GOVERNMENT OF PUDUCHERRY DIRECTORATE OF SCHOOL EDUCATION STATE PROJECT OFFICE SAMAGRA SHIKSHA NOTICE INVITING e-TENDER FOR SUPPLY OF FURNITURE FOR PRE PRIMARY CLASSES Tender Document (Two Bid System) Tender for e-procurement of the Furniture for Pre Primary Classes for the Government Schools in the UT of Puducherry Tender Fee Rs. 1,050/- (inclusive of GST) The State Project Office, Samagra Shiksha, Directorate of School Education "B" Block, V Floor, PKCE Complex, 100 Feet Road, Anna Nagar, Puducherry - 605 005 Phone: 0413 – 2201213, 2207376 Email: [email protected], [email protected] e-Procurement Portal: https://pudutenders.gov.in Helpline for Procurement: 0413 - 2220225 Page 1 of 41 GOVERNMENT OF PUDUCHERRY DIRECTORATE OF SCHOOL EDUCATION SAMAGRA SHIKSHA No.: 3449/SS/Pre Primary/2019-20 Puducherry Dt. .12.2019 NOTICE INVITING e-TENDER FOR SUPPLY OF FURNITURE FOR PRE PRIMARY CLASSES Tenders are invited under Two Bid System for supply of Furniture for Pre Primary Classes for the Government Schools in the UT of Puducherry. The estimated cost for this work is Rs. 88.50 lakhs. The Details of the Tender are as follows: 1 NIT No. No.: 3449/SS/Pre Primary/2019-20 2 Type of Tender Open e-Tender – Two Bid System SUPPLY OF FURNITURE FOR PRE PRIMARY 3 Description CLASSES 4 e-Procurement Portal Address https://pudutenders.gov.in Rs. 88,50,000/- Total Estimated Cost 5 (Rupees Eighty Eight Lakhs Fifty Thousand only) 6 Date of Publication 08.01.2020 7 Bid submission start date 08.01.2020 – 11.00 a.m. 10.01.2020 – 11.00 a.m. Date of pre-bid meeting for the bidders Conference Hall, Directorate of School 8 and Place Education, PKCE Complex, Puducherry Rs. 1050/- (including of GST) 9 Tender Fee (Rupees One thousand and Fifty only) Rs. 1,77,000/- EMD Amount 10 (Rupees One Lakh Seventy Seven Thousand only) 11 Performance Security 5% of the Total Contract Value It is advised that the bidder should make Last date for submission of Tender Fee payment atleast one day in advance to the 12 and EMD online Bid Closing Date. Last date for submission of Tender 05.02.2020 – 5.30 p.m. 13 online Date of opening of Technical Bid online 06.02.02020 – 11.00 a.m. 14 by the Tender Committee Date of opening of Financial Bid online Will be intimated after finalization of 15 by the Committee. evaluation of Technical Bid State Project Office, Samagra Shiksha, Directorate of School Education "B" Block, V Floor, 16 Address for Correspondence PKCE Complex, 100 Feet Road, Anna Nagar, Puducherry - 605 005 Email: [email protected], [email protected] Page 2 of 41 GOVERNMENT OF PUDUCHERRY DIRECTORATE OF SCHOOL EDUCATION SAMAGRA SHIKSHA TERMS AND CONDITIONS FOR e-TENDERS FOR SUPPLY OF FURNITURE FOR PRE PRIMARY CLASSES 1. Scope of the Work: Pre Primary students are especially sensitive to their environment to the extent their behavior is often cued by the space and surroundings. Early childhood furniture goes a long way towards creating an environment that is both welcoming and appropriately stimulating for early learners. Furnishing a Pre-Primary classroom with appropriately scaled furniture is a need of an hour. This first step not only removes a barrier to learning and facilitates concentration and interaction, it makes the students feel comfortable in the surroundings and builds their self esteem by making them feel the room is designed for their needs. (Model Bean shaped/ Half Moon Table) (Model Kid’s Chair) Keeping all these factors in mind, it is proposed to set up a Half-Moon shaped activity table along with 5 Nos. of Kid Plastic chairs having seat height of 26 cm, allows the teacher to be physically closer to students while instructing, creating a more intimate and personalized learning experience for the student. Tables that are shaped as a Half Moon / Bean Shaped work well as a conference table for situations in which a teacher may need to help a small group of students or have a conversation with parents. They also work well as a table for children to sit and listen as a teacher reads them a book or shows them how to do an activity. There are 298 Government Schools having Pre Primary Classes in the four regions of UT of Puducherry and 7083 students are studying in these schools. Therefore, Samagra Shiksha, Puducherry is proposed to procure 1422 No. of Half Moon / Bean Shape Table and 7110 No. of Plastic Kid’s Chairs to be supplied to 275 schools where furniture are required. These schools are located in different locations in Pondicherry, Karaikal, Mahe and Yanam region as scheduled under Clause 9 (i.e. Delivery Schedule). All these materials should cover under 24 months warranty period. During the warranty period, the tenderer should undertake to rectify/attend to the complaints within 2 days, excluding Sundays/Holidays during the warranty period. Page 4 of 41 2. General Terms and Conditions: 2.1 The rate should be quoted for each item of Chairs and Tables separately inclusive of Transport, loading, unloading, packing, forwarding, insurance and stocking charges etc. However, the L1 will be selected based on the aggregated value for overall quantity of all the two items along with Transport, Loading, Unloading and Assembling Charges. 2.2 The rate should be quoted in Indian currency and payment will be made in Indian currency only. 2.3 The supply should be made at the suppliers own risk. 2.4 Damages and breakages, if any found in transit, the articles thereof, should be replaced. Otherwise the cost will be deducted from the bill. 2.5 No column in the price schedule shall be left blank. 2.6 No representation towards upward revision of rates will be allowed. Rate once accepted will be final. The rates should be quoted F.O.R. delivery as specified by the State Project Office, Samagra Shiksha, Puducherry. 2.7 The successful tenderer itself will have to procure permits, license etc., that may be required in fulfilling the contract. 2.8 All offers should be for supplies, from ready stock in original packing of the manufacturers. 2.9 After the due date, no addition or deletion or alteration in the bid will be allowed. 2.10 The Bill of Cost of the articles supplied should be sent to the consignee in duplicate immediately after delivery of goods. 2.11 If the Government introduces any fresh taxes or increase the present rates of taxes, no change in the rates can be claimed. 3. Tender Document: 3.1 The Tender shall be submitted only if the Tenderer is agreeable to all the terms and conditions of this Tender document, which includes the Description and Specifications of the items mentioned therein. 3.2. For SUPPLY OF FURNITURE FOR PRE PRIMARY CLASSES, the Tenders are invited in two-bid system. (i) The Tenderer shall submit online tender for SUPPLY OF FURNITURE FOR PRE PRIMARY CLASSES in two parts viz. Technical Bid and Financial Bid. (ii) The online Technical Bid shall contain all documents in respect of SUPPLY OF FURNITURE except the price list. (iii) The online Financial Bid (BOQ) shall contain only price list. 3.3. The Technical Bid will be opened online on the day fixed for opening Tenders. If all the documents are accepted, then only the Financial Bid (BOQ) will be opened. Incomplete documents if any in the technical bid will result in the automatic rejection of the entire Tender and the Financial Bid will not be opened. Page 5 of 41 3.4. The Tenderer shall quote the rates in the Financial Bid (BOQ) only. 3.5. Irrespective of the terms and conditions that may have been specified by the Tenderer, only the terms and conditions specified in this tender by the Department shall be binding on the Tenderer and the Tendering Authority. 3.6 The Tenderers are responsible to furnish all the required particulars along with the tender. No correspondence will be made on this account from this Office / Department. 3.7 Tenders submitted in forms other than the prescribed one will be rejected. 3.8 Number of Tables and Chairs to be supplied to each school may be seen in the para. 10 Delivery Schedule 3.9 The Validity of the tender should be for 120 days from the date of opening of the Technical Bid. 3.10 The tenderer shall not assign or sublet the allotted work in whole or in part or any benefit there under. 3.11 The Tenderer shall bear all costs associated with the preparation and submission of his tender and the Director of School Education-cum-Member Secretary, Samagra Shiksha, Puducherry will not be responsible or liable for these costs in any case, regardless of the outcome of the tendering process. 3.12 The entire work should be completed and delivered within 45 days from the date of issuance of the Work Order. 3.13 The bidder must give Warranty of at least 24 months of the products supplied and should undertake to rectify/attend to the complaints within 2 days, excluding Sundays/Holidays during the warranty period. 3.14 THE TECHNICAL BID SHALL CONTAIN THE DOCUMENTS LISTED HEREUNDER. The Tenderers are requested to upload the following papers in pdf format as follows:- (i) In case of claiming of exemption, the Tenderer should submit valid exemption certificate duly attested. (ii) Duly Filled in Annexure I along with supporting Documents (iii) Duly Filled in Annexure III (iv) Duly filled in Annexure IV (v) Duly filled in Annexure V along with OEM / Authorisation Dealer Documents 3.15 Copies of documents produced with tender should be clear and legible, otherwise it will not be considered.