JUNE 25, 2021
SRN (SLOW RELEASE NITROGEN) FOR CATTLE FEED PLANTS TENDER 2021-22 TENDER DOCUMENT (IN HARD COPY): MDCMPUL/2021-22/CFP/187/SRN (SLOW RELEASE NITROGEN)
PURCHASE DEPARTMENT
MEHSANA DISTRICT CO-OPERATIVE MILK PRODUCERS’ UNION LIMITED Dudhsagar Dairy, Highway, Mehsana – 384002 Phone: 02762-253201 Fax: 02762-253201, www.dudhsagardairy.coop
MEHSANA DISTRICT CO-OPERATIVE MILK PRODUCERS‟ UNION LIMITED E-Tender cum Reverse Auction Document: MDCMPUL/2021-22/CFP/187/ SRN (Slow Release Nitrogen)
Contents 1. General Information ...... 2 2. Specifications and Special Terms & Conditions of SRN (Slow release Nitrogen) ...... 7 Specific Terms & Conditions of Supply of SRN (Slow release Nitrogen) ...... 7 3. Specifications: SRN (Slow release Nitrogen) SAP Code : CFEED000144 ...... 9 4. Bidding party information and Check List ...... 11 5. Tender Price Bid Format - SRN (Slow Release Nitrogen) ...... 13 6. Special Terms and Conditions ...... 14
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MEHSANA DISTRICT CO-OPERATIVE MILK PRODUCERS‟ UNION LIMITED E-Tender cum Reverse Auction Document: MDCMPUL/2021-22/CFP/187/ SRN (Slow Release Nitrogen)
1. General Information Mehsana District Co-operative Milk Producers‟ Union Limited, Mehsana (MDCMPU Ltd.) popularly known as Dudhsagar Dairy, (located at Mehsana in Gujarat) is one of the largest Co-operative Dairy in India. MDCMPU Ltd was established in 1960 with the noble intention of ensuring a fair return to the milk producers. It is a district level apex body of milk cooperative societies in Mehsana District which aims to provide remunerative returns to milk producers‟ and also to serve the interest of consumers by providing quality and safe milk and milk products which give good value for money. It is having eights dairies, two milk chilling centres, two cattle feed plants, semen collection plant and one Dairy Science College. Various products manufactured are milk in milk pouches, Dahi, Buttemilk, Ghee, Table Butter, Milk Powder, Sweetened Condensed Milk, Ice Cream, Flavoured milk and long shelf life (UHT) milk. It is selling almost all milk and milk products in India and abroad under the brand name of Amul and Sagar and having total turnover of around Rs. 4700/- crores (FY 2018-19) with its broad base of more than 10 lakh farmer members in Gujarat, Rajasthan and Haryana states.
For more details about us kindly visit the following websites:
1. Dudhsagar Dairy: http://www.dudhsagardairy.coop/ 2. Pashu Samvardhan Kendra, Jagudan: http://www.sagarxjagudan.com/ 3. Mansinhbhai Institute of Dairy & Food Technology: http://www.midft.com/ 1.1 Notice Inviting Tender MDCMPUL/2021-22/CFP/ SRN (Slow release Tender Notice No. Nitrogen)
Tender Documents available for 25th June 2021, 11.00 AM onwards on our website download from Date – http://www.dudhsagardairy.coop/tenders/ Tender Document available for 03rd July 2021 till 06.00 PM download till Date Pre-Bid Meeting No Last Date & Time for submission of 03rd July 2021 , till 6.00 PM tender fee, EMD and commercial bids Bid Validity Period 30 Days Tender Document Fee: Rs. 2500.00 + 18% GST = Rs. 2950.00 Bid Security/EMD (INR) Rs. 1,00,000/- Bid Document Fee/EMD Payable To Mehsana District Co-operative Milk Producers‟ Union
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MEHSANA DISTRICT CO-OPERATIVE MILK PRODUCERS‟ UNION LIMITED E-Tender cum Reverse Auction Document: MDCMPUL/2021-22/CFP/187/ SRN (Slow Release Nitrogen)
Ltd., Mehsana Mehsana District Cooperative Milk Producers Union Beneficiary Name Limited Credit Account Number 02380310000063 Account Type Cash Credit Bank Name HDFC Bank Ltd Bank Branch Name Mehsana Branch IFSC Code HDFC0000238 Name of Company Mehsana District Co-operative Milk Producers‟ Union Ltd, Dudhsagar Dairy, Highway, Mehsana, Gujarat, PIN – 384002 Supply of SRN (Slow release Nitrogen) for Cattle Name of Tender Feed Plant Jagudan and Ubkhal Supply of SRN (Slow release Nitrogen) for Cattle Name of Work Feed Plants at Jagudan and Ubkhal Estimated cost of work Rs. 10 lakhs Our Website Address http://www.dudhsagardairy.coop/tenders/ Other Terms and Conditions 1. For General Purchase terms and condition kindly-: visit http://www.dudhsagardairy.coop/wp- content/uploads/2021/02/PO_Terms__Con ditions.pdf 2. Bidders have to abide by all terms and conditions and specifications of items mentioned in tender document. 3. Bids without tender fee and EMD will not get considered. 4. Bidder has to provide Original DD / proof of payment of Tender fee and EMD in tender document as required along with all supporting documents. Tender Document has to be submitted in Hard copy in sealed envelope to Purchase department at Dudhsagar Dairy, Mehsana. 5. Bidder must write “Tender document for supply of SRN (Slow Release Nitrogen)” on the sealed envelope. 6. In case of dispute, decision taken by I/C
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MEHSANA DISTRICT CO-OPERATIVE MILK PRODUCERS‟ UNION LIMITED E-Tender cum Reverse Auction Document: MDCMPUL/2021-22/CFP/187/ SRN (Slow Release Nitrogen)
Managing Director will be final. Officer Inviting Bids I/C Managing Director Bid Opening Authority I/C Managing Director Address where tender document is to I/C Managing Director be submitted in sealed envelope Mehsana District Co-operative Milk Producers‟ Union Ltd., Dudhsagar Dairy, Highway, Nr. Radhanpur Char Rasta, Mehsana, Gujarat-384002 Contact Details 02762-253201-05 Contact Person Contact No. E-mail ID For Technical details: Dr. Ketul Chaudhari 6659893695 [email protected] Lab I/c Jagudan Cattle Feed Plant For commercial queries and help in 02762- [email protected] filling tender: 253201, [email protected] Extn:161 & [email protected] 164 Address of cattle feed plants where Jagudan Mehsana Dist. Coop. Milk Producers material is to be delivered Union Ltd., Jagudan Cattle Feed Plant, Village-Jagudan, Nr. Mevad Toll Naka, Taluka & Dist. Mehsana. Ubkhal Mehsana Dist. Coop. Milk Producers Union Ltd., Ubkhal Cattle Feed Plant, Kukarwada, Taluka-Vijapur, Dist. Mehsana. 1.2 Eligibility Criteria Technical / Commercial Eligibility Preferably the Bidder/ supplier should be dealing in similar nature of material/products and have executed orders of similar nature of materials/products to cattle feed plants or food industry organisation. However if the bidder is new in trade, he need to provide the details of reliable source(s) from where he will be supplying the material like Authorised Dealer Certificate from manufacturer, Agency Agreement etc.. Bidders are requested to submit available copy of executed PO or any supporting documents.
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MEHSANA DISTRICT CO-OPERATIVE MILK PRODUCERS‟ UNION LIMITED E-Tender cum Reverse Auction Document: MDCMPUL/2021-22/CFP/187/ SRN (Slow Release Nitrogen)
The vendors which are blacklisted by our organization or any other dairy in GCMMF or by NDDB are not eligible to bid, bid will not be accepted and EMD may be forfeited. Even order issued to such bidder may get cancelled. 1.3 Sale of Tender Document and Payment of Tender fee and EMD The Tender Document shall be available for download as mentioned in the notice inviting tender published in the newspaper and also in this tender document. The Tender Fee and EMD Amount should be paid by NEFT/RTGS/IMPS/DD to Mehsana District Co-operative Milk Producers‟ Union Limited in the bank account mentioned earlier in table. Original DD/ Proof of online payment to be attached along with tender submission. Tender fee (non-refundable) and EMD (refundable) amount is mentioned in 1.1. Notice Inviting Tender. The security deposit /EMD will be interest free. Any future correspondence/corrigendum/notice/updates if any related to this tender document will get published on http://www.dudhsagardairy.coop/tenders/ 1.4 Submission of Tender Bidder has to submit filled tender document along with Tender Fees/EMD payment details and Price bid in a sealed envelope at our head office to „Purchase Department‟, at „Mehsana District Cooperative Milk Producers Union Ltd., Dudhsagar Dairy, Highway Road, Nr. Radhanpur Circle, Mehsana – 384 002‟ on or before 03rd Jujy 2021 06.00 PM. Bidder must write “Tender document for supply of SRN (Slow Release Nitrogen)” on the sealed envelope. Bidder should submit bid (Price) as per the Table on this document Page No.13 only. Following documents are required: 1. Proof of NEFT/ Original DD. 2. Signed and sealed copy on each page of tender document. 3. Copy of balance sheet of FY 2017-18, 2018-19, 2019-20 & 2020-21 (if available). 4. Copy of GST certificate. 5. Copy of PAN No. 6. Vendor Registration Form (Only if Bidder is not already registered as vendor with Dudhsagar Dairy) duly filled and signed along with original cancelled cheque. 7. Product leaflet if available. 8. P.O. and work completion copy as specified in above Eligibility Criteria (if available). 9. Reference list in Gujarat. 10. Authorisation certificate by Original Manufacturer (in case of trader) in ORIGINAL Bidder must submit all supporting documents of Tender bid with proper paging and indexation at beginning. Tender document should be submitted in hard copy duly signed and sealed each page at first and page no. of supporting documents should start then e.g. If our tender document is of total 15 pages, then page no. of your
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MEHSANA DISTRICT CO-OPERATIVE MILK PRODUCERS‟ UNION LIMITED E-Tender cum Reverse Auction Document: MDCMPUL/2021-22/CFP/187/ SRN (Slow Release Nitrogen)
supporting document should start from page no.16. Page no. of respective supporting document must be mentioned in Checklist‟s last column for proper verification of supporting documents. Highlighting of requirement compliance should be done on respective page of tender bid document. 1.5 Bid Security All Bids must be accompanied by Earnest Money Deposit (EMD) in the form specified in the Bidding document. The Bids not accompanied with EMD shall be summarily rejected. The Bid security shall be denominated in Indian Rupees of value as specified. The Bid security may be forfeited if: 1. A Bidder or Supplier withdraws its bid during the period of bid validity specified by the Purchase on the tender document OR 2. In case of successful Bidder / Supplier, if the Bidder / Supplier fails to sign the contract or execute the contract within specified period of contract. 1.6 Negotiation Dudhsagar Dairy reserves the right to negotiate with any / all of the bidders. 1.7 Rights Reserved by Dudhsagar Dairy, Mehsana Dudhsagar Dairy, Mehsana, at its sole discretion and without assigning any reason thereof, reserves the right to accept and / or reject the whole or part of any or all the Bids received at any stage of tender. 1.8 Acceptance of Tender Terms and Conditions by Bidder Submitting hard copy and participating in tender will be treated as acceptance of all terms and conditions of tender document.
I/C Managing Director Mehsana District Cooperative Milk Producers Union Limited Dudhsagar Dairy, Mehsana
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MEHSANA DISTRICT CO-OPERATIVE MILK PRODUCERS‟ UNION LIMITED E-Tender cum Reverse Auction Document: MDCMPUL/2021-22/CFP/187/ SRN (Slow Release Nitrogen)
2. Specifications and Special Terms & Conditions of SRN (Slow release Nitrogen)
Specific Terms & Conditions of Supply of SRN (Slow release Nitrogen) 1. Sample: During verification of technical bid, if our user department needs sample for quality testing & verification, bidder will have to provide necessary sample immediately otherwise his bid may not be considered for final comparative statement. 2. Only after technical approval tender bid will be accepted for final comparison. 3. Delivery – Supplier has to supply the ordered material within 20 days from the date of placing of individual purchase order. 4. Late Delivery Clause: Delivery period should not be more than 20 days. If due to unavoidable circumstances, supplier is not able to deliver within maximum duration of 20 days, supplier shall have to inform purchaser by official communication to extend permissible delivery period. If supplier fails to deliver ordered material within permissible extended period from the date of Purchase Order, then bid security will be forfeited and penalty clause may be applicable. 5. GST 18% will be charged extra on penalty amount. 6. Variation in Order Quantity: Though quantity specified in tender is almost final, quantity may vary while finalizing the order and / or while execution of the complete order. Union may split quantity between 2 or more vendors to ensure timely supply. 7. Payment Terms: 100 % payment within 15 days after receipt, quality inspection and acceptance of goods at site. 8. Price Basis: Rates quoted by bidder should be for each location on delivery FOR Destinations at DSD Mehsana CFP plants and should be inclusive of: a. Packing and forwarding, b. GST as applicable, c. Freight, insurance as well as inland freight & transit insurance up to our store at covering all risks, losses, pilferage, shortages and damages in transit. 9. Rates: Price charged by the supplier for goods delivered under the contract shall not vary from the prices quoted by the supplier in its bid and the contract shall be on fixed price basis. 10. Quality: The material must confirm to our specifications in all respects. The supplies not confirming to our specifications will be rejected at your cost and risk. 11. Declaration: Bidder/Supplier will be responsible if any legal issue arises in the material supplied by the bidder/supplier.
12. Force Majeure: Should any of the force majeure circumstances, namely act of God, natural calamity, fire, Government of India Policy, restrictions (excluding any stock
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MEHSANA DISTRICT CO-OPERATIVE MILK PRODUCERS‟ UNION LIMITED E-Tender cum Reverse Auction Document: MDCMPUL/2021-22/CFP/187/ SRN (Slow Release Nitrogen) limits), strikes or lock-outs by workmen, war, military operations of any nature and blockades preventing the Supplier/Buyer from wholly or partially carrying out their contractual obligations, the period stipulated for the performance of the Contract shall be extended for as long as these circumstances prevail, provided that, in the event of these circumstances continuing for more than three months, either party shall have the right to refuse to fulfil its contractual obligations without title to indemnification of any losses it may thereby sustain. The party unable to carry out its contractual obligations shall immediately advise the other party of the commencement and the termination of the circumstances preventing the performance of the contract. A certificate issued by the respective Chamber of Commerce shall be sufficient proof of the existence and duration of such circumstances.
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MEHSANA DISTRICT CO-OPERATIVE MILK PRODUCERS‟ UNION LIMITED E-Tender cum Reverse Auction Document: MDCMPUL/2021-22/CFP/187/ SRN (Slow Release Nitrogen)
3. Specifications: SRN (Slow release Nitrogen) SAP Code : CFEED000144
Specification For Tests Requirement UOM
Specification Max./Min. Limits with
SRN Nitrogen Min.23.00 D-iscount %
Protein Min.143.00 - %
Rebate Calculation: SRN (Slow Release Nitrogen)-CFEED000144
Quality Guarantee (%) Up to/down to Rebate I (%) Up to/down to Rebate(%) Parameter
- - - - Nitrogen 23.00 (Min)
Sampling process:
1. As per quality norms sampling will be done into each consignment bags randomly.
2. If any-one sample at the time of double sampling fails, whole lot is rejected.
3. Material shall be free from live weevils/insects.
4. Material should preferably be packed & supplied in sound bags.
5. Suppliers should provide traceability for original source of materials with relevant documents, at the time of supply.
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MEHSANA DISTRICT CO-OPERATIVE MILK PRODUCERS‟ UNION LIMITED E-Tender cum Reverse Auction Document: MDCMPUL/2021-22/CFP/187/ SRN (Slow Release Nitrogen)
Note & Special Conditions SRN (Slow release nitrogen) 1. Every consignment of material will be accepted only when accompanied by COA.
2. If sample is tested from outside lab then whole cost of testing will be on supplier‟s account.
3. The sample will be tested at In-house lab OR CALF (NDDB-ANAND-If require). Final decision for additional rebate or acceptance will be a management decision.
4. The supplier should provide the product related information, research article (any authorized university or department) product certificate & research paper etc.. The supplier shall also certify on his Letter pad that the product contains no any harmful or anti-nutritional agent.
Special Condition: Supplier MUST have all valid/legal documentation pertaining for supply of this material. In case of any legal issue, the supplier shall be wholly responsible and a certificate to that effect shall also be submitted by him to Mehsana DCMPU Ltd. before start of delivery.
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MEHSANA DISTRICT CO-OPERATIVE MILK PRODUCERS‟ UNION LIMITED E-Tender cum Reverse Auction Document: MDCMPUL/2021-22/CFP/187/ SRN (Slow Release Nitrogen)
4. Bidding party information and Check List 4.1 Bidding/participating Party Information: Sr No. Particulars Details 1. Name of party
2. Legal Status (√) Proprietorship / Partnership / LLP / Company / Other 3. Address with Phone No. and email id
4. Name of Contact Person 5. Mobile No. of Contact person 6. Email id of contact person
4.2 General Checklist
The details to be provided by bidders in prescribed General check list format, as below:
Document Confirmation, attached Sr. Particulars Requirement Status or where No. Information applicable? (Yes/No) Agreed for Supply as per our order (Yes 1 Yes / No) Agreed for General Terms and 2 Conditions of tender document (Yes / Yes No) Agreed for SRN Specific Terms of 3 Yes Contract (Yes / No) Agreed for Technical Specifications and 4 Yes Scope of Supply (Yes / No) Earnest Money Deposit (EMD) Paid As per 5 (Yes / No) – Provide details Tender Bank Name :______Date : ______
Ref No.______Amount Rs._____
Tender Fee Paid As per 6 (Yes / No) – Provide details Tender
Bank Name :______Date : ______
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MEHSANA DISTRICT CO-OPERATIVE MILK PRODUCERS‟ UNION LIMITED E-Tender cum Reverse Auction Document: MDCMPUL/2021-22/CFP/187/ SRN (Slow Release Nitrogen)
Ref No.______Amount Rs._____
True copy 7 Submit GST Number required True copy 8 Submit PAN Number required Provide 9 Submit FSSAI License copy (if applicable) details Duly signed and sealed copy of tender 10 Yes document Already Registered with Dudhsagar Yes/No 11 Dairy (Yes / No). If Yes, then mention your Vendor code no. Submit Manufacturer‟s Authorization Original 12 Certificate as per given MAF letter required format As per 13 Turnover (2017-18) (in Rs. Only) tender As per 14 Turnover (2018-19) (in Rs. Only) tender As per 15 Turnover (2019-20) (in Rs. Only) tender Turnover (2020-21) (in Rs. Only) As per 16 (Provisional if available) tender
4.3 Technical Checklist
As per technical eligibility criteria. Write NA in unfilled places.
Sr. PO PO Quantity Make/ Organization Doc. Page Material No. Number Date supplied Brand (Client‟s name) no. in bid 1 2 3 4
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MEHSANA DISTRICT CO-OPERATIVE MILK PRODUCERS‟ UNION LIMITED E-Tender cum Reverse Auction Document: MDCMPUL/2021-22/CFP/187/ SRN (Slow Release Nitrogen)
5. Tender Price Bid Format - SRN (Slow Release Nitrogen) (SAP Code: CFEED000144)
To be filled in by the bidder. Overwriting is not permitted. Any change should be authenticated with full signature of authorised person of the bidding firm. Delivery Location: Jagudan / Ubkhal, Dist. Mehsana Tender Quantity: 50 Metric Tons
Sr. No Particulars Bid Offer by party 1 Make / Brand if any
2 Basic Rate Per MT (Rs).
3 GST @ _____ % on above per MT (Rs).
4 Freight per MT (Rs). (if billed separately)
5 GST on Freight per MT (Rs).
6 Total FOR price per MT (Rs).
7 Total FOR Price for 50 MT (Rs).
Sign with Seal of bidder
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MEHSANA DISTRICT CO-OPERATIVE MILK PRODUCERS‟ UNION LIMITED E-Tender cum Reverse Auction Document: MDCMPUL/2021-22/CFP/187/ SRN (Slow Release Nitrogen)
6. Special Terms and Conditions
List of Penalty For details kindly see respective section. Item Remarks Penalty Late Delivery Up to 7 days after scheduled delivery 3% on short supply date From 8 to 15 days Rs.500 per MT/ 3%/ Rate Difference whichever is higher After 15 days PO Closed Short supply We will wait till 15 days after delivery Rs. 500 per MT/ Rate date for applying late or short delivery Difference whichever is higher clause Rebate/Premium As per tender No delivery Total EMD of material will be forfeited Not lifting Up to 15 days No charge rejected material 16 to 30 days Rs. 50/MT Beyond 30 days Rs. 100/MT If no communication is received till 30 Dispose off days to keep the material Torn bag Rs. 10/- per bag Malpractice As per management decision GST GST will be charged extra on penalty GST (18%)
Standards and Specifications The Goods supplied under this Contract shall confirm to the specification standards mentioned in the tender for respective item and, when no applicable specification/standard is mentioned, to the latest Indian Standards.
Bid Evaluation The price bid will be evaluated separately for each item as below: 1. Bids without tender fee, EMD and other documents required will not get considered. 2. Minimum Bid Quantity Offered should be 1/2 of the tender quantity. Quotation of parties offering less than 1/2 quantity will not get considered. 3. If L1 is unable to offer full quantity required then L2 will be given the chance to match the L1 price for balance quantity and so on. 4. PO quantity can vary depending upon the past supply of the suppliers.
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MEHSANA DISTRICT CO-OPERATIVE MILK PRODUCERS‟ UNION LIMITED E-Tender cum Reverse Auction Document: MDCMPUL/2021-22/CFP/187/ SRN (Slow Release Nitrogen)
5. For smooth supply, more than one supplier can be offered for a particular material at the rate of L1. 6. Decision taken by I/C Managing Director will be final and binding. 7. Union reserves the right to cancel e-tender cum reverse auction at any stage. Price Basis Price charged by the supplier for goods delivered under the tender shall not vary from the prices quoted by the supplier in its bid and the contract shall be on fixed price basis with free delivery at site. The Price specified should also be inclusive of: a. Duties, b. Packing and Forwarding, c. GST wherever applicable, d. Transit insurance and Freight (FOR site) Payment Terms Payment will be made within 15 days from the date of receipt and acceptance of material or invoice and whichever is later by A/C payee cheque / RTGS. Quality, Inspection and Tests 1. The goods supplied should be suitable for manufacturing cattle feed. The supplier shall be responsible for consequential losses / liabilities arising due to supply of sub-standard or poisonous goods. 2. If any inspected or tested goods fail to conform to the specifications, the Purchaser may reject them and the Supplier shall either replace the rejected goods or make all alternations necessary to meet specification requirements free of cost to the Purchaser. 3. The goods should meet the minimum quality parameters set by the union for each type of materials. 4. The goods should be free from dirt, impurities of any kind, insects and fungus infestations and metallic pieces. 5. The goods should be free from any undesirable and objectionable odor of any kind. 6. The product samples will be tested in our laboratory and the test results of our laboratory will be treated as final for purpose of payment. If bidder is not satisfied by result of Union‟s laboratory then sample can be sent to any third-party reputed laboratory at the cost of bidder. For this bidder has to make request in writing. 7. The union reserves the right to go or not for external testing of sample and to accept or reject the results from outside laboratories. 8. The union reserves the right to accept or reject any consignment without assigning any reason and decision of the union in this regard will be fine.
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MEHSANA DISTRICT CO-OPERATIVE MILK PRODUCERS‟ UNION LIMITED E-Tender cum Reverse Auction Document: MDCMPUL/2021-22/CFP/187/ SRN (Slow Release Nitrogen)
Purchase Order Price: As per Reverse Auction or e-tender whichever is lowest. Variation in Order Quantity and Distribution of Order: The order quantity may vary up to 10%, while finalizing the order and / or while execution of the complete order. Order quantity can be divided among more than one bidder at L1 rates to ensure timely delivery of material and reduction in risk. The quantity can be change under the discretion of I/C Managing Director. Acceptance and Confirmation of Order: Hard copy or E-mail copy of the PO will be sent to the party and if there is no communication is made for denial or approval within 3 working days of purchase order issue, it will be considered as confirmation. Assignment: The supplier shall not assign, in whole or in part, its obligations to perform under the contract, except with the Purchaser‟s prior written consent. Such assignment shall not relieve the supplier from any liability or obligation under the contract. Cancellation of PO: The union reserves the right to cancel whole or part of purchase order by giving 3 days of written or telephonic intimation, within the validity period of the purchase order. However, beyond the validity of the Purchase Order (Including POs with extended validity period) may be cancelled without giving any notice and without assigning any reasons. Delivery Terms and Penalty for Late Delivery / Short Delivery The successful supplier shall have to supply the ordered quantity of MATERIAL as per the specifications prescribed within the time frame (20 days) (except Molasses where delivery time frame will be 30 days) and or as mentioned during the Reverse Auction schedule or in PO. Supplier has to follow Delivery Schedule provided by Union. If supplier is not following delivery schedule then Union reserves the right to charge penalty as mentioned earlier. The successful suppliers should take adequate precautions to prevent damage or deterioration to MATERIAL during storage/ transportation. He should also insure the stock during transit at his cost. All the delivery of the goods should accompany with Original and three copies of following documents: a) The supplier‟s invoice showing Purchase Order No., Goods Description, Quantity, Unit price, Total amount etc. b) Delivery note / Packing list. (Actual No of Bags with type i.e. HDPE/PP/jute bag to be mentioned. c) Lorry receipt. d) Certificate of origin (for imported items). e) Excise Gate Pass / Octroi receipts, where ever applicable f) Any other document evidencing payment of statutory levies. Consignment without valid documents will not be accepted. The material will be received as per factory timing of Union.
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MEHSANA DISTRICT CO-OPERATIVE MILK PRODUCERS‟ UNION LIMITED E-Tender cum Reverse Auction Document: MDCMPUL/2021-22/CFP/187/ SRN (Slow Release Nitrogen)
The net weight (excluding of empty HDPE/PP/jute bags) of the delivered goods is recorded for determining the quantity supplied. This quantity would be considered for calculation of the trade amount. The payment is processed based on the accepted quantity and quality report of our Union. The minimum weight of empty HDPE/PP bag (200gm) / jute bag (1.30 kg for DORB and 1.20 kg for other raw materials) will be deducted from the received/accepted weight for making payments. If the material supplied is found to be of inferior quality as compared to the specifications, the Union may reject the material all together or accept the same at reduced rates determined on the basis of Rebate schedule. In case of delayed supply as per the above given delivery schedule liquidated damage for delay in supply shall be recovered to be computed @ 3% of the value of goods as given in table doccument. Undelivered quantity beyond one week from the mandated delivery time frame will termed as default and accordingly forfeiture will be initiated to the extent of undelivered quantity. In addition to this, we reserve the right to forfeit the security deposit and/ or blacklist the firm. Short Delivery 1. It is expected that all the suppliers meet their commitment of full supply within the delivery period as mentioned in the PO. 2. If the total quantity supplied is less than 90% of the PO quantity, the differences in the cost of short supply quantity will be recovered from the supplier as per following formula Difference of cost per MT to be recovered from supplier = (Q1 – Q2) * (R1 – R2) Where Q1 = PO quantity in MTs Q2 = Quantity Actually supplied in MTs R1 = The rate prevailing on the last delivery date as per PO or next contracted rate after the last delivery date in Rs./MT. R2 = The PO rate in Rupees/MT OR Rs. 500 per MT whichever is higher and shall be adjusted against your pending payment or Security Deposit. For Gunny Bag, late penalty will be @ Re 1/- per bag for first 7 days and @Rs 2/- per bag 8-15 days after this Union may cancel the PO. If NO supply is made within stipulated delivery period, TOTAL EMD of that material will be forfeited and party will be blacklisted for that particular material for next 3 months in participating in any of the cattle feed tender.
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MEHSANA DISTRICT CO-OPERATIVE MILK PRODUCERS‟ UNION LIMITED E-Tender cum Reverse Auction Document: MDCMPUL/2021-22/CFP/187/ SRN (Slow Release Nitrogen)
Excess Delivery Bidders should supply the goods as per the quantities mentioned in the order. However, union will accept quantity up to 10% variation of order quantity at same rate as mentioned in the Purchase order. Lifting of Rejected Goods In case of rejections in supplies made by you, no payment will be made by Union. Further the rejected material will be defaced / handled by the union as we deem feet, and will be return to you at your cost. If the rejected material is not lifted by you within 7 days from the date of intimation the Union is free to charge storage charges or dispose off the material as we may deem fit. 1. The suppliers will be intimated, if any of the consignment is rejected or any of the grounds, it will be responsibility of the supplier to lift the rejected the goods within 30 days from the time the supplier is given Telephonic/Fax intimation. 2. In case of rejection of consignment: a. No charge till 15 days of rejection and communication to party b. Rs. 50/- per MT per day from 16th to 30th day of rejection c. Dispose off of material at the risk and responsibility of the supplier or Rs. 100/- per MT per day after 30 days if supplier makes a written request to keep material for lifting. Weighment The suppliers should weigh consignment before dispatching to us and weighment slip should always accompany the consignment. However, the weight recorded at our cattle feed plants will be treated as final for payment. In case of doubts, truck drivers or supplier‟s representatives may weigh the consignment on private weigh bridge outside the factory premises and provide a weighment slip for verification at our end. The weight will be calculated on a net weight basis and a deduction of 200 grams per PLASTIC bag will be deducted from the weight of material. Similarly, 1.3 kg will be deducted per GUNNY BAG for DORB and 1.20 for other raw-materials.
Packing The goods should be supplied in sound gunny bags (new or old) or HDPE bags appropriate for the raw material supplied. The goods packed in torn or unsound condition of gunny bags may be rejected. In-case the bags in which the raw-material is supplied are torn there will be a deduction of Rs. 10/- per bag from the consignment supplied. Approval The supplier shall have all the necessary legal approvals required (if any). Union will not be responsible for the same.
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MEHSANA DISTRICT CO-OPERATIVE MILK PRODUCERS‟ UNION LIMITED E-Tender cum Reverse Auction Document: MDCMPUL/2021-22/CFP/187/ SRN (Slow Release Nitrogen)
Jurisdiction Settlement of any dispute out of the Purchase Order / Contract against this Bid shall be subject to the courts at Jurisdiction Mehsana, Gujarat only. Force Majeure Should any of the force majeure circumstances, namely act of God, natural calamity, fire, Government of India Policy, restrictions (excluding any stock limits), strikes or lock-outs by workmen, war, military operations of any nature and blockades preventing the Supplier/Buyer from wholly or partially carrying out their contractual obligations, the period stipulated for the performance of the Contract shall be extended for as long as these circumstances prevail, provided that, in the event of these circumstances continuing for more than three months, either party shall have the right to refuse to fulfill its contractual obligations without title to indemnification of any losses it may thereby sustain. The party unable to carry out its contractual obligations shall immediately advise the other party of the commencement and the termination of the circumstances preventing the performance of the contract. A certificate issued by the respective Chamber of Commerce shall be sufficient proof of the existence and duration of such circumstances. Maintaining of Ethical Standards in Business It is highly necessary for the suppliers to ensure that business ethics are maintained at the highest degree with Union. In no case we will be able to tolerate any unethical practice by the supplier by way of offering either cash or in kind or compensation in any form either to get the rejected material accepted or to get higher volume of the business than the approved quantity.
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