DOCSLIB.ORG

Achieving Information Governance in the Microsoft Cloud"”

Total Page：16

File Type：pdf, Size：1020Kb

Download full-text PDF Read full-text
Achieving Information Governance in the Microsoft Cloud “Achieving Information Governance in the Microsoft Cloud"” Mike Alsup Founder, Gimmal April 24, 2018 2016 ARMA Houston Spring Conference Agenda Summary • Developments in 2018 impact on ECM markets • Developments in SharePoint, Office 365, and ECM ecosystems Trying to provide context for ECM and Records professionals • How to think about ECM and RM and Governance holistically • Not a deep dive into technology What do you need to Believe to Achieve Information Governance? • Microsoft • ECM Vendors • Cloud Vendors • Your Organization Scope – ECM Processes & Repositories SharePoint, Office 365 File Shares Traditional Email RM ERP, LOB Traditional ECM Cloud Cloud File ECM Sync & Share © 7Statoil July 2016ASA4 User View of Content Internet SharePoint Legacy App Office SAPGUI Outlook Documentum User Browser 2010 Interfaces Data Data Repositories Documentum Legacy File Shares SharePoint SharePoint OneDrive Exchange SAP Apps 2010 Online Online MULTIPLE CLIENTS AND MULTIPLE REPOSITORIES 7 July 20165 User Challenges • Content is difficult to accurately classify • Content is organized by departments • Content is hard to find • Users are comfortable with their desktop tools • Content is difficult to manage through its lifecycle • Most organizations are at risk How to Apply Policy to Legacy SharePoint Sites? Top Site Portal Information Management for Everyone Enterprise Approach Summary: SharePoint On-Premise SharePoint OOTB Effort/Time Add-In Software Office 365? Best SP Framework Hybrid? Practices Team Sites & Governance Usability and Consistency Content Types & Metadata Libraries, Lists and Views File Templates Content Lifecycle Search Site Settings & Admin IM Policy Alignment Security Which ECM Solutions are Moving to the Cloud in 2018? • Collaboration • Portals All ECM Solutions Cloud • Intranets • Websites All ECM Solutions need • Social Governance: • Document Control • Consistent across repositories • Consistent across devices • Business Process Management • Transparent to the user • Knowledge Management • Sustainable for the long term • Records Management • Defensible when necessary • Custom Applications Information Governance Requirements Transparent End reliance on users choosing to follow policy & rules All content in all repositories managed from an information lifecycle perspective IT, Records, Legal & Business collaborate based on Content Types and Process Rules 5 Key Information Governance Requirements: • Information Management Policies (Tags) • Information Lifecycle • Metadata Inheritance • Document Types (& Containers) • Consistency and Simplicity in User Experience Information Lifecycle Model ------ Transitory Records ------ Business Records • All unstructured information is managed from creation to disposition • Retention for all information in every state of the ILM • Information Lifecycle Model is system agnostic • Classification (categorization) is an important step to compliance • Result: Predictability, Relevance, Accuracy, Confidence and Trust Records Retention Schedule (RRS) Structure Business Record Series / Record Functions Buckets Types (18) (118) (tbd) Pleading LEG020: Final Resolution Legal Dispute +10 years Resolution & Litigation Litigation File Final Resolution +10 years Final Resolution +10 years Copyright LEG030: Registration Intellectual Life of Company Property (IP) Life of Company Trademark Registration Life of Company Content Type Hierarchy Microsoft Enterprise Office 365 or Document Extends Organizations Content Types and Inherits Inherit Properties Extend and Inherit SharePoint Properties of Base of Document from Info Category Base Document Document Engineering Project Execution Documents Generic Statoil HR Process Technology Document “Document” Design Methods and Company-wide Properties Data Finance Operating Manuals Properties: Properties: Properties: Properties: • Name + Owning Organization + Office of Record + Info Code • Title + Lifecycle State + Category-specific + Info Code-specific • Modified + Security Classification attributes (see attributes Date examples that follow) Taxonomy Master Model ) etc State Date use only, confidential, use only, Lifecycle Lifecycle Lifecycle Content Type Level Type Content Name Type Content Owning Organization Info Info Date Create Modified Last Date generated) (system Classification Information (internal Record of Office Originating Center Cost or Name Product Project APEXID or Manager Product Project Category Retention Date Trigger Event Enterprise Statoil (generic) X X X X X X Content Type Organizational Engineering X X X X Content Type Local Content Process Design CIA-009 X Type Methods (PDMs) Local Content Plant Operating CIA-011 X Type Manuals Note: Metadata elements will be auto-generated wherever possible to minimize amount of information entered by users. Alternative Information Governance Methods Repository-based Governance (Includes Containers) • Access Controls • Update Controls • Disposition Controls (Deletion, Archiving, Offline Access) • Retention vs. Records Management Content (or Document) Type-based Governance • High Level Content Type Model • Differences between Repositories • Functional Content Type Model • Different for in Repository vs. Federated Lifecycle Governance • Many Repositories don’t Federate O365 • Multi-Repository Governance • Best Practice is not 100% governance • In Place Governance Search & Classify-based Discovery • In Place Governance • Process Launched: Content Copied or Moved What is Gartner’s View of Microsoft’s Relationship to ECM? SharePoint/O365 Consolidating ECM & SharePoint RM? Online/ O365 • 300MM SharePoint Licensed Users* • 85,000 Companies* • 100% year over year growth in usage* • 300% year over year content growth* • 1,000,000 SharePoint Developers* • Remarkable Enterprise ECM Commitments: • 85% of Fortune 500 SharePoint Online / O365 is Energizing ECM • Microsoft owns productivity market • ECM and RM are seen as a natural extension • Portals, Sites, Files, Identity Mgmt., Content Governance • Many Best of Breed apps & extensions SharePoint/O365/Azure is a compelling platform for information governance Microsoft’s View of ECM… Gimmal ECM Market Assumptions • Most Recent Gartner MQ understates SharePoint/Office 365 ECM dominance • Microsoft Message conflicts with Gartner’s paying ECM vendor base • Office 365 / SharePoint Online Platform has gaps in advanced compliance • Physical, Standards-based, and Hybrid governance require partner solutions • Over time, infrastructure gaps will be filled mainly by Microsoft, not partners • Business Solutions will drive Office 365 Governance adoption in the Enterprise • This has been the ECM market driver for 30 years • Partner Opportunity is Business Solutions that need a Governance foundation • Market consolidation has begun in administrative governance (users, topology) • Metalogix and AvePoint are leading the SharePoint market consolidation • Companies like IBM & Open Text are trying to get into this market • Market consolidation is also underway in content governance • SharePoint Online/Office 365 is “defacto” platform for content governance • OpenText is buying the non-Microsoft legacy ECM Governance vendors What is the White Space to be Filled? • Business Case • Cost to build Office 365 solutions stay with On-Prem solutions • Cost of E5 licenses stay with other Office 365 CALs • Capture • Business Process Management • Case Management • Business Solutions • Vertical (e.g. Banking, Heath Care, Energy, Government, etc.) • Horizontal (Contracts, Accounts Payable, HR, etc. • Hybrid Content Management • On-Premises Microsoft • Non-Microsoft Repositories • Migration to Office 365 • Huge Services Opportunity Is this what ECM users want? • “How can we build robust O365/SharePoint ECM solutions?” • Microsoft answer emphasize value within Office 365: oPortals for navigation and consistency oAdd-Ins to accelerate productive applications oFull and transparent in place content governance oSharePoint Framework for cloud scalability (=Salesforce) oInformation Mgmt. (versioning, retention, availability, security) = Governance oBusiness intelligence integrated to Office and ERP tools oArchiving support oMassive scalability Why manage content outside of this stack? •Outside Office 365/Azure Two ECM repositories with separate: o Authentication / Identity / Security / Search / Data Center / Bandwidth issues o Synchronization of content where to search More complexity, especially as sites evolve Security & Compliance Center © 7Statoil July 2016ASA21 Microsoft’s O365 Data Governance Framework IMPORT GOVERN MONITOR Classification, Retention, Dashboard, Audit, Policy & Import Archival & Insights & Supervision & Sensitive Disposition Reporting Defensibility Types • Intelligent • Manual and • System • Monitoring, • Data import of on- auto- enforced reports and investigations premises classification lifecycle, intelligent , forensics, Microsoft and of content to disposition trend automated 3rd party apply right workflows identification audit alerts data governance and and and policies defensible suggestions notifications deletion process Microsoft Vision Reviewers/Approvers Recategorize/Re-Label Approve Disposition Information Workers Manual Declared Records Auto or Manually Declared Disposition Review Categorize/Label Non-custodial, Definitive Assets Automated | Manual Retain In-Place Create Non-Records Automatic Dispose New | Upload | Import Non-custodial (we space) Disposition Certificate of Destruction Retain Collaborate Central Repository Co-authoring | Versioning Non-Records
Load more

Recommended publications
  • Filehold 16.0 Release Guide
    RELEASE GUIDE VERSION 16.0 Copyright ©2018 FileHold Systems Inc. All rights reserved. For further information about this manual or other FileHold Systems products, contact us at Suite 250 - 4664 Lougheed Highway Burnaby, BC, Canada V5C5T5, via email [email protected], our website http://www.filehold.com, or call 604-734-5653. FileHold is a trademark of FileHold Systems. All other products are trademarks or registered trademarks of their respective holders, all rights reserved. Reference to these products is not intended to imply affiliation with or sponsorship of FileHold Systems. Proprietary Notice This document contains confidential and trade secret information, which is proprietary to FileHold Systems, and is protected by laws pertaining to such materials. This document, the information in this document, and all rights thereto are the sole and exclusive property of FileHold Systems, are intended for use by customers and employees of FileHold Systems, and are not to be copied, used, or disclosed to anyone, in whole or in part, without the express written permission of FileHold Systems. For authorization to copy this information, please call FileHold Systems Product Support at 604-734-5653 or email [email protected]. Ta ble of Contents FileHold 16.0 CONTENTS 1. FILEHOLD 16.0 OVERVIEW .................................................................................................................. 1 2. SYSTEM REQUIREMENTS FOR FILEHOLD 16.0 ...................................................................................... 1 2.1.
    [Show full text]
  • M-Files User Guide
    M-Files 2015.1 User Guide M-Files | Contents | 2 Contents 1. Introduction to M-Files..................................................................................7 1.1. M-Files Terminology..............................................................................................................................7 2. System Overview......................................................................................... 10 2.1. Deployment Options for M-Files Server............................................................................................. 10 2.2. M-Files Web........................................................................................................................................ 12 Logging in to M-Files Web.............................................................................................................. 12 M-Files Web User Interface............................................................................................................ 12 2.3. Mobile Apps........................................................................................................................................ 13 Enabling the use of mobile apps for on-premises vaults................................................................ 14 Logging in to M-Files Mobile...........................................................................................................14 Adding vault connections with links................................................................................................ 15 2.4. M-Files
    [Show full text]
  • Pdfdocs 4 – Advanced User Guide
    pdfDocs 4 – Advanced User Guide pdfDocs 4.2 U1 with OCRDesktop August 2015 Sydney - London - Pittsburgh - Portland - Manila www.docscorp.com - [email protected] Table of Contents TABLE OF CONTENTS ............................................................................................................................................................. 3 INTRODUCTION ..................................................................................................................................................................... 7 WHAT ARE THE KEY FEATURES IN PDFDOCS 4 ...................................................................................................................... 8 SINGLE DOCUMENT MODE ............................................................................................................................................................... 8 ORGANIZER PROJECTS ..................................................................................................................................................................... 8 BINDER PROJECTS ........................................................................................................................................................................... 8 REDACTION .................................................................................................................................................................................... 8 DMS INTEGRATION ........................................................................................................................................................................
    [Show full text]
  • What's New in Office 2016, Windows 10, and Office Online
    What’s New in Office 2016, Windows 10, and Office Online McGraw-Hill Education is pleased to share highlights and summaries of “What’s New” for Microsoft Office 2016 suite (365), Windows 10 and Office Online courtesy of our author Randy Nordell. This “What’s New” content is consistent across all of our MHE content including Nordell; In Practice Series, Triad Interactive; SIMnet & Skills Approach Series and Project Learn Series. The latest versions of Microsoft Office, Windows 10, and Office Online focus on the following themes: 1. Improved Collaboration and File Sharing (from Office for us, to Office with others) 2. Redesigned Windows 10 to include the best features of Windows 8.1 and Windows 7 3. Enhanced Capability for Online Office files (Office Online)and Mobile Devices (Office Universal apps) 4. Expanded Integration and Consistency of the Windows/Office/Online User Experience (Office Desktop apps, Office Universal apps, and Office Online) Office 2016 • Automatic upgrade with an Office 365 account. • Easier and more intuitive sharing and collaboration via Share task pane (for sharing OneDrive files). • Search/Help—Tell Me feature for quick access to commands (a new and better Clippy☺). • Office 2016 for Mac (Mac gets the Office suite first…for a change). • Office file connectivity with Dropbox. • Rolling updates (What’s New…Got It!). • More intuitive Save As and Open options on the Backstage view. • Manage Microsoft Account more easily from the Backstage view. • Colorful Office theme as the default,Dark Gray for accessibility, and many more Office backgrounds. • Increased pre-set Shape Styles in Word, Excel, and PowerPoint.
    [Show full text]
  • O365 Microsoft Modern Workplace Training Series #2 Learn How to Get More out of the Most Modern Microsoft Applications
    O365 Microsoft Modern Workplace Training Series #2 Learn how to get more out of the most modern Microsoft applications Join me online to learn more – Click the link (s) to join during the following dates/times. **These are all online meetings. Please j oin via USB headsets if you have them** Microsoft Teams (Moving your Team to Teams) Join me in Microsoft Teams Meeting on 8/ 11/2020 10AM-11AM ((CLICK HERE)) Microsoft Teams (Working productivily just in Teams all day) Join me in Microsoft Teams Meeting on 8/12/2020 10AM-11AM ((CLICK HERE)) Microsoft Teams Mobile App (Learn more about Teams mobile app) Join me in Microsoft Teams Meeting on 8/18/2020 10AM-11AM ((CLICK HERE)) Microsoft for Telecommuting (Using remote tools and Managing a remote workforce with Microsoft tools) Join me in Microsoft Teams Meeting on 8/19/2020 10AM-11AM ((CLICK HERE)) Microsoft Optimization and MyAnalytics (Work smarter NOT harder and gain back time with Microsoft tools) Join me in Microsoft Teams Meeting on 8/25/2020 10AM-11AM ((CLICK HERE)) Microsoft Forms (Get the most out of your Forms) Join me in Microsoft Teams Meeting on 8/26/2020 10AM-11AM ((CLICK HERE)) Microsoft Power Automate (Automate even more & gain back time) Join me in Microsoft Teams Meeting on 9/01/2020 10AM-11AM ((CLICK HERE)) Microsoft PowerBI (WORKSHOP - Make and share a simple report dashboard) Join me in Microsoft Teams Meeting on 9/02 /26/2020 10AM-11AM ((CLICK HERE)) Microsoft PowerApps (WORKSHOP – Build your first app) Join me in Microsoft Teams Meeting on 9/08/2020 10AM-11AM ((CLICK HERE)) Microsoft Planner (Use Planner and To Do to Manage personal tasks or team tasks and get more done) Join me in Microsoft Teams Meeting on 9/09/2020 10AM-11AM ((CLICK HERE)) ***See below for a brief description of what top use application are*** Brief description of each new modern workplace application • Microsoft Teams/O365 Groups - Microsoft Teams is a unified communication and collaboration platform that combines persistent workplace chat, video meetings, file storage, and application integration all in one place.
    [Show full text]
  • What Is Office 365? What Is Office 365?
    ARMA Greater Columbus Office 365 eDiscovery and Information Governance Workshop May 17, 2018 2 Both Sides Now by Joni Mitchell 3 Agenda – O365: monumental impact on IG and eDiscovery – Background on O365 – Dynamics introduced by moving to O365 – What is O365? – Key elements of O365 – How does O365 work? – Security & Compliance Center – Information Governance features in O365 – eDiscovery features in O365 – O365 Resources 4 IG considerations in context of O365 Executive Sponsor • IG is primary stakeholder for O365 planning, strategy, and management Information policy development and communications • Policies created to account for and/or adapt to O365 Information organization and classification • Labels and auto-classification and what to use when Information security • Identifying and protecting sensitive content with data loss prevention and information rights management Information accessibility • Right people at the right time via Teams, Groups, SharePoint Information control • Identify, classify, access, preserve, review, records management, eDiscovery Information governance monitoring and auditing • Data loss prevention, Supervision, Data Governance dashboards 5 Keep in mind – Pros and cons of O365 adoption from your perspective – What features and functions to adopt? – Technology replacement opportunities? – SourceOne – DMS – DLP – Others 6 O365: monumental impact on information governance and eDiscovery The widespread adoption of O365 is one of the most disruptive and significant trends to hit the Information Governance and eDiscovery
    [Show full text]
  • Symbols and Numerics a - (Subtraction) Operator, Excel Formulas, 267 A4 Paper, Printing On, 184 % (Percent) Operator, Excel Formulas, 267 Access, 532
    Index Symbols and Numerics A - (subtraction) operator, Excel formulas, 267 A4 paper, printing on, 184 % (percent) operator, Excel formulas, 267 Access, 532. See also databases, Access & (ampersand) symbol, Access, 514 cells, 493 & (concatenation) operator, Excel, 267 creating, 497–499 * (asterisk) operator, 157 database tables * (multiplication) operator, Excel formulas, 267 Attachment data type, 513 / (division) operator, Excel formulas, 267 AutoNumber data type, 513, 514–515 ? (question mark) operator, Word, 157 Calculated data type, 513 @ (at) symbol, Access, 514 choosing fields for, 503 ^ (exponentiation) operator, Excel formulas, 267 creating, 505–509 + (addition) operator, Excel, 267 Currency data type, 513 < (left bracket) symbol, Access database data types for, 512–515 tables, 514 Date/Time data type, 513 < (less than) operator defined, 493 Access, 550 entering data in, 533–539 Excel, 267 fields, 510–524 <= (less than or equal to) operator filtering, 544–550 Access, 550 finding missing records, 540–541 Excel, 267 finding/replacing data, 541–542 <> (not equal to) operator Hyperlink data type, 513 Access, 550 indexing, 524–526 Excel, 267 Large Number data type, 513 = (equal to) operator Long Text data type, 513 Access, 550 Lookup Wizard data type, 513 Excel, 267 mapping relationships between, 503–504 > (greater than) operator, 157 Number data type, 513 Access, 550 OLE Object data type, 513 Excel formulas, 268 opening, 509–510 > (right bracket) symbol, Access database overview, 492–494 tables, 514 primary key fields, 503–504 >= (greater
    [Show full text]
  • PIIDPA Annual Report 2017
    PERSONAL INFORMATION INTERNATIONAL DISCLOSURE PROTECTION ACT 2017 Annual Report Nova Scotia Department of Justice Table of Contents Message from the Minister of Justice ............................................................................................... i Methodology ................................................................................................................................... v Key to Submitted PIIDPA Reports .................................................................................................. vi Foreign Access and Storage by Government Departments ............................................................. 1 Aboriginal Affairs ......................................................................................................................... 1 Agriculture ................................................................................................................................... 1 Business ..................................................................................................................................... 2 Communications Nova Scotia...................................................................................................... 2 Communities, Culture and Heritage ............................................................................................. 3 Community Services ................................................................................................................... 6 Education and Early Childhood Development .............................................................................
    [Show full text]
  • How to Use Office 365 and X1 Discovery to Achieve Your Ediscovery Goals Agenda
    HOW TO USE OFFICE 365 AND X1 DISCOVERY TO ACHIEVE YOUR EDISCOVERY GOALS AGENDA • Office 365 eDiscovery and Compliance features and functions • X1 Distributed Discovery features and demo • Q&A/Open Discussion with Audience WWW.D4DISCOVERY.COM 2 PANELISTS Rachi Messing Senior Program Manager John Patzakis Executive Chairman of the Board Rafe Stanley [Moderator] Discovery Engineer WWW.D4DISCOVERY.COM 3 OFFICE 365 RACHI MESSING WWW.D4DISCOVERY.COM 4 Employees work on nearly 2x the number of teams than they did five years ago* 41% employees say mobile business apps are changing the way they work* Information overload wastes 25% of employee time, costing Digital trends are U.S. business $997B each year* changing the way 160M customer records leaked* people work 229 days to detect security infiltration* * Multiple industry sources. Office 365 Service offerings by category Authoring Mail & Social Sites & Content Chat, Meetings Analytics & Voice Word Outlook OneDrive Microsoft Teams Power BI Excel Yammer SharePoint Skype for Business MyAnalytics PowerPoint Delve OneNote Office 365 Groups Graph Security & Compliance Top 3 Cloud Concerns 73% orgs indicated security as a top challenge holding back SaaS adoption 89% of orgs required to govern content for compliance or business continuity purposes 63% of orgs state transparency challenges restrict them from growing their cloud usage Office 365 Built-in capabilities and customer controls Best-in-class security Privacy by design with a Commitment to meeting Transparency in our with over a decade of commitment
    [Show full text]
  • Advanced Classification and Auto Labeling Using Microsoft Information Protection to Detect and Protect Sensitive Data
    Advanced Classification and Auto Labeling Using Microsoft Information Protection to detect and protect sensitive data Microsoft Information Protection Tony Themelis (Product Management) Nir Hendler (Customer Adoption Team) Adam Bell (Customer Adoption Team) Microsoft Information Protection (MIP) BUILT-IN Built-in labeling and protection experience in Microsoft 365 apps, Microsoft 365 services, other MS services like Power BI, Edge and Windows INTELLIGENT Accuracy in classification via ML based trainable classifiers, exact data match and entities UNIFIED Single admin console to configure and manage your policies and view analytics across on-premises, Microsoft 365 apps, Microsoft 365 services, 3rd party services and Windows devices EXTENSIBLE MIP platform extends the protection experience, in a consistent way, to popular non-Microsoft apps and services Microsoft Information Protection is a built-in, intelligent, unified and extensible platform and solution to protect sensitive data. Microsoft Information Protection Windows MCAS MacOS iOS Android On- Premises MIP Data Classification Service AZURE Azure Sensitive Information Types Purview ADLS SQL DB Azure Files Cloud Upload Out of Box Custom Trainable Classifiers o Credit Card o RegEx o Sample Content Blobs Cosmos DB App Control o SSN o Dictionary o Test o License o Fingerprint o Validate USB Drive o More o EDM o Publish Network Endpoint Sensitivity Labels Print Insider Risk S3 IG Management / Clipboard Public Confidential AED Communications Compliance General … MIP policy scope and coverage
    [Show full text]
  • Auto Numbering in Excel Spreadsheet
    Auto Numbering In Excel Spreadsheet Is Zacharia rhinencephalic or hypogynous when constellating some obeyer misdrawing meticulously? drummockAveril overstay and herimpolder goalposts his dotage synecologically, so crabwise! she toggles it mutually. Relegable Nevil bits some If cab is not introduce you observe, Excel Enters All running The Required Punctuation, then adhere to Macros. Excel Macro Find Column Header And Copy Column. Thanks for auto numbering in excel spreadsheet in a google sheets can use auto numbering using? Normally you do fill A1 in with 1 fill A2 with the formula A11 and then drag the choice box on back bottom height of cell A2 down as of as each want money go. This spreadsheet tool automatically filled in spreadsheets. Drag its fill handle notice the final cell harvest the series. The article will not yet fixed now we can also be possible for microsoft excel maintenance work or null value in excel using only for. How did with a complex topology it does a cell are created with. In our but, I weep a fence row at the end reading the whine, and can click Excel Options. Select voice typing tool for excel spreadsheet will display a really want the background. Please enter your spreadsheet using only auto filled all versions of excel format cells. This flawless approach will no longer be a range or moving from google sheets file, any intricacies might have javascript disabled and. However, do finally show lazy loaded images. Spreadsheets needs improvement, record and i need sequence alignments of! Sometimes you likely find that cut want to numb a holding of numbers very core when creating a spreadsheet without theft to manually type each day in.
    [Show full text]
  • Sharing Documents with Office
    DeepDive THINKSTOCK Copyright © 2016 InfoWorld Media Group. All rights reserved. • $79 PAASOFFICE 365 DOCUMENT SHARING InfoWorld.com DEEP DIVE SERIES 2 Deep DiveDive How to get Office 365 document sharing to actually work BY GALEN GRUMAN You know how in the movies the monster lopes along yet always somehow catches the screaming girl who’s running away from it? That’s been the story of Office 365, Microsoft Office, and OneDrive, the three pillars of Micro- soft’s attempt to move its productivity suite into a collabo- ration tool, both across users and across devices. But now, after years of progress and piecemeal rollouts, Microsoft has finally pulled together the pieces into a cohesive package and delivered on the original collaboration promise. OFFICE 365 DOCUMENT SHARING InfoWorld.com DEEP DIVE SERIES 3 Deep Dive Well, mostly — the tools still have gaps, but the main issue is deadly practical: It’s not obvious how to use them together, so many users can’t capitalize on the collaboration promise, though they now have the tools to do it. Office 2016 makes it very easy to share documents, whether for collaboration or library purposes, such as making a manual available to your team. Office 2016 also makes it easy for individuals to access documents stored in their OneDrive cloud storage accounts from multiple computers, tablets, and even smartphones. If you install Microsoft’s OneDrive app, you can access your documents — any files, in fact — from any application, not only Office 2016 ones, from any of your devices. You can also share those files with anyone using the OneDrive Online Web app — again, whether or not they are Office 2016 documents.
    [Show full text]