Property and Community Services Committee
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31 January 2018 MEMORANDUM FOR: ................................................... Property and Community Services Committee NOTICE IS HEREBY GIVEN that there will be a meeting of the Property and Community Services Committee at: 1.00pm on Wednesday, 7 February 2018 in the Council Chamber, Municipal Office Building, 101 Guyton Street, Whanganui. Business The following items of business will be considered:- No Item Page Refs 1. Apologies………………………………………………………………………………………… 3 2. Declarations of Interest......................................................................... 3 3. Minutes of Previous Meeting………………………………………………………….. 3 A 4. Actions Arising from Previous Minutes……………………………………………. 4 5. Dog Pound Relocation........................................................................... 5 B1–B4 6. New Zealand Glassworks Opening Hours.............................................. 18 7. Property Group Activity Report............................................................. 20 C1, C2 8. Regulatory and Customer Services Activity Report.............................. 56 Confidential 9. Property Group Activity Report – Confidential..................................... 73 D Kym Fell Chief Executive Page 2 Property and Community Services Committee – Terms of Reference • To monitor acquisition or sale or lease of properties owned by the Council or any endowment properties. • To discuss and make recommendations to Council on: o Cultural facilities, activity and events. o Parks, sporting and recreational activities and facilities. o Waste minimisation activity. o Customer service related matters. • To monitor the progress and implementation of key strategic projects including: o Town Centre Regeneration. o Castlecliff Rejuvenation. Items of business not on the agenda which cannot be delayed Items not on the agenda may be brought before the meeting through a report from either the chief executive or the Chairperson. The meeting must resolve to deal with the item and the Chairperson must explain at the meeting, when it is open to the public, the reason why the item is on the agenda and the reason why the discussion of the item cannot be delayed until a subsequent meeting. Refer to Standing Order 9.11 Note: nothing in this standing order removes the requirement to meet the provisions of Part 6, LGA with regard to consultation and decision-making. Discussion of minor matters not on the agenda A meeting may discuss an item that is not on the agenda only if it is a minor matter relating to the general business of the meeting and the Chairperson explains at the beginning of the public part of the meeting that the item will be discussed. However, the meeting may not make a resolution, decision or recommendation about the item, except to refer it to a subsequent meeting for further discussion. Refer to Standing Order 9.12 Property and Community Services Committee 7 February 2018 Page 3 Property and Community Services Committee Membership Cr Helen Craig (Chair), Cr Josh Chandulal-Mackay (Deputy Chair), Mayor Hamish McDouall, Crs Charlie Anderson, Philippa Baker-Hogan, David Bennett, Murray Cleveland, Jenny Duncan, Kate Joblin, Hadleigh Reid, Alan Taylor, Rob Vinsen, Graeme Young, and Ms Sandra Falkner. Opening Prayer 1. Apologies 2. Declarations of Interest 3. Minutes of Previous Meeting The minutes of the Property and Community Services Committee meeting held 22 November 2017 were tabled at Whanganui District Council’s meeting on 6 December 2017. The minutes, excluding Item 6, were received and the reports and recommendations were adopted by the Council. In regard to Item 6: Dog Pound Relocation, the Council resolved that the matter lie on the table until the next meeting of the Property and Community Services Committee pending further information. Recommendation to Committee 3.1 THAT the minutes of the Property and Community Services Committee meeting held 22 November 2017 are confirmed. References – Agenda Attachments A Minutes − Property and Community Services Committee 22 November 2017 (provided separately). Property and Community Services Committee 7 February 2018 Page 4 4. Actions Arising from Previous Minutes Officer assessment of significance of decision – In terms of the Significance and Engagement Policy 2014, the recommended decision is not significant. Recommendation to Committee 4.1 THAT the information is noted. No Item Resolution Action % Completed 1 Property and THAT it is recommended to Council Stuart Hylton 50 Community Services that all events receiving Council Discussions started with Committee meeting funding or requiring a licence to Customer Services to include 14 February 2017 use a public place, be required to this provision in Licence to 6. Waste submit and operate an approved Occupy applications. Waste Management and waste minimisation plan for the Plan application form devised. Minimisation Working event. Party Report. 2 Property and THAT repair work is undertaken on Wendy Bainbridge 25 Community Services the Alexa Place walkway. Planners are assessing data Committee meeting from survey work. An item is 20 June 2017 THAT Council seeks further planned to come to Council in 7.St Johns Hill Walkways. community feedback on the next round. proposed closure of the Smart Terrace and Burnett Terrace walkways. 3 Property and THAT the Committee recommends Rosemary Fletcher 100 Community Services Council approves the Airport Road Recommendations went to Committee Meeting location for a new Dog Pound Council 6 December 2017. See 22 November 2017 facility. Council resolution (Action # 4 6. Dog Pound below). Relocation. THAT the Committee recommends Council provisionally approves the addition of $550,000 to Year 1 of the Long-Term Plan. 4 Council Meeting 6 THAT Item 6: Dog Pound Rosemary Fletcher 100 December 2017 Relocation lie on the table until the Information included in 7 Adoption of Minutes next meeting of the Property and February 2018 agenda, Item – Property and Community Services Committee 5: Dog Pound Relocation – Community Services pending receipt of further Additional Information. Committee 22 information. November 2017. 5 Property and THAT the Committee recommends Leighton Toy 100 Community Services Council approves the seismic The project continues and is Committee Meeting 22 upgrade of the Whanganui War due to commence during the November 2017. Memorial Centre to a level which middle part of 2018. 7. Whanganui War will achieve approximately 67% of Memorial Centre – the New Building Standard. Seismic Upgrade - 2018 Property and Community Services Committee 7 February 2018 Page 5 THAT the Committee recommends 100 that Council approves the pre- allocation of 2018/19 budgeted expenditure to complete both the seismic upgrade and associated improvement works at the Whanganui War Memorial Centre. 6. Referred from Council THAT a report on options for user Rowan McGregor 60 Meeting 13 August 2013 pays be brought back in early 2014 As far as stage 2 is concerned, 3. Wharf Street Trailer as part of the recommendations the toilet is operational and Boat Slipway Repairs from the Wharf Street Boat Ramp all other items of work have Working Group currently looking at had time frames allocated to future options for the facility. them, including user pays. It is proposed that all elements, except for a possible swimming area, will be completed by June. Four options are under 20 consideration for a future swimming/bombing area, all contain a different mix of advantages, disadvantages and costs. Infrastructure and The Committee requested that a April/May 2018. The fee will 30 Special Projects timeframe for the installation of a be $10 per launch or a season Committee 15 March user-pays system be brought to the pass of $65. 2017 next meeting. 5. Dog Pound Relocation Significance of decision – In terms of the Significance and Engagement Policy 2014, the recommended decision is not significant. Recommendation to Committee 5.1 THAT the Committee recommends that Council approves the Airport Road location for a new Dog Pound facility. 5.2 THAT the Committee recommends that Council provisionally approves the addition of $550,000 to Year 1 of the Long-Term Plan. Rosemary Fletcher, Team Leader Asset and Facilities Management, and Warrick Zander, Team Leader Compliance, report: Property and Community Services Committee 7 February 2018 Page 6 Introduction The purpose of this report is to inform Council of a preferred location for a new and compliant dog pound, and the build costs associated with this project. Background At the 22 November 2017 Property and Community Services Committee meeting, the Committee approved recommendations 5.1 and 5.2 of this paper. At the 6 December 2017 Council meeting, Council resolved the following: • That item 6: Dog Pound Relocation, lie on the table until the next scheduled meeting of the Property and Community Services Committee, pending receipt of further information. This paper provides the requested updated information. The existing dog pound facility, established in 1994, is located at 174 Ridgway Street, in an outer commercial zoned area. The current facility consists of 36 operational kennels and a converted granny flat used as reception and office premises. In 2014, national and international media publicised concerns voiced by animal rights groups regarding the manner in which dogs were being euthanised in Whanganui which, at that time, was by gas. The material published was deemed to have caused significant reputational damage to the Whanganui District Council. Animal rights group continue to