Annual Report 2011/12 Introduction 2 Building a Better Future 4 Weston Library (New Bodleian) 5 Book Storage Facility (BSF) 7 Radcliffe Observatory Quarter 9 History Faculty Library – move 9 Bodleian Library Reading Rooms 10 Taylor Institution Library 10 Philosophy and Theology Faculties Library 10 Radcliffe Camera 10 China Centre Library 11 Health Care Libraries 11 Other Libraries 11 Associated Projects 12 Book Moves 12 Barcodingt.o.c. 12 Service Provision 14 Service changes and improvements across our libraries 15 Technologies and electronic resources to enhance our services 19 Research Support 22 Collaboration 24 Digital Bodleian 26 Digital priorities 27 New technologies 27 Digitization foundations 29 Digital Bodleian 29 Digitization projects 29 Special Collections 32 The Collections 36 Collection building, acquisitions and management 37 Protecting the collections for current and future generations 40 Scholarly communications 43 Outreach and Widening Access 44 Exhibitions 45 Events and public engagement 49 Publishing 50 Communications 51 Other outreach activities 51 Leadership and Staff Talent 54 Library management and staff changes 55 Curators 56 Human resources and staff development 57 Finance and Development 58 Finance 59 Development 59 Facts and Figures 62

1 Introduction

The year to 31 July 2012 continues a period opening to readers in late 2014. Plans to at the same time Libraries continued in their research libraries such as Harvard, the New flourishing, contributing their expertise and of transformation and change across the improve and optimise spaces were under second year of a three-year programme of York Public Library and the British Library, determination to give readers at Oxford and Bodleian Libraries as we work to update way, including the move of the History cuts to their University and HEFCE funding, experienced the stress of transition with abroad the highest level of service. our estates and services for twenty-first- Faculty Library and a review of the use of with a target of reducing funding from these some readers strongly opposed to some of In sum, the Bodleian Libraries, despite century library provision. Some of the space and services in the Radcliffe Camera. sources by £1.78 million by the end of the the reorganisations being implemented. the stresses of the digital age, despite the major initiatives launched in 2010/11 paved Over the spring and summer our Health 2012/13 financial year. The resulting dialogue has been an pressures of an economy in recession, have the way for the year ahead: by the start Care Libraries were reconfigured for more These many activities occurred with opportunity to engage more intensely in continued to grow and to prosper. Even as of 2011/12 we had moved 7 million books, efficient use of space and a working group only limited interruption in services despite the understanding of the needs of readers electronic use skyrockets, use of our reading journals, maps and other archival materials, of academics and librarians developed a the inconvenience of book moves and and to communicate more clearly about rooms and our collections remains high, with Moore i and had come close to the end of a major proposal for a new China Centre Library alterations to spaces. We continue to receive the way trends in higher education, such as the consequence that total use far outstrips

l/Anthony barcoding project. The Book Storage Facility to be created in the new China Centre at positive feedback from our readers and economic and technological factors, have anything previously recorded. Ma

(BSF) in Swindon had opened, and we St Hugh’s, replacing the existing Chinese users: in the 2012 National Student Survey affected the development of libraries. Many In the coming years we can anticipate a Oxford continued to refine the process of book loans Studies Library on Walton Street. At the (NSS) the Bodleian Libraries achieved a readers have encouraged the Bodleian to further opening up of the Bodleian through and operations at, and from, the BSF. The same time we initiated a Scan and Deliver 98% satisfaction rate, coming in second for continue to introduce innovations and to exhibitions, programmes and digital access Gladstone Link was in operation, creating a service to expedite access to our resources satisfaction out of 295 academic libraries in become more efficient in the use of scarce at the same time as we expand the magical dynamic new space for readers; and a new and we continued to expand both print and the UK. resources. With the oversight and support experience of reading in a great library with Integrated Library System was implemented digital collections, building our digital assets Oxford is seeing unprecedented change of the Curators of the University Libraries, collections that offer discovery and insight at the cusp of the new fiscal year, in August and improving our digital capabilities. in its libraries, reflecting shifting patterns who include more than a dozen members of to both students and world researchers. 2011. This year our outreach activities – from of publication and scholarship, the growth Congregation, the Bodleian Libraries have I hope all who read this report will join The success of these past projects exhibitions and displays to lectures and of production and use of electronic made steady progress in improving the state me in thanking the Libraries staff who have provided momentum for the year ahead. events – have never been more popular. resources, and new roles for librarians in of its physical facilities, building exemplary worked so tirelessly to achieve the successes Our capital and estates projects continued We built on valuable partnerships with data management, teaching and outreach. collections, and increasing access to its documented here, and who have done the with groundbreaking work on the New institutions from around the world which At the same time, demand for traditional voluminous holdings. Library staff, despite best they could to chart a steady course, Bodleian (Weston Library project) as we took advantage of our loans programme or services such as quiet reading rooms and their challenging situation in which almost even in turbulent times. excavated down to the core of the building hosted exhibitions featuring our collections. access to printed books and manuscripts 40% of them are operating in temporary stacks to begin the upward redevelopment Fundraising was highly successful, with more remains strong. Sometimes the change is and crowded conditions while awaiting Sarah E. Thomas of a new world-class facility, targeted for than £13 million received from benefactors; disruptive. The Bodleian, like other major the completion of the Weston Library, are Bodley’s Librarian

2 3 The Bodleian Libraries offer environments that inspire the best research and learning, whether they are our traditional libraries or our cutting-edge digital services. This year saw transformations across numerous subject libraries while work continued apace on the redevelopment of the Weston (New BUILDING A Bodleian) Library. Meanwhile the Book Storage Facility, which opened in autumn 2010, became an integral facility in our BETTER FUTURE service.

Weston Library (New Bodleian) The Weston Library, created through the renovation of the New Bodleian Library, is designed to provide enhanced research facilities for scholars; to protect high-value, high-risk collections; and to promote the collections for wider understanding. Key features of the library include: 41km of

static and mobile shelving, a new lecture Kirtley Toby

theatre, two exhibition galleries, and Weston Library under wraps the Blackwell Hall. This year saw great progress in the development of the building a period of thirteen months. The significant a good impression of the new public spaces as we head towards completion of the transformative effect of the work to date on the ground floor, such as the exhibition construction phase in autumn 2014 (with a is evident on the Broad Street elevation. galleries and the impressive scale of the formal or official opening in March 2015). The ground floor windows and internal central public area of the Blackwell Hall. Onsite the extensive demolition phase walls have been removed to create the wide On other levels, the removal of walls has of the project was completed in July this arcade that will form the new entrance revealed the layout of the enquiries area and year as planned. Following the careful to the Weston Library, giving a sense of seminar rooms, and the configuration of installation of the 37m-high tower crane the public welcome all visitors will feel on the conservation workshops. Throughout, into a shaft cut through the building, all approaching and entering the building. preserving and restoring the original eleven storeys of the central section of the Inside, a number of internal cross walls have features of the Giles Gilbert Scott design of Artist ’s Impression of Weston Library building were removed, floor by floor, over been removed and it is now possible to get the New Bodleian within the redevelopment

4 5 have been poured, as have the half-metre- Finally, design work has been progressing thick walls of the strong room, ensuring the in support of the programme of subcontract highest level of security for the storage of procurement, drawing up detailed the Bodleian’s Special Collections. specifications for over 40 render packages. The stonework on the south and east The £80.4 million project (approximately elevations, including the carved cartouches £70 million has been raised so far) will above the new entrance, and the original be completed in summer 2014, and staff aluminium windows have been beautifully and collections will return in Michaelmas cleaned, and repairs have also been carried term 2014. The Bodleian recognises the out to masonry and jointing. This has significant impact that the Garfield Weston involved consultation with English Heritage Foundation’s £25 million gift has made to and other organisations on best practice the project, and is most grateful for the role on cleaning and protecting the stonework. it has played in supporting the successful With the scaffolding now removed, the completion of work to date. building is showing a cleaner and crisper The pace of work has been brisk and we face to the public, and raises curiosity and are grateful for the continued hard work of excitement about the progress underway our architects, Wilkinson Eyre, and MACE, inside the building. our project management team. We look For the remaining steps in the construction forward to the day in late 2014 when we

phase, the service cores will be completed can safely return over a million volumes of The Book Storage Facility at Swindon and the stiffened box of the floating core special collections to the Weston Library will be built to span between them. The and expand our seating by 200 places. ground floor of the entrance colonnade, Display boards around the Weston Library the Blackwell Hall and the two exhibition Book Storage Facility (BSF) has been critical and great care has been and will support the new ‘floating stack’ galleries will be cast. It will then be possible In October 2010, the new £26 million Book taken to remove and store the heritage above the Blackwell Hall, a distinctive to enter and move around the building as Storage Facility (BSF) was unveiled. Capable have now been brought together at the fittings such as doors and architraves, clocks feature of the innovative Wilkinson intended and fully appreciate the new public of holding 8.4 million volumes on 153 miles BSF, including books, maps, manuscripts, and light fittings, for reuse in the building. Eyre architectural design which visually spaces. The building will be topped out in of shelving, this new warehouse in South microfilms, periodicals and newspapers The construction phase of the project integrates the reading rooms and the public spring 2013, when the highest point of the Marston, near Swindon, was built to store primarily from the eighteenth century began in mid-July, with concrete works areas to create a coherent environment for original stack tower is reconstructed. The the lower-usage items from the Libraries’ onwards and are stored in a regulated under way and the two new concrete service all visitors. In the central part of the stack, facade retention system holding up the outer collections that had overwhelmed the warehouse environment which maintains cores already built up to the first-floor level. the concrete walls creating the three- walls of the stack tower will then be removed existing bookstacks and required additional a constant temperature and humidity level These will carry the lifts and new staircases storey-high basement fire compartments and by June 2013 the heavy construction temporary storage in various locations consistent with the standards required works will have been completed. in and outside Oxford. These collections under British Standard BS 5454.

6 7 The year 2011/12 focused on continuing Radcliffe Observatory Quarter (ROQ) History Faculty Library – move the ingest of books; 14 months after the first Because the University opted not to move As the original plans for the move of book was welcomed, the mass ingest was forward immediately with the construction of the History Faculty Library to the ROQ completed on 6 January 2012. By the end of the Humanities Building, the focus in the year were put on pause due to the delay in the 2011/12 a total of 7,049,741 items had been was continued consultation around the future construction of the Humanities Building, ingested into the warehouse management library spaces in the Radcliffe Observatory the relocation of History into the Radcliffe system, as well as 1.2 million maps stored Quarter (ROQ). A small group facilitating Camera was proposed. This was a decision separately. All of the key milestones of the consultation within the Humanities Division taken after thorough, if sometimes very year were met: the July 2011 deadline for on the ROQ began discussions through passionate, debate and consultation in the the removal of Bodleian materials from the various channels in the division. At the same History Faculty and by other interested Cheshire salt mine, the July 2011 deadline time the Bodleian Libraries began evaluating parties. In the end, the majority supported for emptying the New Bodleian, to enable the needs of all divisions with regard to the the move because of the benefits, which the refurbishment project to commence, provision of library services, with ideas and included a significant uplift to the HFL and the December 2011 deadline to vacate recommendations being gathered through materials budget and Sunday opening the Nuneham Courtenay Repository. This a variety of means, including formal and hours for the Bodleian, Gladstone Link and represented an average of around 25,000 informal discussions with members of Radcliffe Camera. Bodleian staff – especially items and 4,000 maps every working day. Congregation and students, surveys and the those in History and in the Radcliffe Camera To support BSF operations, two use of library committees with an aim that – worked flat out this year to begin the operational teams were established and draft recommendations are proposed in transfer and reclassify collections, preparing offered a service from 7am to 10pm, Monday 2012/13. for the move in August 2012. to Friday. Retrieving items five times per day – at 7am, 10am, 2pm, 5pm and 7.30pm – reduced delivery times by five hours, and helped to support two scheduled deliveries from the BSF to Oxford at 7am and 12.30pm. During the year in review 204,713 books were requested from the facility. Approximately one in ten requests were for Special Collections material, much of which is housed at the BSF temporarily and will, ultimately, return to the Weston Library. Simon BentleySimon

Book retrieval at the BSF Interior of the Radcliffe Camera

8 9 Bodleian Library reading rooms the capacity of the main reading room was China Centre Library Other libraries and PC desks was reduced from 20 to 12: Changes to the Bodleian Library were increased from 24 to 48 readers’ seats to In 2011, following a review of possible The general shift to more electronic the space that was created was then fitted made to provide a limited amount of accommodate the increasing demand. A trial options, including locating library provision resources provided the opportunity to out with an additional four round tables for access for readers in wheelchairs and Graduate Studies Room with 14 additional for Chinese Studies on the ROQ, and reconfigure spaces across our Libraries group work, increasing the seating capacity with other movement restrictions. Eight reader spaces was created in the former following extensive consultation with The science and medical libraries at the round group work tables from 64 height-adjustable desks as well as twelve cataloguing room. A film viewing room affected parties, the decision to open a have responded to students’ needs and to 80. This reconfiguration will be even fixed-height desks were added to the Upper and ten additional reader spaces were also China Centre Library in the China Centre to preferences in studying by creating more more advantageous for students with the and Lower Reading Rooms. The Main created in the Teaching Collection (formerly be constructed at St Hugh’s was approved group study areas and adding electric current significant upgrading of the wireless Enquiry Desk (MED) was moved to the the Modern Languages Faculty Library). by the Curators of the University Libraries, outlets and Wi-Fi to accommodate growing network being implemented by the school’s former Academy Room (now designated the Institute for Chinese Studies, the numbers of personal laptops. IT department. the Reference Room) along with a much- Philosophy and Theology Faculties Library Faculty of Oriental Studies, the Humanities Free space was filled up in the Old This year part of the lower level of the reduced selection of printed reference Behind the scenes much work went on in Divisional Board, the Committee of the Road Campus and at the John Radcliffe to Oriental Institute was prepared for the material. The Philosophy Room (formerly planning the Philosophy and Theology School of Interdisciplinary Studies and the introduce improved facilities and deliver creation of a dedicated section on Korea the MED) is now a reading room with 37 Faculties Library, combining the formerly Interdivisional Area Studies Committee. cost savings. consisting of up to 5,000 books being seats. This year printed runs of journals in separate libraries, to open in Radcliffe Fellows at St Hugh’s and St Antony’s were In the Sainsbury Library, during donated by the National Library of Korea English, History, Philosophy and Theology Humanities in September 2012. Plans to move also consulted. Groundbreaking for the the summer 2012 break, a second and selections from our existing holdings. were moved to the Gladstone Link where no services, staff and most of the open-shelf China Centre was planned to take place in reconfiguration of the lower floor was made. A small room was created adjacent to the or only an incomplete electronic substitute lending stock of the libraries were underway autumn 2012, with the building expected to With financial support from the Social space earmarked for these books providing was available, and to the Book Storage – with low/no-use unique material transferred open in 2014. Science Division and from the Saïd Business facilities for small classes, group study and Facility where a complete electronic to the Book Storage Facility where it remains School (SBS), the number of individual PCs the use of audiovisual material. substitute was available for regular access. available by request for use in the new library Health Care Libraries This created a single interdisciplinary (and other stack request locations). Over the summer in 2012 the Cairns and section of periodicals. More primary Knowledge Centre libraries were renovated research material is being added to the Radcliffe Camera and updated. The space occupied by printed Upper Reading Room including a section In 2011/12, changes to the Radcliffe Camera materials (journals and books) was reduced on the History of Science, which brings were proposed – these changes intended and study areas have been updated to together previously dispersed material to to permit access for those with mobility reflect changes in the teaching, learning and provide a focal point for this subject, and impairments and to improve security. The research in the medical and health-related on later periods of History which are not plans were reviewed by a Conservation subjects. Office spaces for the Nuffield currently well covered. Officer and English Heritage and were Department of Clinical Neurosciences unanimously approved by the Oxford West and the Nuffield Department of Surgical Taylor Institution Library Planning Committee on 23 August 2012. Sciences were also created. Much progress was made on the first phase A 5½-month period of public consultation of the capital project. Among other changes, began in June 2012. The Taylor Institution Library The Health Care Libraries Knowledge Centre

10 11 ASSOCiATED PROjECTS and as we always keep one copy of every only recorded barcode and item information Book moves item, these are sent to storage if no longer but predicted the next volume, saving time Following the completion of the book required in a reading room. and effort. The barcoders averaged an move from the New Bodleian Bookstack Through the year book moves to the impressive 30 seconds to one minute per in July 2011, the book moving team turned BSF continued: over the summer months item and barcoded 4 million books using this its focus to removing collections from the 5,000m of books from Bodleian Libraries solution. Periodicals were processed using Nuneham Courtenay Repository. Nuneham were moved to the Book Storage Facility. powerful spreadsheets. Courtenay is a small, quiet village, and the Since January 2012 numerous archive and The most difficult cases were escalated Libraries’ book store is sited in the grounds library bequests were fetched from around for specialist attention in order to associate of Nuneham House. A dirt track leads to the the UK and delivered to Oxford. the barcode correctly with an entry in the store, so the team put down a temporary While the above moves were taking library catalogue. At the end of the project roadway and erected scaffolding in the place the Special Collection Courier Service 655,032 items received this attention, delivery area to aid the loading of the vans. ensured the safe movement of such material including the addition of 56,598 basic Despite the team’s concerns about causing within the University on a daily basis for the catalogue records for books which had no disruption to the village’s inhabitants, they benefit of staff, readers and visitors. During record previously. had no complaints throughout the move. the last few years book moving staff have The last item to be barcoded in December Books from Nuneham were transferred received specialist training in art handling 2011 brought the total to 7,049,741, to the Libraries’ warehouse on Osney Mead and recently moved the central Bodleian meaning that on average 15,806 books were where they were barcoded by the Inventory Library’s artworks and objects to Swindon. Barcoding in action barcoded each day. Control Project teams. Completed books library stock. They worked in the 11-floor The project was supported by staff in were then transferred to the Book Storage Barcoding bookstack inside the New Bodleian Library cataloguing and the OLIS team responsible Facility by a commercial removals company. The barcoding project is critical to the and also in a warehouse on a local industrial for the online catalogue. A small team of The Nuneham Courtenay move was management of the collections, enabling a estate where nearly 2 million volumes staff provided technical support to the completed in early December 2011, thus more efficient delivery system of books and previously stored in the Cheshire salt mine operations and designed barcoding tools ending the last of the book moves over a manuscripts to readers. We have improved were barcoded at a rate of around 110,000 and solutions, while another team provided two-year period. Temporary staff left at the the bibliographic control over our holdings items – almost two miles – per week. supervisory control for the large teams of end of the year and the book moves team by increasing the granularity of our holdings Material at the Nuneham Courtenay facility barcoders drawn from an agency. returned to its original size of three staff information, and enhanced the catalogue and other satellite storage locations was members. records (or provided them where they did also barcoded and the buildings closed. In a library system such as the Bodleian not already exist) to provide better access to Technically the most challenging element Libraries there is a continual requirement our collections. of the process was the matching up of for books and other items to be moved. Between March 2010 and December the barcoded items to their records in the Librarians routinely relegate items that are 2011 over 100 full-time-equivalent staff catalogue. The barcoders used a custom- less used to free up space for new books, worked shifts identifying and barcoding designed program called ReBar, which not

12 13 Service changes and improvements across our libraries Throughout the year, and across our libraries, staff continued to provide the highest level of services to readers. Over this time a number of new initiatives – to support readers and their needs, to provide SERVICE PROVISION guidance and advice – were launched at both individual libraries and occasionally across the entire service. Examples of some of these initiatives are noted below:

Opening hours Changes in opening hours were made across a number of libraries to increase flexibility for readers. For example, the Law Library offered extended evening opening l l

to 10pm for two weeks into the summer Ju Ra iet ph

vacation specifically to meet the needs of Teaching sessions at the RSL BCL students whose exams extend into tenth week. At the Education Library longer Core texts two-hour loans Enhanced induction weekend hours were piloted during Hilary At the Latin American Centre Library a new To ensure that adequate support was and Trinity terms to help accommodate two-hour loan scheme for core texts ran provided for undergraduates and all students, but particularly those on throughout the year. Reading lists were postgraduates new to the Libraries, a distance-learning Master’s degrees and updated in the late summer and autumn number of unique induction projects PGCEs who teach during the week. The 2011 and a survey, designed to get feedback were piloted this year. At the Sainsbury pilot was a success and it was agreed to improve the core texts reading scheme, Business Library, induction sessions that the arrangement would continue for was led, which showed that students became embedded within the scheduled 2012/13 with opening hours increased seemed satisfied with the scheme and only undergraduate induction programme, from four hours to seven hours per day and minor adjustments were made. leading to 70% attendance for all Saturday and Sunday openings between undergraduates (and 75% for MFEs) and 10am and 5pm. increased use of the collections by new students throughout the year. In the Law Library, the Law Library Link initiative

14 15 provided all first-year undergraduate Skills Toolkits (run in collaboration with Sciences; ‘Finding the evidence’ for EBM students with a personal library staff Computing Services and attended by 86 thread in Medicine year 4; Introduction to member as their initial contact point in the social science graduates). The SSL, together NHS resources for ‘F1 survival sessions’ in library. Thus, at induction each student was with the Education Library, worked closely Medicine year 6; and teaching for Graduate introduced to the Law Library by his or her with the new Doctoral Training Centre for Entry Medicine. In the Humanities subject Link staff member and given mini business Social Sciences and ran three DTC workshops librarians and other staff put on teaching cards with contact details, thus providing in Hilary term, namely: ‘Turning a research sessions, about both research and learning a more personal contact. At the Radcliffe question into an effective search strategy’; skills and on subject topics, in increasing Science Library all new undergraduates ‘References and reference management’; and numbers. This reflects both the greater in science and medicine (over 1,000 ‘Statistical data sources for social scientists’. penetration of electronic resources into students) were given induction tours during Science and Medicine offered: search Humanities information and the further Freshers’ Week while specific inductions skills for second years preparing for projects/ development of individualised learning on key e-journals, datasets and reference dissertations in Biochemistry, Experimental within undergraduate courses, as well as the management software were offered for MSc Psychology, Medicine and Physiological use of special materials in graduate teaching. students in Immunology and other courses.

Teaching sessions The Sainsbury Library Across the year a large and varied number of teaching sessions were held. In the Unique learning events ‘Critical thinking: notable works chosen by Skills Toolkits and resource materials Humanities sessions were run on research In April 2012, the Sainsbury Library instigated the critical thinkers of the Saïd Business In autumn 2010, students on the three and learning skills and on subject topics. In a Critical Thinking event by inviting all of the School’, as well as presented in an online Master’s courses run at the Latin American the Social Science Library staff provided Saïd Business School’s academic and research PowerPoint slide show released at a Centre attended a Skills Toolkit session at workshops to support literature reviews to staff and its DPhil students to participate celebratory evening on 3 July. Officiating OUCS, jointly run by the Libraries, OUCS the Centre for Criminology, the Department by nominating up to two critical works that at that function were the Dean of SBS, and the Careers Service. It was a very well- of Social Policy and Intervention, the School had influenced their thinking or contributed Professor Peter Tufano, and Professor attended and popular event. of Interdisciplinary Area Studies (SIAS), the in some way to their development as the Roger Goodman, head of the Social Science Department of Economics, the Refugee critical thinkers they have become. Almost Division, who gave a thoroughly engaging Studies Centre, the School of Anthropology, 40 individuals contributed with insightful and and entertaining account of his own erudite and the Department of International fascinating personal narratives that formed readings and journey through his bedside Development. The SSL interdisciplinary an eclectic collection of works ranging from reading pile. All the items nominated have Graduate Search Clinics ran in Hilary term Shakespearean sonnets, science fiction been acquired by the Sainsbury Library with over 60 graduate students from ten classics and books by classical authors, and recorded as Critical Thinking works, Social Science departments attending, and through to Bach’s Goldberg Variations. This and tagged in the SOLO catalogue for easy contributions were made to four Graduate collection was printed into a catalogue, identification. Health Care Libraries Outreach Librarian supporting an NHS colleague

16 17 their details from the Disability Technologies and electronic resources to electronic resources have been made. 1839–1969. Electronic versions of individual Office or the Bodleian Libraries enhance our services These include: State Papers Online, parts 3 titles are more widely available and these Disability Librarian, with around As scholarly communications and the and 4; Literary Manuscripts (Berg); Medieval are becoming (by purchase or rental as a third taking up the offer of a distribution of knowledge change, the Family Life; Romanticism: Life, Literature appropriate) more central to the provision meeting to discuss best use of Libraries continue to invest more in and Landscape; First World War: Personal of multiple copies for reading lists. In the SSL facilities and services. A electronic resources which have the benefit Experiences; London Low Life; Popular Culture Social Sciences the SSL was pleased to be staff training day was held during of offering 24/7/365 access to resources: in Britain and America, 1950–1975; Victorian able to purchase Palgrave e-book collections the 2011 summer vacation to Popular Culture; Confidential Print: Africa, on Philosophy, Politics and Economics increase staff awareness and investing in electronic resources 1834–1966; Confidential Print: Middle East, following a donation of £10,000. understanding of disability issues. In the science and medical To enable independent library libraries a number of new access to readers with impaired initiatives were led to make mobility, automated sliding front available once-printed books doors were installed in the SSL at in e-format. More electronic the end of Trinity term. resources were purchased than print and the availability of Exposing hidden collections, e-books was expanded in several improving existing ones key areas in science (eg the Work has continued to expose and Safari Books collection). Funding make available new collections. from Nuffield Oxford Hospitals For instance, the Law Library Fund enabled BHCL to provide released a new database via its a range of e-books in support website which indexes foreign- of medical students including The RSL blog language law theses written and the Oxford Textbook of Medicine, collected from the 1880s to the 1930s. The 15 OUP Medical Handbook Blogs to provide ongoing support Supporting special needs collection of 18,000+ theses has never been titles, and four key Elsevier In addition to our traditional means of The Libraries continue to work to support fully catalogued, but is now searchable via textbooks. We also negotiated providing training, informal blogs have been the needs of their varied users. For author, title or topic. The integration of the access for our clinical medical set up to provide tips for researchers. These example, at the SSL a number of initiatives entire UK monograph collection into the students to an additional include the new Oxford Transport Nurses were launched to support readers with Moys sequence was completed over the 900 electronic books from Blog, set up by the Outreach Librarian at disabilities. In addition to offering extended summer. A project to integrate all official Elsevier as part of their access the Churchill Library, and the blog set up by borrowing permissions through the SSLPRI papers from the main law collection into the to the new Elsevier product our Biochemistry Subject Librarian at: membership category, this year 35 students Official Papers collection was also initiated, Clinical Key. In the Humanities, http://rslbio.blogspot.co.uk. were individually contacted upon receipt of freeing up much-needed space for growth. significant purchases of

Oxford Medicine Online

18 19 New e-resource terminals in business Laptops and iPads Working in partnership with the Oxford– To help library users explore new e-book Man Institute of Quantitative Finance, reader technologies, the science and the Sainsbury Library entered into a medical libraries added, to their Kindles subscription for the Bloomberg service, and Sony e-book readers, four iPads with installing two terminals within the pre-loaded e-content that users can borrow Sainsbury Library, one terminal in the and explore device features. Also, to atrium of the School’s executive education improve RSL library security, laptop locks site at Egrove, and three licences allocated were purchased to enable readers to secure to laptop computers for loan to SBS faculty their equipment. The initial purchase of two and DPhil students to use outside the library locks had to be increased to five to meet the space. In 2011/12, the Sainsbury Library immediate demand for the service. worked with both the Bloomberg Office and the finance teaching staff to capitalise Extending Web 2.0 on the finance skills that may be acquired Using QI codes to provide a new channel Scan & Deliver service by the SBS students through Bloomberg for finding out about the Law Library was training and terminal use, to enhance introduced; the number of Facebook ‘likes’ both the finance courses and the career increased to over 420; videos describing the prospects of those students wishing to Law Library were added to the Law Library enter the financial markets. and Deliver is a particularly useful service website and using SOLO for lawyers; and for researchers who may not have the time additional wireless capacity was installed Scan and Deliver service to copy items themselves or who may be to extend the reach of the Wi-Fi network In spring 2012 a Libraries-wide desktop away from Oxford, and has already proved around the concrete pillars and corners of document delivery service called Scan and popular with academics and other readers. the main floor of the library. Deliver was launched. This service enables readers, through the SOLO catalogue Scanning and collection interface, to order (within copyright This year the Social Sciences Library regulations) scans of book chapters or launched a new scanning service called journal articles of material stored at the SSL eReadings. Scans are made available Libraries’ Book Storage Facility. Libraries to relevant students and academics via the staff retrieve the requested item, scan and SSL WebLearn site. Departments using this then email it to the reader. The request is new service include Economics, Politics and made through a simple click of a button on International Relations, and Social Policy SOLO, the Libraries’ online catalogue. Scan and Intervention. The Law Library

20 21 Research support Subject guides Online training materials and Education New model of reading list provision on The Libraries continued to support a range The Libraries continue to develop subject Information Skills programmes WebLearn of research in new and innovative ways: guides to better assist researchers across In the Bodleian Education Library two new This year the Education Library improved subject areas. At the Latin American Studies online tutorials were created, mounted its provision of online, annotated and Research data Library a Collection Policy was completed; on WebLearn, to help researchers to find interactive course reading lists, in response The Bodleian is developing infrastructure this includes a list of all Bodleian Libraries literature using the new Proquest platforms. to feedback from students. The goal of and staff skills to support the management, where Latin American material is held These were created after consultation getting all MSc reading lists linked from the storage and discovery of research data with hyperlinks to their websites, in an with the tutors and students on the Course Outline areas on the Department of created through research projects and attempt to give readers a unified sense of Master’s in Learning and Technology, and Education’s WebLearn site was achieved and activities by Oxford researchers. In the Bodleian Libraries’ extensive collections with assistance and advice from a DPhil the library continued to digitize all eligible part this is in collaboration with a large in this increasingly important subject area. student in e-Learning. All students in the chapters/articles not already available externally funded project we are running in A feature of the LAS LibGuide is a page of department receive timetabled sessions, electronically, mount them on WebLearn and collaboration with OUCS (http://damaro. links to open access materials that are listed integrated into their academic programmes, link to them from the online reading lists. oucs.ox.ac.uk) through using digital as they come to light. which cover key skills including: search skills Feedback from students and tutors has been infrastructure developed in the Bodleian for assignments; managing references; extremely positive. (DataBank and Datafinder). A mature Bodleian Libraries LibGuide working with the literature for theses/ service offering will be rolled out in 2012/13. dissertations; and systematic review Research spaces – The Hive training (optional one-to-one training). For While changes to study spaces have occurred Eureka repository Master’s and DPhil students, the librarian across a range of libraries (see section 2), Over the year the Saïd Business School also runs a range of joint seminars and new research spaces have also been devel- Library invested in a programme of workshops with the Director of Graduate oped. This spring the RSL launched The Hive, systematically entering all legacy material Studies and other tutors, covering topics an experimental flexible library space to The opening of The Hive at the RSL identified through faculty webpages into such as conducting the literature review and encourage collaboration in non-traditional the Eureka repository. The repository is now academic integrity. She also leads a termly library spaces between the librarians and Of the five stack areas held last year, the the Education Library undertook a large- the central focus point for the discovery of series of Dissertation Skills Workshops, with graduate students and research staff. largest – at 58a Banbury Road – has now scale project to rationalise and weed its print the school’s research publications, and plans the Director of Graduate Studies, for all been completely cleared and returned to journal collections. This was in order that the are under way to harmonise the function Master’s students. All sessions are now an Streamlining and rationalising materials the department. As part of an exercise to library could return one of its bookstacks and role of the Eureka database within the integral part of the academic programme, Many of our libraries have been working to clear the basement corridors at ISCA of to the department, for much-needed school’s website redevelopment, which was and offer one-to-one follow-up support with streamline material holdings to focus on separate stack material, mostly periodical office space. As a result of the project, the recently commenced. This will form a major the librarian. more relevant items for readers. The Tylor parts which were similarly weeded, we Education Library was able to reduce its focus of the Sainsbury Library’s contribution has been working to do this and to create have also transferred the Tylor’s small map print journal collection to just under 25% of to the school in 2012/13, as the library a reduced stack collection at the Bodleian collection to expert care at the central its previous size, freeing up open shelf space continues to make its contribution to the Storage Facility (including titles of which Bodleian, in collaboration with the Bodleian for the growing book collection, as well as research agenda. Tylor holds the only Bodleian Libraries copy). Map Librarian. Also, in the first half of 2012, emptying the journal stack.

22 23 Collaboration sessions at the beginning of each term. Information Skills sessions are intergraded biomedical journals including Diabetes Care, Subject liaison librarians continue to work Many college librarians also take part in into Graduate Academic Programme British Journal of Surgery, Cochrane Database closely with academic departments, while these efforts. Throughout each term, a for MPLS. Subject librarians liaise with of Systematic Reviews, Clinical Chemistry, individual libraries and subject areas have schedule of more advanced sessions (eg Graduate Studies Directors regarding Diabetic Medicine and Kidney International collaborated with departments on a range the Wiser programme) is advertised. These further contribution to the Research Skills as well as receiving acknowledgments in a of projects: sessions are more specific and enjoy great Programmes in a growing number of number of other articles. popularity amongst students and University Doctoral Training Centres (DTCs). Collaboration with academic staff and outreach employees. Librarians are contributing to the Supporting the REF activities of staff MPLS Bridging the Gap Project by setting Publishing Staff in the medical and science libraries In the science and medical libraries up new Information Skills sessions (including Medical librarians in partnership with MSD worked closely with the REF Coordinator for subject librarians collaborate across the study skills, critical reading, etc). Working colleagues engage in publishing articles MSD and carried out a number of in-depth Bodleian Libraries and together with the centrally with University Admissions in key professional journals. Evidencing searches to identify evidence of impact stone ck C User Education Coordinator to create librarians are developing inductions for the our support of research activity, librarians for REF case studies. Evidence identified i i N and deliver orientation and induction UNIQ Summer School initiative. The RSL co-authored articles in a range of key included impact on government policy, Attendees at the 2012 SCOLMA conference clinical guidelines, evidence of research uptake, reputable charity endorsement, Another example of joint project working Oxford economists. The Social Sciences prizes and awards or evidence of economic took place in the Law Library, which became Subject Consultant attended the Nereus impact. Our staff also provided hands-on part of a project to obtain and retain all Conference in Lisbon and the Consortium support for academics and others with cases, decisions and articles related to the is currently considering an Oxford proposal Symplectic. Cape Town Protocol, and is working with to develop a new portal for global and the Law Faculty and with the University of international affairs publications. joint project work Washington in Seattle to create this unique The Subject Consultant for Forced Librarians at the Alexander Library of collection. Migration, African and Commonwealth Ornithology and Sherardian Library of Studies helped organise and host the Plant Taxonomy actively participated in Conferences and wider collaboration 2012 conference for SCOLMA (Standing many joint projects to promote those two The Bodleian Social Science Library is a key Conference on Library Materials on Africa). unique and extensive collections. The RSL partner in the Nereus Consortium (www. Ninety participants attended the Oxford- continued its successful collaboration with nereus4economics.info). Nereus aims to based conference to explore how the digital the Ruskin School in displaying student integrate access to the economics resources revolution is unfolding in Africa. The SSL art inspired by science. Librarians have of key libraries, academic publications and is also part of a concordat with the British overseen the installation of large display other online resources (in collaboration with Library and the London School of Economics boards to feature results of work by RePEc), through the Economists Online in order to collaborate on collections and advanced standing students in Life Sciences portal, NEEO. During the year the SSL added services for social scientists and the provision by displaying their research posters. ten new author profiles and 240 records for of study days for librarians and scholars. The Radcliffe Science Library

24 25 Digital priorities • Digital Memory As the Bodleian of our staff and, most importantly, students, Library users now expect to have knowledge Libraries kept and curated books in researchers and the public. For staff, at their fingertips, instantly, and so our their impressive buildings for centuries, improved and extended reporting facilities approach to library services and resources they will curate and preserve digital have been provided with the capacity for is changing in response. The digital age has objects in a durable digital memory different libraries to create their own reports dramatically changed the way knowledge from the twenty-first century and configure their own library policies resources are accessed, with the century- onwards – be it digitized images of the without having to call upon systems staff to DIGITAL BODLEIAN long established culture of using paper as Bodleian’s treasures, transcriptions, do it for them. a display of information now augmented cutting-edge knowledge technology or Our principal resource discovery system, by the application of digital screens with born-digital materials. SOLO (http://solo.bodleian.ox.ac.uk), had a completely new forms of interaction number of minor and major enhancements with knowledge resources. The advent of The Bodleian Libraries have addressed made, which have significantly improved the digital world has added two seminal these additional missions organisationally the research experience of scholars and missions to the Bodleian’s profile: by merging the Systems and e-Research bibliographers. These enhancements were Service with the Oxford Digital Library to the result of our own usability studies and • Digital Discovery As catalogues were form Bodleian Digital Library Systems and extended discussions with particular user used over centuries to help readers Services (in 2010/11) and then appointing groups. Now, for example, SOLO has the navigate through the libraries’ the Associate Director for Digital Library ability to display and, most importantly, knowledge in Oxford, nowadays Programmes and IT in 2011/12. Together to index scholarly copy-specific notes students, researchers and the wider these measures marked the Libraries’ appearing in the records of 1.3 million public from all around the world also commitment to tackle the challenges of items. Now search results can be sorted find and retrieve knowledge resources the twenty-first century by strengthening in order of oldest publication first. In – physical or digital – through internet and extending our digital services both addition, in response to requests from services such as SOLO. in support of and to enrich the traditional specific user groups, to make them more library services offered to students, scholars readily discoverable, certain material types and researchers worldwide. – antiquarian and rare books (pre-1830), maps, music and audio-visual items – have New technologies been removed from the clustering process Having rapidly and successfully replaced the that brings together related works. underlying software supporting our main Knowing that many information requests catalogue and book management system can be met with scans from works, rather with Ex Libris’ Aleph, this year the focus has than the works themselves, we have been on introducing new functionalities and developed software for the Scan and Deliver improved levels of service to meet the needs service (see section 3b). We are seeing more SOLO – The Libraries’ online catalogue

26 27 to expand access to research publications1), The project will result in data management digitization projects. These tools and services pages from their remarkable collections ORA will be enhanced further in 2013 plans, policy and infrastructure to provide will be rolled out and the new services in three subject areas: Greek manuscripts, to facilitate the widest possible free tools for researchers before they even create announced in the next fiscal year. fifteenth-century printed books dissemination, making the considerable any data, right through to the discovery and (incunabula), and Hebrew manuscripts number of Oxford-authored publications reuse of data. The Libraries have started Digital Bodleian and early printed books. Two-thirds of the open access. the development of two new services in The Bodleian Libraries have been digitizing material will come from the BAV and the We are keenly aware of the importance support: DataBank, where researchers content for over twenty years, creating over remainder from the Bodleian. These will be of providing assured long-term storage are able to deposit their data both for 200,000 freely available digital objects and made freely available online to researchers and access to the huge amount of valuable access and preservation, and DataFinder, a with at least another 1.5 million images and the general public worldwide. data that is generated through Oxford’s discovery interface to a registry of Oxford’s awaiting release. However, like many Also this year the Bodleian Libraries, research. The Libraries are working in research data, whether or not it is held in academic libraries, our freely available working in partnership with the Royal partnership with other departments such as DataBank. These services will be available digital collections have been placed online Archives and the information company Research Services and IT Services to provide in 2013. in project-driven websites, with content ProQuest, developed a unique online an overall institutional support framework stored in discrete ‘silos’, each with its own resource which made all the private records/ for data management through the DaMaRO Digitization foundations metadata format and user interfaces, and personal journals of Queen Victoria publicly Project (http://damaro.oucs.ox.ac.uk/). With the number of projects to digitize the with no common search interface enabling accessible for the first time ever. The collections increasing in 2011/12 we began users to discover content or navigate across journals, which span Victoria’s lifetime the foundational work on rolling out a full collections. This year the Digital.Bodleian and consist of 141 volumes containing and large-scale digitization service, defined project was launched to help bring together over 43,000 pages, have never been as a package of individual products and our discrete collections under a single user published in their entirety. While ProQuest services that enable the creation and delivery interface, standardise the metadata for oversaw the creation of high-quality digital

Open Access Oxford Website of a digital copy of items in our collections. each collection, and convert all images, images of every page in the journals, Digitization involves more than just creating thus allowing users to export metadata or expert digital editors from Libraries’ readers bringing their own laptops and other When a work is identified Mobile Oxford will digital images; it must be managed from the tag images. The Digital.Bodleian project staff managed the process of meticulous personal devices into our libraries looking also provide for the user a map showing the point of selection through to the point of has been funded by the JISC as part of the transcription and created extensive and to attach them to our wireless network. nearest library holding a copy. access for the end-user. Resource Discovery Programme. detailed indices to enhance and enrich their To ensure good wireless access, we have ORA, the Oxford University Research Within the Libraries’ Imaging Services functionality. The completed website, www. surveyed our reading rooms and improved Archive (http://ora.ox.ac.uk), holding section (which has been the primary provider Digitization projects queenvictoriasjournals.org, was launched in wireless coverage for library users. principally articles and theses of Oxford of high-quality digital images within the With the generous support of a £2 million May 2012 by Her Majesty the Queen. In its The Mobile Oxford service (http://m. authors, underwent a major revision in Bodleian) work has been done to identify award from The Polonsky Foundation, we first month the site received 114,188 unique ox.ac.uk) is geared towards smartphones. 2011/12, making it more convenient and hardware and software that will increase announced in April 2012 an exciting new visitors and over a million page views. This year we worked with our Computing streamlined for users (see section 6b for our digitized output significantly. Parallel to collaborative digitization project with the This year the Libraries completed an Service colleagues to ensure that it can be details). In response to the Finch Report Imaging Services, BDLSS has been creating Biblioteca Apostolica Vaticana (BAV). The eight-year-long project to digitize out- used to interrogate our main catalogue. (Accessibility, sustainability, excellence: how interfaces and access points for individual project will digitize and open up 1.5 million of-copyright books in the Bodleian’s Oxford University Research Archive

28 29 A beautifully illustrated 12th-century manuscript from the Vatican’s collections: urb. Gr.2. Folios 3v-4r. Part of the Vatican Digitization Project

collections. These books are available The Serica website was created to collections recently launched and currently through Google Books, but we have now showcase our pre-modern Chinese holdings available to access are: linked 330,000 of them to records in our and associated digitized works. This digital • Maimonides’ Code of Jewish Law catalogue. By making the Bodleian copy collection will continue to grow throughout (http://maimonides.bodleian.ox.ac.uk/) of the digitized books available online, the 2013 (http://serica.bodleian.ox.ac.uk/). • Electronic Enlightenment material became fully available to all users The Bodleian continues to enlarge its (www.e-enlightenment.com) in PDF format. Following this public release, selection of digital resources through • The John Johnson Collection: An the Bodleian Libraries continued efforts to purchase and through reformatting of Archive of Printed Ephemera (http:// enhance the scholarly value of the digitized materials held in our collections or held johnjohnson.chadwyck.co.uk/home.do) books by adding improved page scans and by other institutions with whom we • Shakespeare Quartos Archive better full-text searching. collaborate. Some of the other digital (www.quartos.org) • Digital Shikshapatri (www.shikshapatri.org.uk) • Bodleian Broadside Ballads (http://ballads.bodleian.ox.ac.uk) • Bodleian Collection of Genizah Fragments (http://genizah.bodleian.ox.ac.uk) • What’s the Score at the Bodleian? (http://scores.bodleian.ox.ac.uk)

www.queenvictoriasjournals.com and an illustration from the Queen’s Journals: Queen Victoria’s hairstyle with wreath of lilies-of-the-valley: pen and ink sketch by Queen Victoria (3.6 x 2.2 cm (sheet)) Supplied by Royal Archives @ HM Queen Elizabeth II 2012

30 31 It has been a busy year in Special Collections In Rare Books the team concluded having welcomed over 11,000 readers to the Early Printed Books project and the Special Collections Reading Room and began work on the provenance project. handled over 22,000 green slips (requests). The John Johnson Collection continues SPECIAL In the same period we saw over 18,000 to be developed with donations. More visiting Duke Humfrey’s Library and more researchers are accessing it with two blogs than 5,500 visiting the Bodleian Library about the collection being launched at COLLECTIONS of Commonwealth and African Studies at http://johnjohnsoncollectionnowandthen. Rhodes House. wordpress.com and http:/ The section completed a number of ephemeraresources.blogspot.co.uk. Work projects across different specialist areas: has continued on the exposure of data from This year the Maps section embarked on the Johnson catalogue through SOLO. a research/digitization project of scanning Images from the collection are being made in the Bodleian’s First World War trench available through Digital.Bodleian. maps of the Western Front. Around 1,000 In Music, funding was obtained from maps have been captured in colour at high the Andrew W Mellon Foundation to scan resolution, with plans to make these freely the catalogue cards for the Music and Map available online via the Digital.Bodleian collections and make catalogue records project and upcoming centenary projects. available online. Once completed, this will ns In Modern Political Papers key projects revolutionise access to these important es Jenk l i included the cataloguing of the papers collections. The experimental project © Char of Roy Jenkins, Baron Jenkins of Hillhead What’s the Score at the Bodleian?, sponsored (1920–2003), writer and politician, by Google, was launched this year. The Chancellor of Oxford University. The first project seeks to crowd-source descriptions phase was funded by a number of donors, of previously uncatalogued mid-Victorian including the Pilgrim Trust in this year, piano music. 2011/12. See: www.bodleian.ox.ac.uk/ In the Oriental Collections section key bodley/library/special/projects/roy-jenkins. work included the Genizah Project. This Papers of the project archivist Charlotte created a complete set of digital images McKillop-Mash, and of John Campbell, of the Bodleian’s Genizah collection, Lord Jenkins’ biographer, and images of searchable through metadata created in selected manuscripts were featured in the TEI/XML. The collection of Cairo Genizah Authorship, Memory and Manuscripts 2012 fragments is one of the major collections seminar series. of its kind. Acquired over the years since

Photos and letters from the archive of Roy Jenkins, Baron Jenkins of Hillhead

32 33 Genizah fragments, MS. HEB e 49 13b 2

1890 it consists of about 4,000 fragments. being added to Fihrist. It is estimated that Castle, Edmund Dell, Adrian Mitchell, presented a programme of scholarly events The collection, skillfully selected and some 2,500 entries will have been added to Anthony Sampson, the Conservative Party including conferences and colloquia on a featuring the Bible, early rabbinic literature, the database by the close of the project (in Archive and Oxfam. seventeenth-century painted map of China liturgical fragments, legal documents and October 2012). Following a successful pilot project, from John Selden’s collection, marking the letters, both personal and commercial, is Within the Conservative Party Archive, the Bodleian Libraries Web Archive was end of a two-year conservation project on the particularly remarkable for the size of many conservation work was completed on 108 established in 2011. The BLWA collects Selden Map, MS. Selden supra 105 (http:// of the documents. The 4,000 fragments volumes of Conservative Party general websites in an effort to preserve this material seldenmap.bodleian.ox.ac.uk). comprise some 25,000 pages, amounting election pamphlets and leaflets, 1868–1968, for future generations. See: www.bodleian. Other events covered subjects including: to over six pages per fragment, an average enabling their long-term preservation and ox.ac.uk/beam/webarchive. the Harding Collection of music and popular unparalleled elsewhere. The online digitization. Major accessions included papers The Libraries were also awarded funding literature; fifteenth-century blockbooks; catalogue is based on the printed Catalogue of Brendon Sewill, director of the Conservative by the Wellcome Trust to catalogue the and the dispersal of books from monastic of the Hebrew Manuscripts in the Bodleian Research Department 1964–1970, and archive of Sir Walter Bodmer, Oxford’s first collections. Masterclasses in Michaelmas Library and in the College Libraries of Oxford papers relating to the restructuring of the Professor of Genetics, which will be available and Hilary terms featured historians, literary (volume 2) by Adolf Neubauer and Arthur Conservative Party by its chairman Norman to scholars from early 2014. scholars, rare book and manuscript dealers, Ernest Cowley (1906) and the typewritten Fowler in 1993. Research support and At the Centre for the Study of the Book and biographers discussing individual Special catalogue of additional Genizah fragments initiatives included the provision of a stall the Bodleian Libraries received funding from Collections items and the formation of by Arthur Ernest Cowley (c1929). The at the annual Information Fair, for Oxford JISC for a project in partnership with the collections of books and archives. The CSB project was officially launched in February postgraduates; participation in the Modern English Broadside Ballad Archive and the Summer School, ‘Bibliography and the study 2012 (http://genizah.bodleian.ox.ac.uk). Papers Masterclasses seminar series with a English Folk Dance and Song Society. See: of paper’, made Special Collections items Work was underway on the Pre-Modern presentation on recently catalogued papers of www.jisc.ac.uk/whatwedo/programmes/ available for an intensive study of the history Chinese Books project (supported by the Conservative Research Department, and digitization/content2011_2013/Strand%20C. of paper use in early modern books and the Tan Chin Tuan Foundation), with the provision of a stall at the annual History aspx. Concluding in 2013, this project will manuscripts. progress made on the identification and Thesis Fair, for Oxford undergraduates. enable cross-searching of information about This year the CSB welcomed: Gabriele cataloguing of our pre-modern Chinese 2012 saw the conclusion of the futureArch English broadside ballads in online archives Balbi, Northumbria University (Douglas holdings, so that some 200 items had been project funded by the Andrew W Mellon and will implement an image-matching Byrne Marconi Fellow); Louisaiane identified, catalogued and fully prepared Foundation to develop the Libraries’ capacity functionality in the Bodleian’s own interface Ferlier, Université Paris Diderot – Paris 7 for presentation when the web interface to manage born-digital archives. The project to its digitized collections of ballads, (Humfrey Wanley Fellow); Dr Eliza O’Brien, was made available in September 2012. developed the Bodleian Electronic Archives which range in date from the sixteenth Northumbria University (BSECS/Bodleian Within the Persian collections a 12-month and Manuscripts service, which provides to the twentieth centuries. Colloquia and Fellow); Susan Nalezyty (RSA/Bodleian project supported by the Barakat Trust means to capture, preserve and provide masterclasses were also held. Fellow). The Bodleian Libraries’ partnership (www.barakat.org) has enabled the Islamic access to these materials. Digital materials Through the Centre for the Study of the with the Vatican Library was furthered by curator Alasdair Watson to code Persian from numerous archives were processed as Book (CSB), the Department of Special the visits of Oxford scholars to the Vatican manuscript descriptions from existing part of the project, including materials from Collections, in partnership with faculties Library, in the Polonsky Visiting Research printed catalogues into TEI/XML, which are the archives of Sir Walter Bodmer, Barbara of the University and external partners, Grants programme.

34 35 Collection building, acquisitions and to the newspaper collection The North China Phase 2 began in March 2012 and is focused management Herald 1850–1940, the most important on providing e-resources and printed books The Bodleian Libraries have acquired many foreign source of Chinese news during the on the subject of careers. important electronic resources this year. period of its publication. Following on from the success of the Existing online collections were expanded A successful e-book demand-driven Inventory Control Project, and to enhance with the addition of historical collections acquisition pilot project was undertaken the data added to the system, over 3,100 including American West; Virginia Company between 8 May and 16 June 2012, and was bibliographic records and over 20,200 Archives; Medieval Family Life; First World extremely popular with users. The total records for periodical holdings have been War: Personal Experiences; London Low Life; budget was £16,500. The SOLO catalogue edited to improve the clarity and accuracy THE COLLECTIONS Popular Culture in Britain and America 1950– was populated with 9,993 additional e-book of the Bodleian’s holdings for periodical 1975; Victorian Popular Culture: Sections I–IV. records of books published between 2009 material. In addition, around 1,000 We were able to purchase Confidential and 2012, selected for humanities, medicine duplicate records have been deleted from Print: Africa, 1834–1966, and Confidential and the biological sciences. Readers the database. Print: Middle East, 1839–1969, accessing these books were unaware that In Special Collections, notable complementing parts I–IV which we already the library did not as yet own the titles, and acquisitions include: papers of the writer hold. Additional content this year includes permanent purchases depended on the Bruce Chatwin; further eighteenth- and the literary collections: Literary Manuscripts: number of accesses made by readers. The nineteenth-century papers of the Harcourt Berg; and Romanticism: Life, Literature and first two accesses each supplied 24-hour family of Nuneham Courtenay and Stanton Landscape; as well as Eighteenth Century access; a third access triggered a purchase Harcourt, Oxfordshire; papers of the Journals V which complements parts I–IV, on the 325 credits model. Purchases will be Conservative politician Lord (Geoffrey) already accessible in Oxford. permanent additions to library stock. We are Howe of Aberavon; the archive of the Additions in the scientific and medicine currently reviewing the project to consider Gehenna Press, an American private press collections include: The New England Journal how to expand and improve demand-driven founded by the artist Leonard Baskin of Medicine Archive, 1812–1989; Safari acquisitions, an approach which maximises (1922–2000); the papers of Anthony e-books; Astronomical Society of the Pacific use and reader choice. Sampson, writer and journalist (1926– – Conference Series; International Tables for The use of Electronic Data Interchange 2004), c1930–2011; film reviews produced Crystallography; Elsevier Medical Textbooks; (EDI) for automated ordering and invoicing by the McCarthy Agency 1936–1968, with BMJ Case Reports; Royal Society of Chemistry. of books and journals, saving staff time, is some other papers 1935–1976. We have subscribed to The Cairn Revues currently being extended after its successful (Humanities and Social Sciences) and to introduction in 2011. the AllAfrica collection of news stories, Phase 1 of the new Po Chung lending in addition to JSTOR Arts & Sciences 8, collection, based on the subject of personal which broadens JSTOR’s coverage of core development and which is housed within

Simon BentleySimon humanities disciplines. We now have access the Gladstone Link, was completed in 2011.

36 37 Other Notable Acquisitions across the Bodleian Latin American Library Rare Books and Special Collections: • Books and papers on a variety of • Cheney Archive (local printing firm in subjects relating to Bolivia, given by Banbury) Science Giovanni Carnibella • Private press books from South • Letters from Hugh Cairns (1896–1952), • Books and papers on health, women America acquired through Catherine surgeon, first Nuffield Professor of and poverty in Peru, donated by Judith Docter Surgery at Oxford University, to his Condor Vidal • Hammond collection of editions of wife, Barbara, and related materials, c. Wind in the Willows 1920–1952 Business • Bequests from Robert Oresko and • Papers of Sir David Weatherall (b1933), • Blackwell Publishing Archive, twentieth Professor Edgar Wind physician and researcher in molecular century genetics, haematology, pathology • Papers of the Townsend or Townesend Bodleian Library of Commonwealth of and clinical medicine, former Regius family of Oxford, master-masons, African Studies (BLCAS) Professor of Medicine at Oxford c1690–c1785 • Papers of Sidney Harold Hammond (1879–1947) relating to Nicaragua Politics Antiquarian • Papers of Sir Thomas Smartt (1858– • Papers of Douglas Jay, Baron Jay, PC • Milles family documents (mainly 1929), South African politician and (1907–1996), Labour Party politician, title deeds, seventeenth–nineteenth founder and leader of the Unionist twentieth century centuries), with some papers of Party, 1880s–1920s • Archive of Roy Jenkins, Baron Jenkins Jeremiah Milles (1714–1784), antiquary • Papers of Stanley Lawrence (1918– of Hillhead (1920–2003), Labour and Dean of Exeter 1986), Executive Officer in the politician, founder member and leader Nyasaland government from 1960 and of the SDP, Chancellor of Oxford Music later for the Royal Commonwealth University • The archive of the English composer Society for the Blind, 1949–1981 Edmund Rubbra, comprising letters, • Papers of the Globe and Phoenix Arts diaries, concert programmes, Gold Mining Company of Que Que, • Archive of Adrian Mitchell (1932–2008), annotated copies of music scores, etc Southern Rhodesia/Rhodesia/ poet, novelist and playwright (first • A substantial group of letters to Charles Zimbabwe, 1894–1985 tranche) Hubert Parry from his future wife, • Materials of the publisher Kevin Begos Maude Herbert (and her sister Mary), Jr relating to the work Agrippa (a book largely written during Parry’s time at of the dead) and to its reception Oxford

Portrait of and letter by composer Edmund Rubra

38 39 The marriage of Yusuf (Joseph) and Zulaykha from Love and Devotion: From Persia and Beyond, State Library of Victoria

the assessment and treatment of the manuscripts selected for the exhibition Love and Devotion: From Persia and Beyond at the State Library of Victoria, Melbourne. As a leading team of experts in the conservation field, Bodleian conservators continued sharing their expertise at a significant number of forums, including the Bodleian’s summer school ‘Bibliography and the study of paper’, and the international conferences ‘2011 a pest odyssey’ and ‘Indoor air quality 2012’, where the design of an HVAC system for the Weston book stack was presented. The team also provided training for Bodleian staff in various topics, delivering courses such as ‘Handle with care’, ‘Emergency salvage’, ‘Mould awareness’, Members of the Conservation team viewing the Selden Map and ‘Datalogger training’. Aimed at the general public, the new course ‘Introduction Protecting the collections for current and Miniature Books and a selection of Opie’s to bookbinding’ generated great interest future generations collection of pre-1850 movable books. Also, and was very well attended. As part of The Conservation team continued to play an funded externally, the Abinger Project, the department’s learning and academic essential role in the care and development which focused on the treatment and endeavours, and as a preliminary step for of our collections. One of the highlights fasciculing of correspondence and papers setting up a solid internship programme, of their work was the completion of the of the Godwin and Shelley families, was Conservation and Collection Care hosted conservation treatment of the Selden successfully completed. Improvements to their first Preventive Conservation Map of China, which was presented at the housing of and access to the collections Internship, in partnership with the Institute the Selden Map colloquium with a talk. included the fasciculing of the Marconi of Archaeology Master’s Programme, Thanks to the generous donations given Archives and the Bankes Papers, and the University College London. during Duke Humfrey’s Night 2010, rehousing of selected papers from the Finally, we continued to offer research the team was also able to carry out the Conservative Party Archive. Additionally, into and advice on the Weston Library treatment of Purcell’s Ode to St Cecilia’s the team assessed collections for the planning, providing crucial information for Day, Sir Philip Sidney pedigree roll, Secreta successful delivery of key exhibitions and the design of conservation, exhibitions, Fidelium Crucis, the Morton Collection of digitization programmes, which included display and storage areas.

40 41 Scholarly communications Advisory Board to plan the next steps in to propose their thesis for digitization. The year marked an increase in government the support and development of arXiv, an The response was spectacular, generating and EU support for ‘gold’ open access – open-access archive for publications in more than 2,000 positive replies for theses free access to research findings on the web Physics, Mathematics, Computer Science, dating from 1941. Staff from Collections where the author of the publication has Quantitative Biology, Quantitative Finance and Resource Description and from Special paid a fee to publish. The Bodleian Libraries and Statistics. Collections worked with BDLSS staff to worked with colleagues throughout the The Head of Resource Description manage the procedures. The first batch University to brief the Pro-Vice-Chancellor and the Digital Collections Development of theses has been digitized, deposited in for Research and Academic Services and Manager organised two workshops in ORA and is freely available online. Coupled University Collections (ASUC) on the which cataloguers involved in traditional with this, the requirement that all research Report of the Working Group on Expanding book and journal cataloguing could share students submit a digital copy of their Access to Published Research Findings (the experiences and learn from those involved thesis has come into effect, resulting in the Finch report), which recommends that all in creating metadata for digital data, and ORA thesis collection growing significantly government-funded research should be vice versa. The sessions, respectively ‘From during the year. made available free of charge on the web. cataloguing to metadata’ and ‘Author and Symplectic is the University’s selected The Libraries continued to discuss the name authorities’, were held in November system for managing research outputs future of publishing and the implications 2011 and July 2012. (www.admin.ox.ac.uk/pras/research/ for libraries and publishers with colleagues In spring 2012 the ORA (Oxford symplectic). The ORA–Symplectic at Oxford University Press. The Libraries’ University Research Archive, http://ora. connector went live in September 2011. It Associate Director, Collection Support, ox.ac.uk) search and access interface enables Oxford authors to deposit full-text and the E-Resources Manager also met was redesigned and the code underneath copies of their research publications quickly representatives from the publishers upgraded. New features are ‘top downloads’ and easily into ORA directly from their Cengage, Elsevier, Nature, ProQuest, SAGE, on the home page, faceting for better Symplectic account. Springer, Taylor & Francis, Thomson Reuters searching, and icons to indicate whether and Wiley-Blackwell. there is access to a local full-text copy Bodley’s Librarian and the Associate in ORA and/or a link to the publisher’s Director, Collection Support, attended copy and whether the item has been peer the Joint Information Systems Committee reviewed. The ORA Developer has been annual conference in July 2012, pivotal in the development of DataBank, the ‘Transforming opportunities in scholarly University’s research data archive due for discourse’, where Bodley’s Librarian chaired launch in 2013. a session. Thanks to the generosity of Dr Leonard The Associate Director, Collection Polonsky and The Polonsky Foundation, Support, also served on the Interim Member authors of Oxford DPhil theses were invited

Collections on display at Duke Humfrey ’s Night

42 43 Our commitment to outreach and widening access continued as the Libraries led an exciting programme of exhibitions, displays and events. We supported other institutions through loans from our collections and promoted the collections through our OUTREACH AND diverse publishing programme. Exhibitions The year opened with the summer 2011 WIDENING ACCESS exhibition Manifold Greatness: Oxford and the Making of the King James Bible. The exhibition to celebrate the 400th anniversary of the King James Bible was curated by a committee of Oxford academics in collaboration with the Folger Shakespeare Library, Washington DC. When it closed in September it had attracted our highest-ever visitor numbers at just over 58,000. Manifold Greatness was followed by Treasures of the Bodleian, a taster for the new Treasures Gallery which will open

in the Weston Library in 2015. Among Students in discussion with Archbishop Rowan Williams, one of the events associated with the exhibition Manifold Greatness the highlights on show were the newly restored Selden Map of China, Magna Carta, and the Bodleian First Folio, as well of December 2011 and attracted 36,886 a website and an academic conference as a treasure acquired only weeks before visitors. organised by the curator, Dr Nicholas – the manuscript of The Watsons by Jane Our spring exhibition, The Romance of the Perkins of St Hugh’s. A lively series of events Austen. The exhibition was accompanied Middle Ages, examined the role and origin of accompanied the exhibition, including by a website inviting visitors to answer medieval romance stories and showed some gallery talks, public lectures, a specially the question ‘what is a treasure?’ with the of the Bodleian’s outstanding medieval commissioned story-telling performance responses used to inform the curatorial manuscripts alongside loans from the V&A, and, for the first time, a schools programme. selection for the new galleries. The the British Museum and the British Library. The exhibition welcomed just over 40,000 exhibition ran from October until the end The exhibition was accompanied by a book, visitors in three months.

44 45 Finally, in summer 2012, the Libraries the lottery-funded JAINpedia website, as celebrated the great novelist’s bicentenary part of a countrywide project to celebrate with an exhibition entitled Dickens and his one of India’s important and most ancient World. Aiming to illustrate the world Dickens religions. This year the Libraries also hosted lived in and wrote about, the exhibition an exhibition of recent works by fellows featured contemporary maps of London, of the bookbinding organisation Designer theatre posters, illustrations of prisons and Bookbinders. On display in the Proscholium workhouses, and examples of popular card were 100 bindings in wood, leather, vellum games and pastimes which feature in his and metal by some of the country’s finest novels. practitioners. A busy programme of ten smaller displays Over 22 one-day displays were mounted

ran in the Proscholium throughout the year. throughout the year. These short displays One day display of Jane Austen: A Literary Genius at Work Many of these were linked support Library and University activities to academic conferences, and included a pro-democracy display for lectures or other University the Free Speech Debate website launch, consider the evidence. Five hundred visitors activities, while some a display of Latin church music from stood patiently in line between 10am and marked anniversaries such Renaissance England mounted to illustrate 5pm for a chance to look at the display and as the sinking of the Titanic the programme of a concert in the Divinity make up their own minds. and the birth of William School given by ensemble Alamire, images The Libraries continued an active Golding. Other displays of acrobats for the book launch of Harriet programme of loans, supporting 18 were developed from Heyman’s book Private Acts: The Acrobat exhibitions at institutions across the UK collaborations with external Sublime and Sanskrit manuscripts for the and overseas by lending 113 items from organizations: Liebe Ottla Oxford Literary Festival. World Book Day Bodleian collections. Loans ranged from a celebrated the acquisition of was celebrated with a display entitled Jane large consignment of oriental material for Franz Kafka’s letters to his Austen: A Literary Genius at Work which the State Library of Victoria in Melbourne sister Ottla in partnership brought together our recently acquired for the exhibition Love and Devotion: From with the Deutsches manuscript of The Watsons with two Persia and Beyond to a large loan to the New Literaturarchiv in Marbach, interesting loans: an eighteenth-century York Public Library for its exhibition on the while the display Jain sampler which may have been executed poet Shelley and his circle. Closer to home Treasures at the Bodleian was by a young Jane Austen, and a recently the Libraries were pleased to lend a Windsor mounted in collaboration discovered portrait thought to show the chair to an exhibition at West Wycombe with the Institute of author seated at a writing desk. Both loans Park, and to continue to support our sister Jainology, marking the are in private ownership and the display institution the Ashmolean with regular loans Bodleian’s involvement in offered the public a rare chance to view and to its exhibitions. Franz Kafka MS. Kafka 55 Charming Amintas, or, The yielding virgin. (London, c. 1680) Bodleian Library Douce Ballads 1(50b)

46 47 MS Bodl. 264, fol. 54r (detail) which was displayed in the exhibition The Romance of the Middle Ages

Events and public engagement from a dragon to form the Anglo-Saxon ‘Titanic Calling’ used the Marconi Archives The Bodleian Libraries ran a wide array letter ‘thorn’ (Þ, ‘th’) as the illuminated in the Bodleian Library to recount the of events over the year built around the chapter initial. In March 2012, Brian Aldiss fateful events of April 1912, from the first exhibitions and display programme and gave short readings from An Exile on Planet warnings of ice to the brief and poignant the Bodleian’s collections, and utilising the Earth, followed by a wealth of amusing messages of the survivors. In a first for skills and knowledge of Bodleian and Oxford anecdotes during the question and answer the Bodleian, Oxford ethnomusicologist University staff. session. and award-winning dance artist Menaka Our lunchtime lectures continued to At the Oxford Literary Festival in Spring P P Bora presented an innovative lecture- prove popular both with members of 2012 the Bodleian Libraries were able to performance drawn from academic the University and the general public. highlight some of their recently launched research on Bodleian Sanskrit manuscripts, The historic venue (Convocation House), titles. A talk by John Simpson asked what including a rare sixteenth-century text, and of course, added to the appeal and was to be gained from publishing old classical performance traditions of India. attendances for many of the talks reached dictionaries. Given that he has written the Some examples of the Sanskrit manuscript full capacity. In Michaelmas term, the introduction to The First English Dictionary collection accompanied the performance. programme included talks on four of the of Slang 1699 and The First English Dictionary A highlight of the Literary Festival was the special items on display in the Treasures 1604, his conclusion was ’quite a lot’. Peter award of the Bodley Medal to two-time of the Bodleian exhibition, followed by, in Whitfield in his ‘Travel: A Literary History’ Booker Prize winner Peter Carey. Hilary term, a series on the themes in the toured through the historical motives for In July the Old Schools Quadrangle was exhibition The Romance of the Middle Ages. travel and travel writing – religion, conquest, transformed into an Elizabethan theatre World Book Day (2012) was marked by a gold, glory, adventure, aesthetics, science, when Shakepeare’s Globe on Tour staged display of Jane Austen’s material from the sex, hedonism, poetry and wisdom – while a production of Hamlet. This performance Bodleian Library collections, accompanied Michael Hughes and Katherine Bosworth in marked the fifth year of collaboration by a lecture on her recently acquired between the Oxford Playhouse and the manuscript The Watsons. Bodleian Libraries. For the first time the The lunchtime lectures have been production was extended into a third week extended to include book launches. In for a total of 17 performances. Mercifully, in January 2012, Harriet Heyman and Acey what was proclaimed as the ‘worst summer Harper delighted the audience with in a hundred years’ the weather held and commentary, photographs and videos from we were spared any cancellations. The Private Acts: The Acrobat Sublime. Many production attracted excellent audiences present were surprised to find that the and again was illuminated by a number accompanying display of materials from our of pre-show talks given by experts, collections included an early tenth-century predominantly from the University’s Faculty manuscript featuring an acrobat swinging of English.

Oxford ethnomusicologist and award-winning dance artist, Menaka PP Bora leading Dance Manuscript & Gestures: a lecture- performance of Indian Sanskrit Manuscripts from the Bodleian Libraries (2012 Oxford Literary Festival)

48 49 Publishing manuscript of one of the most famous From Demons to Dole Queues: British Election Brian Aldiss, through the publication of a Publishing continues to form a significant travel narratives of all time, written in the Posters from the Conservative Party Archive volume of essays entitled An Exile on Planet part of the Bodleian’s outreach, bringing a seventeenth century by a member of the provides a visual record of the election Earth: Articles and Reflections. Surveying little of the Bodleian to readers around the East India Company and containing an strategies of the Conservatives over a 600 years of the iconography of dance, A world. The Libraries published 13 titles in account of the first Englishman to sail into century of British politics. The Bodleian’s Dance through Time explores how artists 2011/12, covering a very wide spectrum of Chinese waters. The Romance of the Middle Marconi Archive, which contains the most and illustrators have represented dance interests. Travel: A Literary History is the first Ages accompanied the winter exhibition of complete record of messages to and from and the meaning and messages behind history of writing about travel conceived as the same name, reproducing images of all the Titanic and other ships involved in the these representations. Sarah Angelina widely as possible, from the book of Exodus the items in the exhibition, as well as others. rescue operation, was widely featured Acland: The First Lady of Colour Photography to Colin Thubron. It received major reviews Cultural Revolution in Berlin: Jews in during the centenary anniversary of the reproduces over 200 examples from one of in numerous publications and was widely the Age of Enlightenment draws on the sinking of the ship. Items from the archive the Bodleian’s little-known treasures. Her Posters from the Conservative Party Archives recommended. A Pocket Guide to Vietnam, library of the nineteenth-century scholar, were displayed in Oxford and the book, photographs record not only the famous with a foreword by a veteran of the war, Leopold Zunz, now in Oxford, to tell the Titanic Calling: Wireless Communication visitors to her family home (ironically, Communications reprints this concise cultural primer given remarkable story of the role played by the during the Great Disaster, formed the basis previously on the site of the New Bodleian The Central Communications section to American soldiers to help bridge the gap young intellectual Jewish elite of Berlin in of a feature story on the Channel 4 News on Library), but some of the first experiments supported Bodleian Libraries activity in their knowledge about this far-away land the process of secularisation that led to the the eve of the anniversary. in colour photography. by providing timely communications to in which they would soon find themselves. Enlightenment. The Bodleian celebrated the acquisition readers and to our wider stakeholders (while Peter Mundy, Merchant Adventurer brings Reproducing over 200 posters from the of the archive of the bestselling author building on the communications activity Other outreach activities together edited selections from the unique Conservative Party Archive in the Bodleian, and long-time friend of the Libraries, led at a local level across libraries). Our Staff continued to engage in a variety website, frequent newsletters and print of outreach activities. This varied from communications kept readers abreast of providing a show and ‘show-and-tell’ of A selection of titles from Bodleian Library Publishing changes while Outline, our weekly staff material illustrating the history of the newsletter, updated staff. Conservative Party, 1867–1992, for eight This year we achieved national and members of staff of the Conservative international press coverage for projects Research Department (October 2011), to such as the launch of Queen Victoria’s Libraries staff participating in their first-ever Journals website, our partnership with the Parliament Week, an annual series of events Vatican and numerous digital projects and which aim to raise awareness of Parliament acquisitions. This year the redevelopment and encourage engagement with the UK’s of the Bodleian Libraries’ website (www. democratic system and its institutions. bodleian.ox.ac.uk) and associated websites, Many Special Collections staff led talks along with the new What’s On website, got and presentations on collection areas or underway. 2012/13 will see the launch of provided tours in their specialist subject these exciting new sites. areas.

50 51 MS Rawl. Q. B. 6, fol. 136 (northern France, early fourteenth century) from Romance of the Middle Ages by Nicholas Perkins and Alison Wiggins (Bodleian Library Publishing)

52 53 Library management and staff changes On 1 August 2011 a new department, new postholders took up their roles in April In 2010/11 the opportunity was taken to subsequently named Collection Support 2012: Ann Evans as Head of Collections and review senior management roles and a and bringing together Collections and Resource Description and Michael Williams new structure was put in place. This new Resource Description, Conservation as Head of Storage and Logistics. At the structure was still in the course of being and Collection Care, the Book Storage same time, David Howell became Head of LEADERSHIP AND implemented in early 2011/12. The new Facility and the Book Moves Team, was Conservation Research and Virginia Llado- post of Associate Director, Digital Library formed under the leadership of Catríona Buisan Head of Conservation and Collection Programmes and Information Technologies, Cannon. Following a structural review, Care. All posts were funded from existing STAFF TALENT was taken up by Wolfram Horstmann, who two new positions were created to head resources within the Collection Support joined in January 2012. the teams within the department and the department.

Ann Evans

Dr Wolfram Horstman Virginia Llado-Buisan

Michael Williams

Catriona Cannona David Howell

54 55 Human resources and staff development trainees. This year we recruited 12 trainees highlighted the challenges in managing Staff are central to the success of the and trained 19 including those from the these contracts, but did show overall Bodleian Libraries. To support staff this colleges. good practice in place. The Personnel and year we continued to invest in ongoing A Health and Safety Management Staff Development teams have both been staff development and training. Over 200 Profile audit was carried out in April on the instrumental in the piloting and use of the development events were held with more central Bodleian site, the conclusion being university’s new HR database which should than 2,500 places for library staff. In total that there were no areas of significant ultimately ensure more comprehensive 67 staff were supported to attend external concern, some good practice and some data management and information with conferences and courses in the UK and areas that would form the basis of an action which to support the libraries. The trial of overseas, with a commitment of £22,000 plan for improvements. A staff survey the Employee Assistance Programme for towards this training. During the year, we was conducted in May 2012, with results the libraries came to an end, having showed reviewed our graduate trainee scheme, for discussion in the following autumn. A good usage during the period of change Cesar Merchan-Hamann finding it unique in the UK, well regarded project to interview leavers from fixed- when the BSF was built, barcoding and and valued by managers, current and past term contracts and their line managers moving of large numbers of staff occurred. Suzanne de la Rosa

Vicky Stanbury Linda Hoar

Key management and staff appointments Staff departing this year included tracked the Bodleian budget and considered included Vicky Stanbury, who joined in the Roddy Bedford, Retail Manager, and Sarah its proposal for 2012/2013 funding. They post of Head of Enterprises. Cesar Merchan- Henderson, Head of Communications. reviewed and approved numerous projects Hamann joined as Curator of Hebrew and including the move of the History Faculty Judaica Collections. In accounts, Linda Curators Library (subject to public consultation) Hoar joined us as Finance Manager while The Curators of the University Libraries and provided advice on the consultation Suzanne de la Rosa joined as Head of have continued their active engagement and on proposed changes to the Radcliffe Communications. vigilant oversight of the Libraries throughout Camera. The Curators also advised on the Dr Joshua Seufert was appointed as the the year. Curators, who include elected lending policy (recommending consultation first H D Chung Chinese Studies Librarian. members of Congregation, representatives was delayed until 2013) and advised on Together with the existing Chinese of divisions and departments, external various issues related to Communications. specialists, David Helliwell and Minh Chung, members, the Proctors and Assessor, and They participated in Scenario Planning this appointment provides a strong team to student officers of the Oxford University and formed an important channel for support the development of Chinese Studies Student Union, are chaired by the Pro-Vice- communication of issues between the

and to plan for the proposed China Centre Chancellor for Research and Academic Bodleian and divisions, departments and stone ck C i i Library in 2014. Services and University Collections. They faculties. N Visit from the National Library of China, Oct 2011

56 57 Finance help mitigate the effects of the high rate of Development The Libraries’ operational budget for the inflation on e-resource packages. In total The 2011/12 financial year resulted in new year was £36.35 million, with a further £7.18 million was spent on Library materials gifts and pledges for the Campaign for the budget of £2 million for the departmental with the additional funds coming from University of Oxford totalling £13.4 million and research projects. The operational endowment income and donations. for the Bodleian Libraries from philanthropic budget included £570,000 of savings The annual funding to the Bodleian sources. FINANCE AND required by the University, being the second Libraries was cut by £348,000 from 2011/12 This year we saw significant support for year of the three-year savings exercise and onwards, following HEFCE’s decision to the Bodleian’s digitization projects. Major bringing the cumulative total of savings redistribute funds among its designated gifts received include a generous donation DEVELOPMENT to £1.14 million. The final year of savings National Research Libraries on the basis of of £2 million from The Polonsky Foundation (1 August 2012 to 31 July 2013) will bring data regarding external use as a percentage towards the collaborative project with the the total reduction to £1.78 million. The of library costs. This annual funding cut will Vatican Library, as already noted in this Bodleian ended the year with a small surplus last until at least 2014/15 when the data report, and a large gift from The Zvi and of a few hundred pounds, a significant will be revisited. As the Libraries’ budget Ofra Meitar Family Foundation towards the accomplishment whilst in the second year of for 2011/12 had already been set when the digitization of Queen Victoria’s Journals, a major budget reduction. decision by HEFCE was announced, the also noted in this report. The Libraries’ materials budget was University agreed to meet the £348,000 There were a number of substantial set at £5.92 million, which included an from a central budget. donations towards acquisitions and additional £250,000 from the University to cataloguing projects at the Bodleian, including a grant of £42,950 from the Pilgrim Trust towards the cataloguing of the Roy Jenkins Archive, a donation of £75,000 towards the acquisition of the Gehenna Press and support from several donors to cover the acquisition and cataloguing of the Townesend Archive. Donations were made towards the funding of academic and curatorial positions. A generous benefactor made a pledge of £2 million to endow the Curator of Persian Studies position, a gift of £600,000 from the Tolkien Trust will fund the Curator of Medieval Manuscripts and gifts and pledges to endow Visiting Fellowships Bodleian Libraries Benefactors’ Board in Duke Humfrey’s Library

5858 59 have been made by Dr Joseph Sassoon, year legacy income totalled over £220,000. an anonymous donor and the late Gordon Members of Bodley’s Circle met in May, and Bussey. we were delighted to have the opportunity Throughout this period, fundraising for to thank so many of those who are leaving a the Weston Library has actively continued. benefaction to the Libraries in person. Amongst the gifts received is a pledge from Through 2011/12, donations and a generous donor to support the creation of pledges of all sizes have helped to ensure a Seminar Room; a gift from Miss Claire M that important work at the Bodleian can Blackman towards a Visiting Fellow’s office; continue. The Bodleian Libraries wish to and a generous pledge from The Zvi and thank all of their donors for their continued Ofra Meitar Family Foundation in support of support. the new shop in the Weston Library. Several gifts were also received for the planned installation of the Ascott Park Gateway in the Weston Library, alongside other donations received for the project more generally. Following the great success of the inaugural event last year, Friends of the Bodleian held their second Duke Humfrey’s Night in October, and, thanks to the support from so many, around £35,000 was raised, including Gift Aid, to support important acquisitions and conservation work across the collections. Finally, we were fortunate to receive a number of notable pledges and gifts, which will be put towards a variety of purposes at the Libraries, including a pledge of £500,000 from Mr Winston Wong and a transformational benefaction of £3.9 million from an anonymous donor. Legacy gifts also continued to be of great importance to the Libraries and their future, and this

Selden End, Duke Humfrey’s Library

60 61

SPACE 2011/12 2010/11 Total gross floor area (in square metres) 85,733 90,159 Nuneham closed.

iNFORMATiON RESOURCE PROViSiON FACTS Total catalogued book stock 11,244,795 11,136,414 Number of additions to stock in the categories listed in the stock count 174,604 161,352 Number of electronic books purchased 484,585 454,295 AND FIGURES Number of serial titles purchased in electronic form only 22,255 13,375 Number of electronic databases purchased 502 461

LiBRARY USE – iNFORMATiON RESOURCES Total loans 1,508,824 1,817,898 Full-text article requests 7,608,848 6,994,939 Requests for electronic books 2,176,112 1,803,025 Database searches 8,082,254 6,009,986

LiBRARY USE – OTHER SERViCES Number of photocopies made 1,678,446 1,925,132 Number of sheets printed on computers in libraries 1,488,533 1,464,817 Number of sheets scanned by users 1,351,977 1,273,678

LiBRARY STAFF (FTE) 526.90 556.54

LiBRARY EXPENDiTURE £ £ Staff expenditure 20,322,295 22,754,975 Information provision expenditure 7,185,991 8,586,923 Other expenditure 11,342,217 13,350,392 Total gross library expenditure 38,850,503 44,692,290

LiBRARY iNCOME University funding 27,324,000 28,002,941 HEFCE grant 1,886,743 2,220,083 Other income – internal 644,211 619,347 Other income – external 8,995,843 13,682,929 Total income 38,850,797 44,525,300

62 63 Said Business School/Sainsbury Library

64 Bodleian Libraries, Broad Street, Oxford ox1 3bg. Telephone 01865 277000 [email protected] www.bodleian.ox.ac.uk Produced by Communications, Bodleian Libraries