GLENELG SHIRE COUNCIL
Specification of Duties & General Conditions of Appointment
Heywood Family Inclusion Officer (Temporary/Part-time)
Introduction
Applications are invited for the temporary (12 month) part-time (15.2 hours a week) position of Family Inclusion Officer. This position will lead the Advancing Country Towns (ACT) Early Years Initiative and will be based in Heywood. Dependent upon successful funding outcomes and review of the initial 12 months of the project an extension to the term may be offered.
The Advancing Country Towns Project is a State Government Initiative to revitalise nine communities in regional and rural Victoria. The program aims to create new opportunity and improve quality of life for local people living in communities experiencing complex disadvantage. The program is improving links between local, regional and rural services in the communities to ensure they respond appropriately to local needs, and is being led by the Glenelg Shire Council. A Strategic Project Manager was appointed at the end of 2011.
The four year program (2011-2015) will benefit a mixture of four townships and five groups of towns across Victoria. The Heywood, Lake Condah, and surrounding towns (Condah, Myamyn, Milltown, Drumborg and Heathmere) Project will receive $890,000 over the four years.
A Strategic Steering Committee comprising a number of government and non- government agencies completed an Investment Logic Mapping process in 2012 to address the priority areas of the Heywood, Lake Condah and surrounding towns Advancing Country Towns project. These are:
• economic development • employment, skills and training
This project also has a focus on outcomes for Aboriginal people across both priority areas.
1. Early years support for families 2. Nature based tourism development 3. New business growth 4. Retention of students at years 6, 7, 8, and 9
Several working groups comprising participants from the community and relevant service agencies and organisations have developed initiative proposals based on the areas identified in the Project Plan.
This position will implement and coordinate the initiative to improve the capacity, skills and aspirations of parents to develop their children and improve engagement and support provided by service providers for parents and children, particularly for vulnerable families.
GLENELG SHIRE COUNCIL
Specification of Duties & General Conditions of Appointment
Heywood Family Inclusion Officer (Temporary/Part-time)
Ideally the successful applicant will meet the following requirements: a) Knowledge and understanding of early childhood development and Victorian Early Learning and Development 0-8 Framework. b) Demonstrated organisational abilities, time management skills, and project management experience. c) Demonstrated leadership skills. d) Demonstrated ability to develop and maintain strong collaborative relationships with key stakeholders. e) Excellent verbal and written communication, interpersonal and conflict resolution skills. f) Sound computer skills. g) A tertiary qualification in Early Childhood or Community Development / Engagement (essential).
Enquiries should be directed to Jodie Maybery on 5522 2262. Applications close on Friday 14 June 2013 at 2 PM.
Organisational Structure
The successful applicant will be responsible to the Group Manager Community and Culture or their nominated Officer.
Enclosures
1. Standard Conditions of Employment 2. Position Description 3. Privacy Statement 4. Entitlement to Worker’s Compensation Form 5. Organisation Chart
Application Procedure
Applications should be returned in a sealed envelope marked ‘Confidential – Heywood Family Inclusion Officer (Temporary Part-time)’ and addressed to the Organisation Development Manager, Glenelg Shire Council, Portland Customer Service Centre, PO Box 152, Portland, 3305.
Or:
E-mail to: [email protected]
GLENELG SHIRE COUNCIL
Specification of Duties & General Conditions of Appointment
Heywood Family Inclusion Officer (Temporary/Part-time)
Application Procedure continued
Applications sent via email will receive an e-mail reply acknowledging receipt of the application. If you do not receive an e-mail acknowledging your application within two working days please contact Sian Ruis, Human Resource Coordinator, on 03 5522 2358.
Council will not be responsible for documents that are corrupt and cannot be downloaded for processing.
Or:
Hand deliver your application to the Front Counter of the Portland Customer Service Centre, Cliff Street Portland.
All applications need to arrive before the closing date, as stated in the advertisement for the position. Applications are dealt with in the strictest confidence and in accordance with the Information Privacy Act. Details contained in your application will not be conveyed to any person not directly connected with processing your application without your permission.
Canvass of Councillors or Officers, either directly or indirectly, will automatically disqualify the applicant.
I look forward to receiving your application for consideration.
ADELE KENNEALLY Group Manager Community & Culture
GLENELG SHIRE COUNCIL
Specification of Duties & General Conditions of Appointment
Heywood Family Inclusion Officer (Temporary/Part-time)
1. Salary
The salary offered is a Band 6, which currently has an annual gross salary range of Band 6 Level A $26,609.41 to Band 6 Level C $28,895.36, based on a 15.2 hour working week.
Salary and conditions of appointment will be in accordance with the Glenelg Shire Council’s Enterprise Agreement No. 5 – 2010.
2. Superannuation
The Shire is required to make a statutory contribution to the scheme for the employee’s benefit. The employee may also make a contribution. From 1 July 2002 the statutory contribution is 9% of the annual salary.
The Council’s Enterprise Agreement provides that:
‘35.1 The Council shall be a participating employer in the Vision Superannuation Fund, the Defined Benefits Scheme and/or LASPLAN, and shall participate in accordance with the provisions and requirements of the Trust Deed under which the Local Authorities Super Pty Ltd operates.
35.2 The Council shall contribute to such fund(s) in accordance with the Superannuation Guarantee Act 1992, on behalf of each employee.
35.3 The Council shall provide each employee, upon commencement of employment, with membership forms for the LASPLAN and shall forward the completed membership form to the Local Authorities Super Pty Ltd within 14 days, provided that where the Trust Deed provides for a new employee, who is an existing member or former member of the Local Authorities Superannuation Fund Defined Benefits Scheme, to be re-admitted or continue to be a member of that Fund, this sub-clause shall not apply.
35.4 Each employee shall be a member of the Vision Super Fund’.
3. Normal Hours & Days of Work
This position will be 15.2 hours per week for the period up to 31 December 2014. The days and hours of work will be negotiated with the successful applicant on commencement.
GLENELG SHIRE COUNCIL
Specification of Duties & General Conditions of Appointment
Heywood Family Inclusion Officer (Temporary/Part-time)
4. Medical, Police Check & Working with Children Check
Applicants may be required to have a pre-employment medical, by a medical practitioner nominated and paid for by the Council.
Applicants will be required to have a satisfactory Police Records Check and a valid Working with Children Check.
A satisfactory Police Check and valid Working with Children Check card is an ongoing requirement of this position.
5. Annual Leave
The successful applicant will be entitled to four weeks annual leave (pro rata for part-time employees) calculated on completed hours of service and 17 ½ % Leave Loading.
6. Sick Leave
On commencement sick leave will be credited one day (pro rata) at ordinary pay for each month of completed service.
After twelve months service or more employees will be entitled to have twelve ordinary days leave (pro rata) credited to the employee in respect of the following year.
7. Smoke Free Environment
The Council premises and vehicles are smoke free environments.
8. Equal Employment Opportunity & Human Rights Charter
The Council is committed to providing a workplace free of all forms of discrimination and harassment. It aims for equality of opportunity for all employees and is consistent with our policy of merit-based selection and fairness.
Council continues to have four trained Equal Opportunity Contact Officers and use its formal induction process for new employees to emphasise the importance of the Policy and the commitment of Council to Equal Opportunity principles and Human Rights Charter compliance.
The Glenelg Shire Council is an equal employment opportunity employer. GLENELG SHIRE COUNCIL
POSITION DESCRIPTION
EMPLOYEE: Vacant
POSITION TITLE: Heywood Family Inclusion Officer (Temporary/Part-time)
REPORTS TO: Group Manager Community and Culture
DEPARTMENT: Community and Culture
DATE APPROVED:
COMMENCED IN POSITION:
COMMENCED WITH COUNCIL:
AWARD CLASSIFICATION: Band 6
This position is subject to Glenelg Shire Council’s Enterprise Agreement.
The Glenelg Shire Council is committed to the Human Rights principles and responsibilities of freedom, respect, equality and dignity. We will act compatibly, as far as practicable, with The Charter of Human Rights and Responsibilities by taking human rights into consideration when making laws, setting policies, providing services and to give human rights proper consideration in decision-making.
1. Position Objectives a) Lead and co-ordinate of the Advancing Country Town (ACT) Early Years Family Inclusion Initiative b) Be responsible for the engagement of a consultancy to deliver the Reading Discovery and Rainbow Rhyming program; and the effective management and co-ordination of relevant professional development for early years workers and the community; and professional mentoring for early years workers).
2. Key Responsibilities & Performance Standards
The key responsibilities and performance standards may be modified from time to time to ensure that the desired outcomes are in accordance with the Annual Plans which seek to achieve Council’s stated goals as identified in its Council Plan. Without limiting the above, the key responsibilities and the performance standards of the Officer will include: a) Develop positive and collaborative working relationships with professionals and agencies providing service to the ACT Early Years Family Inclusion Initiative. b) Receive and collate reports from the ACT Early Years Family Inclusion Initiative. c) Coordinate regular ACT Strategies Steering Committee meetings and collate progress reports. d) Develop and coordinate relevant professional development and provide individual mentoring, after undertaking surveys and interviews with Early Years staff. e) Plan and co-ordinate annual Understanding Poverty and Vulnerability presentation and workshop to increase awareness in the Heywood and District Community of local factors contributing to intergenerational disadvantage f) Review and develop required policies for the ACT Early Years Family Inclusion Initiative. g) Maintain records and evidence to support application to establish a HIPPY program in Heywood, Lake Condah and surrounding areas. h) Prepare and submit quarterly ACT Early Years Initiative reports
GLENELG SHIRE COUNCIL
POSITION DESCRIPTION
3. Confidentiality
The Officer must not, whether during or after the Officer’s employment with the Council, make any improper disclosure or use of: a) Any information or trade secrets of the Council; b) The position of the Council or of any Councillor or Council Officer on any confidential matter; or c) Any other information whatsoever, the disclosure of which may be detrimental to the interests of the Council or of any other person who has provided it to the Council on a confidential basis, unless the Officer is required to disclose the information by law. The Officer must use the Officer’s best endeavours to prevent the improper publication or disclosure or use of any such information by anyone else.
4. Organisational Relationships
REPORTS TO: Children’s Services Coordinator
SUPERVISES: Nil or as delegated by the Coordinator
INTERNAL LIAISONS: Children’s Services Unit and other council staff (as required)
EXTERNAL LIAISONS: Regional Early Years networks, Winda Mara Aboriginal Cooperative, Reading Discovery program staff, Mentor agency
5. Accountability & Extent of Authority a) Responsible for the provision and maintenance of, and advice concerning, the ACT Early Years Family Inclusion Initiative. b) Responsible for overseeing, co-ordinating and managing the performance of the external partners. c) Responsible for the development of a survey and interview process to identify mentoring needs of staff. d) The extent of authority for the position is in accordance with council policies, procedures and delegations.
6. Judgement & Decision Making a) Make decisions to support and guide staff and partners, to ensure effective day to day operations of the Initiative. b) Resolution to complex issues, key matters and strategic planning with advice and support from the manager. c) Make recommendations to the coordinator to ensure that relevant matters are addressed. d) Guidance and advice is usually available.
7. Management Skills a) Ability to plan, co-ordinate and organise own work schedule, to ensure optimum use of all resources and achieve service objectives. b) Ability to provide guidance and support to early year’s staff, partnering agencies, and families, especially those identified as “at risk” or vulnerable. c) Understanding of governance in regards to Council’s coordination of the Initiative. d) Ability to deal discretely and tactfully with confidential and sensitive matters.
GLENELG SHIRE COUNCIL
POSITION DESCRIPTION
8. Specialist Skills & Knowledge a) Understanding of the factors contributing to intergenerational disadvantage. b) Understanding of the current trends and issues relating to the early years sector. c) Knowledge of training needs analysis processes d) Ability to evaluate program and make recommendations on future direction of each component.
9. Interpersonal Skills a) Ability to communicate clearly, both verbally and in writing. b) Ability to facilitate meetings and group discussions to monitor progress and identify issues of the Initiative. c) Ability to liaise with counterparts in other organisations to discuss specialist matters and within the organisation to resolve intra-organisational problems. d) Energetic, self-motivated with lateral and forward thinking skills.
10. Qualifications & Experience a) A tertiary qualification in Early Childhood or Community Development / Engagement is essential. b) Knowledge of early childhood development and the Victorian Early Years Learning and Development Framework c) Relevant experience in supporting and working with a diverse range of persons / service providers
11. Risk Management Responsibilities (including OHS)
The following items are the duties of each employee: a) To take reasonable care for their own safety and the safety of others affected by their acts or omissions; b) To co-operate with their employer in relation to any action taken to comply with the OH&S Act; c) Not wilfully or recklessly interfere with or misuse anything provided in the interest of health and safety; d) Not wilfully place at risk the health and safety of any person at the workplace e) Report all safety hazards and risk exposures, including theft and property damage, to their supervisor f) Maintain physical security of all property, equipment and buildings within your jurisdiction and control. g) All staff are required to actively reduce Council’s exposure to losses related to security, public liability and professional indemnity and reporting areas of concern
12. Key Selection Criteria
The Advancing Country Towns Project Manager will demonstrate: a) Knowledge and understanding of early childhood development and Victorian Early Learning and Development 0-8 Framework. b) Demonstrated organisational abilities, time management skills, and project management experience. c) Demonstrated leadership skills. d) Demonstrated ability to develop and maintain strong collaborative relationships with key stakeholders. e) Excellent verbal and written communication, interpersonal and conflict resolution skills. f) Sound computer skills. g) A tertiary qualification in Early Childhood or Community Development / Engagement is essential. GLENELG SHIRE COUNCIL
POSITION DESCRIPTION
12. Key Selection Criteria continued
The following will also be required: a) Current satisfactory Police Check b) Valid Working with Children’s Check c) Current Driver’s Licence is essential
13. Signed
...... Employee's Signature Date
...... Group Manager’s Signature Date
PLEASE TAKE TIME TO READ THIS FORM
PRIVACY STATEMENT
Making an application for this position requires that you consent to the collection, use, storage and destruction of personal information, including details of your referees. This information will assist us to select the best applicant for the vacant position.
Under Information Privacy Principle 1.3 of the Victorian Information Privacy Act 2000, the Glenelg Shire has an obligation to explain how it will use all personal information that it may collect, to whom the Glenelg Shire may disclose the information, and how you can access this information. Access to the information can be arranged by contacting the Council’s Privacy Officers:
Ms Debra Clark Governance Coordinator Privacy Officer Telephone: 03 5522 2305
Glenelg Shire Council, PO Box 152, Portland 3305
At all times during the recruitment and selection process, the Chief Executive Officer will treat personal data in a highly confidential manner. All documents will be in secure storage and available only to members of the selection committee for the purpose of selecting the best person for the position.
In line with the Victorian Public Records Act 1973 and Equal Opportunity Act 1995, all unsuccessful applicants’ documentation will be permanently destroyed 12 months after the end of the recruitment process. Please do not send originals of documentation with your application, as they will be destroyed.
Successful applicant details become employment-related information and will be placed on the successful applicant’s Personal File. The Glenelg Shire may release this personal information to third parties such as Vision Super Fund Pty Ltd, Victorian Workcover, Centrelink and the relevant Local Government Union for employment related purposes.
By receiving this form you acknowledge that the Glenelg Shire has made you aware of its policy on the storage of personal information, the purpose for its collection, and how to contact us to gain access to stored personal information.
ENTITLEMENT TO WORKERS’ COMPENSATION PURSUANT TO THE ACCIDENT COMPENSATION ACT 1985
Name of Prospective Employee: ______
Proposed Position: Heywood Family Inclusion Officer (Temporary Part-time)
Pursuant to Section 82 (7) of the Accident Compensation Act 1985 as amended by Section 23 of the Accident Compensation (Miscellaneous Amendment) Act 1997;
1. You are advised that the nature of the position you have applied for with the Glenelg Shire Council will be as follows:- (description of job duties)
As per Position Description
2. You are requested to disclose all pre-existing injuries and diseases of which you are aware and that you expect may be affected by the nature of the employment as so advised in point 1 above.
______
Please note that Section 82(8) of the Accident Compensation Act 1985 (as amended) will apply if you fail to disclose the information requested or if you make a false or misleading disclosure.
According to Section 82(8), any recurrence, aggravation, acceleration, exacerbation or deterioration of any pre-existing injury or disease arising out of or in the course of or due to the nature of employment with the Glenelg Shire Council does not entitle you to compensation under the Accident Compensation Act 1985 (as amended).
I acknowledge receipt of this document.
......
Dated the ...... day of ...... 20....
GLENELG SHIRE COUNCIL
STAFF STRUCTURE
COMMUNITY & CULTURE
CHIEF EXECUTIVE OFFICER
Group Manager Community & • Administration Support Culture Officer
Healthy Communities Children’s Services Strategic Project Manager Library & Information Active Communitie Initiative Project Arts & Culture Manager Coordinator – Heywood (Temp) Services Manager Manager Coordinator (Temp)
Administration Support • Recreation Development Officer • Library Coordinator • Cultural Collection Officer Officer • Library Systems & Resource • Cultural Services Officer (PT) • Youth Development Cook Officer • Community Arts Officer (PT) • L2P Coordinator (T • Library Child & Youth • Arts Program Head Theatre • Youth Services Assi • Resource Worker - Home Services Officer (PT) Technician (PT) • Active Communitie Based Childcare (PT) • Library Services Officers (1 x • Arts Program Technical Support (Youth/Recreation • Home Based Childcare FT/ 3 x PT) Staff (Casual) Contractors • Library Services Officers • Arts Program Front of House Staff (Casuals) (Casual)
Inclusion Support Facilitator (PT)
• Early Childhood Educator Qualified Centre Based Children Services • Early Childhood Educator Trained Team Leader Assistant • Trainee School Based Apprenticeship
Maternal & Child Health Team Leader • Parent Support & Child Development Officer (PT) • MCH Practice Nurse
Dartmoor Early Childhood Dartmoor Early Childhood Educator Teacher Educator (Trained Assistant)
Dartmoor Parent