORDS COMMITTEE 18 November 2011
Item No: 8
‘Leading the Nation’s Archives’: The National Archives’ Sectoral Rôle
Report by the County Archivist
This report, which the Committee is asked to note and comment on, if appropriate, gives details of the known changes affecting the archive sector, following the recent transfer of responsibility for archives from the Museums, Libraries and Archives Council to The National Archives.
1. From 1 October 2011, the responsibility for archives across England transferred to The National Archives (TNA) from the Museums, Libraries and Archives Council (MLA). This move to single leadership of the archive sector is seen as a significant step towards building a more resilient and unified archive network. (From the same date, the MLA’s responsibility for Museums and Libraries transferred to the Arts Council England.)
2. This is a new beginning for TNA and the archive sector, where, working together, they will champion archives by demonstrating the value they offer society, representing the sector’s views at government level and influencing policy formulation.
3. The six months from 1 October 2011 will see phased implementation of the leadership responsibilities to enable TNA to engage with archives on how it intends to fulfil its new remit.
4. Over the transition period, TNA will adapt MLA’s established regional engagement approach to complement its existing archival expertise and authority. Evolving from practitioner to strategic leader, TNA will work with partners to develop and transform the sector’s sustainability and impact in the future, by, for example, collaborative working, leveraging funding and new business model development.
5. The transitional period will also enable TNA to refresh the national strategy, Archives for the 21st Century in Action (London, 2010), and move forward key initiatives such as the development of the proposed new Archives Accreditation Standard.
6. TNA’s responsibilities for the archives sector, as agreed with the Department for Culture, Media and Sport (DCMS), are:
6.1. To provide single leadership for the archives sector in England. 6.2. To inform government policy development, ensuring that the sector’s interests are represented, and supporting the sector in response to policy decisions.
6.3. To support archive services, so that they strengthen and develop.
7. Details of some activities set to be introduced during the transition period:
7.1. Archive Accreditation will peer-review service provision against an agreed standard, to compare performance and identify areas for development. The standard will be developed over the coming months, in partnership with the sector, National Records Scotland, the Public Record Office of Northern Ireland and the Welsh Government, together with the sector’s professional bodies, in readiness for piloting in 2012-13.
7.2. Engagement and development will be about building strategic relationships with archives and their parent bodies, in order to assist them to develop effective and resilient services.
7.3. Working in partnership with Government and stakeholders, including the Local Government Group (LGG), the Arts Council England and the Archives and Records Association (ARA). This will involve building relationships to take forward areas of common interest, briefing ministers on the rôle, responsibilities and contribution of archives, developing initiatives and strategies to support the sector, especially in response to Government policy drivers, as well as supporting private archives, such as business archives and archives in museums.
8. Resource implications
There are no implications for resources, including, financial, staff, property and IT.
9. Other Implications
Officers have considered all the implications of which members should be aware and there are none to take into account.
10. Equality Impact Assessment (EqIA)
The Norfolk Record Office’s Service Plan places diversity, equality and community cohesion at the heart of service development and service delivery. It aims to ensure that activities included in the service plan are accessible to diverse groups in Norfolk and that all policies, practices and procedures undergo equality impact assessment. These assessments help the service focus on meeting the needs of customers in relation to age, disability, gender, race, religion and belief, and sexual orientation.
11. Section 17 – Crime and Disorder Act
There are no direct implications for Crime and Disorder within this report.
12. Recommendation or Action Required
The Norfolk Records Committee is asked to note this report and, if appropriate, comment on it.
Officer Contact
If you have any questions about matters contained in this paper, please get in touch with:
Dr John Alban County Archivist Norfolk Record Office The Archive Centre Norwich NR1 2DQ Tel: 01603 222599 Email: [email protected]
If you need this report in large print, audio, Braille, alternative format or in a different language, please contact the County Archivist on 0344 800 8020 or 0344 800 8011 (textphone) and we will do our best to help.
t:/County Archivist/Records Committee/2011-12 Nov/TNA’s sector role.doc 03/10/2011 07:09 NORFOLK RECORDS COMMITTEE
18 November 2011
Item No: 9
Report by the County Archivist
Periodic Report, 1 April-30 September 2011
This report, which the Committee is asked to note, informs the Committee in detail about the activities of the Norfolk Record Office during the period, giving Performance Indicators and listing the accessions received during the period.
Accessions
1 There have been 175 (193 in the equivalent period in 2010) deposits, gifts and purchases during the six months covered by this report, including 16 (11) to the Norfolk Sound Archive.
Details of the accessions received are given in Appendix 1 to this report.
Inspections and surveys of records
2 In the last six months, surveys have been carried out of records in three closing schools (Pott Row First School, Church Hill Grimston First School and Grimston Junior School) and of records in the office of HM Coroner. Visits were also made to inspect surviving business records of the Norwich motor-car dealership of Mann Egerton Ltd and a large quantity of records created by a union representative at Nestlé's chocolate factory in Norwich.
Cataloguing and retro-conversion
3 86 catalogues, or new sections of existing ones, representing approximately four cubic metres of records, have been completed and added to the NRO’s electronic catalogue since 1 April. In addition, the final sections of the Bradfer-Lawrence collection were added to the online catalogue and, as a result of the Evelyn Cohen and Jordan Uttal Memorial Cataloguing Project, online catalogues to ISAD (G) standard have been created for records donated to the 2nd Air Division Memorial Library by veterans, their associates and local people, and for the business records of the 2nd Air Division Memorial Trust. Together, these two groups of 2nd Air Division Memorial Library records comprise just over five cubic metres of records.
At the end of September, the total number of catalogue entries in CALM was 707,808 (compared with 703,011 at the end of March), of which 643,748 (636,100) are accessible to the public via the internet (http://nrocat.norfolk.gov.uk). Among the newly accessible catalogues are:
Manor of Tivetshall records, 1402-1593, part of the Wolterton estate archive, but previously uncatalogued (WAL 1253-1262, 1460).
Additional records of 23 parishes, including records of the church and benefice, churchwardens, vestry and overseers at Erpingham, 1613-1977 (PD 474/35-62).
Whissonsett School records and deeds to property in Mildenhall, Suffolk, 1709-1993 (C/ED 64).
Deeds relating to a copyhold estate in Swanton Morley, 1740- 1875 (MC 2766).
Revd Thomas Lloyd of North Walsham, Happisburgh and Westwick: accounts and family and estate memoranda, 1783- 1810 (MC 2771).
Personal and business records of Charles Frederick Watling (1871-1949) of Norwich, Sheriff,1929, and Lord Mayor,1938, and C. Watling Ltd of Norwich, carriers and haulage company, 1890- 1988 (MC 2765).
Marshland Rural District Council and committee minutes, 1894- 1974 (DC 26/1).
Records of 21 parish councils, many from 1894 onwards (PC).
Torrey family of Heacham: albums of photographs and memorabilia and other papers, 1899-1940 (MC 2761).
Antiquarian commonplace books of Revd William Martin relating to East Barsham manor and church, c. 1907-9 (MC 2113).
Photographs and other papers of Rosamund Leeder (1897-1987) of Matlaske and King's Lynn, schoolteacher, 1910-44 (MC 2768).
Papers of the Wilkinson Family of Bylaugh Hall, including inventories of the contents of the Hall, 1923-48 (MC 2769).
Papers of His Hon. Adrian Herbert Head (1923-), barrister and judge, 1951-95 (MC 2759).
Diaries and photographs of William J. Dennis of Beaconsfield Road, Norwich, 1940-c. 1975 (MC 2048).
Central Norfolk and South Norfolk Magistrates' Courts/Petty Sessional Divisions (formerly Thetford Group of Petty Sessional Divisions) licensing files, 1952-2005 (PS 30/9/1-209).
An historical account of the association of the RAF with Norfolk, 1957, which is among the County Council’s records (C/ARP 3).
Recorded interviews and transcripts by Professor John Greenaway, University of East Anglia, relating to research on Norwich's inner ring road and the new Norfolk and Norwich Hospital, 1994-2002 (AUD 53: summary catalogue only).
As part of the NRO’s long-term retro-conversion programme, the existing catalogue of the financial records and title deeds of J. and J. Colman Ltd, mustard manufacturers (BR 61), was added to the online catalogue (237 catalogue records). In addition, further progress has been made in checking and expanding draft catalogue entries relating to records acquired by Norwich Public Library before 1963, for which the only current finding aids are cards in the searchroom filed by place, person and subject. A further 7,616 draft entries have been checked against the relevant index cards, making a total of 26,748.
Five discrete cataloguing projects have been active during the last six months. The main cataloguing phase of the Evelyn Cohen and Jordan Uttal Memorial Cataloguing Project was completed in April, but editing of the electronic catalogue has continued throughout the period in preparation for a public launch on the online version in November. Work on the Harbord of Gunton archive entered a new phase in June with the appointment of a dedicated project archivist, and an eleven-month project to catalogue the diverse papers of Tom C. Eaton of Norwich began in September. A smaller cataloguing project, focusing on records of William Gaymer and Son Ltd of Attleborough and supported by a grant from the Business Archives Council, also started in September. The Jarrold cataloguing project was substantially completed in 2010-11, with the launch of the online catalogue, but some renumbering work has continued.
Stocktaking and storage improvements
4 The ongoing stocktaking and repackaging of archives has continued to progress in the last six months through a series of several thousand boxes with miscellaneous contents, and a further 1,065 boxes (87 linear metres) have been checked and repackaged. Work started on this series in 2008 and is expected to be completed towards the end of 2013.
Conservation
5 In the last six months, 558 paper and 39 parchment documents, 13 maps and 25 volumes received treatment in the conservation studio. Two of the parchment maps and one of the volumes were repaired by a new technique, using a cold gelatine mousse as an adhesive. Packaging improvements were carried out to over 100 items, including five small almanacs from the Gunton estate archive, two of the Norwich City charters and 20 large maps from the Bradfer- Lawrence collection.
The conservation section has prepared 102 items for display in exhibitions and also installed Building an Education: Norfolk Rural Schools 1800-1950, which included some of the largest posters yet shown in the Long Gallery and a classroom scene made from papier- mâché.
The studio continues to be a centre for training the next generation of conservators. The NRO hosted a two-day training event for book conservation students from the University of the Arts, London, covering the use of gelatine and account bookbinding. Rachel Greenwood, Senior Conservator at North Yorkshire Record Office, returned for parchment training, as part of the Archives and Records Association Conservators’ Training Scheme. During the summer months, three students who hope to go on to study conservation have also been volunteering at the Record Office.
Antoinette Curtis and Yuki Uchida gave a paper at the international conference of the Archives and Record Association in Edinburgh: ‘A Demonstration of Gelatine as an Adhesive for Archive Repair’. This talk was also given to conservators from Norfolk Museums and Archaeology Service and the Cambridge Colleges Conservation Consortium in the studio at NRO.
In November 2010, NRO conservators visited the premises of the History of Advertising Trust (HAT) at Raveningham to conduct a survey of their buildings and collections and to advise on possible improvements. In June 2011, the staff from HAT paid a return visit to The Archive Centre to receive training on the packaging and handling of archives.
Following on from work already completed on the eighteenth-century Norwich pattern books, the project to clean the later (nineteenth- century) books, which are also currently stored at the Record Office has continued. Two volunteers from Norfolk Museums and Archaeology Service (NMAS) have been working with a conservator to improve the condition of the volumes, which it is proposed to exhibit at Bridewell Museum when it reopens next year. The NMAS textile conservator was also able to advise on mounting the textile samples in the Building an Education exhibition.
There have been 42 visits to the conservation studio, by individuals and by groups, most as part of an Archive Centre tour. Dr Lee Gonzalez, Honorary Research Fellow at Cardiff University, visited the studio to look at some of the work that has been done as part of the post-fire conservation programme. Dr Gonzalez has been awarded a grant to research and measure the structural changes that can occur in parchment at different temperatures and relative humidities. The purpose is to develop an understanding of how the different levels of damage which make up an historical parchment are intrinsic to the rate of decay of the document. He is also involved in the Apocolypto Project, which aims to use X-ray microtomography to obtain a three- dimensional scan of rolled parchments, which are extremely delicate due to age, as well as to damage caused by fire and water, and then to perform ‘virtual unrolling’ so that the documents can be read without causing further damage. In September, the NRO conservators were invited to see the X-ray microtomography machine at Queen Mary, University of London.
Norfolk Sound Archive (NSA)
6 The Norfolk Sound Archive's digitization programme saw 17 master preservation files, 13 access files, and 17 production master files created between April and September 2011. Analogue and early digital recordings which have been converted into the NSA’s chosen preservation file format include oral history interviews relating to Wells-next-the-Sea, to Norwich’s shoe industry, to Norwich in the 1960s, and to Norfolk’s links with Japan. In addition, 14 of the access copies have been linked to NROCAT, enabling them to be heard by clicking on links in the catalogue descriptions.
Members of the public have consulted sound recordings in the Sound Archive listening room on five occasions. A further 70 have heard extracts from recordings held by the Norfolk Sound Archive in talks given by Jonathan Draper, Senior Archivist (Sound Archive), on the BBC Radio Norfolk archive and the work of the Norfolk Sound Archive.
Jonathan Draper also provided several groups and individuals with advice on oral history. They included the Barton, Irstead and Neatishead Oral History group; U3A Norwich’s Bridewell Museum group; Little Ouse Headwaters Project; Dragon Hall’s King Street Voices project; Swaffham Museum; Norwich Living History Group; Bridewell Museum; Aylsham Heritage Centre; Wymondham College and SeaChange Arts’ Bread and Circuses project, which relates to the history of the circus in Great Yarmouth. The NSA also loaned solid-state digital sound recorders to Swaffham Museum and the Barton Turf Oral History Group for use in their projects. In addition, Jonathan Draper has met representatives of the Norfolk Museums and Archaeology Service and Norwich Heritage Economic and Regeneration Trust (HEART) in connexion with a potential oral history project relating to archaeology.
A new, permanent exhibition at Gressenhall Farm and Workhouse Museum of Rural Life opened on 24 August. It relates to the work of the Women’s Land Army and Timber Corps in Norfolk and uses sound recordings from the Norfolk Sound Archive’s holdings, namely interviews of Eve Attridge and Kay Barnard. The NSA has also provided recordings to Cromer Library for a temporary exhibition on the town’s history, while Swaffham Museum has used Norfolk Sound Archive recordings in an exhibition on social life in Norfolk during the 1960s.
In April, the Norfolk Sound Archive serviced its Studer-made open- reel machines. This provided an opportunity to apply some of the technical adjustments advocated during the archivist’s internship at the British Library Sound Archive. One of the machines was configured so that it can correctly play, for the purposes of preservation copying, domestically made recordings, as opposed to recordings made by the broadcasting industry. The engineer who carried out this work has also altered one of the machines so that the angle of the playback head can be adjusted to mirror the angle of the recording head which made the recording (‘azimuth adjustment’).
Visits to the Norfolk Record Office at The Archive Centre
7 Visits to the The Archive Centre have been made by 11,904 people, compared with 12,708 in the same period in 2010. They include individual searchroom users, visitors to the Long Gallery and to NRO and other events in the Green Room and other meeting rooms and groups on prearranged tours.
Three visitors to The Archive Centre completed comment forms. One praised ‘Excellent archives in a first-class setting: the staff though are the feature I appreciate most’, while another, a first-time visitor, was particularly appreciative of the procedures for finding microfilms and the ‘extremely helpful personnel’. The third made a plea for a coat hook in the disabled toilet. Overall, 84 complimentary comments (no complaints) were received in writing. Some wrote especially to convey thanks: among comment made were ‘Brilliant and friendly service …’, ‘the staff were very kind and helpful’, and ‘the atmosphere in the whole complex was very welcoming’. .
Searchroom, enquiries and research service
8 There were 3,952 (5,040 in the same period in 2010) individual visits to the searchroom in The Archive Centre. 10,173 original documents (9,843 in 2010) were produced in the searchroom, to visiting groups, for copying or to answer enquiries.
Family historians remained the largest category of searchroom users, at 63% (73% in the equivalent period last year). Local historians accounted for 22% (19%) of visits, while visits for first degree or postgraduate research and publication totalled a further 7%. The remaining 8% were studying the history of a house or property, carrying out work for A-level courses, or engaged in an official search.
From July onwards, 'Holidays on the Norfolk Broads', a display of facsimile documents was on display in the searchoom. The images included an undated map of the Broads, watercolours by Leonard George Bolingbroke, 1878, and a child's diary and watercolours of boat trips in the 1920s.
The searchroom team, with additional voluntary help, has continued to make progress in a longstanding programme of indexing marriage licence bonds. Entries describing around 1,300 marriage licence bonds have now been entered on NROCAT, making the details of names and dates readily accessible to the public.
The total number of recorded enquiries was 4,678, compared with 5,840 in the same period in 2010. 2,306 e-mail enquiries were received (2,936 in 2010), and there were 191 (264) by post and 2,181 (2,640) by telephone.
There were 84 (155 in 2010) requests for paid searches, totalling 73 (125) hours' work and one for an hour’s transcription work.
Website hits recorded on the NRO site (http://archives.norfolk.gov.uk) by Webtrends up to 17 July and thereafter Google analytics were 50,537 compared with 55,182 in the same period in 2010. The Gunton Archive blog, launched on 15 September, recorded 268 hits by the end of the month.
Copying services
9 There have been 200 (219 in the same period in 2010) orders for 1,427 (1,913) photocopies and 192 (404) orders for printout copies from microfilm, amounting to 1,288 (1,762) sheets. 318 (423) self- service printout cards have been sold. Each card enables users to make up to ten copies. 194 (200 in 2010) visitors to the searchroom took their own photographs.
51 orders (46 from April to September 2010) were received for digital photographs, resulting in 1,127 (257) images supplied on CD. A large block of these (879) related to a single large order for duplicates of existing images. In addition to these individual customer orders, two scrapbooks (approximately 200 images) have been digitized for the Norwich Society and a series of eighteenth-century pattern books for Norfolk Museums and Archaeology Service (10 volumes, comprising approximately 1,000 images).
A new camera, with digital and microfilm heads, was brought into service in April to replace the NRO’s old, and failing, microfilm camera, which had been in use for almost half a century.
Two orders (none for the same period in 2010) were received for 35mm microfilm, amounting to 537 frames (nil). There were no orders (two) for preliminary filming in order to supply print-out copies. Documents filmed included the Norwich diocesan register of meeting houses 1824-52, a communicants’ roll, 1880-1911, from the Swanton Novers parish records and a volume containing William Crotch’s third organ concerto.
An additional 1,648 frames (791) were produced as part of the NRO’s own preservation programme, concentrating on items which are either at risk from damage through repeated use or are unfit for production. Documents filmed as part of this programme included Southrepps burial registers, 1813-1933, and banns registers, 1823- 1907, Saxlingham Nethergate overseers’ accounts, 1801-13, and two recently deposited parish registers. Records on temporary deposit from Erpingham Primary School were also filmed. They included log- books, 1868-1961, admission registers, 1896-1961, and a punishment book, 1901-41.
Eight orders (18 in 2010) were received for 12 (41) duplicate reels of microfilm. One contained Norwich City muster returns, 1573-1600, and another registers of meeting houses, 1751-1824. 11 (22) orders were placed for 142 (176) fiches. Orders for microfiche are expected to continue to decline because of the availability of many of the images on the FamilySearch website.
Norfolk Heritage Centre
10 Two new parish register microfilms were added to the NRO resources at the Heritage Centre. The Archive Specialists dealt with 37 e-mail enquiries (from a total of 305 at the Heritage Centre) and five postal enquiries (from a total of 17). There were also two requests for printouts of NRO sources. Statistics are not collected for visits to the Heritage Centre, nor of telephone or personal enquiries.
A new format for the regular programme of Family History sessions at the Norfolk and Norwich Millennium Library was introduced in April. Instead of three sessions a month there are now two each month, but these last for two hours, rather than the previous one and a half, to allow more time for practice, research exercises and to help customers break through their own family history brick walls with the aid of expert staff. (The introductory presentation remains in its established two-hour format).
The NHC web pages on the Library website, updated regularly by Eve Read, archive specialist, had 2,811 visits in the last six months. Social media activity on Twitter has helped publicize both the Norfolk Record Office and Norfolk Heritage Centre. At least 5,000 users were able to access information about courses, events and exhibitions either directly or via retweets from organizations such as the Forum and the Norfolk Library Service.
King’s Lynn Borough Archives
11 76 visits were made to King’s Lynn Borough Archives, compared with 92 in the same period last year. 155 (170 in 2010) original documents were produced for consultation by members of the public or by staff researching for talks and enquiries. 13 (29) telephone, postal and e- mail enquiries were received at Lynn. Among them was a request from Springwood High School for information about well-known stories relating to some of Lynn’s historic buildings, including the hanging of two young people at the South Gate in 1709. This was incorporated in a play performed at Springwood High School in July, before a tour of Australia. Information from the archives was also provided to support the registration with the Land Registry of the Borough Council’s title to the Town Hall and adjoining buildings.
Richard Leventhall, a recent graduate from the College of West Anglia, who is interested in working with archives, started voluntary work at the Borough Archives in September.
The NRO continued to contribute to planning for improved archive facilities at King’s Lynn, in partnership with the Borough Council of King’s Lynn and West Norfolk, and Norfolk Museums and Archaeology Service. A stage 1 application was submitted in August to the Heritage Lottery Fund for a scheme to improve public access to the Town Hall complex and its contents, including the archives. To enable a first phase of works at the Town Hall to be completed, one of the three archive stores was vacated and the records, relating mainly to district councils outside King’s Lynn, were transferred on temporary deposit to The Archive Centre.
Recent publications which draw on Record Office sources
12 These include:
M. Backe-Hansen, House Histories. The Secrets behind your front Door (Stroud, 2011).
M. Boon, The Priory and Parish Church of St Nicholas, Great Yarmouth. Foundation – Destruction – Restoration (Great Yarmouth, 2011).
G. Brandwood, Licensed to Sell: The History and Heritage of the Public House (Swindon, 2011).
G. Claydon, The Shuckforths of Saham Toney ([Tangmere], 2011).
S. Govier, Francis Blomefield's Norfolk (Hoxne, n.d. [2011]).
The World of John Secker, 1716-95, Quaker Mariner, ed. A. Hopper (Norwich, 2011).
E. King, 'Seal of Katherine of Aragon 1526', The Norfolk Standard. Magazine of the Norfolk Heraldry Society (September 2011), pp. 608-9.
G. Alan Metters, ‘Corn, Coal and Commerce: Merchants and Coastal Trading in early Jacobean King’s Lynn’, International Journal of Maritime History, xxiii, no. 1 (June 2011), 147-178.
W.W. Pettus IV, Thomas Petyous of Norwich, England and his Pettus Descendants in England and Virginia (Baltimore, MD, 2011).
B. Riley, Great Yarmouth Row Houses and Greyfriars’ Cloister, (London, 2011).
J. Ross, ' Sedition and the King "beyond the See". The Norwich Cordwainers, the Prior of Shouldham and Edmund de la Pole, 1504-8', The Ricardian. Journal of the Richard III Society, xxi (2011), 47-59.
E. L. Smith, 'Picturing the "Home Landscape": the Nature of Accomplishment', Women, Literature and the Domesticated Landscape: England's Disciples of Flora, 1780-1870' (Cambridge, 2011). The illustrations include two pencil sketches of Earlham by Richenda Gurney Cunningham.
P. Topping, Grime's Graves (London 2011).
Visits
13 Official visits, including tours of The Archive Centre, were made by Robyn Llewellyn, Head of the Heritage Lottery Fund for the East of England, the High Sheriff, Charles Barratt, and Dominique Dumon, a medieval art historian from the Stad Gent, Belgium. The last of these was set up through the SHAPING 24 Project, a joint project between Norwich and Ghent in Belgium, based around twelve iconic historic buildings in each city. Dominique Dumon’s visit was part of advanced planning for a five-day study tour of Norwich and Norfolk which Dominique will be leading early in 2012.
Several groups also made official visits. They included two from Norwich firms of solicitors (Cozens-Hardy and Jewson and Rogers and Norton), who, together with Peter Hornor of Brown and Co., viewed a display of Hornor documents, in addition to touring The Archive Centre. Members of Jongstleden, a social/network club for young employees (aged below 35) of the Provincie Utrecht (Utrecht 'County Council') in the Netherlands, visited The Archive Centre, as part of a study tour, in which they were experiencing how other county councils tackle a range of subjects, including flexible working and 'the ageing population'. The Trustees of the Great Hospital, Norwich, together with the Master, Air Commodore Kevin Pellatt, and senior members of Hospital staff, visited, in connexion with the recent inscription of the Hospital's medieval records in UNESCO's UK Memory of the World Register.
Education and outreach
14 5,696 people (7,366 between 1 April and 30 September 2010) attended one of the 118 events (152 between 1 April and 30 September 2010) held during the period. Of these, 888 attended talks, workshops and other events at The Archive Centre, with the remaining 4,808 attending events elsewhere in the county. The latter category included over 3,000 people visiting the Norfolk Record Office stands at the Royal Norfolk Show and Great Yarmouth Maritime Festival. In addition, over 5,000 people saw exhibitions provided at 19 parish exhibitions: these are reported in the next section of this report.
Young people aged 17-25, from the YMCA in Norwich, visited the Norfolk Record Office as part of a Norfolk and Norwich Festival project. They carried out research into a number of Norwich buildings used during the Festival, in preparation for an exhibition displayed at the Forum in July 2011. The project was exceptionally successful: one of the participants said, ‘We’ve learnt how to handle documents from a hundred years ago. I even held and read a letter from Nelson, the writing was terrible ‘cos he’d only just lost his arm and was getting used to writing with his other! I’ve been surprised at how much history I’ve found interesting. I’d do it again.’ Participants in the project also had the opportunity to gain a Level 1 or 2 Arts Award.
In July, the Norfolk Record Office ran a joint workshop with staff from the Association of Colleges in the Eastern Region for the Research and Practice in Adult Literacy conference at the University of East Anglia. The workshop was delivered to tutors of adult literacy and focused on how documents can be utilized to explore the use of language and power. Work has started on incorporating the material from this workshop into a national online resource.
The Norfolk Record Office joined with Norfolk Library and Information Service to provide a ‘Simple Act’ event as part of Refugee Week. Suitcases were placed in the County Hall foyer, The Archive Centre and the Norfolk and Norwich Millennium Library, encouraging people to consider what they would take with them, were they ever to become refugees. In each location, the suitcases were accompanied by a panel providing examples of the items which previous refugees brought to Britain in the sixteenth and twentieth centuries. Two talks at The Archive Centre relating to refugee history (‘A Bad Hair Day for the King’ and ‘Los Niños Vascos: The Basque Child Refugees of 1937)’, were attended by 42 people.
During Adult Learners’ Week, the Record Office participated in a Wordpress blog, which captured stories about learners from all sections within Norfolk County Council’s Cultural Services. The NRO also contributed taster sessions on palaeography and on 'Family History for Beginners'. One participant in the latter went on to join a six-week 'Family History for Beginners' course, presented by members of the NRO’s searchroom team, which started in September.
As part of the BBC’s Hands on History series, a number of events were run in conjunction with the Reel History programmes. These included an archive film screening and reminiscence session at Gorleston Library, attended by 120 people, and a project looking into the history of Erpingham Primary School. Current pupils from the school visited The Archive Centre in June to carry out research. The results of the research and of interviews with former pupils and teachers were turned into a film, which will be showcased at The Archive Centre in November.
A group of young people attended a two-day archive training session, in July 2011, as part of a project with SeaChange Arts of Great Yarmouth. They were taught how to use the searchroom, how to find document references online and document handling, before putting their research skills into practice by looking at documents on the circus industry. This research was incorporated into a circus performance, which the young people staged at the Out There Festival in Great Yarmouth. In another strand of the project, NRO staff have been working on a school resource about the leisure and tourism industry for Key Stage 3 geography pupils.
This year’s Maritime Festival at Great Yarmouth in September attracted over 2,200 visitors. The Record Office display included an exhibition centred on entertainment in Great Yarmouth, including the circus and pleasure beach, and the fishing industry. During the two days, over 200 children took up the opportunity to create their own stained-glass fish.
At the annual Norfolk County Council Pensions Forum, NRO staff provided information on how to trace a family tree. Over 100 people picked up leaflets and listened to suggestions, many saying that it had given them the first step towards making a visit to the Record Office to start their search.
There were 27 talks and 11 group visits during the period. These included members of the Association of British Theological and Philosophical Libraries, who visited The Archive Centre as part of their annual conference in April, and The Rider Haggard Society, who visited in September, also as part of an annual conference programme. Staff gave a talk on the work of the Record Office to The Ring, a group specifically for people with rheumatoid arthritis. Further details of the talks are given in Appendix 2.
Eighteen school workshops were delivered. They included the regular sessions run jointly with Norfolk Museums and Archaeology Service: on industries in Norwich (with the Bridewell Museum) and on Norfolk and the abolition of the slave trade (with Norwich Castle Museum). In addition, a new workshop on journeys was given to two reception classes at Westfield Infant School, and another, looking at changes in Norwich during the twentieth century, was provided for pupils at Sewell Park College during their activities week.
153 families participated in the seven holiday activities which took place in May half-term and the summer holidays. They included activities at Ancient House Museum of Thetford Life and Lynn Museum. A new activity, looking into the rôle of the Americans in Norfolk during the Second World War (based on material from the archives of veterans of the United States Army Air Force), had families making badges and escape maps. In addition, sessions were run for extended schools and school holiday clubs. Among these were activities on creating coats of arms for City Academy, Norwich, and the Hewett cluster of schools. 75 people tried paper- weaving during a family fun day at the City Academy in July.
The Record Office has become a learning destination for the Children’s University. In future, children will be able to collect a sticker from the Record Office to add to their ‘Passport to Learning’ when they attend a school holiday event. Once children have collected a specified number of stickers, they are eligible for a national certificate.
Exhibitions
15 Three exhibitions have been shown in the Long Gallery during the past six months. Leading the Way: the Archive of G. King and Son (Lead Glaziers) Ltd, continued until 19 April, and was replaced during the summer months by a poster exhibition, Animals in the Archives.
On 19 September, Building an Education: Norfolk Rural Schools, 1800-1950, was opened by Dr Simon Thurley, Chief Executive of English Heritage. The exhibition is a milestone in a wider, ongoing, project, which is being led by the School of Education and Lifelong Learning at the University of East Anglia, funded by English Heritage and involving the Norfolk Historic Buildings Group. The two-year project aims to survey every rural school building in Norfolk built before 1950. The exhibition uses photographs taken by the survey team to illustrate the development of school buildings and the establishment of education provision for the masses. It includes several objects which have been loaned from Gressenhall Farm and Workhouse Museum.
Exhibitions of original parish records were provided for a record number (18) of special events at the parish churches of Banham, Brisley, Broome, Costessey, Dickleburgh, North Elmham, Happisburgh, Heigham Holy Trinity (on two occasions), Hethersett, Mileham, Norwich Mile Cross, Norwich St Andrew (on three occasions), Paston, Quidenham and Wood Norton. The exhibitions were seen by an estimated 5,200 people in total and, as usual, were much appreciated. Comments included ‘Lovely event – huge fun. NRO help invaluable’ and ‘a brilliant and historical weekend. Registers a real centrepiece’. Open Churches Week was, as always, a particularly popular time for exhibitions and the display cases were booked well in advance. Brockdish church had to be disappointed because no cases were available, but the church was supplied instead with facsimiles of documents relating to the village, made for an exhibition several years previously.
Publications and Publicity
16 Two issues of the NRO Newsletter were published, featuring the award of UN status to the medieval records of the Great Hospital, Norwich, the opening of the Building an Education exhibition and the Gaymer cataloguing project. A discovery that the will of Thomas Longe of Ashwellthorpe, made on 16 August 1485, was the first positive identification of an ordinary Yorkist soldier involved in the Battle of Bosworth Field attracted considerable media interest in Norfolk, Leicestershire and nationally. The County Archivist spoke about it on BBC Radio Norfolk, Future Radio and ITV Anglia: Future Radio and BBC Radio have also made podcasts available.
The announcement in May of the award of UNESCO status to the Great Hospital records was also well covered in the local media. The award itself was collected by the County Archivist at a presentation ceremony at the House of Lords in September.
The launch of the Building an Education exhibition received good coverage in the Eastern Daily Press, the Daily Mail and the Daily Express, thanks in large part to the popular appeal of an essay, written by a schoolboy in 1913, imagining what life would be like in the year 2000.
Three issues of Let’s Talk magazine included features based on the NRO’s holdings: Hilda Zigomala’s journals, Revd William Pelham Burn’s diaries and records relating to the royal estate at Sandringham.
A Norwich-related programme in a recent series of History Cold Case, shown on BBC 2, included a sequence filmed in the NRO searchroom, in which Dr Xanthe Mallett viewed an early City court roll. Another television programme, Hidden Paintings, about Duleep Singh's art collection (presented by Meera Syal), was shown on BBC 1 in June and repeated a few weeks later. It included shots of an inventory of the contents of Blo Norton Hall, 1926.
The Your Paintings website, hosted by the BBC, and providing free access to images of oil paintings in public ownership garnered by the Public Catalogue Foundation, was launched on 23 June. It includes two oil paintings from the NRO, which has its own page in the website’s ‘Galleries and Collections’ section. A Gunton Archive Project blog, the NRO’s first weblog, was launched on 15 September and new posts have been added at least weekly since then. It has enabled the project archivist to make contact with people across the UK who have past family or other connexions with the estate.
Staff and volunteers
17 The Evelyn Cohen and Jordan Uttal Memorial Cataloguing Project archivist, Ellie Jones, left the Record Office in April to take up the post of archivist at Exeter Cathedral and John Marshall, who had been working part-time as one of the conservation team, retired at the end of September, having completed 47 years’ service with archives and libraries in Norfolk and Norwich. Lucy Purvis, senior archivist, began maternity leave in June.
Two temporary project archivists started work during the period. Peter Monteith, who has an MSc in Information Management and Preservation (Archives and Records Management) from the University of Glasgow, was appointed to the post of Gunton Project archivist from late June, and Belinda Kilduff, one of the NRO searchroom/research assistants, started work in late September in her first professional post after qualifying as an archivist in the summer. She completed a postgraduate Diploma in Archive Administration and Records Management this summer by distance learning at the University of Dundee and was awarded an expenses- paid place on an intensive course on Archive Theory and Social Memory at Marburg Archives School in Germany in August.
Heather Haycox, a redeployee from another County Council department, joined the searchroom team in April as a part-time (two days a week) searchroom/research assistant. At the end of July, Elizabeth Walne, previously one of the County Council’s Business Continuity team, took up the vacant post of archive specialist at the Norfolk Heritage Centre. Julie Robinson joined the Freedom of Information and Data Protection Unit as its assistant in June.
Louise Piffero, a recent graduate of the University of Sheffield, stated work in September as a temporary cataloguing intern, working on the records of William Gaymer and Son Ltd of Attleborough. Her five- week post was funded by a grant from the Business Archives Council. Previously, Louise, who intends to apply for a place on a postgraduate course in archive administration, had completed seven days’ voluntary work at the NRO.
Five other students and recent graduates interested in a career in archives have been given work experience at the NRO between April and September. Michelle Conway, a final-year undergraduate History student at the University of East Anglia, Norwich, who had been volunteering part-time with the archivists’ team since mid March, left in July, having secured a trainee post at the Bodleian Library, Oxford, and Emma Nicholson, an MA graduate in Ancient History from the University of London who had also been volunteering one day a week, left in July to work for a time in China. Leona Lynch, a recent MA History graduate from the University of East Anglia, spent a month full-time in the NRO in the spring, mainly cataloguing papers of the Watling family of Norwich. Katie Hawke, a second-year American and English Literature student at UEA, volunteered for three days, before leaving Norwich for a year in the United States and Emma Cundy, a UEA History student, started part-time voluntary work in September.
In addition, Dr Susan K. Burton, an associate professor at Bunkyo Gakuin University, who is considering a change of career, spent five days in the NRO (including one at KLBA) during the summer. Since her return to Japan, she has been offering talks and slideshows about her experience of archives in Norfolk and has briefed her new university president, an historian who has previously used the Public Record Office (now The National Archives), and who is ‘amazed at the record-keeping of the British’.
Suzi Jex, a former NRO searchroom/research assistant, has continued to contribute on a voluntary basis, to the indexing of marriage licence bonds. The two long-term conservation volunteers, Clive Richardson, Al Parsons, were joined for short periods during the summer by three students with interest in conservation, Ellie Hall, Florence Leftley-Gynn and Rebecca Doonan. Jean Palmer continued her voluntary work on the repackaging of photographs from the Jarrold archive until May.
Matthew Gibson, a student at Hobart’s School, Loddon, completed a week’s work experience at the Record Office in July.
Dr Jean Agnew completed her part-time voluntary work on the Bradfer-Lawrence collection in May and started work on a more modest group of private papers relating to the Rolfe and Ingleby families of Heacham. She has been unable to continue since June for health reasons.
Staff training and development
18 Victoria Horth, Archive Education and Outreach Officer, attended ‘Digital Resources – What Teachers Want!’, a one-day event at The National Archives (TNA), organized by the Digital Learning Network. Another one-day event at TNA, 'Shaping the Religious Archives Landscape', was attended by Tom Townsend, archivist, It was a consultative meeting concerning the national Religious Archives Survey, completed in 2010. The underlying theme of ensuring religious archive survival and inclusiveness dovetails well with the NRO's recent moves to widen the scope of our own religious archive holdings.
NRO staff participated in corporately provided sessions in Norfolk for Well-being facilitators and on creating a Wordpress blog.
Partnership projects and external representation
19 Partnership projects in which the Record Office is currently engaged include the Evelyn Cohen and Jordan Uttal Memorial Cataloguing Project with the 2nd AD Trustees, the Jarrold Cataloguing Project with Jarrold and Son Ltd, the Gaymer Cataloguing Project with the Business Archives Council and Attleborough Heritage Group, the Circus Project with SeaChange Arts, the T.C. Eaton Archive Cataloguing Project, with Norwich Town Close Estate Charity, and the Gunton Archive Project with the Heritage Lottery Fund and others.
The most recent of these is the Gaymer cataloguing project, which started in September. An application was submitted in June to the Business Archives Council for its annual cataloguing grant. A proposal to catalogue the surviving business records of the Gaymer Group Ltd of Attleborough, cider manufacturers was put forward, with an undertaking to give experience to a graduate with a serious interest in a future career as an archivist. The Record Office was successful in winning the award, and a project manager (Tom Townsend) and cataloguing intern (Louise Piffero) were appointed in September. The project will be ongoing until the end of March 2012.
The County Archivist continues to serve on EERAC (the East of England Regional Archive Council), MAPLE (Major Archive Projects Learning Exchange), the Norfolk Record Society Council, the NAHRG (Norfolk Archaeological and Historical Research Group) Committee, the Bishop's Books and Documents Committee (as Secretary for Documents), Norwich Cathedral Advisory Committee, the Centre of East Anglian Studies Committee, the East Anglian Film Archive Advisory Board, and the Knowledge Transfer Advisory Group of the Arts and Humanities Research Council (AHRC)-funded Henry III Fine Rolls Project.
Jonathan Draper, the senior archivist responsible for the Norfolk Sound Archive, continues to act as Secretary to the British and Irish Sound Archive group, as a committee member of the Archives and Records Association’s Film, Sound and Photography Section, and a member of the Oral History Society’s Regional Network. Locally, he is a member of Dragon Hall’s King Street Community Voices project board.
Performance Indicators
20 Charts showing NRO performance indicators are given at Appendix 3.
Equality Impact Assessment (EqIA)
21 The Norfolk Record Office’s Service Plan places diversity, equality and community cohesion at the heart of service development and service delivery. It aims to ensure that activities included in the service plan are accessible to diverse groups in Norfolk and that all policies, practices and procedures undergo equality impact assessment. These assessments help the service focus on meeting the needs of customers in relation to age, disability, gender, race, religion and belief and sexual orientation.
S.17 Crime and Disorder Act
22 There are no implications of the report for the Crime and Disorder Act.
Financial Implications
23 All financial implications in this report are covered by existing budgetary provision.
Other Implications
24 Officers have considered all the implications of which members should be aware. There are no other implications to take into account
Recommendation
25 Members are asked to note this report.
Officer Contact: Dr John Alban, County Archivist Telephone: 01603 222599 E-mail: [email protected]
If you need this Agenda in large print, audio, Braille, alternative format or in a different language please contact the County Archivist on 0344 800 8020 or 0344 800 8011 (textphone) and we will do our best to help.
T:\Archivists\SM\RCTTEE drafts¬es\RCSep2011.doc NORFOLK RECORDS COMMITTEE 18 November 2011 Item No:
Appendix 1
Norfolk Record Office Accessions, 1 April-30 September 2011
Local Authority and Official records
Creator of the records Summary description Reference Covering Quantity dates
Norfolk County Council’s Additional deeds to properties owned by Norfolk ACC 2011/101 1963 1 packet Clerk’s Department/ Chief County Council (following registration with Land Executive’s Department Registry): agreement between the City of Norwich and Norfolk County Council as to establishment of Norfolk and Norwich Joint Record Office Norfolk County Council Highway boundary maps and photographs ACC 2011/39 1952-1995 14 map folders; Highways Department/ loose plans and Planning and Transportation photographs Department Baconsthorpe Church of ‘Map of Norwich and Its Region', used in C/ED 32/7 1961 1 rolled map England Voluntary Aided Baconsthorpe School during the headmastership of (formerly National) School Edgar Walter Penhale Hayman Gaywood Primary School Additional school records, including admission ACC 2011/80 1906-1993 1 box, 1 large register, 1932-53, and log books, 1961-85 folder Grimston Junior School School records, including log-book, 1979-98, ACC 2011/76, c. 1975- 22 boxes, 2 (opened 1978; from 2011, admission registers, 1978-2008, and governors’ ACC 2011/98 2011 folders Holly Meadows Primary minutes and papers, 1999-2009 School)
Church Hill First School, School records, including log-books and admission ACC 2011/96 1874-2011 14 boxes Grimston (built 1830, closed registers 2011) Mulbarton Junior School School records, including log-books, 1875-1949, ACC 2011/133 1875-1977 3 volumes, 2 (formerly Mulbarton Primary admission register, 1937-77, and building plans, folders School) 1928 and 1971-2 Oulton School and Mrs Additional school log-book, 1894-1921, ACC 2011/46 1894-20th 1 volume, 1 Clarice Marsden (née Train), photographs, teaching references and newspaper century envelope head teacher cuttings
Pott Row First School (closed School records, including log-books and admission ACC 2011/97 1901-2011 23 boxes 2011) registers Norwich City Council Additional records: strategy files ACC 2011/6 c. 1975-c. 10 boxes 1985 Norwich City Council Additional Committee minute books ACC 2011/59, 1974-1993 Approximately ACC 2011/61 250 volumes Norwich City Council City Additional records: valuation books, etc. ACC 2011/3 c. 1955-c. Approximately 40 Treasurer's Department 1985 volumes Norwich City Council City Additional records: salaries and wages books. ACC 2011/5, c. 1925-c. 116 volumes Treasurer's Department ACC 2011/7, 1985 ACC 2011/19 South Norfolk District Council: Additional records: reports from a series of public ACC 2011/131 1996-2007 3 boxes Chief Executive’s Department opinion surveys Billingford Parish Council Additional Parish Council minutes and accounts ACC 2011/93 1954-2000 1 box (PC 27 additional) Great Massingham Parish Parish Council records ACC 2011/132 c. 1955- 5 boxes Council 2007 Rackheath Parish Council Additional Parish Council minutes additional PC 57/124-126 1894-2005 1 volume, 2 files minutes, 1894-1998 and 2000-2005 Stoke Ferry Parish Council Parish Council minutes and accounts PC 188 1894-1992 4 boxes
Topcroft Parish Council Additional Parish Council records: mainly financial ACC 2011/149 c. 1999-c. 2 boxes papers, including Topcroft Festival accounts, 1999- 2010 2002 Woodton Parish Council Parish Council records, mainly comprising financial ACC 2011/148 c. 2002- 8 boxes papers and planning applications 2011 Norfolk Constabulary Registers of magistrates’ court cases: indexed ACC 2011/79 1951-1953 1 volume registers of cases heard at Cromer, Holt, Sheringham and North Walsham magistrates’ courts
Public records and statutory bodies
Creator of the records Summary description Reference Covering Quantity dates Eynsford Petty Sessional Register of special sessions to hear appeals against ACC 2011/54 c. 1855- 1 volume division/unidentified Norfolk parochial rates at the magistrates’ court at 1879 magistrate Hackford-next-Reepham, 1869-79, in volume previously used for legal lecture notes
Parish and ecclesiastical records
Creator of the records Summary description Reference Covering Quantity dates Barton Turf parish overseers Stray parish record: poor rate book ACC 2011/158 1893-1895 1 volume of the poor Brooke ecclesiastical parish Additional parish records, relating mainly to the ACC 2011/94 1810-1974 1 box Town Lands charity Brundall ecclesiastical parish Additional records of the Parochial Church Council ACC 2011/129 1982-2003 4 boxes
Cantley ecclesiastical parish Additional parish records, including papers relating ACC 2011/42 c. 1955- 1 box to church fabric, 1970-88, and Parochial Church (PD 291 2001 Council minutes, 1993-2001 additional)
Cantley ecclesiastical parish Additional register of marriages PD 291/57 1979-2009 1 volume
Cranwich ecclesiastical parish Additional parish record: annual church meeting PD 173/49 1926-2007 1 volume minutes Freethorpe ecclesiastical Additional register of marriages PD 355/42 1957-1992 1 volume parish Horstead ecclesiastical parish Additional register of marriages PD 597/94 1837-2010 1 volume Ickburgh ecclesiastical parish Additional church service register PD 175/40 1944-1970 1 volume Lowestoft St Andrew Additional parish registers and records PD 534/12-17 1970-1999 4 volumes, 3 ecclesiastical parish papers Ludham ecclesiastical parish Additional parish record: paper relating to chancel PD 653/209 2011 1 file repair liability Mundford ecclesiastical parish Additional church service register PD 174/61 1974-1993 1 volume Mundham ecclesiastical parish Additional register of marriages PD 650/21 1967-2010 1 volume Necton ecclesiastical parish Additional register of burials PD 143/118 1866-2011 1 volume St Giles, Norwich, Additional parish records PD 192/126- 2008-2011 5 booklets, 1 ecclesiastical parish 128 gathering St Peter Mancroft, Norwich, Additional parish records, including parish PD 26/319-357 1974-2009 7.5 boxes ecclesiastical parish magazines St Stephen’s, Norwich, Additional parish records: notes on the history of the PD 484/181-90 1901-1988 2 boxes ecclesiastical parish church, 1901-1988, and parish magazines, 1967- 82 St Stephen’s, Norwich, Additional parish records: photographs (glass ACC 2011/156 c. 1905 2 boxes ecclesiastical parish plates) used by Revd Dundas Harford to illustrate a lecture, ‘In the Year 1405 or St Stephen’s 500 Years Ago’ Reedham ecclesiastical parish Additional register of marriages PD 290/63 1977-1995 1 volume
Reedham ecclesiastical parish Additional church service register ACC 2011/151 1974-2002 1 volume
Southacre ecclesiastical Additional parish records relating to Southacre Poor PD 411/62, 1928-2009 2 file parish Lands charity (also known as the Town Land ACC 2011/84 charity) Sporle ecclesiastical parish Additional parish records: vestry minutes ACC 2011/1 1872-1990 1 volume v46 Swaffham ecclesiastical parish Additional register of marriages ACC 2011/145 2005-2011 1 volume
Westwick ecclesiastical parish Additional parish records PD 623/25-27 1990-2011 2 volumes
Wickhampton ecclesiastical Additional parish records ACC 2011/43, 1951-2000 1 box parish and ACC 2011/141 University of East Anglia Service register, including baptisms, 1966-85, and PD 722 1972-1997 1 volume (UEA) Chaplaincy confirmations, 1966-93 Diocese of Norwich: Bishop's Additional records, including dead clergy and other ACC 2011/57 c. 1947- 11 boxes chaplain and office bishop's subject files, photographs possibly relating 2008 to Bishop Peter Nott's tour of the diocese and bishops' appointment diaries Diocese of Norwich: Bishop's Additional records: notes concerning whether the ACC 2011/126 1956-1997 1 envelope chaplain and office Palace should be retained as the Bishop's residence, 1956, and papers of Bishop Peter Nott, including notes for talks, 1989-97 Dean and Chapter of Norwich Additional records relating to the Cathedral ACC 2011/71 20th century 8 cubic metres Cathedral administration, fabric and estates Dean and Chapter of Norwich Additional records: papers of Sir Timothy Colman ACC 2011/13 2002-2006 1 file Cathedral relating to the design and construction of the Cloister ‘Labyrinth’ Dean and Chapter of Norwich Additional records: General Chapter, College of ACC 2011/87 1997-2008 4 files Cathedral Canons and Cathedral Council minutes and correspondence Dean and Chapter of Norwich Notes on the history of the Cathedral Library, notes ACC 2011/88 c. 1975- c. 1 box Cathedral: Cathedral Library on book stock and other papers; Christian Study 2005 and Christian Study Centre Centre management committee minutes, 2000-1
Norwich Cathedral Guild of File relating to the enthronement of bishops and ACC 2011/14 1970-2000 1 file Stewards installation of deans
Free Church records
Creator of the records Summary description Reference Covering Quantity dates
Chapelfield Road United Additional Methodist church records, including ACC 2011/128 1911-2011 1 bundle Methodist Church magazines and directories Gooderstone Methodist Account book, 1979-91, notices book, 1984-92, and ACC 2011/9 1945-1992 3 volumes Church collection journal, 1945-92 Central Methodist Circuit Additional records, including Holt marriage ACC 2011/102 1895-2009 2 boxes (created 2007) and its registers, 1920-97, Hindolveston baptism register, predecessors 1899-1998, and Briston baptism register, 1900-2005 Gorleston United Reformed Church records including Pleasant Sunday ACC 2011/44 1900-2007 8 boxes Church (formerly Gorleston Afternoon attendance register, 1900-28, church Congregational Church; members’ roll, 1921-84; register of births, marriages closed 2007) and burials, 1931-92; minute books, 1952-2007, accounts and newsletters The Surrey Chapel, Norwich Additional records, including sermons by Pastor ACC 2011/45, 1946-2010 1 envelope, 3 David Middleton, 1966-87 ACC 2011/134 gatherings The Salvation Army Norwich Register of marriages ACC 2011/123 1982-2007 1 volume Citadel Corps
Societies and Associations
Creator of the records Summary description Reference Covering Quantity dates
Brooke Women's Institute ‘The Brooke Book’: scrapbooks relating to the SO 279/1-4, c. 1925- 6 volumes village of Brooke ACC 2011/40 2005 Cabbell Lodge, no. 807, Additional records ACC 2011/8 1948-2006 5 boxes Norwich (founded 1860)
Council for British Additional records: minutes, correspondence and ACC 2011/68 1976-2011 1.5 boxes Archaeology, East Anglia newsletters Group Diss and District Society (fl. Society records, including committee minutes, ACC 2011/49 1977-2011 2 boxes 1977-2011) 1977-2011, and newsletters, 1978-2004 George Borrow Society Correspondence and papers of Dr Ann M. Ridler as ACC 2011/21 1989-2006 10 boxes Chairman of George Borrow Society and editor of George Borrow Bulletin Great Yarmouth and District Branch minutes ACC 2011/36 1925-1976 2 volumes Branch of the Commercial Travellers’ Association Great Ryburgh Players, Production photographs, scripts, programmes and ACC 2011/29 1976-2008 5 boxes founded 1976; closed 2009 tickets Naval and Military Lodge No. Additional lodge records: minutes, 1974-94, day ACC 2011/143 1974-2001 3 boxes 3678, Norwich (Freemasons) book, 1979-2001, and signature book, 1988-2001 North Norfolk Labour Party Additional records: manifesto, candidates’ ACC 2011/95 c. 2009- 1 box campaign leaflets and newspaper cuttings 2011 Norfolk and Suffolk Boating Additional record: year-book ACC 2011/75 2011 1 volume Association North Creake Amenity Society North Creake Churchyard Survey additional survey ACC 2011/85 2011 1 paper record Operation ClearSky campaign Correspondence and other papers of Ruben Lee, ACC 2011/28 1997-1998 5 boxes for the burial of electric cables one of the campaign organizers between Hellington and south of Hardley Floods Scole Committee for Additional records, including minutes, 1984-93, ACC 2011/17 1979-1993 4 boxes Archaeology in East Anglia correspondence, accounts, and financial papers 2nd Air Division (USAAF) Additional records: Ted Kaye’s original mission ACC 2011/55 1944-1956 1 envelope Memorial Library and the diary, papers relating to his change of name from (MC 376 estate of Ted Kaye, formerly Kalatzky to Kaye, copies of photographs, military additional) of the 445th Bomb Group discharge papers, copy of his will and related papers
2nd Air Division (USAAF) Additional records: minutes and papers relating to ACC 2011/106 1988-1990 1 file Memorial Trust and Frances the formation of the Friends of the Second Air Davies, Trust Governor Division Memorial
Business records
Creator of the records Summary description Reference Covering Quantity dates Andrew Anderson of Norwich, Additional records relating to Norfolk and some ACC 2011/1 1978-1982 6 boxes architect Suffolk churches Briarbank maternity nursing Case register and indexed case book ACC 2011/136 1952-1959 2 volumes home, Croxton Road, Thetford (Sophia Healy, owner and matron) Bulsare Ltd of Norwich, Records of Bulsare Ltd of Norwich: photographs of ACC 2011/105 1980-2001 24 photograph handbag manufacturers, sample handbags, some with matching shoes albums 1979- c. 2000 Dr Colvin-Smith (d. 1963) Patient ledger, 1903-11, including bad debt ACC 2011/135 1903-1947 1 volume general practitioner at Cromer accounts, 1903-47
Daniel C. Englands of Drawings of mills and steam engines ACC 2011/10 19th-20th 3 large packets Ludham, millwright centuries David Lemon, associate at Working papers relating to various buildings (mainly ACC 2011/11 Late 20th- 82 boxes The Whitworth Co- ecclesiastical, but including some public houses) in 21st Partnership, chartered Norfolk centuries architects and surveyors, Norwich International High School, Photographs, newspaper cuttings and other papers, ACC 2011/104 20th century 3 boxes North Drive, Great Yarmouth predominantly 1970s and 1980s, but including some (established 1971; closed by earlier records 1990)
Murdin's Typewriter Company, Additional photographs and related paper BR 354/7-9 c. 1952- Loose King's Lynn, retailer of (part); BR 1971 photographs, 1 typewriters and office furniture 354/12-17. paper and equipment Pineapple Public House, Business records of the Pineapple public house and ACC 2011/30 1919-1968 1 box Bracondale, Trowse Millgate associated pasture used for grazing, horse fairs etc. Anthony P. Rossi, architect, of Architectural and archaeological reports on St John ACC 2011/159 1993-2002 3 files Walsingham Baptist, Roman Catholic Cathedral, Norwich, 1993- 6, Pentney Priory gatehouse, 1998, and the Tower Curing Works, Great Yarmouth, 2002 Wearing, Hastings and Additional architectural drawings, relating to cider ACC 2011/52 1936-1948 11 plans, 2 Norton, architects, of Norwich factory and other buildings of William Gaymer and (BR 332 papers Son Ltd, Attleborough additional) Unknown carpenter, Holt area Customer ledger ACC 2011/53 1948-1949 1 volume
Unknown, possibly Mills and Bankruptcy petition and supporting affidavit relating ACC 2011/2 1902 2 files Reeve of Norwich, solicitors to Parker's Supply Stores Ltd, Wymondham, drapers and grocers, drawn up by Lee, Ockerton and Everington, London, and subsequently endorsed ‘Mills and Reeve’
Deeds, manorial and estate papers
Creator of the records Summary description Reference Covering Quantity dates Unknown Nine medieval deeds relating to land and ACC 2011/91 1365-1495 9 parchments messuages in Flordon, 1365 and 1432, Bracon Ash, 1421, 1425, 1438 and 1495, Flitcham, 1438, Wicklewood, 1458, and Whitlingham, 1472 Unknown Deeds relating to estates in Redenhall and Starston, ACC 2011/99 1465-1657 2 parchments, 1 1465, Tatterford and Tattersett, 1497, and file Besthorpe, 1615-57
Manor of Chedgrave Manor court book, with descriptive notes and ACC 2011/90 1613-1613 1 gathering, 1 file Banyardes, Lallfordes and extracts in English, 20th century Butleys Wade and Lyall of Saffron Bromehill manor court minutes, 1841-1936, and ACC 2011/157 1734-1936 No extent Walden, solicitors, stewards of Easthall in Feltwell, 1859-97, with Easthall papers, the manors of Bromehill (in and deeds and papers relating to the Bawchen Croxton and Methwold) and family of Tunstead and property in Norwich, 1734- Easthall in Feltwell 49 Manor of Newton by Manor court books ACC 2011/89 1561-1923 1 volume, 2 Castleacre gatherings Manors of Shipdham, Shipdham manor court papers, 1748-64, Langham ACC 2011/4 1748-1764 11 papers Langham with Morston and presentments, 1765 and 1767, and Ormesby, etc. Burgh Vaux with Ormesby and incomplete draft court entries, 1778 Scratby Bardolfes Estate of the Earl of Home at Abstracts of title, 1820 and 1824, with two letters ACC 2011/4 1815-1824 2 files, 2 papers Ormesby St Margaret, from Lord Home to R. Cory of Great Yarmouth, Ormesby St Michael, Scratby, junior, 1815 Caister, Filby and Clippesby Estate in Ormesby St Deeds of Claremont Villa, Ormesby St Margaret ACC 2011/17 1750-1889 1 box Margaret Estate in Swanton Morley Copies of court roll and papers relating to land MC 2766 1740-1875 1 bundle copyhold of the Manor of Swanton Morley cum Worthing, including land at Sherringhams Green and a messuage next to the Town Green Mitchell and Clarke of Deeds and executorship accounts and papers ACC 2011/152 1727-1911 5 boxes Wymondham, solicitors, later relating to the scattered Norfolk estates of the Whites, Renard and Pomeroy, Blomfield family, including William Blomfield of then (by 1900) Pomeroy and Necton, (d. 1850) and Miles Blomfield of Mulbarton Son gentleman, (d. 1879), 1829-87, deeds and papers relating to Evans Lombe estates formerly owned by William Brown, Ann Purling and others in Foxley, Bawdeswell, Great Melton and Swanton Morley, 1727-1911, and miscellaneous deeds, probate copies of wills and other papers, 1790-1877
Unidentified solicitor, probably Deeds and papers relating mainly to an estate of ACC 2011/78 1735-1936 1 box Purdey and Holley of Aylsham the Partridge family in Bessingham and Town Barningham, alias Barningham Norwood (including map and particular surveyed by George Burcham of Holt, 1817), and to Spurrell family estate in Billockby with Burgh St Margaret, including sale particular and map, 1867, but also to Roughton, Northrepps. Southrepps and Sidestrand Unknown/estates in Geldeston Map of property of John Kerrich, esquire, in ACC 2011/77 1826-1927 1 roll, 1 envelope and elsewhere Geldeston and adjoining parishes, 1826., with apparently unrelated papers concerning Hempnall, 1866, Bedingham and Topcroft, 1923, and Fersfield, 1927 Unknown/estate in St Deed of conveyance by executors of Henry Utting ACC 2011/60 1879 1 parchment James’s parish, Norwich Culley of Costessey to Thomas Culyer of a cottage and piece of land in a place called St James Palace next St James’s Street
Personal and family papers
Creator of the records Summary description Reference Covering Quantity dates Michael J. Banham, electrician Workplace papers and related records, including ACC 2011/112 1902-2003 25 crates and shop-steward at the minutes of union meetings, papers relating to Nestlé factory, Chapelfield, training events, personnel meetings and the closure Norwich of the factory (1994-6), with some factory records Edward Milligen Beloe (1871- Beloe’s annotated working copy of his pamphlet, MC 705 1923-1927 1 volume 1932), solicitor and The Guildhall Court of King's Lynn, 1923 antiquarian, of King's Lynn
Diana Lewton Brain and the Additional records of the related Lewton Brain and ACC 2011/35 1996-c. 24 audiocasettes, related Lewton Brain and Pull Pull families of Swanton Morley, Heacham, 2011 2 folders families Sedgeford, King's Lynn and elsewhere, including oral history interviews by Diana Lewton Brain with various residents and former residents of Sedgeford, 1996-2003 Raymond Harold Burn (b. Personal and family papers ACC 2011/51 Late 19th 9 boxes 1928) and the Burn family of century- Llanelli Carmarthenshire, and 2011 South Walsham, Norfolk Denise Carlo of Norwich, Papers including records of Norwich Road Action ACC 2011/12, c. 1990- 20 boxes Green Party member and Group's activity regarding Inner Ring Road III and ACC 2011/50 2007 campaigner and (from 2011) records of ‘Keep our Hospital in Norwich’ campaign City councillor Frank Chapman of Chapman family photographs and other records, c. ACC 2011/34 c. 1918- 2 boxes Bradenham, farmer (d. 1993) 1918-c. 1940, and farming records from 1939, 1993 including tenancy agreement for farm at Ashill, 1939, and accounts of Newling Farm, Bradenham, 1954-85 Revd Mr Craske (fl.1760s) Letters from the 3rd Duke of Grafton and Philip MC 2770 1765-1768 5 papers Young, Bishop of Norwich, concerning patronage of North Walsham benefice William Dennis of Norwich Personal diaries of life in wartime Norwich (June- MC 2048 1940-c 1966 4 volumes, 10 (1909-1983) October 1940 only), daily work at Bally and papers Haldenstein Shoes and leisure activities, with press photographs, mainly in connexion with darts competitions at the Norwich Federation of Industrial Club premises in the1960s Mrs Eunice Edmonds of Papers relating to Sue Edmonds at Sutherland MC 2772 1958-1968 1 folder, 1 volume Bacton, and her daughter Sue House School, Cromer, and album of newspaper Edmonds, pupil at Sutherland cuttings (relating mainly to the Jura, which went House School, Cromer aground off the coast in 1961) and photographs
Mrs Elsie Ellis, former Memoirs and photographs of wartime evacuation to MC 2167 2010 1 folder evacuee from London to East Bradenham in 1940-1 Norfolk William Britton Francis, Working papers of Mr Francis as a rate fixer, ACC 2011/130 c. 1919- 1 file employee of Boulton and Paul calculating the costs of each job 1928 Ltd of Norwich, aircraft manufacturers T. Cecil Goodwyn of Financial and other records relating mainly to ACC 2011/108 1937-1944 1 box Mundesley, Hon. Treasurer of Mundesley's arrangements for celebration of the Mundesley Coronation Coronation of George VI, 1936-8, with including Committee subscription accounts for Jubilee celebrations, 1935-7, and papers relating to Mundesley National Savings Group, 1943-4 Charles Frederick Harrison Photograph of Charles Frederick Harrison, his wife ACC 2011/127, Late 19th- 6 photographs, 3 (1854-1925) of Norwich, Catherine (née Presant) and their children at Pull’s ACC 2011/140 20th papers ferryman builder and Ferry, c. 1893, and other family photographs centuries Cathedral verger, and family Walter William Hartt (c. 1822- Poems by Samuel Thurston, 1809, and school ACC 2011/124 1809-c. 1 folder 1887) of Norwich and the exercise book of Walter William Hartt at Pottergate 2010 related Thurston family Street House Academy, Norwich, 1835-7, containing essays, poems and copy letters to relatives Mrs Christine Hiskey, a School governors’ minutes, correspondence and ACC 2011/125 1988-1996 3 files, 1 folder governor of Wells Community management plan Primary School Rosamund Leeder (1897- Photographs and related papers MC 2768 1910-1944 67 photographs, 6 1987) of Matlaske and King's papers, 1 folder Lynn, schoolteacher Revd Thomas Lloyd of North Commonplace and memoranda books relating to MC 2771 1783-1810 2 volumes Walsham Lloyd’s investments and property, details of his travels to Eton and to his native Carmarthenshire, accounts of his son’s education at Eton and King’s College, Cambridge, plan of orchard,1801 and notes on his family history
Revd William Martin, rector of Antiquarian commonplace books relating to East MC 2113 n.d. [c. 1909] 2 volumes East Barsham, 1882-1913 Barsham manor and church Tom Mollard, Norfolk librarian Photographic slides of Erpingham and the ACC 2011/147 c. 1975- c. 2 boxes and resident of Erpingham surrounding area and local historical and community 1995 themes created for local history presentations, with related lists Conwy Llewellyn Morgan Diary, including photographs, of a holiday on the ACC 2011/144 1935 2 volumes (1881-1946) and his son, Norfolk Broads on the boat Snowflake Frank Conwy Morgan (1913- 2003) Olley and related families of Family papers: apprenticeship indenture of William ACC 2011/72 1854-1960 1 file Norwich and Norfolk Newton Springall (b. Burlingham, 1842), 1857, probate of will of George David Kemp, 1854, and papers relating to Gerald Hugh Olley (b. Eaton, 1896) Thomas Pengelly (fl. 1656- Letter from George Harper (Great Yarmouth) asking ACC 2011/4 1671 1 paper 1674) of London and for money to cover what Pengelly owes for his Cheshunt, merchant eighth of a consignment of salt Phillippo family, farmers, of School exercise books showing examples of ACC 2011/150 n.d. [1860s] 2 volumes Hevingham handwriting, transcription and mathematical calculations David Russell of Norwich and Additional family record: 'Asbestos: the Bad and MC 2426/5/2 2011 1file North Norfolk, electrician, the Deadly,' compiled by Siobhan Moy, the trade unionist and councillor, Russells’ daughter, as part of a project on asbestos and family Joseph de Carle Smith, MBE, Scrapbook of national, local and personal matters ACC 2011/83 1926-1968 1 volume of Yare View, Thunder Lane, Thorpe St Andrew Sutton family of East Bilney Letter from R S[utton], EB nr East D[ereha]m, to [his ACC 2011/63 1822 2 papers wife] Mrs Sutton, who had been detained in London, and including observations on charitable giving in East Dereham
Mary Wyche, née Hungerford, Letter to Mrs Wyche from her uncle, Edward ACC 2011/4 1721 1 paper of Hockwold Hungerford, with instructions for directing future letters to avoid his paying extortionate charges, his niece’s ‘complaint’ (health), etc. Unknown Probate copy of will of Elizabeth Lloyd of MC 2112 1833 3 parchments, Bawdeswell, widow filed Unknown: possibly Arthur and Two receipted bills from A. Ames of Norwich and MC 2080 1935 2 papers Irene Lark (née Goffin) of Ashworth and Pike Limited of Norwich, probably Norwich relating to the wedding of Irene Goffin and Arthur Lark
Historical and miscellaneous
Creator of the records Summary description Reference Covering Quantity dates Edward Milligen Beloe (1871- E.M. Beloe's working annotated copy of his MC 705 1923-1927 1 volume 1932) of King's Lynn, solicitor pamphlet, The Guildhall Court of King's Lynn, 1923 and antiquarian Barry Capon, Norfolk County Norfolk County Council year-books, 1942-96, and ACC 2011/117 1942-1996 20 gatherings Council Chief Executive, appointments diary, 1973-4 1973-1996 Unknown: probably Harold Barton Turf School second term examination MC 2114 1926 1 paper Davis, pupil at Barton Turf position list School Claire Elizabeth Wynne Brass rubbings made in various Norfolk churches ACC 2011/58 1970-1973 1 box Goodman (b. 1957) and made while on holidays in the Sheringham area Rachel Margaret Wynne Goodman (b. 1959) Dennis Hardy (b. 1918) of Photographs of Norfolk churches: undated, but ACC 2011/22 n.d. [20th 1 box Suffolk, photographer of possibly of 1980s or 1990s. century] Suffolk and Norfolk churches C.J. Basey of Acle (as Blofield Deanery Magazines ACC 2011/32 1918-1966 1 bundle collector)
Dr R. Codling of Wymondham Quarterly newsletters of Norfolk and Waveney ACC 2011/31 2004-2010 18 gatherings (as collector) Society of Friends, formerly Norwich and Lynn Monthly Meeting David Gurney of Weston Wensum Diary, the monthly magazine of Weston ACC 2011/86 2011-2011 17 booklets Longville (as collector) Longville, Morton-on-the-Hill, Great Witchingham (Lenwade) and Little Witchingham: additional issues Ann Howarth of Northwold Transcript of monumental inscriptions in Northwold MC 2200/8 2011 1 booklet cemetery, with index and plan Carey Moore of Great Church and community magazines from Great ACC 2011/62, 1998-2011 2 boxes Ellingham (as collector) Ellingham, Hingham and the surrounding parishes ACC 2011/116 The Ellingham Pump, The Net. Hingham and District Community Magazine, The Community Magazine for the Parish of High Oak, The Methodist Church Central Norfolk Circuit News, and Octave) Dina Smith of Upton Transcript of memorial inscriptions in Upton St ACC 2011/165 2011 1 folder, 1 disk Margaret church and churchyard Unknown collector/Messrs Letter from William Burrell, marine engineer and MC 2762 1935 1 paper Abbott and Company, Newark boiler maker, Great Yarmouth, to Messrs Abbott and Company, Newark, requesting an amended quotation for a set of fire bars Unknown Catalogues and promotional papers relating to MC 2774 1968-1994 1 file, 3 papers Fisher theatres and other exhibitions and events, including Burston Strike School rally, 1994
Copies of records
Creator of the records Summary description Reference Covering Quantity dates Gore family of King's Lynn Copies of boat line plans and other papers FX 362 1877-1948 2 folders and South Wootton, mainly three successive Josiah Gores
Bob Greef, researcher into Electronic copies of letter from Professor Jiju ACC 2011/161 1936 1 PDF, 4 JPEGs, Japanese gardens at Lynford Suzuki, 1936 and photographs relating to the 3 papers Hall establishment of Japanese gardens at Lynford Hall John Harding (1858-1942) of Photocopies of photographs, newspapers cuttings FX 363 1868-1988 1 folder King's Lynn and Denver, and other memorabilia relating to John Harding, and Colorado, fruit growers' agent, the Harding family of Islington Lodge and King's and his daughter, Laura Lynn, Norfolk, and Denver, Colorado Frances Samuel, née Harding of Nashville, Tennessee Hill family of Runcton Holme Photocopies of photographs and correspondence ACC 2011/154 Early 20th 1 folder century Arthur John Pearce, member Copy of printed notices of questions and motions of ACC 2011/155 1885 1 paper of the Norwich Parliamentary the NPDS, 29 October 1885 Debating Society Unknown/Prudential Property Copy of sale particular for part of the Wolterton FX 361 1989 1 file Services for the Wolterton Estate Estate Unknown/A.P. Rossi, architect Photographic copy of plan and elevation of Eaton ACC 2011/160 c. 1950 1 paper Grove Newmarket Road, Norwich (Norwich High School for Girls’ premises)
Norfolk Sound Archive
Creator of the records Summary description Reference Covering Quantity dates
Barton, Irstead and Oral history interviews and typescript summaries AUD 55 2011 WAV files, MS Neatishead Oral History Word files (BINOH) group Barton Turf resident/BBC Off-air recordings of 'Village Brantub' with Keith AUD 52 n.d. [1980s] 1 compact Radio Norfolk Skipper at Barton Turf cassette
BBC Radio Norfolk BBC Village Voice programme about Barton Turf, SAC 2011/1 1980 1 compact recorded off transmission, cassette Friends of Norfolk Dialect Additional recorded interviews, carried out by Jean AUD 12/53-56 2011 4 CD-DA Eaglen, with Ken Reeve, Margaret Marham, Paul Hawkins, and Clive Meachen Friends of Norfolk Dialect Additional recording of FOND event in Cromer 10 SAC 2011/11 2011 3 CD-DA May 2011: recorded interview of Tony Hall (AUD 12) Friends of Norfolk Dialect Additional recorded interviews, withTina SAC 2011/15 2011 3 CD-DA Chamberlain and Christine Artfield, of Philip Bowhill (AUD 12) and Betty Jenness, and of Rosemary and Maurice Arthurton John Greenaway (fl 1975-) of Sound recordings and related papers created AUD 53 1994-2002 66 Norwich; academic during research into proposals for Norwich's inner microcassettes, link road, 1994, and into the closure of the Norfolk 16 compact and Norwich Hospital on St Stephen's Road and the cassettes, 1 box building of a new hospital at Colney, 2002 of papers Norfolk Museums and Additional ‘Two shores: living with the North Sea’ SAC 2011/6 2010-2011 5 DVD-R, 1 ring- Archaeology Service: Great oral history project interviews and associated binder Yarmouth Museums papers Norfolk Sound Archive (2003-) Recorded interview with former head teacher, AUD 7/13 2011 1 WAV file (637 Audrey Pollard MB)
Norfolk Sound Archive Recorded interview by BBC Radio Norfolk with Dr AUD 7/14/1 2011 1 MP3 file (2003-)/BBC Radio Norfolk John Alban, relating to the will of Thomas Longe of Ashwellthorpe, 1485 Norwich Heritage Economic Recorded oral history interviews by Nick Williams of SAC 2011/13 2009 8 WAV PCM files and Regeneration Trust Great Hospital residents (3.15 GB) Norwich University of the Additional oral history interviews relating to Norwich AUD 41/2 2010-2011 8 CD-Rs, 10 Third Age (U3A) Bridewell in the 1960s MiniDiscs, c. 40 Museum Oral History Project papers Group (2010-) Spin-Off Theatre Company Recorded memoirs relating to Wymondham AUD 28 n.d. [2010- 26 WAV files (387 SAC 2011/12 2011] MB)
Stewart Orr Sound Services Additional recordings of Sir Malcolm Arnold in SAC 2011/5 1986-2011 8 CD-DA connexion with a Norfolk Arts programme broadcast on BBC Radio Norfolk,1989
Appendix 2: Lectures, etc. by Records Committee members and NRO staff, 1 April-September 2011
John Alban
Speaker on ‘The Importance of Archives’ and member of the panel of experts at the ‘Local History . . . Live!’ conference, arranged by the Historical Association and held at the Welsh National Waterfront Museum, Swansea. Chairman of a session at the 'Society in an Age of Plague' conference in the Hostry at the Cathedral.
Claire Bolster, Kären Gaffney and Victoria Horth
'Family History for Beginners' taster session at The Archive Centre as part of a programme of events in Adult Learners' Week. The first two sessions of a six-week course, 'Family History for Beginners', at The Archive Centre.
Jonathan Draper
‘Basic Archive Training for Community Archives’ workshop at Dragon Hall, Norwich. ‘The Norfolk Sound Archive and Oral History’ talk at Norwich Living History Group’s Annual General Meeting at Thorpe Adult Education Centre. ‘Opening Up the BBC Radio Norfolk Archive’ talk at The Archive Centre. ‘In the Absence of the iPlayer’ talk at the Archives and Records Association’s Film, Sound and Photography Section’s Annual General Meeting at the East Riding of Yorkshire Archives, Beverley.
Victoria Horth
‘The abolition of the slave trade’ school workshops at Norwich Castle Museum and Art Gallery for Notre Dame High School. ‘Journeys’ school workshops at Westfield Infant School, Watton. ‘History of Erpingham School’ workshop at The Archive Centre. ‘History of Norwich’ session at Sewell Park College. ‘Norwich Industries’ school workshops for Hellesdon High School. ‘Researching the History of Norfolk and Norwich Festival’ workshops for YMCA. ‘Archive Training days’ for Seachange Arts Bread and Circus project ‘Issues of Language and Power’ workshop for the Research and Practice in Adult Literacy conference.
Group visits to The Archive Centre for nine groups, including ABTAPL, Rider Haggard Society and Ranworth Ladies’ Group. ‘Creating Illuminated Manuscripts’ school holiday activity at Ancient House Museum of Thetford Life. ‘Creating Illuminated Manuscripts’ school holiday activity at Lynn Museum. ‘Making Victorian Scrapbooks’ school holiday activity session at The Archive Centre. ‘Creating Illuminated Manuscripts’ school holiday activity session at The Archive Centre. ‘Paperweaving’ school holiday activity session at The Archive Centre. ‘Making Shields’ school holiday activity sessions at The Archive Centre. ‘Making Coats of Arms’ school holiday activity session at City Academy Norwich and Tuckswood Primary School. ‘Paperweaving’ activity at the City Academy, Norwich Family Fun Day. ‘Seaside Holidays and Fishing’, reminiscence session at Gorleston Library. ‘Seaside Holidays’ illustrated talk for the Eaton Park, Wednesday Woman Group. ‘The work of the Norfolk Record Office’, illustrated talk to The Ring at Hethersett, Inner Wheel Club of Great Yarmouth and the Rotary Club of Broadlands. ‘Tracing your Family History’, illustrated talk to Witton and Ridlington residents. ‘Tracing the History of your House’, illustrated talk to the Dereham Society. ‘How to Trace the History of Holt’, illustrated talk at Holt Library. ‘Tracing the History of your House’ and ‘Tracing the History of your Village’ workshops at Gressenhall Day to Remember. ‘The Grand Tour and Beyond: Accounts from Norfolk’s Archives‘, illustrated talk at The Archive Centre.
Susan Maddock
‘Royal Norfolk and the Sandringham Connexion’ lunchtime talks (with Lucy Purvis) at King’s Lynn Library and at The Archive Centre. The Creakes and Norfolk's Archives’ at North Creake Village Hall. ‘Through Norfolk’s Archives: a trip from Wroxham’ lunchtime talk at Wroxham for the Broadland Probus Club. ‘Bathed in Fiery Foods’ talk on the fire at the Central Library, Norwich, as part of a disaster recovery training session at The Archive Centre for the Archives and Records Association’s Section for Specialist Repositories. ‘The Foundation of the Town: its origins and early growth’ and ‘The Medieval Borough, 1204 – 1537: Lynn’s changing townscape, its trading and governing communities and links with the wider world’: two lectures as part of training course for new Town Guides at King's Lynn.
Frank Meeres
‘Yarmouth in the Second World War’ at Yarmouth Library, as part of a joint reminiscence/family history event with the Library and museums at Yarmouth. ‘A Bad-Hair Day for the King: refugees in and out of Norfolk’ lunchtime talk at The Archive Centre as part of Norwich Refugee Week. ‘Living in Thetford in the Second World War’, at Thetford Ancient House Museum, in connexion with its Second World War exhibition. Two talks at the Forum (‘The Norwich Twelve: iconic buildings of the city’ and ‘Immigrants to Norwich over the centuries’) as part of a programme of events called H-Factor, run by Norwich HEART, and an ‘Immigrants to Norwich’ guided walk.
Eve Read
‘Working Lives in the Victorian Census’ as part of NRO’s summer programme of lunchtime talks at the Archive Centre. Three ‘Introduction to Family History’ presentations and four ‘Family History on the Internet’ workshops at the Norfolk and Norwich Millennium Library.
Nick Sellwood
‘Lifting the Lid’ talk at The Archive Centre as part of the Norwich Heritage Open Days programme of events.
Athena Teli-Drou
Group visits for the Civil Motoring Association, and Attleborough Heritage Group ‘Come Fly with the American Air force’ school holiday activity session at The Archive Centre. ‘Paperweaving’ school holiday activity session at The Archive Centre. ‘Tracing your Family Tree’ workshop for the Family Learning Programme at The Archive Centre. ‘History of entertainment and fishing in Great Yarmouth’ stall at the Maritime Festival.
Tom Townsend
'An Introduction to Old Handwriting' evening taster session on palaeography at The Archive Centre. Palaeography session at The Archive Centre for Highways Group staff based at County Hall.
‘Tracing the History of Your House’ workshop at The Archive Centre as part of the Norwich Heritage Open Days programme of events. Two guided evening walks around South Heigham during Norwich Heritage Open Days week, using copies of documents to explain the history and development of the built environment in the suburb.
Elizabeth Walne
‘Family History on the Internet’ workshop at the Norfolk and Norwich Millennium Library.
NORFOLK RECORDS COMMITTEE 18 November 2011 Item No:
Appendix 3
Norfolk Record Office
Performance Indicators
1 April-September 2011