COUNCIL OF SCIENTIFIC & INDUSTRIAL RESEARCH Anusandhan Bhawan, 2, Rafi Marg, New Delhi — 110001
No. 8-7(1)/2012- Gen. DATED: 25.02.2013
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Sir,
I am directed to say that this office intends to call sealed tender (strictly as per enclosed proforma) for printing of letterheads/visiting cards/register etc. The rates may be sent to the SO (G), Room No. 14, Anusandhan Bhawan, 2 Rafi Marg, New Delhi-110001 latest by 12 pm on 04.03.2013.
The sealed envelope containing tender should be subscribed "Quotations for the Printing work in the CSIR Hqrs". The tender may also be dropped in the Tender Box which is available at the reception of Anusandhan Bhawan. The Quotations should be accompanied with an
Earnest Money Deposit (EMD) of Rs. 5,000/ - (five thousand only) in the form of Demand Draft drawn in favour of JS (Admin.), CSIR, New Delhi, without which the quotations will not be considered.
Yours faithfully,
S ( Tel. 011 - 23710423
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SI . N o. Item Si ze/W ei ght/Qual ity Unit Rate 1 . Lett er h ead s wh ite Executi ve b ond 80 GSM , A-4, si ngl e col our Per 100 pa per 2. Letter h ead s wh ite E xecuti ve b ond 80 GSM , A-5 , si ngl e col o ur P er 100 pa per 3 . Vi siti n g Card s d oubl e col our, one sid e, GK 210 Per 100
4. Visiti n g Card s d oubl e col o ur, b il i ngual , b oth P er 100 sides, GK 210 5 . Visiti n g Card s d oubl e col our, b ili n gual both Per 1 00 sid es, with Ash ok Ch ak ra (E mbossi n g G old en col our) , G K 210 6. Fil e covers with th e name of CSIR stand ard Per 1000 qual ity and si ze jR egi ster with l eath er b i nd i n g 33 cm x 20 Each cm , 80 GSM . Led ger pa per, 100 pa ges Re gi ster with l eath er b i nd i ng 33 cm x 20 E ach cm , 80 GSM , Led ger pa per, 200 1 pa ges Regi ster with leath er b i nd i ng 33 cm x 20 Each cm , 80 GSM , 300 pa ges
7. 8. 9.
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FVC Book (D u pl icate) A-4 si ze, 75 GSM , 100 pa ges Each
Wh ite E nvel o pe with o ut wi nd ow with th e n am e and add ress of Per 1000 CSIR 9 cm x 4 cm , S E-5 , 80 GSM Wh ite E nvel o pe with wi nd ow with th e n am e and add ress of Per 1000 CSIR 9 cm x 4 cm , SE-5, 80 GS M 13 . Wh ite E nvel o pe with o ut wi nd ow with th e name and add ress of P er 1000 CS IR 10 cm x 4 .5 cm , SE -6, 80 GSM 14 . Wh ite E nvel o pe with wi nd ow with th e n am e and add ress of P er 1000 CSIR 10 cm x 4 .5 cm , SE-6, 80 GS M 15 . Vi sitor' s Pass Book 18 cm x 12 c m , 70 GSM, 100 P er pad pa ges
16 . Tour program paid (Quard u pl i cate) A-4 si ze, 75 GSM , GLGPY (1 +3 ) , 75 Per pad GSM + 65 GSM , 100 pa ges 17 . Cash Recei pt Book (D u pl icate) A-5 si ze , 75 GSM , 1 00 pa ges P er b ook
18 . Advance B ooki n g Regi ster 33 cm x 20 cm , 80 GS M , 300 Each pa ges 19 . Kitch en cons um pti on regi ster 33cm x 20 cm , DO Pa per, 1 00 Each pa ges 20 . M essa ge sl i p 10 cm x 15 cm , 80 GS M , 100 Each pa ges
10. 11. 12.
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21 . 33 cm x 20 cm, 80 GSM , 200 pa ges 22 . Des patch Register / Di ary Regi ster 33 cm x 20 cm , 400 pa ges
23 . Bill book (Tri pl i cate) for cafeteri a Each
Cou pon Book for cafeteri a A-4, 60 GSMwi th n umb eri ng & Each perfetti ng, 100 pa ges 25 . Register for Aud it S ecti on Each
Regi ster for Cash Secti on 34 cm x 42 cm , 80 GSM , 200 Each pa ges 1 27 . Store Ret urn/T ransfer N ote Book A-4 si ze, 50 pa ges 1 28. E nvel o pe yell ow with th e nam e of SE-8, 12 cm x 16 cm , 80 GS M Per 1 000 CSIR & Logo (I nsid e J al i/Cl oth ) 29 . E nvel o pe yell ow wi nd ow with th e SE-8, 12 cm x 1 6 cm , 80 GS M Per 1000 name of CSIR & Logo (I n sid e Jal i/Cl oth ) 30. Invitati on card with envel o pes 300 GSM , 7 cm x 5 cmwi th CSIR gold en l ogo embossi ng, screen pri nti ng 400 GSM , 7 cm x 5 cm with CSIR P er 100 gol d en logo embossi ng, screen 1 32 33 34 36 -P W UJ U..) .
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Tender for Printing Work
Sealed quotations are invited from reputed/registered firms for award of Annual Contract for the printing & supply of letter heads, visiting cards, envelops, slip pads etc. in the Council of Scientific & Industrial Research (CSIR) Headquarters, Maharani Bagh Scientist Apartments (MBSA) and Science Centre on the terms and conditions enumerated in the following paragraphs.
Only reputed firms having adequate experience of at least three years in the field, in the Government Ministries/ Departments/ Semi- Government Organisations, including Public Sector Undertaking are requested to submit their rates in the attached Annexure - A duly completed and signed. The prospective firms should also furnish copies of the Company PAN Card, Service Tax Registration and "Experience Certificate" from at least two Government Ministries/ Department with their quotations.
The sealed cover containing the tenders and superscribed as "Quotations for the Printing work in the CSIR Hqrs." and complete in all respect should be submitted so as to reach the undersigned in Room No. 614, Ground Floor, Anusandhan Bhawan, 2 Rafi Marg, New Delhi-110001 by 1200 P.M. by 04.03.2013. Alternatively the sealed envelope can be dropped in the Tender Box placed at the Reception Counter on or before 1200 P.M. on 04.03.2013.
2. The Quotations should be accompanied with an Earnest Money Deposit (EMD) of Rs. 5,000/- (five thousand only) in the form of Demand Draft drawn in favour of JS (Admin.), CSIR, New Delhi, without which the quotations will not be considered. The earnest money shall be returned to all the unsuccessful tenderers after the contract is finalised. Quotations received after due date/ time due to postal delays or any other reason shall not be entertained.
3. The quotations will be opened at 3.30 P.M. on the same day. The tenderers, if they so desire, may depute their representatives to be present at the time of opening of tenders.
4. The terms and conditions of the contract will be as follows:-
(i) The period of contract shall be one year from the date of issue of award letter. The successful firm will be required to start 2
working immediately after the award of the contract. CSIR shall however have the right to terminate the award at any time without assigning any reason thereof.
(ii) Quoted rates shall hold good for a period of one year and the agency selected for the award of work will not claim any increase in the rates of any item on any account during the contract period. The quoted prices must be for free delivery at CSIR Hqrs.
(iii) Copies of CST/ Sales Tax registration certificates and Company Pan Card should be enclosed with the quotation.
(iv) Complete specifications of items should be given with the manufacturer's name, wherever required/ literature/ pamphlets should also be enclosed wherever necessary.
(v) Charges not mentioned in the quotation shall not be paid. All taxes and levies should be shown separately. CSIR shall not be responsible for payment of taxes /levies applicable if not quoted in the letter.
(vi) Samples of papers/material relating to each item may be submitted free of charge along with the quotation. CSIR shall not be responsible for any loss or damage to such samples.
(vii) Specimen of the items to be printed are kept in Room No. 14 for inspection on all working days between 10 A.M and 5 P.M.
(viii) In case of different firms quoting lowest in different items, the entire award shall be given to the firm quoting the least in the maximum number of items. However the winning firm will have to match the lowest rate for an item quoted by other firm/s if the rate of the winning firm is higher.
(ix) The firm should ensure that the printing is done and printed items are supplied within 14 days (inclusive of non-working days) from the date on which order is given.
(x) In case the firm is not able to undertake/supply the work/items due to any reasons, the same will be arranged from some other agency at the cost and risk of the Contractor. 3
(xi) Quotations should be sent on the letter head of the firm as per the proforma provided in Annexure-A.
(xii) Conditional tender will not be accepted. Similarly, quotations received after stipulated date and time will also not be considered under any circumstances.
(xiii) If the contractor commits breach of any of the terms and conditions or is not able to complete the work in time or the quality of the work/material is not of the desired level, the contract shall be cancelled and the security deposit shall be forfeited and the work will be assigned to another firm at the risk and cost of the contractor.
(xiv) The representative of the firm will have to pick-up the work orders/material for printing from the office of CSIR Hqrs., MBSA or Science Centre as the case may be and will have to deliver the printed material in the same office.
As most of the items of work will be of urgent and time-bound nature the work will have to be completed within the stipulated time-frame.
(xvi) The payment of the work done will be made through ECS/ Account Payee Cheque after satisfactory completion of each assigned job and certification by the indentor. The details for bank (name, branch, account no., MICR No., IFS Code) may be furnished on a separate sheet.
(xvii) The firm will ensure that proofs are shown and got approved before final printing is done. In case the printing is done without getting the proofs approved and there is any error in the printing, CSIR will not accept such work and no payment will be made for such work.
(xviii)No printing work shall be undertaken without the prior permission/orders from Section Officer (Gen.)/ Deputy Secretary (CO).
(xix) Very good workmanship and quality of printing/material are of vital importance. Any shortfall in the workmanship/ quality 4
of material will not be tolerated and the firm may be asked to undertake the work again at no extra cost.
(xx) If at any stage, it is found that the performance, quality of work and material are not satisfactory the award is liable to be terminated without any notice and the Performance Security shall be forfeited. Non-execution of work orders and non- delivery of items will lead to termination of contract.
(xxi) The contract shall be awarded to the selected bidder(s) on fixed rates for one year. However, the contract may be extended on year to year basis, if mutually agreed by both the parties.
(xxii) EMD of the selected firm will be kept with CSIR as "Performance Security" and shall be returned to the firm after the expiry of contract period.
(xxiii)The firms are also required to prove their competence to undertake such printing job by furnishing certificate/document regarding satisfactory service from at least two Ministries/Departments. The firm shall also indicate their registration number, PAN number (in the name of company not personal), TIN number, address of the registered office which should be within a radius of 5 kms. from Anusandhan Bhawan. The prospective firm must have its own printing press and should have a turnover of at least Rs. 50 lakh per year.
(xxiv) The shop/press of the printer should be situated within a radius of 5 kms. of Anusandhan Bhawan, 2 Rafi Marg, New Delhi.
(xxv) JS (Admin.), CSIR reserves the right with himself to accept any or all the quotations received wholly or partially or to reject all the quotations received without assigning any reasons thereof. S. Name of the firm S. Name of the firm No. No. 1. M/s Sun Process 2. M/s Golden Fine Arts Press C-40, Gali No.10, Multani Dhanda, 53, Teliwara, New Qutab Road, Pahar Ganj, Sadar Bazar, New Delhi-110055. New Delhi-110006. 3. M/s Dolphin Printo Graphics 4. M/s Printwel Enterprises 4 E/7, Pabla Building, WZ-408 A, Jhandewalan Extension, Basai Dara Pur, New Delhi-110055. New Delhi-110015. 5. M/s Classical Printers 6. M/s Rashima Printers 243-44, Kucha Mir Asique, 7123/2, Kasuruwalan, Chawri Bazar, Pahar Ganj, New Delhi-110006. New Delhi-110055. 7. M/s Varun Graphics & Printers 8. M/s Nanda Printing Press 2053, Gali No. 6, Chuna Mandi, 2070/5, 1st Floor, Pahar Ganj, Chuna Mandi, Pahar Ganj, New Delhi-110055. New Delhi-110055. 9. M/s Graphics Sales 10. M/s Verma Printers & Advertisers 4 F/9, 4400, Katra Raiji, Basant Road, Jhandewalan Extension, Paharganj, New Delhi-110055 New Delhi-110055 11. M/s Vijay Stationary Mart 12. Mayur Enterprises 18, Palika Place Annexe, 330, Shiv Apartment, Ground Floor, Panchkuian Road, Ward No. 4, Mehrauli , New Delhi-110055. New Delhi — 110030.