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September 30 Board Packet Updated.Pdf Board Meeting September 30, 2020 Minnesota Valley Transit Authority Board Meeting September 30, 2020 – 4:30 pm Board Members: Clint Hooppaw (Chair), Jon Ulrich, William Droste, Gene Abbott, Dan Kealey, Chris Gerlach, Gary Hansen, Jay Whiting, Kevin Burkart Ex-Officio Members: Amanda Novak (Elko New Market), Vacant (Farmington), David McKnight (Farmington) Alternates/TWGs: Jenni Faulkner (Burnsville), Tom Lovelace (Apple Valley), Josh Feldman (Eagan), Kyle Klatt (Rosemount), Bob Coughlen (Alternate), Brad Larson (TWG – Savage), Tom Egan (Alternate), Joe Morneau (TWG – Dakota County), Lisa Freese (Alternate), Troy Beam (TWG – Scott County), Casey McCabe (Prior Lake), PeggySue Imihy (Alternate) MVTA Luther Wynder (Chief Executive Officer), Kyle Adahl (Connect Representatives: Vehicle Specialist), Aaron Bartling (Planning Manager), Sue Borgerson (Administrative Assistant), Richard Crawford (Public Information Manager), Chad Deegan (Transit Administrator), Tyre Fant (Director of IT), Pete Feuk (Customer Service Specialist), Jason Francis (Transit Administrator), Nene Israel (Grants Management Analyst), Shaun LaFrance (IT Support Technician), Steve LaFrance (Facilities Manager), Dawn McGuire (Accounting Specialist), Johnathan Miller (System Administrator), Ben Picone (Transit Planner), Samantha Porter (Chief Operating Officer), Dan Rudiger (Fleet Manager), Heidi Scholl (Director of Administration), Kristi Sellwood (Communication Outreach Specialist), Joe Smetana (Facilities Technician), Grace Vriezen (Transit Planner), Tania Wink (Director of Finance) I. Call the Meeting to Order1 II. Approval of Agenda1 ................................................................................................................................................... Page 2 III. Public Comments2 IV. Consent Agenda ............................................................................................................................................................... Page 4 A. Monthly Financial Report B. Council Check Register C. Purchases by the Chief Executive Officer D. August Meeting Minutes1 V. Old Business ....................................................................................................................................................................... Page 24 A. Cedar Ave Red Line Discussion2 VI. New Business .................................................................................................................................................................... Page 33 A. Systemwide Study Update2 VII. Committee Reports ........................................................................................................................................................ Page 35 A. Suburban Transportation Association VIII. Board and Staff Reports/Updates ....................................................................................................................... Page 37 A. Metropolitan Council Update 2 B. Selfie Mask Campaign IX. Adjourn1 1Decision Information/Resolution 2Monitoring Information 3 CONSENT AGENDA 4 MINNESOTA VALLEY TRANSIT Monthly Financial Report w/ YTD Budget 7/31/2020 7/31/2020 2020 2020 2020 <=====================2019 =====================> Current Current Year to Date Year to Date Per Cent Annual | Same Period Prior Same Period Prior Per Cent Description Period Actual Period Budget Actual Budget Used Budget | Year YTD Budget Year YTD Actual Used 00100 MVTA General 4001 Revenues 4010 Passenger Fares 4011 Cash Fares 498.00- 60,915.72- 30,000.00- 81.22 75,000.00- | 255,227.00- 206,705.09- 80.99 4012 Passes 787.23- 1,025,262.78- 1,065,000.00- 75.11 1,365,000.00- | 2,935,121.00- 3,033,328.13- 103.35 4010 Passenger Fares 1,285.23- 1,086,178.50- 1,095,000.00- 75.43 1,440,000.00- | 3,190,348.00- 3,240,033.22- 101.56 4020 Intergovernmental 4021 Federal Funds 2,650,007.07- 28,000.00- 2,752,408.00- 144,000.00- 42.92 6,413,007.00- | 280,343.00- 248,798.48- 88.75 4026 State Funds 1,879,192.03- 1,558,833.00- 8,423,072.44- 8,915,836.00- 50.41 16,710,005.00- | 11,256,021.00- 9,603,013.03- 85.31 4031 Other Intergovernmental 264,000.00- 1,553,559.41- 1,976,336.00- 44.82 3,466,336.00- | 1,865,889.00- 1,878,022.78- 100.65 4020 Intergovernmental 4,529,199.10- 1,850,833.00- 12,729,039.85- 11,036,172.00- 47.87 26,589,348.00- | 13,402,253.00- 11,729,834.29- 87.52 4040 Interest Income 4041 Interest Income 5,166.86- 5,000.00- 36,247.05- 35,000.00- 60.41 60,000.00- | 32,109.00- 80,980.69- 252.21 4040 Interest Income 5,166.86- 5,000.00- 36,247.05- 35,000.00- 60.41 60,000.00- | 32,109.00- 80,980.69- 252.21 4050 Other Revenue 4051 Contract Revenues 10,242.00- 298.85 71,691.00- .24- 122,800.00- | 194,621.00- 176,331.86- 90.60 4052 Advertising & Concession Rev 5,823.60 8,652.00- 61,252.01- 60,564.00- 59.04 103,739.00- | 96,628.00- 104,777.54- 108.43 4053 Facility Leasing Revenue 4,409.37- 2,502.00- 35,789.60- 17,514.00- 119.30 30,000.00- | 32,109.00- 48,166.05- 150.01 4054 Commission Revenue | 2,100.00- 4056 Claims Reimbursements 181.67- 2,142.33- | 8,156.51- 4058 Other Income 7,047.00- 417.00- 8,137.28- 2,919.00- 162.75 5,000.00- | 8,967.00- 6,080.78- 67.81 4050 Other Revenue 5,814.44- 21,813.00- 107,022.37- 152,688.00- 40.92 261,539.00- | 334,425.00- 343,512.74- 102.72 4001 Revenues 4,541,465.63- 1,877,646.00- 13,958,487.77- 12,318,860.00- 49.23 28,350,887.00- | 16,959,135.00- 15,394,360.94- 90.77 6001 Expenditures 6002 Salaries and Benefits 6003 Salaries 221,687.19 170,980.00 1,128,442.74 1,196,860.00 55.00 2,051,750.85 | 1,116,507.00 994,202.96 89.05 6010 Benefits 89,789.31 64,228.00 450,865.38 449,596.00 58.50 770,742.08 | 425,187.00 375,362.98 88.28 6002 Salaries and Benefits 311,476.50 235,208.00 1,579,308.12 1,646,456.00 55.95 2,822,492.93 | 1,541,694.00 1,369,565.94 88.84 6025 Professional Services 6026 Prof Srvcs - Banking/Trust 140.46 650.00 1,040.10 4,550.00 13.33 7,800.00 | 1,456.00 1,168.77 80.27 6027 Prof Srvcs - Engineering 5,749.00 28,740.00 40,243.00 41.65 69,000.00 | 75,831.00 16,237.50 21.41 6028 Prof Srvcs - Temporary Srvcs 2,083.00 14,581.00 25,000.00 | 5,831.00 5 MINNESOTA VALLEY TRANSIT Monthly Financial Report w/ YTD Budget 7/31/2020 7/31/2020 2020 2020 2020 <=====================2019 =====================> Current Current Year to Date Year to Date Per Cent Annual | Same Period Prior Same Period Prior Per Cent Description Period Actual Period Budget Actual Budget Used Budget | Year YTD Budget Year YTD Actual Used 6029 Prof Srvcs -Comp Consulting 3,067.50 1,250.00 8,648.75 8,750.00 57.66 15,000.00 | 8,750.00 6,919.50 79.08 6031 Prof Srvcs - Auditing/Acctg 3,750.00 35,249.00 26,250.00 78.33 45,000.00 | 21,175.00 25,020.00 118.16 6032 Prof Srvcs - Legal 193.50 4,167.00 6,244.00 29,169.00 12.49 50,000.00 | 26,250.00 3,587.29 13.67 6033 Prof Srvcs - Other 5,750.00 15,500.00 85,404.36 108,500.00 45.92 186,000.00 | 334,481.00 218,115.85 65.21 6034 Prof Srvcs - Security 1,603.05 3,376.00 20,407.28 23,632.00 50.39 40,500.00 | 20,132.00 10,725.50 53.28 6025 Professional Services 10,754.51 36,525.00 185,733.49 255,675.00 42.38 438,300.00 | 493,906.00 281,774.41 57.05 6040 Marketing 6041 Public Information & Events 456.82 625.00 728.44 4,375.00 9.71 7,500.00 | 5,950.00 1,231.49 20.70 6042 Advertising 1,500.00 146.07 10,500.00 .81 18,000.00 | 6,412.00 4,881.62 76.13 6043 Promotional 167.00 45.18 1,169.00 2.26 2,000.00 | 1,750.00 6044 Research 74.00 83.00 762.58 581.00 76.26 1,000.00 | 1,750.00 356.00 20.34 6040 Marketing 530.82 2,375.00 1,682.27 16,625.00 5.90 28,500.00 | 15,862.00 6,469.11 40.78 6050 Materials 6051 Printing 129.95 2,142.00 6,576.63 14,994.00 25.59 25,700.00 | 18,991.00 10,840.50 57.08 6052 Postage/Delivery 250.00 462.62 1,750.00 15.42 3,000.00 | 1,491.00 1,164.88 78.13 6053 Office Supplies 1,769.12 924.00 30,792.40 6,468.00 277.41 11,100.00 | 7,707.00 4,651.20 60.35 6054 Computer Supplies 4,574.52 1,967.00 26,268.30 13,769.00 111.31 23,600.00 | 21,350.00 4,049.90 18.97 6055 Signage 7,188.05 1,929.00 12,633.06 13,503.00 54.69 23,100.00 | 13,503.00 864.25 6.40 6056 Maintenance Materials 6,205.65 5,351.00 34,273.39 37,457.00 53.39 64,200.00 | 29,008.00 28,523.90 98.33 6057 Furniture/Office Equipment 833.00 1,799.00 5,831.00 17.99 10,000.00 | 6050 Materials 19,867.29 13,396.00 112,805.40 93,772.00 70.20 160,700.00 | 92,050.00 50,094.63 54.42 6060 Utilities 6061 Gas 425.81 14,308.00 61,020.75 100,156.00 35.54 171,700.00 | 99,575.00 107,392.52 107.85 6062 Electric 21,589.41 29,624.00 192,636.31 207,368.00 54.19 355,500.00 | 215,969.00 205,647.99 95.22 6063 Water/Sewer 5,629.87 5,055.00 41,431.68 35,385.00 68.31 60,650.00 | 35,854.00 40,339.13 112.51 6064 Communications 15,934.97 17,664.00 101,253.21 123,648.00 47.77 211,966.00 | 115,136.00 100,097.09 86.94 6065 Fiber 2,838.49 2,013.00 21,056.93 14,091.00 87.19 24,150.00 | 15,022.00 21,080.52 140.33 6066 Waste Removal 426.76 512.00 2,580.61 3,584.00 41.96 6,150.00 | 3,318.00 2,536.44 76.44 6060 Utilities 46,845.31 69,176.00 419,979.49 484,232.00 50.59 830,116.00 | 484,874.00 477,093.69 98.40 6080 Other Expenses 6081 Memberships/Dues.Subscriptions 509.00 5,963.00 62,476.26 41,741.00 87.31 71,560.00 | 36,862.00 63,048.38 171.04 6082 Confrnce/Smnrs/Trning/Tuition 585.00 5,811.00 7,968.49 40,676.00 11.43 69,700.00 | 11,555.00 10,901.00 94.34 6083 Board Activities 250.00 2,471.41 1,750.00 82.38 3,000.00 | 1,456.00 3,373.34 231.69 6084 Mileage Reimbursement 72.45 654.00 2,512.20 4,578.00 32.00 7,850.00 | 4,095.00 3,650.91 89.16 6085 Taxes & Fees 100.00 484.00 2,412.93 3,388.00 41.60 5,800.00 | 11,991.00 2,230.73 18.60 6086 Capital Outlay
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