Agenda Gallup City Council Regular

AGENDA

GALLUP CITY COUNCIL REGULAR MEETING TUESDAY, AUGUST 8, 2017; 6:00 P.M. CITY COUNCIL CHAMBERS

Jackie McKinney, Mayor

Linda Garcia Allan Landavazo Councilor, District #1 Councilor, District #2

Yogash Kumar Fran Palochak Councilor, District #3 Councilor, District #4

Maryann Ustick, City Manager Curtis Hayes, City Attorney

A. Pledge of Allegiance

B. Roll Call

C. Approval of Minutes

Special and Regular Meetings of July 25, 2017

D. Discussion/Action Topics

1. Approval and Acceptance of the Local Liquor Excise Tax Accountability Report for 2nd Quarter Calendar Year 2017 – Lori Parra, JSACC Program Manager, DWI Program Manager & Community Services Director, McKinley County

2. Approval of Budget Adjustment for PRC EMS Grant and Annual New Mexico Fire Protection Fund Distribution – Deputy Chief Jesus Morales, Gallup Fire Department

3. Approval of Lodgers Tax Event Funding for 1st Quarter Fiscal Year 2018 – Jennifer Lazarz, Tourism and Marketing Manager

E. Comments by Public on Non-Agenda Items

F. Comments by Mayor and City Councilors

G. Comments by City Manager and City Attorney

AGENDA Regular City Council Meeting – 8/8/2017 Page 2

H. Motion to Adjourn

Auxiliary aides for the disabled are available upon request. Please contact Alfred Abeita, City Clerk, at 863-1254 at least one (1) week prior to the meeting or as soon as possible in advance of the meeting to make any necessary arrangements.

Pursuant to the “Open Meetings Act”, NMSA 1978, Section 10-15-1 through 10-15-4 of the State of New Mexico, this Agenda was posted at a place freely accessible to the public 72 hours in advance of the scheduled meeting.

Minutes

Special and Regular Meetings of July 25, 2017 Minutes of the Special Meeting of the Gallup City Council, City of Gallup, New Mexico, held in the Council Chambers at Gallup City Hall, 110 West Aztec Avenue, at 4:00 p.m. on Tuesday, July 25, 2017.

The meeting was called to order by Mayor Pro Tern Allan Landavazo.

Upon roll call, the following were present:

Mayor Pro Tern: Allan Landavazo

Councilors: Linda Garcia Yogash Kumar Fran Palochak

Absent: Jackie McKinney, Mayor

Also present: Maryann Ustick, City Manager Curtis Hayes, City Attorney

Mayor Pro Tern Landavazo said Mayor McKinney’s absence shall be recorded as an excused absence.

The Mayor Pro Tern and Councilors conducted a Work Session on the following item:

1. Employee Compensation and Benefits Study

Ms. Ustick said an employee compensation and benefits study has been conducted consisting of a thorough market and data analysis to ensure both internal and external equity in all pay classifications. She introduced David Evertsen and Stephen Cleveland of Municipal Solutions, LLC, the firm that conducted the study.

Mr. Evertsen and Mr. Cleveland provided an overview of their analysis of the City’s existing cornpensation system, analysis of data provided by other local governments and their findings and recornrnendations for potential improvernents to the City’s compensation system. The study included the following tasks: 1) management and department head orientation, 2) internal job analysis including Federal Labor Standards Act (ELSA) determination, 3) classification and compensable factors analysis, 4) regional salary and benefits study, 5) policy review and preliminary review with management and staff and 6) report finalization and implementation training, which is forthcoming.

Mr. Evertsen, Mr. Cleveland and Ms. Ustick answered questions posed by the Mayor Pro Tern, Councilors and Mr. Hayes. There was no action taken by the Mayor Pro Tern and Councilors on the study. MINUTES Special City Council Meeting — 7/25/2017 Page 2

There being no further business, the Work Session adjourned until the Regular Meeting at 6:00 P.M.

Mayor Jackie McKinney

ATTEST:

Alfred Abeita II, City Clerk Minutes of the Regular Meeting of the Gallup City Council, City of Gallup, New Mexico, held in the Council Chambers at Gallup City Hall, 110 W. Aztec Ave. at 6:00 p.m. on Tuesday, July 25, 2017.

The meeting was called to order by Mayor Pro Tern Allan Landavazo.

Upon roll call, the following were present:

Mayor Pro Tern: Allan Landavazo

Councilors: Linda Garcia Fran Palochak Yogash Kurnar

Absent: Mayor Jackie McKinney

Also present: Maryann Ustick, City Manager Curtis Hayes, City Attorney

The Mayor Pro Tern and Councilors presented Commendations to Mary Ellen Pellington, Library Director and George Kozeliski, City Attorney. Ms. Pellington was not in attendance; however, Tamrni Moe, Deputy Library Director accepted the Commendation on Ms. Pellington’s behalf. Ms. Pellington and Mr. Kozeliski are retiring from City employment at the end of the month.

Presented to the Mayor Pro Tern and Councilors for their approval were the Minutes of the Regular Meeting of July 11, 2017.

Councilor Palochak made the motion to approve the aforementioned Minutes. Seconded by Councilor Garcia. Roll Call: Councilors Palochak, Garcia, Kumar and Mayor Pro Tern Landavazo all voted yes.

Presented to the Mayor Pro Tern and Councilors for their approval were the following Discussion/Action Topics:

1. Request for Street Closures for the Gallup Inter-Tribal Ceremonial Parades to he Held on Thursday, August 10, 2017 and Saturday, August 12, 2017— Stewart (C.B.) Barton Ill, Gallup Inter-Tribal Indian Ceremonial

Ben Welch, Community Services and Events Coordinator, presented the request for street closures on behalf of Mr. Barton Ill who could not attend. Mr. Welch stated the parade routes willbe the same as the previous year, including Route 66 and Coal Ave. MINUTES Regular City Council Meeting — 7/25/2017 Page 2

Councilor Garcia made the motion to approve the requests for street closures for the Gallup Inter-Tribal Ceremonial Parades to be held on Thursday, August 10, 2017 and Saturday, August 12, 2017. Seconded by Councilor Kumar. Roll call: Councilors Garcia, Kumar, Palochak and Mayor Pro Tern Landavazo all voted yes.

2. Ordinance No. C2017-7; An Ordinance Placing Restriction on the Hours During Which a Dispenser or Retailer May Sell Alcoholic Beverages in Unbroken Packages for Consumption Off the Licensed Premises and Not for Resale Within the Local Option District that is the Corporate Limits of the City of Gallup — George Kozeliski, City Attorney

Mr. Kozeliski said the New Mexico Legislature passed legislation to allow local option districts in class B counties to restrict the hours during which a dispenser or retailer may sell alcoholic beverages in unbroken packages for consumption offthe licensed premises. The proposed ordinance would reduce the hours of package liquor sales by moving the start time of package sales from 7:00 A.M. to 10:00 A.M. Monday through Saturday. The proposed ordinance was reviewed by New Mexico Alcohol and Gaming Division and was approved with a couple of changes. Mr. Kozeliski pointed out that the ordinance would apply to package liquor sales only and that it would not affect the sale of alcoholic beverages by the drink on licensed premises.

Councilor Palochak asked who would be responsible for enforcement and what type of notice will be provided to businesses. Mr. Kozeliski said the State will be responsible for enforcement and the City will be responsible for notifying each package retailer of the change in the law.

Ms. Ustick added that she has been in contact with Peterson Long, State Alcohol and Gaming Enforcement Agent, regarding the matter.

Discussion followed concerning the impact the ordinance will have on Mckinley County, the Gallup Police Department and the Na’Nizhoozhi Center, Inc. (NCI).

Following discussion, Councilor Palochak made the motion to approve Ordinance No. C2017-7; An Ordinance placing restrictions on the hours during which a dispenser or retailer may sell alcoholic beverages in unbroken packages for consumption off the licensed premises and not for resale within the Local Option District that is the corporate limits of the City of Gallup. Seconded by Councilor Kumar. Roll call: Councilors Palochak, Kumar, Garcia and Mayor Pro Tem Landavazo all voted yes. MINUTES Regular City Council Meeting — 7/25/2017 Page 3

3. Resolution No. R201 7-17; Recreational Trails Program (RTP) Grant Award Contract #D15517 — Clyde (C.B.) Strain, Planning and Development Director

Mr. Strain presented the amounts received from the requested RTP grant application, approved by Mayor and Council last year, for improvements at the ATV/OHV Park. The City received a grant award letter from the New Mexico Department of Transportation for the amount of $46,231.00 with a required match of $6,731.00. Of the required match, $6,200.00 will come from in-kind services with $5,000.00 from Red Rock Motor Sports (RRMS) and $1,200.00 from the Parks and Recreation Department. Since the RTP program is a reimbursement program, it requires a 100% upfront cost commitment by the City of Gallup, in which case money must be budgeted against the grant.

Mayor Pro Tem Landavazo recognized the work RRMS and Greg Kirk have contributed to the track and surrounding areas.

Councilor Garcia made the motion to approve Resolution No. R201 7-1 7. Seconded by Councilor Palochak. Roll call: Councilors Garcia, Palochak, Kumar and Mayor Pro Tern Landavazo all voted yes.

4. Approval of Budget Adjustment for Animal Control — Clyde (C.B.) Strain, Planning and Development Director

Mr. Strain requested an operations budget adjustment in the amount of $51,600.00 for the lease of the Animal Control Building. The amount requested was not budgeted as part of the Fiscal Year (FY) 18 Animal Control Budget.

Discussion followed concerning capital outlay funds to construct a new building and McKinley County’s responsibilities as part of the Joint Powers Agreement for Animal Control.

Councilor Kumar made the motion to approve the budget adjustment for Animal Control. Seconded by Councilor Palochak. Roll call: Councilors Kumar, Palochak, Garcia and Mayor Pro Tern Landavazo all voted yes.

5. Approval of Budget Adjustment and Skate Board Park Construction Contract Change Order — Stan Henderson, Public Works Director MINUTES

Regular City Council Meeting — 7/25/2017 Page 4

Mr. Henderson stated the Skate Board Park Construction Project was met with an unforeseen site condition. Coal was found about 6 feet under the existing asphalt, thereby delaying construction. Being organic in nature, the coal itself created the future potential of differential settlement in the concrete slab resulting in a safety hazard for skaters. Furthermore, the coal will react with concrete surfaces causing a settlement risk and reducing the facility’s planned life. In addition, the coal was determined to be contaminated with hydrocarbons, which required the coal to be treated as an environmental mitigation issue. The preferred mitigation approach would be minimal in- situ, in which case, the least amount of ground would be disturbed while using “rammed aggregate piers” to address the coal’s poor structural characteristics. For the coal! concrete reaction issue, an additional 6 inches of base course will be added as well as a barrier fabric. The use of the concrete slab willact as a site cap. The mitigation willrequire the approval of New Mexico Environmental Department.

Mr. Henderson requested approval of a transfer of $245,000 from the risk management cash reserve fund to the project budget as well as a project change order to H.O. Construction for $218,614.53.

Discussion followed regarding the projects time frame for completion and final approval required by the State of New Mexico Environmental Department.

Councilor Garcia made the motion to approve the budget adjustment and the skate board park construction contract change order. Seconded by Councilor Kumar. Roll call: Councilors Garcia, Kumar, Palochak and Mayor Pro Tern Landavazo all voted yes.

6. Approval of New Mexico Tourism Department Clean and Beautiful Grant Agreement for Fiscal Year 2018 and Budget Adjustment to Reflect Grant Revenue and Expenditures — Jennifer Lazarz, Tourism and Marketing Manager

Ms. Lazarz presented information on a grant awarded to the City by the Clean and Beautiful Grant Fund from the New Mexico Tourism Department (NMTD) in the amount of $16,700.00. The purpose of the grant is for beautification and lifter control and establishing affiliation with the national Keep America Beautiful program. Ms. Lazarz thanked the Business Improvement District for their allocation of $2,000.00 for the art installation component of the grant. MINUTES Regular City Council Meeting — 7/25/2017 Page 5

Discussion followed regarding details of potential art showcased on the newly installed Route 66 medians with consideration of safety, maintenance and aesthetics. Ms. Lazarz also provided detailed information on the Keep America Beautiful program.

Councilor Palochak made the motion to approve the New Mexico Tourism Department Clean and Beautiful Grant Agreement for Fiscal Year 2018 and budget adjustment to reflect grant revenue and expenditures. Seconded by Councilor Garcia. Roll call: Councilors Palochak, Garcia, Kumar and Mayor Pro Tem all voted yes.

7. Approval of Bid Award for the Installation fo Natural Gas Lines at the Animal Control Building — Jon DeYoung, Assistant City Manager

Mr. DeYoung said the Animal Control building is currently maintained with the use of propane. Due to the increased costs of propane, staff recommends the installation of natural gas lines to service the Animal Control building. Mr. DeYoung recommended award of the bid for the natural gas conversion project to Dallago Corporation in the amount of $70,619.75.

Councilor Palochak made the motion to approve the bid award for the installation of natural gas lines at the Animal Control Building as presented. Seconded by Councilor Kumar. Roll call: Councilors Palochak, Kumar, Garcia and Mayor Pro Tem Landavazo all votes yes.

8. Approval of Budget Adjustment to Cover the Cost of Utilities at the Gallup Veterans Center — John DeYoung, Assistant City Manager

Mr. DeYoung said there was an unforeseen expense when the Gallup Veterans Center relocated to their new location at 908 East Buena Vista Avenue, which was the former South Side Senior Center. The utilities at pervious senior center were covered by the City’s Senior Program and can no longer be charged against the program. Mr. DeYoung recommended approval of a budget adjustment of $10,000.00 from the City’s cash reserves to Facility Management’s budget to cover the cost of utilities at the new Veterans Center.

Brief discussion followed regarding the Veterans Center utilitybudget prior to the move.

Councilor Kumar made the motion to approve budget adjustment to cover the cost of utilities at the Gallup Veterans Center. Seconded by Councilor Garcia. Roll call: Councilors Kumar, Garcia, Palochak and Mayor Pro Tem Landavazo all voted yes. MINUTES Regular City Council Meeting — 7/25/2017 Page 6

9. Approval of Budget Adjustment and Bid Award for the Replacement of the Cooling Tower at the Gallup Cultural Center — Jon DeYoung, Assistant City Manager

Mr. DeYoung said the cooling tower at the Cultural Center needs to be replaced. As part of the contract agreement with the Southwest Indian Foundation (SWIF) the City must budget $20,000.00 per year to cover building expenses; however, the budgeted funds from FY17 were never expended were rolled over to the general fund. Another $20,000.00 was budgeted for FY18. Mr. DeYoung recommended approval of a budget adjustment of $23,866.56 from general fund cash reserves to cover the remaining costs of the project. He also recommended award of the bid to Dallago Corporation in the amount of $43,866.56 for the replacement of the cooling tower.

Councilor Garcia made the motion to approve the budget adjustment and bid award for the replacement of the cooling tower at the Gallup Cultural Center as presented. Seconded by Councilor Palochak. Roll call: Councilors Garcia, Palochak, Kumar, and Mayor Pro Tern Landavazo all voted yes.

10. Resolution No. R201 7-18; 4th Quarter Fiscal Year 2017 Budget Adjustments and Report or Actuals — Patty Holland, Chief Financial Officer

Ms. Holland presented the proposed Resolution which encompasses all budget changes processed April 1, 2017 through June 30, 2017. She provided an overview of the budget adjustments as well as the Report of Actuals for the quarter. She also stated that the general fund revenue came in $700,000.00 over budget, attributable to gross receipt tax, while expenditures for general funds are under budget by $2.8 million.

Discussion followed regarding the Environmental Gross Receipts Tax and the Environmental Surcharge revenues.

Mayor Pro Tern Landavazo commented on the substantial savings for the year and thanked City Manager and staff for their work.

Councilor Palochak made the motion to approve Resolution No. R2017-18. Seconded by Councilor Kumar. Roll call: Councilors Palochak, Kumar, Garcia and Mayor Pro Tern Landavazo all voted yes. MINUTES

Regular City Council Meeting — 7/25/2017 Page 7

11. Acceptance of Electric Easements from the U.S. Army Corps of Engineers and Approval of Budget Adjustment for Easement Fees — Richard Matzke, Director, Gallup Electric Department

Mr. Matzke utilized the use of an overhead map of the Fort Wingate Army property to illustrate the location of the easements. He presented the documents which are the culmination of an effort that began in 2010 for the two easements, originally issued by the United States Army, but have since expired. The easements allow the City of Gallup to maintain the existing distribution lines that cross the property and serve the White Sands Missile Facility and tie the Ft. Wingate Substation feeders back to the rest of the City’s electric system to the west. The easements have a 25 year term beginning January 30, 2017 and ending January 31, 2042. Mr. Matzke recommended acceptance of both easements and authorization of a budget adjustment in the amount of $11,285.00 to pay for the easements and fees in arrears for the period during which the easements had expired.

Councilor Kumar made the motion to approve the acceptance of electric easements from the U.S. Army Corps of Engineers and approval of budget adjustment for easements fees. Seconded by Councilor Garcia. Roll call: Councilors Kumar, Garcia, Palochak and Mayor Pro Tern Landavazo all voted yes.

12. Acceptance of Utility Easement from NME Enterprises, Inc. — Richard Matzke, Director, Gallup Electric Department

Mr. Matzke recommended acceptance of an easement fora transformer and underground electric extension for the new Marriott Townplace Suites East of Gallup.

Councilor Palochak made the motion to approve the acceptance of a utility easement from NME Enterprises, Inc. Seconded by Councilor Kumar. Roll call: Councilors Palochak, Kurnar, Garcia and Mayor Pro Tern Landavazo all voted yes.

Comments by Public on Non-Agenda Items None

Comments by Mayor and City Council Councilor Palochak commended the staff of the McKinley County Metro Dispatch Authority and Gallup Police Officers for their professionalism in responding to 911 calls. MINUTES Regular City Council Meeting — 7/25/2017 Page 8

Councilor Kumar wished Mr. Kozeliski a happy retirement and commented on the progress being made with the millingand asphalting project.

Councilor Garcia thanked Mr. Kozeliski for all his work. She also expressed appreciation to the staff of the McKinley County Metro Dispatch Authority. Councilor Garcia also said her Neighborhood District Meeting will be held on Thursday, July 27, 2017 at 6:30 p.m. She invited everyone to the National Night Out event which willbe held on August 1, 2017 in the Rio West Mall at 6:30 p.m.

Mayor Pro Tem Landavazo commented on the investment of lodger’s tax funds for the Arena Cross event and the amazing turnout they had over the weekend. He will conducting a District 2 Neighborhood Meeting on Thursday, August 10, 2017 at 6:30 p.m. at the East Side Fire Station. Mayor Pro Tern Landavazo also extended best wishes to Mr. Kozeliski and Ms. Pellington.

Comments by City Manager and City Attorney Ms. Ustick urged everyone to attend the National Night Out event on August 1, 2017. She also said a meeting will be held on the Land Development Standards revision which willbe held on August 1, 2017 at the El Morro Events Center from 5:00 p.m. to 7:00 p.m. On behalf of the department directors, Ms. Ustick thanked Mr. Kozeliski for all his work.

There being no further business, Councilor Palochak made the motion to adjourn the meeting. Seconded by Councilor Garcia. Roll call: Councilors Palochak, Garcia, Kumar and Mayor Pro Tern Landavazo all voted yes.

Jackie McKinney, Mayor

ATTEST:

Alicia Palacios, Deputy City Clerk DiscussionlAction Topic I

Approval and Acceptance of the Local Liquor Excise Tax Accountability Report for 2 Quarter Calendar Year 2017

Lori Parra, JSACC Program Manager, DWI Program Manager & Community Services Director, McKinley County ______

APPROVAL AND ACCEPTANCE OF THE LOCAL LIQUOR EXCISE TAX ACCOUNTABILITY REPORT

WHERAS. the Board of County Commissioners of McKinley County in open meeting on August 1, 2017, reviewedthe attachedAccotintabilitvReportfor calendaryear 2017 2 Quarter Report:and, has by motion acceptedand apptoved the same pursuantto NMSA 197$§7-24-10.1.

McKINLEY COUNTY BOARD OF COMMISSIONERS:

DATE \‘\1 By: Carol Bowman-I\ iskett, Chairperson

ATTEST:

arirett K. Becenti, County Cl rk

WHERAS, the City of Gallup Council in open meeting on August 8. 2017, reviewed the attached Accountability Report for calendar year 2017 2’ Quarter Report; and, has by motion accepted and approved the same pursuantto NMSA 197$§7-24-10.1.

CITY OF GALLUP:

DATE: Jackie McKinnev, Mayor

ATTEST:

Alfred Abelta, City Clerk LiçpLcr ‘i O17 Ca1exdrn’ ‘(er ILd Qi.i’terimtbmtj (Apfl, epcztWIy-, lime) Program Name Number Served

Gallup Detox 5,495 Admissions

City of Gallup- Gallup • 3 741 taken to Gallup Detox. Police Department

Adult Detention Center Treatment No Data for Quarter 2, please see ADCReport Program

McKinleyCounty Case Mangement - 12 New Clients, 31 average clients per month, Follow ups - 15, ]SACC Girls Circle - 5, Presentations - 4

McKinleyCounty-DWI . Intensive Outpatient Program: 33 Males, 9 Females Program PC Monthly Admission 2017 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC Males 1882 1951 1920 1414 1743 1449 Females 382 307 399 265 374 250 TOTAL 2264 2258 2319 1679 2117 1699 Shelter with .000 Admits JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC Males 308 285 247 204 225 208 Females 43 60 46 21 29 14 TOTAL 351 345 293 225 254 222 Shelter with BrAC Reading JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC Males 224 214 152 66 83 48 Females 58 42 59 28 45 32 TOTAL 282 256 211 94 128 80 Medical PHS JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC Males 125 122 136 80 140 81 Females 26 21 30 15 24 20 TOTAL 151 143 166 95 164 101 Medical RMCH JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC Males 9 6 12 10 8 2 Females 2 0 1 2 3 0 TOTAL 11 6 13 12 11 2 jii

—--— JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC PDIIII 1341 1358 1520 c 1139 1439 1163 MCSO 111 128 97 103 109 121 NNPD 2 8 6 2 4 2 NMSP 14 13 11 8 7 8 DOT NM DPSAz NCI Medstar NNBHS 1 UNM 1 2 1 1 ZU NI TOTAL. 2264 2258 2319 1679 2117 1699

Individual Clients on 72 Hr Hold JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC Males 281 252 251 262 222 195 Females 45 33 40 46 40 33 TOTAL 326 285 291 308 262 228 72 Hours Admits JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC Males 604 618 697 706 617 493 Females 104 66 87 $5 76 58 TOTAL 708 684 784 791 693 551 MCKINLEY ADULT DETENTION CENTER MORAL RECONATION THERAPY PROGRAM* END OF THE MONTH REPORT ENROLLMENT 2017 MALES FEMALES MALES RELEASED PRIOR TO COMPLETION FEMALES RELEASED PRIOR TO COMPLETION TOTAL ENROLLED

JANUARY Ii 9 11 6 20

FEBRUARY 5 - 7 5 7 12 MARCH 6 5 6 5 APRIL 0 0 0 0 MAY o 0 0 0 JUNE 0 0 0 0 JULY 0 0 0 AUGUST 0 0 0 0 SEPTEMBER a a a OCTOBER a a o a NOVEMBER 0 0 0 0 DECEMBER 0 0 0 0 I 22 18 43 TOTAL RELEASED PRIOR TO COMPLETION 40 END OF MONTH MRT HOURS SCHEDULED HOURS FOR MONDAY THRU FRIDAY SCHEDULED DAYS MACES FEMALES 2017 TOTAL HOURS r MONDAYS 0 HRS AM/PM 0 HRS JANUARY 6 MRS X 22 DAYS=132 TUESDAYS 0 I-IRS AM/PM 0 MRS FEBRUARY 6 MRS X 20 DAYS=120 WEDNESDAYS 0 HRS AM/PM 0 HRS MARCH 6 MRS X 23 DAYS=138 THURSDAYS 0 MRS AM/PM 0 MRS APRIL 0

FRIDAYS 0 HRS AM/PM - 0 MRS MAY JUNE JULY 0 AUGUST 0 SEPTEMBER 0 OCTOBER 0 NOVEMBER 0 DECEMBER 0 HOURS= 390

CERTiFICATE OF COMPLETION 2017 MALES FEMALES JANUARY 0 FEBRUARY 0 MARCH 0 APRIL 0 0 MAY 0 0 JUNE 0 0 JULY 0 0 AUGUST 0 0 SEPTEMBER 0 0 OCTOBER 0 0 NOVEMBER 0 0 DECEMBER 0 0 TOTAL= 0

*PIease note that the MRT Program is currently on hold while the new Jail Treatment Program is being developed. QUARTER 2 FY17 LET Report Data JSACC

April: Case Management: $ NEW, 33 TOTAL # of Follow-ups: 5 Boys Council: 0 Botvin Life Skills: 0 NJYLP:0 Girls Circle: 0

Community Presentations: 2 — GIMCPediatrics Dept., Dine College

May: Case Management: 2 NEW, 33 TOTAL # of Follow-ups: $ Boys Council: 0 Botvin Life Skills: 0 NIYLP:0 Girls Circle: 5 Community Presentations: 1 - Churchrock Chapter

June: Case Management: 2 NEW, 2$ TOTAL # of Follow-ups: 2 Boys Council: 0 Botvin Life Skills: 0 NIYLP:0 Girls Circle: 5 Community Presentations: 1- Junior Police Academy MCKINLEYCOUNTY DWI INTERVENTION PROGRAM 2105 Hasler Valley Road, P.O. BOX 70 GALLUP, NEW MEXICO 87301 (505) 726-2105 FAX: (505) 726-8998

INTENSIVEOUTPATIENTPROGRAM 04-05-2017 06-26-2017

2K Quarterly report: (April, May, June 2017)

Total Enrollment for 2nd Quarter:

Men: 33 Female: 09 42

Clients: Completed Program: Terminated: Discharge: Active

Men: 33 08 12 00 13 Female: 09 00 04 01 04 Total: 42 08 16 01 17

Total for 2nd quarter: 42 DiscussionlAction Topic 2

Approval of Budget Adjustment for PRC EMS Grant and Annual New Mexico Fire Protection Fund Distribution

Deputy Chief Jesus Morales, Gallup Fire Department CITY OF COUNCIL STAFF SUMMARY FORM

GALLUP MEETING DATE: August 8, 2017

SUBJECT: Budget Adjustment for PRC EMS Grant and Annual NMFire Protection Fund Distribution DEPT. OF ORIGIN: Fire DATESUBMITTED: July 31, 2017 SUBMITTEDBY: Fire Chief Eric G. Babcock

Summary: The City of Gallup Fire Department is requesting approval of PRC Grant Funds of $72,606.00 To be placed in Fund 206 EMS Fund Revenue and Qualified Expenditures $72,606.

NM Fire Protection Fund Distribution award of $557,856. Specific breakdown of $743,309 for NMFALoan with the balance of $408,547 which willbe distributed in 209 Fire Protection Fund for continued operational support and witha portion to go toward the purchase of a 7500 GPM Pumper Fire Truck. / Fiscal Impact: Reviewed By7/’/4&tIJ.Itt L2a7€E Finance Department Budget adjustment of: Fund 206 increase of 12,606 / PRC grant revenue and expenditures. The Fire Protection Distribution for the NMFA Loan amount $143,309. Fund 209 increase of $551,586 revenue and expenditures.

Attachments: Budget Changes FY2078

Legal Review: Approved As To Form:______CityAtor y

Recommendation: Staff recommends approval of the budget adjustments.

Approved for Submittal By: CITYCLERK’SUSE ONLY friC /?ococ COUNCILACTIONTAKEN

Department Dire5r . Resolution No. Continued To: /%. - -7 4j cl/c, Ordinance No. Referred To: 7 Ifity Manage Approved: Denied: NEWMEXICO i iiiit SUSANAMARTINEZ,GOVERNOR H Ii LYNNGALLAGHER,CABINETSECRETARY

June 16, 2017

Gallup Fire Dept 1800 South Second Gallup, NM87301

Dear Sir/Madam;

This letter is to advise you that your EMS Fund Act Application for Fisca! Year 2018 (July 1, 2017 - June 30, 2018) has been reviewed by your respective EMS Regional Office and the EMS Bureau and has been tentatively approved in the amount of $ 12606. Be advised that this amount may still change due to appeals, corrections, or changes made by Division or the Bureau.

PROCEDURES FOR APPEAL OF DETERMINATION: Pursuant to Section 24-IOA-5 NMSA 1978, any applicant (county and/or municipality) desiring reconsideration of the Bureau’s determination as to its application for funding may appeal the determination by notifyingthe EMS Bureau Chief. (Kyle Thornton)

(1) The appeal shall be in writing and shall be received by the Bureau Within ten (10) working days after notificationto the applicant of the Bureau’s determination.

(2) The Bureau shall refer the appeal to the Advisory Committee for its review And recommendation. Upon receiving the Advisory Committee’s Recommendation, the Secretary shall issue a final determination and send Notice to the part appealing on or before June 30 of the results of the appeal.

Please review the items proposed for purchase in your application to ensure that those items and priorities ate still appropriateS Please remember that any priority changes from your original application must be submitted to the EMS Bureau in writing for prior written approval.

We expect warrants for this grant will be mailed out by August 31, 2017. If you have any questions, or would like to discuss your tentative award, please call me at (505) 476-8233 or email me at [email protected]

Sincerely, (hut attvtüze Ann Martinez Ff-I / EMT-I Fund Act Coordinator Cc: Mckinley County

0 g

EMERGENCYMEDICALSYSTEMS (EMS) BUREAU r NEW MEXICO PUBLIC REGULATION COMMISSION

COMMISSIONERS P.O. Box 1269 1120 Paseo de Perafta DISTRICT1 CYNTHIAB. HALL,VICECHAIR Santa Fe, NM 87504-1269 DISTRICT2 PATRICKK. LYONS DISTRICT3 VALERIEESPINOZA DISTRIC4 LYNDALOVEJOY STATE FIRE MARSHAL DIVISION DISTRICT5 SANDYJONES, CHAIR 1-800-244-6702 (In-state only) (505) 476-0174 CHIEF OFSTAFF fax: (505) 476-0100 Ernest D. Archuleta, P.E.

• 2 •p I July21,2017 --

jo’- 2 2O7 MayorJackieMcKinney CityofGallup L..- jri.L PDBox1270 Gallup,NM87305-0000

Ref:Fy’20J8FireProtectionFundDistribution

DearMayorMcKinney,

Duringthe2017regularlegislativesession,HouseBill4 wasenactedfLaws2017,Chapter1). Section8 ofHouseBill4 createdrequirementsthattheStateFireMarshalmustfollowinmakinga determinationandcertificationofneedspursuant to Section59A-53-3NMSA1978anddistributionspursuantto Sections59A-53-4and 59A-53-5.1,whichpertainto the FireProtectionFund(FPF).Specifically,the billrequiredthe StateFireMarshalto coordinatewiththe Departmentof FinanceandAdministration(DFA),theNewMexicoFinanceAuthority(NMFA),theOfficeoftheStateTreasurer(STO), theNewMexicoMunicipalLeague(NMML),andtheNewMexicoAssociationofCounties(NMAC)to:

> developa scheduleformakingperiodicallotmentsthattakesintoconsiderationdocumentedfinancialhardshipof countyfiredistrictsandmunicipalitiesasa resultoftransitioningfromaone-timedistributiontoperiodicallotments;

> ensurethatanydebtobligationsofexistingor previouslyexistingfiredepartmentsor firedistrictsare meton a timelybasis;

> ensuretheongoingoperationsoffiredepartmentsandfiredistrictsbyprovidingtechnicalassistancetocounties andmunicipalitiesontransitioningtoan accrualaccountingbasisforthefireprotectionfund;

> submitthefinaldeterminationandcertificationofneedsandscheduleforperiodicallotmentsto the legislative financecommitteebyJuly1,2017;and

> byJune30,2018,ensurethatcountyfiredistrictsandmunicipalitieshavefullytransitionedtooperatingon an accrualaccountingbasis.

18884ASKPRC www.nmprc.state.nm,us Work’far You’! TheHouseBill4 TaskForceincludedthe NMPRCStateFireMarshal’sDivisionas wellas representativesfromDFA, NMFAISTO,NMML,andNMAC.TheTaskForcealsoconsuftedwithstaffofthePublicRegulationCommissionfPRC), the Officeof the Superintendentof Insurance(OSI),the Associationof CountiesFireChiefs&EmergencyManager AffiliateandMunicipalLeagueNewMexicoFireChiefsAssociation.

ThetotalDistributionforFy’2018intheamountof$408,547.00willbemadeinperiodicallotmentstoyourfiredepartment. The allotmentdistributionsare anticipatedto be madethroughquarterlydisbursementsas revenueis received.The periodicamountsandscheduleissubjecttofluctuationbasedonactualrevenuereceived.

Suchfundsaretobe expendedat thedirectionoftheChiefofeachfiredepartmentinaccordancewiththeprovisionsof thePublicPurchasesAct,theFireProtectionFundAct,andtheStateFireMarshal’sRulesandRegulationstotheAct.

ThetotalamountallocatedtoeachfiredepartmentcoverstheperiodfromJuly1,2017,throughJune30,2018,andshall be expendedonlyforthemaintenanceofeachfiredepartment,thepurchase,construction,repairandoperationsoffire stations,fireapparatusandequipment,thepaymentofinsurancepremiumson firestations,substations,fireapparatus andequipment,andinsurancepremiumsforinjuriesordeathoffirefightersas otherwiseprovidedbylaw.

ThisOfficeiscommittedtoworkwithyourfiredepartmentthroughouttheentiretyofFiscalYear2018toensuretheyhave thetechnicalassistancenecessarytotransitiontooperatingonanaccrualaccountingbasis.

Ifyouhaveanyquestionsorconcerns,pleasecontactme,at 505-470-1044orvemon,mulIer(state.nm.us Respectfully,t VernonMuller DeputyFireMarshal FireServiceSupportBureau xc: EricBabcock,FireChief,CityofGallup File

18884 ASKPRO www,nmprc.state,nm,us Warktvi’fbr Yaw! Main/Admin Sub 1?ireFund NMFA TOTAL Depai’tment CLMS SS AD n Si Distribution amount__toDep

$87,572 $24,578 $62,994 Eagle Nest 4 1 0 0 $87,572 $33 361

$25,434 $124,690 Elephant Butte 7 2 0 0 $75,062 $26,413 $150,124 $28,379 $130,085 Elida 6 2 0 0 $79,232 $27,800 $158,464

$52,824 $17,962 $34,862 Encino 9 1 0 0 $52,824 $20,861

$280,785 $0 $280,785 Espanola 5 2 1 1 $83,401 $30,582

$83,401 $0 $83,401 Estancia 5 1 0 0 $83,401 $30,582

$87,572 $0 $87,572 Eunice 4 1 0 0 $87,572 $33,361

$611,627 $55,206 $556,421 Farminglon 3 5 1 1 $95,914 $36,143

$26,650 $131,814 Floyd 6 2 0 0 $79,232 $27,800 $158,464

$0 $158,464 Fotsom 6 2 0 0 $79,232 $27,800 $158,464

$83,401 $28,354 $55,047 Fort Sumner 5 1 0 0 $83,401 $30,582

$551,856 $143,309 $408,547 Gallup 3 4 2 1 $95,914 $36,143 ‘z’ $79,232 $2’3,724 $55,508 Grady 6 1 0 0 $79,232 $27,800

$262,716 $0 $262,716 Grants 4 2 0 1 $87,572 $33361

$158,464 $26,000 $132,464 Hagerman 6 2 0 0 $79,232 $27,800

$70,893 $18,253 $52,640 Hatch 8 1 0 0 $70,893 $25,023

$521,275 $0 $521,275 Hobbs 2 4 0 1 $104,255 $38,923

$83,401 $0 $83,401 Hope 5 1 0 0 $83,401 $30,582

$75,062 $25,273 $49,789 House 7 1 0 0 $75,062 $26,413

$79,232 $0 $79,232 Hurtey 6 1 0 0 $79,232 $27,800

$158,464 $55,141 $103,323 Jal 6 2 0 0 $79,232 $27,800

$52,824 $9,533 $43,291 Jemez Springs 9 1 0 0 $52,824 $20,861

$73,685 $0 $73,685 Lake Arthur 9 1 1 0 $52,824 $20,861

$1,005,309 $0 $1,005,309 Las Cruces 1 8 0 1 $111,701 $41,393 $197,384 $34,065 $163,319 Las Vegas 5 2 1 0 $83,401 $30,582 $250,203 $64,087 $186,116 Logan 5 3 0 0 $83,401 $30,582

$83,401 $22,345 $61,056 Lordsburg 5 1 0 0 $83,401 $30,582 $175,144 $40,797 $134,347 Los Lunas 4 2 0 0 $87,572 $33,361 $113,983 $0 $113,983 Los Ranchos DeAlbuque 5 1 1 0 $83,401 $30,582

$79,232 $0 $79,232 Loving 6 1 0 0 $79,232 $27,800

$87,572 $0 $87,572 Lovington 41 0 0 $87,572 $33,361

1 fl11 Pnyp 2 nfd DiscussionlAction Topic 3

Approval of Lodgers Tax Event Funding for jst Quarter Fiscal Year 2018

Jennifer Lazarz, Tourism and Marketing Manager ___

COUNCIL STAFF SUMMARY FORM CITY OF ZJ GA L LIJ MEETING DATE: August 8,2017

SUBJECT: Lodgers Tax Grant Awards Quarter 1 DEPT. OF ORIGIN: Tourism and Marketing DATE SUBMITTED:August 1, 2017 SUBMITTEDBY: Jennifer Lazarz Summary: This is a request for council approval for Lodgers’ Tax grant funding for the following applicants based on the recommendations of the Lodgers Tax Committee from their meeting on July 26, 2077 Squash Blossom Classic $70,000 8th Annual 4 Corners Invitational Touch Down Football $12,500 Second Street Arts Festival $9,000 Lions Club of Gallup- fO Annual Rodeo $25,000 Bowl for Kids Sake $7,500 Turf Wars 3 Softball Tournament $5,000

Grand Total Q2 Lodgers Tax Award Recommendation: $63,000

The Lodgers Tax Committee abstained from voting on the Gallup Film Festival because Mr. Segura asked for $50,000 for FY78, which per the section in the application instructions is over the $25,000 limit that the committee normally recommends for events. In 2016 the Committee recommended the Gallup Film Festival receive $7,500 but he was awarded $16,000 by City Council. He asked for $50,000 in his FY77 application as well. Recommended Action: Council discussion and decision on Grant Award Amount

I, Fiscal Impact: $63,000 Reviewed By: ( ,k.L(i’ (i1(X, F1hanè Department Budget for FY 18 approved by Council.

Attachments: Notes from Meeting, spreadsheet of requests/budget numbers Gallup Film Festival Application and Addendum

Legal Review: Approved As To Form:______City tot

Recommendation: Approval by City Council of $63,000 in Lodgers Tax Funding Discussion and Decision on grant award amount for Gallup Film Festival

A Approved for Submittal By: /1 CITYCLERK’S USE ONLY . COUNCILACTIONTAKEN

ep ent Director . -‘ Resolution No. Continued To: ,,. .- i_74%) Ordinance No. Referred To: / Approved. CitfManager Denied. t/ Other: File: Event Name Event Date; Oeganizer Phone Email Eat Attendane,FY 17 Attend Total Badgot REQUEST of Bodgot Prey funding Committee

Squathblossom Classic September 16-17, 2017 Gallup Family Fitness 505-862-2442 800 30050 10000 33 00’%. 10000 lOflflO

8th Aamual 4 Corners Invitational TDFL October 28-29, 2017 Tony Dorsett TDFL 505-593-3737 ivovc6iodaaosiI.cov 4000 20000 12500 63.00% 0-18K 12500

Second Street Pa-ta Festval 18 November, 2017 GallupARTS 505-879-6903 r ‘earerRosllaosrB,ore 750 16305 11315 69% 4-5K 9000

Gallup Film Festival September 14-16, 2017 Knifewiog Segura 505-722-8982 1foasIIaaflIn,fmtiosI.mv 1000 575 80000 50000 63% 16000 tbd

Lions Club Rodeo June 13-18, 2018 Aons Club of Gallup 905-879-2043 2009n8tgrssil.vors 10000 120000 25000 21% 25000 25000

Bowl for Kids Sake 28 April, 2018 Sarah Piano 505-726-4285 arah.aiano4tbbbnoantainreo,on.o 130 9298.5 3500 38% 0 1500

ma-f Wars 3 9eptember 16-17, 2017 Jay Denetvlaw 505-879-9251 W.denotclsw8tos,oiI.mrs 2100 8080 - 5000 62% 5000 5000 11/ala 63000 Squash Blossom Explained that website construction is not an allowable expense NMRS(New Mexico Off Road Series- 12 Race Series)- Saturday’s race He plans to expand his digital and mailing based advertising. Will be conducting his own survey (Jennifer is providing him with templates) Committee recommendation: 10,000 (same as last year)

Lions Club of Gallup Rodeo Committee wants to see the results of who comes to the events-both spectator and participant Jeremy- wants to know how the other lions clubs in the region are connected. He recommended they do much more with social media. We discussed with them the need for them to focus their efforts entirely on the 70th annual rodeo, instead of a lot of smaller lead up events (avoiding events that are “commercials” in themselves) and that they needed two marketing plans- one for spectators and one for contestants. Committee recommendation: 25,000 (same as last year)

Gallup Film Festival Based on 2016 report this event generates the same overall economic impact as the exact same budget of the event, and only generated about $289 in Lodgers Tax Revenues. Estimated GRTfrom the event was $3888 He chose not to answer which regions he would like to market outside of what was listed in his application. He was asked for that information on July 14, and was asked to provide more and has been asked to provide a more detailed marketing plan based on the size of his ask. Yogash- recommended email of new budget by Friday Committee Abstains from Voting Committee is not clear on whether wrapping the bus and trailer are quabjiable expenses and leaves that decision up to council.

TDFL Increase is based on new teams from coming out of town. More trophies and more. 190 invitations went out (that’s in teams at leagues). Significant email based marketing. Committee Recommends: 12500 (increase from last year but down from 3 years ago)

Gal IupARTS Second Street Festival: Been seeing small slow growth and thinks they can grow in both vendors and in attendees Very detailed marketing plan and approach for growth targeting both vendors and customers of the Festival Committee Recommends: 9000 (increase from last year 5k)

BBBSBowl for Kids Sake Biggest impact: food/gas Event may grow into a 2 day event Cannot market significantly out of the region because of conflict with other regions. Committee Recommends: 1500 (first time funding)

Turf Wars 3 Event has continued in growth and bringing in more teams from outside the region Committee Recommends: 5000 (same as last year)

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Were you funded in 2016-2017? Circle one: Yes/No

How much have you received in previous grants (list year/award amount)? Lodgers Tax, $1 6,000.00

How many times has your event occurred? Please list years of previous events. If new, just indicate “new”: 2013, 2014, 2015, 2016 LLC Is your organization a non-profit? (Must provide copy of non-profit status with application)

1. Define/Describe the overall project/event (what is happening at the event?):

Film festival to be shown over a duration of three days.

2. Describe the specific ways in which you plan to use a Lodgers’ Tax Grant Award to Advertise/ Promote/Market your event?

The Lodger’s tax willbe used primarilypress and promotion for media purchases through print,

broadcast, and electronic media throughout the surrounding region.

3. Describe the regions/cities in which you plan to market your event? C Marketing efforts will include Gallup, and the surrounding 150 to 200 mile radius including the Pueblos of Zuni, Acoma, and Laguna, and the Navajo Nation.

4. Describe your event assessment/evaluation plans in terms of counting your participants, where they are from, their hotel stays, etc:

Gallup Film Festival will harvest participant data through ticket sales and other participatory measures during and throughout the festival.

7 ______

PART 4: LODGERS’ TAXGOALS & PURPOSES Lodgers’ Tax Funds are allocated to meet the purposes and goals of the City of Gallup regarding advertising, marketing, and promotion of tourism related events, activities, and facilities. Describe how your event will increase tourism in the area and impact lodging:

An economic market study conducted at the 2016 Gallup Film Festival shows that the three-day event impacted

Gallup by an $81,000.00 windfall in gross revenue receipts.

Describe any partnerships/collaborations your organization willengage in to successfully complete your event:

The Gallup Film Festival will promote filmmakers, writers, directors, producers, and talent in the hosting of their work to inspire participants in taking more interests in the arts, entertainment, and tilmmaking industries and careers. By submitting this application you agree to the following (initial next to each):

Promote a positive image for Gallup

Promote a positive service culture in Gallup

Increase your organization’s capacity to develop resources and funds, and reduce reliance on Lodgers’ tax funding

Submit materials only related to advertising, promotion, and marketing of Gallup that use the Lodgers’ Tax and GallupRealTrue logos per brand guidelines

You will NOT use the City of Gallup logo without written email permission from the Tourism and Marketing Manager

PART 5: FINANCIAL DISCLOSURE CHECKLIST As per the attached City Ordinance, all applicants for Lodgers’ Tax funds must submit the following information:

Complete Budget for EventlSpecial Activity/Project For first time applicants: a written fundtaising plan/complete list of funding sources J For repeat applicants: a written statement explaining how your organization is cultivating on-going funding that reduces reliance on Lodgers Tax Grant monies. J Beginning and ending cash balances for event 2017 Updated IRS Form W-9 Request for Taxpayer Identification Number and Certification

8 ______CITY, ______

PART 6: ASSURANCES AND CERTIFICATIONS

I/WE CERTIFY THATI/WEAM/AREAUTHORIZED TO ACT ON BEHALFOF THE ORGANIZATIONMAKINGTHIS APPLICATIONAND THATTHE STATEMENTS HEREIN ARE COMPLETE ANDACCURATETO THE BEST OF MY KNOWLEDGE.

IF FUNDED, WE WILLKEEP A CLEARANDACCURATEACCOUNTING OF HOW THE FUNDS WERE USED. WE WILL EVALUATETHE USE OF FUNDS AS REQUIRED ANDAPPROVED BYTHE CITYOF GALLUP,AND WILLDELIVERAN ANNUALEVALUATIONREPORT TO THE CITY ON OR BEFORE THE DATE ESTABLISHED FOR SUBMITTAL.

Knifewing Segura Director Print your name and title:

Signature: July 5, 2017 Date:

LODGERS’ TAX PROPOSAL LETTER OF TRANSMITTAL THE UNDERSIGNED CERTIFIES THATTHEY HAVEREAD AND UNDERSTANDTHE ABOVE GENERAL CONDITIONS AND THATTHEY ACCEPT THESE CONDITIONS AND SUBMIT THE ATTACHEDPROPOSAL IN FULLCOMPLIANCE WITH THESE CONDITIONS AND THE APPLICABLE PROPOSAL SPECIFICATIONS.

IN SUBMITTING THIS PROPOSAL, THE OFFEROR REPRESENTS THAT THE OFFEROR HAS FAMILIARIZED THEMSELVES WITH THE NATUREAND EXTENT OF THE REQUEST FOR PROPOSALS DEALINGWITH FEDERAL, STATEAND LOCALREQUIREMENTS WHICH ARE A PART OF THESE REQUEST FOR PROPOSALS. THE OFFEROR WILL COMPLY WITH ALLAPPLICABLE FEDERAL AND STATE LAWS, LOCAL ORDINANCES AND THE RULES AND REGULATIONS OF ALLAUTHORITIES HAVINGJURISDICTION OVER THE SERVICES BEING PROPOSED.

EVALUATIONSAND FINANCIAL STATEMENTS ARE A REQUIREMENT OF THE PROPOSALS AND MUST BE SUBMITTED INA TIMELYMANNER, BUT NO LATERTHAN THIRTY (60) DAYSAFTER THE EVENT. EVENTS TAKING PLACE IN JUNE MUST SUBMITTHEIR MATERIALSWITHINTHIRTY(30) DAYSOF THE END OF THE FISCAL YEAR, 30TH ) JUNE FAILURETO SUBMIT FINANCIALSTATEMENTSAND EVALUATIONSWILLBE CAUSE TO RETURN ANY’ AWARDS FOR THATYEAR, AND MAYJEOPARDIZE FUTURE AWARDS. Gallup Film Festival LLC NAMEOF FIRMON W9

AUTHORIZED SIGNATURE Knife)Wfngsegur NAME PRINTED OR TYPED Director TITLE/POSITION July 5,2017 DATE: 204 West Coal Avenue Gallup, NM. 87301 ADDRESS: STATE,ZIP CODE: 505-722-8982 info@gallupfilmfestival. TELEPHONE #: FAX#: E-MAIL:

9 ______

2017- 2018 LODGERS’ TAX GRANT ADVERTISING AGREEMENT Fillout the top portion (not the amount awarded) and organization agreement. A signed copy will be returned to you pending approval of a grant.

The undersigned has been awarded Lodgers’ Tax by the City of Gallup to promote the following event in the City of Gallup, New Mexico: Gallup Film Festival NAME OF EVENT: Gallup Film Festival ENTITY PUTTING ON EVENT: 204 West Coal Avenue, Gallup, NM87301 MailingAddress: September 14-16, 2017 DATES OF EVENT: AMOUNTAWARDED(to be filledout by City of Gallup): The undersigned understands and agrees that the Lodgers’ Tax awarded by the City of Gallup can only be used for advertising, publicizing, promoting and marketing of the above named event and agrees to use the Lodgers’ Tax and GallupRealTrue logos in their materials.

The undersigned further understands and agrees that the Lodgers’ Tax funds awarded will not be advanced by the City of Gallup, but that upon presentment of PAIDRECEIPTS by undersigned to the City of Gallup, the City of Gallup will reimburse undersigned for the advertising, publicizing, promoting and/or marketing expenses incurred. Knifewing Segura CONTACT PERSON FOR EVENT:

505-722-8982 [email protected] PHONE NUMBER: EMAIL:

THIS AGREEMENT entered into the last dated signature set out below.

Gallup Film Festival ORGANIZATION: SIGNATURE: Date: 7- /2 -/7 PRINTED NAME:

CITY OF GALLUP: By: Date: 110 West Aztec, Gallup, NM 87301 (505) 863-1227

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Tax ( 7/18/2017 City of (allup Mail - received application

‘\ CITY OF ) GALLU p Jennifer Lazarz

deceived application

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Jennifer Lazarz En, Jul 14, 2017 at 9:16 AM To: Knifewing Segura Bcc: Maryann Ustick , JM DeYoung

Hi Knifewing,

As I’mgoing over your application Ijust need you to know a few things: You submitted a completely filled out event evaluation. I’mdiscarding it. Per the instructions at the top of the page you are to fillthis out after your event.

Lodgers tax committee would like to know your plans for marketing outside the region- currently your marketing plan as described in the application is “Marketing efforts will include Gallup and the surrounding 150-200 mile radius including Pueblos of Zuni, Acoma, and Laguna, and the Navajo Nation”

Also- they will want to know specifcs: you said you plan to use press and promotion through print, broadcast and electronic media. They willwant to know which outlets you are using within those mediums.

Also- the lodgers tax committee will want to know how you reached the number of a 50K request when based on your budget you only listed 40,893 of potential expenses on your sheet that would qualify ifyou were to receive the money.

The categories I added up are: Advertisement & media buys, promotional material, GFF awards. Those items come to

the total I reached above. None of th erest of your expenses listed within your budget are lodger tax compatible. There are other items also within your specific categories that may not be allowed, but that willbe discussed at the meeting.

Jennifer

Tourism and Marketing Manager Supervisor of El Morro Theatre & Events Center, Rex Museum www.galluprealtrue.com 505-863-1227 (tourism office) 815-953-6379 (cell)

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have. 2018 Proposed Budget for the Gallup Film Festival LLC for the 2017 Gallup Film Festival

AMENDED: July 25, 2017

Description Justification Amount Advertisement & Media Buys Newsprint Print display advertisements $7,900.00 Radio Broadcast radio advertisements $3,500.00 TV Commercial TV advertisements $10,000.00 Electronic Web, social, and electronic media $5,000.00 Banners Onsite banners 2,500.00

Promotional Material Gallup Film Festival Teeshirts, pens, pins, adhesive $2,500.00 Specific Promotion display stickers, cups, posters Display wrap for Utility Advertisements display wrap for $7,500.00 Trailer semi truck utility trailer Display wrap for Travel Advertisements display wrap for $3,500.00 Bus semi Travel Bus

Performers (Entertainment,) Talent, Directors, Writers, Professional fees, stipends $7,925.00 Producers, Instructors facility Rental El Morro Historic Theatre Main location of the GFF event $1,200.00 Conference Center Secondary location of the GFF event $3,100.00 facility Related Permits Required regulatory permitting $150.00 Insurance (Liability) Required public events liability $350.00 Stage, roof, Sound, BK Professional staging, lighting, and $5,000.00 Line sound Crew Set Up Location Labor, cost of staff $2,500.00

Accommodations, meals, travel, mid related expenses Hotel accommodations for Area hotel rooms and $2,500.00 guests accommodations Transportation (air and Commercial flight and ground $1,700.00 ground) transportation for guests fuel Purchase of fuel $600.00 Meals Meals for guests $1,575.00 GFF Awards Category awards (19 pIus) $750.00 Photography Still photo captures $700.00 Accounting (bookkeeping) Professional accounting of $1,500.00 expenditures Security Onsite security for public safety $3,000.00

Event Events Manager The overall coordinator, scheduler, $2,500.00 manager of all events of the GFF throughout the duration of the event, pre- and post-productions. Event Production Design, printing, and production of $1,200.00 commemorative program

Aeqztisition Air Screen 30 foot air screen for outdoor movies $10,749.00 Blower for Air Screen Electronic blower to air up the screen $299.00 Blower Silencing Case A special design case for noise $750.00 reduction

BUDGET TOTAL $90,448.00 July 22, 2017

Tourism and Marketing Manager City of Gallup Department of Tourism and Marketing 110Aztec Avenue Gallup, New Mexico $7301

RE: Submission of Marketing Plan for the Gallup Film Festival

Dear Ms. Lararz:

Attached is the Marketing Plan on behalf of the Gallup Film Festival requested for by the Lodgers’ Tax Committee for your review. The plan adds specificity and further delineation the efforts that will be undertaken by the Gallup film Festival for the promotion of the September event.

We wish to note that the instructions for the Lodgers’ Tax application does not call for a marketing plan. We believe that our application was sufficient in demonstrating our plans and intentions to promote our event.

Thank you for your acceptance of this document.

Sincerely, 7 Segura, Director

Attachment 2017 Gallup Film Festival Marketing Plan (Requested by the Lodgers’ Tax Committee)

Friday, July 28, 2017

Market Saturation

Media market saturation will be achieved with the following combination of print, broadcast, and electronic forms of media:

Radio Broadcast Advertisement Purchases:

Millennium Media, KYVA 103.7 FM, Gallup, NM, Format: Oldies KKOR 94.5 GM, Gallup, NM, Format: Hot Adult Contemporary KQST 102.9 FM, Sedona (Flagstaff) AZ, Format: Top 40 KTZO 103.3 FM, Albuquerque, NM, Format: Alternative KIQX 101.3 FM, Durango, CO, Format: Adult Contemporary

News Print Advertisement Purchases:

The Arizona Republic, Phoenix, AZ (Print and Electronic) Navajo Times, Window Rock, AZ (Print and Electronic) Gallup Sun, Gallup, NM (Print and Electronic) The Santa Fe New Mexican, Santa Fe, NM (Electronic) Las Cntces Sun News, Las Cruces, NM (Electronic) Indian Country’Today (newspaper & electronic) Rapid City, SD

TV Broadcast Advertisement Purchases:

KOB TV 4, Albuquerque, NM KOB-F, Farmington, NM

Display Advertising Wraps:

Semi Truck Utility Box Hauling Trailer (53 foot) The Utility Box Hauling Trailer will travel all 48 States (lower)

32 Passenger Bus Used throughout the State of New Mexico and Four Corners Regions Workshops and Film Festival Projects

Promotional 30 Second Videos:

Writer and Director Barn Chase Actor Adam Beach Actor Irene Bedard Actor Roger Willie Actor Ernie Tsosie Up & Coming Writer and Director Shaandiin Tome

Current Presence:

New Mexico Film Office Website http://www.nmfihimcorn/FilmFestivals.aspx?calEventld= 14172db08$87465099b 022cc$aOOcc4O.

film Freeway Website http://filmfreeway.com/festival/Ga11upFilmFestiva1

Gallup Film Festival Website http://www.gallupfilmfestival.com

Gallup Film Festival (Social Media) Facebook (1,489 followers, 1,516 likes) Twitter Instagram Vimeo YouTube Google Plus

Upcoming Interviews

KOB TV 4, Good Day New Mexico Koahnic Broadcasting Native America Calling (Syndicated Radio) Impact Public Affairs with John McBreen, Millennium Media Indian Country Today (newspaper & electronic) Rapid City, SD

Scheduled News Release & Media Pitches:

Strategic news releases and news pitches for a story will be executed on the following dates to a news media list with the select media from a master news media list.

Tuesday, August 1,2017 Wednesday, August 16, 2017 7/?8/2017 City of Gallup Mail - August 8 City Council

CITY OF i GALLUP Jennifer Lazarz August 8 City Council 1 message

Jennifer Lazarz Al, Jul 28, 2017 at 6:20 PM To: Knifewing Segura Bcc: Maryann Ustick , JM DeYoung , Cindy Tanner , Yogash Kumar , Stephen Harper , Jeremy Boucher , Alexandra Griego , Bill Lee

Hi Knifewing, Thank you for dropping off that plan today. The Committee is grateful that you supplied a marketing plan. While not directly asked for in the application, they felt that in order for you to have your best chances with City council it was an important asset for your time with the council given the sum of your request.

The committee also felt that a marketing plan expands upon your answer page 7 number 2 of the application Describe the specific ways in which you plan to use a lodgers tax grant award to advertise/promote/market your event” in which you answered “The lodger’s tax willbe used primarily for press and promotion for media purchases through print, broadcast, and electronic media throught the surrounding region” as well as your answer to number 3 “Describe the regions/cities in which you plan to market your event?” and your answer was ‘Marketing efforts willinclude Gallup, and the surrounding 150-200 mile radius including the Pueblos of Zuni Acoma, Laguna, and the Navajo Nation.” The marketing plan supports your in person comments that you are actually planning on expanding your marketing significantly beyond that region, including other film festivals. Again, the objective of the committee is to help the community and as such help you with the direction of the funding because you have a valuable event to Gallup and they wanted you to be prepared for your time with Council.

The committee is submitting that they are abstaining from a vote on your application due to your comments that regardless of their recommendation you are planning on asking for more than they can recommend to council. Your funding amount will be subject to City Council Discussion on August 8, 2017. They will have copies of your application and budget, as well as notes from the lodgers tax meeting regarding suggestions from the committee for you.

Thank you for your application, and please plan on attending August 8 at 6pm.

Jennifer

Tourism and Marketing Manager Supervisor of El Motto Theatre & Events Center, Rex Museum www.galluprealtme.com 505-863-1227 (tourism office) 815-953-6379 (cell)

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