May 23, 2014
To: Mayor and City Council From: Rick Getschow, City Manager Re: For Your Information
1. City Manager Rick Getschow’s Friday Report for May 23, 2014
2. Quarterly Financial Report dated December 31, 2013
3. April Construction News
4. Approved minutes of the April 24, 2014, Board of Appeal & Equalization meeting
5. Approved minutes of the April 10, 2014, Human Rights & Diversity Commission meeting
6. Project Profile
7. Council Calendar
To: Mayor and City Council From: Rick Getschow, City Manager Friday Report for May 23, 2014
1. Flashing Yellow Lights – The City of Eden Prairie, Hennepin County and the Minnesota Department of Transportation will be partnering on a project to install more flashing yellow arrows signals at nine intersections in Eden Prairie this summer. Intersections planned for conversion include:
• CR 39 (Valley View Rd) / Market Place Drive • CR 1 (Pioneer Trail) / Franlo Road • CR 1 (Pioneer Trail) / Bennett Place • CR 1 (Pioneer Trail) / Homeward Hills Road • CR 1 (Pioneer Trail) / Staring Lake Parkway • CR 1 (Pioneer Trail) / Mitchell Road • CR 1 (Pioneer Trail) / CR 4 (Eden Prairie Road) • I-494 East Ramp / Valley View Road • Washington Ave / Valley View Road
The estimated cost for these nine intersections is approximately $110,000. Studies have shown that flashing yellow arrow signals help drivers make fewer mistakes, keep motorists safer during heavy traffic, and reduce delays when traffic is light. We have received extremely positive feedback over the past two years regarding the flashing yellow lights that were installed on Eden Prairie Road between Highway 212 and Highway 5.
2. Pauly Property – Homestead Partners has submitted an application to rezone and plat the Roger Pauly property north of Hwy. 5 and west of Eden Prairie Road. They plan to subdivide the parcel of land in order to build nine new, custom, single family homes. Eight of the proposed lots will have frontage on a new cul-de-sac, accessing off of Atherton Way. The other proposed lot will be accessed from Heritage Road. Even though the application at this point is still incomplete, Homestead did send out invitations to a neighborhood meeting that was to be held on Thursday for this project.
3. Firefighter Recruitment – The recruitment process for new firefighters is currently underway. Interviews began this past week for 52 candidates. The next step in the process is for the candidates to complete agility tests in June. There will then be more steps in the process that should lead to a new group of fire recruits coming on to the department this fall.
4. 2013 Year-End Financial Report – Also included in this report is the 2013 year-end financial report as prepared by our Finance Division.
5. Memorial Day – City Offices will closed on Monday, May 26, in observance of Memorial Day
December 31 Financial Report 2013 City of Eden Prepared by the Finance Division Prairie, Minnesota
Table of Contents
Table of Contents ...... 2 Financial Highlights ...... 3 General Fund Statement ...... 7 General Fund Revenues ...... 8 General Fund Expenditures ...... 12 Water Fund...... 13 Sewer Fund ...... 17 Storm Drainage ...... 20 Liquor Fund ...... 22 Internal Service Funds ...... 24 Information Technology ...... 24 Fleet ...... 26 Facilities ...... 27 City Energy Costs ...... 29 General Fund Revenue Detail ...... 29 General Fund Expenditure Detail ...... 32 Capital Improvement Fund Detail ...... 34 Summary of Balances ...... 37
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Financial Highlights
2013 Fourth Quarter Financial Report
This report provides a summary of 12/31/13 financial results for the City of Eden Prairie. Information is provided for the General Fund, Capital Improvement Funds, Water Fund, Sewer Fund, Storm Drainage Fund, the Liquor Fund, and the Information Technology, Fleet, and Facilities internal service funds. Highlights for 2013 include the following:
• The General Fund had positive operating results primarily due to better than budgeted revenue collection. The City collected $2,812,216 more in development revenue than budgeted. United Health Group added over $100 million in valuation. Also, the strong August storm caused significant damage in the City significantly increasing the issuance of permits for repair work. The City issued an additional 3,551 permits with over $45 million in value for these repairs. • The City spent $16,652,093 on capital improvement projects in 2013. This compares to $10,790,403 spent in 2012. The largest project for 2013 was $7,921,062 spent on Shady Oak Road North. Also, $1,899,804 was spent on pavement management and $1,455,608 was spent on a new floor for ice rink #2. • The Water and Sewer funds have adequate funds on hand to meet current operating and capital needs. We will continue to monitor these funds to ensure there will be adequate funds to meet future operating and capital needs. • The Storm Draining fund is currently underfunded for the current project demand. Rate increases are planned in the future to increase collections to cover the project demand. • The liquor operations transferred $1,100,000 to the Capital Improvement and Maintenance Fund which compares to $1,063,557 last year.
General Fund
The General Fund had positive operating results in 2013 and staff transferred $2,136,662 to the Capital Improvement and Maintenance Fund (CIMF). Revenue was $3,893,826 more than budgeted primarily due to taxes, development revenue, and community center revenue. Expenditures were $162,701 more than budget and 100.4% spent.
2013 Budget 2013 Actual Difference Revenue $ 37,902,024 $ 41,795,850 $ 3,893,826 Expense 39,200,585 39,363,286 (162,701) Other Financing Sources(Uses) 837,110 (2,019,562) (2,856,672) Change in Fund Balance $ (461,451) $ 413,002 $ 874,453
Other financing sources / (uses), which include transfers in and out, were more than budgeted due to the transfer to the CIMF.
The City can maintain its fund balance policy for 12/31/2013. 50% of the next year’s tax levy is designated for working capital, 10% of the next year’s budget is designated for budget stabilization, and 3
5% of the next year’s budget is designated for budget balancing. Also, an additional $297,142 was maintained in fund balance to cover the 2014 budget deficit. A summary of the year-end fund balance is below.
Fund Balance 2013 2012 D i fference Encumbrances $ 45,000 $ 71,000 $ (26,000) Pr epai d I t ems 24,702 52,190 (27,488) Budget St abi l i zat i on- Per manent 4,062,459 3,928,959 133,501 Budget St abi l i zat i on- Budget Bal anci ng 2,328,372 1,964,477 363,894 W or k Capi t al 15,073,710 15,104,614 (30,904) Total Fund Balance $ 21,534,243 $ 21,121,240 $ 413,003
Capital Projects
The City spent $16,652,093 on capital projects from the following funds.
Capital Project Funds Amount 5010 Parks Improvement $ 797,269 5046/5140 Improvement Projects 147,873 5060 Capital Maintenance & Reinvestment Fund 515,068 5063 CIP - Bonds 124,469 5080 Trails - CIP 263,892 5090 Pavement Management - CIP 1,899,804 5165 Transportation 328,928 5170 Shady Oak Rd - CR 61 North 7,921,062 5175 Shady Oak Rd - CR 61 South 1,300,702 5185 Pool Upgrade/Expansion 258,549 5191 Eden Prairie Road 113,617 5196 EP Rd Connect to Flying Cloud 21,010 7050 Water Capital 842,280 7150 Sewer Capital 82,202 8526 IT Capital Internal Service Fund 357,857 8540 Facilities Capital Internal Service Fund 1,677,512 Total $ 16,652,093
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Significant projects included the following:
Significant Projects Amount 5010 Park Improvement Riley Lake Park Softball Field Extension $ 786,143 5046/5140 Improvement Projects Bluestem Ln Geotechnical Eval 146,470 5060 Capital Maintenance & Investment Round Lake Play Area Renovation 197,891 Rice Marsh Lake Trail Extension 129,737 5165 Transporation Baker/Mitchell Sidewalk 263,689 7050 - Water Capital Clarifier Recoating (Basins - Side 3) 495,955 Chemical Fee Systems Controls 133,403 8526 - IT Capital Internal Service Internal/External Network 309,457 8540 - Facilities Capital Internal Service Fund New Floor for Ice Rink #2 1,455,608
Water, Sewer, and Storm Drainage Funds
As you can see by the graph below, 2013 water usage is comparable to 2010 and 2011.
Residential use per capita was approximately 90 gallons per day compared to 100 gallons per day in 2012. The Department of Natural Resources (DNR) would like the City use to be approximately 75 gallons per day per capita. This could be become important as the DNR may require increased water conservation before they grant an additional permit for a new well. 5
Conclusion
More detailed information can be found in the remainder of the report. If you have any questions about this report, please contact a member of the finance team or the individual operating areas.
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General Fund Statement
December 2013 December 2012 Annual Annual Incr. / Percent Budget Actual Percent Budget Actual Percent (Decr.) Change REVENUES Taxes $ 29,039,759 $ 29,370,569 101.1% $ 28,776,271 $ 28,978,974 100.7% $ 391,595 1.4% License and Permits Building Permits and Fees 1,598,400 4,410,616 275.9% 1,398,400 3,786,592 270.8% 624,024 16.5% Other 1,275,845 1,391,192 109.0% 1,275,725 1,340,586 105.1% 50,607 3.8% Total Licenses and Permits 2,874,245 5,801,808 201.9% 2,674,125 5,127,178 191.7% 674,630 13.2%
Intergovernmental Revenue Police Pension Aid 431,000 466,879 108.3% 431,000 415,320 96.4% 51,559 0.0% Fire Relief Association Aid 300,000 416,299 138.8% 300,000 291,468 97.2% 124,831 0.0% School Liaison 114,298 115,798 101.3% 114,298 114,298 100.0% 1,500 0.0% Other 143,004 297,727 208.2% 143,004 283,171 198.0% 14,556 5.1% Total Intergovernmental Revenue 988,302 1,296,703 131.2% 988,302 1,104,257 111.7% 192,446 17.4%
Charges for Services Public Safety 117,600 97,380 82.8% 117,600 83,890 71.3% 13,491 16.1% Recreation 4,007,118 4,434,889 110.7% 3,960,321 4,310,654 108.8% 124,235 2.9% Total Charges for Services 4,124,718 4,532,269 109.9% 4,077,921 4,394,544 107.8% 137,725 3.1%
Fines and Penalties 455,000 419,427 92.2% 455,000 600,076 131.9% (180,650) (30.1%)
Investment Income 200,000 10,414 5.2% 200,000 60,142 30.1% (49,728) 0.0%
Other Revenue 220,000 364,659 165.8% 220,000 796,626 362.1% (431,967) (54.2%)
Total Revenues 37,902,024 41,795,850 110.3% 37,391,619 41,061,797 109.8% 734,053 1.8%
EXPENDITURES Administration 3,810,634 3,634,005 95.4% 3,852,692 3,634,744 94.3% (739) (0.0%) Community Development 2,191,599 2,145,701 97.9% 2,078,654 2,054,985 98.9% 90,715 4.4% Police 12,665,119 12,593,179 99.4% 12,425,743 12,287,340 98.9% 305,839 2.5% Fire 5,235,656 5,300,536 101.2% 5,049,540 5,190,589 102.8% 109,947 2.1% Public Works 5,609,917 5,560,167 99.1% 5,491,218 5,293,237 96.4% 266,930 5.0% Parks and Recreation 9,647,620 10,083,154 104.5% 9,405,081 9,577,634 101.8% 505,520 5.3% Debt Service 40,040 46,544 116.2% 40,040 46,544 116.2% - 0.0% Total Expenditures 39,200,585 39,363,286 100.4% 38,342,968 38,085,073 99.3% 1,278,212 3.4%
Excess (Deficiency of Revenues over Expenditures) (1,298,561) 2,432,564 (187.3%) (951,349) 2,976,723 (312.9%) (544,160) (18.3%)
OTHER FINANCING SOURCES / (USES) Issuance of Debt - - 0.0% - 220,322 0.0% (220,322) (100.0%) Transfers In 997,110 272,100 27.3% 270,000 283,108 104.9% (11,008) (3.9%) Transfers Out (160,000) (2,291,662) 1432.3% (160,000) (3,539,301) 2212.1% 1,247,639 (35.3%) Total Other Financing Sources 837,110 (2,019,562) (241.3%) 110,000 (3,035,870) (2759.9%) 1,016,308 (33.5%)
Net Change in Fund Balance $ (461,451) $ 413,002 (89.5%) $ (841,349) $ (59,147) 7.0% $ 472,149 (798.3%)
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General Fund Revenues
Total revenues are $41,795,850 thru 12/31/13 or 110.3% of the annual amount budgeted. This compares to $41,061,797 or 109.8% collected thru 12/31/12.
Taxes
Property tax revenue thru 12/31/13 totals $29,370,569 or 101.1% of the $29,039,759 budgeted for the year. This is an increase of $391,595 or 1.4% from 2012.
Licenses and Permits
License and Permit revenue consists of building permit and fees, Cable TV franchise fees, and other permits. Building permits and fees is the largest sources of revenue in this category with a budget of $1,598,400. As of 12/31/13, $4,410,616 or 275.9% of the amount budgeted has been collected. The value of building permits issued increased from $263 million as of December 31, 2012 to $285 million as of December 31, 2013. Business continues to invest in Eden Prairie including the following businesses this past year:
• Help Systems interior remodel - $1,048,650 valuation • JC Penney interior remodel - $1,300,000 valuation • Champions Hall turf field addition - $1,800,000 valuation • Eden Prairie Central Middle School reroof - $1,029,000 valuation • Stratasys interior remodel - $2,100,000 valuation • Optum interior building remodel - $1,855,000 valuation • New retail building on Martin Drive - $1,150,000 valuation • United Health new parking ramp - $23,150,000 valuation • International School new residence hall - $3,250,400 valuation • United Health 15 story office building - $95,500,000 valuation • American Family Insurance interior remodel - $8,149,000 valuation • Kroll On Track interior remodel - $1,450,000 valuation • Mitchell Crossing apartment building - $25,000,000 valuation
Also, 114 units of single family were added including 104 homes for the Reeder Ridge development. We expect businesses to continue to invest in Eden Prairie and to remain a favorable location to conduct business.
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Below summarizes development revenue since 2006.
Development Revenue $5,000,000 $4,410,616 $4,500,000 $4,000,000 $3,786,592 $3,500,000 $3,000,000 $2,389,662 $2,465,796 $2,500,000 $2,016,195 $2,094,901 $2,000,000 $1,874,411 $1,500,000 $1,231,744 $1,000,000 $500,000 $0 2006 2007 2008 2009 2010 2011 2012 2013
Intergovernmental Revenue
Intergovernmental revenue (IGR) for the fourth quarter of 2013 is $192,446 more than 2012. The largest amounts received for IGR are Police Pension Aid and Fire Relief Association Aid. $466,879 was received for Police Pension Aid or 108.3% of the amount budgeted and $416,299 of Fire Relief Pension Aid was received or 138.8% of the amount budgeted. For Fire State Aid, the Minnesota legislature increased the amount appropriated for Fire Relief Aid. The City received an additional $94,957 due to this increase. The City received $68,865 in State Street Aid and $154,264 in grants which is consistent with last year. Grant revenue for 2013 consists of a bullet proof vest grant and “Toward Zero Deaths” grant for Police, sound equipment and sports equipment grants for Park and Recreation, Lucas II grant from Centerpoint Energy and the Eden Prairie Community Fund for Fire, and a training grant for Fire from the MN Board of Firefighters. Below summarizes intergovernmental revenue since 2006.
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Intergovernmental Revenue
1,400,000
1,200,000
1,000,000
800,000
600,000
400,000
200,000
0 2006 2007 2008 2009 2010 2011 2012 2013
Police Pension Aid Fire Relief Assoc. Aid Other Intergovernmental Revenue
Charges for Services
Charges for Services revenue for 2013 are $137,725 more than 2012 due mainly to the Community Center. Community Center revenue is $90,682 more than 2012 due to increases in memberships and fitness class revenue. Membership revenue increased $30,769 or 2.1% over 2012. Other divisions had increases and decreases based on the activity for the programs.
Fines and Penalties
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Fines and penalties collections totaled $419,427 or 92.2% of the $455,000 budgeted and is $180,650 less than 2012. Below is a history of fine and penalties revenue.
Fines 700,000
600,000
500,000
400,000
300,000
200,000
100,000
0 2006 2007 2008 2009 2010 2011 2012 2013
Full Year
Investment Income
Investment Income continues to decline in the current interest rate environment. The two year treasury averaged .31% in 2013 and the one month to one year treasury averaged .05% to .13%.
Other Revenue
Other revenues for the fourth quarter of 2013 are $431,967 less than 2012. Other revenue includes industrial development bond charges, reimbursements, and other miscellaneous revenue. The City received delinquent payments on revenue bond fees last year which caused revenue to be higher last year. Other revenue varies each year depending upon the amount of reimbursements or other miscellaneous revenue that is received.
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General Fund Expenditures
Total expenditures equal $39,363,286 or 100.4% of the annual amount budgeted of $39,200,585. This compares to 99.3% of the budget spent last year at this time. All departments except Fire and Parks and Recreation have spent less than 100% of the amounts budgeted. Parks and Recreation has spent 104.5% of their budget or $435,534 more than budget but they also collected 110.7% or $427,771 more than budget. Fire spent 101.2% mainly due to the purchase of 4 Lucas devices, replacement/repair costs on the City’s sirens and increased costs in Inspections which was offset by an increase in development revenue. The debt service expenditure is the lease payment on the fire turn-out gear.
Other financing sources/uses are composed of the following:
Transfers In Utilities - annual tranfer $ 270,000 Reimbursement from Senior Center Board 2,100
Transfers Out Park Improvement Fund for Orgainized Athletics (25,000) Debt Fund - Third Sheet of Ice debt payment (130,000) Operating transfer to CIMF (2,136,662)
Total $ (2,019,562)
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Water Fund
December 2013 December 2012 Annual Annual Incr. / Percent Budget Actual Percent Budget Actual Percent (Decr.) Change OPERATING REVENUE Sales $ 6,937,216 $ 6,447,453 92.9% $ 6,787,252 $ 7,593,851 111.9% $ (1,146,398) (15.1%) Fixed Charges 917,768 1,240,471 135.2% 725,790 983,790 135.5% 256,681 26.1% Penalty Charges 20,000 33,935 169.7% 20,000 33,313 166.6% 622 1.9% Other 9,750 8,410 86.3% 9,750 14,480 148.5% (6,070) (41.9%) Total Operating Revenues 7,884,734 7,730,269 98.0% 7,542,792 8,625,434 114.4% (895,165) (10.4%)
OPERATING EXPENSE Personal Services 2,405,741 2,265,623 94.2% 2,342,805 2,202,880 94.0% 62,743 2.8% Commodities and Supplies 209,210 131,220 62.7% 205,700 174,658 84.9% (43,438) (24.9%) Chemicals 578,400 598,143 103.4% 564,000 661,032 117.2% (62,889) (9.5%) Merchandise for Resale 60,000 46,595 77.7% 50,000 49,431 98.9% (2,836) (5.7%) Contractual Services 290,100 393,193 135.5% 322,500 383,430 118.9% 9,763 2.5% Lime Residual Removal 205,000 242,603 118.3% 200,000 240,641 120.3% 1,962 0.8% Janitorial Services / Cleaning Supplies 61,000 64,314 105.4% 59,500 62,003 104.2% 2,311 3.7% LOGIS 43,300 39,666 91.6% 42,200 41,514 98.4% (1,848) (4.5%) Process Control Services 32,000 68,759 214.9% 32,000 60,736 189.8% 8,023 13.2% Licenses, Permits, Taxes 220,200 174,151 79.1% 214,600 168,429 78.5% 5,722 3.4% Bank and Credit Card Fees 12,000 33,954 283.0% 12,000 28,037 233.6% 5,917 21.1% Repair and Maintenance 476,500 747,158 156.8% 473,000 626,711 132.5% 120,447 19.2% Utilities 718,047 705,934 98.3% 684,008 631,728 92.4% 74,206 11.7% User Charges 376,981 376,981 100.0% 374,823 374,823 100.0% 2,158 0.6% Operating Capital 422,000 769,918 182.4% 85,000 969,251 1140.3% (199,333) (20.6%) Total Operating Expenses 6,110,479 6,658,212 109.0% 5,662,136 6,675,304 117.9% (17,092) (0.3%)
Operating Income (Loss) before Depreciation 1,774,255 1,072,057 60.4% 1,880,656 1,950,130 103.7% (878,073) (45.0%)
Depreciation 2,489,648 2,834,220 113.8% 2,489,648 2,804,627 112.7% 29,593 1.1%
Operating Income (Loss) after Depreciation (715,393) (1,762,163) 246.3% (608,992) (854,497) 140.3% (907,666) 106.2%
NONOPERATING REVENUE (EXPENSE) Investment Income 20,000 11,070 55.4% 20,000 27,824 139.1% (16,754) (60.2%) Access Charges 343,430 1,552,730 452.1% 332,870 1,061,540 318.9% 491,190 46.3% Special Assessments 28,000 283,857 1013.8% 28,000 204,157 729.1% 79,700 39.0% Grants - 10,000 - - 9,639 - 361 3.7% Gain (Loss) on Disposition of Capital Assets - - - - 16,274 - (16,274) (100.0%) Interest - (71,312) - - (89,859) - 18,547 (20.6%) Fiscal Agent Fees - (1,050) - - (788) - (262) 33.2% Miscellaneous - 92,530 - - 1,440 - 91,090 6325.7% Total Nonoperating Revenues (Expenses) 391,430 1,877,825 479.7% 380,870 1,242,232 326.2% 635,593 51.2%
Income (Loss) before Contributions and Transfers (323,963) 115,662 (35.7%) (228,122) 387,735 (170.0%) (272,073) (70.2%)
Contributions - 1,046,675 - - 58,246 - 988,429 1697.0% Transfer (out) (260,000) (260,000) 100.0% (260,000) (260,000) 100.0% - 0.0% Change in Net Assets $ (583,963) $ 902,337 (154.5%) $ (488,122) $ 185,981 (38.1%) $ 716,356 385.2%
Water Fund
The Water Fund had an operating loss after depreciation of $1,762,163. The change in net asset for the water fund is $902,337 which is better than the projected change of a negative $583,963. The reason for the improved performance is the City received $1,209,300 more in access charges than budgeted. Access charges included collections for the following projects: • United Health Group 13
• ITT Technical Institute • Champions Hall, sports and event center • People’s Organic • Martin Blu Apartments • International School • 84 single family homes
Also, the City received $1,046,675 in capital contributions which included the following developments: Eden Prairie Woods, Notting Hill, Grand Haven at March Cove, The Enclave at Shady Oak Road and The Meadows at Riley Creek. Without the additional access charges and the capital contribution, financial results would have been less than the projected amount.
Operating revenue thru 12/31/13 totaled $7,730,269 which is a decrease of $895,165 or 10.4% less than 2012. Water usage decreased from 3 billion gallons to 2.7 billion gallons. Revenue increased $52,000 due to increased tier rates, $257,000 due to the increase in the fixed charge, and decreased $1,200,000 due to a decrease in water use. Throughout the year, the percentage of residential customers billed in each tier was as follows:
The percentage of irrigation customers billed in each tier was as follows:
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Total operating expenses were $6,658,212 which is 109% of the $6,110,479 budgeted and $17,092 less than 2012.
Supplies are 62.7% spent, and $43,438 less than last year. Last year’s total included $22,000 for the iFix software upgrade and licensing.
Chemicals expenditures totaled $598,143 which is a decrease of $62,889 from last year. This year water production was down, resulting in a decrease of chemical usage.
Total expenses for hauling away lime sludge were $242,603. There were 826 loads of lime sludge hauled away in 2013 which is 93 fewer loads than 2012. The average price per load increased over last year from $261.85 to $293.51 per load.
Repair and maintenance expenses totaled $747,158 in 2013 and $626,711 in 2012. These expenses will vary year to year depending on budgeted projects.
Utilities show an increase of $74,206, which includes $29,000 in utility costs for 2012 not booked until 2013.
Operating capital expenses total $769,918 which includes the following two large items: $495,955 Clarifier Recoating (Basins – Side 3), and $133,403 Chemical Feed Systems Controls.
The water utility has an $8,255,931 cash balance at the end of the year. The balance includes WAC funds collected in 2013, 2012, and 2011 that will be used for future projects. These amounts are $1,552,730, $1,061,540, and $337,060. These future projects include Well numbers 17, 18, and 19 and an additional water storage reservoir. The Policy states the following amounts will be maintained:
• 90 day of operating costs - $1,600,000 • The following years debt service payment - $432,000 • Two years of capital costs - $5,500,000 • WAC reserve - $2,951,330
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Based on these amounts, the water utility has not met its goal of a balance of $10,483,330.
Below summarizes the water rate tiers, the number of customers by tier, and the water revenue by tier.
Residential Tiers Irrigation Tiers
Gallons Rate Gallons Rate Tier 1 0-36,000 $1.90 Tier 1 0-16,000 $ 2.90 Tier 2 36,001-48,000 2.90 Tier 2 16,001-20,000 3.40 Tier 3 48,001-60,000 3.40 Tier 3 20,001-26,000 3.90 Tier 4 60,001-78,000 3.90 Tier 4 26,001 and above 4.40 Tier 5 78,001 and above 4.40
Residential Customers by Tier
Jan Feb Marc h April May June July Aug Sept Oct Nov Dec Tier 1 4,358 6,415 5,628 5,254 6,659 5,587 5,157 6,078 4,051 3,211 4,376 3,972 Tier 2 598 142 60 73 46 75 154 336 538 405 597 569 Tier 3 351 36 17 16 15 6 57 179 405 366 418 456 Tier 4 196 19 4 10 6 2 27 107 357 492 500 385 Tier 5 130 11 7 12 5 3 13 87 323 910 913 271 5,633 6,623 5,716 5,365 6,731 5,673 5,408 6,787 5,674 5,384 6,804 5,653
Irrigation Customers by Tier
April May June July Aug Sept Oct Tier 1 - 433 403 295 240 240 266 Tier 2 - 14 7 14 10 14 5 Tier 3 - 14 12 13 8 12 11 Tier 4 - 154 193 293 357 349 333 - 615 615 615 615 615 615
Water Sales by Tier (Excluding Irrigation)
January February Marc h April May June July August September October November December Total Tier 1 210,428$ 181,531$ 133,179$ 136,646$ 165,625$ $ 137,801 $ 149,867 233,034$ 221,335$ $ 241,987 $ 301,683 $ 222,778 $ 2,335,894 Tier 2 $ 33,177 $ 4,406 $ 1,451 $ 2,392 $ 1,435 $ 1,467 $ 6,070 $ 20,564 $ 48,254 $ 69,839 $ 74,899 $ 49,144 $ 313,098 Tier 3 $ 19,534 $ 1,866 $ 607 $ 1,193 $ 632 $ 306 $ 2,780 $ 14,556 $ 37,841 $ 67,021 $ 67,643 $ 36,668 $ 250,647 Tier 4 $ 14,138 $ 1,128 $ 462 $ 1,216 $ 323 $ 277 $ 1,758 $ 77,516 $ 88,421 $ 118,991 $ 90,362 $ 50,962 $ 445,554 Tier 5 $ 5,611 $ 1,623 $ 796 $ 2,229 $ 249 $ 1,307 $ 1,729 $ 12,148 $ 39,851 $ 141,108 $ 148,816 $ 36,379 $ 391,846 Other 101,127$ $ 88,553 132,511$ 107,681$ $ 89,932 $ 136,850 $ 53,758 170,495$ 160,864$ $ 136,585 $ 96,749 $ 132,630 $ 1,407,735 3 84,015$ 384,015$ 279,107$ 269,006$ 251,357$ 258,196$ $ 278,008 $ 215,962 528,313$ 596,566$ $ 775,531 $ 780,152 $ 528,561 $ 5,144,774
Other includes Commercial and Apartments
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Irrigation Sales by Tier
May June July August Sept Oct Total Tier 1 $ 11,134 $ 14,397 $ 120 35,222 19,673 $ 17,657 $ 98,203 Tier 2 $ 2,424 $ 3,505 $ 68 $ 9,207 $ 5,001 $ 4,747 24,952 Tier 3 $ 3,791 $ 5,744 $ 97 $ 15,280 $ 8,330 $ 7,964 41,206 Tier 4 $ 51,325 $ 90,243 $ 3,230 493,706$ 292,367$ $ 207,447 1,138,318 $ 68,674 113,889$ $ 3,515 553,415$ 325,371$ $ 237,815 $ 1,302,679
Sewer Fund
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December 2013 December 2012 Annual Annual Incr. / Percent Budget Actual Percent Budget Actual Percent (Decr.) Change OPERATING REVENUE Sales $ 4,373,638 $ 4,181,714 95.6% $ 4,194,934 $ 4,107,418 97.9% $ 74,296 1.8% Fixed Charges 917,768 1,254,171 136.7% 725,790 983,182 135.5% 270,989 27.6% Other Revenue - (14,600) - - 4,900 - (19,500) (398.0%) Total Operating Revenues 5,291,406 5,421,285 102.5% 4,920,724 5,095,500 103.6% 325,785 6.4%
OPERATING EXPENSE Personal Services 602,332 679,040 112.7% 584,254 664,245 113.7% 14,795 2.2% Commodities and Supplies 6,500 16,478 253.5% 6,500 7,134 109.8% 9,344 131.0% Contractual Services 294,500 161,748 54.9% 294,000 117,512 40.0% 44,236 37.6% LOGIS 46,000 39,666 86.2% 45,000 41,514 92.3% (1,848) (4.5%) Process Control Services - 5,344 - - 3,776 - 1,568 41.5% Licenses, Permits, Taxes 500 249 49.8% 500 115 23.0% 134 116.5% Repair and Maintenance 113,700 180,108 158.4% 111,500 134,769 120.9% 45,339 33.6% Utilities 35,802 28,326 79.1% 34,306 27,267 79.5% 1,059 3.9% MCES Fee 3,456,563 3,456,563 100.0% 3,773,386 3,773,387 100.0% (316,824) (8.4%) User Charges 137,517 137,517 100.0% 134,693 134,693 100.0% 2,824 2.1% Operating Capital 150,000 66,222 44.1% - 38,859 - 27,363 70.4% Total Operating Expenses 4,843,414 4,771,261 98.5% 4,984,139 4,943,271 99.2% (172,010) (3.5%)
Operating Income (Loss) before Depreciation 447,992 650,024 145.1% (63,415) 152,229 (240.1%) 497,795 327.0%
Depreciation 1,655,710 1,730,456 104.5% 1,655,710 1,719,688 103.9% 10,768 0.6%
Operating Income (Loss) after Depreciation (1,207,718) (1,080,432) 89.5% (1,719,125) (1,567,459) 91.2% 487,027 (31.1%)
NONOPERATING REVENUE (EXPENSE) Investment Income 45,000 3,651 8.1% 20,000 3,986 19.9% (335) (8.4%) Access Charges 76,530 426,610 557.4% 73,990 323,020 436.6% 103,590 32.1% Special Assessments - 351,018 - - 231,424 - 119,594 51.7% Interest - (15,980) - - (22,221) - 6,241 (28.1%) Fiscal Year Fees - - - - (263) - 263 (100.0%) Miscellaneous - 21,627 - - - - 21,627 - Total Nonoperating Revenues (Expenses) 121,530 817,300 672.5% 93,990 540,187 574.7% 277,113 51.3%
Income (Loss) before Contributions and Transfers (1,086,188) (263,132) 24.2% (1,625,135) (1,027,272) 63.2% 764,140 (74.4%)
Contributions - 773,300 - - - - 773,300 - Change in Net Assets $ (1,086,188) $ 510,168 (47.0%) $ (1,625,135) $ (1,027,272) 63.2% $ 1,537,439 (149.7%)
Sewer Fund
The Sewer Fund had an operating loss after depreciation of $1,080,432. The change in net asset for the sewer fund is a positive $510,168 which is better than the projected change of a negative $1,086,188. The reason for the better than expected performance, is that the City received $350,080 more in access charges than budgeted. Also, the City collected $773,300 in capital contributions.
Operating revenue thru 12/31/2013 totaled $5,421,285 which is an increase of $325,785 or 6.4% over 2012. Sales increased by approximately $159,000 due to the rate increase and $271,000 due to the increase in the fixed charge. Offsetting the increase was a decrease of $85,000 due to a decrease in sewer use. Rates were increased from $2.50 to $2.60.
Total operating expenses were $4,771,261, which is 98.5% of the $4,843,414 budgeted and $172,010 less than 2012.
Contractual services increased from last year primarily due to increased sewer back-up claims.
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MCES charges are the largest expense totaling $3,456,563 which is $316,824 less than last year. The monthly payment to the Metropolitan Council Environmental Services is $288,047 which is a decrease of 8.4% over last year.
Operating Capital increased $27,363, which includes $56,136 in costs for the Flying Cloud storm and sewer project.
The sewer utility has a $2,655,275 cash balance at the end of year. This balance includes SAC funds collected in 2013, 2012, and 2011 that will be used for future projects. These amounts are $426,610, $323,020, and $92,650. These future projects include sewer line extensions on Eden Prairie Road. The Policy states the following amounts will be maintained:
• 90 day of operating costs - $1,220,000 • The following years debt service payment - $100,000 • Two years of capital costs - $2,700,000 • SAC reserve - $842,280
The total reserve needed per the policy is $4,862,280. The sewer fund has future rate increases projected to bring reserves in-line with the current policy.
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Storm Drainage
December 2013 December 2012 Annual Annual Incr. / Percent Budget Actual Percent Budget Actual Percent (Decr.) Change OPERATING REVENUE Sales $ 1,478,778 $ 1,431,265 96.8% $ 1,267,523 $ 1,259,324 99.4% $ 171,941 13.7% Total Operating Revenues 1,478,778 1,431,265 96.8% 1,267,523 1,259,324 99.4% 171,941 13.7%
OPERATING EXPENSE Personal Services 185,550 213,918 115.3% 181,039 213,785 118.1% 133 0.1% Commodities and Supplies 6,000 23,342 389.0% 6,000 18,053 300.9% 5,289 29.3% Contractual Services 1,059,150 1,079,845 102.0% 1,219,150 741,101 60.8% 338,744 45.7% Licenses, Permits, Taxes 1,000 842 84.2% 1,000 858 85.8% (16) (1.9%) Repair and Maintenance 81,500 169,540 208.0% 81,500 151,480 185.9% 18,060 11.9% Utilities 1,059 1,439 135.9% 1,009 733 72.6% 706 96.3% User Charges 89,887 89,887 100.0% 87,458 87,458 100.0% 2,429 2.8% Total Operating Expenses 1,424,146 1,578,813 110.9% 1,577,156 1,213,468 76.9% 365,345 30.1%
Operating Income (Loss) before Depreciation 54,632 (147,548) (270.1%) (309,633) 45,856 (14.8%) (193,404) (421.8%)
Depreciation 846,604 841,722 99.4% 846,604 837,712 98.9% 4,010 0.5%
Operating Income (Loss) after Depreciation (791,972) (989,270) 124.9% (1,156,237) (791,856) 68.5% (197,414) 24.9%
NONOPERATING REVENUE (EXPENSE) Investment Income 11,000 (324) (2.9%) 11,000 1,043 9.5% (1,367) (131.1%) Grants - 97,067 - - - - 97,067 - Miscellaneous - 68,140 - - 67,835 - 305 0.4% Total Nonoperating Revenues (Expenses) 11,000 164,883 1498.9% 11,000 68,878 626.2% 96,005 139.4%
Income (Loss) before Contributions and Transfers (780,972) (824,387) 105.6% (1,145,237) (722,978) 63.1% (101,409) 14.0%
Contributions 265,000 1,226,455 462.8% 300,000 173,711 57.9% 1,052,744 606.0% Transfer (out) (10,000) (10,000) 100.0% (10,000) (35,000) 350.0% 25,000 (71.4%) Change in Net Assets $ (525,972) $ 392,068 (74.5%) $ (855,237) $ (584,267) 68.3% $ 976,335 (167.1%)
Storm Drainage Fund
The Storm Drainage Fund had an operating loss after depreciation of $989,270. The change in net asset for the storm drainage fund is a positive $392,068 which is better than the projected change of a negative $525,972. The reason for the better than expected performance is that capital contributions of $1,226,455 were capitalized.
Operating revenue thru 12/31/13 totaled $1,431,265 which is an increase of $171,941 or 13.7% over 2012 which is due to a rate increase.
Total operating expenses were $1,578,813 which is 110.9% of the $1,424,146 budgeted and $365,345 more than 2012. Contractual services total $1,079,845 which is 102% of the budgeted $1,059,150 and $338,744 more than 2012. These expenses vary year to year depending on budgeted projects. Larger projects included are: Homeward Hills Road Culvert ($402,992), Riverview Rd Stilling Basin ($122,168), and Staring Lake Watershed Pond ($91,036).
The storm utility has an $87,658 cash balance at the end of year. The Policy states the following amounts will be maintained:
• 90 day of operating costs - $366,000 • One year of capital costs - $1,700,000 20
The total reserve needed per the policy is $2,066,000. The storm fund has future rate increases projected to bring reserves in-line with the current policy.
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Liquor Fund
December 2013 December 2012 Annual Annual Incr. / Percent Budget Actual Percent Budget Actual Percent (Decr.) Change SALES AND COST OF SALES Gross Sales $ 12,937,584 $ 12,594,085 97.3% $ 12,225,931 $ 12,560,852 102.7% $ 33,233 0.3% Discounts 459,382 449,202 97.8% - 459,382 - (10,180) (2.2%) Net Sales 12,478,202 12,144,883 97.3% 12,225,931 12,101,470 99.0% 43,413 0.4% Cost of Sales 9,293,851 8,881,316 95.6% 9,134,921 9,014,544 98.7% (133,228) (1.5%) Gross Profit 3,184,351 3,263,567 102.5% 3,091,010 3,086,926 99.9% 176,641 5.7% Gross Profit % 25.5% 26.9% 25.3% 25.5%
OPERATING REVENUE Wine Club Memberships 36,057 18,725 51.9% 35,350 39,223 111.0% (20,498) (52.3%) Wine Tasting Events 2,060 1,346 65.3% 2,020 3,072 152.1% (1,726) (56.2%) Total Operating Revenues 38,117 20,071 52.7% 37,370 42,295 113.2% (22,224) (52.5%)
OPERATING EXPENSE Personal Services 1,053,824 1,056,166 100.2% 1,020,916 1,043,803 102.2% 12,363 1.2% Commodities and Supplies 53,198 111,005 208.7% 52,155 46,506 89.2% 64,499 138.7% Contractual Services 65,454 77,369 118.2% 64,241 79,138 123.2% (1,769) (2.2%) Insurance 10,035 10,098 100.6% 9,794 10,227 104.4% (129) (1.3%) Janitorial Services / Cleaning Supplies 7,933 25,599 322.7% 7,736 10,805 139.7% 14,794 136.9% Building Rent 312,827 310,929 99.4% 309,134 309,302 100.1% 1,627 0.5% Licenses, Permits, Taxes 75,428 76,557 101.5% 72,204 71,287 98.7% 5,270 7.4% Bank and Credit Card Fees 260,023 232,541 89.4% 253,107 212,404 83.9% 20,137 9.5% Repair and Maintenance 40,548 28,065 69.2% 39,536 37,418 94.6% (9,353) (25.0%) Utilities 82,466 75,181 91.2% 78,617 62,655 79.7% 12,526 20.0% User Charges 117,382 117,385 100.0% 119,658 119,658 100.0% (2,273) (1.9%) Total Operating Expenses 2,079,118 2,120,895 102.0% 2,027,098 2,003,203 98.8% 117,692 5.9%
Operating Income (Loss) before Depreciation 1,143,350 1,162,743 101.7% 1,101,282 1,126,018 102.2% 36,725 3.3%
Depreciation 85,200 72,357 84.9% 85,200 72,555 85.2% (198) (0.3%)
NONOPERATING REVENUE (EXPENSE) Investment Income 5,950 960 16.1% 5,950 2,241 37.7% (1,281) (57.2%) Gain (Loss) on Disposition of Capital Assets ------Miscellaneous 5,625 8,654 153.8% 5,625 7,853 139.6% 801 10.2% Total Nonoperating Revenues (Expenses) 11,575 9,614 83.1% 11,575 10,094 87.2% (480) (4.8%) Change in Net Assets $ 1,069,725 $ 1,100,000 102.8% $ 1,027,657 $ 1,063,557 103.5% $ 36,443 3.4%
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The City of Eden Prairie liquor operations had a successful year in 2013 and the operations transferred $1,100,000 to the Capital Improvement and Maintenance Fund. This compares to $1,063,557 transferred last year. Even thought the sales increase for the year was moderate, .4%, gross profit increased $176,641 or 5.7% due to improved purchasing in the operations. Gross margins are at 26.9% which compare to 25.5% last year. The table below shows sales by category:
YTD - Dec 2013 YTD - Dec 2012 $ Change % Change Liquor $ 3,850,460 $ 3,857,695 $ (7,235) (0.2%) Domestic Wine 3,412,562 3,310,235 102,327 3.1% Imported Wine 1,375,096 1,483,400 (108,304) (7.3%) Beer 3,764,072 3,695,753 68,319 1.8% Other 191,895 213,769 (21,874) (10.2%) Gross Sales $ 12,594,085 $ 12,560,852 $ 33,233 0.3% Discounts 449,203 459,381 (10,178) (2.2%) Net Sales $ 12,144,882 $ 12,101,471 $ 43,412 0.4%
Total operating expenses were $2,120,895 which is 102% of the $2,079,118 budgeted and $117,692 or 5.9% more than last year. Approximately $60,000 of the increase is for the new point of sale system and $20,000 is for bank and service fees.
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Internal Service Funds
Information Technology Information Technology has collected 100% of its budgeted operating revenue as of 12/31/13. Operating expense is $1,775,610, or 80.9% spent.
December 2013 December 2012 Annual Annual Incr./ Percent Budget Actual Percent Budget Actual Percent (Decr.) Change OPERATING REVENUE Charges for Services 1,932,605 1,932,605 100.0% 1,864,399 1,864,399 100.0% 68,206 3.7% Total Operating Revenues 1,932,605 1,932,605 100.0% 1,864,399 1,864,399 100.0% 68,206 3.7%
OPERATING EXPENSE Personal Services 720,315 516,797 71.7% 692,782 715,806 103.3% (199,009) (27.8%) Commodities and Supplies 200,200 176,011 87.9% 175,750 173,207 98.6% 2,804 1.6% Contractual Services 151,660 122,967 81.1% 137,660 115,219 83.7% 7,748 6.7% LOGIS 340,524 394,731 115.9% 331,621 329,656 99.4% 65,075 19.7% Repair and Maintenance 353,860 334,040 94.4% 361,301 357,166 98.9% (23,126) (6.5%) Utilities 26,147 24,260 92.8% 25,385 25,925 102.1% (1,665) (6.4%) User Charges 4,284 4,284 100.0% 4,284 4,284 100.0% 0 0.0% Operating Capital 398,000 202,520 50.9% 116,000 18,500 15.9% 184,020 994.7% Total Operating Expense 2,194,990 1,775,610 80.9% 1,844,783 1,739,763 94.3% 35,847 2.1%
Operating Income (Loss) before Depreciation (262,385) 156,995 (59.8%) 19,616 124,636 635.4% 32,359 26.0%
Depreciation - 20,842 - - - 0.0% 20,842 -
NONOPERATING REVENUE (EXPENSE) Investment Income - 917 - - 2,830 0.0% (1,913) (67.6%) Other Income (Reimbursement, Maps) - 830 -- 7,191 - (6,361) (88.5%) Total Nonoperating Revenue (Expense) - 1,747 -- 10,021 - (8,274) (82.6%)
Change in Net Assets $ (262,385) $ 137,900 (52.6%)$ 19,616 134,657$ 686.5%$ 3,243 2.4%
Most areas are at or near 100% spent with the exception of the following:
Personal Services is 71.7% spent. Staff turnover resulted in open positions for a portion of the year.
Commodities and Supplies is 87.9% spent with $176,011 spent of a $200,200 budget. This category includes the Computers, Hardware, and Hardware Maintenance, which are collectively under budget $19,318 as of 12/31/13. These purchase and repair needs are variable throughout the year.
Contractual Services is 81.1% spent with 122,967 spent of a budgeted $151,660. This is in line with the 83.7% spent at this time last year. This category includes a “Miscellaneous” line for smaller, unexpected items. This line is under budget by $17,700. In addition, Conference and Travel is under budget $6,200.
LOGIS is 115.9% spent with $394,731 spent of a $340,524 budget. The Network Support portion of the LOGIS budget is over budget ($56,649 spent of a $10,455 budget) due to heavy staff turnover and additional LOGIS support needed during the transition. This is offset by under budget Wages and Benefits. Costs for Ceridian are over budget due to some login customization work totaling about $7,000. 24
Repair and Maintenance is 94.4% spent with $334,040 spent of a budgeted $353,860. Due to a NetApp upgrade, this year’s annual $20,000 maintenance fee was not billed as usual, but wrapped into upgrade fees.
Operating Capital is 50.9% spent with $202,520 spent of a budgeted $398,000. The Internal/External Network project is complete with 68.7% spent with $178,520 spent of a budgeted $260,000. The Fiber to LOGIS project has so far spent $24,400 of a budgeted $113,000. And $24,000 has been spent as part of a $65,000 budgeted 2014 PCI Compliance project.
There were also some capitalized costs related to a large NetApp Upgrade totaling $155,338. This amount will show on this statement as depreciation expense spread over the next 5 years.
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Fleet
Fleet services have collected $2,438,903 or 100% of its budgeted revenue as of 12/31/2013. There is net income as of 12/31/2013 of $763,678. Below summarizes expenses for the year.
December 2013 December 2012 Annual Annual Incr. / Percent Budget Actual Percent Budget Actual Percent (Decr.) Change OPERATING REVENUE Charges for Services $ 2,438,903 $ 2,438,903 100.0% $ 2,376,302 $ 2,376,302 100.0% $ 62,601 2.6% Total Operating Revenues 2,438,903 2,438,903 100.0% 2,376,302 2,376,302 100.0% 62,601 2.6%
OPERATING EXPENSE Personal Services 542,023 538,158 99.3% 527,103 535,117 101.5% 3,041 0.6% Commodities and Supplies 89,000 54,481 61.2% 86,000 81,217 94.4% (26,736) (32.9%) Motor Fuel 570,700 544,317 95.4% 554,500 523,288 94.4% 21,029 4.0% Tires 70,000 58,135 83.0% 65,000 74,957 115.3% (16,823) (22.4%) Contractual Services 7,500 6,354 84.7% 7,400 6,806 92.0% (452) (6.6%) Licenses, Permits, Taxes 3,500 1,403 40.1% 3,500 2,649 75.7% (1,246) (47.0%) Repair and Maintenance 417,000 442,339 106.1% 408,000 327,245 80.2% 115,095 35.2% Utilities 4,288 3,829 89.3% 4,084 4,069 99.6% (240) (5.9%) User Charges 11,825 11,825 100.0% 11,825 11,825 100.0% - 0.0% Total Operating Expenses 1,715,836 1,660,841 96.8% 1,667,412 1,567,173 94.0% 93,667 6.0%
Operating Income (Loss) before Depreciation 723,067 778,062 107.6% 708,890 809,129 114.1% (31,066) (3.8%)
Depreciation 723,067 330,799 45.7% 708,890 130,242 18.4% 200,557 154.0%
NONOPERATING REVENUE (EXPENSE) Investment Income - 1,475 - - 6,215 - (4,740) (76.3%) Gain (Loss) on Disposition of Capital Assets - 283,385 - - 164,888 - 118,497 71.9% Miscellaneous - 31,554 - - 29,932 - 1,623 5.4% Total Nonoperating Revenues (Expenses) - 316,415 - - 201,035 - 115,380 57.4% Change in Net Assets $ - $ 763,678 - $ - $ 879,921 - $ (116,243) (13.2%)
Fleet operating expenditures total $1,660,841 which is 96.8% of the $1,715,836 budgeted and $93,667 more than last year.
Motor fuel expenditures total $544,317 which is 4% more and similar to last year’s total of $523,288.
Repair and maintenance costs increased $115,095. Two major factors of this were the increase in plow blade repairs due to the severe winter, and a new engine for one of the fire trucks.
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Facilities Facilities have collected $5,488,303, or 97.8%, of its budgeted revenues. This includes 99.9% of budgeted charges for services and 88.6% of budgeted building rental and CAM revenue. CAM revenue received from C.H. Robinson and the School District are below projections due to escalation payments made to both tenants in 2013 for refund amounts owed for 2012. Without these escalation payments, lease revenue is 100.7% collected.
December 2013 December 2012 Annual Annual Incr./ Percent Budget Actual Percent Budget Actual Percent (Decr.) Change OPERATING REVENUE Charges for Services $ 4,432,436 $ 4,429,194 99.9% $ 4,319,020 $ 4,319,020 100.0% $ 110,174 2.6% C.H. Robinson CAM 431,269 428,979 99.5% 416,952 415,824 99.7% 13,155 3.2% Direct Costs to C.H. Robinson 367,978 304,303 82.7% 358,655 290,631 81.0% 13,672 4.7% School District CAM 297,532 237,368 79.8% 287,655 237,294 82.5% 74 0.0% Riley House Lease 6,600 6,600 100.0% 6,600 6,600 100.0% - 0.0% City Center Building 6,000 8,146 135.8% 6,000 8,196 136.6% (50) (0.6%) Garden Room Rental 23,000 27,363 119.0% 23,000 12,863 55.9% 14,500 112.7% Management & Labor Fees 44,720 44,720 100.0% 43,843 43,843 100.0% 877 2.0% Rentals - 1,630 - - 1,896 - (266) (14.0%) Total Operating Revenues 5,609,535 5,488,303 97.8% 5,461,725 5,336,167 97.7% 152,136 2.9%
OPERATING EXPENSE Personal Services 892,679 886,404 99.3% 863,048 870,295 100.8% 16,109 1.9% Commodities and Supplies 165,648 168,746 101.9% 162,400 110,449 68.0% 58,297 52.8% Motor Fuel 8,670 7,265 83.8% 8,500 8,295 97.6% (1,030) (12.4%) Contractual Services 1,039,379 1,053,836 101.4% 1,018,999 1,012,678 99.4% 41,158 4.1% Janitorial Services / Cleaning Supplies 961,605 934,285 97.2% 942,750 932,349 98.9% 1,936 0.2% Licenses, Permits, Taxes 184,161 198,731 107.9% 180,550 190,092 105.3% 8,639 4.5% Repair and Maintenance 151,572 172,600 113.9% 148,600 164,180 110.5% 8,420 5.1% Utilities 1,394,246 1,170,302 83.9% 1,327,932 993,484 74.8% 176,818 17.8% User Charges 14,552 14,552 100.0% 14,552 14,552 100.0% - 0.0% Operating Capital 380,000 221,905 58.4% 687,000 756,887 110.2% (534,982) (70.7%) Total Operating Expense 5,192,512 4,828,626 93.0% 5,354,331 5,053,261 94.4% (224,635) (4.4%)
Operating Income (Loss) before Depreciation 417,023 659,677 158.2% 107,394 282,906 263.4% 376,771 133.2%
Depreciation 150,000 130,198 86.8% 100,000 99,357 99.4% 30,841 31.0%
NONOPERATING REVENUE (EXPENSE) Investment Income - 1,194 - - 6,912 - (5,718) (82.7%) Miscellaneous (Reimbursement) - 3,755 - - 13,200 - (9,445) (71.6%) Total Nonoperating Revenue (Expense) - 4,949 - - 20,112 - (15,163) (75.4%) Change in Net Assets $ 267,023 $ 534,428 200.1%$ 7,394 $ 203,661 2754.4%$ 330,767 162.4%
Facilities operating expenses are 4,828,626, or 93.0% spent. By category, most areas are at or near 100% spent, with the exception of Licenses, Repairs and Maintenance, Utilities, and Operating Capital.
Licenses, Permits, and Taxes are $198,731, or 107.9%, spent. This line item is for the City Center building real estate taxes. Actual taxes were above the original budget, but this item is paid for entirely by the tenant and any over budget amounts are paid to the City at year end.
Repairs and Maintenance are over spent with $172,600 or 113.9% spent, of a $151,572 budget. These expenses are variable depending on need. Repairs and Maintenance totaled $164,180 in 2012.
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Utilities are under spent with $1,170,302 or 83.9% spent, of a $1,394,246 budget. More detail about utilities can be found in the City’s Energy Cost analysis; however, this increase is mostly due to natural gas and electricity – both increased usage (gas) and increased rates (both) – and a Community Center December 2012 invoice that were recorded in January 2013.
Operating Capital (projects that will not be depreciated) is $221,905, or 58.4% spent. There are five operating capital projects budgeted in 2013 totaling $380,000. One of these projects budgeted at $55,000 – Bay Mill and Overlay at Fire Station #2 – has been pushed out to 2014. In addition, heat pump replacement costs – budgeted at $75,000 – only had $16,304 of actual expense in 2013. The addition of HVAC savvy Facilities employees has greatly reduced the City’s need to hire outside contractors for HVAC repairs.
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City Energy Costs
December 2013 December 2012 Annual Percent Annual Percent Incr./ % Incr./ Budget Actual Spent Budget Actual Spent (Decr.) (Decr.) ALL FUNDS Telephone $67,815 $49,036 72.3% $65,837 $58,232 88.4% ($9,196) (15.8%) Water/Sewer 24,845 28,680 115.4% 23,663 23,378 98.8% 5,302 22.7% Electric 2,639,449 2,464,066 93.4% 2,513,761 2,346,008 93.3% 118,058 5.0% Gas 558,637 365,413 65.4% 532,039 273,854 51.5% 91,559 33.4% Waste disposal 171,333 120,164 70.1% 163,178 120,942 74.1% (778) (0.6%) Total All Funds $3,462,079 $3,027,360 87.4% $3,298,478 $2,822,414 85.6% $204,946 7.3%
Overall, City energy costs – which include Electricity, Natural Gas, Telephone, Water/Sewer, and Waste Disposal – are 87.4% spent as of 12/31/13. These same items were 85.6% spent at this time last year.
Telephone is 72.3% spent with $49,036 spent of a budgeted $67,815. This is a decrease from 2012 phone expenditures, mostly due to service reductions. In late 2012, an Engineering phone line was dropped, a Round Lake line reduced, a Utility line dropped, and there was a decrease in the monthly City Hall fiber link charges in the latter half of 2012 and into 2013.
Water/Sewer is 115.4% spent with $28,680 spent of a budgeted $24,845. This is for City Center water and irrigation and Den Road irrigation. Irrigation costs – including over budget amounts -- are partially recovered through CAM payments from tenants at both City Center and in the Den Road building.
Electricity is 93.4% spent with $2,464,066 spent of a $2,639,449 budget. This is an $118,058 increase – or 5.0% -- over electricity costs at this time last year. Xcel Energy approved a 3.82% increase in electricity rates from 2012 to 2013. In addition, 2012 invoices included a Nuclear Fuel Settlement refund. There was no refund during 2013.
Natural Gas is 65.4% spent with $365,413 spent of a budgeted $558,637. While under budget, this is a $91,559 increase – or 33.4% -- over natural gas expenditures at 12/31/12. In addition to increased gas prices during 2013 compared to 2012, average monthly temperatures were also significantly cooler during the heating months of 2013 compared to 2012. Average monthly maximum and minimum temperatures for the 6 months of Jan., Feb., Mar., Apr., Nov., and Dec. were 26% and 42% cooler than in 2012, requiring increased natural gas use to heat City buildings.
General Fund Revenue Detail
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December 2013 December 2012 Annual Annual Incr. / Percent Budget Actual Percent Budget Actual Percent (Decr.) Change REVENUES Taxes General Property Taxes Current $ 28,839,759 $ 29,258,102 101.5% $ 28,576,271 $ 28,895,062 101.1% $ 363,039 1.3% Delinquent 150,000 86,323 57.5% 150,000 32,053 21.4% 54,270 169.3% Penalty and Interest 50,000 26,145 52.3% 50,000 51,858 103.7% (25,714) (49.6%) Total Taxes 29,039,759 29,370,569 101.1% 28,776,271 28,978,974 100.7% 391,595 1.4%
Licenses and Permits Beer, Liquor and Wine Licenses 321,000 326,923 101.8% 321,000 304,229 94.8% 22,694 7.5% Business Licenses Solid Waste Licenses 5,995 5,225 87.2% 5,875 5,700 97.0% (475) (8.3%) Cigarette Licenses & Fees 8,700 8,525 98.0% 8,700 8,700 100.0% (175) (2.0%) Peddlers Licenses 4,000 14,320 358.0% 4,000 4,560 114.0% 9,760 214.0% Precious Metal Licenses 10,000 20,000 200.0% 10,000 17,167 171.7% 2,833 16.5% Total Business Licenses 28,695 48,070 167.5% 28,575 36,127 126.4% 11,943 33.1% Dog Registration Licenses 19,900 16,691 83.9% 19,900 20,265 101.8% (3,574) (17.6%) Building Permits and Fees Building 1,216,000 3,670,834 301.9% 1,066,000 2,676,587 251.1% 994,248 37.1% Mechanical 184,000 296,411 161.1% 159,000 447,883 281.7% (151,472) (33.8%) Plumbing 88,600 116,161 131.1% 63,600 180,151 283.3% (63,989) (35.5%) Fire 40,000 71,485 178.7% 40,000 70,383 176.0% 1,102 1.6% Grading 4,000 12,100 302.5% 4,000 12,300 307.5% (200) (1.6%) Resinspection Fees 100 2,800 2800.0% 100 1,450 1450.0% 1,350 93.1% Planning and Zoning Fees 30,000 37,173 123.9% 30,000 74,138 247.1% (36,964) (49.9%) Street Lighting - 16,353 0.0% - 27,040 0.0% (10,686) 0.0% Engineering Fees 35,700 187,298 524.6% 35,700 296,662 831.0% (109,364) (36.9%) Total Building Permits and Fees 1,598,400 4,410,616 275.9% 1,398,400 3,786,592 270.8% 624,024 16.5% Cable TV 754,000 820,175 108.8% 754,000 812,372 107.7% 7,803 1.0% Other Permits 152,250 179,333 117.8% 152,250 167,592 110.1% 11,741 7.0% Total Licenses and Permits 2,874,245 5,801,808 201.9% 2,674,125 5,127,178 191.7% 674,630 13.2%
Intergovernmental Revenue Police Pension Aid 431,000 466,879 108.3% 431,000 415,320 96.4% 51,559 0.0% Fire Relief Association Aid 300,000 416,299 138.8% 300,000 291,468 97.2% 124,831 0.0% State Street Aid 70,620 68,865 97.5% 70,620 68,865 97.5% - 0.0% Police Training 20,000 22,214 111.1% 20,000 21,254 106.3% 960 0.0% Grants - 154,264 0.0% - 140,668 0.0% 13,595 0.0% PERA Aid 52,384 52,384 100.0% 52,384 52,384 100.0% - 0.0% School Liaison 114,298 115,798 101.3% 114,298 114,298 100.0% 1,500 0.0% Total Intergovernmental Revenue 988,302 1,296,703 131.2% 988,302 1,104,257 111.7% 192,446 17.4%
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December 2013 December 2012 Annual Annual Incr. / Percent Budget Actual Percent Budget Actual Percent (Decr.) Change Charges for Services Public Safety False Alarms $ 20,000 $ 25,925 129.6% $ 20,000 $ 25,750 128.8% $ 175 0.7% Bike Registrations and Reports 600 403 67.1% 600 462 77.0% (59) (12.9%) Radio Maintenance 5,000 - 0.0% 5,000 298 6.0% (298) (100.0%) Supplemental Employment 90,000 68,618 76.2% 90,000 55,105 61.2% 13,513 24.5% Impound Fees 2,000 2,435 121.8% 2,000 2,274 113.7% 161 7.1% Total Public Safety 117,600 97,380 82.8% 117,600 83,890 71.3% 13,491 16.1% Recreation Community Center 2,961,329 3,400,131 114.8% 2,924,403 3,309,449 113.2% 90,682 2.7% Organized Athletics 321,845 282,965 87.9% 321,645 291,421 90.6% (8,456) (2.9%) Youth Programs 290,450 305,174 105.1% 289,250 284,843 98.5% 20,331 7.1% Oak Point 102,044 113,636 111.4% 99,073 113,978 115.0% (342) (0.3%) Outdoor Center 92,300 68,980 74.7% 89,300 55,271 61.9% 13,709 24.8% Park Facilities 72,450 92,558 127.8% 72,450 86,560 119.5% 5,997 6.9% Art Center 61,500 64,963 105.6% 60,100 66,041 109.9% (1,078) (1.6%) Senior Center 55,000 59,622 108.4% 55,000 56,010 101.8% 3,613 6.4% Arts 25,400 24,405 96.1% 25,100 21,808 86.9% 2,597 11.9% Special Events 16,500 466 2.8% 16,500 1,641 9.9% (1,175) (71.6%) Therapeutic Recreation 8,300 21,990 264.9% 7,500 23,632 315.1% (1,643) (7.0%) Total Recreation 4,007,118 4,434,889 110.7% 3,960,321 4,310,654 108.8% 124,235 2.9%
Total Charges for Services 4,124,718 4,532,269 109.9% 4,077,921 4,394,544 107.8% 137,725 3.1%
Fines and Penalties 455,000 419,427 92.2% 455,000 600,076 131.9% (180,650) (30.1%)
Investment Income 200,000 10,414 5.2% 200,000 60,142 30.1% (49,728) 0.0%
Other Revenue 220,000 364,659 165.8% 220,000 796,626 362.1% (431,967) (54.2%) Total Revenues $ 37,902,024 $ 41,795,850 110.3% $ 37,391,619 $ 41,061,797 109.8% $ 734,053 1.8%
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General Fund Expenditure Detail
December 2013 December 2012 Annual Annual Incr. / Percent Budget Actual Percent Budget Actual Percent (Decr.) Change EXPENDITURES General Government Administration Legislative $ 270,614 $ 255,631 94.5% $ 253,819 $ 260,413 102.6% $ (4,782) (1.8%) Office of the City Manager 344,644 344,100 99.8% 352,076 330,865 94.0% 13,235 4.0% Legal Counsel 450,000 465,240 103.4% 450,000 443,046 98.5% 22,194 5.0% City Clerk 191,601 143,457 74.9% 288,055 242,595 84.2% (99,137) (40.9%) Communications 531,619 513,643 96.6% 534,202 528,118 98.9% (14,475) (2.7%) Finance 784,577 780,346 99.5% 736,031 732,719 99.6% 47,627 6.5% Customer Service 411,856 367,665 89.3% 429,825 369,917 86.1% (2,252) (0.6%) Human Resources 775,723 753,741 97.2% 758,684 708,479 93.4% 45,262 6.4% Contingency 50,000 10,181 20.4% 50,000 18,593 37.2% (8,412) (45.2%) Total Administration 3,810,634 3,634,005 95.4% 3,852,692 3,634,744 94.3% (739) (0.0%)
Community Development Community Development 231,863 227,616 98.2% 171,571 181,669 105.9% 45,947 25.3% Assessing 971,395 957,512 98.6% 943,266 924,059 98.0% 33,453 3.6% Planning 543,080 529,521 97.5% 529,960 526,400 99.3% 3,121 0.6% Economic Development 118,599 116,891 98.6% 110,812 104,451 94.3% 12,440 11.9% Housing and Community Services 326,662 314,161 96.2% 323,045 318,407 98.6% (4,245) (1.3%) Total Community Development 2,191,599 2,145,701 97.9% 2,078,654 2,054,985 98.9% 90,715 4.4%
Total General Government 6,002,233 5,779,706 96.3% 5,931,346 5,689,730 95.9% 89,976 1.6%
Parks and Recreation Park Administration 356,575 358,085 100.4% 365,234 372,043 101.9% (13,957) (3.8%) Park Maintenance 3,633,311 3,726,001 102.6% 3,551,340 3,566,576 100.4% 159,424 4.5% Parks Capital Outlay 56,000 37,244 66.5% 49,500 82,532 166.7% (45,288) (54.9%) Recreation Administration 276,662 276,171 99.8% 271,222 278,915 102.8% (2,744) (1.0%) Community Center 3,390,411 3,689,071 108.8% 3,248,898 3,416,721 105.2% 272,351 8.0% Organized Athletics 270,044 257,725 95.4% 276,113 246,009 89.1% 11,716 4.8% Youth Programs 400,496 401,742 100.3% 400,850 377,832 94.3% 23,910 6.3% Oak Point Pool 134,163 138,525 103.3% 130,359 121,139 92.9% 17,386 14.4% Outdoor Center 142,232 141,371 99.4% 134,151 102,402 76.3% 38,968 38.1% Park Facilities 37,151 52,602 141.6% 36,079 48,269 133.8% 4,333 9.0% Arts Center 224,959 246,558 109.6% 212,662 226,793 106.6% 19,765 8.7% Senior Center 366,338 366,686 100.1% 376,899 382,268 101.4% (15,582) (4.1%) Arts 102,829 101,992 99.2% 99,426 109,615 110.2% (7,623) (7.0%) Special Events 71,544 88,516 123.7% 71,055 67,918 95.6% 20,598 30.3% Therapeutic Recreation 149,935 164,404 109.7% 147,274 150,554 102.2% 13,850 9.2% Beaches 34,970 36,462 104.3% 34,019 28,049 82.5% 8,413 30.0% Total Parks and Recreation 9,647,620 10,083,154 104.5% 9,405,081 9,577,634 101.8% 505,520 5.3%
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December 2013 December 2012 Annual Annual Incr. / Percent Budget Actual Percent Budget Actual Percent (Decr.) Change EXPENDITURES Public Safety Police 12,665,119 12,593,179 99.4% 12,425,743 12,287,340 98.9% 305,839 2.5% Fire Fire 3,956,051 4,086,270 103.3% 3,795,438 3,946,732 104.0% 139,538 3.5% Emergency Preparedness 36,919 44,182 119.7% 36,877 30,156 81.8% 14,026 46.5% Inspections 1,063,945 1,091,627 102.6% 1,042,737 1,036,249 99.4% 55,377 5.3% Wireless Communications 178,741 78,457 43.9% 174,488 177,451 101.7% (98,994) (55.8%) Total Fire 5,235,656 5,300,536 101.2% 5,049,540 5,190,589 102.8% 109,947 2.1% Total Public Safety 17,900,775 17,893,715 100.0% 17,475,283 17,477,929 100.0% 415,786 2.4%
Public Works Engineering 1,141,442 1,177,359 103.1% 1,107,567 1,111,208 100.3% 66,151 6.0% Street and Traffic 3,530,652 3,481,704 98.6% 3,493,153 3,358,513 96.1% 123,191 3.7% Street Lighting 937,823 901,104 96.1% 890,498 823,516 92.5% 77,588 9.4% Total Public Works 5,609,917 5,560,167 99.1% 5,491,218 5,293,237 96.4% 266,930 5.0%
Debt Service Principal 35,920 42,019 117.0% 35,920 45,603 127.0% (3,585) (7.9%) Interest 4,120 4,526 109.8% 4,120 941 22.8% 3,585 380.9% Total Debt Service 40,040 46,544 116.2% 40,040 46,544 116.2% - 0.0%
Total Expenditures 39,200,585 39,363,286 100.4% 38,342,968 38,085,073 99.3% 1,278,212 3.4%
Excess (Deficiency) of Revenues (1,298,561) 2,432,564 (187.3%) (951,349) 2,976,723 (312.9%) (544,160) (18.3%) over Expenditures
Other Financing Sources / (Uses) Issunace of Debt - - 0.0% - 220,322 0.00% (220,322) (100.0%) Transfers in 997,110 272,100 27.3% 270,000 283,108 104.9% (11,008) (3.9%) Transfers out (160,000) (2,291,662) 1432.3% (160,000) (3,539,301) 2212.1% 1,247,639 (35.3%) Total other financing uses 837,110 (2,019,562) (241.3%) 110,000 (3,035,870) (2759.9%) 1,016,308 (33.5%)
Net Change in Fund Balance $ (461,451) $ 413,002 (89.5%) $ (841,349) $ (59,147) 7.0% $ 472,149 (798.3%)
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Capital Improvement Fund Detail
(2005-2012) CIP 2013 Prior Yrs Budget Actual Actual $Variance %Spent 2013 Comments/Project Status 5010 - Park Improvement Fund (Funded by Park Dedication Fees) 2013 Budgeted Projects (2013-2022) 9103 PCP - phase V - Full Access Entry 174,200 174,200 0.0% On hold until LRT decisions made 12102 Riley Lake Park Softball Field Extension 160,000 786,143 (626,143) 491.3% Almost complete, finish late May, $35,000 retainage remaining 12103 Riley Lake Park Softball Field Lighting 260,000 260,000 0.0% Almost complete, combined with 12102 13103 Pheasant Woods Park Renovation 20,000 11,126 8,874 55.6% Engineering work for project complete, 2014 project potentially delayed due to increased project costs 2012 Budgeted Projects (2011-2015) 12107 MN River Vista 200,000 200,000 0.0% Project moved to 2015 814,200 797,269 - 16,931
5046/5140 - Improvement Projects Other Projects 5793 Pioneer Trail Landscape Plan 1,403 23,485 (24,888) County will pay for landscaping, City pays for engineering - Delayed to 2014 - City will invoice County for project 5803 Bluestem Ln Geotechnical Eval 146,470 11,351 (157,820) Working out assessment agreement with property owner, About $150,000 project - 147,873 34,836 (182,708)
5060 - Capital Maintenance & Reinvestment Fund (Fund by Tax Levy, Liquor Profits, and Other Misc) 2013 Budgeted Projects (2013-2022) 6500 Additional Police Squads 30,000 30,000 0.0% 11199 Parks Parking Lot Maintenance 180,000 77,559 102,441 43.1% Complete 13104 Flying Cloud Ball Field #1 Conversion 70,000 70,000 0.0% Project completed inhouse, $500 coded to park maintenance, $20,000 to be spent in 2014 for irrigation 13105 Rice Marsh Lake Trail Extension 100,000 129,737 4,509 (34,246) 134.2% Completed, $4,500 retainage outstanding 13106 Large Turf Mower 70,000 70,002 (2) 100.0% 13601 Dispatch-GPIOM 50,000 50,000 0.0% 2012 Budgeted Projects (2011-2015) 12109 Wyndham Knoll Park Tennis Court Renovation 120,000 24,652 102,214 (6,867) 105.7% Complete 20104 Round Lake Play Area Renovation 1,700,000 197,891 1,574,911 (72,802) 104.3% Complete Other 5716 MCA Directional Signage 2,548 (2,548) Design costs, $50,000 project, final funding source not yet determined Credit Card Fees on Donation 589 (589) Dun Bros 2012 Pilot 12,091 (12,091) 2,320,000 515,068 1,681,634 123,298
5063 - Debt - Capital Bonds (Funded by the Issuance of Bonds) 2008 Budgeted Projects (2008-2012) 6503 Police and Fire All-in-One Software Solution 1,880,000 15,666 1,519,873 344,461 81.7% Other 6303 Fiber to Logis and Remote Site 22,800 (22,800) 9709 UHG Ramp Vehicle 86,002 (86,002) 1,880,000 124,469 1,519,873 235,659
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(2005-2012) CIP 2013 Prior Yrs Budget Actual Actual $Variance %Spent 2013 Comments/Project Status 5080 - CIP Trails - Transportation Trails/Sidewalks (Funded by Tax Levy, Liquor Profits and Other Misc Sources) 4013 Bearpath/Riley Lake Tr. 300,000 1,536 380,445 (81,981) 127.3% Will be reimbursed from special assessments 5500 Trails 240,000 262,356 (22,356) 109.3% 540,000 263,892 380,445 (104,337)
5090 - Pavement Management (Funded by Tax Levy, Liquor Profits, and Other Misc Sources) 5091 Pavement Management Program 2,000,000 1,840,447 159,553 92.0% 5811 2012 Overlay Project (927) 927 5826 2012 Pavement Testing 10,304 (10,304) 5836 2013 Pavement Survey 46,704 (46,704) 5850 2013 Paveement Testing 3,276 (3,276) 2,000,000 1,899,804 - 100,196
5165 - Transportation 2013 Budgeted Projects (2013-2022) 4214 SW Light Rail Transit 65,239 (65,239) Costs reimbused by the Met Council for Engineering employee supporting the light rail transit project PE-8103 Misc. Improvements 100,000 100,000 0.0% 2012 Budgeted Projects (2011-2015) 52-150 Medcom Boulevard (East to Franlo Road) 600,000 600,000 0.0% $600,000 Transportation / $100,000 Storm, Dependent on development, Probably 2014 project PE-8011 Valley View Road / Topview Road Intersection 450,000 450,000 0.0% $50,000 Assess / $100,000 City / $150,000 MSA / $150,000 Transportation, 2014 or future project, working with County Other 5802 Baker/Mitchell Sidewalk 263,689 (263,689) $250,000 project, $48,000 grant from Hennepin County, done except final paperwork 1,150,000 328,928 - 821,072
5170 - Shady Oak Rd-CR 61 North Other 5799 Shady Oak Rd - CR 61 - North 10,390,960 7,921,062 2,469,898 76.2% 10,390,960 7,921,062 - 2,469,898
5175 - Shady Oak Rd-CR 61 South Other 5800 Shady Oak Rd - CR 61 - South 1,300,702 (1,300,702) Bids due in May 2014, Council approval June 2014, State needs to approve plans after right-of-way is purchased - 1,300,702 - (1,300,702)
5185 - Pool Upgrade / Expansion 243,000 258,549 (15,549) 106.4% Contract for design and architectural services 243,000 258,549 - (15,549)
5191 - Eden Prairie Road 5537 Eden Prairie Rd (Riley Creek to CSAH 61 (FCDr.) 3,900,000 113,617 72,587 3,713,796 4.8% $3,900,000 assessment / $200,000 Storm / $100,000 Water, MAC agreement to Council Feb 2014, then out to bid 3,900,000 113,617 72,587 3,713,796
5196 - EP Rd Connect to Flying Cloud 5844 EP Rd connection to CSAH61 21,010 (21,010) Feasibility study ordered, est. cost $600,000, paid mostly by state aid, small amount of assessment, Late 2015 or 2016 - 21,010 - (21,010)
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(2005-2012) CIP 2013 Prior Yrs Budget Actual Actual $Variance %Spent 2013 Comments/Project Status 7050 - Water Capital 2014 Budgeted Projects (2013-2022) 15704 Well Rehabilitation and Upgrade (Well No. 6) 80,000 51,980 28,020 65.0% Mechanical items fixed, Electrical items will be fixed next year as part of a different project 2013 Budgeted Projects (2013-2022) 5537 Eden Prairie Rd. (South of Riley Creek) 100,000 100,000 0.0% 5799 North Shady Oak Road Improvements 25,000 25,000 0.0% 13701 Well Rehabilitation and Upgrade (Well No. 4) 97,000 45,388 51,612 46.8% Will be completed spring of 2014 13702 Clarifier Recoating (Basins - Side 3) 265,000 495,955 8,670 (239,624) 190.4% Complete minor rehab to major rehab, oldest electrical well, added generator for back-up water supply 13703 Zeroscape Landscaping Exhibit 40,000 40,000 0.0% Will be completed as part of operating budget 14701 Well Rehabilitation and Upgrade (Well No. 5) 5,000 5,000 0.0% 2014 Project 14702 Water Tower Recoating (Market Center) 15,000 15,000 0.0% Will recoat Baker tower, Market Center will be recoated in 2016, $15,000 for Eng. (moved to 2014) & $1.1M in 2014 for project 2011 Budgeted Projects (2011-2015) 10706 Chemical Feed Systems Controls 310,000 133,403 689,570 (512,972) 265.5% Complete, debt Issuance project, includes OSHA requirements not part of original plan 10709 Asset Management & CMMS 65,000 105,312 (40,312) 162.0% Complete Other 12701 Well #8 766 173,869 (174,635) Drowning repairs - completed 12702 Well #3 9,102 75,362 (84,464) In process, complete by spring of 2014 13705 Observation Well Construction 32,086 (32,086) Hennepin County - Annual service charge 1,239 (1,239) Interest & Paying Agent 72,362 (72,362) 1,002,000 842,280 1,052,783 (893,063)
7150 - Sewer Capital 2013 Budgeted Projects (2013-2022) 5799 North Shady Oak Road Improvements 50,000 50,000 0.0% 8117 I&I Drain Tile Annual Programs 75,000 75,000 0.0% Moved to operating budget Other 5791 Flying Cloud Dr Storm & Sewer 56,137 19,444 (75,581) County project, EP will be billed for about $80,000 which is EP share, 2013 project 5841 EP Rd Lift Station Analysis 10,086 (10,086) Interest & Paying Agent 15,980 (15,980) 125,000 82,202 19,444 23,354
8526 - IT Capital Internal Service Fund (Funded by Charges to Other Funds) 2014 Budgeted Projects (2013-2022) 14303 PCI Compliance 65,000 24,000 41,000 36.9% 2013 Budgeted Projects (2013-2022) 6300 Internal/External Network 260,000 309,457 (49,457) 119.0% 6301 Document Imaging - Citywide 25,000 25,000 0.0% 6303 Fiber to Logis and Remote Sites 113,000 24,400 88,600 21.6% 463,000 357,857 - 105,143
8540 - Facilities Capital Internal Service Fund (Funded by Charges to Other Funds) 2013 Budgeted Projects (2013-2022) 5201 Building Restorations 120,000 82,918 37,082 69.1% Complete 8283 City Center Heat Pump Replacement 75,000 8,323 66,677 11.1% Complete 12230 Replace Cooling Tower at Community Center 100,000 100,672 (672) 100.7% Complete 13202 Mill and Overlay App Bay Drive Fire Station #2 55,000 55,000 0.0% Postponed to 2014 13224 New Floor for Ice Rink #2 1,000,000 1,455,608 56,430 (512,038) 151.2% Complete, includes approximately $350,000 of 20/40/15 related projects - one invoice remaining 2012 Budgeted Projects (2011-2015) 13232 Replace Council Chamber Rooftop 30,000 29,991 9 Complete 1,380,000 1,677,512 56,430 (353,943)
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Summary of Balances
Below summarizes the year end balances for the various City funds with an explanation of the policy for fund. Funds that have balances that are more than the amount of the policy will be reviewed during the capital improvement plan and budget process to determine if the funds are needed to meet need or if future budget adjustments can be made. Funds that have balances that are less than the policy, have a plan to meet the policy in the future. 12/31/2012 12/31/2013 Fund Fund Balance Balance Explanation Purpose Po l i cy: Reser ve 50% o f t ax r even u e The General Fund accounts for the basic resources for working capital, 10% of budget to carry out the general activities of the City for budget stabilization, and 5% of including administration, public safety, public budget for budget balancing. Also, works, and parks and recreation. This fund Gener al Fund $ 21,121,242 $ 21,534,243 car r y- o ver n ext year s p r o j ect ed accounts for all financial transactions not operating budget deficit. City is in accounted for in another fund. compliance with policy for 12/ 31/ 2013. $2,136,662 of posi t i ve Gener al Accounts for the general proceeds used to pay City Funds results was transferred in at capital projects including play structure year end. Funds used to pay for replacement, tennis court renovation, trail Capi t al M ai nt enance & Rei nvest ment Fund $ 11,647,528 $ 14,290,997 projects include liquor profits, tax maintenance, new trails, Round Lake Phase II, Riley l evy, i n t er est , an t en n a r even u e, et c. Lake Park renovation, Public Safety radio r ep l acemen t , et c. Pol i cy: 90 days wor ki ng capi t al Accounts for the revenue and expenses of the water ($1,600,000), next year s bond operations payment ($432,000), t wo year s Utility Water Enterprise Fund $ 6,037,827 $ 8,255,931 capi t al cost ($5,500,000), W AC revenue for future projects ($2,951,330) The City has ten TIF districts. Accounts for tax increment revenue set aside for TI F Pr oj ect Fund $ 4,890,143 $ 5,461,780 purposes defined in the TIF plans
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12/31/2012 12/31/2013 Fund Fund Balance Balance Explanation Purpose Funds will be used for various Accounts for money set aside to assist with economic development purposes economic development needs of the City Economic Development Fund $ 4,383,177 $ 4,449,884 programmed in the CIP and programmed outside of the CIP. Funds in reserve to make debt Funds are legally obligated to pay debt and cannot Debt Funds $ 2,282,288 $ 2,807,066 payments be used for any other purpose Pol i cy: 90 days wor ki ng capi t al Accounts for the revenue and expenses of the sewer ($1,220,000), next year s bond operations payment ($100,000), t wo year s Utility Sewer Enterprise Fund $ 1,308,100 $ 2,655,275 capi t al cost ($2,700,000) and SAC revenue for future projects ($842,280). Future balances are dependent on Accounts for park dedication fees, grants, and Par k Fund $ 2,670,583 $ 2,495,414 cash park fee collections which are other contributions earmarked to expend on park difficult to project. acquisition and development Accounts for bond proceeds and Shady Oak Road - South $ 3,363,045 $ 2,102,982 other resources to pay for the Shady Oak Road - South project Po l i cy: Reser ve 15% o p er at i n g Accounts for the costs associated with maintaining ($710,300), pl us one year capi t al , City owned buildings. Revenues are primarily Facilities ISF $ 2,648,367 $ 1,920,415 ($600,000). charges to other funds and interest earnings.
Accounts for bond proceeds and Shady Oak Road - North $ 9,677,049 $ 1,847,625 other resources to pay for the Shady Oak Road - North project Po l i cy: Reser ve 15% o p er at i n g Accounts for the costs associated with maintaining (265,000), pl us one year capi t al machinery and equipment for the City. Revenues ($1,300,000). Bal ance wi l l be used are primarily charges to other funds, sale of assets, Fl eet I SF $ 1,820,565 $ 1,847,906 to maintain current tax levy instead and interest earnings. of substantially increasing the levy
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12/31/2012 12/31/2013 Fund Fund Balance Balance Explanation Purpose Sever ance I SF $ 1,717,288 $ 1,582,917 Liability is 85% funded. Accounts for the payment of unused PTO Set asi d e o f CH R l ease r even eu f o r CH R Lease Funds $ 945,729 $ 1,377,295 tenant improvement if needed Includes 25 smaller funds with Accounts for various financial activity Ot her $ 1,156,627 $ 1,116,515 positive and negative balances Accounts for deposits that will either be paid to the Escr ow $ 1,359,545 $ 1,179,045 City or paid back to the vendor. Po l i cy: Reser ve 15% o p er at i n g Accounts for the costs associated with maintaining ($270,000), pl us one year capi t al and upgrading the network, computer ($210,000). infrastructure, and communications service IT ISF $ 727,964 $ 703,730 technologies that support the City's mission- critical operations. Revenues are primarily charges to other funds and interest earnings. Used to pay for Misc. project without another Transportation Fund $ 849,884 $ 660,661 funding source including retaining walls, signals, transportation projects Po l i cy: Reser ve 15% o p er at i n g Accounts for the activities pertaining to health, oper at i ng cost s ($740,000). Has dental, life, and disability insurance. Revenue are H eal t h & Benef i t s I SF $ 924,936 $ 635,495 negat i ve fund bal ance of $377,674 primarily charges to other funds and interest due to implicit rate subsidy. ear ni ngs. Maintain one year operating Accounts for the costs associated with maintaining ($100,000), pl us amount t o r epl ace the Den Road buildings. Revenues are primarily Liquor Building Enterprise Fund $ 390,649 $ 575,080 r oof ($225,000), PCI compl i ance charges to the Den Road liquor operations and ($65,000), new cool er ($10,000), current tenants. const r uct st or age space ($20,000).
39
12/31/2012 12/31/2013 Fund Fund Balance Balance Explanation Purpose Amount remaining from the Funds are legally obligated to pay for projects that Bond Fund $ 582,362 $ 460,213 issuance of equipment notes the debt was issued Accounts for the sales and expenses of the liquor Liquor Operations Enterprise Fund $ 525,493 $ 458,955 operations Accounts for bond proceeds for Flying Cloud Flying Cloud Drive Improvements $ 426,113 $ 440,145 Drive Improvements issued in 2008 Pol i cy: 90 days wor ki ng capi t al Accounts for the revenue and expenses of the storm Utility Storm Drainage Enterprise Fund $ 550,993 $ 87,658 ($366,000), and one year s capi t al drainage operations cost ($1,700,000) Appr oxi mat l ey $460,000 of Account s for appr oxi mat el y $2,000,000 i n fr anchi se CI P Pavement M anagement $ (161,560) $ (80,612) f r an ch i se f ee r even u e r ecei ved i n fee revenue annually which is spent on pavement 2013 for 2012 management . Costs related to potential pool Pool Expansion Upgrade $ - $ (219,253) upgrade Bonds will be issued and costs Costs related to road project Eden Pr ai r i e Road $ - $ (402,498) assessed Internally financed projects to be Account s for speci al assessment s, st at e ai d, and I mpr ovement Pr oj ect s $ (3,407,274) $ (2,689,268) pai d back fr om speci al assessment s other revenue collected to fund street projects
40
April 2014
Eden Prairie Construction News
Daycare, Government Service, Airport Hangar, Coffee and Wine
and beer offerings which One month into the Drive Hennepin County is includes domestic and craft. second quarter of 2014 remodeling an existing Individual booth nooks are and permit fee revenue is building for a satellite available with adjustable up. For the month of human services and public lighting, outlets for laptops, April fees are 80% higher health offices. The space free Wi-Fi, and calming than last year at this time will provide offices for staff music. Breakfast, lunch, and to date are 91% higher and a Women, Infants and and dinner menus are than 2013. Spring time is Children (WIC) clinic offered and include paninis, usually when construction facility. WIC provides salads, crispy lavosh1, and gets into full swing and services for anyone from flatbread pizzas. There are indicative of this are new low-income people to three locations. One in housing starts. This year working families. Services Eden Prairie, one in April housing numbers are include vouchers for food at Downtown Minneapolis 75% higher than last year. the grocery store and (1011 Washington Avenue We can comfortably counseling about nutrition South), and one in the project 100 new homes and parenting. Uptown area of this year. A new hangar development Minneapolis (1806 West Ms Sue Dunkley began is underway on the south Lake Street). The Eden her career as an side of Flying Cloud Airport. Prairie location has a elementary school teacher. A 6400 square foot by 23 regular happy hour Monday She felt it very important foot high building is through Saturday, 3-6 p.m. that a nurturing place be currently being constructed. and 9 p.m.-close and half- provided for children to priced bottles of wine on learn to feel good about JJ’s Coffee and Wine Bar Sundays. themselves before located at 7942 Mitchell Our field inspectors are venturing out into the big Road is currently being busy performing roofing world. In 1971 she chose remodeled. This is a locally inspections of permits the name “New Horizon” owned business started in completed last fall or new for her business because 2009 and operated by installations. We are she believed that every husband and wife Mark and anticipating this child deserves a new Jennifer Jundt. Their construction season will be horizon, a place where business experience includes very busy for the they can say “I like me.” business law and over a decade in the coffee Inspections Department. A New Horizon Academy is being built at 17995 industry. They provide 1A thin leavened2 flatbread of Armenian handcrafted coffee drinks origin. Linwood Court. 2A substance such as yeast that makes from custom created beans, dough rise and become light before it is At 479 Prairie Center have a handpicked wine list, baked.
SUMMARY TOTALS OF BUILDING ACTIVITIES FOR THE MONTH OF APRIL
2014 Month Year to Date 2013 Month Year to Date Permit Quantities 631 1,968 449 1,588 Permit Fees $283,503 $1,043,141 $157,290 $546,311 Permit Valuations $14,760,590 $58,635,789 $8,381,536 $27,143,640
2014 Month Year to Date 2013 Month Year to Date Building Inspections 984 2,723 783 2,549 Fire Inspections 87 386 229 612 Total 1,071 3,109 1,012 3,161
TABLE OF CONTENTS
Page Cover 1 Summary 2 Permit Quantities 3 Permit Fees 4 Permit Values 5 Multiple New Buildings By Category 6 Fire Permits, Fees, & Valuations By Category 6 e-Permits By Category 7
Page 2 PERMIT QUANTITIES
New 2014 Month Year to Date 2013 Month Year to Date Building Single Family 14 26 8 22 Multiple Family 0 0 0 0 Commercial 0 0 0 0 Industrial/Office 0 0 0 0 Private 1 1 0 0 Public 0 0 0 0 Mechanical 14 79 15 39 Plumbing 30 92 16 55 Fire 1 1 0 5 Total 60 199 39 121
Addition/Remodel Building Single Family 263 622 116 332 Multiple Family 17 66 6 8 Commercial 13 32 10 36 Industrial/Office 12 42 8 36 Private 0 2 0 2 Public 0 1 1 1 Mechanical 95 388 111 469 Plumbing 115 371 102 343 Fire 56 245 56 240 Total 571 1,769 410 1,467
Total Quantities 631 1,968 449 1,588
Page 3 PERMIT FEES
New 2014 Month Year to Date 2013 Month Year to Date Building Single Family $74,997 $140,887 $43,010 $121,000 Multiple Family $0 $0 $0 $0 Commercial $0 $0 $0 $0 Industrial/Office $0 $0 $0 $0 Private $4,359 $4,359 $0 $0 Public $0 $0 $0 $0 Mechanical $3,822 $173,357 $2,988 $16,798 Plumbing $4,363 $68,034 $2,893 $6,520 Fire $157 $157 $0 $7,008 Total $87,698 $386,794 $48,891 $151,326
Addition/Remodel Building Single Family $88,283 $210,025 $33,439 $96,797 Multiple Family $15,429 $31,945 $4,035 $4,723 Commercial $43,249 $80,145 $25,072 $88,737 Industrial/Office $17,679 $154,222 $12,254 $68,556 Private $0 $1,955 $0 $1,950 Public $0 $1,871 $0 $0 Mechanical $13,709 $87,427 $19,930 $59,468 Plumbing $7,678 $28,650 $5,979 $23,663 Fire $9,778 $60,107 $7,690 $51,091 Total $195,805 $656,347 $108,399 $394,985
Total Fees $283,503 $1,043,141 $157,290 $546,311
Page 4 PERMIT VALUATIONS
New 2014 Month Year to Date 2013 Month Year to Date Building Single Family $4,543,575 $8,559,575 $2,803,000 $7,929,959 Multiple Family $0 $0 $0 $0 Commercial $0 $0 $0 $0 Industrial/Office $0 $0 $0 $0 Private $250,000 $250,000 $0 $0 Public $0 $0 $0 $0 Mechanical $125,833 $12,184,690 $116,219 $959,753 Plumbing $150,335 $3,211,488 $108,628 $227,940 Fire $1,100 $1,100 $0 $340,354 Total $5,070,843 $24,206,853 $3,027,847 $9,458,006
Addition/Remodel Building Single Family $3,546,205 $8,376,784 $1,152,699 $3,422,223 Multiple Family $972,500 $1,581,420 $251,250 $267,250 Commercial $3,429,300 $5,590,326 $2,016,950 $6,096,550 Industrial/Office $854,447 $12,748,269 $595,500 $3,918,595 Private $0 $60,000 $0 $77,000 Public $0 $71,000 $30,000 $30,000 Mechanical $575,498 $4,619,390 $1,095,678 $2,760,461 Plumbing $218,164 $884,878 $184,856 $777,500 Fire $93,633 $496,869 $26,756 $336,055 Total $9,689,747 $34,428,936 $5,353,689 $17,685,634
Total Values $14,760,590 $58,635,789 $8,381,536 $27,143,640
Page 5 NEW MULTIPLE DWELLING UNITS
2014 Month Year to Date 2013 Month Year to Date Building/Units Building/Units Building/Units Building/Units Duplex 0 0 0 0 Apartments 0 0 0 0 Townhomes 0 0 0 0 Condominiums 0 0 0 0
FIRE PERMITS
Quantities 2014 Month Year to Date 2013 Month Year to Date Fire Suppression 26 86 21 90 Fire 9 72 7 67 Hood/Duct 22 88 28 88 Totals 57 246 56 245
Fees 2014 Month Year to Date 2013 Month Year to Date Fire Suppression $4,885 $19,984 $2,375 $22,380 Fire $2,300 $29,280 $1,955 $25,160 Hood/Duct $2,750 $11,000 $3,360 $10,560 Totals $9,935 $60,264 $7,690 $58,100
Values 2014 Month Year to Date 2013 Month Year to Date Fire Suppression $94,733 $497,969 $26,756 $676,049 Fire $0 $0 $0 $0 Hood/Duct $0 $0 $0 $0 Totals $94,733 $497,969 $26,756 $676,049
Page 6 ON-LINE (e) PERMITS
Quantities 2014 Month Year to Date 2013 Month Year to Date Building 160 351 44 117 Fire 9 50 15 44 Mechanical 53 283 79 310 Plumbing 78 228 52 138 Totals 300 912 190 609
Fees 2014 Month Year to Date 2013 Month Year to Date Building $51,142 $108,793 $11,704 $31,558 Fire $1,125 $6,250 $1,725 $5,205 Mechanical $5,849 $32,461 $7,909 $28,291 Plumbing $5,266 $15,889 $4,073 $9,444 Totals $63,382 $163,393 $25,411 $74,498
Values 2014 Month Year to Date 2013 Month Year to Date Building $2,142,033 $4,552,042 $483,291 $1,330,968 Fire $0 $0 $0 $0 Mechanical $225,176 $1,220,283 $319,960 $1,125,588 Plumbing $148,319 $461,105 $140,696 $312,099 Totals $2,515,528 $6,233,430 $943,947 $2,768,655
Permits Issued In April With A Value Of $100,000 or Greater Site Address Work Type Job Value New Horizon Academy 17995 Linwood Court New Building For Daycare $1,700,000 Hennepin County Service Ctr. 479 Prairie Center Drive Interior Building Remodel $477,700 JJ’S Coffee & Wine Bar 7942 Mitchell Road Interior Building Remodel $130,000 EVS Engineering 10025 Valley View Road Interior Building Remodel $111,445 Flying Cloud Airport Hangar Lot E1-12 New Building $250,000 New SFD (DR Horton Inc.) 18572 Aubrie Court 2 Story, 3,330 Sq. Ft., Unfinished Basement $303,000 New SFD (DR Horton Inc.) 18752 Aubrie Court 2 Story, 3,007 Sq. Ft., Unfinished Basement $278,800 New SFD (DR Horton Inc.) 18799 Aubrie Court 2 Story, 3,398 Sq. Ft., Unfinished Basement $309,000 New SFD (DR Horton Inc.) 18662 Aubrie Court 2 Story, 3,270 Sq. Ft., Unfinished Basement $298,000 New SFD (DR Horton Inc.) 18770 Aubrie Court 2 Story, 3,398 Sq. Ft., Unfinished Basement $306,500 New SFD (JMS Custom Hm) 16923 Stratus Court 2 Story, 4,204 Sq. Ft., Finished Basement $347,000 New SFD (Norton Homes Inc.) 6307 Bellevue La 2 Story, 3,938 Sq. Ft., Finished Basement $296,000 New SFD (Toll Bros Inc.) 16350 Sohm Court 2 Story, 3,649 Sq. Ft., Unfinished Basement $337,000 New SFD (DR Horton Inc.) 18608 Aubrie Court 2 Story, 4,322 Sq. Ft., Finished Basement $319,000 New SFD (Toll Bros Inc.) 9781 Frederick Place 2 Story, 5,890 Sq. Ft., Finished Basement $403,000 New SFD (Toll Bros Inc.) 9757 Frederick Place 2 Story, 4,865 Sq. Ft., Unfinished Basement $291,000 New SFD (Toll Bros Inc.) 10000 Frederick Place 2 Story, 3,189 Sq. Ft., Unfinished Basement $291,000 New SFD (Toll Bros Inc.) 9805 Frederick Place 2 Story, 6,787 Sq. Ft., Unfinished Basement $413,000 New SFD (Pulte Homes) 16582 Reeder Ridge 2 Story, 4,975 Sq. Ft., Finished Basement $351,275 Page 7 APPROVED MINUTES
EDEN PRAIRIE BOARD OF APPEAL AND EQUALIZATION
THURSDAY, APRIL 24, 2014 7:00 P.M., CITY CENTER Council Chambers 8080 Mitchell Road
BOARD MEMBERS PRESENT: Patricia Pidcock, Chair; Lyndon Moquist, Vice-Chair; Jim Johnson, Annette O’Connor, and Todd Walker
BOARD MEMBERS ABSENT: None
CITY STAFF PRESENT: City Assessor Steve Sinell; Staff Appraisers: Jody Carlson, Dave Buswell, Jessica Pike, John Sams and Colin Schmidt; Assessing Technician Lisa Ramsey and Recording Secretary Jan Curielli
I. CALL MEETING TO ORDER
The meeting was called to order by Chair Pidcock at 7:03 p.m. Pidcock asked the Board members to introduce themselves.
II. PROCEDURAL INFORMATION BY STEVE SINELL
City Assessor Sinell introduced the staff members present. He presented an overview of the process explaining the Board of Appeal is a process required by State Statute. Any appeals not completed this evening will be completed twenty days later. The decision of the Board can be appealed to the County Board of Equalization.
III. ORDER OF BUSINESS
A. REVIEW APPEALS #1 thru #12 AS LISTED ON THE APRIL 24, 2014 BOAE LIST AND STATUS OF APPEALS
Appeal #1 – Richard & Jane Norell, 16184 Terracewood Dr.
Mr. Norell stated concerns about the 15% increase in the assessment for his home. When he purchased the home in 1988, there were construction problems that required $82,000 of repairs that year. Subsequently there were additional repairs of $11,000 required when the house was found to have a crumbling of the foundation wall and to need other repairs in the basement. While he believes his home is in good condition now, he was concerned the "stigma" associated with the construction problems would affect the sale of his home. He agreed with the assessor on a 15% "stigma" factor for his home. He said the January 2014 assessed value of his home was $379,800, and he thought the assessed value should be $329,000. He noted he would be comfortable BOARD OF APPEAL AND EQUALIZATION MINUTES April 24, 2014 Page 2
with a value of $340,000. He explained the comparable properties he submitted with his application and compared those to the ones provided by the Assessing staff. Norell stated the 15% increase in his assessed value seemed large, and he did not think the market is up to that degree. He said the larger dispute is whether the home would sell for $440,000.
Sinell said the review appraisal of this property came in at $440,000. After review and applying the 15% "stigma" factor, the estimated market value (EMV) of the property was set at $379,800. He noted the 15% factor is almost the same as the cost to fix the home. Sams reviewed the comparable sales, all of which were properties with two-car garages.
Moquist stated the 15% "stigma" factor is very generous, considering the amount of time that has passed since the repairs were done to the home. In response to a question from Moquist, Sinell said the overall market in the City varies by neighborhood. The average change was 5.0%, but the range was 0-20%.
In response to a question from Johnson, Sams said comparables 3 and 6 are in the vicinity of Mr. Norell's property.
In response to a question from Moquist, Sinell replied the comparable located on Grandview put forth by Mr. Norell is located north and west of the Norell property.
Norell stated when he tried to sell his home 20 years ago several factors were perceived to detract from the home's value: the two-car garage, no backyard and no master bath suite.
O'Connor stated $379,800 is a more realistic value than $400,000.
Walker stated $379,800 is a very modest appraisal in today's market, and he thought the property would probably sell in the low $400,000 range. He said he wouldn't be overly concerned about the impact of repairs done in 1988 on a sale of the property in today's market.
Moquist and Pidcock agreed $370,000 seemed to be a reasonable figure.
MOTION: Motion by Moquist, seconded by O'Connor, in Appeal No. 1 to reduce the estimated market value to $370,000. Motion carried 5-0.
Sinell suggested the Board consider Appeal #5 next because that taxpayer was present.
Appeal #5 – Chunxiang Li, 17909 Haralson Dr..
Ms Li distributed additional information about her property to the Board members. She stated her property was purchased in December of 2009. In the last few months dry wall and carpet were added to the basement at a cost of $8,000. She applied for a permit from the City in September 2013; however, the improvements to the basement BOARD OF APPEAL AND EQUALIZATION MINUTES April 24, 2014 Page 3
were not completed until March 18. She did not believe the basement improvements should be included in the assessed valuation because they were completed after January 2, 2014.
Moquist asked what condition the basement was in before the improvements were made. Ms Li said they added drywall on the ceiling and walls and installed carpet. There is a bathroom in the basement, but that was included in the previous value. She said they spent $8,000 on the improvements, but those improvements are valued on the appraisal at $26,000. She stated the improvements made were not luxury improvements, and the bathroom was already finished. She thought it was not reasonable to assess the improvements at 300% of their cost.
Ms Li reviewed a list of comparables she researched on edinarealty.com. The comparables are located in her neighborhood and were sold during 2012 and 2013. She said only one of the 11 comparables she found has three bedrooms on the upper level on a similar lot; the rest have four bedrooms. She stated that the number of bedrooms is a key component of the home's value. She believed an adjustment of $5,500 to compensate for the lack of a fourth bedroom was too low. She said it should be around $30,000.
Ms Li stated her estimate of the value would be $343,267, which would include an adjustment of $32,833 for the lack of a fourth bedroom on the upper level and would not include the improvements to the basement.
Sinell stated the mass appraisal data shows that homes with either three or four bedrooms on the upper level sell for about the same price. The data shows a price difference between two and three bedrooms, but not much of a difference for three versus four bedrooms. He said they can't start making adjustments for three versus four bedrooms as that would lead to undervaluing every three bedroom house in Eden Prairie. Sams noted the upper levels of the comparables are generally the same square footage whether they have three or four bedrooms.
In response to a question from Pidcock regarding the basement not being finished by January 2014, Sinell said they have to value the improvements whether completed or not. The appraiser was there on November 4, 2013, and the drywall truck was in the driveway.
O'Connor stated three or four bedrooms in homes below $500,000 isn't much of an issue.
Johnson stated three and four bedroom homes almost always come in at different prices. He thought it is a real issue that affects the sale ability of the home.
Sinell said he would prefer to have time to look over the information provided by Ms Li tonight so he would like to continue this item. Our appraisal deals with what has sold in the neighborhood, and our comparables suggest an EMV of $402,600 while Ms Li suggests $357,000. BOARD OF APPEAL AND EQUALIZATION MINUTES April 24, 2014 Page 4
Moquist commented Ms Li's comparables seem similar in floor plan.
Ms Li said the finished basement has the same assessed value whether it is a luxury finish or not, but quality is very important when a house is sold. Sinell responded the market sees it as a finished basement.
Ms Li said it was not reasonable to assume the basement was finished by January 2014 just because the drywall truck was noted in the driveway in November 2013. She stated it was also not fair to compare her home with other homes that have four bedrooms on the upper level.
MOTION: Motion by Johnson, seconded by Moquist, in Appeal No. 5 to continue this item to the May 13 meeting. Motion carried 5-0.
In response to a question from Walker, Ms Li said the fourth bedroom in the basement was there before the recent improvements were made.
Appeal #2 – Shravan Pargal, 16997 New Market Dr.
Sinell explained this property has been before the Board before, and the comparables support the assessment. It is a big house on a big lot.
MOTION: Motion by Walker, seconded by Moquist, in Appeal No. 2 to affirm an estimated market value of $426,900. Motion carried 5-0.
Appeal #3 – Dipak J Shah, 7993 Lismore Circle
MOTION: Motion by Moquist, seconded by Walker, in Appeal No. 3 to affirm the original estimated market value of $344,500. Motion carried 5-0.
Appeal #4 – Appeal cancelled by taxpayer, 4/22/2014
Appeal #6 – John & Jane Thielen, 17974 Evener Way
Sinell explained this property sold a year ago.
MOTION: Motion by O'Connor, seconded by Moquist, in Appeal No. 6 to affirm the original estimated market value of $130,000. Motion carried 5-0.
Appeal #7 – IH2 Property Illinois LP
Sinell explained this property is rental and the owner needs to coordinate inspection with the tenant. The assessor recommends the Board continue this appeal to allow time to schedule an inspection.
BOARD OF APPEAL AND EQUALIZATION MINUTES April 24, 2014 Page 5
MOTION: Motion by O'Connor, seconded by Moquist, in Appeal No. 7 to continue this item to the May 13 meeting. Motion carried 5-0.
Appeal #8– Alliant Tech Systems, Inc., John Hoyt @ Ryan LLC.
Sinell explained John Hoyt of Ryan LLC, a property tax consulting group, filed the appeal by email as authorized representative for ATK as tenant. Sinell said he informed Mr. Hoyt we need to review the leases/subleases in place and income statements in order to review the property. We have not received the income information. The assessor recommends no change to the value.
MOTION: Motion by Johnson, seconded by Walker, in Appeal No. 8 to affirm an estimated market value of $17,261,000. Motion carried 5-0.
Appeal #9 – Traci Tomas, VP, CPG Leasing, LLC
Sinell explained they made a similar appeal last year. The property is vacant land with a storage lease for a future airplane hangar.
MOTION: Motion by Walker, seconded by O'Connor, in Appeal No. 9 to affirm an estimated market value of $29,000. Motion carried 5-0.
Appeal #10 – Moiz Akhtar, 7867 Shamrock Tr.
MOTION: Motion by Johnson, seconded by Moquist, in Appeal No. 10 to reduce the estimated market value to $1,490,000. Motion carried 5-0.
Appeal #11 – Kim Frye, 9110 Belvedere Dr.
MOTION: Motion by Moquist, seconded by Johnson, in Appeal No. 11 to reduce the estimated market value to $420,000. Motion carried 5-0.
Appeal #12 – Daniel & Laura Robbins, 11397 Landing Road
MOTION: Motion by O’Connor, seconded by Moquist, in Appeal No. 12 to reduce the estimated market value to $1,075,000. Motion carried 5-0.
Appeal #13 – Kelsey Kluge – 7260 Willow Creek Rd.
Sinell explained this appeal came in today. The assessor would like to have it referred back for further review.
MOTION: Motion by Moquist, seconded by Johnson, in Appeal No. 13 to continue this item to the May 13 meeting. Motion carried 5-0.
BOARD OF APPEAL AND EQUALIZATION MINUTES April 24, 2014 Page 6
B. HEAR OTHER PERSONAL AND WRITTEN APPEALS FROM SIGN-UP LIST OUTSIDE COUNCIL CHAMBERS
C. SCHEDULE NEXT MEETING
The next meeting of the Board of Appeal and Equalization is scheduled for Tuesday, May 13, 2014 at 7:00 p.m.
D. CLOSE THE BOARD OF APPEAL AND EQUALIZATION MEETING TO ADDITIONAL APPEALS
MOTION: Motion by Walker, seconded by O'Connor, to close the Board of Appeal and Equalization meeting to additional appeals. The motion carried 5-0.
IV. CONTINUE THE BOARD OF APPEAL AND EQUALIZATION MEETING
MOTION: Motion by Moquist, seconded by O'Connor, to continue the Board of Appeal and Equalization meeting to May 13, 2014. Motion carried 5-0. The meeting was continued at 8:25 p.m.
APPROVED MINUTES
EDEN PRAIRIE HUMAN RIGHTS AND DIVERSITY COMMISSION
THURSDAY, APRIL 10, 2014 7:00 P.M., 125 EDEN PRAIRIE CENTER Office of Housing and Human Services
COMMISSION MEMBERS: Sandra Filardo (Chair), PG Narayanan (Vice Chair), Tonja Bivins, Jenny Buckland, Harry Davis, Sana Elassar, Connie Iacovelli
STAFF: Patricia Fenrick, Staff Heidi Wojahn, Recording Secretary
STUDENT REPRESENTATIVES: Kristina Busch, Karena Lin, Chase Carlson, Emily Higgins
I. CALL TO ORDER/ROLL CALL
Chair Filardo called the meeting to order at 7:06 p.m. Commissioners Davis and Narayanan and Student Representative Higgins were absent. Bivins arrived at 7:49 pm.
II. APPROVAL OF AGENDA
Fenrick added Item IV. Reports from Student Commissioners.
MOTION: Iacovelli moved, seconded by Buckland, to approve the agenda as amended. Motion carried 4-0.
III. MINUTES
MOTION: Elassar moved, seconded by Iacovelli, to approve the March 13, 2014 minutes. Motion carried 4-0.
IV. REPORTS FROM STUDENT COMMISSIONERS
Lin reported she and Higgins participated in a mock United Nations assembly sponsored by the YMCA.
Carlson announced he has qualified for a speech tournament in Chicago.
Busch stated as part of one of her classes, she has procured a mentorship with the Sun Current. She would like to work on news briefs for HRDC. Fenrick said she will provide her with a list of dates for upcoming events.
Fenrick said student commissioner applications are being accepted until May 28. Commissioners are requested to encourage others to apply. HUMAN RIGHTS AND DIVERSITY COMMISSION MINUTES April 10, 2014 Page 2
V. OLD BUSINESS
A. HUMAN RIGHTS AWARDS
Fenrick said she received an additional human rights award nomination for the individual category. Because it arrived via email rather than electronic submission, she missed it when it first came in. It was an oversight on her part but needs to be processed as it was submitted by the deadline. Upon review and discussion, it was unanimously decided to stick with last month’s decision to award only one winner in the individual category. Discussion followed about possible changes to the voting rubric and application to help make the decision-making process easier in the future.
B. COUNCIL PRESENTATION
Volunteers are needed to arrive at 6:45 pm to present the Human Rights Awards at the May 6 Council meeting. It was decided the presenters will be as follows: Iacovelli – non-profit, Filardo – individual, Lin – youth, and Carlson – business. A cake reception will follow.
C. WORK PLAN COMMITTEE UPDATES
1. 5K Buckland said two email blasts and volunteer sign-up options are forthcoming. A checklist is being developed of what needs to be done and a timetable for those tasks. Filardo asked if student commissioners had been provided with a list of volunteer needs to post at school. Buckland said she will follow up on this. The website stopthetraffickingrun.org is functional. Postcard and flyer publicity is in process. A rally will be held at Normandale Community College on April 24. Volunteers are needed at 2 p.m. to hand out flyers. They are trying to access as many youth as possible. Fenrick said she can help.
Buckland stated sponsors can give at any level – a donation of $500 buys a logo on the t-shirt. Food, drink, and other in-kind donations are also welcome. Fenrick said she will send out a list of companies already contacted. Commissioners should check the list before approaching companies to avoid solicitation by multiple people. Commissioners brainstormed names of other companies. Fenrick asked them to add their ideas to the list and put their name by them. Buckland said $4,000 is needed pre-race to cover shirt production, marketing, website design, and other costs associated with run set-up so all registration funds can go to charity. In addition to sponsorships and donations, individual runners and group teams are needed.
Bivins arrived at 7:49 pm. Brief introductions took place.
2. Disability in Employment Iacovelli reported she has discovered another Eden Prairie diversity committee. She has a meeting with the staff person in charge next week to exchange information and see if there are ways we can collaborate with them. Fenrick said HUMAN RIGHTS AND DIVERSITY COMMISSION MINUTES April 10, 2014 Page 3
the staff member works with kids with disabilities who are involved in park and rec programs. The disability awareness committee is made up of residents. The Minnesota Department of Human Rights (MDHR) is highlighting disability awareness in October so that might be a good time to plan something.
VI. REPORTS OF STAFF - Fenrick
A. BIAS CRIME ACTIVITY STATUS
There is no new bias crime to report. The trial for the previous victim will be in May.
B. BUSINESS PRESENTATION INITIATIVE
Fenrick is working on connecting with diversity and outreach staff at local companies to get a wider audience for HRDC events.
C. INTERNATIONAL TOWN HALL
Fenrick said she and Buckland have been brainstorming ideas for combining the One Voice and International Town Hall events. The next Town Hall is targeted towards the international and multicultural community. Buckland addressed format and logistics and said they were envisioning a more interactive conversation followed by a question-and-answer period. They are also looking at creative ways to garner full participation. Plans are to hold it at the Community Center and offer childcare. Fenrick will be taking their proposal to the City Manager. The event is being planned for the second week in October with date to be determined.
D. UPCOMING EVENTS - Fenrick
The next Community Cinema film is “Medora” on April 22. Buckland is the lead person. The movie is about poverty and a ball team. The sports aspect may appeal to students. Iacovelli asked if the library had been approached about promoting the event. Fenrick explained the last time she brought flyers, they didn’t get posted because they exceeded size limitations.
The Warmth of Other Suns book discussion is scheduled for April 26. Buckland said the library has not had much coverage of this event. They were hoping for a bigger display. She is not expecting a big turnout and is wondering about postponing it or incorporating it into the library’s new book club. Fenrick said she recommends merging it with the book club or cancelling it. Buckland said unfortunately there is no way to register for the event. She thinks it is a great book worthwhile of conversation, but doesn’t see it happening this month. A decision was made to postpone.
Elassar noted there was only one person in attendance for last month’s Community Cinema. The Muhammad Ali movie will air on PBS on Monday. Discussion followed about how to increase attendance. Filardo said the high school is trying to get away from offering credit for things other than straight academics. Fenrick said another HUMAN RIGHTS AND DIVERSITY COMMISSION MINUTES April 10, 2014 Page 4
idea is to show 30-45 minutes of the films at school and the show them in their entirety in the community. They can consider different locations for each film as well. She has asked to get more advance notice of the titles to help with planning.
The next Tasty Lunch will be at Red Moon on April 29. Evening and weekend possibilities were discussed. On May 20, the location is Aurelias.
Valerie Shirley, deaf and hard-of-hearing teacher for the district, will address disability awareness with the commission at its May 8 meeting.
Social work Continuing Education Units (CEUs) are available for the Bridges Out of Poverty training on May 8 at Hennepin Technical College (HTC).
The annual commissioners banquet will be held on May 14.
The May 22, the Community Cinema film is “The New Black”. It is about new relationships and gender issues in the African American community.
The MDHR will be focusing on GLBT issues in June. The Pride Institute in Eden Prairie will be doing free ally training over the lunch hour. The date is to be determined. CEUs are available. We will be partnering with HTC, and the training will take place there as well.
Buckland indicated we will need to work on International Town Hall planning over the summer. Filardo and Iacovelli offered to help with this. Fenrick said getting people there will be the biggest challenge. It will take personal invitations. We also need to brainstorm ideas to get a large representation. Filardo suggested exploring marketing at Community Center. It is a very diverse place. Fenrick said the Cambria Room is reserved for this event. It may also be a location to consider for Community Cinema. Recycling movies from past years is an option.
E. BEST BUY GRANT
$5.10 remaining.
VII. FUTURE MEETINGS/EVENTS
The next HRDC meeting is scheduled for Thursday, May 8, 2014, 7 p.m. at Eden Prairie Center, Room 125.
VIII. ADJOURNMENT
MOTION: Elassar moved, seconded by Buckland, to adjourn. Motion carried 5-0. Chair Filardo adjourned the meeting at 8:35 p.m. PROJECT PROFILE – MAY 26, 2014
PLANNING COMMISSION - JUNE 9, 2014
1. VARIANCE #2013-10 by Allegis Group (REGINA) – CONTINUED from 2/10/14 Location: 6640 Shady Oak Rd, Eden Prairie, MN Contact: Sean Coatney (651-307-1951)
Request to: • Permit a 176 square foot building identification wall sign on the north elevation. • Permit a 176 square foot building identification wall sign on the south elevation. • Permit a 50 square foot building identification wall sign on the east elevation.
City Code permits one building identification wall sign per wall per street frontage not to exceed 50 square feet. Section 11.70, Subd. 4, C, 2 (a)
Application Info Planning Commission City Council Date Submitted 10/3/13 Notice to Paper Date 01/23/14 Notice to Paper Date n/a Date Complete 12/20/13 Resident Notice Date 01/23/14 Resident Notice Date n/a st
120 Day Deadline 06/30/14 Meeting Date 02/10/14 1 Meeting Date n/a nd
Initial DRC review 9/12/13 2 Meeting Date n/a
2. VARIANCE #2014-03 by Lawrence Sign (REGINA) Location: 6355 Point Chase Rd, Eden Prairie, MN Contact: Shari King (651) 488-6711
Request to: • To permit a Free-standing sign 0 feet from the front property line. City code requires a 15 foot minimum front yard setback in the Neighborhood Commercial Zoning District.
Application Info Planning Commission City Council Date Submitted 04/25/14 Notice to Paper Date 05/22/14 Notice to Paper Date n/a Date Complete 04/25/14 Resident Notice Date 05/23/14 Resident Notice Date n/a st
120 Day Deadline 08/22/14 Meeting Date 06/09/14 1 Meeting Date n/a nd
Initial DRC review 00/00/14 2 Meeting Date n/a
3. VARIANCE #2014-04 by Mike Gresser (REGINA) Location: Riverview Road, ½ mile West of Hwy 169 Contact: Mike Gresser (612) 518-5380
Request to: • To permit an 8 foot wall and fence along Riverview Road across Cavallo Ridge. City Code maximum height is 6 feet.
Application Info Planning Commission City Council Date Submitted 04/25/14 Notice to Paper Date 00/00/14 Notice to Paper Date n/a Date Complete 05/15/14 Resident Notice Date 00/00/14 Resident Notice Date n/a 120 Day Deadline 09/12/14 Meeting Date 00/00/14 1st Meeting Date n/a
Initial DRC review 00/00/14 2nd Meeting Date n/a
4.TELECOMMUNICATIONS – Verizon Wireless – Combination Light Pole/Cell Tower @ EP High School (2014-10) by Verizon Wireless (JULIE) Location: 17185 Valley View Road Contact: Paul Harrington at Buell Consulting, Inc. 612-810-8174
Request for: • Site Plan Review on 67.33 Acres. Replacement of a 100’ light pole overlooking stadium with a 116’ monopole and 3’ lightening rod for a total height of 119’ to accommodate wireless antenna and a 12’ x 30’ equipment shelter structure.
Application Info Planning Commission City Council Date Submitted 04-11-14 Notice to Paper Date 05/22/14 Notice to Paper Date 06/05/14 Date Complete 04-14-14 Resident Notice Date 05/23/14 Resident Notice Date 06/06/14 st
120 Day Deadline 08-09-14 Meeting Date 06/09/14 1 Meeting Date 06/17/14 nd
Initial DRC review 04-18-14 2 Meeting Date Not
required
5. EDEN HEIGHTS EAST (2014-09) by Stewart Land Partners LLC (JULIE) Proposal for a 4 lot single family residential development. Location: Southwest corner of Pioneer Trail and Eden Prairie Road Contact: Terry Schneider 612-720-7667
Request for: • Zoning District Change from R1-22 to R1-13.5 on 1.7 acres • Preliminary Plat on 1.7 acres
Application Info Planning Commission City Council Date Submitted 02/26/14 Notice to Paper Date 05/22/14 Notice to Paper Date 00/00/14 Date Complete 05/12/14 Resident Notice Date 05/23/14 Resident Notice Date 00/00/14 st
120 Day Deadline 09/10/14 Meeting Date 06/09/14 1 Meeting Date 00/00/14 nd
Initial DRC review 03/06/14 2 Meeting Date 00/00/14
CONSERVATION COMMISSION – JUNE 10, 2014
HERITAGE PRESERVATION COMMISSION – JUNE 16, 2014
CITY COUNCIL PUBLIC HEARING- JUNE 17, 2014
1. EDEN GARDENS (2014-07) by Homestead Partners (JULIE) –Continued from May 20 Proposal for a 36 lot single family residential development. Location: Southwest corner of Scenic Heights Road and Eden Prairie Road Contact: Tom Strohm 952-949-3630
Request for: • Comprehensive Guide Plan Change from Low Density Residential to Medium Density Residential on 8.39 acres • Planned Unit Development Concept Review on 8.39 acres • Planned Unit Development District Review with waivers on 8.39 acres • Zoning District Change from Rural to R1-9.5 on 8.39 acres • Preliminary Plat on 8.39 acres
Application Info Planning Commission City Council Date Submitted 01/31/14 Notice to Paper Date 04/10/14 Notice to Paper Date 05/01/14 Date Complete 01/31/14 Resident Notice Date 04/14//14 Resident Notice Date 05/02/14 st
120 Day Deadline 06/30/14 Meeting Date 04/28/14 1 Meeting Date 05/20/14 nd
Initial DRC review 02/06/14 2 Meeting Date 00/00/14
CITY COUNCIL CONSENT – JUNE 17, 2014
1 HIGHPOINT AT RILEY CREEK (2012-09) by DR Horton. (JULIE) Proposal for a 12 lot single family residential development Location: 9765 Sky Lane. Contact: John Helmer (952-985-7272)
Request for: • Zoning District Change from Rural to R1-13.5 on 5.0 acres • Preliminary Plat on 5.0 acres
Application Info Planning Commission City Council Date Submitted 4/20/12 Notice to Paper Date Notice to Paper Date Date Complete 5/4/12 Resident Notice Date Resident Notice Date st
120 Day Deadline 12/30/14 Meeting Date 6/11/12 1 Meeting Date 7/7/12 nd
Initial DRC review 2 Meeting Date 00/00/13
PLANNING COMMISSION - JUNE 23, 2014
IN BUT NOT SCHEDULED
1. PURCHASE OF MNDOT PROPERTY – SCENIC HEIGHTS & EDEN PRAIRIE ROAD
2. DUCK LAKE VISTA 2nd ADDITION (2011-17) by April Alm (REGINA) Proposal for a single family 2 lot subdivision Location: 7000 Eden Prairie Road. Contact: April Alm (612-396-1270)
Request for: • Planned Unit Development Concept Review on 1.15 acres • Planned Unit Development District Review with waivers on 1.15 acres • Zoning District Amendment within the R1-13.5 Zoning District on 1.15 acres • Preliminary Plat of 1.15 acres into two lots
Application Info Planning Commission City Council Date Submitted 9/9/11 Notice to Paper Date Notice to Paper Date Date Complete 11/4/11 Resident Notice Date Resident Notice Date st
120 Day Deadline 12/31/14 Meeting Date 11/28/11 1 Meeting Date 1/17/12 nd
Initial DRC review 2 Meeting Date 00/00/13
3. NOTERMANN PROPERTY (2013-07) by John W. Shardlow, FAICP (JULIE) – Approved waiting Met Council approval – send letter to City Council when complete Proposal to amend comp plan to include property within the MUSA line to allow it to be served with municipal water and sanitary sewer and concept review of parking reconfiguration. Location: 16180 Flying Cloud Drive Contact: John Shardlow 651-967-4560
Request for: • Comprehensive Guide Plan Change from Rural Residential to Neighborhood Commercial on 1.07 acres • Comprehensive Guide Plan Amendment to expand the MUSA boundary to include 11.5 acres • Planned Unit Development Concept Review on 11.5 acres
Application Info Planning Commission City Council Date Submitted 6/11/13 Notice to Paper Date 9/26/13 Notice to Paper Date 10/31/13 Date Complete 9/16/13 Resident Notice Date 10/4/13 Resident Notice Date 11/8/13 st
120 Day Deadline 8/12/14 Meeting Date 10/14/13 1 Meeting Date 11/19/13 nd
Initial DRC review 6/17/13 2 Meeting Date NA
3. PAULY PLACE (2014-11) by Pauly Place, LLC (JULIE) Proposal for a 9 lot single family residential development. Location: 17450 78th St W Contact: Tom Strohm 952-949-3630
Request for: • Zoning District Change from R1-22 to R1-13.5 on 4.34 acres • Preliminary Plat on4.34 acres into 9 single family lots and 1 outlot
Application Info Planning Commission City Council Date Submitted 04/25/14 Notice to Paper Date 00/00/14 Notice to Paper Date 00/00/14 Date Complete 05/09/14 Resident Notice Date 00/00/14 Resident Notice Date 00/00/14 (rezoning only) st Meeting Date 00/00/14 1 Meeting Date 00/00/14 prelim plat 2nd Meeting Date 00/00/14 remains incomplete 120 Day Deadline 09/07/00
Initial DRC review 00/00/14
APPROVED VARIANCES
TELECOMMUNICATION PROJECTS
File#2013-12TM by Verizon (c/o – FMCH) – Contact – Mandy Brady 801-849-8678 (Approved 00-00-13) Review time? Days Request: Antenna Maintenance (replacement of existing antennas and addition of antennas attached to the water tank.) – Application incomplete related to fees and deposit agreement. Applicant made aware 09-23-13 Location: 6233 Baker Road – PID#03-116-22-12-0443
Application Info (2013-00) Planning Commission City Council Date Submitted 09-19-13 Notice to Paper Date N/A Notice to Paper Date N/A Date Complete Resident Notice Date N/A Resident Notice Date N/A st
120 Day Deadline Meeting Date N/A 1 Meeting Date N/A nd
Initial DRC review 10-24-13 2 Meeting Date N/A
File#2014-04TM by Verizon Wireless (c/o – Paul Harrington – Buell Consulting) – Contact – Paul Harrington 612-810-8174 (Approved 00-00-14) Review time? Days Request: Antenna Maintenance (addition of antennas and related telecommunication equipment on an existing tower.) – Incomplete Location: 17185 Valley View Road – PID#08-116-22-243-0003
Application Info (2014-04) Planning Commission City Council Date Submitted 04-11-14 Notice to Paper Date N/A Notice to Paper Date N/A Date Complete 00-00-14 Resident Notice Date N/A Resident Notice Date N/A st
120 Day Deadline 98-02-14 Meeting Date 06-09-14 1 Meeting Date 6-17-14 Initial DRC review 04-17-14 2nd Meeting Date 07-15-14
Meeting Calendar May June S M T W TH F SA S M T W TH F SA 1 2 3 1 2 3 4 5 6 7 4 5 6 7 8 9 10 8 9 10 11 12 13 14 11 12 13 14 15 16 17 15 16 17 18 19 20 21 18 19 20 21 22 23 24 22 23 24 25 26 27 28 25 26 27 28 29 30 31 29 30
May 26 – June 30
DATE EVENT LOCATION/TIME
Mon, May 26 Memorial Day – City Offices Closed -- Mon, June 2 Parks, Recreation & Natural Resources Commission 7:00 p.m., Council Chambers
Mon, June 9 Planning Commission 7:00 p.m., Council Chambers
Tues, June 10 Conservation Commission 7:00 p.m., Prairie Room
Mon, June 16 Heritage Preservation Commission 7:00 p.m., Prairie Room Council Workshop 5:00 p.m., Heritage Rooms Tues, June 17 City Council Meeting 7:00 p.m., Council Chambers Mon, June 23 Planning Commission 7:00 p.m., Council Chambers