Virginia Polytechnic Institute and State

ADDENDUM # 1 TO RFP # 0054753

VIRGINIA POLYTECHNIC INSTITUTE AND STATE UNIVERSITY (Virginia Tech) Procurement Department (MC 0333) North End Center, Suite 2100 300 Turner Street NW Blacksburg, Virginia 24061

DATE NEW DUE DATE AND HOUR

June 21, 2018 Friday, July 6, 2018

ADDRESS ALL INQUIRIES AND CORRESPONDENCE TO: Kimberly Dulaney, Asst. Director & Contracts Mgr. E-MAIL ADDRESS: [email protected] TELEPHONE NUMBER (540) 231-8543 FAX NUMBER (540) 231-9628 AFTER HOUR MESSAGES (540) 231-6221

ACC-ESPN Network Broadcast Control Room Expansion Equipment and Integration Services

1. The following questions have arisen as a result of the RFP:

Question 1. Are there any requirements for union labor on this job-site?

VIRGINIA TECH ANSWER: No

Question 2. Is this project subject to prevailing wages?

VIRGINIA TECH ANSWER: No

Question 3. Please confirm if vendors are required to be enrolled in the eVA procurement site prior to bidding, or if it just needs to be done prior to being awarded a contract.

VIRGINIA TECH ANSWER: Vendors are expected to be registered with EVA prior to contract award

Question 4. Regarding the Edit Storage and Misc. section of Attachment C Equipment List, what is the required capacity of the storage?

VIRGINIA TECH ANSWER: Line 818 (112) 6TB Drives

Question 5. What is the approximate expected annual growth in storage use?

VIRGINIA TECH ANSWER: They will keep (2) years on-line and Offline the rest to LTO

Question 6. The design documents show that there will be 20 edit suites. A – Will all 20 suites being accessing the storage? VIRGINIA TECH ANSWER: Yes B – What codecs will the editors be using? VIRGINIA TECH ANSWER: XD CAM for now, but will explore as the system is being built C – What are the expected resolutions, frame rates, and color bit rates? VIRGINIA TECH ANSWER: 1080P/60 D – How many streams per editor? VIRGINIA TECH ANSWER: Not determined yet.

Question 7. Confirm information informally received at the June 13 conference, the editors will be communicating with the storage via 10Gb Ethernet

VIRGINIA TECH ANSWER: Yes

Question 8. In the Media Asset Management subsection, the Quantum Storage Manager Archive plugins for CatDV are listed, but there is no Quantum archive target identified in the RFP (tape, object storage, and/or cloud)?

VIRGINIA TECH ANSWER: You will have a Quantum Shared Storage, LTO Tape

Question 9. How can all scenic elements be loaded into the studio space? Can a full 53’ truck back up to the main front doors of the studio space?

VIRGINIA TECH ANSWER: Thru the front door will be best, will not be able to back up to door, unload from street right into front door.

Question 10. Are the black divider walls with doors part of construction? How is it integrated into scenic wall flats?

VIRGINIA TECH ANSWER: The divider walls are a part of construction; the flats can attach to them. See VT-615

Question 11. Are the ACM background panel walls in Anchor Desk 2 elevation part of the set build or part of construction? What is the overall height of these wall panel flats?

VIRGINIA TECH ANSWER: See drawing VT-615

Question 12. What is final finish of the ACM wall?

VIRGINIA TECH ANSWER: See drawing VT-618

Question 13. If the “VT” dimensional open paneling wall is to be fabricated as dimensional, what is the thickness of the material? Is the thickness of the material painted a color, different than the face material?

VIRGINIA TECH ANSWER: Set designer choice on thickness, VT-618 is scaled per detail. All color is the same

Question 14. Please explain further the aluminum bar for DMX cove lighting for anchor desk wall 2

VIRGINIA TECH ANSWER: Up lighting feature LED Multicolor Light DMX controlled by lighting console

Question 15. What are the dimensions and construction details of the exterior riser?

VIRGINIA TECH ANSWER: VT-614

Question 16. Does the exterior riser need casters/brakes?

VIRGINIA TECH ANSWER: Depends on weight, preferably no so it could store behind the main set.

Question 17. How does the exterior riser store? Is a rolling cart or crate required?

VIRGINIA TECH ANSWER: See above

Question 18. Can a standard brushed aluminum wood backed laminate or standard metal laminate be substituted for Wrisco brushed aluminum laminate?

VIRGINIA TECH ANSWER: Yes, as long as it matches design intent for the camera look.

Question 19. Detail any graphics/signage required for the control room areas? Graphics are shown but no details/sizes for production or method of fabrication.

VIRGINIA TECH ANSWER: As shown, these will be Vinyl applications

Question 20. Is control room entrance (rendering page 13) part of the scenic set build scope? Please detail.

VIRGINIA TECH ANSWER: As shown, these will be Vinyl applications

Question 21. For anchor desk wall, detail method of fabrication and specific location of LED light sources. How is the perforated aluminum panel with reflective white vinyl illuminated to achieve desired amplified wall wash?

VIRGINIA TECH ANSWER: Open on top

Question 22. For anchor desk wall, how is the brushed aluminum frame and background panel illuminated (front lit or halo lit)? Appears that brushed aluminum surface is lit from halo lighting behind monitors.

VIRGINIA TECH ANSWER: Open on top

Question 23. Does Interview Desk platform need to be on casters/brakes?

VIRGINIA TECH ANSWER: No

Question 24. For main anchor desk, what is the thickness of the acrylic top?

VIRGINIA TECH ANSWER: Standard is fine

Question 25. Interview Backdrop – Confirm that the short throw projection screen has been replaced with static graphics that ae rear illuminated.

VIRGINIA TECH ANSWER: This is a static back lit, changeable.

Question 26. Interview Backdrop – are the graphics attached to the structure or is the “mural” a flat mural behind the curved scenic

VIRGINIA TECH ANSWER: Attached to structure

Question 27. Window Displays – Are the chrome support pipes to be supplied by the scenic vendor? Should pipe diameter measurement be pulled from the drawing (to scale?).

VIRGINIA TECH ANSWER: This is scenic from the grid to the floor, 2” pipes

Question 28. Wall logo elevation – Is upper and lower brushed aluminum trim to be supplied by scenic builder? Is that something that should fall under the construction since wall is curved?

VIRGINIA TECH ANSWER: Scenic

Question 29. Wall logo elevation – if repeat “Virginia Tech” are to be dimensional, what is the thickness of the letters and how is that affected by the curved wall. If dimensional, is return thickness a different color than face (same as “VT” letters)?

VIRGINIA TECH ANSWER: See previous answer

Question 30. Is there ample access to the studio area with a man lift to install scenic items?

VIRGINIA TECH ANSWER: Yes

Question 31. Green Screen – Is brick wall flat camera right of green screen part of scenic?

VIRGINIA TECH ANSWER: The brick columns are a part of the building structural

Question 32. What is the studio floor treatment and is that in the scenic scope?

VIRGINIA TECH ANSWER: Floor is in construction and will be a poured epoxy black

Question 33. GTC Item #31 -Please confirm that state sales tax is not to be included in equipment or labor pricing for this bid.

VIRGINIA TECH ANSWER: Provide proposals without sales tax included. This will be determined at a later date with the winning vendor.

Question 34. VII.A.8.a requests warranty of labor and materials for twenty-four (24) months. VIII.A.5 requires a one (1) year parts and labor warranty. Please clarify.

VIRGINIA TECH ANSWER: 12 months with a 12-month option

Question 35. Based on discussions at the Pre-Bid meeting, please confirm that section VII.B.1.f.2), which states that owner will provide fiber between TOC and venues, SI to terminate and dress into owner- provided LIU, is applicable; and section VII.B.1.f.4), which states that owner will provide, terminate, and test all backbone fiber, is incorrect and should be deleted. Please clarify.

VIRGINIA TECH ANSWER: Per Spec Part 4 Execution Fiber Termination of owner provided fiber between facilities a. Owner will provide: i. 96 Strands of SM cable from TOC rack to Facility Press Box or IDF Rack ii. Owner will provide LIU, 6 pack ST pass thru plates for both the TOC and Field Locations:

1. Lane Stadium Truck Dock (96 Strand SM Fiber

2. Lane Stadium FOH (96 Strand SM Fiber

3. English Field (96 Strand SM Fiber

4. Tech Softball Park (96 Strand SM Fiber

5. Thompson Field (96 Strand SM Fiber

6. Cassell Coliseum (96 Strand SM Fiber

7. Indoor Practice Field (96 Strand SM Fiber

8. Merryman TOC (96 Strand SM Fiber b. System Integrator will provide: i. Fusion Splice pigtail for 24 strands with option of an additional 24 strands per facility.

1. All pigtails will be fusion spliced with “ST” connector

2. Mechanical splices are not permitted ii. Splices will be dressed into the owner furnished LIU and connected to owner furnished pass through plate iii. All terminated connections will be labeled in the LIU iv. All terminated connections will be tested and documents to go with the owner provided as built of the runs

1. Refer to specification for acceptance criteria for fiber terminations

2. All testing results will be submitted to the consultant and owner in soft form v. Any fiber not able to be certified will need to be tested with an OTDR, if found to be a problem in the line itself, it will be the responsibility of the owner to correct at their expense, if found to be a problem with the connection, it will be for the systems integrator to correct at no cost to the owner. Trace of test to be provided to consultant and owner vi. Total termination expected are 384 terminations with an option for the remaining 384 for a total of 768

1. Please give a per termination cost if the owner chooses to select on location and number vii. Fiber to be terminated is as follows with them all originating from the TOC home run to the location:

1. Lane Stadium Truck Dock

2. Lane Stadium FOH

3. English Field

4. Tech Softball Park

5. Thompson Field

6. Cassell Coliseum

7. Indoor Practice Field 8. Merryman TOC

Question 36. VII.B.1.f.2.f) states that 384 (optionally 768) fiber terminations are expected for the interfacility fiber runs. Based on answer to RFI#3, can you confirm total terminations expected?

VIRGINIA TECH ANSWER: See above per spec 5

Question 37. Pertaining to the 96-strand fiber runs, is the "Lane Stadium FOH" location demark point to be the racks in the Studio Control Room?

VIRGINIA TECH ANSWER: Yes

Question 38. Regarding the running of a pair of video lines to the video display processors at each venue: a. Which venues have processors? b. Can we assume the processors are in the vicinity of the IDF or Press Box location of the fiber rack? (less than 50'?)

VIRGINIA TECH ANSWER: If there is a video board it will be less than 50’ to the processor.

Question 39. What is the distance between the Studio and TOC? Is an established cable pathway provided and are there any overall drawings of the entire area?

VIRGINIA TECH ANSWER: Roughly 150’

Question 40. It is understood that Edit rooms 1 and 2 are located in Rooms S106A and S106B (Drawing VT-010) and Edits 3 through 9 are located in the cubicles also shown on drawing VT-010. Are Edits 10 through 13 (Editing Laptops) associated with any particular locations? If so, where will these be located?

VIRGINIA TECH ANSWER: Conference Table

Question 41. Are Edits 14 through 20 to be installed in the Merryman Building or elsewhere?

VIRGINIA TECH ANSWER: Existing Merryman locations

Question 42. VII.B.1.f.5) states all units need to interface with DataLinq servers and scoring systems. a. Does this apply to the Fiber section that it is in? b. If so, which units are being referred to?

VIRGINIA TECH ANSWER: This will come thru the fiber connections

Question 43. Ref # 246, 251, 256, 261, 266 - The Marshall CV502-WPMB does not support a genlock input as shown on drawing VT-204. Should these POV cameras be replaced with the Marshall CV565- MGB? (The CV565-MGB does not have an IP67 rating)

VIRGINIA TECH ANSWER: Change this spec to the CV565-MGB GENLOCK Camera with 3G/HDSDI/HDMI

Question 44. Ref # 753, other Edit Suites - The Matrox MXO2RUMAX/N appears to be discontinued. Is there a preferred alternative device?

VIRGINIA TECH ANSWER: Use their replacement or equal replacement

Question 45. Ref # 1010, 1032, 1054, 1076 - English Field, Tech Softball Park, Thompson Field, and Cassell Coliseum are to be provided with a Middle Atlantic WRK-4432 equipment rack. What other accessories should the SI provide? (side panels, vented top, power strips, grounding bar)

VIRGINIA TECH ANSWER: Per Spec 6

Equipment Racks shall be Middle Atlantic Products model WRK-44-32LRD, or approved equal, with accessories as noted below. Quantity of racks shall be as required to house all equipment supplied under this scope of work. Any unused rack mounting spaces shall have blank panels to fully enclose the rack assembly. Multiple racks shall be anchored together using appropriate ganging hardware. Standard solid rear door shall be replaced with Middle Atlantic Products model MW-LVRD-44 vented rear door. a. Provide two (2) side panels per individual stand-alone rack or series of racks ganged together. The intent is to have an enclosed rack system. A single stand-alone rack would have two (2) side panels and a series of three (3) racks ganged together would also have two (2) side panels. Side panels shall be Middle Atlantic Products model SPN-44-312, or approved equal. b. Provide Middle Atlantic Products model MW-4QFT-FC integrated fan top, or approved equal, for each rack. Fan shall be thermostatically controlled to ensure in-rack temperatures of less than 100 degrees Fahrenheit. c. Provide two (2) Middle Atlantic Products model LT-GN-PL gooseneck work lights for each rack required for this scope of work. d. Provide Middle Atlantic Products model PDT-1220C-NS, (12 Outlet Vertical Strip) or approved equal, in rack vertical power strip. Power strip shall have enough receptacles to accommodate all equipment housed in the associated rack with a minimum of two spare receptacles per rack. Power connector to be a L20-20P 20A twist lock plug.

Question 46. Ref # 1123 - Regarding the TOC Racks, the equipment list shows WM-VT rack top, while RFP spec shows the MW-4QFT-FC fan top. Which model is preferred?

VIRGINIA TECH ANSWER: Per Spec Provide Middle Atlantic Products model MW-4QFT-FC integrated fan top, or approved equal, for each rack

Question 47. Ref # 851 - SI to supply seven (7) cubicles. Does scope of SI work include assembly and power/LV connection? Once installed, how are users to access Power and Data panels mounted on the wall behind the cubicles?

VIRGINIA TECH ANSWER: Cubicles are a part of construction or FF&E

Question 48. Ref # 895 - Evertz modular frames are requested with 48VDC power supplies. Is this as intended?

VIRGINIA TECH ANSWER: Defer to Manufacturer

EQUIPMENT LIST RFI’S – 2.0 Broadcast Cabling

Question 49. Drawing VT-702 shows coax cabling to multiple JBT locations at English Field and Tech Softball Park, but the equipment lists for each of these JBT's does not show a BNC I/O panel. Are these existing or should SI provide as new?

VIRGINIA TECH ANSWER: This should be a new panel

Question 50. Please provide cabling distances between press box (or IDF) and each JBT location at all remote venues.

VIRGINIA TECH ANSWER: See Attachment H (attached by this addendum) for distance 7

Question 51. Studio BSP's appear to have been left off the equipment list and studio floor plans. How shall camera and A/V signals interface to the TOC?

VIRGINIA TECH ANSWER: There should be a plate in each room that feeds back to the racks located in the studio control room. This will then jump to any of the control room via fiber. Add (3) ES943U to each of the studios as well.

(4) PGM, (2) PVW, (2) RTR In, (2) RTR Out, (6) Tie (4) SMPTE, (6) Fiber(ST-SM) (8) Mic, (6) Line, (2) PGM, (1) Aux, (2) RTR L+R In, (2) RTR L+R Out, (6) Tie L+R (4) IC-A, (4) IC-B, (4) IC-C, (6) IFB, (1) Studio

Question 52. It is understood that a small interview set may be temporarily set up outdoors in front of the studio building. Is the SI to provide a portable lighting system for this outdoor set?

VIRGINIA TECH ANSWER: No

Question 53. Please confirm that SI is NOT to provide entrance awning glass and steel roof covers.

VIRGINIA TECH ANSWER: Correct

Question 54. Re. 55" IR Touchscreen, what processing device is this touchscreen to be interfaced to? (Comm from the touchscreen is USB, which would have distance limitations.)

VIRGINIA TECH ANSWER: Media Player located in the rack in the control room behind it.

Question 55. Telescript TECHRC software - is this to be run on an OFE computer? If not, should SI supply?

VIRGINIA TECH ANSWER: This is a turn-key, SI to supply, this will also need to run on the KVM system

Question 56. Does VT have a preferred Set Construction firm identified? Perhaps a SWaM with VT experience?

VIRGINIA TECH ANSWER: We do not have a preference if they have credentials to build the set pieces

Question 57. Regarding Sony BP-U60T.B, in Sony-speak, the ".B" signifies a B-stock unit. Is this as intended?

VIRGINIA TECH ANSWER: This is not the intent, please disregard. This will be new stock.

Question 58. SI to supply three (3) double-tier lockers?

VIRGINIA TECH ANSWER: Will be a part of FF&E no SI

Question 59. Is SI responsible for proper assembly and installation?

VIRGINIA TECH ANSWER: See Above

Question 60. Are these lockers to be free-standing or anchored to a wall?

VIRGINIA TECH ANSWER: See Above

Question 61. VT-010 - Which areas have Raised floor tiling and at what height?

VIRGINIA TECH ANSWER: Tile and will be 8”

Question 62. VT-010 - Who is responsible for corner desks in engineering office?

VIRGINIA TECH ANSWER: Will be a part of FF&E, not SI

Question 63. VT-010 - Who is responsible for straight desk in engineering office?

VIRGINIA TECH ANSWER: Will be a part of FF&E, not SI Question 64. VT-010 - Does door/ramp combination meet ADA requirements in TOC area?

VIRGINIA TECH ANSWER: Yes

Question 65. VT-010 - Who is responsible for corner desks in Control Rooms 1 & 2?

VIRGINIA TECH ANSWER: Will be a part of FF&E, not SI

Question 66. VT-010 - Are the 3 small blocks near the CR doors file cabinets, and who is responsible for them?

VIRGINIA TECH ANSWER: Will be a part of FF&E, not SI

Question 67. VT-011 - In CR and TOC areas, is the cable tray expected to run under the raised floor?

VIRGINIA TECH ANSWER: Yes, it is in the construction build and will be ready for SI

Question 68. VT-011 - In TOC area, at what approximate height are each set of conduits?

VIRGINIA TECH ANSWER: Floor to Ceiling 12’

Question 69. VT-011 - Outside TOC area, at what height is the existing facility cable tray?

VIRGINIA TECH ANSWER: 14-16’

Question 70. VT-011 - Please confirm the interior walls in the CR and TOC areas end at the top of the raised floor and do not go down to the slab.

VIRGINIA TECH ANSWER: Correct

Question 71. VT-011 - Are all electrical outlets shown, categorized as the "demarcation point" by others in RFP section VII.A.3.c?

VIRGINIA TECH ANSWER: Yes

Question 72. VT-011 - Are all L5-20 twist-lock outlets for consoles and racks mounted under the raised floor?

VIRGINIA TECH ANSWER: Yes

Question 73. VT-011 - Does 2nd Corner desk in engineering room need a Data Outlet and Low Voltage Wall Plate?

VIRGINIA TECH ANSWER: All desk, workstation will need a data outlet along with all CPU in the control rooms

Question 74. VT-011 - Is there any utility power on the walls in the CR and TOC areas that is not shown on this drawing?

VIRGINIA TECH ANSWER: Yes, a part of the electrical plans

Question 75. VT-011 - How many connections are required at the Data Jack locations shown on the walls?

VIRGINIA TECH ANSWER: 2 (Two)

Question 76. VT-012 - Please confirm that lighting in CR, TOC and Cubicle areas are not in SI's scope?

VIRGINIA TECH ANSWER: Correct

Question 77. VT-012 - Is lighting missing for the CR corner desks?

VIRGINIA TECH ANSWER: Construction Scope

Question 78. VT-012 - Is lighting missing for Engineering Office desks?

VIRGINIA TECH ANSWER: Construction Scope

Question 79. VT-012 - Is there a lighting plan for the Conference/Cubicle area?

VIRGINIA TECH ANSWER: Construction Scope

Question 80. VT-013 - Please confirm that the Studio CR floorplan on this drawing is invalid, and the floorplan shown in VT0054753 Attachment E Design Deck.pdf, sheet 2 is correct.

VIRGINIA TECH ANSWER: Page #2 of the VT0054753 Attachment E Design Deck is the correct location. The drawings show it in the wrong place.

Question 81. VT-013 - What are the rectangular devices shown just interior to the main doors of the studio area next to the pillars?

VIRGINIA TECH ANSWER: Those originally where the main interface to the control rooms, but with the addition of the walls, they have been removed and the plates mention previous will be used instead for each room.

Question 82. VT-014 - Is there any Cable tray or Conduit path from TOC to Studio CR racks and console?

VIRGINIA TECH ANSWER: It will be a combination of cable tray and path provided by construction to get into the studio control room.

Question 83. VT-014 - Is there a cable path (tray or conduit) to the JBT outside of the studio entrance, and who is responsible for it?

VIRGINIA TECH ANSWER: There will be a conduit path provided by construction to the studio control room.

Question 84. VT-014 - Are all electrical outlets shown, categorized as the "demarcation point" by others in RFP section VII.A.3.c?

VIRGINIA TECH ANSWER: Yes

Question 85. VT-015 - Is there a lighting plan for the Studio CR area?

VIRGINIA TECH ANSWER: All lighting plans will be at the discretion of your lighting designer, it will need to use LED/DMX lighting with a console located in the control room. There will be ample circuits provided in the grid by construction for them to use. 120V/20amp Edison connections.

Question 86. VT-015 - Please confirm that lighting in Studio CR area is not in contractor's scope.

VIRGINIA TECH ANSWER: Correct

Question 87. VT-015 - Per discussions at Pre-bid meeting, please confirm all light grid 120V power outlets are by others.

VIRGINIA TECH ANSWER: Correct

Question 88. VT-609 - Per discussions at Pre-bid meeting, please confirm "ACM Background Panel Wall" is in the Architect/GC scope of work.

VIRGINIA TECH ANSWER: The divider walls and main walls to create the rooms are by the construction. Everything else is in this scope.

Question 89. VT-615 - Per discussions at Pre-bid meeting, please confirm Entry Studio window framing is filled with back lit translucent graphics panels and is not using a Projection system.

VIRGINIA TECH ANSWER: Correct

Question 90. Is there any documentation of the existing Merryman Studio spaces? Floorplan/Rack+Console layouts?

VIRGINIA TECH ANSWER: As built will be supplied to winning SI

Question 91. According to previous assumptions, the bid would NOT specify a particular manufacturer but state minimum specifications. Was this a mistake?

VIRGINIA TECH ANSWER: We list the minimum spec with the equipment and expect the bids to include such; you may offer any alternatives to the bid by showing product and an overall Plus or Minus number for the alternative items.

Question 92. Request for Proposal # 0054753 Attachment C – Equipment List includes a line item for lighting system for the broadcast studio that is marked as TBD. The AV documents do not provide specifications or quantities for the required lighting system package. Please confirm that the lighting package is not to be included in this scope of work. If the lighting package is to be included in this scope of work, please provide specifications including manufacturer model numbers and quantities for the required equipment.

Question 93. Request for Proposal # 0054753 Attachment C – Equipment List includes Evertz 7700 and 7800 series cards as the Distribution Amplifiers listed as Broadcast Control Room Terminal Gear. The VT-200 Series Drawings illustrates the Grass Valley devices as the Distribution Amplifiers. Please confirm that the AV systems contractor is to provide the Evertz 7700 and 7800 series cards as the Distribution Amplifiers.

VIRGINIA TECH ANSWER: Equipment list will come before the drawing.

Question 94. Request for Proposal # 0054753 Attachment C – Equipment List includes Evertz 7700 series cards as the Audio Muxers and Demuxers listed as Broadcast Control Room Terminal Gear. The VT-200 Series Drawings illustrates the Grass Valley devices as the Audio Muxers and Demuxers. Please confirm that the AV systems contractor is to provide the Evertz 7700 series cards as the Audio Muxers and Demuxers.

VIRGINIA TECH ANSWER: Equipment list will come before the drawing.

Question 95. Request for Proposal # 0054753 Attachment C – Equipment List includes Riedel Bolero Wireless Antennas for the intercom system. The VT-Series Drawings do not illustrate or specify mounting locations for the antennas. Please provide drawings indicating the installation locations of these Intercom Antennas.

VIRGINIA TECH ANSWER: This will be a field determination. They will go close to the ABonAir antennas for coverage.

Question 96. Request for Proposal # 0054753 Attachment C – Equipment List includes a Ross Video GRAPHITE-4RU-2ME-9IN Production Switcher for Control Room 5. The Ross Graphite switcher provides only (8) SDI inputs. Drawing VT-221 illustrates (9) SDI connections to the Control Room 5 video switcher. Please provide the manufacturer and model number for the video switcher that should be provided as a replacement in order to accommodate the illustrated number of SDI inputs.

VIRGINIA TECH ANSWER: Drop 1 (one) connection it is the Graphite-4RU-2ME-9IN (8SDI+1HDMI)

Question 97. Drawing VT-203 illustrates a connection from the PTZ cameras to the PTZ Network Switch on VT-270. Drawing VT-270 has not been provided nor has the PTZ Network Switch been illustrated on any other pages. Please provide additional information regarding the integration of this equipment into the AV system. 12

VIRGINIA TECH ANSWER: They will use the Multidyne over fiber to come back to the controller.

Question 98. Drawing VT-226 illustrates a connection from the Intercom Master Station to the Engineering PC on VT-289, Drawing VT-245 also illustrates a connection from the KVM Network Switches to the Engineering PC with no drawing indicated. Additionally Drawing Question 99.VT-246 illustrates a connection from the Router Network Switch to the Engineering PC on VT-289. Drawing VT-289 has not been provided nor has the Engineering PC been included in the Request for Proposal # 0054753 Attachment C – Equipment List. Please provide manufacturer and model number for the Engineering PC and information regarding the integration of this equipment into the AV system.”

405 Marshall V-LCD171MD-3G 17.3" Full HD LCD Monitor (PC and Routables) 1 406 Avocent HMX 5200R Dual DVI-D, USB, Audio, SFP (Receiver) 1 407 Avocent RMK-81 19in Rackmount kit for 2 HMX5000/6000 1 408 HP W5X97UT#ABA EliteDesk 800 G2 Small Form Factor PC 1 VIRGINIA TECH ANSWER: Listed under EIC, this CPU will be on KVM and used for both Intercom and all EIC functions.

Question 99. GENERAL – is the demolition of the existing control rooms and TOC the responsibility of the SI?

VIRGINIA TECH ANSWER: Yes

Question 100. GENERAL – there are no Avocent UST’s at the KVM-1 and KVM-2 positions in CTL-1 and CTL-2. Please clarify design intent.

VIRGINIA TECH ANSWER: Add the receiver to make it a functioning KVM station

Question 101. GENERAL – Is this a prevailing wage project? Union labor required?

VIRGINIA TECH ANSWER: No

Question 102. GENERAL – is plenum cable required under the raised floor?

VIRGINIA TECH ANSWER: No

Question 103. GENERAL – please provide lengths for venue IDF-JBT cable runs for cable schedule VT- 702

VIRGINIA TECH ANSWER: See Attachment H

Question 104. GENERAL – is there any additional owner furnished equipment to be reused other than (qty 2) Ross Xpressions, (qty 1) Ross Vision, and (qty 1) Ross Carbonite?

VIRGINIA TECH ANSWER: Most of the Merryman Control Room will be reused

Question 105. GENERAL – we don’t see any studio cameras in the RFP. Please clarify

VIRGINIA TECH ANSWER: Only cameras listed will be cross used

Question 106. VT-700 – please provide correct rack elevation drawing

VIRGINIA TECH ANSWER: Those will be completed in shop drawings provided by wining vendor

Question 107. Bid Sheet Line 359 – It appears that the specification is short (qty 3) Riedel Intercom App’s. Confirm that these should be RSP-2318-APP-BASIC

VIRGINIA TECH ANSWER: Correct, confirmed with Riedel

Question 108. Bid Sheet Line 639 – Are (qty 2) CP-1000E’s needed at the CTL-3 TD position?

VIRGINIA TECH ANSWER: Should be 1 (one)

Question 109. Bid Sheet Line 685 – Are (qty 2) CP-1000E’s needed at the CTL-4 TD position?

VIRGINIA TECH ANSWER: Should be 1 (one)

Question 110. Bid Sheet Line 908 – (qty 2) EMX6-FR-1000W+6PS frames appear to be insufficient for (qty 15) 3067VIPX cards. Confirm design intent.

VIRGINIA TECH ANSWER: Adjust to your engineering as required

Question 111. Bid Sheet Line 990 – are the (qty 2) Viper XL’s intended to be mounted in the existing enclosures at the truck dock? Can you confirm that there is power and rack space available and the depth of the enclosure is sufficient?

VIRGINIA TECH ANSWER: Confirmed

Question 112. VT-216 The Intent of the KiPro Racks is for 4 single record channels or is the intent to have 8 isolated record channels?

VIRGINIA TECH ANSWER: (4) Single capable of long format.

Question 113. General – Network Switch infrastructure. Please detail fiber interconnect to Campus IT

VIRGINIA TECH ANSWER: This will be handled by others. There will be ports available as needed for campus IT.

Question 114. VT245 – Network drawings is the design intent of network switch interconnects to be limited to 1gig copper connections?

VIRGINIA TECH ANSWER: This will be fine for everything but the Edit suites which will need 10 Gig connectivity.

Question 115. VT-247 Sync drawings show Master Sync Generator and ACO but do not show secondary Sync Gen. Confirm design.

VIRGINIA TECH ANSWER: Add second unit

Question 116. VT-249,250,253 show computers with no monitors or KVM transmitters, confirm design

VIRGINIA TECH ANSWER: These are their local computers tied into the Marshal Monitor

Question 117. VT-263 Shows KVM Receiver with no associated monitor. Confirm design requirements.

VIRGINIA TECH ANSWER: This is a part of the EIC set up.

Question 118. Video/Audio Router: Are there any requirements for fiber I/O?

VIRGINIA TECH ANSWER: Option for Fiber I/O to the facilities to route cameras and I/O

Question 119. Is there any IP routing required? If so please specify the QTY?

VIRGINIA TECH ANSWER: No

Question 120. Is redundant crosspoint required for Audio router?

VIRGINIA TECH ANSWER: No

Question 121. Multiviewer: How many images are required per display?

VIRGINIA TECH ANSWER: Plan on 16 (Sixteen)

Question 122. DreamCatcher: Will the signals be 1080i or 720p?

VIRGINIA TECH ANSWER: 1080P is the format

Question 123. Is this baseband system?

VIRGINIA TECH ANSWER: Yes

Question 124. There are line items for Ross Inception commissioning and training, but there is not an inception system specified. Is this to be included? Please clarify.

VIRGINIA TECH ANSWER: There is no Inception so $0 cost

Question 125. Is HDR a requirement?

VIRGINIA TECH ANSWER: No

Question 126. What is the purpose of the Multidyne HUT cases for cameras 9 & 10?

VIRGINIA TECH ANSWER: Can be removed $0

Question 127. RFP states equipment rack power strips require the power connector to be L20-20P. We don’t believe this to be the correct part #. Please clarify.

VIRGINIA TECH ANSWER: Electrical is providing an L20-20R under the floor, you whip should be an L20-20P connector to plug in.

Question 128. For robotic cams 1 & 3, will the Global Truss DT-3900L be used for lighting or to raise the PTZ camera?

VIRGINIA TECH ANSWER: Raise the CAM

Question 129. The Matrox MXO2RUMAX/N is end of life. Please provide a specification for a replacement item.

VIRGINIA TECH ANSWER: See previous response on this.

Question 130. What portion of the entrance awning is the responsibility of the integrator?

VIRGINIA TECH ANSWER: The sign itself. Virginia Tech Hokievision Studio 15

Question 131. Will the integrator be responsible for power distribution on the studio pipe grid?

VIRGINIA TECH ANSWER: No

Question 132. The time allocated for on-site installation is of serious concern. GC turn over on November 16 is the Friday before Thanksgiving week. Due to travel constraints, it is not feasible to begin work the following week, with only the possibility of three days of work. As a result, the schedules only allows for about 4 ½ weeks of on-site time (with time out for Christmas and New Year’s) to meet the substantial completion date of January 9th. Substantial completion of the entire project cannot be achieved in this time frame. Should the SI submit their own schedule that allows ample time for completion? If so, can functional completion be staggered so that certain areas become available to VT for use before others? Please provide any critical event dates of which the SI should be aware.

VIRGINIA TECH ANSWER: You can submit your own time schedule and we will evaluate as requesting in the specification of submittals

Question 133. What are demolition expectations for the integrator regarding Control Rooms C & D?

VIRGINIA TECH ANSWER: As outlined in the specifications, all mainframe equipment will move back to the new TOC and will be linked via fiber extensions to the control rooms. Remove any racks no longer needed with this move.

Question 134. Control Room 1&2 are mirrored (not identical) – Would VT be interested in the bench positions to be identical instead of mirrored? Does the position of the TD position matter to the TD? Usually TD likes a consistent side (right handed vs left handed orientations).

VIRGINIA TECH ANSWER: Follow as it is laid out.

Question 135. Would VT consider adding to the electrical scope to ensure a minimum of 2 circuits for all TOC racks?

VIRGINIA TECH ANSWER: No as it would be cost prohibited at this time.

Question 136. Would VT consider not installing cable tray under the floor? Our experience has been that laying cabling directly on slab in a clean and uniform fashion provides a cleaner, more manageable installation while allowing more space for future changes. Please advise.

VIRGINIA TECH ANSWER: As noted in the drawings, the GC will provide cable tray under the floor and will be ready for you to use.

Question 137. Please provide estimated pull lengths of all JBT pulls within facilities.

VIRGINIA TECH ANSWER: See Attachment H

Question 138. Please provide conduit capacity pictures of currently occupied pathways so that SI can estimate what if any additional conduits may be necessary.

VIRGINIA TECH ANSWER: Empty and new per MEP plan

Question 139. Whose responsibility is it to move existing CFE gear at Merryman to new TOC? 16

VIRGINIA TECH ANSWER: SI

Question 140. Is the SI responsible for any demolition at Merryman?

VIRGINIA TECH ANSWER: Only as stated previously

Question 141. The RFP does not mention Locker Room or Interview Room buildout or connectivity. Does the SI have any responsibility in these areas?

VIRGINIA TECH ANSWER: No, they apart of the Merryman connections

Question 142. Will VT be able to supply a secure staging and storage are for project equipment? Typically, this would be a space near TOC and control rooms. The equipment needs to be easily accessible by the SI and secure from 3rd parties during installation.

VIRGINIA TECH ANSWER: You can plan on having a container, or you can use the studio space while accessible.

Question 143. Does VT have an equipment storage room for peripheral gear? Cameras etc…

VIRGINIA TECH ANSWER: Yes

Question 144. Please provide drawings for all venues illustrating all camera, JBT, booths, equipment rooms and any other locations where SI will need to perform work.

VIRGINIA TECH ANSWER: Lengths are laid out, descriptions should get you there, and there are not drawing at this time. Standard college venues

Question 145. Should the project costs exceed the funds allocated, and becomes a phased project, will the winning SI be used on future phases or will there be future RFPs issued?

VIRGINIA TECH ANSWER: We plan to come in under budget. We are not looking at a phased approach

Question 146. May we recommend an alternative to neon for the Anchor Desk Backdrop HOKIES sign? Our scene shop feels that neon wouldn’t have the durability of other options.

VIRGINIA TECH ANSWER: Make it as an alternative and yes

Question 147. In the Design Deck, there are three slides labeled “VT-WINDOW DISPLAY & TOUCH SCREEN”

VIRGINIA TECH ANSWER: There are (2) Window displays and (1) Touch screen per the deck

Question 148. Can you please clarify the approach in this area? The BOM lists “Framing for Display Shroud”. Is this a surround for the background that changes from slide to slide? Is that an LED array?

VIRGINIA TECH ANSWER: These are all monitors, we want them framed in so not to look like a monitor handing on the wall.

Question 149. It looks like the desk in that exterior area may be taken from the anchor desk, when separated. Is that the case? Do you need us to bid on the platform seen in those slides?

VIRGINIA TECH ANSWER: This is the same VT from the anchor set. Yes on the platform; see earlier comment.

Question 150. Regarding the wall detail above the set, the drawing calls out “dimensional pattern across wall” (sheet VT-618), but the spreadsheet calls that an option. Should we bid for dimensional or printed graphic?

VIRGINIA TECH ANSWER: See previous answer

Question 151. What is the “display shroud” listed under “green Screen Cove on the BOM?

VIRGINIA TECH ANSWER: This is for the touch screen display

Question 152. Given the time that will be required to answer the quantity of questions we’ve submitted (and those that will come from other bidders), we’d like to request an extension of time for the RFP response providing us ample time to adjust our submittal as a result of your answers. If so, we would request a two-week extension.

VIRGINIA TECH ANSWER: See the new date posted by this addendum.

Question 153. The Entrance exterior awnings, covers, and sign are structural in nature (although they have aesthetic elements and implications). Will these specific structural items be covered by general or other contractor scope of work, or do the structural elements need to be provided by the AV contractor?

VIRGINIA TECH ANSWER: The SI is only responsible for the sign

Question 154. Please confirm if it is acceptable for contractors to recommend an alternative to neon for the HOKIES sign?

VIRGINIA TECH ANSWER: Alternatives are always recommended and encouraged if you see a different way

Question 155. Please confirm what the Framing for Display Shroud is on the Green Screen Cove/Touch Display portion of the equipment list.

VIRGINIA TECH ANSWER: This is for the touch screen

Question 156. Please confirm what the Framing for Display Shroud is on the Window Displays portion of the equipment list. In the Design Deck we see a few images showing this area, and it looks like there’s a changing background (maybe an LED display?). Is that a frame for that display? In those slides, we also see a desk that looks like the separated portion of the anchor desk on a platform. The platform isn’t called out in the Equipment List. Please confirm if contractors are to bid on this platform, and if so, please provide the dimensions.

VIRGINIA TECH ANSWER: See previous answer

Question 157. Confirm the awnings should be provided by the G.C. as they are a structural build.

VIRGINIA TECH ANSWER: Yes

Question 158. Regarding all the graphics and elements on pages 16-33 of the Design Deck-What are they specifically and whose scope of work should they be under? 18

VIRGINIA TECH ANSWER: This is a part of the SI, see previous answer

Question 159. Green Screen Area - Are we to build the actual green screen? (There is no entry for it on the Price Submittal Form)

VIRGINIA TECH ANSWER: Green screen will be by construction

Question 160. The ground plan shows a touch screen monitor in close proximity to the key wall but it doesn't appear to be in the Design Deck or Drawing Package. Please confirm.

VIRGINIA TECH ANSWER: It is a 55” touch screen to the left of the green screen on the control room wall.

Question 161. The Price Submittal Form lists quantity (1) for Window Displays but the ground plan calls out (2). After referencing page 89 of the Drawing Package, it seems these are double sided displays. This makes the monitor count of (4) in the Price Submittal Form work. Please confirm if both displays are intended this way

VIRGINIA TECH ANSWER: There are (2) Window Displays

Question 162. On the Entrance/Interview Set, there appears to be a large video display in the Design Deck pages 12-14. It does not appear in the Price Submittal Form or the Drawing Package. Should it be included and if so, where is the Drawing Package entry with details on the unit.

VIRGINIA TECH ANSWER: This is a tri sign and will be provided by others at this time.

Question 163. Is the "VT" Desk in this area the separated section of the main Anchor Desk? If not, there is no Drawing Package entry or listing on the Price Submittal Form.

VIRGINIA TECH ANSWER: This will separate from the main desk to be used for the outdoor set.

Question 164. The platform in this image seems to be listed on page 86 of the Drawing Package, please confirm. There doesn't seem to be an entry for this in the Price Submittal Form.

VIRGINIA TECH ANSWER: Add the platform to the bid sheet.

Question 165. What type of lighting console is needed, basic, or advanced (i.e. ETC Nomad Puck, ETC EOS or High-end systems HOG 4)?

VIRGINIA TECH ANSWER: ETC style is acceptable with enough scene control for all production areas.

Question 166. Would a lower grid height of 10-11' be acceptable or if the grid is at 17' and 25' would hangers in front of everything be acceptable?

VIRGINIA TECH ANSWER: We expected hangers to 17’ and 25’ stays the plan.

Question 167. Is the entire lighting package LED 56k? Any florescent fixtures wanted?

VIRGINIA TECH ANSWER: They will be LED 56K for the entire system

Question 168. The grid would need to be extended to accommodate talent positions, grid highlighted in blue is existing proposal, grid highlighted in red is our proposed grid, is our proposed grid acceptable.

VIRGINIA TECH ANSWER: Yes 19

Question 169. Based on current stand up position near the green screen our proposed grid would be sufficient. If stand up position is moved to near window, would client be okay with extending grid all the way out in the area in front of the green screen?

VIRGINIA TECH ANSWER: This would be acceptable

Question 170. What kind of power connector will the grid have? (Edison, Twist Lock, Stage Pin...)

VIRGINIA TECH ANSWER: 120V/20amp Edison Connectors

2. Attachment H, Virginia Tech Venue I/O to Central Rack Distances, is hereby included in this Request for Proposal, attached hereto, by this addendum.

3. The attached sign in sheet represents the attendees at the mandatory pre-proposal conference held on June 13, 2018.

4. No further inquiries will be accepted for this solicitation.

5. All other terms, conditions and descriptions remain the same.

6. The due date and hour is changed from Friday, June 29, 2018 at 3:00 pm TO Friday, July 6, 2018, 3:00 pm.

I acknowledge that I have read and understand this addendum in its entirety.

______Signature Date

Revised 01/01/2018

Attachment H

Virginia Tech Venue I/O to Central Rack Distances

Venue I/O Location Distance (ft) Thompson Field Right Field 20 120' Low Mid 100' Left Field 20 200' High Right 100' High Mid 150' High Left 175' Right Goal 300' Left Goal 400'

Tech Softball Park Low 3rd 120' Low 1st 120' High 1st 110' High Home 30' Centerfield 500' Low Home 70'

English Park Low 3rd 350' Low 1st 250' High 1st 160' High Home 200' Centerfield 1100' Low Home 200' Broadcast Booth 150'

Indoor Practice Facility Left Endzone 110' Left Field 20 315' Low Mid 380' Right Field 20 450' High Mid 425'

Cassell Coliseum Left Goal 75' Right Goal 200' Centercourt 100' Sec 18 100' Sec 15 50' Sec 11 125' Sec 9 150' Sec 5 250' Sec 10 250' Lane Stadium Tunnel 850' Northwest 20 650' Southwest 20 450' Northeast 20 650' Southeast 20 450' Low South Endzone 485' Mid South Endzone Minimum 500' High South Endzone Minimum 600' 5th Floor Broadcast Minimum 1100' 5th Floor Left 25 Minimum 1000' 5th Floor Right 25 Minimum 1300' 7th Floor Home Video Minimum 1300' VIRGINIA POLYTECHNIC INSTITUTE AND STATE UNIVERSITY ATTENDANCE ROSTER MANDATORY PRE-PROPOSAL CONFERENCE

RFP Number 0054753

Date: June 13, 2018 Time: 8: 30 a.m. PLEASE PRINT

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