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Exhibitor Important Dates EXHIBITOR IMPORTANT DATES September 1 Final booth payments and insurance liability certificate due to ATA September 1 Signed shooting lane contracts due to ATA for exhibitors who have reserved shooting lanes November 1 Deadline to reserve space in the Goodie Bags and Big Buck Tag Coupon Book November 10 Deadline to reserve advertising space in the Official ATA Trade Show Pocket Guide November 17 Ad materials due to Zebra Publishing for the Official ATA Trade Show Pocket Guide November 21 Deadline to update your company information for the Official Show Guide & Membership Directory November 30 Deadline to submit special booth events registration form for inclusion in the Official Show Guide & Membership Directory December 1 Goodie Bag materials/inserts due to ATA December 5 Deadline to reserve advertising space in Official Show Guide & Membership Directory December 11 Ad materials due to Zebra Publishing for the Official Show Guide & Membership Directory December 11 Deadline to order lead retrieval services from QMS at the Advanced Rate December 14 First day show freight can arrive at advance warehouse without a surcharge December 13 Deadline to preregister for Featured Products Showcase to guarantee space December 15 Premium Sponsorship Material (banners, wraps, clings, etc) due to advance warehouse December 21 Deadline to order decorating services from Shepard at the discounted Advance Order Rate December 22 Deadline to order audio visual and computer equipment at Advanced Rate December 26 Deadline to make hotel reservations through Visit Indy Housing Bureau December 26 Deadline to submit electrical order to Indiana Convention Center to receive discounted Rate December 26 Deadline to submit internet order to SmartCity to receive discounted Advance Order Rate December 29 Deadline to sign-up for ATA to SHOT Show caravan service with Shepard Logistics Services January 2 Last day show freight can arrive at advance warehouse without a surcharge January 9 First day show freight can arrive at Indiana Convention Center January 9 Exhibitor Setup, 8:00 am -8:00 pm January 10 Exhibitor Setup, 8:00 am -8:00 pm January 11 2018 ATA Show Open, 8:30 am – 6:00 pm January 12 2018 ATA Show Open, 8:30 am – 6:00 pm January 13 2018 ATA Show Open, 8:30 am – 4:00 pm January 13 Exhibitor Move-Out, 4:00 pm – 11:00 pm January 14 Exhibitor Move-Out, 8:00 am – 4:00 pm SCHEDULE OF EVENTS Tuesday, January 9, 2018 7:00 am – 7:00 pm Registration Crossroads Lobby and Hoosier Lobby 8:00 am – 8:00 pm Exhibitor Setup Exhibit Halls A-J 3:00 pm – 7:00 pm A.R.R.O. Hot Show Exhibit Hall K Wednesday, January 10, 2018 7:00 am – 8:00 pm Registration Crossroads Lobby and Hoosier Lobby 8:00 am – 8:00 pm Exhibitor Setup Exhibit Halls A-J 8:00 am – 8:00 pm Featured Products Exhibitor Product Drop-off Exhibit Hall F 8:00 am – 8:00 pm Innovation Zone Exhibitor Setup Exhibit Hall I and J 9:00 am – 2:00 pm A.R.R.O. Hot Show Exhibit Hall K 11:00 am – 5:30 pm Hudalla Associates, Inc. PreShow 500 Ballroom 11:00 am – 3:00 pm NABA Super Show Wabash Ballroom 5:30 pm – 6:30 pm International Welcome Reception Rooms 107-110 6:30 pm Outtech Innovations XX Sagamore Ballroom Thursday, January 11, 2018 6:30 am – 8:30 am Exhibitor Setup Exhibit Halls A-J 7:00 am – 5:00 pm Registration Crossroads Lobby and Hoosier Lobby 7:15 am – 8:15 am ATA Academy Seminars Rooms 130 - 139 7:30 am – 6:00 pm Member Services Area Open Exhibit Hall F 7:30 am – 6:00 pm Press Room Open Rooms 141-142 8:30 am – 6:00 pm Show Open Exhibit Halls A-J 8:30 am – 6:00 pm Innovation Zone Open Exhibit Hall I and J 8:30 am – 6:00 pm Featured Products Open Exhibit Hall F 6:00 pm – 6:15 pm Outtech Drawing Giveaways Wabash Ballroom Lobby Stage 6:15 pm – 9:00 pm Hudalla Associates, Inc. Customer Appreciation Night Sagamore Ballroom Friday, January 12, 2018 6:30 am – 8:30 am Exhibitor Setup Exhibit Halls A-J 6:30 am – 8:30 am Target the Heart Breakfast Wabash Ballroom 1-3 7:00 am – 5:00 pm Registration Crossroads Lobby and Hoosier Lobby 7:15 am – 8:15 am ATA Academy Seminars Rooms 130 - 139 7:30 am – 6:00 pm Member Services Area Open Exhibit Hall F 7:30 am – 6:00 pm Press Room Open Rooms 141-142 8:30 am – 6:00 pm Show Open Exhibit Halls A-J 8:30 am – 6:00 pm Innovation Zone Open Exhibit Hall I and J 8:30 am – 6:00 pm Featured Products Open Exhibit Hall F 6:00 pm – 6:15 pm Outtech Drawing Giveaways Wabash Ballroom Lobby Stage Saturday, January 13, 2018 6:30 am – 8:30 am Exhibitor Setup Exhibit Halls A-J 7:00 am – 1:00 pm Registration Crossroads Lobby and Hoosier Lobby 7:15 am – 8:15 am ATA Academy Seminars Rooms 130 - 139 7:30 am – 4:00 pm Member Services Area Open Exhibit Hall F 7:30 am – 4:00 pm Press Room Open Rooms 141-142 8:30 am – 4:00 pm Show Open Exhibit Halls A-J 8:30 am – 4:00 pm Innovation Zone Open Exhibit Hall I and J 8:30 am – 4:00 pm Featured Products Open Exhibit Hall F 3:00 pm – 5:00 pm Featured Products Exhibitor Product Pick-Up Exhibit Hall F 4:00 pm – 11:00 pm Exhibitor Move-Out Exhibit Halls A-J Sunday, January 14, 2018 8:00 am – 4:00 pm Exhibitor Move-Out Exhibit Halls A-J EXHIBITOR BADGE INFORMATION Order Show Badges online at: www.archerytrade.org/trade-show/registration Follow log in instructions to order badges for you and/or your employees. Badge registration opened June 14, 2017. RECEIVEING YOUR BADGE AT THE SHOW After registering for Show badges, you will receive a confirmation email that includes a printable barcode. Print your barcode confirmation and bring it with you to the Show. Upon arrival, use your printed barcode confirmation at the express badge kiosks to scan and receive your badge. THAT’S IT! No waiting, no standing in line. If you forget to print and bring your barcode confirmation, you can still receive your badge at the express badge kiosk by entering required company information or scanning the barcode from your smartphone. EXHIBITOR BADGE GUIDELINES Complimentary Exhibitor badges are distributed in a two-tiered allotment based on booth space: For booths 100 to 1,000 square feet: four (4) free badges for each 100 square feet of space, and two (2) free badges per shooting lane For booths larger than 1,000 square feet: four (4) free badges for each 100 square feet of space for the first 1,000 square feet, and one (1) badge for each additional 100 square feet of space, and two (2) free badges per shooting lane Innovation Zone participants receive two (2) complimentary badges. Exhibitors may purchase additional Show badges, cost is based on membership type: Regular Manufacturing or Regular Distributor Members: $125 for each additional badge, no limit Basic Manufacturing Members: $125 for each additional badge, limit two (2) Media Members: $150 per badge for the first four (4), then $200 for each subsequent badge, no limit Non-Profit and Government Members: $50 for each additional badge, no limit Outfitter/Guide or Supporting Members: $150 for each additional badge, no limit Only representatives employed by the exhibiting company and those who will be working in the booth can register as exhibitors. Sales Personnel who represent multiple companies are required to order a Sales Rep badge. False certification as exhibitors’ representatives, sharing of exhibitor’s badges, or any other method used to assist unauthorized persons to gain admission to the exhibit floor will be subject to a $200 penalty per badge and/or ejection from the Trade Show as a violator. REPRINTING OF BADGES There is a $50 reprinting fee for all badges and the President or Senior Executive of the company must be present to request the reprinting of a badge. Reprinting of badges is at the sole discretion of the ATA. Anyone caught wearing a counterfeit badge or a badge belonging to another member attendee will be removed from the show and the member attendee will lose their badge as well. ATA Registration Form - Page 1 of 2 Save time by registering online at www.archerytrade.org/trade-show/registration. 2018 ATA REGISTRATION FORM JANUARY 11-12, 2018 – 8:30 AM - 6PM JANUARY 13, 2018 – 8:30 AM - 4PM Indiana Convention Center - Indianapolis, IN Company _____________________________________________ Contact _____________________________ Title ________________________ Mailing Address _________________________________________________________ Email ___________________________________________ City _________________________________ State ______________ Zip ______________________ Country _____________________________ Phone _______________________________ Fax _____________________________ Website _________________________________________ Attendees NAME EMAIL (A unique email address is required for each attendee) JOB TITLE* COST** CODE 1. 2. 3. 4. 5. 6. 7. 8. * Job Title Codes: 1) Customer Service, 2) Manager, 3) Manufacturing, 4) Marketing, 5) Media, 6) Non-Employee Booth Staff, 7) Owner, 8) Personnel, 9) President / CEO, 10) Product Development / Engineer, 11) Pro-Staff, 12) Purchasing, 13) Sales, 14) Support Staff ** Cost: Please refer to Badge Categories & Pricing on page 2 of this form. Demographic Questions - Required for Archery Pro Shop Retailers, Basic Retailers, and Multiple Channel Retailers ONLY 1. Does your shop have a Point of Sale system (POS)? Yes No 2. Are you considering an update to your existing website? I don’t have a website Yes No Maybe 3.
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