Agenda and Business Papers Napranum Aboriginal Shire Council Ordinary General Meeting
Tuesday 27th October 2020 8:30am Council Chambers
08:30 am Opening of Meeting 10:45 am to 11:00 am Morning Tea 12:30 pm to 1:00 pm Lunch
01 Opening of Meeting 02 Condolences 03 Prayer 04 Record of Attendance 05 Consideration of application for leave of absence 06 Councillors declaration of real or perceived COI or MPI Resolutions • No Councillor has declared a COI/MPI in today’s meeting • Apologies from Councillors
07 Confirmation of Minutes of previous meeting(s) Resolutions • General Meeting of 29th September 2020
08 Mayoral Report Resolutions • Note Report
09 Chief Executive Officer Report Resolutions • Note Report • Council resolves to adopt the update of the September 2020 Operation Plan 2020/21 • Council to appoint BMT to undertake the QCoast 2100 Project • Council resolves to adopt the amendment of the Organisational Structure
10 Divisional Manager’s Team Reports
10.01 Finance Division Report Resolutions • Note Report
10.02 Operations Division Report Resolutions • Note Report
10.03 Corporate and Community Services Division Report Resolutions • Note Report
Agenda and Business Papers Napranum Aboriginal Shire Council Ordinary General Meeting
• Council resolves to select a winner for the Community Hall Sign Design Competition
11 Councillor Reports 12 Closure of meeting
Council Meeting Minutes Napranum Aboriginal Shire Council Ordinary Meeting Minutes Tuesday 29th September 2020 9:00am Council Chamber
Opening of Meeting – 8:50am
PRESENT: Mayor Janita Motton, Cr Kaylene Jawai, Cr Marie Pitt, Cr Margie Adidi, Cr Egito Mairu APOLOGIES: IN ATTENDANCE: Janelle Menzies – CEO, Paul Martin – Finance Division Manager, Stephen Frost – Corporate and Community Services Division Manager, Stephen Turner – Operations Division Manager, Andrina East – EA INVITED GUESTS: Nil 1. Declaration of real or perceived COI or MPI
The Napranum Aboriginal Shire Council has noted that no Councillor has declared a COI/MPI in today’s General Council meeting and there are no apologies from Councillors for the General Council meeting of 29th September 2020.
Resolution – Council Meeting Minutes: The Napranum Aboriginal Shire Council resolves to: - 1. Note and accept the Minutes from the Council General Meeting that took place on Tuesday 28th August 2020 as a true and accurate record
Resolution – 200929/01 Moved: Cr. Marie Pitt Seconded: Cr. Margaret Adidi
Carried - Vote: 5/5
2. Mayor Report
The Napranum Aboriginal Shire Council resolves to: - 1. Note and accept the Mayoral Report
Resolution – 200929/02 Moved: Cr. Margaret Adidi Seconded: Cr. Kaylene Adidi
Carried - Vote: 5/5
3. CEO Report
The Napranum Aboriginal Shire Council resolves to: -
1. Approve items for sale by Tender Resolution 200929/04 Moved: Cr. Margaret Adidi Seconded: Cr. Kaylene Jawai
2. Adopt that Council resolves to further extend for another 3 months the current Preferred Supplier Arrangement until 31st December, 2020 Resolution 200929/05 Moved: Mayor Janita Motton Seconded: Cr. Marie Pitt
3. Accept the transfer of units 1-2, 2 Triluck St and Units 1-2, 166 Lee-Ding St from Department of Housing as is. Resolution 200929/06 Moved: Mayor Janita Motton Seconded: Cr. Kaylene Jawai
4. Note Council correspondence Resolution 200929/07 Moved: Mayor Janita Motton Seconded: Cr. Margaret Adidi
5. Approve Audit Committee Members from Councillors a) Mayor Janita Motton and Kaylene Jawai as Audit Committee Members Resolution 200929/08 Moved: Cr. Margaret Adidi Seconded: Cr. Egito Mairu
6. Approve allocation of 99 Peppan St as recommended by Department of Housing and Public Works Resolution 200929/09 Moved: Cr. Marie Pitt Seconded: Cr. Margaret Adidi
Carried - Vote: 5/5
Morning tea break at 10:00am
Meeting resumed at 10:09am
4. Finance Report
The Napranum Aboriginal Shire Council resolves to: -
2. Note and accept the Finance Report Resolution 200929/10 Moved: Cr. Margaret Adidi Seconded: Cr. Kaylene Jawai
Carried - Vote: 4/4
Morning tea break at 10:30am
Meeting resumed at 10:39 am
5. Corporate & Community Services Division Report
The Napranum Aboriginal Shire Council resolves to: -
1. Note and accept the Corporate and Community Services Report Resolution 200929/11 Moved: Cr. Margaret Adidi Seconded: Mayor Janita Motton
Carried - Vote: 4/4 break at 11:10am
Meeting resumed at 11:20 am
6. Operations Report
The Napranum Aboriginal Shire Council resolves to: -
1. Note and accept the Operations Report
Resolution 200929/12 Moved: Cr. Kaylene Jawai Seconded: Cr. Margaret Adidi
Carried - Vote: 4/4 Lunch break at 12:19am
Meeting resumed at 12:57pm
7. General Business
No further items of General Business tabled.
8. Late Item Reports No late items discussed.
Meeting close @ 01:00pm
I, Janita Motton, Mayor of Napranum Aboriginal Shire Council endorse and accept the minutes.
Signature: ………………………………….
Date: 29th September 2020
NAPRANUM ABORIGINAL SHIRE COUNCIL SPECIAL PURPOSE / MONTHLY REPORT
TITLE Operational Plan 2020/2021 September Update
DATE 21 October 2020
PURPOSE OF REPORT Please provide a one sentence summary (e.g. provide monthly report…, provide update…, seek decision/approval…) Council to adopt the update of the September, 2020 Operational Plan 2020/21
RECOMMENDATION Type an “X” in one of the below boxes to Indicate the outcome you are seeking from the Council Meeting.
Council to note report. X Resolution required (make a decision)
If a decision is required from Council please draft the wording of the resolution; That Council resolves to adopt the amended Master Plan.
Discussion This information supports your recommendation to Council and the body of your monthly report is typed here.
As required under the Local Government Act 2019 the CEO to give quarterly updates for the 2020/21 Operational Plan
REPORT AUTHOR Janelle Menzies
POSITON CEO
PROGRAM AREA Office of the CEO
Please note – all reports will be reviewed by the CEO prior to the meeting and if required editing may occur.
NAPRANUM ABORIGINAL SHIRE COUNCIL OPERATIONAL PLAN
2020-21
JULY 2020 . www.napranum.qld.gov.au
Contents 1. ACHIEVING NASC GOALS ...... 2 3.1 STRATEGIC KEY RESULTS AREA ...... 2 3.1.1 STRATEGIC KEY RESULT AREA 1: Financial Management ...... 2 3.1.2 STRATEGIC KEY RESULT AREA 2: Strong Cultural Wellbeing ...... 2 3.1.3 STRATEGIC KEY RESULT AREA 3: Healthy and Safe Community with strong relationships ...... 2 3.1.4 STRAEGIC KEY RESULT AREA 4: Skilled and Educated Community ...... 2 3.1.5 STRATEGIC KEY RESULT AREA 5: Good Governance ...... 2 3.1.6 STRATEGIC KEY RESULT AREA 6: Economically progressive and prosperous Community ...... 2 2. OPERATIONAL PLAN ACTIVITIES ...... 3 2.1 OFFICE OF THE CHIEF EXECUTIVE OFFICER ...... 3 2.2 FINANCE SERVICE DIVISION ...... 8 2.3 CORPORATE AND COMMUNITY SERVICE DIVISION ...... 14 2.4 OPERATIONS SERVICE DIVISION ...... 26
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1. ACHIEVING NASC GOALS
3.1 STRATEGIC KEY RESULTS AREA
3.1.1 STRATEGIC KEY RESULT AREA 1: Financial Management
3.1.2 STRATEGIC KEY RESULT AREA 2: Strong Cultural Wellbeing
3.1.3 STRATEGIC KEY RESULT AREA 3: Healthy and Safe Community with strong relationships
3.1.4 STRAEGIC KEY RESULT AREA 4: Skilled and Educated Community
3.1.5 STRATEGIC KEY RESULT AREA 5: Good Governance
3.1.6 STRATEGIC KEY RESULT AREA 6: Economically progressive and prosperous Community
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2. OPERATIONAL PLAN ACTIVITIES
2.1 OFFICE OF THE CHIEF EXECUTIVE OFFICER
Key Result Focus Operational Success Measure Lead Projects Completion Budget PROGRESS Area Activities Division Date 1 4 5 6 Annual Budget That a Budget is developed and CEO 31 July 2020 20/21 Sept 20 - comprehensive reviewed for budget Completed budget is organisation, division allocation prepared and and projects in reviewed for the compliance with organisation statutory requirements including separate budgets for the BAS operation, Aged Care and Child Care operations and for funded projects including capital works to enable Council to adopt its 2020/2021 Budget
Budget 2021/22 CEO 30 June 2021 20/21 Budget allocation
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1 5 6 Financial A financial Reporting system is CEO 31 March 20/21 SEPT 2020 – Reporting reporting regime established to allow 2021 budget INVESTIGATION is established that Council and Managers to allocation STILL TAKING provides Council assess the financial PLACE – MAGIC and Managers performance of the PEFORMANCE BEING with management functions under their DEVELOPED reports on at least control, and allow a monthly basis forecasting to be made of potential financial performance for the remainder of the current financial year 1 5 6 Audit Ensure that all Audit plan is followed CEO As per agreed 20/21 SEPT 2020 - steps employed and that the result of the Audit Plan budget Audit has been will ensure that audit is an allocation finalized and was the Council unqualified/unmodified signed by QAO prepares its final report result on 12 October as planned. statutory financial reports ready for audit on time in accordance with the agreed audit plan
5 1 Statutory Assessment The organisation meets CEO As per agreed 20/21 SEPT 2020 – Compliance undertaken by the its statutory compliance Audit Plan budget Audit in external auditor obligations in terms of allocation Progress – compliance with the Local Internal Review Government Act and undertaken and Regulation any documents requiring updating have been identified
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1 5 Asset Registers Oversee a Review completed and CEO 30 June 2021 20/21 SEPT 2020 – No comprehensive will be ongoing and ongoing budget action taken to review of the allocation date. This will assets will be be done in the undertaken first half of including a 2021 in physical conjunction inspection of each with asset asset and an revaluations assessment of its condition 5 1 Policies Review of all Balcarra Policies to be CEO 30 June 2021 20/21 SEPT 2020 – policies is adopted by Council and ongoing budget Balcarra undertaken on a allocation Policies have continuous basis Expired Mandatory been adopted throughout the Policies to be Updated Expired period with a view Mandatory to completing a HR Policies to be reviewed Policies have review of all and Updated to also been updated existing policies include Human Rights Act HR policies still provisions to be reviewed and updated 3 4 5 6 Local Laws A suite of local Suite to Local Laws to CEO 30 June 2021 20/21 SEPT 2020 – laws that are be implemented budget Local Laws relevant are allocation Officer has been developed to working toward Council’s implementation requirements to enable effective management of its community and responsibilities 1 3 4 5 Capital and All projects as Approved works each CEO 30 June 2021 20/21 SEPT 2020 WIP infrastructure approved by year is completed on budget projects Council is time and within allocation completed on approved budgets time and within budget NAPRANUM ABORIGINAL SHIRE COUNCIL_OPERATIONAL PLAN 2020-21 5 | P a g e
2 3 4 6 Napranum The master plan Continually review and CEO Plan 31 July 2021 20/21 SEPT 2020 – Master Plan for the future update of the Master Plan developed budget Council has development of ongoing allocation adopted the Napranum is review updated Master developed with Plan extensive community involvement 2 3 4 5 6 Indigenous Land Negotiate with ILUA completed and CEO Ongoing 20/21 SEPT 2020 – CEO Use Agreement the Traditional implemented budget has investigated (ILUA) Owners to allocation where this is at establish an ILUA and getting legal for the area of the advice. Napranum township 5 6 Statutory Council Facilitate all of Meetings are conducted CEO Ongoing 20/21 SEPT 2020 - Meetings Council's and meet statutory budget COMPLIANT Statutory compliance allocation
Meetings and SEPT 2020 – provide accurate COMPLIANT and timely minutes of meetings Council training is CEO 30 June 2021 20/21 SEPT 2020 – completed budget Training was allocation undertaken on 1 Oct 5 6 Information Oversight of Oversee the migration of CEO 30 June 2021 20/21 SEPT 2020 – Technology Purchase and all data to the new budget Currently installation of a system in a timely and allocation reviewing new accounting accurate manner products in and document the management marketplace. system for Council
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5 6 Risk Undertake a Review completed and CEO 31 March 2021 20/21 SEPT 2020 – Yet Management review of Risk ongoing as per budget to be undertaken System Management regulatory and allocation Framework operational requirement
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2.2 FINANCE SERVICE DIVISION
Key Result Focus Operational Success Measure Lead Project Completion Budget PROGRESS Area Activities Division Date 1 5 6 Financial Strengthen Preparation of Finance 30 August 2020 Existing staff Done, the audit Sustainability & Council’s long- 2019/20 to align with cost was finalized on Planning term financial Financial audit 12 October as planning and Statements requirements had been planned quantify the long- term requirements for services, service levels and associated costs
Develop stronger Conduct Council wide Finance 30 June 2021 Existing staff No progress as link between budget review 2021/22 cost yet however on Asset original budget track to be Management estimates and completed Plans and Councils projections before the end of the financial budget year development
1 4 5 6 Budget Lead the inclusive Budget is developed for Finance Existing staff Done, the 20/21 Development development and the organisation, cost budget was quarterly review division and projects in adopted during of a compliance with July 2020 comprehensive statutory requirements budget for the that is endorsed by Council including Council separate detailed
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budgets for the Fees and Charges BAS works, Aged Schedule completed Care and Child Care and other Statuary policies significant completed projects including capital works 1 5 6 Budget Review Lead the inclusive Review is inclusive and Finance Quarterly, due Existing staff In progress quarterly budget completed accurately on or before the Cost review consistent and timely manner Council meeting with council consistent with in October, budget organisation policy and January, April development and procedure and June (June review policy and to adopt the procedure next annual budget) 1 5 6 Reporting Provide a suite of Reports developed, Finance Monthly Existing staff In progress financial reports relevant and understood cost to both Council and Managers in a form that is readily understood by all stakeholders and allows management to assess the financial performance of the functions under their control
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1 5 6 Information Purchase and Purchase and installation Finance 30 June 2021 $220,000 In progress, Technology installation of a completed looking at what new information is available in and accounting the market and document management system for Council
Manage the Migration of data is Finance 30 June 2021 Existing staff As above migration of all completed Cost data to the new system in a timely and accurate manner ensuring that there are no major problems or issues arising from the installation
Manage and Process and procedural Finance 30 June 2021 Existing staff As above address any changes are addressed in Cost consequent timely manner process and Current procedural changes that may be necessary as a result of the installation of the new system
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Manage all Training of identified Finance 30 June 2021 Existing staff necessary training staff is completed Cost of finance and To commence other staff that may be required in order for the installation to be successful 1 5 6 Debt Recovery To proactively Allocation of unapplied Finance 30 June 2021 Existing staff In progress manage the credits to debtor costs and financial debtors accounts or transfer to associated of Public Trustee for funds legal fees Council through not identifiable and all budgeted lawful, ethical and avenues of identification within culturally sensitive exhausted. Corporate and approaches to the Community recoupment of Services Council debts. Identification and write- Finance In progress off of “statute barred” debts. I.e. greater than 6 years old
Assignment of Finance In progress Commercial debts to external debt recovery agency. Assignment of Finance Not applicable Housing debts directed to debtors to establish Payment Arrangements 1 3 4 5 6 Increase revenue Actively lobby, Increase in grants Finance Ongoing Existing staff Ongoing to cover all apply for and received from Cost planned activities obtain State and government and NGO Government funding and grants
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Increase in State, Finance Ongoing Australian Government and NGO funding and grants received 1 5 6 Audit Undertake all Timelines are met Finance As per signed $120,000 Done, the steps necessary to consistent with agreed Audit Plan audit was ensure that the audit plan and that the Includes signed on 12 Council prepares result of the audit is an internal fees October as its final statutory unqualified/unmodified and audit had been financial reports report result committee planned ready for audit on representation time in accordance with the agreed audit plan 1 5 6 Asset Registers Lead a Review completed Finance 30 June 2021 Existing staff On track to comprehensive cost and 20/21 be done review of the budget allocation during the assets will be first half of undertaken 2021 in including a conjunction physical with an asset inspection of each revaluation asset and an assessment of its condition 1 5 6 Dashboard and Investigate Gathered reporting Finance 30 June 2021 Existing staff In progress Traffic Light options for requirements Cost Reporting development of from division managers Dashboards and completed Traffic Lights for each Division Manager
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1 5 6 Insurance To achieve Preparation Finance 31 March 2021 $450K On track Renewal renewal of Market appraisal Completed and insurance policies Assessment ongoing of Council in Award accordance with sound contracting principles 2 3 4 6 Napranum Feasibility study Community Finance * options 30 September $72K In progress school of reestablishing consultation currently 2021 Grant from of P- Year 3 completed with final being WCCT school including report to investigated Community council for endorsement consultation and followed by lobbying for final report funding produced
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2.3 CORPORATE AND COMMUNITY SERVICE DIVISION
CORPORATE
Key Result Focus Operational Success Measure Lead Division Project Completion Budget PROGRESS Area Activities Date 1 4 5 6 Budget Provide all Accurate Corporate and 31 May 2021 Existing Sept 20 - Completed assistance information is Community staff cost necessary to provided on a enable the timely basis to 2021/2022 budget allow the finance to be prepared in a department to comprehensive develop a manner that will complete budget provide sufficient for adoption by information for the Council future management of the operations under your control.
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5 Policies Review of all policies All policies are Corporate and 30 June 2021 Existing staff Sept 20 – Ongoing is undertaken on a updated and are Community cost task continuous basis consistent with the throughout the NASC policy and period with a view Procedure to completing a development review of all existing guideline policies This process will Statutory and Sept 20 – Ongoing. involve review, administrative New EA to assist in rewriting and compliance governance on recession of conformed and are website and policy as existing policies if displayed on the required necessary council website
5 Records and Change Plan is developed Corporate and 30 June 2021 As per Sept 20 – Ongoing. Information management plan that incorporates Community finance Council CEO Management needs to be training investigating developed options for new including training Records to ensure a Management successful system transition to the new system To bring records Document Sept 20 – As above under control a classification is document completed classification system needs to be devised that is suited to the organisation’s needs
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The proposed Proposed system is Sept 20 – As above electronic realised and accounting and implemented information management package will provide an opportunity for records management to be introduced and enforced throughout the organisation 1 3 5 6 Commercial Conduct a review of Review undertaken Corporate and 30 June 2021 Existing staff Sept 20 – Ongoing. Leases all commercial and completed Community cost Leases up to date as premises to permitted by determine the best current progress of occupancy township ILUA and arrangements and native title the optimal rental determination that Council should expect
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COMMUNITY Key Result Focus Operational Success Measure Lead Division Projects Completion Budget Area Activities Date 2 3 4 6 Community A standard project An events Corporate and 1 October 2020 Existing staff Sept 20 – Ongoing. Events management management and Community cost Events committee framework that can accountability meetings being be used to manage framework will be held on regular and control each prepared and basis with event is developed implemented community stakeholders. No formal framework in place at current stage 2 3 4 6 Indigenous Empower Program continues Corporate and 30 June 2021 $44,135 per Sept 20 – Ongoing. Knowledge Centre communities to be delivered Community 20/21 budget New community through new consistent with computers have technology and project objectives been installed in learning, late Sept 2020. embrace local Tech Savvy program knowledge, to be delivered late culture and 2020, early 2021. heritage through COVID 19 impacts use of IKCs service delivery with reduced numbers 3 4 5 6 Disaster In conjunction with Training is Corporate and Ongoing Existing staff Sept 20 – Training Management the state completed Community cost of key staff government completed in Improve our Resources secured QDMA.
communities’ to enhance Approved funding resistance to capability of LDMG from QRA for Get disaster impacts by ready 2020/21 undertaking a Get Ready disaster risk Programs/Funding Approved funding management from QRA for process that is resilience advised in inclusive of training Oct 2020 of key personnel
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2 3 4 6 Aged and Provide high quality Program continues Corporate and CHSP 30 June 2021 $10,085 Sept 20 – Ongoing. Disability support, at a low to be delivered Community Domestic Program delivery as Services intensity on a short- consistent with Assistance per Industry and term or on-going project objectives COVID guidelines. Service continually basis, or higher CHSP Flexible $3,960 promoted to attract intensity services Respite new clients. delivered on a short Staff training and term episodic basis CHSP Meals $54,332 upskilling provided to frail older people as required to (65 years and over CHSP $16,355 ensure quality, or 50 years and over Personal culturally for Aboriginal and Care appropriate care is Torres Strait Islander available at all people) to maximise CHSP Social $91,472 times their independence Support - at home and in the
community for as Group long as they choose or are able to do so. CHSP Social $27,679 Support - Individual
CHSP $47,315 Transport Note: Funding NDIS subject to referrals from My Aged Care for Home Care Packages based on client needs
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Support frail older Sept 20 – As Above people through the delivery of planned respite activities which allow carers to take a break from their usual caring responsibilities
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2 3 4 6 Child Care Operate a long day Program continues Corporate and * License is 30 June 2021 No budget Sept 20 – Review care centre that is to be delivered currently allocation at underway and culturally safe and consistent with suspended this time discussions secure for primary project objectives and options occurring with all service users investigated stakeholders to viability and availability of long day care service. Service approval suspension extension approved by Dept Education in July 2020 through until august 2021
2 3 4 6 Preschool Negotiate with key Preschool is Corporate and 30 June 2021 $600,000 Sept 20 – Ongoing. state government delivered in Community Service completed entities and community with 2 compliance community to an increase in checks in Qtr 1 – continue the numbers enrolled Dept Education and delivery of this and retained C&K. Service service including approval conditions aggressive met promoting and Continued marketing to education of increase community about participation importance of children getting a good start to Education. Enrolment numbers consistent at 42, however numbers fluctuates and is averaging around 15 per day.
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3 4 5 6 Fire Safety To undertake 6 & 12 monthly Corporate and 30 June 2021 Existing staff Sept 20 – Ongoing comprehensive and services Community cost and up to date. regular assessment undertaken and Next full site of fire safety completed inspection equipment within All rectification scheduled for Qtr 2 in Nov 2020 by Council’s assets works carried out Trinity Fire Service (excluding for compliance Community Buildings) to ensure Identification and operational and mapping of compliant with firehose inlets industry/statutory around standards community 1 3 6 Air-conditioning Undertake 12 monthly Corporate and 30 June 2021 20/21 Sept 20 – All Servicing comprehensive and servicing Community budget Council units regular servicing of Undertaken and allocation inspected and Air-conditioning completed serviced by units within Council contractor. Corporate buildings All rectification Identified issues to ensure works carried out being actioned as operational and for compliance part of ongoing compliance with maintenance industry/statutory standards
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1 3 6 Leased Undertake repairs Work Requests Corporate and 30 June 2021 $90,000 Sept 20 – Ongoing Corporate to Council’s received Community plus allowance Buildings Repairs Corporate Buildings for insurance & R&M completed as to maintain quiet Quotations replacements required in line with Procurement policy enjoyment/safe obtained from standard/fitness for Operations purpose for Division occupants in accordance with Budget reviewed lease/license agreements Works undertaken
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3 4 5 6 Corporate Online Training Source courses Corporate and 30 June 2021 $36,000 Sept 20 – No Training WHS training Approval Community plus existing progress. Corporate Induction Courses loaded staff costs and Short courses (non online incidentals accredited) Launch New Installation of new Installation of Corporate and 30 June, 2021 $30,000 Sept 20 – no Telephone telephone / effective Community plus existing progress. System communication communicatio Services staff costs and Consideration as system n service incidentals part of overall meeting needs Internet capability of all users upgrade to within Civic identify different Centre options including VOIP system WHS & HR Research, Review, Effective Corporate and 30 Dec 2020 Will be allocated Sept 20 – Ongoing Systems recommend and implementatio Community from information HR reviewing implement effective n and use of Services systems and different options platform/app that system document with decision to be meets the needs of management made in Oct 20, the relevant for rollout prior to departments and end of QTR 2 functions of Council
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2.4 OPERATIONS SERVICE DIVISION
Key Focus Operational Success Measure Lead Project Completion Budget PROGRESS Result Activities Division Date Area
1 4 5 6 Budget Provide all Accurate Operations 31 May, 2021 Existing staff Assistance provided assistance information is cost as requested. necessary to provided on a enable the timely basis to 2021/22 budget allow the finance to be prepared in department to a comprehensive develop a manner that will complete budget provide sufficient for adoption by information for Council the future management of the operations under your control.
1 4 5 6 Procurement A comprehensive The review and Operations 30 September Existing staff In Progress.Waiting and Contracting review of all implementation of 2020 cost on preferred procurement new procedures supplier list to processes is completed commence.Standard contracts completed. required with appropriate procurement Standard contracts arrangements developed, including preferred supplier NAPRANUM ABORIGINAL SHIRE COUNCIL_OPERATIONAL PLAN 2020-21 25 | P a g e
arrangements, endorsed and and contracts, to implemented be instituted for purchase of goods and services including the development of appropriate standard contracts for the purchase of goods or services
1 5 6 Fleet Review the Review completed Operations 31 December Existing staff Progressing Management – current plant fleet 2020 cost annually Delayed rationalisation with a view to due to budget
retiring and restraints. removing all un- roadworthy and redundant vehicles
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1 5 6 Fleet and Plant To purchase/lease Assessment of Operations 31 December $150,000 Purchase of sewer Replacements new fleet and/or need 2020 jetter and hydrovac [Various] plant as trailer to assist with Quote necessitated the ICCIP project work. through Asset Procurement Management planning
1 3 4 6 BAS Works BAS managed on a BAS work including Operations Maintenance 30 June 2021 $1.2M On going business-like basis maintenance, Upgrades generating a upgrades and $1.2M
return on construction work Construction expenditure are completed at $2.1M high standards and generates the agreed financial return to council
1 3 4 6 Works Program All civil Approved works Operations NDRRA: 30 November $3.85M NDRRA works maintenance and each year will be 2020 progressing Bouchat Road construction and delivered on time projects as and within Red Beach Road approved by approved Council is budgets Twenty mile completed on time Outstation Road and within budget Pennefather Road
Billys’ Lagoon Road
Stones crossing access road
Stones crossing road NAPRANUM ABORIGINAL SHIRE COUNCIL_OPERATIONAL PLAN 2020-21 27 | P a g e
1 3 4 6 Works for All projects as Approved works Operations 30 June 2021 Queensland approved by each year is
Projects (W4Q) Council is completed on time
completed on within approved Drainage
time and within budgets Solutions W4Q repurposed for $300,00 alternative projects budget Farm
Development
(stage 2) $500,00 As above
Workshop Modernisation (State 2) $150,000 In progress. Sealing, two roller doors and
switchboard upgrade
Takeaway Refit (stage 2) $250,000 W4Q repurposed for alternative projects Keeping Place $110,000 In progress waiting on
quotes.
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W4Q Covid 30/06/2021 Upgrade to Aged $125,000 In progress. Survey completed. Waiting Care carpark on quotes. facility
Community $359,500 In progress Footpath and Lighting
Community $355,500 In progress Playgrounds
Upgrade to Child $400,000 In progress NECC and Youth Services fence Facility completed.Waiting on quotes for PCYC fence.
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DLGRMA All projects as Approved works ICCIP 30/06/2022 approved by each year is Council is completed on time Water Treatment $100,000 In progress completed on within approved electrical
time and within budgets upgrade
budget PH plant switchboard and $66,000 In progress probes
WTP security and alarm $22,000 Completed
Upgrades to Tapping bands, $900,000 In progress valves and hydrants
Survey and $49,500 In progress condition report for existing water reticulation
Survey and $45,000 In progress condition report for sewerage system
Upgrade to $45,000 In progress Chemical Storage Facility
Sodium $75,000 Investigating hypochlorite alternatives dosing system Wastewater $100,000 SCADA completed. SCADA and
macerator NAPRANUM ABORIGINAL SHIRE COUNCIL_OPERATIONAL PLAN 2020-21 30 | P a g e
installation PS2 $64,000 Completed Wastewater and Scada
Pump $50,000 Waiting on one replacements pump Back up Generator PS2 $150,000 In progress.
Manhole Repairs $60,000 In progress.
Solar powered surface aerator $225,000 Completed paddles
Solid Waste $450,000 In progress. Fencing Facility commenced. remediation works
Survey & $85,000 In progress Condition Report for Sewerage System
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Department of All projects as Approved works Plans and specs 30 June 2021 Housing & Public approved by each year is Construction of $2.1M completed. Waiting Works Council is completed on time two X 2B on native title 2019 Interim completed on within approved duplexes at 258 resolution to Capital Works time and within budgets and 259 proceed to the tender stage. Program budget Kwokkunum Street
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QRA Resilience All projects as Approved works $162,400 Approval for the December 2020 and Risk approved by each year is Purchase of purchase of: Reduction Fund Council is completed on time Disaster 2 message boards. 2019-20 completed on within approved Management 2 lighting towers time and within budgets equipment 6 portable generators budget 2 satellite phones 3 UHF handsets and $25,000 earmarked for fire break grading.
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Department of All projects as Approved works $41,000 Reseal of Tavern December 2020 Infrastructure, approved by each year is carpark contractor Transport, Council is completed on time appointed. Regional completed on within approved Development & time and within budgets
Communications budget $25,000 PCYC wombat LRCI program crossing at PCYC waiting on quotes.
$15,455 Wheel stops at supermarket etc. wheel stops purchased.
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1 3 4 6 Community Hall Project is scoped Works approved Operations Post fire 30 November $800,000 Restoration and and construction and underway renovation 2020 (approx.) refurbishment Underway completed. Hal available for Official Opening functions.
Issues with flooring to be rectified
1 3 4 6 Public Health Deliver an Program continues Operations 30 June 2021 $167,228 On going in Program to be delivered accordance with Environmental and in compliance QLD Health Health Program to with the program workplan. the community objectives and reporting requirements
1 3 4 6 Parks, gardens Undertake Annual community Operations 30 June 2021 $304,588 On going and public maintenance of parks and gardens
spaces community parks program is
and gardens developed and including implemented attending to maintenance matters
NAPRANUM ABORIGINAL SHIRE COUNCIL_OPERATIONAL PLAN 2020-21 35 | P a g e
1 3 4 6 Animal Undertake Enforce Animal Operations 30 June 2021 Existing staff Management regulatory and Control Local Law cost On going in accordance with advisory once introduced inspection and promote QLD Health programmes to responsible animal workplan maintain and ownership improve health & environmental standards within the community such as animal control and vector control programmes
1 3 4 6 Water and Promote Submit annual Operations Ongoing Existing staff Drinking Water Sewerage sustainable land report to cost Quality Management Plan, annual reports and water government and audits completed management agency for the as per the regulators’ practices operation and schedule. environmental compliance of water and sewerage systems
1 2 3 4 6 Ranger Program Promote and Program continues Operations Ongoing $579,379 On going as per the supports to be delivered Ranger workplan Indigenous people and in compliance to combine with the program traditional objectives and knowledge with reporting conservation requirements training to protect
NAPRANUM ABORIGINAL SHIRE COUNCIL_OPERATIONAL PLAN 2020-21 36 | P a g e
and manage their land, sea and culture
3 4 6 Local Laws Facilitate the Identification, Operations 30 July 2021 Existing process of recruitment of the staff cost Authorised Officers adopting a suite of officers who will be and compliance Local Laws to authorised under the training completes. enable the Council local laws Local Laws Officer to manage more appointed. effectively Local Laws to be activities within revised where the boundaries of necessary. the local government area Manage the Suitable training Operations Ongoing Existing implementation of and support staff cost the laws to enable provided to enable their effective the operation of enforcement the local laws to be within the implemented community
NAPRANUM ABORIGINAL SHIRE COUNCIL_OPERATIONAL PLAN 2020-21 37 | P a g e
NAPRANUM ABORIGINAL SHIRE COUNCIL SPECIAL PURPOSE / MONTHLY REPORT
TITLE QCoast 2100 appointment of Consultant
DATE 21 October 2020
PURPOSE OF REPORT Please provide a one sentence summary (e.g. provide monthly report…, provide update…, seek decision/approval…) Council to appoint BMT to undertake the QCoast 2100 project.
RECOMMENDATION Type an “X” in one of the below boxes to Indicate the outcome you are seeking from the Council Meeting.
Council to note report. X Resolution required (make a decision)
If a decision is required from Council please draft the wording of the resolution; That Council resolves to appoint BMT to undertake the QCoast 2100 Stages 3-8 Project.
Discussion This information supports your recommendation to Council and the body of your monthly report is typed here.
LGAQ approved a joint project for the QCoast 2100 stages 3-8 project to be undertaken as a joint project for Weipa Town Authority, Mapoon Aboriginal Shire Council and Napranum Aboriginal Shire Council. Each council will receive its own funding but the project will be done as a joint project. Napranum Aboriginal Shire Council ran the tender on Local Buy – Vendor Panel. Two Tenders were received 1. BMT 2. Allivium
The assessment Panel Consisted of 1. Matt Cork – LGAQ 2. Kerri Kuehun – Weipa Town Authority 3. Janelle Menzies – Napranum Aboriginal Shire Council Naseem Chetty was invited but did not attend the assessment meeting. It was agreed that BMT be appointed as they prepared the QCoast 2100 stages 1 & 2 stages and they also do consultancy work for Weipa Town Authority. They are familiar with our communities and already a familiar face for community consultation. The quote for Napranum for BMT was $152,263.38 which is less than the current funding agreement with LGAQ.
Please note – all reports will be reviewed by the CEO prior to the meeting and if required editing may occur. NAPRANUM ABORIGINAL SHIRE COUNCIL SPECIAL PURPOSE / MONTHLY REPORT
REPORT AUTHOR Janelle Menzies
POSITON CEO
PROGRAM AREA Office of the CEO
Please note – all reports will be reviewed by the CEO prior to the meeting and if required editing may occur. NAPRANUM ABORIGINAL SHIRE COUNCIL SPECIAL PURPOSE / MONTHLY REPORT
TITLE Organisation Restructure
DATE 21 October 2020
PURPOSE OF REPORT Please provide a one sentence summary (e.g. provide monthly report…, provide update…, seek decision/approval…) Council to consider a Organisation Restructure
RECOMMENDATION Type an “X” in one of the below boxes to Indicate the outcome you are seeking from the Council Meeting.
Council to note report. X Resolution required (make a decision)
If a decision is required from Council please draft the wording of the resolution; That Council resolves to adopt the amendment of the Organisational Structure.
Discussion This information supports your recommendation to Council and the body of your monthly report is typed here.
Council has had resignation from the Local Laws Officer and the Ranger Co-Ordinator.
Currently both these positions are under the Operations Division which has more than 50% of the staff.
Finance only has 6 or 7 positions that report to it.
The Finance Manager position should have more diversification under it and more staff.
The Ranger Co-Ordinator, Animal Control and Environmental health postions on occasions requires more support than the Operations Manager is able to provide due to the number of other positions it has to support.
I propose the Local Laws Position be renamed Environment Manager and that the Ranger Co-Ordinator , Animal Control Officer and Environmental Officer report to the Environment Manage.
Please note – all reports will be reviewed by the CEO prior to the meeting and if required editing may occur. NAPRANUM ABORIGINAL SHIRE COUNCIL SPECIAL PURPOSE / MONTHLY REPORT
REPORT AUTHOR Janelle Menzies
POSITON CEO
PROGRAM AREA Office of the CEO
Please note – all reports will be reviewed by the CEO prior to the meeting and if required editing may occur. CEO
Executive Assistant
Corporte & Finance & Commuity Operations Environment Services
Human Environment Works NADS NECC WHS Events Library Finance Resources & Local Laws Manager
Building Water Fleet Cleaners Creditors Rangers Services Services Management
Animal Payroll Control Officer
Environmenta Debtors l Health Officer
Grants
Stores
Napranum Aboriginal Shire Council Finance Division Report to Council – September 2020 for the October Meeting
Paul Martin – Finance Division Manager 21 October 2020
Table of Contents KEY POINTS OF INTEREST...... 2 Resolutions requested ...... 2 Other matters ...... 2 ACTION ITEMS CALENDER...... 3 Status of prior action items from 1 July 2020 ...... 3 Priorities through to 30 June 2021 ...... 3 SUMMARY OF KEY FINANCIAL INDICATORS ...... 3 Cash at bank ...... 3 Trading results ...... 4 Debtors and creditors ...... 4 Cash flow forecasts ...... 5 Taxation & superannuation compliance ...... 5 QUARANTINED FUNDS ...... 6 Detail relating to quarantined funds ...... 6 QF bank balance at 21 October ...... 6 PROJECT FUNDING ...... 7 Now sits within the operations division report ...... 7 AUDIT UPDATE ...... 7 Audit calendar ...... 7 Audit committee ...... 7 Internal audit program ...... 7 DETAILED REPORTS ...... 7 Cash forecasts ...... 7 Within the report ...... 7 Balance sheet ...... 7 Enclosed ...... 7 Statement of profit & loss ...... 7 Enclosed ...... 7 Divisional Summary ...... 7 Not enclosed ...... 7
Finance Division Report to Council Sept 2020 for discussion at the October meeting Page 1 of 7
KEY POINTS OF INTEREST
Resolutions requested Finance Division is not seeking to have any resolutions passed at the October meeting.
Other matters
Senior Finance Officer Interviews were conducted on 16 October. An offer has been made and accepted with a start date of Monday 16 November.
2020 Audit The audit has been finalised – refer audit update
Detailed divisional reporting The Magiq performance reporting interface is being implemented and will be operational during the first week of November.
Finance Division Report to Council Sept 2020 for discussion at the October meeting Page 2 of 7
ACTION ITEMS CALENDER
Status of prior action items from 1 July 2020
DUE DATE MATTER STATUS
16 July Mayor & CEO to review 20-21 budget Done
28 July Council to adopt the 20-21 budget Done
12 October QAO to sign the audited accounts Done
Priorities through to 30 June 2021
DUE DATE MATTER STATUS
27 October First quarter budget review Behind
31 October Appoint internal auditors On track
31 October Interim stock take On track
16 November Senior Finance Officer commences On track
24 November Table the audit results and management letter On track
30 November Appoint asset valuers On track
11 December Receive the first internal audit report On track
11 December FBT matters up to date On track
8 February Valuers on site this week On track
31 March Valuation work complete On track
30 April Position papers to the auditors On track
SUMMARY OF KEY FINANCIAL INDICATORS
Cash at bank DESCRIPTION & BALANCE AS AT 21 OCT 2020
All bank accounts 8,929,234
Less quarantined funds 3,379,204
Less new builds account 644,933
Equals own funds $4,905,037
Finance Division Report to Council Sept 2020 for discussion at the October meeting Page 3 of 7
Trading results
DESCRIPTION / FOR THE PERIOD FROM 1 JULY 2020 TO 30 SEP 2020
Operating grants 1,195,665
Capital & special purpose grants 392,577
NDRRA funding 3,548,874
QBuild maintenance & upgrades 177,202
Rental income 75,537
Interest received 10,965
Other income 122,246
TOTAL INCOME 5,523,066
LESS EXPENDITURE
Wages & superannuation 1,184,549
Councillor remuneration 76,843
Contractors & consultants 4,104,458
Depreciation 716,039
All other costs 654,130
Less capitalised costs 1,549,815
TOTAL EXPENDITURE 5,186,204
PROFIT FOR THE PERIOD 336,862
Debtors and creditors Other than the ongoing battle with some of the older NECC debts, all monies due are coming in on time. All suppliers are paid in accordance with established trading terms and there are no material disputes in place at present.
Finance Division Report to Council Sept 2020 for discussion at the October meeting Page 4 of 7
Cash flow forecasts A summary of forecast cash flows for the rest of this month plus the next three months is provided within the table below.
OWN FUNDS AT THE END OF OCT NOV DEC JAN
Opening balance (21 Oct) 4,905,037 4,640,976 4,514,720 4,162,084
Add deposits 54,438 548,244 467,865 364,532
Less wages and super 200,000 400,000 600,000 400,000
Less all other costs 118,500 274,500 220,500 275,500
Closing balance 4,640,976 4,514,720 4,162,084 3,851,116
Taxation & superannuation compliance As at the date of preparing this report all super, staff tax and GST obligations have been met. The September Business Activity Statement that was due on the 21st of October was submitted for a refund on this same day.
Finance Division Report to Council Sept 2020 for discussion at the October meeting Page 5 of 7
QUARANTINED FUNDS
Detail relating to quarantined funds
NATURE OF FUNDS QUARANTINED AS AT 21 OCT 2020
Indigenous Councils Critical Infrastructure Program 1,075,134
Restoration of Essential Public Assets -
Roads to Recovery (Telstra) 41,032
Youth Center Project Management Fee 100,000
Sale of House 49,000
W4Q 19-21 655,000
W4Q COVID Response 483,147
Aged Care Kitchen Upgrade 150,000
Men’s Hub 35,000
FBT Provision 100,000
Transfer of Bus Services (WCCCT) 50,000
ILGSP (Accounting & Information Systems Upgrade) 153,889
Preservation Project (WCCCT) 30,000
Rangers Underspend 190,460
Unspent Home Care Packages 266,541
TOTAL – balance of the QF account exceeds this amount, see below $3,379,204
QF bank balance at 21 October
Finance Division Report to Council Sept 2020 for discussion at the October meeting Page 6 of 7
PROJECT FUNDING
Now sits within the operations division report
AUDIT UPDATE
Audit calendar DUE DATE MATTER STATUS
17-21 Feb Interim visit Done
7 April External audit plan finalised Done
29 May Asset work, position papers and pro-forma accounts due Done
12 June Feedback from audit Done
30 June Stock take at the warehouse and depot Done
28 August Statutory accounts due Done
12 October Audit due to be finalized Done
24 November Adopt the accounts and the annual report On track
Audit committee Is now in place and will meet soon to consider the internal audit proposal.
Internal audit program Addressing stock management and asset valuation will commence next month.
DETAILED REPORTS
Cash forecasts Within the report
Balance sheet Enclosed
Statement of profit & loss Enclosed
Divisional Summary Not enclosed
Finance Division Report to Council Sept 2020 for discussion at the October meeting Page 7 of 7
Created: 21/10/2020 1:23 PM Napranum Aboriginal Shire Council Office: 320 Wa-Tyne Street, Napranum Balance Sheet Postal: PO Box 538, Weipa QLD 4874 As of September 2020 ABN: 43 593 215 992 Email: [email protected]
Assets Current Assets Cash On Hand Council Operating *6942 $552,606.37 Housing Operating *3074 $5,855.43 New Build *8630 $644,993.04 Credit Card *4742 -$7,408.60 458715 Ely Bauxite Bene Trust $5.58 Permit Float $200.00 Quarantined Funds *3911 $3,460,860.65 Preschool *3750 -$12.00 Preschool IESIP Account *2082 $693.99 Preschool Operating *7860 $32,621.92 Preschool Other *2263 $2,786.33 Cash Management *3302 $2,422,281.37 Asset Management *3300 $469,532.96 Total Cash On Hand $7,585,017.04 Total Current Assets $7,585,017.04 Trade and other receivables Trade Debtors $1,180,186.50 Less Prov'n for Doubtful Debts -$796,480.57 Preschool Sundry Debtors $43,797.00 Prepayments $272,762.89 Accrued Income $2,453,770.78 Stock on hand Stock: Diesel Fuel $3,498.91 Stock: Unleaded Fuel $4,751.47 Stock: Building Materials $326,020.42 Stock: Workshop $28,705.87 Total Stock on hand $362,976.67 Finance Lease Lease debtor - current $775,000.00 Lease debtor - non current $23,772,257.79 Total Finance Lease $24,547,257.79 Property, Plant and Equipment Houses Houses at ind valuation $3,564,994.29 Less: Accumulated depreciation -$2,447,084.74 Total Houses $1,117,909.55 Motor vehicles Motor Vehicles - Leased $100,576.20 Less: Accumulated depreciation -$4,776.22 Total Motor vehicles $95,799.98 Buildings & Improvements Bldgs at ind valuation $46,221,330.61 Less: Accumulated depreciation -$19,470,532.09 Total Buildings & Improvements $26,750,798.52 Plant & Equipment Plant & equipment $3,206,398.15 Less: Accumulated depreciation -$2,150,670.56
This report includes Year-End Adjustments.
Page 1 of 3 Created: 21/10/2020 1:23 PM Napranum Aboriginal Shire Council Office: 320 Wa-Tyne Street, Napranum Balance Sheet Postal: PO Box 538, Weipa QLD 4874 As of September 2020 ABN: 43 593 215 992 Email: [email protected]
Total Plant & Equipment $1,055,727.59 IT & Comms IT & Comms - at cost $183,340.04 IT & Comms - accum depn -$141,585.23 Total IT & Comms $41,754.81 Roads, drainage and bridge net Road Assets - At Valn 09 $22,189,535.02 Road Assets - Accum Depn -$9,509,896.17 Total Roads, drainage and bridge net $12,679,638.85 Water Water Assets - At Valn 09 $6,902,006.31 Water Assets - Accum Depn -$2,375,380.07 Total Water $4,526,626.24 Sewerage Sewerage Assets - At Valn 09 $10,370,817.39 Sewerage Assets - Accum Depn -$4,391,776.23 Total Sewerage $5,979,041.16 Managed Items Managed items - at cost $120.00 Work In Progress Assets Under Constr - At Cost $1,681,239.42 Total Property, Plant and Equipment $53,928,656.12 Total Assets $89,577,944.22 Liabilities Current Liabilities Lease Liabilities Lease - Mayor Vehicle $47,523.14 Lease - CEO Vehicle $47,523.14 Contract Liabilities A-642 - W4Q 19-21 Drainage $150,000.00 A-643 - W4Q 19-21 Farm $250,000.00 A-644 - W4Q 19-21 Keeping Place $55,000.00 A-645 - W4Q 19-21 Workshop $75,000.00 A-646 - W4Q 19-21 Takeaway $125,000.00 A-430 - ICCIP - Security and other $194,421.77 A-431 - ICCIP - Electrical $91,243.62 A-432 - ICCIP - bands, valves, hydrants -$29,849.30 A-433 - ICCIP - condition report water $29,700.00 A-434 - ICCIP - network analysis $29,700.00 A-435 - ICCIP - chemical storage facility -$60,507.03 A-436 - ICCIP - dosing system $66,000.00 A-437 - ICCIP - SPS2 Generator $39,600.00 A-438 - ICCIP - condition report sewerage $56,100.00 A-439 - ICCIP - manholes $147,217.32 A-440 - ICCIP - solar aeration $105,600.00 A-441 - ICCIP - solid waste facility $297,000.00 W4Q COVID $483,147.46 Preschool IAS $37,500.00 Home care Packages $266,541.36 Remote Capital Housing $629,130.91 A701 Magiq $153,889.84
This report includes Year-End Adjustments.
Page 2 of 3 Created: 21/10/2020 1:23 PM Napranum Aboriginal Shire Council Office: 320 Wa-Tyne Street, Napranum Balance Sheet Postal: PO Box 538, Weipa QLD 4874 As of September 2020 ABN: 43 593 215 992 Email: [email protected]
A201 NADS Kitchen $153,381.86 Trade & Other Payables Trade Creditors $2,439,415.97 Accrued expenses $187,304.14 Provision for Annual leave $209,426.60 Total Trade & Other Payables $2,836,146.71 Total Current Liabilities $6,276,010.80 GST Liabilities GST Collected $2,991,767.77 GST Paid -$3,639,137.26 GST Paid to ATO $367,398.41 BAS Rounding -$0.69 Payroll Liabilities Payroll Accruals Payable $50.00 Provision for LSL $168,257.94 Total Payroll Liabilities $168,307.94 Payroll Liabilities PAYG -$18,101.10 Superannuation $8,728.07 Payroll Ded: Rent -$20.00 Pay Ded; WCCCA NILS $200.00 Pay Ded:Child Support $22.55 Staff Termination Pay $12,793.60 Total Payroll Liabilities $3,623.12 Total GST Liabilities -$108,040.71 Provision for LSL Non Current $63,782.38 Total Liabilities $6,231,752.47 Net Assets $83,346,191.75 Equity Retained Earnings $37,687,107.01 Current Year Earnings $336,862.12 Asset Revaluation Reserve $45,322,222.62 Total Equity $83,346,191.75
This report includes Year-End Adjustments.
Page 3 of 3 Created: 21/10/2020 11:59 AM Napranum Aboriginal Shire Council Office: 320 Wa-Tyne Street, Napranum Profit & Loss Statement Postal: PO Box 538, Weipa QLD 4874 July 2020 To September 2020 ABN: 43 593 215 992 Email: [email protected]
Income Federal Recurrent Grants $446,388.60 State Recurrent Grants $749,277.23 State Capital Grants $3,825,518.40 Other Grant Funding $115,933.63 Agency Fees & Commissions $4,214.42 Bank Interest $10,965.62 Bldg/Equipment hire $1,538.63 QBuild Contract Income $177,202.50 Rental Income $66,457.55 Staff Rental Income $9,080.00 Sales Income - Other $19,367.46 Recoveries and reimbursements $1,059.09 Kindergarten Fees $25,434.46 Sundry Income $70,628.58 Total Income $5,523,066.17 Cost Of Sales Building Material Purchases $60,402.54 Freight on stock purchases $4,003.58 Total Cost Of Sales $64,406.12 Gross Profit $5,458,660.05 Expenses Employment Expenses Wages & Salaries $1,068,416.15 Councillor Remuneration $76,843.02 Accommodation $4,231.82 Airfares $7,707.35 Travel Allowance $10,768.25 Travel Other $291.17 Staff Recruitment / Relocation $827.00 Superannuation $116,133.07 Training Costs $889.85 Uniforms $794.68 Workers' Compensation $14,739.38 Other Employee Expenses $8,407.71 Total Employment Expenses $1,310,049.45 Supplies & Services Administration costs $1,234.43 Advertising $1,350.00 Audit & Accounting Fees $20.00 Bank Charges & Fees $462.97 Cleaning expenses $3,020.00 Consultancy Fees $178,699.00 Contractors Fees $3,925,759.90 Depreciation Depn - Residences $27,176.50 Depn - Other Bldgs $370,435.50 Depn - Infrastructure $244,035.00 Depn - Plant & Equipment $62,590.00 Depn - IT & Comms $11,803.00 Client Outlays $33,085.96
This report includes Year-End Adjustments.
Page 1 of 2 Created: 21/10/2020 11:59 AM Napranum Aboriginal Shire Council Office: 320 Wa-Tyne Street, Napranum Profit & Loss Statement Postal: PO Box 538, Weipa QLD 4874 July 2020 To September 2020 ABN: 43 593 215 992 Email: [email protected]
Electricity & Gas $20,860.83 Fees/Charges/Licenses $11,260.00 Freight $8,457.99 Grocery Items $26,718.66 Total Supplies & Services $4,826,586.30 Insurance $106,222.55 IT Costs $41,974.36 Legal Fees $2,956.00 Managed items < $5000 $10,858.70 Materials & Supplies $83,004.81 Office Supplies $4,325.86 Pest Control Expenses $2,284.54 Postage, printing & staty $1,727.90 Service Fees $4,933.08 Subscriptions & Fees $62,377.26 Telephone & Fax $16,437.76 Tools & Minor Equipment <$1000 $64.00 Vehicle Leases $13,915.38 Waste Disposal $27,593.24 Water & Sewage Expenses $1,142.57 OH & S Expenses $403.07 Repairs & Maintenance R & M Equipment $2,280.73 R & M Plant & Equipment $152.95 Motor Vehicle Expenses MV Expenses $10,574.79 MV Fuel $15,312.55 MV Registration $25,527.63 MV R & M $524.58 Total Motor Vehicle Expenses $51,939.55 Total Expenses $6,671,613.50 Operating Profit -$1,212,953.45
Total Other Income $0.00 Other Expenses Capitalised employee benefits -$10,657.98 Capitalised materials-supplies -$1,539,157.59 Total Other Expenses -$1,549,815.57 Net Profit/(Loss) $336,862.12
This report includes Year-End Adjustments.
Page 2 of 2 OPERATIONS DIVISION REPORT – October 2020
Dear Mayor and Councilors,
Please find the Operations Division Report for the month of October 2020
Takeaway refurbishment
Background
Under the Works for QLD 2017/19 funding arrangement, approximately $210,00 has been spent on project development, plans, and the purchase of equipment currently stored at the farm. There is a further $250,000 allocated under the Works for QLD funding arrangement to progress the development. However, this will only allow for the electrical and hydraulic rough in and will not permit the use of the building in any form until the final electrical, plumbing and internal lining has been completed. The estimate to complete the project to the specification as required by council is approximately $850,000. A business case has been prepared to apply for this funding and is awaiting approval before submission to the relevant minister.
In the light of this development, Council may like to re consider an alternative path forward as an interim measure.
Update: This allocation has been re-purposed to include other projects including Playgrounds shade structures, NECC fencing and air conditioning, PCYC fencing etc.
Interim Remote Capital Works Program
NASC has been allocated $2.35M under this program to provide much needed accommodation in Napranum. Two sites have been identified as 258 and 259 Kwokkenum-Prunum Street to construct two two- bedroom duplexes.
Update:
• Plans and specifications have been completed. • Currently waiting on Native Title resolution to proceed to the tender stage.
Oval re-development.
Initial Concept plans were presented at a community consultation meeting on the oval on Monday 2nd March. Following discussions, the Consultants have come back with a design based on the input from this meeting. The final concept sketch plans were endorsed by Council at the June meeting.
Update: Waiting on approval to proceed with stage one of the development.; the cost of stage one is approximately $1.9 M and involves clearing, surfacing, drainage and irrigation.
Community Farm
The farm was cleared under the Works for Qld 2017/19 funding arrangement. $500,000 has been allocated under the Works for Qld 2019/21 fund to complete the project; this will require a business case and direction from Council regarding the involvement of the Operations Division. Update: This fund has now been re-purposed to include alternative projects such as playgrounds, NECC fencing and air conditioning, PCYC fencing etc.
Nanum Wungthim Rangers
During the past month, the rangers have continued with their scheduled activities; these activities this month have included:
• Expressions of interest form an extra two trainee rangers advertised. • Aquatic Biosecurity checks were undertaken on the 17th July at Napranum boat ramp, vans Landing and Rocky Point boat ramps. • Fruit fly trapping commenced 22nd July and is continuing. • Quoll survey at Billys’ Lagoon has commenced with 20 cameras in place. • Monitoring of the turtle nesting is progressing with 120 sites currently identified. • A Vessel Boarding Deed has been signed off; this allows the rangers to collaborate with the Department of Agriculture and Fisheries by permitting them to board their vessels. Community Hall. The Community Hall refurbishment progresses with extra work being funded by re- purposing the 2020/21 Works for Queensland funding. Update: The Community Hall refurbishment is complete and is now available for functions. A schedule of the various projects is included hereunder.
Completion Program Project Value % Complete Date Update NDRRA Bouchat Road 3,850,000 0 Nov 20 Red Beach Road 0 " Twenty Mile 0 " outstation Pennefather 100 " Road 25 klms sealed. Billys Lagoon Waiting on extra 100 " Road. $250K approval to seal an extra 5 klms Stones Crossing 100 " Access Road Stones Cross 100 Nov 20 Road W4Q 19-21 Drainage 300,000 Jun 21 Solution 5 Waiting on business case from Council 500,000 Jun 21 Farm to re-purpose Development funding.
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Waiting on Workshop 150,000 Jun 21 electrical spec & Modernisation roller doors Waiting on business case from Council 250,000 Jun 21 to re-purpose Takeaway Refit funding. Waiting on quotes 110,000 Jun 21 Keeping Place from contractors W4Q Covid Design completed. Grave site 125,000 Jun 21 identified. waiting Aged Care Car on quotes from Park contractors. Quotes obtained. Footpath and 359,500 Jun 21 Waiting on Lighting approval. Community Quotes being 355,500 Jun 21 Playgrounds updated Waiting on electrical spec. Mahogany trees at 400,000 Jun 21 Upgrade to Child PCYC removed and and Youth Fencing contractor Services Facilities appointed. ICCIP $4.2M Renewable energy solar power project Water Treatment abandoned due to Electrical 50,000 Jun 22 Rio not permitting Upgrade installation. Check with Finance as to actual expenditure. Revise spec to PH Plant include inlet valve 125,000 20 Jun 22 Switchboard and automation. probes Waiting on quotes. WTP security and 22,000 Jun 22 alarm 100 Completed Upgrade to In progress. Tapping banks, 900,000 10 Jun 22 Commencing in valves and Twal Street. Hydrants Survey and condition report Currently designing for existing 25,000 5 Jun 22 a brief to include water deliverables. reticulation
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including a network analysis and CCTV inspection of bores. Survey and condition report Currently designing 25,000 5 Jun 22 for sewerage a brief to include system. deliverables. Upgrade to Security system to chemical Storage 130,000 95 Jun 22 be installed Facility Sodium Investigating other hypochlorite 75,000 5 Jun 22 options including dosing system salt electrofusion Pump Waiting on one 64,000 90 Jun 22 Replacements pump Backup Waiting on Generator PS3 35,000 50 Jun 21 contractor to Tavern Road complete Updating estimate. 165,000 0 Jun 21 Commenced with Manhole Repairs Ruchook. Solar Powered Solar aerators surface aerator 190,000 10 Jun 22 installed. paddles + De- Investigating sludging lagoons. Solid Waste Survey and clearing. facility 185,000 30 Jun 22 Fencing contractors remediation appointed. works Investigating installation of a Unallocated 2,209,000 0 Jun 22 reservoir if funds permit Plans and specs completed. Waiting on Native title 2,100,000 5 Jun 22 resolution to Housing Interm 2x 2bedroom proceed to the Program Duplexes tender stage. Purchase of Grant approved. QRA Resilience Disaster Final quotes in 162,400 0 Jun 22 Funding Management progress to Equipment. purchase.
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Local Roads and Community Upgrade to Old Infrastructure 41,000 0 Jun 21 Tavern Carpark Contractor Program $81,455.0 appointed. Wombat Design completed. pedestrian 25,000 0 Jun 21 Waiting on quotes crossing PCYC Wheel Stops at Wheel stops 15,455 0 IBIS Carpark Jun 21 purchased Fire restoration and refurbishment completed. Post Fire Community Hall 800,000 100 Disability ramp to Renovation install. Community Hall available for functions. Revising costs based on Mapoon Street, Pathway lights. Waiting on Community Safety 658,058 20 Jun 22 & Park Lighting quote for Ruchook reticulated street lighting. DTMR approval obtained to fence November Community Safety 20,000 5 sign and contain 20 Asbestos fencing the asbestos along along foreshore. the foreshore. Removal of 30 Community Safety 11,250 Sept 20 derelict vehicles Completed
Steve Turner Operations Division Manager
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Corporate and Community Services Division – Summary September 2020
Our People
September 2020
Staff
New Starters 4 Year to Date New Starters 35 Leavers 2 Year to Date Leavers 36 Cultural
Starters Leavers Cultural Background Sept YTD Sept YTD Aboriginal 4 15 4 12 Aboriginal & Torres Strait Islander 0 6 4 11 Torres Strait Islander 0 5 2 4 Not identified/Other 0 9 0 9 Recruitment Location
2020 Recruitment Location Sept YTD Napranum 3 21 Weipa 1 11 Other 3 3 Update on current vacancies
Offers accepted
Sept 2020
2 x Casual cleaning 1 x Female Community care Worker 1 x EHW
Oct 2020 1 x Reception 1 x Exec Assistant 1 x TA Labourer
In progress
Current advertising/recruitment process
• NADS Manager – Closed, Shortlisting completed, Readvertised interview scheduled for 22/10/2020 • WHS Officer – closed, Shortlisting and interviews completed – To be readvertised • Admin – Operations – Closed 28/9/2020 – Operations Manager returned to work 20/10/2020 • Senior Finance officer – Shortlisting and interviews completed – Awaiting outcome of offer
Corporate and Community Services Division – Summary September 2020
NECC 1. Budget • All reporting and acquittals up to date • Key areas identified in W4Q 2020/21 for upgrade include: o Air-conditioning – Contractors visiting centre – Electrical Engineer visited 16/10/20 o Fencing – in progress, minor modifications for compliance required o Office upgrade – No action to date 2. Operational • Reporting period impacted by closure over school holidays • Current staffing pool impacted by sudden resignation and early parental leave • Current enrolments 18th September 2020 o Kyembal – 17/24 o Alandhak – 9/25 o Alandhak Jr – 16/16 o Enrolments to date – 42 Centre Vacancy - 23 • All compliance issued addressed and noted as actioned by Department0 • Term 4 has seen increase in attendance numbers and working together with Western Cape on enrolments and transition to Primary School 3. Training • All staff now enrolled in relevant qualification via C&K college and completing training. • First Aid and Manual Handling training completed as required in Oct 2020 NADS 1. Budget • Statutory reporting up to date • HCP Budgets, Medicare reporting and Centrelink deductions for September 2020 • Project identified in W4Q 2020/21 funding: o Carpark/drainage issue to be upgraded. Final design being worked on • 17 Home Care Packages o Current packages are as follows: . Level 4 HCP – 7 – 2M, 5F . Level 3 HCP – 2 – 2F . Level 2 HCP – 7 – 1M, 6F . Level 1 HCP – 1 – 1M • CHSP client = 25 - 10M, 15F • QCSS client =0 – (reduced by 1, transitioned to NDIS) • NDIS clients = 11 – 7M, 4F (increased by 1, transitioned from QCSS)
2. Operational • Continued kitchen upgrade with Stainless steel bench installed for Combi oven • New Generator has arrived and to be installed in coming weeks • Small Group activities continue with new men’s activity of swimming • Progress with RTO for training. LGAQ to broker deal with TAFE and using state funding for training to assist in conjunction with surrounding Councils. • COVID-19 is still impacting the Industry with changes daily and more and more online notifications and communication than ever before, along with Royal Commission recommendation and findings are making heavy work of keeping up to date with our ever- evolving industry.
Corporate and Community Services Division – Summary September 2020
3. Training • Cert III and IV on hold until RTO able to be obtained • First Aid and Manual Handling training completed as required in Oct 2020 WHS 1. Operational • Finalised purchase of WHS system completed all Council building air conditioner • Investigated and reported on 4 Incidents. Drug and Alcohol conducted in line with incidents • Toolbox Talks delivered as required • WHS Officer ceasing employment in November. Consolidating current activities and actions to enable replacement to start afresh 2. Training • Training completed included: o 10 x Council induction o 7 x Compliance o 8 x Supervisor o 6 x Authorised Officers o 14 x Manual Handling • Upcoming training includes o Continued Manual Handling o First Aid and CPR o Snake Handling o Confined Space and Working at Heights
Number of staff Total staff training Safety officer Month involved in training hours for month training hours 1/9/2020 – 13/10/2020 45 241 22.5 Total year to date 92 582 41.5 * “Number of staff” is attendees at sessions. Attendees may be recorded more than once due to multiple training attended IKC • IKC visit postponed due to ill health of SLQ staff • All new computers installed and available for Public use. SLQ being used • Reporting up to date as per funding agreements • Library service impacted by staff absences at reception Events Council – • DOGIT Day 28 October • NAIDOC Week 8-15 November • Ruchook July 2021 • Events planning meetings occurring fortnightly • Community Hall sign 6 Entries General Matters – Updates: LDMG: No change from previous month. Continue to monitor COVD advices and action as required. Corporate and Community Services Division – Summary September 2020
Council Resolutions Community Hall Sign – refer Attached Community Hall Design the Sign Competition To celebrate the recent upgrade and renovations of the Napranum Community Hall, Council opened the competition to design the sign for the Community Hall. Open to residents of Napranum, in early August 2020, the community were given the opportunity to submit their artwork, stories, ideas and designs for a chance to win $500.00 and have their winning artwork displayed on the sign. The competition was expected to close in September, however, due to lack of entry numbers, the closing date was extended a further 4 weeks and closed on Tuesday 13th October. The following 6 entries have been submitted by a number of talented local community members. Each piece contains a story explaining the artwork. Entries will remain anonymous to the panel and take place at the General Council Meeting of Tuesday 27th October. The panel are required to make a partial decision on the winning entry. The artist will be notified and presented a certificate by the Mayor on Wednesday 28th October. Funds will be transferred electronically within 10 business days. Judge Panel: Mayor Motton Cr. Jawai Cr. Pitt Cr. Mairu Cr. Adidi Entry 1 Entry 2 NGWA – AGHARR Sun – Pandanus Entry 3
NGGWATH ERRENH – IVATH ERRENH The Clans The land and rivers that connects the clan groups from Mission River to Embley River Entry 4
MOKWI THIM / THOM Family, Friends and Country Man The five clans travels to Napranum (meeting place). Elders sitting around the fire, discussing and agreeing on Welcome to Country, bring other clans to our country and adopting them to their tribes. Entry 5
Family Kinship and Marriage 1. Clan groups whose members do intermarry 2. Extended members whose groups do intermarry 3. Clans whose members with same totems do not intermarry 4. Language Clan group who do not intermarry Entry 6
Eagle Flying Pass a Sunset This design represents the five clans: Thanikwithi, Alngith, Peppan, Wathayn and Anathangaith. These are the clans of the Weipa/Napranum area. The two red, yellow and the blue are the clans, the orange and black are the rivers ad the creeks (errenh) and the bauxite (oghwar) and the green is the lands surrounding these areas. The Eagle (Twal) is the guardian of the clans flying up and down the rivers (errenh) looking over them and warning them of any danger. We are the clan groups of our two rivers (errenh), Embley River (Ivath Errenh) and Mission River (Nggwath Errenh).